65th Annual Meeting of theCanadian Association of Pathologists

65e Assemblée annuelle del’Association canadienne des pathologistes

July 12-15, 2014 | du 12 au 15 juillet 2014

www.cap-acp.com

S P O N S O R S H I P & E x H I B I T P R O S P E C T U S

PLATINUM – $10,000Entitlements: • Printedrecognitioninfinalcongressprogrambysponsorshipcategory• Websiterecognitionwithlogoandhyperlink• Corporatelogoononsitesponsorrecognitionsignage• 1ComplimentaryExhibitBooth• 3ComplimentaryFullRegistrationsforcompanyrepresentatives• 1e-blasttopre-congressattendancelist1

• Onequarter-pageadintheCanadian Journal of Pathology

GOLD – $7,500Entitlements: • Printedrecognitioninfinalcongressprogrambysponsorshipcategory• Websiterecognitionwithlogoandhyperlink• Corporatelogoononsitesponsorrecognitionsignage• 2ComplimentaryFullRegistrationsforcompanyrepresentatives• 1e-blasttopre-congressattendancelist1

• Onequarter-pageadintheCanadian Journal of Pathology

SILVER – $5,000Entitlements: • Printedrecognitioninfinalcongressprogrambysponsorshipcategory• Websiterecognitionwithlogoandhyperlink• Corporatelogoononsitesponsorrecognitionsignage• 1ComplimentaryFullRegistrationforcompanyrepresentative

BRONZE – $3,000Entitlements: • Printedrecognitioninfinalcongressprogrambysponsorshipcategory• Websiterecognitionwithlogoandhyperlink• Recognitionononsitesponsorrecognitionsignage

BOOTH – $1,600• 10’widex8’deepboothspacewith8ft.highbackgrounddrapeand3

ft.highsidewalldrape• One6ft.drapedtable• Oneduplexelectricaloutlet• Company’snamelistedinProgram• Onecomplimentaryfullconferenceregistration• Onecomplimentaryboothstaffregistration

COMMERCIAL SATELLITE SYMPOSIA• PleasecontacttheConferenceOffice–Sometimeslotswillbeavailable

forcommercialsatellitesymposia.

1e-blastwillbesenttoattendeesviaconferenceoffice

Sponsorship Opportunities

New in 2014!CAP-ACPhasinstitutedanumberofchangestoenhancetheexhibitexperienceforvendorsandattendees.Enhancementsinclude:

PRE-CONfERENCE ExPOSURE• ¼pagepromotioninspring2014issueofCanadianJournalof

PathologyforPlatinumandGoldsponsors• Pre-conferencemicrositesonconferenceweb-page–informational/

promotionalmaterialonwhatvendorswillpresentatthemeeting• Advanceattendeecontactinformationprovidedforpre-conference

engagement• Socialmedia(Twitter/Facebook)withconferenceandexhibitorupdates• Pre-conferenceeBlastwithexhibitorinformationandscheduleof

exhibitoreventstoallCAPmembers,notjustconferenceattendees

AT THE CONfERENCE• Unopposedexhibitinghours oMonday9:00-9:30Refreshmentbreak oMonday12:30-14:00Lunchwithexhibitors oMonday15:30-16:00Refreshmentbreak oMonday17:00-18:30ExhibitorsWineandCheeseReception

• FullWiFiaccessinconferencefacilityandexhibitorarea• Conferenceappincludingself-guidedtourofexhibitsandlinksto

exhibitorwebsites• Socialmedia(Twitter/Facebook)withexhibitorinformation/updates• Bar-codedattendeenametags(name,location,andemailcontact)• Exhibitor-sponsoredbreakfastseminars(Sunday,Monday,Tuesday)• Exhibitorloungeavailableforface-to-facemeetingswithattendees• QRcodes(linkedtoexhibitorwebsitelandingpage)• Novelwineandcheesereceptionformattoincreasetraffictoexhibitors• Specialprizedrawwithballotdistributiontovisitorsatbooths

POST-CONfERENCE ExPOSURE AND fEEDBACk• PostconferenceeBlasttoallattendeeswithsponsor/exhibitor

informationandhighlights• Sponsor/exhibitormicrositesremainonconferenceweb-pagefor2

monthspost-conference• Exhibitorswillbeprovidedwithallattendeefeedbackrelatedtothe

exhibits• OpportunityforCAP-ACPtoreceivefeedbackandsuggestionsfromthe

exhibitors

Booth InformationBooth Specifications: 10’ wide x 8’ deep

BoothRentalFees:$1,600.00perbooth(plusapplicabletaxes)

Standard Booth Includes: • 8ft.highbackgrounddrapeand3ft.highsidewalldrape• One6ft.drapedtable• Oneduplexelectricaloutlet• Company’snamelistedinProgram• Onecomplimentaryfullconferenceregistration• Onecomplimentaryboothstaffregistration

Display Restrictions:Alldisplaysmuststaywithintheboundariesofthebooth.Backwallheightrestrictioniseight(8)feet.Sidewallsanddisplayfixturesoccupyingthefrontone-halfofexhibitspace(four(4)feetinfromtheaisle)cannotexceedaheightoffour(4)feetwithinten(10)feetofaneighbouringexhibit.

Other Services:Theexhibitareaiscarpeted.Displayservices,drayage,shipping,customsbrokerage,audio-visualequipment,telecommunicationlines,additionalelectricaloutlets,signage,andotheritemsyourequirecanbeorderedfromtheofficialshowsuppliers.OrderformswillbeprovidedtoexhibitingcompaniesuponreceiptoftheExhibitContract.Exhibitorswillhavetheopportunitytobookaccommodationsatthespecialconferencerate.

floor Plan:Boothlocationswillbeallocatedbysponsorshipleveltogetherwithafirst-come,first-servedprocess,basedonthedatethissignedcontractisreceivedbytheConferenceOffice.Afloorplanwillbeprovidedtoexhibitorspriortotheshow.

1. The Exhibitor agrees to abide by all regulationsandrulesadoptedbytheOrganizingCommittee,andagrees that theOrganizingCommittee shall have therighttoamendandaddtoordeletefromanyandallrulesandregulationsatanytime,atthesolediscretionoftheOrganizingCommittee.2.AllelectricalwiringandoutletsusedbytheExhibitorin excess of the standard duplex electrical outletshallbeat theExhibitor’ssole riskandexpense. AlloperatingelectricalequipmentusedintheexhibitmusthaveC.S.A.orequivalentpowerauthorityapproval.3. Space contracted by the Exhibitor may not besubletorassignedtoanythirdpartywithoutthepriorwrittenpermissionoftheOrganizingCommitteeoritsappointedagents,whichpermissionmaybewithheldforanyreasonwhatsoeverinthesolediscretionoftheOrganizingCommittee.4. THE EXHIBITOR WILL BE SOLELY LIABLE FORAND WILL INDEMNIFY AND HOLD HARMLESS THECANADIAN ASSOCIATION OF PATHOLOGISTS, THEORGANIZING COMMITTEE FOR CAP 2014, EVENTS& MANAGEMENT PLUS INC., THE HYATT REGENCYTORONTOANDTHEOFFICALSUPPLIERSFROMANYINDIRECT, DIRECT, SPECIAL OR CONSEQUENTIALLOSSES OR DAMAGES WHATSOEVER OCCURRINGTO OR SUFFERED BY ANY PERSON OR COMPANY,INCLUDING, WITHOUT LIMITING THE GENERALITYOF THE FOREGOING, EXHIBITOR, OTHEREXHIBITORS, THE ORGANIZING COMMITTEE,OFFICIAL SHOW CONTRACTORS, THE OWNER OFTHE BUILDING AND THEIR RESPECTIVE AGENTS,SERVANTSANDEMPLOYEESANDMEMBERSOFTHEPUBLICATTENDINGTHESHOW,EITHERONTHESAIDSPACEORELSEWHEREIFSAIDLOSSORDAMAGESAROSE FROM OR WERE IN ANY WAY CONNECTEDWITHEXHIBITOR’SOCCUPANCYOFSAIDSPACEOREXHIBITOR’SPARTICIPATIONINTHESHOW.5.TheExhibitorissolelyresponsiblefortheplacementandcostofinsurancerelatedtoitsparticipationintheShow.6.ItisunderstoodthattheOrganizingCommitteeoritsappointedagentshassolediscretionintheassignmentofdisplayspaces.TheOrganizingCommitteereservesthe right to alter or change the Exhibitor’s assignedlocation at any time if deemed by the OrganizingCommittee in its sole discretion to be in the bestinterestsoftheShow.7.TheOrganizingCommitteeor itsappointedagentsreservestherightatanytimetoreject,prohibit,alterorremoveexhibitsoranypartthereof,includingprintedmaterials, product, signs, lights or sound, and toexpelexhibitorsortheirpersonnelif,intheOrganizingCommittee’ssoleopinion,theirconductorpresentationisobjectionabletoothershowparticipants.8. The Exhibitor agrees to confine its presentationwithin the contracted space only, and within themaximumheightsetbytheShowrulesandregulationsand to maintain staff in the assigned display spaceduringshowhours.9. All goods shipped to the Show must be clearlymarkedwiththenameoftheExhibitorandthenumberof its allocated space. Goods must not be shippedto the Show with shipping charges to be paid on

arrivalasthesewillnotbeacceptedbytheOrganizingCommittee. The Organizing Committee assumes noresponsibilityforlossordamagetogoodsbelongingtotheExhibitorbefore,duringtheperiodoftheShow,orafteritsclosing.10. The Exhibitor agrees that no display may bedismantlednormayanygoodsberemovedduringtheentiredurationoftheShow.TheExhibitoralsoagreesto remove its exhibit, equipment and appurtenancesfrom the Show premises by the final move-out timelimit,orintheeventoffailuretodoso,theExhibitoragreestopaysuchadditionalcostsasareincurredbytheOrganizingCommitteeasaresultoftheExhibitor’sfailuretomoveoutpriortothetimelimit.11.TheExhibitoragrees toabideby the instructionsgivenbythedocksupervisorpertainingtothemove-inandmove-outscheduling.12. The Exhibitor agrees to comply with all unioncontracts and labour relations agreements in force,agreements between the Organizing Committee,officialcontractorsservingcompaniesandthebuildinginwhichtheShowwilltakeplaceinaccordancewiththelabourlawsofthejurisdictioninwhichthebuildingislocated.TheExhibitorwillnotdoanythingdirectlyorindirectlyconnectedwithhisdisplaywhichmaybeaviolationofanylaw,bylaw,ordinanceorregulationofanygovernmentalbody,orwhichmaybeinviolationof the regulations of the Canadian Fire UnderwritersAssociationoranyothersimilarbody.13. The Organizing Committee reserves the right, initssolediscretion, tochange thedateordatesuponwhich theShow is tobeheldandshallnotbe liableto any party in damages or otherwise by reasonof any such change. In addition, the OrganizingCommitteeshallnotbeliabletoanypartyindamagesorotherwiseforfailuretocarryoutthetermsofthisAgreement in whole or in part where such failure iscauseddirectlyor indirectlybyor inconsequenceoffire, storm, flood, war, rebellion, insurrection, riot,civil commotion, strike, or by any cause whatsoeverbeyond the reasonable control of the OrganizingCommittee whether similar to or dissimilar from thecausesenumeratedherein.14. The Organizing Committee reserves the rightto cancel this contract and to withhold possessionof exhibit space if the Exhibitor fails to perform anymaterialconditionofthiscontractorrefusestoabidebytheShowrulesandregulations,inwhichcasetheExhibitorshallforfeitasdamagesanyamountalreadypaidfortherighttoparticipateintheShow,aswellastherighttoanyfurtheroccupancyofsuchspace.15.Fullpaymentmustaccompanythesignedcontract.16. This contract may be cancelled by either partyprovided written notice is received by the other byApril30,2014. IncaseofExhibitor cancellation, anadministrative fee of $500.00 will be withheld. Ifthe Exhibitor cancels after this date, it will be liablefor 100% of the total contracted space costs. BycancellingthiscontracttheExhibitorforfeitsallrightsor claims to the allocated space and the OrganizingCommittee is free to rent it toothersandcollect thecancellationchargeasdamage.

Terms & Conditions of Contract

Contract for Exhibit SpaceCompany: __________________________________________________________________________________________________

Address: ___________________________________________________________________________________________________

__________________________________________________________________________________________________________

City/Province ____________________________________________________________Postal Code: ___________________________

Contact Person: __________________________________________________________Position: _____________________________

Tel: _____________________________________________________ Fax: ______________________________________________

Email: _____________________________________________________________________________________________________Exhibit space availability is limited. Booth locations will be allocated by sponsorship level together with a first-come, first-served process, based on the date this signed contract is received by the CAP-ACP Office.

BOOTH FEESBooth Fee: $1,600.00 (includes one (1) complimentary registration).Additional Booth Staff: $200.00 (For additional staff members, fee covers food and beverage costs served in the exhibit area).

# of Booths: _______________ @ $1,600.00 = $ ____________________ (A)

# of Additional Booth Staff: 1 _______________ @ $200.00 = $ ____________________ (B)

Total Fees (A+B): $ ____________________ (C)

HST/TVH (C x 13%): $ ____________________ (D)

1additional staff can be added at a later date Total Owing (C+D): $ ____________________

Please provide the names of any companies you would prefer not to be adjacent to in the exhibit hall:

__________________________________________________ __________________________________________________

__________________________________________________ __________________________________________________

PAYMENTPayment by ChequeMake cheque payable to: CAP-ACP ConferenceSend cheque to: CAP-ACP, 4 Cataraqui Street, Suite 310, Kingston ON K7K 1Z7, Canada

Payment by Credit Card:Visa MasterCard American Express

Card # ____________________________________________________________________ Expiry: ____________________________

Signature: ___________________________________________________________________________________________________

AGREEMENT: We agree to abide by the Terms and Conditions for Exhibit Space set out on the official CAP-ACP 2014 Conference Exhibit & Sponsors Prospectus.

Signature: _____________________________________________________________________ Date:__________________________

This contract is null and void unless signed.

Return signed contract and payment to: CAP-ACP • 4 Cataraqui Street, Suite 310, Kingston, ON, K7K 1Z7 Tel: 613-531-9210 • Fax: 613-531-0626 • email: cap@eventsmgt.com

(HST/TVH: #1325 85910RT)