6 may 2005 cataloguing for cass janet aucock bibliographic data services manager university of st...
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6 May 2005
Cataloguing for CASSCataloguing for CASS
Janet Aucock
Bibliographic Data Services Manager
University of St Andrews
OverviewOverview
Quantity, timescale and selectionPlanning for the OPACCataloguing and cataloguing workflowHoldings checksSending MARC records to the NLSProducing inventories and packingProject outcomes and the future
Quantity, timescale and selectionQuantity, timescale and selection
Decision made to send stock to CASS in early 2004
1000 metres (c. 35,000 volumes) in 2 batches of 500 metres each
June 2004 and October 2004
SelectionSelection
Question: "how do you select material in terms of the collection and usage but also select in terms of ease of administration and cataloguing?"
Periodicals vs. monographs?Scientific periodicalslarger runs of periodicals to reduce the
number of catalogue records.
Planning for OPACPlanning for OPAC
Show work was in progress Ensure clarity for users re. the locations of
the CASS stock Create a link to the CASS website and
catalogue from each of our catalogue records
Ensure clarity to show periodicals holdings, especially for split runs
Retain the integrity of our own catalogue
Solutions for OPAC Solutions for OPAC
MARC 856 tagsCASS location code in holdingsRetain local classmarksDelete local item records
CataloguingCataloguing
WorkflowCheckingSystem functionalityStandardsFacts and figuresStaffingHoldings checks
Sending MARC records to the Sending MARC records to the NLSNLS Files ready on Innovative system Create files of MARC export records Send them as email attachments to
NLS Timed to coincide with the physical
move of stock Non standard holdings data
Inventories and packingInventories and packing
Inventory just of CASS holdingsPacking list for removal companySystem functionality allowed us to
send print and electronic formatPreparation for packingThe ‘coloured card’ concept!
OutcomesOutcomes
Actually sent 1014 metres to CASS Retrospective cataloguingBetter knowledge of stockStock disposal
FutureFuture
Send more stock to CASS Local storage facility Z39.50 searching of CASS via our
OPAC
