6a project managem2584

8/12/2019 6a Project Managem2584

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Project Management (Part 1)

By

Bob Larson


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Overview

Project management:

Critical support discipline

Prominent in inception phase

Include monitoring and controlling projects

Projects constrained by:

Schedule

Resources

Project risks


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What is Project Management?

Project management involves the defining,planning and executing of the tasks that mustbe completed to reach your goal

The Project Management Institute (PMI)defines project management as:

". . .The art of directing and coordinating humanand material resources throughout the life of a

project by using modern management techniquesto achieve predetermined objectives of scope,cost, time, quality, and participant satisfaction."


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What is a Project?

A one-time set of non-routine tasksperformed in a specific sequence leading to adesired outcome

It has a distinct start and finish date It uses a limited set of resources

It involves the time of one or many people to

manage and accomplish the objectives Often includes various phase completion

checkpoints and milestone dates prior toproject closure


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Why Project Management Needed

Project management is a total quality method thatenables a project team to do the right things theright way at the right time to achieve full customersatisfaction in your projects

Customers expectations: Successful results On time completion Finished within budget A product quality that meets their needs

Management expectations: Consistent performance Repeatable results Measurable activities Customer satisfaction


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Project Intensity

Project management intensity has to fit the project

This intensity varies by the project variables of: Sizelarge dollars/hours vs. limited

Time to accomplishmonths/years vs. days/weeks

Complexity of effortmany activities/tasks vs. a few Technology complexitynew development vs. off-the-shelf

Risk of failurenew technology vs. like-replacement

Visibility of resultsstrategic project vs. improvementproject, etc.

Involvement across organizational or functional structureacross units/groups/businesses vs. within a unit


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Project Tools

Project management software

Like Microsoft Project

Speeds up the process and accuracy

Only as good as the effort you put into it

Templates for project forms

Available on the Internet

Project notebooks Goal is to keep all project info handy in one place

3-ring binder(s) with tab dividers

Can be put on the computer


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Microsoft Project


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How Does MS Project Add Value?

Requiring a disciplined approach

Determining a realistic schedule

Improving communications Performing a "what if" analysis

Maintaining the data


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Project Management and UP

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Project Life Cycle

Initiation phase

Planning phase

Executing phase Controlling phase

Closing phase


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Initiation Phase

Defining the major project goals

Determine project selection criteria

Assigning the project manager Write the project charter

Obtain sign-off of the project charter


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Planning Phase

Determine project deliverables

Write and publish the scope statement

Establish a project budget Define project activities and estimates

Develop a schedule

Determine any special skills required


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Executing Phase

Develop and forming the project team

Direct the project team

Secure other project resources Conduct status review meetings

Communicate project information

Manage project progress Implement quality assurance

procedures


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Controlling Phase

Measure performance against the plan

Taking corrective action when tasks slip

Evaluate corrective actions Ensure the project progress continues

according to the plan

Review and implement change requests


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System Scope vs. Project Scope


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Project Success Factors

Projects tend to be wide ranging

Simple Web sites

Implementation of real-time business applications

Issues complicating project management Sophisticated business needs

Changing technology

Integrating OS, support programs, and newsystems

Project success rate very low

28 percent as of 2000


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Project Elements

Project manager

Project team

Project stakeholders Project charter

Project Work breakdown structure

Project Schedule


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Role of the Project Manager

Coordinates project development

Develops detailed plan at project inception

Activities that must take place

The deliverables that must be produced Resources needed

Accountable for success or failure

Has both internal and external responsibilities Many career paths lead to project

management


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Project Manager Required Skills

Strong written and oral communication skills

Organizational skills

General management skills

Budgeting skills

Team building skills

Negotiation skills

Problem resolution skills

People skills

Skills mile wide and an inch deep


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Project Management Knowledge

Project Management Institute (PMI)

Promotes project management

Provides extensive support material and training

Defines specialists body of knowledge (BOK) Organized into nine knowledge areas

http://www.pmi.org

Industry Certifications

Project Management Professional (PMP)

Certified Associate in Project Management (CAPM)

CompTIAs Project+
http://www.pmi.org/http://www.pmi.org/


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Project Mgmt at the Inception Phase

Inception phase five objectives

Identify the business need for the project

Establish the vision for the solution

Identify scope of the new system and theproject

Develop preliminary schedules and cost

estimates Develop the business case for the project

Select and develop project team


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Effective Project Team Attributes

Good conflict resolution

Enthusiastic commitment to the project

Dedicated to project and team members

Creative problem solving

High job satisfaction

Members have a sense of belonging

Effective communication

Decisions made jointly after open discussion


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Team Warning Signs

Status meetings evolve into gripe sessions

Members lack motivation (apathetic)

Members find the project non-satisfying

Poor communications

Lack of respect for one another

Lack of respect for the project manager

Note: Poor attitude is like a cold, it tends to spread.You will want to address it before everyonesuccumbs.


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Project Stakeholders

People with vested interest in the project Project manager

Customer

Project team

Project sponsor

Suppliers and/or contractors

Balancing act

Often competition for resources Not all stakeholders may support the project

Requires open communications

Try to minimize negative impact on project


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Sample Stakeholder Analysis


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Project Charter

Official kickoff document

Gives the PM authority to proceed

Acknowledges the project should proceed

Commits resources to the project

Ensures everyone is on the same page

Provides overview of the project and its goals

Typically a document from project sponsor Project manager may have to produce


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Project Charter Elements

Project description

Strategic plan

Project overview

Project objectives

Business justification

Resource and cost estimates

Roles and responsibilities

Sign-offs

Attachments


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Fin

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