7493 schumacher public school coal bin … public school coal bin decommissioning jlr no. 27729-025...

7493 – Schumacher Public School

Coal Bin Decommissioning

March 2018

Prepared for:

DISTRICT SCHOOL BOARD ONTARIO NORTH EAST P.O. Box 1020 Timmins, ON

P4N 7E8

Prepared by:

J.L. RICHARDS & ASSOCIATES LIMITED 201-150 Algonquin Boulevard, East

Timmins, ON P4N 1A7

Tel: 705-360-1899 Fax: 705-360-1788

JLR No.: 27729-025

Schumacher Public School Coal Bin Decommissioning JLR No. 27729-025

TABLE OF CONTENTS Section 00 01 10

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SECTION NUMBER SECTION TITLE Division 00-01 GENERAL REQUIREMENTS 000107 SEALS PAGE 000110 TABLE OF CONTENTS 000115 LIST OF DRAWINGS SHEETS 002113 INSTRUCTIONS TO BIDDERS 003000 SAMPLE BID FORMS 003010 BID FORM 003020 BID SUPPLEMENTARY FORM 007000 AGREEMENT, DEFINITIONS & GENERAL CONDITIONS 008000 SUPPLEMENTARY CONDITIONS 011000 GENERAL REQUIREMENTS 011000.2 SAMPLE CONSTRUCTION LIEN ACT FORMS 011000.3 SAMPLE CONSTRUCTION LIEN ACT FORMS 5 011000.4 SAMPLE CONSTRUCTION LIEN ACT FORMS 6

APPENDICES Appendix A - Designated Substances Inventory Survey Appendix B - DSBONE Documents

END OF SECTION


LIST OF DRAWING SHEETS Section 00 01 15

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DRAWING NO. TITLE

DRAWING NO. TITLE

1. ARCHITECTURAL A00 COVER SHEET A10 OBC MATRIX, PARTIAL FLOOR PLAN AND SECTIONS A11 SPECIFICATIONS

END OF SECTION


INSTRUCTIONS TO BIDDERS Section 00 21 13

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PART 1- GENERAL

1.1 DESCRIPTION OF THE WORK

.1 The full scope of work is prescribed in detail in the attached tender documents. Without limiting the specifics of these requirements, the work generally is to include but not to be limited to the following:

.1 Remove existing electrical components from existing coal bin and make safe.

.2 Replace existing sanitary line in coal bin with new line and cleanout in accessible basement area.

.3 Remove/demolish existing concrete cap on coal bin.

.4 Demolish existing foundation walls to a depth below grade as detailed.

.5 Fill in existing door openings or recesses as detailed.

.6 Drill holes into the bottom of the coal bin floor slab as detailed.

.7 Supply and install damp proof layer and protection board as detailed.

.8 Back fill existing coal bin, compact fill every 12” to 98% SPD, place Granular “A” and 2” of asphalt topping.

.2 The site of the work is located at Schumacher, Ontario.

1.2 OWNER AND CONSULTANT

.1 Owner: District School Board Ontario North East P.O. Box 1020 Timmins, Ontario P4N 6E8

.2 Consultant: J.L. Richards & Associates Limited 201-150 Algonquin Blvd. East Timmins, Ontario P4N 1A7

1.3 INVITED CONTRACTORS

.1 Each Bidder is expected to assess the most suitable subcontractors in terms of cost, past performance and qualifications for the Work. Identify the major subcontractors on Statement ‘I’, Section 00 30 20.

1.4 INVITATION

.1 Bid Call:

.1 Ensure offers are signed under seal, executed, and dated and are received by Owner at 153 Croatia Ave., Schumacher, Ontario, before 3 pm local time on 17

th day of April 2018.

.2 Submit Bids only to the address of the District School Board Ontario North East office at 153 Croatia Ave., Schumacher, Ontario. Bids submitted to J.L. Richards address will not be opened and will be declared informal.

.3 Offers submitted after above time will be returned to Bidder unopened.

.4 Submit Bid Supplementary Form information with Bid Form at Bid closing time.

.5 Offers will be opened publicly immediately after time for receipt of Bid.

.6 The use of the fax, e-mail or by other electronic means for delivery of a tender will not be accepted.



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.7 Amendments to submitted offer will be permitted if received in writing prior to Bid closing and if endorsed by same party or parties who signed and sealed offer.

.8 The use of e-mail will be allowed to submit amendments to tender prior to Bid closing. Amendments may be e-mailed to the District School Board Ontario North East at [email protected]. The Bidder shall make his own alternate arrangements should the fax line be non-operational or occupied. The Owner and Consultant will not accept responsibility for the failure of the receipt of the faxed amendment prior to Bid closing date and time.

1.5 INTENT

.1 Intent of this Bid call is to obtain an offer to perform Work to complete Schumacher Public School Coal Bin Decommissioning, located in Schumacher Ontario, for Stipulated Price contract, in accordance with Contract Documents.

.2 Perform Work within time stated in ‘Bid Supplementary Form, Statement A’.

.3 Initiate Work within the time indicated in Section 00 80 00 Supplementary Conditions, Item GC 3.5 Construction Schedule.

1.6 CONTRACT DOCUMENTS IDENTIFICATION

.1 Contract / Bid Documents are identified as Project No. 27729-025 Schumacher Public School Coal Bin Decommissioning, as prepared by J.L. Richards & Associates Limited, located at 201-150 Algonquin Blvd. East, Timmins, Ontario, P4N 1A7 and listed in Table of Contents.

1.7 AVAILABILITY

.1 Bid Documents may be obtained at office of Consultant located at J.L. Richards & Associates Limited 201-150 Algonquin Blvd. East, Timmins, Ontario, P4N 1A7.

1.8 DEPOSIT FOR TENDER DOCUMENTS

.1 Only one (1) electronic copy in .pdf format set of Tendering Documents shall be made available to interested general contractors. Sets of Tendering Documents in paper format will be available upon request.

.2 Tenderer’s requiring paper format of documents for tendering purposes are required to leave a non-refundable cheque in the amount of $50.00 (Fifty Dollars) per set at the Consultant’s Office and payable to the Consultant.

.3 Bid Documents are made available only for the purpose of obtaining offers for specific Work in this project, in accordance with the Contract Documents, as requested in the Bid Call. Their use does not confer a license or grant for other purposes.

1.9 ISSUANCE OF ELECTRONIC DRAWINGS

.1 Issuance of electronic copies of Contract Documents will only be issued as follows:

.1 The following conditions will apply should electronic copies of Contract Documents be requested

mailto:[email protected]



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to assist in production of shop drawings.

.1 Unless otherwise indicated, only electronic drawings in PDF format may be issued by the Consultant.

.2 Electronic documents other than that noted above will not be issued.

.3 Electronic copies of Contract Documents for bid purposes, construction and construction administration will not be issued.

1.10 EXAMINATION

.1 Bid Documents are on display at:

.1 The North Bay Plan Room

2750 Hwy. 11N, North Bay

Phone number: (705) 494-7446

Fax number (705) 474-1185;

.2 Construction Documents Depository

955 Stockdale Road

Unit 5

North Bay, ON

Phone number (705) 495-2515

Fax number (705) 495-3423;

.3 Northeastern Ontario Construction Association

257 Beatty Street

Sudbury, ON

Phone number (705) 673-5619

Fax number (705) 673-7910;

.4 Timmins Construction Association

76 McIntyre Rd

Schumacher, ONP0N 1G0

Phone number (705) 268-3757. . .5 Sault Ste. Marie Construction Association 117 White Oak Drive East Sault Ste. Marie, ON Phone number (705) 759-8830 Fax number (705) 759-6783

.2 Upon receipt of Bid Documents verify that documents are complete; notify Consultant should the documents be incomplete.

.1 Immediately notify the Consultant upon finding discrepancies or omissions in the Bid Documents.

.2 All tender documents are complementary and must be read together to ascertain a complete description of Work.

1.11 DESIGNATED SUBSTANCE SURVEY

.1 A Designated Substance Survey has been carried out by District School Board Ontario North East.

.2 A copy of the Designated Substance Survey entitled Schumacher Public School, Timmins Ontario, dated December 3

rd, 2008, 37 pages) is included in Appendix A.



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.3 This designated substance survey is provided in this document for reference, general information and guidance only.

.4 In case of discrepancies between the recommendations contained in this report and requirements of the Contract Documents, the Contract Documents shall govern. Should discrepancies be discovered, advise the Consultant in writing prior to proceeding with Work.

.5 Contractor shall not be entitled to an adjustment in Contract Price and / or Contract Time for conditions that are reasonably inferable from the designated substance report.

1.12 INQUIRIES AND ADDENDA

.1 If in doubt about meaning or intent of any part of Tender Documents, notify Consultant in writing. If no questions are received, it will be assumed that work is clearly defined and that Tenderers are in no doubt as to meaning or intent of Tender Documents.

.1 Direct questions in writing to J.L. Richards & Associates Limited, contact person:

.1 Tauno Ranta, fax (705) 360-1788

[email protected]

.2 If Consultant and/or Owner should consider it necessary, a written addendum will be sent to each Tenderer.

.3 Clarifications requested by Tenderers must be in writing not less than ten (10) business days before date set for receipt of Tender Documents. The reply will be in the form of an addendum, a copy of which will be forwarded to known Bidders no later than eight (8) calendar days before receipt of Bids.

.4 No oral interpretation made to a Tenderer as to the meaning of any of the Tender Documents will be effective to modify any of the provisions of the Tender Documents.

.5 Changes to Tender Documents communicated to Tenderers in form of written addenda are to be considered as an integral part of Tender Documents.

1.13 CONTRACT/BID DOCUMENTS

.1 Agreement Form:

.1 Contract Document: defined in CCDC 2 2008 Edition.

.2 Bid Document: Contract Documents supplemented with Instructions to Bidders, Bid Form, and Bid Supplementary Forms identified.

.3 Bid, Offer, or Bidding: act of submitting an offer under seal.

.4 Bid Price: monetary sum identified in Bid Form as an offer to perform Work.

1.14 SITE ASSESSMENT

.1 Each Tenderer must visit the site of the work before submitting his Tender and satisfy himself by personal examination as to the local conditions affecting construction of the work. He is not to claim at any time after submission of his Tender that there was any misunderstanding of the terms and conditions of the Contract relating to site conditions.

.2 No plea for ignorance of conditions that exist or that may hereafter exist or of conditions or difficulties that may be encountered in execution of Work under this Contract as a result of failure to make




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necessary examinations and investigations will be accepted as an excuse for any failure or omission on part of Contractor to fulfill in every detail all requirements of said Contract Documents, or will be accepted as a basis for any claims whatsoever for extra compensation or extension of time.

.3 A non-mandatory site visit will be held at the lobby of the existing school, 64 Croatia Avenue, Schumacher Ontario, on March 22, 2018 at 10:00 a.m. Arrangements may also be made to visit the site by contacting the Owner’s Representative, Mr. Ted Marcotte (705) 365-6874.

1.15 ACCEPTANCE OF ALTERNATE PRODUCTS

.1 Alternate products to that specified may be accepted by the Owner / Consultant for use in the Work by the following method:

.1 Bidder request for alternates products to that specified:

.1 Where the Bid Documents stipulate a particular product, alternate products will be considered by the Consultant in the following manner: .1 Requests for alternate products will only be considered if request are made by

Contractor and must include cover page clearly indicating Contractors name, address, signature and what product is being submitted as an alternate, product manufacture name, and model number followed by the complete product data indicating equivalency. Only one product will be reviewed per submission multiple products within one submission will be rejected.

.2 Requests for alternate products will only be considered by the Consultant if issued in writing up to nine (9) full business days prior to receipt of bids. Include in the written request, the specified product and specification section number where the product is specified, and provide sufficient information to enable the Consultant to determine acceptability of such products.

.3 When a request for an alternate product is made and accepted by the Owner / Consultant, the Consultant will issue an Addendum to known Bidders to formalize acceptance. Alternate products requested by the Bidder during the Tender process that are not formalized by and addendum will be deemed as not approved.

.4 In the submission of request to use alternate products to products specified, Bidders shall include in their Bid, any changes required in Work to accommodate such alternate products. A later claim by the Bidder for an addition to the Contract Price and/or Contract Time because of changes in Work necessitated by use of alternate products that are accepted and formalized by addendum, will not be considered.

.2 Unless alternate products are submitted and subsequently accepted by one of the three prescribed methods, provide only the products as specified.

1.16 LOCAL TRADES, LABOUR, SUPPLIERS

.1 Contractor and / or Subcontractors are encouraged to contract and employ local trades people, suppliers, labourers, machine operators and equipment in the construction of this facility and to purchase from local suppliers.

.2 Responsibility for Work, Construction Schedule and supply of materials in employing local labourers, trades people, machine operators, equipment, suppliers, etc., remain entirely with the Contractor.

1.17 BID ENCLOSURES/ REQUIREMENTS

.1 Form of Agreement



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.1 The Agreement which will be executed between the Owner and the successful Tenderer will be CCDC 2, Stipulated Price Contract, 2008.

.2 Contractor shall sign CCDC 2, Stipulated Price Contract, 2008 within three (3) days of receiving documents.

.3 General Conditions and Supplementary Conditions of the Agreement will be as per Sections 00 70 00 and 00 80 00, respectively.

.2 Construction Lien Act

.1 Comply with regulations of the Construction Lien Act R.R.O. 1990, Regulation 175.

.3 ‘Bid Form’

.1 The ‘Bid Form’ shall be signed under corporate seal by the Bidder.

.2 Sole Proprietorship: Signature of Sole Proprietor in the presence of a witness who will also sign. Insert the words "Sole Proprietor" under the signature.

.3 Partnership: Signature of all Partners in the presence of a witness who will also sign. Insert the word "Partner" under each signature.

.4 Limited Company: Signature of a duly authorized signing officer(s) in their normal signatures. Insert the officer's capacity in which the signing officer acts, under each signature.If the Tender is signed by officials other than the President and Secretary of the company, or the President-Secretary-Treasurer of the company, a copy of the by-law resolution of the Board of Directors authorizing them to do so, must also be submitted with the Tender in the Bid envelope.

.5 Joint Venture: Each party of the joint venture shall execute the Bid, with their respective signatures, in a manner appropriate to such party as described above, similar to the requirements of a Partnership.

.4 ‘Bid Supplementary Form’

.1 Intent: The ‘Bid Supplementary Form’ is submitted as additional information to the ‘Bid Form’. Its contents, under signature and seal, shall form an integral part of the complete offer being made by the Bidder.

.2 Statement ‘A’ – Duration:The Bidder offers to carry out Work on a continuous basis and to achieve Substantial Performance of the Contract, barring delays as prescribed in the Contract Documents, within the time indicated.

.3 Statement ‘B’ – NOT USED.

.4 Statement ‘C’ – NOT USED.

.5 Statement ‘D’ – Construction Project Manager and Site Superintendent: Name and telephone number of the Construction Project Manager and full-time on Site Superintendent that will be used to perform the Work as described in the Contract Documents.

.6 Statement ‘E’ – NOT USED.

.7 Statement ‘F’ – NOT USED.

.8 Statement ‘G’ – NOT USED.

.9 Statement ‘H’ – NOT USED.

.10 Statement ‘I’ – NOT USED. .11 Statement ‘J’ – NOT USED.

.5 Security Deposit:

.1 Bids are to be accompanied by security deposit: in the form of a Bid Bond from a surety company licensed to carry on business in the Province of Ontario in amount of 10% of Bid price. .1 In lieu of a Bid Bond, the Owner will accept a certified cheque or an Irrevocable

Letter of Credit from a financial institution licensed to carry on business in the Province of Ontario in the amount of 10% of Bid price as prescribed within.

.2 Endorse Bid Bond in name of Owner as obligee, signed and sealed by principal Contractor and surety.



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.3 Use most current edition CCDC approved bond forms.

.4 Security deposit will be retained without interest by Owner until the following, whichever comes first:

.1 a Contract is entered into and after delivery to Owner of required Performance and Labour and Materials Payment Bond(s) by accepted Bidder, or

.2 sixty (60) days after Tender Closing.

.5 If no contract is awarded, security deposits will be returned.

.6 Each Tenderer understands and agrees that, if his Tender is withdrawn before Owner considers Tenders, or before he has been notified that his Tender has been accepted by Owner, or if he fails for any reason to execute an Agreement and provide other documents as specified herein, the Owner may retain his security deposit for the Owner’s use.

.6 Consent of Surety/Agreement to Bond

.1 Tender submission must include a clear and unqualified commitment from a surety company licensed to carry on business in the Province of Ontario, to provide Labour and Material Payment and Performance Bonds, in a format acceptable to the Owner, if the Tenderer is successful in his Tender to the Owner.

.2 The Agreement to Bond must reference:

.1 The project and Owner.

.2 The monetary value of each of the bonds.

.3 Include all associated costs of bonds in the Bid Price.

.4 If no contract is awarded, all security deposits will be returned.

.5 Required Bonds

.1 The following Bonds are required to be provided by the successful Tenderer following execution of the Agreement. .1 Labour and Material Payment Bond in the amount of 100% of the contract value. .2 Performance Bond in the amount of 100% of the contract value.

.6 Alternatively, the Contractor may provide in his tender submission a clear and unqualified commitment from a financial institution licensed to carry on business in the Province of Ontario to provide a certified cheque or an Irrevocable Letter of Credit to the Owner from a financial institution in a format acceptable to the Owner in the amount of 20 percent of contract value in lieu of a performance and a labour and material payment bond. Such a Certified Cheque of Letter of Credit shall be kept in place until the expiry of the 45 day Construction Lien Act period following the Work being declared Totally performed by the Consultant / Payment Certifier.

.7 Insurance

.1 The Bidder shall provide with this Bid, and if successful from time to time thereafter, proof that their personnel are fully covered under Section 9 (3) of the Workers' Compensation Act.

.2 Submit with the a signed "Undertaking of Insurance" on a standard form provided or as provided by the Insurance Company stating their intention to provide insurance to the Bidder that their company and workers carry a minimum of $5,000,000.00 in public liability in accordance with the insurance requirements of the Contract Documents and Standard Construction Document CCDC

.3 The Insurance Policy shall include endorsements for insurance of the Owner and the Consultant.

.1 Contractor's General Liability Policy Form CCDC 2 – 2008.

.2 All Risk Property Policy Form CCDC 2 – 2008. The proof of insurance including above endorsements shall be submitted prior to commencement of Work on site.

.4 Include the cost of insurance in the Bid Price.

.5 Submit a signed and valid Workplace Safety and Insurance Board Clearance Certificate.



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1.18 SUBMISSION / BID OPENING FORMAT

.1 Bidders shall be solely responsible for the delivery of their Bids in the manner and time prescribed.

.2 Submit Bids in a sealed envelope.

.1 Sealed within a closed opaque envelope, include one (1) copy of each of the following documents:

.1 Bid Bond, certified cheque or irrevocable Letter of Credit as prescribed under security deposit.

.2 Consent of Surety Agreement to Bond,

.3 Signed Undertaking of Insurance or Certificate of Insurance,

.4 WSIB Clearance Certificate.

.2 Bid Form:

.1 One (1) copy of the ‘Bid Form’ provided, fully completed with an executed offer, signed and complete with corporate seal.

.2 One (1) copy of the ‘Bid Supplementary Form’ provided, fully completed, signed and complete with corporate seal.

.3 Improperly completed information, or irregularities within the Bid Supplementary Form’ form, may be grounds for the Owner to declare the Bid "informal".

1.19 WITHDRAWAL OR AMENDMENT OF TENDER

.1 A Tenderer who has already submitted a Tender may submit a further Tender at any time up to the official closing time.

.2 The last Tender received will supersede and invalidate all Tenders previously submitted by that Tenderer for this Contract.

.3 A Tenderer may withdraw or amend his Bid amount at any time up to the official closing time by submitting a letter to this effect bearing his signature and seal as in his Tender.

1.20 OFFER ACCEPTANCE/ REJECTION

.1 A Tender is accepted by the Owner and a Contract is made thereby between the Owner and a Tenderer only when an Agreement is executed by the Owner and by the Tenderer. The acceptance of a Tender and the execution of an Agreement by the Owner is subject to the express condition that the Owner receive a Performance Bond and Labour and Material Payment Bond, as required herein, and in a form satisfactory to the Owner, within seven (7) days after notification of the execution of the Agreement by the Owner has been mailed to the Tenderer whose Tender has been accepted.

.2 Neither the Consultant, nor any officer or employee of the Owner, has authority to make or accept an offer or to enter into a Contract on behalf of the Owner, except by execution of an Agreement, or to create any right against or to impose any obligations on the Owner.

.3 Recommendation of a Tender to the Owner for acceptance does not constitute acceptance of the Tender by the Owner.

.4 The Owner will not be responsible for any liabilities, costs, expenses, loss or damage incurred, sustained or suffered by any Tenderer prior to, subsequent to or by reason of the acceptance or the non-acceptance by the Owner of any Tender, or by reason of any delay in the acceptance of a



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Tender save as provided in the Contract.

.5 The Owner reserves the right to reject any or all Tenders as the interests of the Owner may require without stating reasons therefore.

.6 Price will not be the only factor in the Owners determination of which Bid, if any, to accept. The Owner will identify the Bid that it believes to represent the best value, in its sole interpretation, and its own best interest. This may not necessarily be the lowest price Bid.

.7 Owners determination of which Bid, if any, to accept, will be based solely on 100% the lowest Base Bid price.

.8 After acceptance by the Owner, the Consultant, on behalf of the Owner, will issue to the successful Bidder a written Bid acceptance / letter of intent indicating that the Owner will enter into a Stipulated Price Contract with the Contractor.

.9 Under no circumstances will the Bid submissions be opened or considered which are received after the advertised closing time for tenders.

.10 The Owner reserves the right not to accept bids if 2 or less bids are submitted.

1.21 INFORMAL OR UNBALANCED TENDERS

.1 Tenders which are incomplete, conditional, illegible or obscure, or contain additions not called for, reservations, erasures, alterations or irregularities of any kind may be rejected as informal.

.2 Tenders that contain prices which appear to be so unbalanced as to affect adversely the interests of the Owner or Tenders which are based upon an unreasonable period of time for the completion of the works may be rejected.

.3 The Owner reserves the right to waive any and all informalities, as the interests of the Owner may require, without stating the reasons therefore.

1.22 TENDER INCONSISTENCIES

.1 In any instances where the total of individual prices of the Tender does not equal the total Tendered Price, the mathematical summation of the constituent tendered prices will be taken as the offered Tender Price.

.2 Whenever in a Tender the amount tendered for an item does not agree with the extension of the estimated quantity and the Tendered Unit Price, the Unit Price is to govern and the item amount and Tender Price will be corrected accordingly.

1.23 IRREVOCABILITY OF TENDER

.1 The Tenderer to hold in force and not revoke his Tender for a period of sixty (60) days following Tender Opening.

.2 If the Tenderer revokes his offer within this period, the Tenderer will forfeit his Bid Security, but this does not prohibit the Owner from pursuing any other legal remedy which the Owner may have.



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PART 2 - PRODUCTS

2.1 NOT USED

.1 Not Used. PART 3 - EXECUTION

3.1 NOT USED

.1 Not Used.

END OF SECTION


SAMPLE BID FORMS Section 00 30 00

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PART 1 - GENERAL

1.1 SAMPLE BID FORMS

.1 A blank copy a sample "Bid Form" and "Bid Supplementary Form" documents are included herein for the purposes of submitting a Bid, in accordance with Section 00 21 13 - Instructions to Bidders.

.2 Additional copies of these documents have also been attached to the inside front cover of this Specification Manual and are to be used for the purpose of submitting a Bid.

PART 2 - PRODUCTS

2.1 NOT USED


3.1 NOT USED

.1 Not Used.

END OF SECTION


BID FORM Section 00 30 10

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7493 - SCHUMACHER PUBLIC SCHOOL COAL BIN DECOMMISSIONING

From:

(Name and Address of Tenderer)

To: District School Board Ontario North East P.O. Box 1020 Timmins, Ontario P4N 6E8

1. Base Bid Price:

I/We, the undersigned, hereby offer and agree to furnish all required labour, materials, equipment and supervision and to execute the work set out in the Tender Documents, including all Addenda, and including all fees, permits, and taxes, but excluding H.S.T., for the Stipulated Price of:

1. Work in the Northern Sector for the Stipulated price of:

DOLLARS $( )

In addition to the above price, Harmonized Sales Tax will be charged at 13%, totaling:

HST $( )

2. Addenda Acknowledgement: I/We acknowledge receipt of and have included for in our Stipulated Price the requirements of the following

Addenda: Addendum No. Dated Addendum No. Dated

Addendum No. Dated Addendum No. Dated

Addendum No. Dated Addendum No. Dated



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3. Cash Allowances: .1 NOT USED 4. Understanding: .1 I/We declare that this Tender signed under my/our corporate seal, included herewith ‘Bid Form, is

made without knowledge, comparison of figures or arrangement with any other Company, Firm or Person making a Tender for this same work and that no officer or employee of the Owner has any direct or indirect interest in the performance or work of this Contract.

.2 I/We recognize the right of the Owner to reject any or all Tenders and to waive informalities as the

interests of the Owner may require. .3 I/We have visited and carefully examined the site of the work and have satisfied and informed

myself/ourselves as to all the existing conditions, limitations and difficulties which may arise and govern the completion of the work.

5. Bid Attachments:

.1 I/We include the following documents herewith – Bid Securities and understand and agree that should any part of these documents be missing or incomplete, and/or contain irregularities, the Owner may declare my/our Bid informal and my/our Bid may not be opened:

.1 Bid Bond: a security deposit in the form of a Bid Bond from a surety company licensed to carry on business in the Province of Ontario, or a certified cheque or an Irrevocable Letter of Credit from a financial institution licensed to carry on business in the Province of Ontario. I/We understand that this Bid Security will be returned to me/us following the award of a Contract, if this Tender is not accepted by the Owner, or, if this Tender is accepted by the Owner, following my/our execution of the Agreement.

.2 Consent of Surety Agreement to Bond: an Agreement to Bond from an approved surety company licensed to carry on business in the Province of Ontario.

.3 Signed Undertaking of Insurance or Certificate of Insurance: a signed "Undertaking of Insurance" on a standard form provided or as provided by the Insurance Company stating their intention to provide insurance to the Bidder in accordance with the insurance requirements of the Contract Documents and Standard Construction Document CCDC 2.

.4 WSIB Clearance Certificate: proof that my/our personnel are fully covered under Section 9 (3) of the Workers' Compensation Act.

.2 Bid Supplementary Form: .1 I/We submit herewith the statements as specified, in the ‘Bid Supplementary Form’ signed

under my/our corporate seal.



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6. Subsequent Tender Closing Agreement Dates:

.1 I/We agree to hold this Tender in full force and effect for a period of sixty (60) days from the closing date for Tenders and agree that if my/our Tender is revoked for reasons as stated within the contract documents during this period, my/our Bid Security will be forfeited to the Owner to use for his purposes.

.2 I/We agree, if this Tender is accepted, to execute the specified Agreement and provide the specified

Bonds within seven (7) days of notification by the Consultant to do so. .3 I/We agree that no earlier than June 4, 2018, I/we will commence the Work, assembling all

necessary labour forces and equipment on the site, and will continue the work with the utmost diligence until completion. I/We agree that the site shall not be accessed and Work shall not begin on site until the Owner has issued a purchase order.

.4 I/We commit to attaining Substantial Performance of the work described in the Tender Documents by

the duration date indicated in ‘Bid Supplementary Form’ Statement ‘A’ - Duration.



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.7 Signed, sealed and submitted on behalf of:


(Phone Number)

(Email Address)

…….. (Name and Title)

Corporate Seal

(Signature of Tenderer)

(Name and Title of Witness)

...................................…………………………… (Signature of Witness)

Dated at this day of 20

(Town/City) (Province) (month)

END OF SECTION


BID SUPPLEMENTARY FORM Section 00 30 20

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7493 - SCHUMACHER PUBLIC SCHOOL

COAL BIN DECOMMISSIONING

From:


To: District School Board Ontario North East P.O. Box 1020 Timmins, Ontario P4N 6E8

1. INTENT

I/We offer this ‘Bid Supplementary Form’ as additional information to the ‘Bid Form’. Its contents, under signature and seal, shall form an integral part of the complete offer being made by the undersigned. As prescribed in the Instructions To Bidders, I/we further understand and agree that the statements contained in this ‘Bid Supplementary Form’ will be used in combination with ‘Bid Form’ contents to determine and select the best overall value of which Bid, if any, the Owner may accept.

2. STATEMENT 'A' - DURATION Upon receiving Owner’s written confirmation to proceed with Work, I/We offer to carry out the

Work on a continuous basis and to achieve Substantial Performance of the Contract, barring delays as prescribed in the Contract Documents, by / within:

August 17, 2018

3. STATEMENT ‘B’ – HOURLY RATES: NOT USED

4. STATEMENT ‘C’ – UNIT PRICES: NOT USED

5. STATEMENT ‘D’ – CONSTRUCTION PROJECT MANAGER AND SITE SUPERINTENDENT:

I/We offer the name and telephone number of the Construction Project Manager and full-time on Site Superintendent that will be used to perform the Work as described in the Contract Documents.



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Name Telephone No.

.1 Construction Project Manager

.2 Site Superintendent

6. STATEMENT ‘E’ – ADD-ON PRICES: NOT USED

7. STATEMENT ‘F’ – ALTERNATE TENDER PRICES: NOT USED 8. STATEMENT ‘G’ – SEPARATE PRICES: NOT USED 9. STATEMENT ‘H’ – BIDDER PROPOSED ALTERNATES: NOT USED 10. STATEMENT ‘I’ – SCHEDULE OF SUBCONTRACTORS / WORK BY OWN FORCES: NOT

USED

11. STATEMENT ‘J’ – SCHEDULE OF MANUFACTURERS: NOT USED



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12. Signed, sealed and submitted on behalf of:


(Phone Number)

(E-Mail Address)

(Name and Title) Corporate Seal

(Signature of Tenderer)

(Name and Title of Witness)

...................................……………………………………… (Signature of Witness)

Dated at this day of 20

(Town/City) (Province) (month)

END OF SECTION


AGREEMENT, DEFINITIONS AND GENERAL CONDITIONS

Section 00 70 00 Page 1

2018/03/17

PART 1 - GENERAL

1.1 AGREEMENT, DEFINITIONS AND GENERAL CONDITIONS

.1 Agreement:

.1 The executed Agreement Between Owner and Contractor of the Standard Construction Document for Stipulated Price Contract CCDC 2 2008, as amended hereinafter governs the Work of this Contract.

.2 Definitions:

.1 The Definitions of Standard Construction Document for Stipulated Price Contract, CCDC 2 2008 shall apply to all Contract Documents.

.3 General Conditions:

.1 The General Conditions of the Standard Construction Document for Stipulated Price Contract, CCDC 2 2008, except as amended by Document 00 80 00 - Supplementary Conditions, govern the Work of this Contract.

PART 2 - PRODUCTS

2.1 NOT USED


3.1 NOT USED

.1 Not Used.

END OF SECTION


SUPPLEMENTARY CONDITIONS Section 00 80 00

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PART 1 - GENERAL

1.1 GENERAL CONDITIONS AMENDMENTS

.1 The General Conditions of Contract, as outlined in CCDC 2, 2008, are amended as noted hereafter.

.2 The Standard Construction Document for Stipulated Price Contract, CCDC 2 2008 English version, consisting of the Agreement Between Owner and Contractor, Definitions, and General Conditions of the Stipulated Price Contract, Parts 1 to 12 inclusive, governing same is hereby made part of these Contact Documents, with the following amendments, additions and modifications. Where these amendments, additions, and modifications specifically reference a change to the Agreement, Definitions, or General Conditions, these amendments, additions and modifications shall govern.

1.2 ARTICLE A-6 – RECEIPT AND ADDRESSES FOR NOTICES IN WRITING

.1 Delete Article A-6.1 and substitute new Article 6.1:

6.1 “Notices in Writing between the parties or between them and the Consultant shall be considered to have been received by the addressee on the date of receipt if delivered by hand or by commercial courier or if sent during normal business hours by fax and addressed as set out below. Such Notices in Writing will be deemed to be received by the addressee on the next business day if sent by fax after normal business hours or if sent by overnight commercial courier. Such Notices in Writing will be deemed to be received by the addressee on the fifth Working Day following the date of mailing, if sent by pre-paid registered post, when addressed as set out below. An address for a party may be changed by Notice in Writing to the other party setting out the new address in accordance with this Article.”

1.3 DEFINITIONS

.1 In list of definitions: .1 “Owner” means District School Board Ontario North East. .2 “Consultant” means J.L. Richards & Associates Limited.

.2 Add the following definition: 19a. “Submittals

Submittals are documents or items required by the Contract Documents to be provided by the Contractor, such as:

- Shop Drawings, samples, models, mock-ups to indicate details or characteristics, before the portion of the Work that they represent can be incorporated into the Work; and

- As constructed drawings and manuals to provide instructions to the operation and maintenance of the Work.”

1.4 PART 1 GENERAL PROVISIONS

.1 Where a General Condition or paragraph of the General Conditions of the Stipulated Price Contract is deleted by these Supplementary Conditions, the numbering of the remaining General Conditions or paragraphs shall remain unchanged, and the numbering of the deleted item will be retained, unused.



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1.5 GC1.1 CONTRACT DOCUMENTS

.1 Add to the end of subparagraph 1.1.2.2

“Except where the Consultant shall be indemnified as a third party beneficiary as provided in subparagraphs 9.2.7.4, 9.2.8.4, 9.5.2.4 and 9.5.3.4 and in 12.1.1.”

.2 1.1.6 Add:

“The Contract Documents are organized by Division for clarity and to identify the expected standard of trade competence in the finished work. No claims will be considered relating to the division of work between the Contractor and/or Subcontractors, including tie in of the work of different trades, spatial interferences, cutting and patching and the like.”

.3 Add new subparagraph 1.1.7.5:

1.1.7.5“In case of discrepancies, noted materials and annotations shall take precedence over graphic indications in the Contract Documents.”

.4 Change 1.1.8 to read:

"The Owner shall provide the Contractor, without charge up to ONE (1) complete set of the Contract Documents to perform the work. Contractor to record ‘as-constructed’ documents for later submission of electronic copy to the Owner. The Contractor may obtain additional sets of Contract Documents at the Consultant’s net cost including but not limited to cost of printing, handling and shipping.”

1.6 GC 2.2 ROLE OF THE CONSULTANT

.1 Delete paragraph 2.2.4. in its entirety.

.2 Add the word “schedules” after the word “techniques” in paragraph 2.2.6.

.3 Add to the end of the second sentence of paragraph 2.2.6. “or to adhere to the construction schedule.”

.4 Add at the end of paragraph 2.2.9. “The Owner and the Contractor shall waive any claims against the Consultant arising out of the making of such interpretations and findings in accordance with paragraphs 2.2.7., 2.2.8. and 2.2.9”.

.5 Add new sentence to end of paragraph 2.2.11 “The Consultant’s obligation to make findings on a large claim or large number of claims is subject to the terms and conditions of the Owner/Consultant agreement.

.6 Add new sentence to end of paragraph 2.2.13 “Should the Contractor be of the opinion that a change in Contract Price or Contract Time is required, the Contractor shall notify the Consultant in writing within the earliest of, prior to commencement of the Work or, within two (2) weeks from issuance of the Supplemental Instruction by the Consultant. Should the Consultant be in agreement to a change in Contract Price or Contract Time, the Consultant will prepare a Change Order or Change Directive as provided in GC 6.2 – Change Order or GC 6.3 – Change Directive.”

.7 Delete the comma after the word “submittals” and add the words “which are provided” before the words “in accordance” in paragraph 2.2.14.



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1.7 GC 2.3 REVIEW AND INSPECTION OF THE WORK

.1 Add to end of paragraph 2.3.2:

“Should a designated test or inspection fail, the Contractor shall promptly correct and retest the work using the designated testing/inspection agency and be responsible for all costs associated with retesting.”

.2 Add new paragraph 2.3.8:

“The Consultant will conduct periodic reviews of the Work in progress, to determine general conformance with the requirements of the Contract Documents. Such reviews, or lack thereof, shall not give rise to any claims by the Contractor in connection with construction means, methods, techniques, sequences and procedures, nor in connection with construction safety at the Place of the Work, responsibility for which belongs exclusively to the Contractor.”

1.8 GC 2.4 DEFECTIVE WORK

.1 Add new subparagraphs 2.4.1.1 and 2.4.1.2:

2.4.1.1 “The Contractor shall rectify, in a manner acceptable to the Owner and the Consultant, all defective work and deficiencies throughout the Work, whether or not they are specifically identified by the Consultant.”

2.4.1.2 “The Contractor shall prioritize the correction of any defective work which, in the sole

discretion of the Owner, adversely affects the day to day operation of the Owner.”

1.9 GC 3.1 CONTROL OF WORK

.1 Add the word “schedules” after the word “techniques” in paragraph 3.1.2.


3.1.3 “Prior to commencing individual procurement, fabrication and construction activities, the Contractor shall verify, at the Place of the Work, all relevant measurements and levels necessary for proper and complete fabrication, assembly and installation of the Work and shall further carefully compare such field measurements and conditions with the requirements of the Contract Documents. Where dimensions are not included or exact locations are not apparent, the Contractor shall immediately notify the Consultant in writing and obtain written instructions from the Consultant before proceeding with any part of the affected work.”

1.10 GC 3.2 CONSTRUCTION BY OWNER OR OTHER CONTRACTORS

.1 Change paragraph 3.2.2.2 to read:

“Assume responsibility for compliance with health and safety legislation at the Place of the Work, as it applies to such work.”



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1.11 GC 3.4 DOCUMENT REVIEW

.1 Delete paragraph 3.4.1 in its entirety and substitute new paragraph 3.4.1:

“The Contractor shall review the Contract Documents and shall report promptly to the Consultant any error, inconsistency or omission the Contractor may discover. Such review by the Contractor shall comply with the standard of care described in paragraph 3.14.1 of the Contract. Except for its obligation to make such review and report the result, the Contractor does not assume any responsibility to the Owner or to the Consultant for the accuracy of the Contract Documents. The Contractor shall not be liable for damage or costs resulting from such errors, inconsistencies, or omissions in the Contract Documents, which the Contractor could not reasonably have discovered. If the Contractor does discover any error, inconsistency or omission in the Contract Documents, the Contractor shall not proceed with the work affected until the Contractor has received corrected or missing information from the Consultant.”

1.12 GC 3.5 CONSTRUCTION SCHEDULE

.1 .1 Add new sub-sentences .4 and .5 to paragraph 3.5.1:

“.4 commence Work immediately upon award of the Contract, and provide sufficient labour for the steady progress of the Work including overtime work, if required to meet the scheduled date of completion.

.5 “carry out the Work to completion as rapidly as possible, or as otherwise agreed with Owner and Consultant consistent with good practice, safe working conditions and reasonable economy.”

1.13 GC3.6 SUPERVISION

.1 Add to paragraph 3.6.1:

“and not without prior consultation and agreement by the Consultant and Owner.”

1.14 GC 3.7 SUBCONTRACTORS AND SUPPLIERS

.1 Add to paragraph 3.7.2

.1 After the word “indicate” in the first line delete the words “in writing, if requested by the Owner”, and add the words “on the applicable ‘Bid Supplementary Form’ form”.

.2 Add the following sentence to the end of the paragraph: “The contractor agrees not to change subcontractors and/or suppliers without the prior written consent of the Owner and the Consultant.”

.2 Delete the words “through the Consultant” in paragraph 3.7.6.



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1.15 GC 3.8 LABOUR AND PRODUCTS

.1 Change paragraph 3.8.3 to read:

3.8.3 “The Contractor shall maintain good order and discipline among workers engaged on the Work and shall not employ or permit to be employed anyone not skilled in the tasks assigned.”


3.8.4 “The Contractor is responsible for the safe on-site storage of Products and their protection (including Products supplied by the Owner and other contractors to be installed under the Contract) in such ways as to avoid dangerous conditions or contamination to the Products or other persons or property and in locations at the Place of the Work to the satisfaction of the Owner and the Consultant. The Owner shall provide all relevant information on the Products to be supplied by the Owner.”

.3 Add new GC 3.8.5 to 3.8.12:

3.8.5 "Products which are specified by their proprietary names, or by parts or catalogue number, shall form the basis for the Specification and Contract. No substitutes for these may be used without the Consultant's approval in writing. Substitutes will be considered only when submitted as described within during the tender period in sufficient time to permit proper investigation by the Consultant. In applying for permission to use substitutes, the Contractor shall prove, to the Consultant’s satisfaction, that the substitute is equal to or better than the specified product. Each application shall be accompanied by a list of properties of the specified product and the proposed substitute. No application to use substitutes will be considered unless formally requested as prescribed within."

3.8.6 "The Contractor shall use all products in strict accordance with the manufacturer's directions

except where specified otherwise. Whenever specific reference to manufacturer's directions or instructions is made in Specifications, submit copies of said instructions or directions, or both, for approval before commencing such work."

3.8.7 "Whenever more than one product is specified for one use, the Contractor may select for this

use any of the products so specified unless the Specification or the Drawings indicate otherwise."

3.8.8 "Products are sometimes specified by reference to brand names, propriety names, trade

marks or catalogue number or catalogue designation or symbols. In such cases, the name of a manufacturer, distributor, supplier or dealer is sometimes given to assist the Contractor to find a source of supply. The naming of a source of supply does not relieve the Contractor from his responsibly for finding his own source of supply even if the source named no longer supplies the products specified. If the Contractor is unable to obtain the specified product, he shall supply a substitute product equal to or better than the specified product, as approved by the Consultant, with no extra compensation. Should the Contractor be unable to obtain a substitute product equal or superior to the specified product and the Owner accepts an inferior product, the Contract Price shall be adjusted accordingly, as approved by the Consultant."

3.8.9 "The Contractor shall use Canadian made products where the price and quality thereof are

comparable to corresponding foreign made products." 3.8.10 “Unless otherwise indicated in the Contract Documents, provide all products that are noted

and /or illustrated graphically as required to be consistent with the Work”.



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3.8.11 “The Contract Price is to include any and all overtime rates as may be required by the Contractor and / or Subcontractor to perform the Work.”

1.16 GC 3.9 DOCUMENTS AT THE SITE

.1 Add to paragraph 3.9.1 After the word “reports”, insert the words “including any reports or orders by authorities having jurisdiction”.

1.17 GC 3.10 SHOP DRAWINGS

.1 Add the words “AND OTHER SUBMITTALS” to the Title after SHOP DRAWINGS.

.2 Add “and Submittals” after the words “Shop Drawings” in paragraphs 3.10.1, 3.10.2, 3.10.4, 3.10.7, 3.10.8, 3.10.8.2, 3.10.9, 3.10.10, 3.10.11, and 3.10.12.

.3 Delete 3.10.3 in its entirety and substitute new paragraph 3.10.3

3.10.3 “Prior to the first application for payment, the Contractor shall prepare a schedule of the dates for provision, review and return of Shop Drawings and Submittals and submit it to the Consultant for review.”

.4 Delete the last sentence in paragraph 3.10.9

.5 Delete the words “with reasonable promptness so as to cause no delay in the performance of the Work” and replace with “within 10 business days or such longer period as may be reasonably required” in paragraph 3.10.12.


3.10.13 “Reviewed shop drawings shall not authorize changes as per GC 4.1.9 Contract Price or Contract Time.”

1.18 GC 3.11 USE OF WORK

.1 Add new paragraph 3.11.3: 3.11.3 “The Owner shall have the right to enter upon the Work for the purpose of placing furniture,

fitments and equipment prior to Substantial Performance, provided such entry does not, in the Consultant’s opinion, interfere with the Contractor’s ability to perform the Work in accordance with the stipulated Contract Time. Such entry shall not be considered as acceptance of the Work, nor shall it in any way relieve the Contractor of his responsibility to complete the Work of the Contract or in any way relieve his role as the ‘Constructor’.”

1.19 GC 3.14 PERFORMANCE BY CONTRACTOR

.1 Add new General Condition 3.14.1and 3.14.2

3.14.1 “In performing its services and obligations under the Contract, the Contractor shall exercise a standard of care, skill and diligence that would normally be provided by an experienced and prudent contractor supplying similar services for similar projects. The Contractor



Page 7 2018/03/17

acknowledges and agrees that throughout the Contract, the Contractor’s obligations, duties and responsibilities shall be interpreted in accordance with this standard. The Contractor shall exercise the same standard of due care and diligence in respect of any Products, personnel, or procedures which it may recommend to the Owner.”

3.14.2 “The Contractor further represents, covenants and warrants to the Owner that:

.1 The personnel it assigns to the Project are appropriately experienced;

.2 It has a sufficient staff of qualified and competent personnel to replace its designated supervisor and project manager, subject to the Owner’s approval, in the event of death, incapacity, removal or resignation.”

1.20 GC 4.1 CASH ALLOWANCES

.1 Amend GC 4.1.2 to read:

"Cash Allowances cover the net cost to the Contractor of services, products, construction machinery and equipment, freight, unloading, handling, storage, installation / labour unless otherwise indicated, provincial sales taxes and other authorized expenses incurred in performing the work stipulated under the cash allowances, but do not include any Value Added Taxes(HST) payable by the Owner to the Contractor."


4.1.4 “Where the actual cost of the Work under any cash allowance exceeds the amount of the allowance, any unexpended amounts from other cash allowances shall be reallocated, at the Consultant’s direction, to cover the shortfall, and, in that case, there shall be no additional amount added to the Contract Price for overhead and profit. Only where the actual cost of the Work under all cash allowances exceeds the total amount of all cash allowances shall the Contractor be compensated for the excess incurred and substantiated, plus an amount for overhead and profit on the excess only, as set out in the Contract Documents.”


4.1.5 “The net amount of any unexpended cash allowances, after providing for any reallocations as contemplated in paragraph 4.1.4, shall be deducted from the Contract Price by Change Order without any adjustment for the Contractor's overhead and profit on such amount.”

.4 Delete paragraph 4.1.7 in its entirety and substitute new paragraph 4.1.7.

4.1.7. “At the commencement of the Work, the Contractor shall prepare for the review and acceptance of the Owner and the Consultant, a schedule indicating the times, within the construction schedule referred to in GC 3.5, that items called for under cash allowances and items that are specified to be Owner purchased and Contractor installed or hooked up are required at the site to avoid delaying the progress of the Work.”

.5 Add new paragraph 4.1.8 and 4.1.9:

4.1.8 "Where a cash allowance covers a sub-contract, the Owner or the Consultant will call tenders for that part of the Work. Alternatively, the Owner or the Consultant may elect to have the Contractor call tenders and submit the results to the Consultant, with Contractor's recommendations for Owner approval. In either case, the invited bidders shall be mutually approved by the Contractor and the Consultant, and the Contractor shall then enter into a sub-contract with the selected bidder.”



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4.1.9 "If requested by the Consultant, applications for payment from allowances shall be substantiated by, certified copies of all invoices and statements from suppliers or Sub-Contractors furnishing products, etc., purchased under a cash allowance.”

1.21 GC 4.2 CONTINGENCY ALLOWANCE

.1 Delete entire section.

1.22 GC5 5.2 APPLICATION FOR PAYMENT

.1 Paragraph 5.2.2, first line: change “dated the last day” to “dated as of the last day”.

.2 Change paragraph 5.2.7 to read: “Application for payment for Products manufactured but not yet delivered to the Place of the Work will not be considered. Applications for payment for Products delivered to the Place of the Work but not yet incorporated into the work, provided such Products are project specific and cannot readily be used elsewhere, may be considered for payment on an individual basis and shall be supported by such evidence as the Consultant may reasonable require to establish the value of delivered Products.”

.3 Add new paragraph 5.2.8 and 5.2.9:

5.2.8 “Include with each application for payment except the first, A statutory declaration in the form CCDC Document 9a, and such additional supporting documents as the Consultant may reasonably require".

5.2.9 "Products delivered to the site significantly in advance of their being required for installation

in the orderly process of construction will not be eligible for payment, unless approved in writing by the Consultant prior to delivery.”

.4 Add new paragraph 5.3.2 as follows:

“5.3.2 In the event a construction lien is registered against the Place of the Work in circumstances where the Owner is not in breach of its payment obligations under this Contract, then the Contractor shall, within seven (7) days of receiving notice of the construction lien, have the lien removed by way of discharge, settlement, or by posting security to vacate the registration of the lien. In the event that the Contractor fails to see the removal of the construction lien, then without prejudice to any other right or remedy it may have, the Owner may see to the removal of the construction lien by payment into court or otherwise, and the costs of so doing shall be to the Contractor’s account.”


“ 5.3.4All progress payments are not conclusive as to the value or quality of services provided and are subject to further evaluation and readjustment on future and final progress payments. The submission of monthly draw amounts by the Contractor and Subcontractors must reflect accurate valuations for Work completed and installed. The Contractor shall review and evaluate all Subcontractors Work and be responsible for verifying the monthly draw amounts claimed.”



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1.23 GC 5.3 PROGRESS PAYMENT

.1 Delete subparagraph 5.3.1.1 in its entirety.

.2 Amend GC 5.3.1.2 to read:

"ten (10) calendar days” to read “ten (10) business days”.

.3 Paragraph GC 5.3.1.3:

.1 Second line: change “20 calendar days” to read “ten (10) business days”.

.2 Delete last two lines and substitute with “receipt by Owner of application for payment from the Consultant.”


“5.3.2 In the event a construction lien is registered against the Place of Work in circumstances where the Owner is not in breach of its payment obligations under this Contract, then the Contractor shall, within seven (7) days of receiving notice of the construction lien, have the lien removed by way of discharge, settlement, or by posting security to vacate the registration of the lien. In the event that the Contractor fails to see to the removal of the construction lien, then without prejudice to any other right or remedy it may have, the Owner may see to the removal of the construction lien by payment into court or otherwise, and the costs of so doing shall be to the Contractor’s account.”


“ 5.3.4 All progress payments are not conclusive as to the value or quality of services provided and are subject to further evaluation and readjustment on future and final progress payments. The submission of monthly draw amounts by the Contractor and Subcontractors must reflect accurate valuations for Work completed and installed. The Contractor shall review and evaluate all Subcontractors Work and be responsible for verifying the monthly draw amounts claimed.”

1.24 GC 5.5 PAYMENT OF HOLDBACK UPON SUBSTANTIAL PERFORMANCE OF THE WORK

.1 Delete paragraph 5.5.3.

1.25 GC 5.7 FINAL PAYMENT

.1 5.7.4 Change:

“no later than five (5) calendar days after the issuance of a final certificate for payment.” to read “no later than “ten (10)business days after the issuance of a final certificate for payment.”

1.26 GC 5.8 WITHHOLDING OF PAYMENT




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5.8.2 “In addition to any rights the Owner has pursuant to the Construction Lien Act, if a lien is registered or an action commenced against the Owner, the Owner shall have the right to withhold, from any money otherwise due to the Contractor, the full amount claimed in the lien action plus an additional sum sufficient to satisfy all of the Owner’s expenses relating to such lien actions, including legal and consulting costs. These funds held back, less expenses incurred, shall be released to the Contractor upon the full discharge of all liens and dismissal of all actions against the Owner.”

1.27 GC 6.2 CHANGE ORDER

.1 6.2.2 Change:

“immediately and shall be recorded in a Change Order” to read “when recorded in a Change Order and signed by both the Owner and Contractor”


“The costs for the following items shall be considered to be included in the allowance for overhead and profit:

.1 Contractor’s head office expenses.

.2 Wages of project managers, superintendents, assistants, watchpersons and administrative personnel.

.3 Temporary site office expenses, including costs for telephone and facsimile machine.

.4 Small tools.

.5 Insurance and bonding premiums.

.6 As constructed drawings.

.7 Time for estimating changes in the Work.

.8 Clean up and disposal of waste materials.

.9 Extension in schedule.”

.3 Add new Paragraphs 6.2.5

“The value of a change shall be determined in one or more of the following methods: (a) by estimate and acceptance in a lump sum; (b) by unit prices set out in the Contract or subsequently agreed upon; (c) by cost and a fixed or percentage fee in accordance with GC 6.3 Change Directive. .1 For methods (a) as described in paragraph above apply maximum markups in accordance

with paragraph 6.2.6 .2 For method (b) unit prices shall include all mark-ups and overhead, and shall be full

compensation for the described substitutions regardless of the quantity substituted. Unit prices shall be used to establish costs for additional or deleted Work for an agreed upon change. Unit prices do not include the Applicable Value Added Tax.”


“.1 For adjustments to the Contract Price carried out by way of a Change Order or Change Directive, maximum markups for overhead and profit will be limited to: .1 Contractor

.1 Maximum total of 15% on own work

.2 Maximum total of 10% on SubContractor work.



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.2 Subcontractor .1 Maximum total of 10% on own work

.2 For adjustments greater than $10,000.00: .1 Contractor


.2 Maximum total of 5% on SubContractor work. .2 Subcontractor


1.28 GC 6.3 CHANGE DIRECTIVE

.1 Add new subparagraph between 6.3.2 and 6.3.3:

6.3. “No claim for extra payment will be considered if submitted subsequent to the Work of an occurrence or instruction being performed, or which is not initiated in writing within 14 days of the occurrence or instruction which constitutes the reason for the claim.

.2 Paragraph 6.3.6.3:

.1 Change “in the Contract Documents” to read “in the Contract Documents as described under GC 6.2 Change Orders ”.

.3 Paragraph 6.3.11

.1 Delete Paragraph 6.3.11 in its entirety.

1.29 GC 6.4 CONCEALED OR UNKNOWN CONDITIONS

.1 Add new subparagraph 6.4.5:

6.4.5 “The Contractor confirms that, prior to bidding the Project, it carefully investigated the Place of the Work and applied to that investigation the degree of care and skill described in paragraph 3.14.1, given the amount of time provided between the issue of the bid documents and the actual closing of bids, the degree of access provided to the Contractor prior to submission of bid, and the sufficiency and completeness of the information provided by the Owner. The Contractor is not entitled to compensation or to an extension of the Contract Time for conditions which could reasonably have been ascertained by the Contractor by such careful investigation undertaken prior to the submission of the bid.”

1.30 GC 6.5 DELAYS

.1 Paragraph 6.5.1, Insert the word "or" between the words "Owner" and "Consultant" in the first sentence and delete the words "or indirectly".

.2 Delete the period at the end of paragraph 6.5.1, and add the following words:

“, but excluding any consequential, indirect or special damages.”

.3 Delete the period at the end of paragraph 6.5.2, and add the following words:

“, but excluding any consequential, indirect or special damages.”



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.4 Paragraph 6.5.4, first line: after “Consultant” add:

“and simultaneously to the Owner”.

.5 Add new subparagraph 6.5.6.

“6.5.6 If the Contractor is delayed in the performance of the Work by an act or omission of the Contractor or anyone employed or engaged by the Contractor directly or indirectly, or by any cause within the Contractor’s control, then the Contract Time shall be extended for such reasonable time as the Consultant may decide in consultation with the Contractor. The Owner shall be reimbursed by the Contractor for all reasonable costs incurred by the Owner as the result of such delay, including all services required by the Owner from the Consultant as a result of such delay by the Contractor and, in particular, the cost of the Consultant’s services during the period between the date of Substantial Performance of the Work stated in Article A-1 herein as the same may be extended through the provisions of these General Conditions and any later, actual date of Substantial Performance of the Work achieved by the Contractor.”

1.31 GC 6.6 CLAIMS FOR A CHANGE IN CONTRACT PRICE

.1 Delete paragraph 6.6.5. in its entirety and substitute new paragraph 6.6.5.

“6.6.5 The Consultant’s findings, with respect to a claim made by either party will be given by Notice in Writing by the Consultant to both parties within reasonable time after receipt of the claim information noted in paragraph 6.6.3.”

.2 Add new paragraph 6.6.7

“6.6.7 The Owner may make claims arising out of the costs incurred for additional services provided by the Consultant resulting from the Contractor’s failure to reasonably perform the Work in accordance with the terms and conditions of the Contract, including the Contractor’s issuance of unnecessary Requests for Information. The Consultant will notify the Owner and Contractor where it has been determined that additional services will be required or have been provided in order not to cause a delay. The Owner shall make claims based on the Consultant’s invoices.”

1.32 GC 7.1 OWNER’S RIGHT TO PERFORM THE WORK, TERMINATE THE CONTRACTOR’S RIGHT TO CONTINUE WITH THE WORK OR TERMINATE THE CONTRACT

.1 Paragraph 7.1.2, second line:

Delete “to a substantial degree”.

1.33 GC 8.2 NEGOTIATION, MEDIATION

.1 Revise the heading, “GC 8.2 NEGOTIATION, MEDIATION AND ARBITRATION” to read, “GC 8.2 NEGOTIATION AND MEDIATION”.

.2 Delete paragraphs 8.2.6, 8.2.7, and 8.2.8 in their entirety.



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1.34 GC 9.1 PROTECTION OF WORK AND PROPERTY

.1 Delete subparagraph 9.1.1.1 in its entirety and substitute new subparagraph 9.1.1.1: “9.1.1.1 Errors in the Contract Documents which the Contractor could not have discovered applying

the standard of care described in paragraph 3.14.1;”

.2 Delete paragraph 9.1.2 in its entirety and substitute the following new paragraph 9.1.2:

“9.1.2 Before commencing any Work, the Contractor shall determine the locations of all underground utilities and structures indicated in or reasonably determinable from the Contract Documents, or that are reasonably determinable from an inspection of the Place of the Work exercising the degree of care and skill described in paragraph 3.14.1.”

1.35 GC 9.2 TOXIC AND HAZARDOUS SUBSTANCES

.1 Add to paragraph 9.2.6 after the word "responsible”, the following new words:

“or whether any toxic or hazardous substances or materials already at the Place of the Work (and which were then harmless or stored, contained or otherwise dealt with in accordance with legal and regulatory requirements) were dealt with by the Contractor or anyone for whom the Contractor is responsible in a manner which does not comply with legal and regulatory requirements, or which threatens human health and safety or the environment, or material damage to the property of the Owner or others,”

.2 Add “and the Consultant” after the word “Contractor” in subparagraph 9.2.7.4.

.3 Add to paragraph 9.2.8 after the word "responsible”, the following new words:

or that any toxic or hazardous substances or materials already at the Place of the Work (and which were then harmless or stored, contained or otherwise dealt with in accordance with legal and regulatory requirements) were dealt with by the Contractor or anyone for whom the Contractor is responsible in a manner which does not comply with legal and regulatory requirements, or which threatens human health and safety or the environment, or material damage to the property of the Owner or others,

.4 Add “and the Consultant” after the word “Owner” in subparagraph 9.2.8.4.


9.2.10 “For the purposes of this General Condition the term toxic and hazardous substances and materials shall be taken to mean and shall be limited to only substances as currently defined by applicable statutory and regulatory requirements.”

1.36 GC9.4 CONSTRUCTION SAFETY

.1 Add new paragraph 9.4.2: “The Contractor shall assume the role of the “Constructor” as defined by applicable legislation.”

1.37 GC 9.5 MOULD

.1 Add “and the Consultant” after “Owner” in subparagraph 9.5.2.4.



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.2 Add “and the Consultant” after “Contractor” in subparagraph 9.5.3.4.

1.38 GC 10.2 LAWS, NOTICES, PERMITS AND FEES

.1 Delete from the first line of paragraph 10.2.2 the words, “building permit”.

.2 Paragraph 10.2.3:

.1 Insert the word "fees," after the word "permits," in the first sentence.

.2 Insert the word "fees," after the words " these permits," in the second sentence.

.3 Delete from the first line of paragraph 10.2.5 the word, “The” and substitute the words: “Subject to paragraph 3.14.1, the”.

1.39 GC 10.4WORKERS’ COMPENSATION

.1 Paragraph 10.4.1, change first line to read:

“Prior to commencing the Work, and with each application for payment, and again with the Contractor’s application . . . ”

1.40 GC 11.1 INSURANCE

.1 Delete paragraph 11.1.1.3, “Aircraft and watercraft liability insurance”.


11.1.8 “Insurance shall not be terminated until the Owner has been notified in writing of this intention by the insured and agrees to such termination.”

1.41 GC 11.2 CONTRACT SECURITY

.1 Add new paragraphs 11.2.3 through 11.2.7:

11.2.3 “The Contractor, after receiving written notification from the Owner within forty-eight (48) hours of such notification, and prior to the signing of the Contract, shall provide a performance bond and a labour and materials payment, bond, each in the amount of 100% of the Contract Price issued by a duly incorporated and nationally recognized surety company approved by the Owner, guaranteeing the faithful performance of the Contract in accordance with the Contract Documents including the requirements for warranties provided for the GC 12.3 WARRANTY, and the payment of all obligations incurred in the event of the Contractor’s default, including, but not limited to the following: .1 The payment of all legal, accounting, architectural, engineering and other

consultant’s expenses incurred by the Owner in determining the extent of Work executed and any additional work required as a result of the interruption of the Work, and its completion.

.2 The payment of additional expenses to the Owner in the form of security services, light, heat, power, and other related costs, payable over the period between the default of the Contract and commencement of the Work under the terms of this Article.



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11.2.4 Without limiting the foregoing in any way, the bonds shall indemnify and hold harmless the

Owner for and against any and all costs and expenses (including legal and Consultant services and court costs) arising out of or as a consequence of any default of the Contractor under this Contract.

11.2.5 The form of such bonds shall be in accordance with the latest edition of the CCDC approved

bond forms, modified as may be necessary to incorporate the requirements stated herein. 11.2.6 The Contractor shall be responsible for notifying the surety company of any changes made

to the Contract during the course of construction. 11.2.7 Should the Owner require additional bonds by the Contractor or any of his subcontractors,

after the receipt of bids for the Work, the Contract Price shall be increased by all costs attributable to providing such bonds. The Contractor shall promptly provide the Owner, through the Consultant with any such bonds that may be required.”

1.42 GC 12.1 INDEMNIFICATION

.1 Add new clause 12.1.1.3. 12.1.1.3. “The Contractor shall indemnify and hold harmless the Consultant, its agents and

employees from and against claims, demands, losses, costs, damages, actions, suits, or proceedings by third parties that arise out of, or are attributable to, the Contractor’s performance of the Contract, provided such claims are attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property, and caused by negligent acts or omissions of the Contractor or anyone for whose acts the Contractor may be liable, and made in writing within a period of 6 years from the date of Substantial Performance of the Work as set out in the certificate of Substantial Performance of the Work, or within such shorter such period as may be prescribed by any limitation statute or the province or territory of the Place of Work.”


12.1.7 “If a construction lien is registered or a construction action is commenced against the Owner for any reason whatsoever, the Contractor shall satisfy all judgments and pay all costs resulting from such liens and actions and shall fully indemnify the Owner against any and all expenses resulting from such liens and actions, including legal costs on a solicitor and his own client basis.”

1.43 GC 12.3 WARRANTY

.1 Add “Where Substantial Performance of the Work is not certified, warranty periods shall be from date that completion is certified.” to subparagraph 12.3.1.

.2 Delete from the first line of paragraph 12.3.2 the word, “The” and substitute the words:

“Subject to paragraph 3.14.1, the”.

.3 Add the following paragraph between Paragraphs 12.3.2 and 12.3.3:

“The Contractor shall be responsible for obtaining Product Warranties from respective manufacturers where such warranties are required and/or offered by the manufacturer.



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.4 Add a new paragraph 12.3.7:

12.3.7 “Carrying out of replacement work and making good of defects as described in the Contract Documents shall be executed at times convenient to the Owner. Such Work may be required to be performed outside normal working hours at no additional cost to the Contract.”

PART 2 - PRODUCTS

2.1 NOT USED PART 3 – EXECUTION

3.1 NOT USED

END OF SECTION


GENERAL REQUIREMENTS Section 01 10 00

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PART 1- GENERAL

1.1 SUMMARY OF WORK

.1 Work Covered by the Contract Documents includes the full scope of work as prescribed in detail within. Without limiting the specifics of these requirements, the work generally is to include but not to be limited to the following:

.1 Remove existing electrical components from existing coal bin and make safe.

.2 Replace existing sanitary line in coal bin with new line and cleanout in accessible basement area.

.3 Remove/demolish existing concrete cap on coal bin.

.4 Demolish existing foundation walls to a depth below grade as detailed.

.5 Fill in existing door openings or recesses as detailed.

.6 Drill holes into the bottom of the coal bin floor slab as detailed.

.7 Supply and install damp proof layer and protection board as detailed.

.8 Back fill existing coal bin, compact fill every 12” to 98% SPD, place Granular “A” and 2” of asphalt topping.

.2 The site of the work is located at Schumacher, Ontario.

.3 Contract Method:

.1 Construct Work under a single lump sum, Stipulated Price Contract, based on the CCDC 2-2008 document, as amended by Supplementary General Conditions contained herein.

.2 Contractor shall sign CCDC 2, Stipulated Price Contract, 2008 within three (3) days of receiving documents.

.3 Substantial Completion is to be obtained on or before time indicated on Bid Supplementary Form, Statement ‘A’ Duration.

.4 Contractor use of premises: Contractor shall be responsible for complete use of the Construction Site.

.5 Work place Policies: The Contractor shall comply with all Work place policies (policies are available from the Work place) including, but not limited to the following:

.1 Workplace Sexual Harassment Policy.

.2 Alcohol, Tobacco and Other Drugs - Consumption of tobacco, alcohol and other drugs on Board property is strictly prohibited.

.6 Criminal Background Checks: Comply with all Work Place policies on Criminal Background Checks of Offence Declarations on Service Providers.

.4 Fees, Permits Certificates:

.1 Unless otherwise indicated pay all fees and obtain all required approvals and permits. Provide authorities with plans and information for acceptance certificates. Furnish inspection certificates as evidence that work conforms with requirements of authority having jurisdiction.

.2 Pay all advertisement for substantial completion.

.3 Maintain and pay for insurance and bonding requirements in accordance with CCDC 2.

.5 Contractor Use of premises

.1 Limit use of premises for Work, for storage, and for access, to allow:

.1 Partial owner occupancy.

.2 Co-ordinate use of premises under direction of Consultant.

.3 Obtain and pay for use of additional storage or work areas needed for operations under this Contract.

.4 Remove or alter existing work to prevent injury or damage to portions of existing work which remain.

.5 Repair or replace portions of existing work which have been altered during construction



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operations to match existing or adjoining work, as directed by Consultant.

.6 At completion of operations condition of existing work: equal to or better than that which existed before new work started.

.6 Partial Owner Occupancy:

.1 Schedule and substantially complete designated portions of Work for Owner's occupancy prior to Substantial Performance of entire Work.

.2 Owner will occupy designated areas for purpose of storage of furnishings and equipment.

.3 Execute Certificate of Substantial Performance for each designated portion of Work prior to Owner occupancy. Contractor shall allow:

.1 Access for Owner personnel.

.2 Use of parking facilities.

.3 Operation of HVAC and electrical systems.

.4 On occupancy, Owner will provide for occupied areas:

.1 Operation of HVAC and electrical systems.

.2 Maintenance.

.7 Alterations Additions or Repairs to Existing Building:

.1 Execute work with least possible interference or disturbance to building operations occupants, public and normal use of premises. Arrange with Consultant to facilitate execution of work.

.2 Use of elevators existing in building for moving workers, equipment and material will not be permitted.

.8 Existing Services:

.1 Notify Owner and utility companies of intended interruption of services and obtain required permission.

.2 Where Work involves disconnecting into or connecting to existing services, give Owner and Consultant 48 hours’ notice for necessary interruption of mechanical or electrical service throughout course of work. Minimize duration of interruptions. Carry out work at times as directed by governing authorities with minimum disturbance to Owner operations.

.3 Provide alternative routes for pedestrian and vehicular traffic.

.4 Establish location and extent of service lines in area of work before starting Work. Notify Consultant of findings.

.5 Submit schedule to and obtain approval from Consultant for any shut-down or closure of active service or facility including power and communications services. Adhere to approved schedule and provide notice to affected parties.

.6 Provide temporary services when directed by Consultant to maintain critical building and tenant systems.

.7 Where unknown services are encountered, immediately advise Consultant and confirm findings in writing.

.8 Protect, relocate or maintain existing active services. When inactive services are encountered, cap off in manner approved by authorities having jurisdiction.

.9 Record locations of maintained, re-routed and abandoned service lines.

.10 Construct barriers in accordance with item within this section entitled ‘Temporary Barriers and Enclosures’.

.9 Documents Required:

.1 Maintain at job site, one copy each document as follows:

.1 Contract Drawings.

.2 Specifications.

.3 Addenda.

.4 Reviewed Shop Drawings.



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.5 List of Outstanding Shop Drawings.

.6 Change Orders.

.7 Other Modifications to Contract.

.8 Field Test Reports.

.9 Copy of Approved Work Schedule.

.10 Health and Safety Plan and Other Safety Related Documents.

.11 As Constructed drawings.

.12 Other documents as specified.

1.2 CASH ALLOWANCES: NOT USED

1.3 PAYMENT PROCEDURES

.1 Schedule of Projected Monthly Progress Draws:

.1 A minimum of ten (10) business days prior to submission of the first application for payment, provide schedule of projected monthly progress draw values, supported by evidence as Consultant may reasonably direct.

.2 Schedule of Values:

.1 Refer to CCDC 2, GC 5.2.

.2 A minimum of ten (10) business days prior to submission of the first application for payment provide schedule of values supported by evidence as Consultant may reasonably direct and when accepted by Consultant, be used as basis for applications for payment.

.3 Include statement based on schedule of values with each application for payment.

.1 Include in schedule of values a separate line item each for monthly update of As-constructed Drawings, Submission of Operation and Maintenance Manuals and Warranty Manuals.

.4 Where permitted by GC 5.2.7, support claims for products delivered to Place of Work but not yet incorporated into Work by such evidence as Consultant may reasonably require to establish value and delivery of products.

.3 Progress Payment:


.2 Include with each application for payment a Workers’ Safety and Insurance Board clearance certificate and a statutory declaration in the form of a CCDC Document 9a, and such additional supporting documents as the Consultant may reasonably require.

.3 Consultant will issue to Owner, no later than ten (10) business days after receipt of an application for payment, certificate for payment in amount applied for or in such other amount as Consultant determines to be due. If Consultant amends application, Consultant will give notification in writing giving reasons for amendment.

.4 Substantial Performance of Work:


.2 Refer to item within this section entitled ‘Closeout Procedures’.

.3 Prepare and submit to Consultant comprehensive list of items to be completed or corrected and repair as required to conform to Contract Documents. Upon completion of the Contractor’s list of deficiencies and when Work is substantially performed if permitted by lien legislation applicable to Place of Work apply for a review by Consultant to establish Substantial Performance. Failure to include items on list does not alter responsibility to complete Contract.

.4 No later than ten (10) business days after receipt of list and application, Consultant will review Work to verify validity of application, and no later than five (5) business days after completing review, will notify Contractor if Work or designated portion of Work is substantially performed.



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.5 Consultant shall state date of Substantial Performance of Work or designated portion of Work in certificate. (Form 6 Certificate of Substantial Performance from the Ontario Construction Lien Act).

.1 A blank copy of Form 6 Certificate of Substantial Performance from the Ontario Construction Lien Act has been included following this section for reference only.

.6 Immediately following issuance of certificate of Substantial Performance of Work, in consultation with Consultant, establish reasonable date for finishing Work as permitted by lien legislation applicable to Place of Work.

.5 Payment of Holdback Upon Substantial Performance of Work:


.2 After issuance of certificate of Substantial Performance of Work:

.1 Submit application for payment of holdback amount.

.2 Submit sworn statement that accounts for labour, subcontracts, products, construction machinery and equipment, and other indebtedness which may have been incurred in Substantial Performance of Work and for which Owner might in be held responsible have been paid in full, except for amounts properly retained as holdback or as identified amount in dispute.

.3 Include with application a Workers’ Safety and Insurance Board clearance certificate

.3 After receipt of application for payment and sworn statement complete with Workers’ Safety and Insurance Board clearance certificate. Consultant will issue to Owner, no later than ten (10) business days after receipt of an application for payment, certificate for payment of holdback amount.

.4 Amount authorized by certificate for payment of holdback amount is due and payable the later of:

.1 Day following expiration of holdback period stipulated in lien legislation applicable to Place of Work, or

.2 Ten (10) business days following receipt of certificate for payment from the Consultant.

.6 Final Payment:


.2 Submit application for final payment when Work is completed. Include the following documents in the submission:

.1 Where lien legislation is applicable to the place of Work, include in the application a declaration of last supply (Form 5 Declaration of Last Supply from the Ontario Construction Lien Act). .1 A blank copy of Form 5 Declaration of Last Supply from the Ontario Construction Lien

Act has been included following this section for reference only.


.3 Include with application a Workers’ Safety and Insurance Board clearance certificate.

.3 Consultant will, no later than ten (10) business days after receipt of application for final payment, review Work to verify validity of application and give notification that application is valid or give reasons why it is not valid. Complete all outstanding Work as reasonably noted by the Consultant and upon completion notify the Consultant to review the Work following same procedures as noted above.

.4 Should the Contractors request be found valid in accordance with item within this section entitled Closeout Procedures, the Consultant will issue a final certificate for payment to the Owner no later than ten (10) business days following receipt of application for final payment from the Contractor. Where lien legislation is applicable to the place of Work, the Certificate for Payment will include a Declaration of Last Supply as submitted by the Contractor.



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.5 The Owner shall, no later than ten (10) business days after the issuance of the final certificate for payment, pay the Contractor.

.6 Following the issuance of the Consultant’s final certificate for payment, the Contractor shall:

.1 Submit application for payment of finishing holdback amount.


.3 Include with application a Workers’ Safety and Insurance Board clearance certificate

.7 After receipt of application for payment and sworn statement complete with Workers’ Safety and Insurance Board clearance certificate, Consultant will issue to Owner, no later than ten (10) business days after receipt of an application for payment, certificate for payment of finishing holdback amount.

.8 Amount authorized by certificate for payment for finishing holdback amount is due and payable the later of:

.1 Day following expiration of holdback period stipulated in lien legislation applicable to Place of Work, or

.2 Ten (10) business days following receipt of certificate for payment from the Consultant.

1.4 PROJECT MEETINGS

.1 Administrative:

.1 The Consultant shall schedule and administer project meetings throughout the progress of Work as needed.

.2 The Owner shall provide physical space and the Consultant shall make arrangements for meetings.

.3 The Consultant shall preside at meetings.

.4 The Consultant shall record the minutes.

.5 The purpose of the meeting minutes are to document significant proceedings and decisions and identify actions by parties.

.6 The Consultant shall reproduce and issue a copy of minutes within five (5) days after each meeting to the Owner, Contractor and all parties in attendance except Subcontractors for their review. Within two (2) days of receipt of the meeting minutes, the Consultant shall be notified of any noted errors and/or omissions. Consultant will revise the meeting minutes if deemed appropriate and return the revised meeting minutes to the Owner, Contractor and all parties in attendance except Subcontractors.

.7 The Contactor shall be responsible for distribution of meeting minutes to their Subcontractors.

.8 Representative of Contractor, Subcontractor and suppliers attending meetings will be qualified and authorized to act on behalf of party each represents.

.9 Preconstruction Meeting:

.1 Within seven (7) days after award of Contract, request a meeting of parties in contract to discuss and resolve administrative procedures and responsibilities.

.2 Owner, Consultant, Contractor, major Subcontractors, and supervisors will be in attendance.

.3 Establish time and location of meeting and notify parties concerned minimum five (5) days before meeting.

.4 Incorporate mutually agreed variations to Contract Documents into Agreement, prior to signing.

.5 Agenda to include: .1 Appointment of official representative of participants in the Work. .2 Status of Building permits.



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.3 Contractor Use of Premises, Workplace policies and Criminal background checks.

.4 Schedule of Work: in accordance with item within this section entitled ‘Construction Progress Schedules – Bar (GANTT) Chart’.

.5 Schedule of submission of shop drawings, samples, colour chips. Submit submittals.

.6 Requirements for temporary facilities, site sign, offices, storage sheds, utilities, fences in accordance with item within this section entitled Construction Facilities.

.7 Delivery schedule of specified equipment in accordance with item within this section entitled ‘Construction Progress Schedules – Bar (GANTT) Chart’.

.8 Site security in accordance with item within this section entitled Temporary Barriers and Enclosures.

.9 Proposed changes, change orders, procedures, approvals required, mark-up percentages permitted, time extensions, overtime, administrative requirements.

.10 Record drawings in accordance with item within this section entitled Submittal Procedures.

.11 Maintenance manuals in accordance with item within this section entitled Closeout Submittals.

.12 Take-over procedures, acceptance, warranties in accordance with item within this section entitled Closeout Submittals.

.13 Monthly progress claims, administrative procedures, photographs, hold backs.

.14 Appointment of inspection and testing agencies or firms in accordance with item within this section entitled ‘Quality Control’.

.15 Insurances, transcript of policies.

.16 Site concerns/inquiries to date.

.17 Environmental protection, measures specific to the project and Place of Work in accordance with item within this section entitled Environment Procedures.

.18 Other Business.

1.5 CONSTRUCTION PROGRESS SCHEDULE – BAR (GANTT) CHART

.1 Definitions:

.1 Activity: element of Work performed during course of Project. Activity normally has expected duration, and expected cost and expected resource requirements. Activities can be subdivided into tasks.

.2 Bar Chart (GANTT Chart):graphic display of schedule-related information. In typical bar chart, activities or other Project elements are listed down left side of chart, dates are shown across top, and activity durations are shown as date-placed horizontal bars. Generally Bar Chart should be derived from commercially available computerized project management system.

.3 Baseline: original approved plan (for project, work package, or activity), plus or minus approved scope changes.

.4 Construction Work Week: Monday to Friday, inclusive, will provide five day work week and define schedule calendar working days as part of Bar (GANTT) Chart submission.

.5 Duration: number of work periods (not including holidays or other nonworking periods) required to complete activity or other project element. Usually expressed as workdays or workweeks.

.6 Master Plan: summary-level schedule that identifies major activities and key milestones.

.7 Milestone: significant event in project, usually completion of major deliverable.

.8 Project Schedule: planned dates for performing activities and the planned dates for meeting milestones. Dynamic, detailed record of tasks or activities that must be accomplished to satisfy Project objectives. Monitoring and control process involves using Project Schedule in executing and controlling activities and is used as basis for decision making throughout project life cycle.

.9 Project Planning, Monitoring and Control System: overall system operated by Consultant to enable monitoring of project work in relation to established milestones.



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.2 Action and Informal Submittals:

.1 Provide submittals in accordance with item within this section entitled Submittal Procedures.

.2 Submit to Consultant within five (5) business days of Award of Contract Bar (GANTT) Chart as Master Plan for planning, monitoring and reporting of project progress.

.3 Submit Project Schedule c/w an electronic copy in a format acceptable to Consultant within five (5) business days of receipt of acceptance of Master Plan.

1.6 SUBMITTAL PROCEDURES

.1 Administrative:

.1 Submit to Consultant submittals listed for review. Submit promptly and in orderly sequence to not cause delay in Work. Failure to submit in ample time is not considered sufficient reason for extension of Contract Time and no claim for extension by reason of such default will be allowed.

.2 Do not proceed with Work affected by submittal until review is complete.

.3 Present shop drawings, product data, samples and mock-ups in units as indicated on Contract Drawings.

.4 Review submittals prior to submission to Consultant. This review represents that necessary requirements have been determined and verified, or will be, and that each submittal has been checked and co-ordinated with requirements of Work and Contract Documents. Submittals not stamped, signed, dated and identified as to specific project will be returned without being examined and considered rejected.

.5 Notify Consultant, in writing at time of submission, identifying deviations from requirements of Contract Documents stating reasons for deviations.

.6 Verify field measurements and affected adjacent Work are co-ordinated.

.7 Contractor's responsibility for errors and omissions in submission is not relieved by Consultant's review of submittals.

.8 Contractor's responsibility for deviations in submission from requirements of Contract Documents is not relieved by Consultant review.

.9 Keep one (1) reviewed copy of each submission on site.

.2 Documentation Required:

.1 Refer to CCDC 2, GC 3.5. - Construction Schedule.

.2 Prior to construction start, submit the following:

.1 An executed construction contract.

.2 Performance Bond(s) and Labour and Material Bond(s).

.3 Proof of liability insurance, with provisions preventing unilateral cancellation, and with the names of the Owner(s) and Consultant(s) listed as additional insured.

.4 Proof that a building permit or applicable clearances from authorities having jurisdiction, has been issued.

.5 Proof of environmental clearances, permits as required by authorities having jurisdiction.

.6 Proof of compliance with site specific requirements as prescribed in the site plan control agreement with the township, municipality, or city.

.7 Copy of ‘Notice of Project’ to Ontario Ministry of Labour.

.8 Certificate of good standing from the Worker's Compensation Board.

.9 Copy of company health and safety policies complete with names of employees and subcontractor employees.

.10 Construction schedule.

.11 Copy of criminal background check of all employees working on site.

.3 Shop Drawing and Product Data:

.1 Refer to CCDC 2 GC 3.10.



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.2 Make changes in shop drawings as Consultant may require, consistent with Contract Documents. When resubmitting, notify Consultant in writing of revisions other than those requested.

.3 Accompany submissions with transmittal letter, in duplicate, containing:

.1 Date.

.2 Project title and number.

.3 Contractor's name and address.

.4 Identification and quantity of each shop drawing, product data and sample.

.5 Other pertinent data.

.4 Submissions include:

.1 Date and revision dates.

.2 Project title and number.

.3 Name and address of: .1 Subcontractor. .2 Supplier. .3 Manufacturer.

.4 Contractor's stamp, signed by Contractor's authorized representative certifying approval of submissions, verification of field measurements and compliance with Contract Documents. Shop drawings submitted without the Contractor’s executed stamp of review, will not be considered and will be returned to the Contractor for review and re-submission.

.5 Details of appropriate portions of Work as applicable: .1 Fabrication. .2 Layout, showing dimensions, including identified field dimensions, and clearances. .3 Setting or erection details. .4 Capacities. .5 Performance characteristics. .6 Standards. .7 Operating weight. .8 Wiring diagrams. .9 Single line and schematic diagrams. .10 Relationship to adjacent work.

.5 Should the Consultant deem that the Contractor has not complied with the requirements of this section, the Contractor shall be held fully responsible for all delays in the Work to the same extent as if no shop drawings or details had been submitted for that section of the Work.

.6 After Consultant's review, distribute copies.

.7 Submit one (1) electronic copy of shop drawings for each requirement requested in specification Sections and as Consultant may reasonably request.

.8 Submit one (1) electronic copy of product data sheets or brochures for requirements requested in specification Sections and as requested by Consultant where shop drawings will not be prepared due to standardized manufacture of product.

.9 Submit one (1) electronic copy of certificates for requirements requested in specification Sections and as requested by Consultant.

.1 Statements printed on manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements.

.2 Certificates must be dated after award of project contract complete with project name.

.10 Submit one (1) electronic copy of manufacturer’s instructions for requirements requested in specification Sections and as requested by Consultant.

.1 Pre-printed material describing installation of product, system or material, including special notices and Material Safety Data Sheets concerning impedances, hazards and safety precautions.

.11 Submit one (1) electronic copy of Operation and Maintenance Data for requirements requested in specification Sections and as requested by Consultant.



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.12 Delete information not applicable to project.

.13 Supplement standard information to provide details applicable to project.

.14 If upon review by the Consultant, no errors or omissions are discovered or if only minor corrections are made, one (1) electronic copy stamped by the Consultant complete with appropriate comments where applicable will be returned electronically in .PDF format and fabrication and installation of Work may proceed. If shop drawings are rejected, one (1) electronic copy stamped by the Consultant complete with appropriate comments where applicable will be returned electronically in .PDF format and resubmission procedure indicated above, shall be repeated prior to fabrication and installation of Work.

.4 Mock-ups:

.1 Erect mock-ups in accordance with item within this section entitled ‘Quality Control’.

.5 Certificates and Transcripts:

.1 Prior to commencing work on site, and with each application for progress payment, submit Workplace Safety Insurance Board Certificate (WSIB) of good standing.

.2 Prior to commencing work on site submit:

.1 Certificate of General Liability Insurance.

.2 Certificate of “All Risk” Property and Boiler Insurance.

.6 Building Permit:

.1 Refer to GC 10.2

.2 Unless otherwise indicated, the Contractor to obtain and pay for all permits and fees required.

.3 Prior to commencing work on site:

.1 Obtain required permits from juridical authorities

.2 Submit copy of building permit to Consultant.

.4 No person shall construct or demolish a building, or any part of a building, unless a permit has been issued by the juridical authorities.

1.7 HEALTH AND SAFETY

.1 Action and Informational Submittals:

.1 Make submittals in accordance with item within this section entitled Submittal Procedures.

.2 Submit site-specific Health and Safety Plan: Within five (5) business days after date of Notice to Proceed and prior to commencement of Work. Health and Safety Plan must include:

.1 Results of site specific safety hazard assessment.

.2 Results of safety and health risk or hazard analysis for site tasks and operation found in work plan.

.3 Submit two (2) copies of Contractor's authorized representative's work site health and safety inspection reports to Consultant and or authority having jurisdiction, as per their request.

.4 Submit copies of reports or directions issued by Federal, Provincial and Territorial health and safety inspectors.

.5 Submit copies of incident and accident reports.

.6 Submit WHMIS MSDS - Material Safety Data Sheets.

.7 Consultant's review of Contractor's final Health and Safety plan should not be construed as approval and does not reduce the Contractor's overall responsibility for construction Health and Safety.

.2 Filing of Notice:

.1 File Notice of Project with Provincial authorities prior to beginning of Work.



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.3 Safety Assessment:

.1 Perform site specific safety hazard assessment related to project.

.4 Meetings:

.1 Schedule and administer Health and Safety meeting with Owner, Consultant and authority having jurisdiction prior to commencement of Work.

.5 Regulatory Requirements:

.1 Do Work in accordance with item within this section entitled ‘Regulatory Requirements’.

.6 Project / Site Conditions:

.1 Work at site will involve contact with:

.1 Owner.

.7 Responsibility:

.1 Be responsible for health and safety of persons on site, safety of property on site and for protection of persons adjacent to site and environment to extent that they may be affected by conduct of Work.

.2 Comply with and enforce compliance by employees with safety requirements of Contract Documents, applicable federal, provincial, territorial and local statutes, regulations, and ordinances, and with site-specific Health and Safety Plan.

.8 Compliance Requirements:

.1 Comply with Ontario Occupational Health and Safety Act, R.S.O. 1990, c. 0.1 and Ontario Regulations for Construction Projects, O. Reg. 213/91.

.9 Unforeseen Hazards:

.1 When unforeseen or peculiar safety-related factor, hazard, or condition occur during performance of Work, follow procedures in place for Employee's Right to Refuse Work in accordance with Acts and Regulations of Province having jurisdiction and advise Consultant verbally and in writing.

.10 Posting of Documents:

.1 Ensure applicable items, articles, notices and orders are posted in conspicuous location on site in accordance with Acts and Regulations of Province having jurisdiction, and in consultation with Consultant.

.2 Refer to Appendix for additional District School Board Ontario North East documentation.

.11 Correction of Non-Compliance:

.1 Immediately address health and safety non-compliance issues identified by authority having jurisdiction or by Consultant.

.2 Provide Consultant with written report of action taken to correct non-compliance of health and safety issues identified.

.3 Consultant may stop Work if non-compliance of health and safety regulations is not corrected.

.12 Power Actuated Devices:

.1 Use powder actuated devices only after receipt of written permission from Consultant.

.13 Work Stoppage:

.1 Give precedence to safety and health of public and site personnel and protection of environment over cost and schedule considerations for Work.



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1.8 REGULATORY REQUIREMENTS

.1 References and Codes:

.1 Perform Work in accordance with Perform Work in accordance with Ontario Building Code (OBC) including amendments up to tender closing date and other codes of local application provided that in case of conflict or discrepancy, more stringent requirements apply.

.2 Meet or exceed requirements of:

.1 Contract documents.

.2 Specified standards, codes and referenced documents.

.2 Hazardous Material Discovery:

.1 Asbestos: demolition of spray or trowel-applied asbestos is hazardous to health. Stop work immediately when material resembling spray or trowel-applied asbestos is encountered during demolition work. Notify Consultant.

.2 PCB: Polychlorinated Biphenyl: stop work immediately when material resembling Polychlorinated Biphenyl is encountered during demolition work. Notify Consultant.

.3 Mould: stop work immediately when material resembling mould is encountered during demolition work. Notify Consultant.

.3 Building Smoking Environment:

.1 Comply with smoking restrictions by District School Board Ontario North East.

1.9 QUALITY CONTROL

.1 Inspection:

.1 Refer to CCDC 2, GC 2.3 Review and Inspection of the Work.

.2 Superintendant:

.1 Refer to CCDC 2, GC 3.6 – Supervision.

.2 Employ only the Superintendent named in the Supplementary Bid Form, unless otherwise approved by the Consultant, and any other necessary assistants required to perform the Work.

.3 The Superintendent shall be satisfactory to the Owner and Consultant and shall not be changed except for good reasons and only then after consultation with and agreement by the Owner and Consultant.

.4 The Superintendent shall represent the Contractor at Work site and directions given to him by the Consultant shall be held to have been given to the Contractor.

.5 The Contractor shall remove the Superintendent of the Work if in the opinion the Superintendent is unable to carry out their proper functions and duties, due to whatever reason, to the complete satisfaction of the Consultant and the Owner.

.6 Should the Contractor wish to replace the Superintendent, the Contractor shall submit a request for the change in writing. Include in the written request the reason for the change and the experience and qualifications of the replacement superintendent. The acceptance of the replacement superintendent will be at the sole discretion of Owner and Consultant and issued to the Contractor in writing. Should the replacement superintendent be deemed unacceptable to the Owner or Consultant, submit experience and qualifications of other superintendents for review and approval by the Owner and Consultant until a suitable replacement is accepted.

.7 The Superintendent of the work shall remain at the place of Work until all deficiencies of all trades have been rectified and the Certificate of Total Performance is issued by the Consultant.

.8 The duties of the Superintendent shall include, but not be limited to the following:

.1 Co-ordination of the Work of all trades including own forces.

.2 Expediting labour and Products of all trades including own forces.



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.3 Total project control and co-ordination.

.4 Project scheduling.

.5 Quality control and supervision as required to ensure that the project is constructed in accordance with the Contract Documents.

.3 Access to Work:

.1 Allow inspection/testing agencies access to Work, off site manufacturing and fabrication plants.

.2 Co-operate to provide reasonable facilities for such access.

.4 Procedures:

.1 Notify appropriate agency and Consultant in advance of requirement for tests, in order that attendance arrangements may be made.

.2 Submit samples and/or materials required for testing, as specifically requested in specifications. Submit with reasonable promptness and in orderly sequence to not cause delays in Work.

.3 Provide labour and facilities to obtain and handle samples and materials on site. Provide sufficient space to store and cure test samples.

.5 Rejected Work:

.1 Refer to CCDC, GC 2.4.

.2 Remove defective Work, whether result of poor workmanship, use of defective products or damage and whether incorporated in Work or not, which has been rejected by Consultant as failing to conform to Contract Documents. Replace or re-execute in accordance with Contract Documents.

.3 Make good other Contractor's work damaged by such removals or replacements promptly at no cost to the Owner.

.4 If in opinion of Consultant it is not expedient to correct defective Work or Work not performed in accordance with Contract Documents, Owner will deduct from Contract Price difference in value between Work performed and that called for by Contract Documents, amount of which will be determined by Consultant.

.6 Equipment and Systems:

.1 Submit adjustment and balancing reports for mechanical, electrical and building equipment systems.

.7 Tolerances:

.1 Unless more stringent tolerances are required by a Section of the Specifications or a referenced standard, meet the following tolerances for installed Work:

.1 “plumb” shall mean plumb within 3 mm (1/8”) in 3 m (10 ft).

.2 “level” shall mean level within 3 mm (1/8”) in 3 m (10 ft).

.3 “square” shall mean not in excess of 10 seconds less or more than 90.

.4 “straight” shall mean within 3 mm (1/8”) in 3 m (10 ft) under a 3 m (10 ft) straight edge.

.8 Building Components:

.1 Requirements specified herein apply to all elements of the building components.

.2 Continuity of fire separations, air barriers, vapour barriers, air/vapour barriers and insulation components are critical and must be maintained at all locations. Where different systems meet, ensure proper interface and continuity between adjacent components by implementing suitable construction sequences and by using compatible materials only.

.3 Provide control joints in interior and exterior building components of design and spacing which will permit expansion and contraction of components without causing distortion, failure of joint seals, undue stress, cracking, bowing or other defects detrimental to appearance and performance. Review design and location of control joints with Consultant prior to start of Work



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and follow directions given by Consultant.

.4 Anchor exterior components to structure in manner suitable to accommodate structural deflection and creep. Design anchorage to withstand expected wind loads, positive and negative, in accordance with applicable regulations.

.5 Ensure that air spaces within building components are firestopped in accordance with applicable regulations.

.6 Ensure that air spaces on the outside of vertical air barrier/vapour barriers (walls) are constructed with adequate drainage provisions to the exterior.

.9 Drainage:

.1 Lay out and construct Work to ensure that positive drainage is provided to roof drains, floor drains, site drains and catch basins, as set in their final position, preventing undrained areas and ponding.

.2 Ensure that allowable construction tolerances and structural deflection do not cause ponding of water.

.3 Report to Consultant in writing prior to executing Work affected, in case adequate drainage cannot be provided.

1.10 TEMPORARY UTILITIES

.1 Installation and Removal:

.1 Provide temporary utilities controls in order to execute work expeditiously.

.2 Remove from site all such work after use.

.2 Dewatering:

.1 Provide temporary drainage and pumping facilities to keep excavations and site free from standing water.

.3 Water Supply:

.1 The Owner will provide continuous supply of potable water for construction use.

.4 Temporary Power and Heat:

.1 The Owner will provide and pay for temporary power during construction for temporary lighting and operating of power tools, to a maximum supply of 230 volts 30 amps.

.2 Electrical power and lighting systems installed under this Contract may be used for construction requirements only with prior approval of Consultant provided that guarantees are not affected. Make good damage to electrical system caused by use under this Contract. Replace lamps which have been used for more than 3 months.

.5 Temporary Communication Facilities:

.1 Provide and pay for temporary cell phones, computer with email and high speed internet access, computer, hook up, lines, and equipment necessary for own use and use of Consultant.

.6 Fire Protection:

.1 Provide and maintain temporary fire protection equipment during performance of Work required by insurance companies having jurisdiction and governing codes, regulations and bylaws.

.2 "Hot work" shall not be performed unless:

.1 The area can be made safe for the work;

.2 The work has been approved by the Owner; and

.3 The Hot Work is performed within the authorized time frame and only as long as conditions remain safe.



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.3 "Hot work" shall not be performed if:

.1 Processes involving flammable liquids, gases and dusts cannot be shut down and made safe;

.2 Lint conditions are severe beyond correction;

.3 Partitions, walls, ceilings, or roofs have combustible coverings (e.g., expanded plastic insulation);

.4 Partitions are made of combustible sandwich-type construction.

.4 Burning rubbish and construction waste materials is not permitted on site.

.7 Construction Aid:

.1 Provide temporary stairs, ladders, ramps required for movement and placing of materials, equipment and personnel.

.2 Provide mechanical hoisting equipment and fully qualified operators as required during construction.

.3 Erect required scaffolding independent of walls, arrange to avoid interference with work of other Sections as much as possible. Design and construct scaffolding in accordance with CSA S269.2-1975.

.4 Provide and maintain regular shoring and bracing in accordance with Construction Safety Act and other applicable regulations. Design and construct falsework in accordance with CSA S269.1-1975.

.5 Use of explosive power tools must be approved in writing by Consultant. The use of explosive power tools will not be permitted under any circumstances unless equipped with a devise which positively prevents free flight of the stud.

1.11 CONSTRUCTION FACILITIES

.1 Scaffolding:

.1 Scaffolding in accordance with CAN/CSA-S269.2.

.2 Provide and maintain scaffolding, ramps, ladders, swing staging, platforms, temporary stairs as required to perform Work.

.2 Hoisting:

.1 Provide, operate and maintain hoists cranes required for moving of workers, materials and equipment. Make financial arrangements with Subcontractors for their use of hoists.

.3 Site Storage / Loading:


.2 Confine work and operations of employees by Contract Documents. Do not unreasonably encumber premises with products.

.3 Do not load or permit to load any part of Work with weight or force that will endanger Work.

.4 Construction Parking:

.1 Parking will be permitted on site at no cost where designated by Owner provided it does not disrupt performance of Work.

.2 Provide and maintain adequate access to project site and traffic areas.

.5 Security:

.1 Comply with Owner’s security system to Owner approval.



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.6 Offices:

.1 Provide office heated to 22 degrees C, lighted 750 lx and ventilated, of sufficient size to accommodate site meetings and furnished with drawing layout table and filing cabinets for construction documents as follows:


.2 Specifications.

.3 Addenda.

.4 Reviewed Shop Drawings.

.5 Reviewed Shop Drawings of Owner Furnished Items.

.6 List of Outstanding Shop Drawings.

.7 Site Instructions.

.8 Change Notices.

.9 Change Orders.

.10 Other Modifications to Contract.

.11 Field Test Reports.

.12 Copy of Most Recent and Approved Work Schedule.

.13 Health and Safety Plan and Other Safety Related Documents.

.14 ‘Notice of Project’ from Ontario Ministry of Labour.

.15 Building permit.

.16 Meeting Minutes.

.17 Other documents as specified.

.2 Provide marked and fully stocked first-aid case in a readily available location.

.3 Subcontractors to provide their own offices as necessary. Direct location of these offices.

.7 Equipment, Tool and Materials Storage:

.1 Provide and maintain, in clean and orderly condition, lockable weatherproof sheds for storage of tools, equipment and materials.

.2 Locate materials not required to be stored in weatherproof sheds on site in manner to cause least interference with work activities.

.8 Sanitary Facilities:

.1 Provide sanitary facilities for work force in accordance with governing regulations and ordinances.

.2 Post notices and take precautions as required by local health authorities. Keep area and premises in sanitary condition.

.9 Clean-up:

.1 Remove construction debris, waste materials, packaging material from work site daily.

.2 Clean dirt or mud tracked onto paved or surfaced roadways.

.3 Store materials resulting from demolition activities that are salvageable.

.4 Stack stored new or salvaged material not in construction facilities.

1.12 TEMPORARY BARRIERS AND ENCLOSURES

.1 Installation and Removal:

.1 Provide temporary controls in order to execute Work expeditiously.

.2 Remove from site all such work after use.



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.2 Hoarding:

.1 Erect hoarding and solid overhead protection to the requirements of the authorities having jurisdiction to protect public, workers, occupants, public and private property from injury or damage.

.2 Provide and maintain required hoardings, barricades, guardrails, and lights in accordance with applicable regulations.

.3 Dust Tight Screens:

.1 Provide dust tight screen partitions or partitions where required to localize dust generating activities, and for protection of workers, finished areas of Work and public.

.4 Access To Site:

.1 Provide and maintain access roads, sidewalk crossings, ramps and construction runways as may be required for access to Work.

.5 Fire Routes:

.1 Maintain access to property including overhead clearances for use by emergency response vehicles.

.6 Protection for Off-Site and Public Property:

.1 Protect surrounding private and public property from damage during performance of Work.

.2 Be responsible for damage incurred.

.7 Protection of Building Finishes:

.1 Provide protection for finished and partially finished building finishes and equipment during performance of Work.

.2 Provide necessary screens, covers, and hoardings.

.3 Confirm with Consultant locations and installation schedule three (3) days prior to installation.

.4 Be responsible for damage incurred due to lack of or improper protection.

1.13 COMMON PRODUCT REQUIREMENTS

.1 Quality:


.2 Products, materials, equipment and articles incorporated in Work shall be new, not damaged or defective, and of best quality for purpose intended. If requested, furnish evidence as to type, source and quality of products provided.

.3 Procurement policy is to acquire, in cost effective manner, items containing highest percentage of recycled and recovered materials practicable consistent with maintaining satisfactory levels of competition. Make reasonable efforts to use recycled and recovered materials and in otherwise utilizing recycled and recovered materials in execution of work.

.4 Defective products, whenever identified prior to completion of Work, will be rejected, regardless of previous inspections. Inspection does not relieve responsibility, but is precaution against oversight or error. Remove and replace defective products at own expense and be responsible for delays and expenses caused by rejection.

.5 Should disputes arise as to quality or fitness of products, decision rests strictly with Consultant based upon requirements of Contract Documents.

.6 Unless otherwise indicated in specifications, maintain uniformity of manufacture for any particular or like item throughout building.



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.7 Permanent labels, trademarks and nameplates on products are not acceptable in prominent locations, except where required for operating instructions, or when located in mechanical or electrical rooms.

.2 Availability:

.1 Immediately upon signing Contract, review product delivery requirements and anticipate foreseeable supply delays for items. If delays in supply of products are foreseeable, notify Consultant of such, in order that substitutions or other remedial action may be authorized in ample time to prevent delay in performance of Work.

.2 In event of failure to notify Consultant at commencement of Work and should it subsequently appear that Work may be delayed for such reason, Consultant reserves right to substitute more readily available products of similar character, at no increase in Contract Price or Contract Time.

.3 Storage Handling and Protection:

.1 Handle and store products in manner to prevent damage, adulteration, deterioration and soiling and in accordance with manufacturer's instructions when applicable.

.2 Store packaged or bundled products in original and undamaged condition with manufacturer's seal and labels intact. Do not remove from packaging or bundling until required in Work.

.3 Store products subject to damage from weather in weatherproof enclosures.

.4 Store cementitious products clear of earth or concrete floors, and away from walls.

.5 Store sheet materials, lumber and other similar materials on flat, solid supports and keep clear of ground. Slope to shed moisture.

.6 Store and mix paints in heated and ventilated room. Remove oily rags and other combustible debris from site daily. Take every precaution necessary to prevent spontaneous combustion.

.7 Remove and replace damaged products at own expense and to satisfaction of Consultant.

.8 Touch-up damaged factory finished surfaces to Consultant's satisfaction. Use touch-up materials to match original. Do not paint over name plates.

.4 Transportation:

.1 Pay costs of transportation of products required in performance of Work.

.2 Transportation cost of products supplied by Owner will be paid for by Owner Consultant. Unload, handle and store such products.

.5 Manufacturer’s Instructions:

.1 Unless otherwise indicated in specifications, install or erect products in accordance with manufacturer's instructions. Do not rely on labels or enclosures provided with products. Obtain written instructions directly from manufacturers.

.2 Notify Consultant in writing, of conflicts between specifications and manufacturer's instructions, so that Consultant will establish course of action.

.3 Improper installation or erection of products, due to failure in complying with these requirements, authorizes Consultant to require removal and re-installation at no increase in Contract Price or Contract Time.

.6 Quality of Work:

.1 Ensure Quality of Work is of highest standard, executed by workers experienced and skilled in respective duties for which they are employed. Immediately notify Consultant if required Work is such as to make it impractical to produce required results.

.2 Do not employ anyone unskilled in their required duties. Consultant reserves right to require dismissal from site, workers deemed incompetent or careless.

.3 Decisions as to standard or fitness of Quality of Work in cases of dispute rest solely with Consultant, whose decision is final.



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.7 Co-ordination:

.1 Ensure co-operation of workers in laying out Work. Maintain efficient and continuous supervision.

.2 Be responsible for coordination and placement of openings, sleeves and accessories.

.8 Concealment:

.1 In finished areas conceal pipes, ducts and wiring in floors, walls and ceilings, except where indicated otherwise.

.2 Before installation inform Consultant if there is interference. Install as directed by Consultant.

.9 Remedial Work:

.1 Refer to CCDC 2, GC 3.12 and item within this section entitled ‘Execution Requirements’.

.2 Perform remedial work required to repair or replace parts or portions of Work identified as defective or unacceptable. Co-ordinate adjacent affected Work as required.

.10 Locations Of Fixtures:

.1 Consider location of fixtures, outlets, and mechanical and electrical items indicated as approximate.

.2 Inform Consultant of conflicting installation. Install as directed.

.11 Fastenings:

.1 Provide metal fastenings and accessories in same texture, colour and finish as adjacent materials, unless indicated otherwise.

.2 Prevent electrolytic action between dissimilar metals and materials.

.3 Use non-corrosive hot dip galvanized steel fasteners and anchors for securing exterior work, unless stainless steel or other material is specifically requested in affected specification Section.

.4 Space anchors within individual load limit or shear capacity and ensure they provide positive permanent anchorage. Wood, or any other organic material plugs are not acceptable.

.5 Keep exposed fastenings to a minimum, space evenly and install neatly.

.6 Fastenings which cause spalling or cracking of material to which anchorage is made are not acceptable.

.12 Fastenings – Equipment:

.1 Use fastenings of standard commercial sizes and patterns with material and finish suitable for service.

.2 Use heavy hexagon heads, semi-finished unless otherwise specified. Use No. 304 stainless steel for exterior areas.

.3 Bolts may not project more than one diameter beyond nuts.

.4 Use plain type washers on equipment, sheet metal and soft gasket lock type washers where vibrations occur. Use resilient washers with stainless steel.

.13 Protection of Work in Progress:

.1 Prevent overloading of parts of building. Do not cut, drill or sleeve load bearing structural member, unless specifically indicated without written approval of Consultant.

.14 Existing Utilities:

.1 When breaking into or connecting to existing services or utilities, execute Work at times directed by local governing authorities, with minimum of disturbance to Work, and/or building occupants and pedestrian and vehicular traffic.

.2 Protect, relocate or maintain existing active services. When services are encountered, cap off in manner approved by authority having jurisdiction. Stake and record location of capped service.



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1.14 EXECUTION

.1 Action and Informational Submittals:

.1 Submittals: in accordance with item within this section entitled ‘Submittal Procedures’.

.2 Submit written request in advance of cutting or alteration which affects:

.1 Structural integrity of elements of project.

.2 Integrity of weather-exposed or moisture-resistant elements.

.3 Efficiency, maintenance, or safety of operational elements.

.4 Visual qualities of sight-exposed elements. Work of Owner or separate contractor.

.3 Include in request:

.1 Identification of project.

.2 Location and description of affected Work.

.3 Statement on necessity for cutting or alteration.

.4 Description of proposed Work, and products to be used.

.5 Alternatives to cutting and patching.

.6 Effect on Work of Owner or separate contractor.

.7 Written permission of affected separate contractor. Date and time work will be executed.

.2 Materials:

.1 Required for original installation.

.2 Change in Materials: Submit request for substitution in accordance with item within this section entitled ‘Submittal Procedures’.

.3 Preparation:

.1 Inspect existing conditions, including elements subject to damage or movement during cutting and patching.

.2 After uncovering, inspect conditions affecting performance of Work.

.3 Beginning of cutting or patching means acceptance of existing conditions.

.4 Provide supports to assure structural integrity of surroundings; provide devices and methods to protect other portions of project from damage.

.5 Provide protection from elements for areas which are to be exposed by uncovering work; maintain excavations free of water.

.4 Execution:

.1 Execute cutting, fitting, and patching to complete Work.

.2 Fit several parts together, to integrate with other Work.

.3 Uncover Work to install ill-timed Work.

.4 Remove and replace defective and non-conforming Work.

.5 Remove samples of installed Work for testing.

.6 Provide openings in non-structural elements of Work for penetrations of mechanical and electrical Work.

.7 Execute Work by methods to avoid damage to other Work, and which will provide proper surfaces to receive patching and finishing.

.8 Cut rigid materials using masonry saw or core drill. Pneumatic or impact tools not allowed on masonry work without prior approval.

.9 Restore work with new products in accordance with requirements of Contract Documents.

.10 Fit Work airtight to pipes, sleeves, ducts, conduit, and other penetrations through surfaces.

.11 At penetration of fire rated wall, ceiling, or floor construction, completely seal voids with firestopping material, full thickness of the construction element.

.12 Refinish surfaces to match adjacent finishes: Refinish continuous surfaces to nearest intersection. Refinish assemblies by refinishing entire unit.



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.13 Conceal pipes, ducts and wiring in floor, wall and ceiling construction of finished areas except where indicated otherwise.

1.15 CLEANING

.1 Project Cleanliness:

.1 Maintain Work in tidy condition, free from accumulation of waste products and debris, including:

.1 that caused by Owner or other Contractors to the Owner approval.

.2 Remove waste materials from site at daily regularly scheduled times or dispose of as directed by Consultant. Do not burn waste materials on site, unless approved by Consultant.

.3 Clear snow and ice from access to building, bank/pile snow in designated areas only.

.4 Make arrangements with and obtain permits from authorities having jurisdiction for disposal of waste and debris.

.5 Provide on-site waste containers for collection of waste materials and debris.

.6 Dispose of waste materials and debris, off site, in accordance with authorities having jurisdiction.

.7 Clean interior areas prior to start of finishing work, and maintain areas free of dust and other contaminants during finishing operations.

.8 Store volatile waste in covered metal containers, and remove from premises at end of each working day.

.9 Provide adequate ventilation during use of volatile or noxious substances. Use of building ventilation systems is not permitted for this purpose.

.10 Use only cleaning materials recommended by manufacturer of surface to be cleaned, and as recommended by cleaning material manufacturer.

.11 Schedule cleaning operations so that resulting dust, debris and other contaminants will not fall on wet, newly painted surfaces nor contaminate building systems.

.2 Final Cleaning:


.2 When Work is Substantially Performed remove surplus products, tools, construction machinery and equipment not required for performance of remaining Work.

.3 Remove waste products and debris other than that caused by others, and leave Work clean and suitable for occupancy.

.4 Prior to final review remove surplus products, tools, construction machinery and equipment.

.5 Remove waste products and debris including that caused by Owner or other Contractors to Owner approval.

.6 Remove waste materials from site at regularly scheduled times or dispose of as directed by Consultant. Do not burn waste materials on site, unless approved by Consultant.

.7 Make arrangements with and obtain permits from authorities having jurisdiction for disposal of waste and debris.

.8 Remove stains, spots, marks and dirt from decorative work, electrical and mechanical fixtures, furniture fitments, walls, and floors.

.9 Clean lighting reflectors, lenses, and other lighting surfaces.

.10 Remove dirt and other disfiguration from exterior surfaces affected by the Work.

.11 Sweep and wash clean paved areas.

.12 Clean equipment and fixtures to sanitary condition; clean or replace filters of mechanical equipment.



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1.16 CONSTRUCTION DEMOLITION WASTE MANAGEMENT & DISPOSAL

.1 Storage Handling and Protection:

.1 Store, materials to be reused, recycled and salvaged in locations as directed by Consultant.

.2 Unless specified otherwise, materials for removal become Contractor's property.

.3 Protect structural components not removed for demolition from movement or damage.

.4 Support affected structures. If safety of building is endangered, cease operations and immediately notify Consultant.

.5 Protect surface drainage, mechanical and electrical from damage and blockage.

.6 Separate and store materials produced during dismantling of structures in designated areas.

.7 Prevent contamination of materials to be salvaged and recycled and handle materials in accordance with requirements for acceptance by designated facilities.

.1 On-site source separation is recommended.

.2 Remove co-mingled materials to off-site processing facility for separation.

.2 Disposal of Waste:

.1 Do not bury rubbish or waste materials.

.2 Do not dispose of waste, volatile materials, mineral spirits, oil, paint thinner into waterways, storm, or sanitary sewers.

.3 Remove materials from deconstruction as deconstruction/disassembly Work progresses.

.3 Use of Site and Facilities:

.1 Execute work with least possible interference or disturbance to normal use of premises.

.2 Maintain security measures established by existing facility provide temporary security measures approved by Consultant.

.4 Scheduling:

.1 Co-ordinate Work with other activities at site to ensure timely and orderly progress of Work.

1.17 CLOSEOUT PROCEDURES

.1 Administrative Requirements / Procedures for Acceptance of Work:

.1 Contractor's Inspection: Prior to making application for substantial performance of the Work:

.1 Conduct inspection of Work, identify and submit to the Consultant in writing a comprehensive list of deficiencies and defects, and repair as required to conform to Contract Documents.

.2 Notify Consultant in writing of satisfactory completion of Contractor's inspection and submit verification that corrections have been made.

.3 Request Consultant's inspection.

.2 Completion Tasks: submit written certificates in English that tasks have been performed as follows:

.1 Work: completed and inspected for compliance with Contract Documents.

.2 Defects: corrected and deficiencies completed.

.3 Equipment and systems: tested, adjusted and balanced and fully operational.

.4 Operations and maintenance manuals have been submitted and approved by Consultant.

.5 Work: complete and ready for final inspection.

.6 Commencement of Lien and Warranty Periods: date of Owner's acceptance of submitted declaration of Substantial Performance to be date for commencement for warranty period and commencement of lien period unless required otherwise by lien statute of Place of Work.

.3 Consultants Inspection (Stage 1):

.1 When completion tasks are done, make application for Certificate of Substantial



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Performance. Refer to CCDC 2, General Conditions Article GC Part 5, Payment. Request in writing for an inspection of Work to be performed by Owner, Consultant, and Contractor for the purpose of obtaining Substantial Performance.

.2 The Consultant will prepare a written list of deficiencies which will be issued to the Contractor. The Contractor shall then proceed to correct the deficiencies and complete the Work.

.3 Should the Work be deemed complete by the Consultant for the purpose of declaring the project Substantially Performed, the Consultant will issue a Certificate of Substantial Performance to the Contactor and Owner in accordance with the requirements of the lien statute of Place of Work. The Contractor shall then proceed to Stage 2 for Finishing Work.

.4 Should Work be deemed incomplete according to Owner and Consultant, complete outstanding items and repeat the steps noted above for additional Stage 1 inspections. Refer also to item below entitled ‘Number of Inspections’.

.4 Final Payment (Stage 2):

.1 Upon completion of the outstanding items noted in Stage 1, request in writing for a final inspection of Finishing Work to be performed by Owner, Consultant and Contractor for the purpose of obtaining Total Performance.

.2 Should the Work be deemed complete by the Consultant for the purpose of declaring the project Totally Performed, the Consultant will request from the Contractor complete with the required submittals as prescribed in the item Payment Procedures, Final Payment located in this Section.

.3 Should Work be deemed incomplete according to Owner and Consultant, complete outstanding items and repeat the steps noted above for additional Stage 2 inspections. Refer also to item below entitled ‘Number of Inspections’.

.4 Payment of Holdback: after issuance of Certificate of Substantial Performance of Work and the Work being declared Totally Performed, submit application for payment of holdback amount in accordance with contractual agreement.

.2 Number of Inspections:

.1 The Consultant and the Owner will perform final inspections as described above, under the headings of Stage 1 and Stage 2.

.2 Should additional inspections be necessary in the opinion of the Consultant as noted in Stage 1 and / or Stage 2 inspections, such inspections will be performed by the Consultant and Owner and the Contractor shall pay all costs of time, transportation and miscellaneous expenses incurred by any and all members of the Consultant and Owner team.

.3 The applicable Consultant rates shall be J.L. Richards & Associates Limited current per diem professional rates. The Owner shall be reimbursed at the Owner’s established rates.

.4 Owner will deduct all applicable compensation rates for Consultant and Owner for re-inspection services from the outstanding payments owing to the Contractor.

.3 Final Cleaning:

.1 Clean in accordance with item within this section entitled Cleaning.

.2 Remove surplus materials, excess materials, rubbish, tools and equipment.

1.18 CLOSEOUT SUBMITTALS

.1 Pre-warranty Meeting:

.1 Convene meeting one (1) week prior to contract completion with Consultant, in accordance with item within this section entitled ‘Project meetings’ to:

.1 Verify Project requirements.

.2 Review manufacturer's installation instructions and warranty requirements.

.2 Consultant to establish communication procedures for:



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.1 Notifying construction warranty defects.

.2 Determine priorities for type of defects.

.3 Determine reasonable response time.

.3 Contact information for bonded and licensed company for warranty work action: provide name, telephone number and address of company authorized for construction warranty work action.

.4 Ensure contact is located within local service area of warranted construction, is continuously available, and is responsive to inquiries for warranty work action.

.2 Action and informational submittals:

.1 Provide submittals in accordance with item within this section entitled ‘Submittal Procedures’

.2 Two weeks prior to Substantial Performance of the Work, submit two (2) paper copies and one (1) electronic final copy of operating and maintenance manuals in English to the Consultant:

.3 Two weeks following Substantial Performance of the Work, provide to the Consultant:

.1 Spare parts, maintenance materials and special tools of same quality and manufacture as products provided in Work. .1 Provide evidence, if requested, for type, source and quality of products supplied. .2 Defective products will be rejected, regardless of previous inspections. Replace products

at no cost to Owner.

.2 As Constructed documents.

.3 Maintenance materials.

.4 Warranties

.3 Format:

.1 Organize data as electronic instructional manual.

.2 Arrange content by systems, process flow, under Section numbers and sequence of Table of Contents.

.3 Provide separate product and system, with description of product and major component parts of equipment.

.4 Text: manufacturer's printed data, or typewritten data.

.5 Drawings: Electronic copy and one (1) paper copy.

.4 Contents – Project Record Documents:

.1 Table of Contents: provide title of project;

.1 Date of submission; names.

.2 Addresses and telephone numbers of Consultant and Contractor / Sub-Contractor with name of responsible parties.

.3 Schedule of products and systems, indexed to content of electronic file.

.2 For each product or system:

.1 List names, addresses and telephone numbers of subcontractors and suppliers, including local source of supplies and replacement parts.

.3 Product Data: mark each sheet to identify specific products and component parts, and data applicable to installation; delete inapplicable information.

.4 Drawings: supplement product data to illustrate relations of component parts of equipment and systems, to show control and flow diagrams.

.5 Typewritten Text: as required to supplement product data.

.1 Provide logical sequence of instructions for each procedure, incorporating manufacturer's instructions specified in item within this section entitled ‘Quality Control’.

.6 Training: refer to item within this section entitled Demonstration and Training.

.5 As-Constructed Documents and Samples:

.1 Maintain, in addition to requirements in General Conditions, at site for Consultant one record copy of:



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.2 Specifications.

.3 Addenda.

.4 Supplemental Instructions.

.5 Change Orders and other modifications to Contract.

.6 Reviewed shop drawings, product data, and samples.

.7 Field test records.

.8 Inspection certificates.

.9 Manufacturer's certificates.

.2 Store record documents and samples in field office apart from documents used for construction.

.1 Provide files, racks, and secure storage.

.3 Label record documents and file in accordance with Section number listings in List of Contents of this Project Manual.

.1 Label each document "PROJECT RECORD" in neat, large, printed letters.

.4 Maintain record documents in clean, dry and legible condition.

.1 Do not use record documents for construction purposes.

.5 Keep record documents and samples available for inspection by Consultant.

.6 Recording Information on Project Record Documents:

.1 Prior to commencing with construction, arrange with Consultant to obtain one complete set of opaque contract drawings.

.2 Record information on set of black line opaque drawings, and in copy of Project Manual, provided by Consultant.

.3 Use felt tip marking pens, maintaining separate colours for each major system, for recording information.

.4 Record information concurrently with construction progress.

.1 Do not conceal Work until required information is recorded.

.5 Contract Drawings and shop drawings: mark each item to record actual construction, including:

.1 Measured depths of elements of foundation in relation to finish first floor datum.

.2 Measured horizontal and vertical locations of underground utilities and appurtenances, referenced to permanent surface improvements.

.3 Measured locations of internal utilities and appurtenances, referenced to visible and accessible features of construction.

.4 Field changes of dimension and detail.


.6 Changes made by change orders or change directives.

.7 Details not on original Contract Drawings.

.8 References to related shop drawings and modifications.

.6 Specifications: mark each item to record actual construction, including:

.1 Manufacturer, trade name, and catalogue number of each product actually installed, particularly optional items and substitute items.


.3 Changes made by Addenda and change orders.

.7 Other Documents: maintain manufacturer's certifications, inspection certifications, field test records, required by individual specifications sections.

.8 Provide electronic copy of as constructed drawings.

.9 Provide digital photos, if requested, for site records.

.7 Delivery, Storage and Handling:

.1 Store spare parts, maintenance materials, and special tools in manner to prevent damage or deterioration.



Page 25 2018/03/17

.2 Store in original and undamaged condition with manufacturer's seal and labels intact.

.3 Store components subject to damage from weather in weatherproof enclosures.

.4 Store paints and freezable materials in a heated and ventilated room.

.5 Remove and replace damaged products at own expense and for review by Consultant.

.8 Warranty and Bonds:

.1 Develop warranty management plan to contain information relevant to Warranties.

.2 Submit warranty management plan, 30 days before planned pre-warranty conference, to Consultant approval.

.3 Warranty management plan to include required actions and documents to assure that Consultant receives warranties to which it is entitled.

.4 Provide plan in narrative form and contain sufficient detail to make it suitable for use by future maintenance and repair personnel.

.5 Submit, warranty information made available during construction phase, to Consultant for approval prior to each monthly pay estimate.

.6 Assemble approved information in electronic file, submit upon acceptance of work and organize as follows:

.1 Separate each warranty or bond with index keyed to Table of Contents listing.

.2 List subcontractor, supplier, and manufacturer, with name, address, and telephone number of responsible principal.

.3 Obtain warranties and bonds, executed in duplicate by subcontractors, suppliers, and manufacturers, within ten days after completion of applicable item of work.

.4 Verify that documents are in proper form, contain full information, and are notarized.

.5 Co-execute submittals when required.

.6 Retain warranties and bonds until time specified for submittal.

.7 Except for items put into use with Owner's permission, leave date of beginning of time of warranty until Date of Substantial Performance is determined.

.8 Include information contained in warranty management plan as follows:

.1 Roles and responsibilities of personnel associated with warranty process, including points of contact and telephone numbers within the organizations of Contractors, subcontractors, manufacturers or suppliers involved.

.2 Listing and status of delivery of Certificates of Warranty for extended warranty items.

.9 Respond in timely manner to oral or written notification of required construction warranty repair work.

.10 Written verification to follow oral instructions.

.1 Failure to respond will be cause for Consultant to proceed with action against Contractor.

PART 2 - PRODUCTS

2.1 NOT USED

.1 Not used.



Page 26 2018/03/17

PART 3 - EXECUTION

3.1 NOT USED

.1 Not used.

END OF SECTION

Schumacher Public School SAMPLE CONSTRUCTION LIEN Section 01 10 00.2 Coal Bin Decommissioning ACT FORMS Page 1 JLR No. 27729-025 2018/03/17

PART 1 - GENERAL

1.1 SAMPLE CONSTRUCTION LIEN ACT FORMS

.1 A blank copy of the following documents are included herein for reference only, in accordance with Section 01 29 00.1 - Payment Procedures: .1 Form 5 - Declaration Of Last Supply Under Subsection 31 (5) OF THE

ACT, Construction Lien Act R.R.O. 1990, Reg. 175, Form 5. .2 Form 6 - Certificate Of Substantial Performance Of The Contract Under

Section 32 Of The Act, Construction Lien Act O. Reg. 174/11, s. 3.

PART 2 - PRODUCTS

2.1 NOT USED

.1 Not Used.

PART 3 - EXECUTION

3.1 NOT USED

.1 Not Used.

END OF SECTION

1

FORM 5 DECLARATION OF LAST SUPPLY UNDER SUBSECTION 31 (5) OF THE ACT

Construction Lien Act

Insert regs\graphics\1990\175\175005au.tif

R.R.O. 1990, Reg. 175, Form 5.

2

FORM 6 CERTIFICATE OF SUBSTANTIAL PERFORMANCE OF THE CONTRACT UNDER SECTION 32 OF THE ACT

Construction Lien Act

……………………………………………………………………………………………………………… (County/District or Regional Municipality/City or Borough of Municipality of

Metropolitan Toronto in which premises are situate)

……………………………………………………………………………………………………………… (street address and city, town, etc., or, if there is no street address, the location of the premises)

This is to certify that the contract for the following improvement:

……………………………………………………………………………………………………………… (short description of the improvement)

to the above premises was substantially performed on ………………………………………………….… (date substantially performed)

Date certificate signed: …………………………………..............................................................................

........................................................................................................................................................................ (payment certifier where there is one)

........................................................................................................................................................................ (owner and contractor, where there is no payment certifier)

Name of owner: ……………………………………………………………………………………………..

Address for service: ………………………………………………………………………………………....

Name of contractor: …………………………………………………………………………………………

Address for service: …………………………………………………………………………………………

Name of payment certifier: …………………………………………………………………………………. (where applicable)

Address: ……………………………………………………………………………………………………..

(Use A or B whichever is appropriate)

A. Identification of premises for preservation of liens:

……………………………………………………………………………………………………... (where liens attach to premises, reference to lot and plan number or instrument

registration number) B. Office to which claim for lien must be given to preserve lien:

…………………………………………………………………………………………………..…

(where liens do not attach to premises)

O. Reg. 174/11, s. 3.

Appendix A Designated Substances List

DESIGNATED SUBSTANCE INVENTORY SURVEY

SCHUMACHER PUBLIC SCHOOL

64 CROATIA AVENUE, TIMMINS, ON

DECEMBER 2008

Prepared by:

70C Mountjoy Street N

Suite 125 Timmins, ON

P4N 4V7

December 3rd, 2008 Designated Substance Survey District School Board Ontario North East

Schumacher Public School

TABLE OF CONTENTS

1.0 INTRODUCTION 1

1.1 Regulatory Substances 2 1.2 Designated Substances 3

2.0 DESIGNATED SUBSTANCE SURVEYS 4

2.1 Acrylonitrile 4 2.2 Arsenic 4 2.3 Asbestos 5 2.4 Asbestos Containing Materials 5 2.5 Benzene 5 2.6 Coke Oven Emissions 6 2.7 Ethylene Oxide 6 2.8 Lead 6 2.9 Mercury 7 2.10 Silica 7 2.11Vinyl Chloride 8

3.0 ASBESTOS SURVEY 9

3.1 General 9 3.2 Sampling 9

3.2.1 Table 1- Samples Submitted with Asbestos Content 10 3.2.2 Conditions 10 3.2.3 Table 2- Confirmed Asbestos Containing Material Record 11

3.3 Confirmed ACM 11 4.0 LEAD PAINT SURVEY 12

4.1 General 12 4.2 Analytical Results 12

4.2.1 Table 3- Samples Submitted with Lead Paint 13 5.0 CONCLUSIONS 14 6.0 LIMITATIONS 14 7.0 CLOSURE 15 APPENDICES Appendix A – Drawings Depicting Location Numbers Appendix B – Laboratory Certificates of Analysis Appendix C – Photos taken throughout school



BZ Environmental Consulting 70C Mountjoy Street N., Suite 125, Timmins, ON P4N 4V7

1

1.1 INTRODUCTION District School Board Ontario North East (DSBONE) is an English Public School Board serving North Eastern Ontario from Hearst to Temagami. DSBONE has a total of 28 Elementary Schools, 10 Secondary Schools as well as 2 Alternative Education Centres throughout the region. Please see the attached map of the region identifying the names and locations of the schools. As part of due diligence as well as per regulatory requirements, BZ Environmental Consulting was retained by District School Board Ontario North East, to complete a Designated Substance Inventory (‘DSI’) for each of their Public Schools and buildings. The objective of the DSI was to identify and quantify designated substances as defined by the Ontario Occupational Health and Safety Act (OHSA) and the Ontario Ministry of Labour (MOL) including: asbestos-containing materials (ACM), lead, arsenic, benzene, mercury, vinyl chloride, acrylonitrile, silica, isocyanates coke oven emissions; ethylene oxides and other hazardous and designated substances including ozone-depleting substances, polychlorinated biphenyl (PCB)-containing equipment, urea formaldehyde foam insulation, and man-made mineral fibres,




2

1.1 REGULATORY REQUIREMENTS This Designated Substance Report has been undertaken to fulfil the District School Board Ontario North East (DSBONE) requirements under Section 30 of the Ontario Occupational Health and Safety Act, (the ‘OHSA’), Revised Statutes of Ontario 1990, (as amended). District School Board Ontario North East must provide this report to all workers and contractors who may or may not come into contact with Designated Substances in the buildings. The Designated Substances defined under the OHSA and their corresponding regulations at the time of the survey are summarized in Table 1. “Designated Substances” as defined by the OHSA means “a biological, chemical or physical agent or combination thereof prescribed as a designated substance to which the exposure of a worker is prohibited, regulated, restricted, limited or controlled.” The OHSA has issued specific regulations under Section 30 of the Act for these substances. The Designated Substance Regulations identified under the Industrial Regulation of the OHSA, provide guidance on exposure and medical monitoring, permissible occupational exposure limits, etc. Ontario Regulation 278/05 (‘O.Reg. 278/05’) regulates the disturbance of asbestos on construction projects and is enforced by the Ontario Ministry of Labour (‘MOL’). Ontario Regulation 111/04 (‘O.Reg. 111/04’) regulates the disturbance of silica on construction projects and is enforced by the Ontario Ministry of Labour (‘MOL’). The appropriate reference document is entitled “Guideline – Silica on Construction Projects “September 2004 - Ontario Ministry of Labour. The MOL guideline for the control of lead exposures during the removal of lead on construction projects does not include criteria for categorizing lead-paint. The United States Department of Housing and Urban Development (‘U.S. HUD’), and the Canadian Federal Hazardous Products Act (‘HPA’), however, defines lead-based paint as any paint application containing at least 0.5% lead by weight (5,000 parts per million-ppm), if tested by chemical analysis. Paint samples found to contain concentrations of lead that exceeds 0.5% lead that exceeds 0.5% lead by weight are considered lead containing paint under the HPA.




3

1.2 DESIGNATED SUBSTANCES Substance Regulations Acrylonitrile R.R.0. 1990, Reg.835, as amended by O.Reg,

101/04 Arsenic R.R.0. 1990, Reg.836, as amended by O.Reg,

102/04 Asbestos R.R.0. 1990, Reg.837, as amended by O.Reg,

279/04 Designated Substance- asbestos on construction projects and in buildings and repair operations *

R.R.0. 2005, Reg.278/05

Benzene R.R.0. 1990, Reg.839, as amended by O.Reg, 105/04

Coke Oven Emissions R.R.0. 1990, Reg.840, as amended by O.Reg, 106/04

Ethylene Oxide R.R.0. 1990, Reg.841, as amended by O.Reg, 107/04

Isocyanates R.R.0. 1990, Reg.842, as amended by O.Reg, 108/04

Lead R.R.0. 1990, Reg.843, as amended by O.Reg, 109/04

Mercury R.R.0. 1990, Reg.844, as amended by O.Reg, 110/04

Silica R.R.0. 1990, Reg.845, as amended by O.Reg, 111/04

Vinyl Chloride R.R.0. 1990, Reg.846, as amended by O.Reg, 112/04

Note: * The disturbance of asbestos on construction projects is specifically regulated by Ontario Regulation 278/05. It classifies all disturbance of asbestos as Type 1, Type 2 or Type 3, each of which is associated with defined work practices. All asbestos material waste is subject to special handling and disposal practices, and must be removed prior to partial or full demolition. Disposal of asbestos waste is subject to General Waste Management Regulation O. Reg. 347 as amended by 461/05.




4

2.0 DESIGNATED SUBSTANCE SURVEY Designated substances in the Province of Ontario are defined in accordance with the OHSA. The following section of this report provides an overview of the primary characteristics of such designated substances, their potential health effects and the potential presence of such substances at the School identified during the inspection. BZ Environmental representatives completed a School inspection and associated DSI on December 3rd, 2008 at Schumacher Public School, located at 64 Croatia Avenue, Schumacher, ON. At the time of the DSI, BZ Environmental had access to all rooms within the school.

2.1 Acrylonitrile Acrylonitrile is a colourless to pale-yellow liquid at room temperature, with an unpleasant odour. It is used in the manufacturing of synthetic fibres, rubber, coatings and adhesives. Acrylonitrile is toxic by inhalation and by skin exposure. Low-level exposure to acrylonitrile may cause eye and skin irritation, headaches, nausea and vomiting. High level or prolonged exposure may result in damage to the heart, liver, kidneys, and central nervous system and acrylonitrile a known carcinogen. Site Conditions: Based on the examination of the School, it is not expected that acrylonitrile is present. However, there is a potential for release of acrylonitrile if plastic wire coatings and other materials combust during a fire.

2.2 Arsenic Arsenic is a silver/grey, brittle, crystalline solid at room temperature. Arsenic compounds are used as wood preservatives, insecticides, herbicides, and in metal alloys and are naturally present in certain minerals and soils. Arsenic is a poison and at high levels may cause death, cancer, nerve damage, stomach damage, intestinal damage, and skin damage. At lower levels it may cause nausea, diarrhoea, decreased production of red and white blood cells, and abnormal heart rhythm. Site Conditions: Based on the School inspection, no materials that may potentially contain arsenic were identified with the exception of any pressure treated wood exterior products, which typically contain chromated




5

copper arsenate (CCA) from the pressure treatment process of wood. As pressure treated wood products may be present but not visible, ie: hidden due to building finishes, caution should be taken during any demolition activities which may expose pressure treated wood.

2.3 Asbestos Asbestos is the name used for a group of fibrous minerals that occur naturally in soil and rock. Asbestos fibres were formerly used for primarily its insulating and fireproofing properties in roofing shingles, ceiling tiles, floor tiles, asbestos cement products, gaskets, insulation, paper products, and other Building and insulating products. Asbestos mainly affects the respiratory system. Inhalation of asbestos may result in the build-up of scar-like tissue resulting in cancer of the lungs and the surrounding membrane. Site Conditions: An asbestos survey was conducted as part of the DSI. The results of the asbestos survey are presented in Appendix B. A summary of Asbestos-Containing Materials Sampled during the DSI is presented in Table 1. A summary of Confirmed Asbestos-Containing Materials is presented in Table 2.

2.4 Asbestos Containing Materials There are over 3,000 asbestos containing materials (‘ACM’), which can be divided into two broad categories: friable and non-friable. Friable ACMs are defined as materials that can be crumbled, pulverized and reduced to powder when dry using hand pressure. Typical friable materials include acoustical or decorative spray applications, fireproofing and thermal insulation.

Non-friable ACMs are hard or manufactured products such as floor tiles, fire blankets, pre-formed manufactured cementitious insulation and wallboards, pipes, and siding, wherein the asbestos fibres are bound,

2.5 Benzene

Benzene is a colourless liquid at room temperature, with a sweet odour. Benzene and benzene-containing compounds are components of crude oil and refined petroleum products such as gasoline and are present in coal, natural gas and other materials. Benzene is used to manufacture other chemicals, which are




6

used to make plastic, resin, nylon, rubber, lubricants, detergents, drugs, and other materials. Benzene is a human carcinogen. Exposures to benzene may cause dizziness, drowsiness, and unconsciousness. Long-term exposures may result in anaemia, leukemia, and damage to bone marrow. Site Conditions: Based on the School Inspection, BZ Environmental Consulting did not observe or identify and potential of benzene containing compounds.

2.6 Coke Oven Emissions Coke oven emissions are the airborne constituents of the by-products created by destructive distillation of coal and petroleum. Coke oven emissions are typically associated with the production of steel and coal processing/coke manufacture. Exposure to coke oven emissions is a potential cause of lung cancer. Dermal contact with coke oven emissions should be avoided. Site Conditions: Based on the School inspection, BZ Environmental Consulting did not observe or identify any potential for coke oven emissions to be present.

2.7 Ethylene Oxide Ethylene oxide is a colourless gas at room temperature and a liquid at 12 degrees Celsius. It is used in the manufacture of ethylene glycol, surfactants, fumigants, fungicides, and petroleum demulsifiers. Exposure routes include inhalation, ingestion, skin and/or eye contact. Exposure may cause irritation of the eyes, skin, nose and throat, headaches, nausea, and drowsiness. Exposure to high concentrations may cause frostbit, reproductive effects, convulsions, liver and kidney damage, and ethylene oxide is a known human carcinogen. Site Conditions: Based on the School inspection, no ethylene oxide containing substances were identified.

2.8 Lead Lead is a naturally occurring bluish-grey metal that is solid at room temperature. Lead is used in the manufacture of batteries, ammunition, solder, paint, and piping.




7

The routes of exposure to lead are limited to inhalation and ingestion of lead, with the highest risk of lead exposure being the inhalation of lead containing dust. Lead can damage the nervous system, kidneys, and the immune system. Site Conditions: A lead-based paint-sampling program was conducted as part of the DSI and is presented in further detail within Section 4.0. There is also the possibility of lead piping used throughout the School; however, none was visually identified during DSI. Two (2) paint/bulk sample were collected from the building and submitted for lead analysis. Both paint samples, which were collected had lead levels in excess of the HPA level of 5,000 ppm (0.5% by weight). Please refer to Appendix B for detailed results of lead based paint sampling.

2.9 Mercury Mercury is a naturally occurring metal. At room temperature it is a shiny, silver-coloured odourless liquid. When heated it becomes a colourless, odourless gas. Mercury is used in electrical switches, thermostats, thermometers, dental fillings, certain batteries, and some manufacturing processes. The nervous system is very sensitive to all forms of mercury; however, vapour is especially harmful as it directly reaches the brain. Exposure to high levels of mercury may permanently damage the brain, kidneys and a developing fetus. Short-term exposure may cause lung damage, nausea, vomiting, skin rashes, and eye irritation. Site Conditions: At the time of the School inspection, there were no electrical switches, thermostats, thermometers, or any other electrical equipment that may contain mercury observed as being present in the School.

2.10 Silica

Silica is a transparent to gray odourless powder or crystal at room temperature. It occurs widely in nature as sand, quartz, flint, and diatomite. Silica is used in the manufacture of glass, ceramics, abrasives, water treatment products, cosmetics, insecticides, paint and foods, as well as a drying agent or preservative. Crystalline silica materials also are used in the production of concrete, cement, acoustic ceiling tiles, and ceramic tiles which are used for construction purposes. The Ministry’s designated substance regulation for silica, Regulation 845, specifies occupational exposure limits (OELs) for silica and requires assessment and a control program to ensure compliance with these OELs. The OEL for




8

respirable crystalline silica is 0.05 milligrams per cubic metre (mg/m3) of air by volume as an 8-hour daily or 40-hour weekly time-weighted average for cristobalite and tridymite. In the case of quartz and Tripoli, the OEL is 0.10 milligrams per cubic meter of air by volume. Site Conditions: Based on the School inspection, crystalline silica is likely present in the building concrete (e.g., concrete slab floor and concrete block walls). As such, there is a potential for silica dust to be generated by the grinding, cutting, renovating, or demolition of School’s materials.

2.11 Vinyl Chloride Vinyl chloride is a colourless, flammable gas at room temperature with a mild, sweet odour; Vinyl chloride is a degradation product of product of organic industrial/commercial solvents such as tetrachloroethylene (PCE) and trichloroethylene (TCE), which are used as degreasing and dry cleaning agents. One use of vinyl chloride is in the manufacture of polyvinyl chloride (PVC), which is used in many plastic products including plastic pipe, electrical cable insulation, plumbing and conduit fixtures, clothing, upholstery, roofing and flooring materials. Exposure to vinyl chloride occurs mainly in workplaces where it is used in plastic product manufacturing or chlorinated solvents are used. Breathing high levels of vinyl chloride for short periods of time can cause dizziness, sleepiness, unconsciousness, and, damage, immune reactions, nerve damage, and cancer. Site Conditions: Based on the examination of the School, it is not expected that vinyl chloride is present. However, there is the potential for release of vinyl chloride if building piping and wire cable coatings combust during a fire.




9

3.0 ASBESTOS SURVEY 3.1 General The asbestos containing material (ACM) survey was conducted on December 9th, 2008. The asbestos survey was completed with consideration to Ontario Regulation (O.Reg.) 278/05 entitled “Designated Substance – Asbestos on Construction Projects and in Buildings and Repair Operations”. O.Reg. 278/05 revoked and replaced O.Reg. 838/90 on November 1, 2005. Sampling activities were performed in accordance with bulk asbestos sampling procedures outlined in O.Reg 278/05 and in the document entitled “Designated Substances in the Workplace: A Guide to the Asbestos Regulation for Construction Projects, Buildings and Repair Operations”, MOL, April 1987. In areas where finished surfaces required partial removal to inspect hidden materials (e.g., surface coverings on pipe insulation and multiple layers of flooring material), openings were made by BZ Environmental to allow for inspection of the underlying materials. 3.2 Sampling Representatives of BZ Environmental Consulting performed a Site inspection and associated DSI on December 3rd, 2008, whereby all accessible areas of the school were examined. The inspection consisted of a visual survey of accessible interior and exterior areas and included the collection of select representative building material samples. Based on the age and use of the building, the assessment focused on identifying the most common applications of building materials likely to contain Designated Substances. Representative bulk samples of building materials suspected of containing asbestos were collected for analysis. Two (2) suspected asbestos-containing materials were submitted in triplicate to EMSL Analytical, Inc, in Westmount, NJ. EMSL Analytical is accredited for bulk asbestos fibre analysis. Samples were analyzed using polarized light microscopy (‘PLM’) technique (following method EPA/600/R-93/116). This standard is specified by Ontario Regulation 278/05 as the method for establishing whether the material is asbestos-containing and defining the content and type of asbestos. Triplicate samples taken in order to satisfy the requirements of Ontario Regulation 278/05 were not analyzed if the initial sample was identified as asbestos containing.




10

All samples identified to have an asbestos content of 0.5% or higher are summarized in Table 2. Detailed sampling results can be found in Appendix B. Drawings depicting the location numbers can be found in Appendix A. The survey included minimal destructive testing of drywall surfaces. However, it is possible that materials may exist which could not be reasonably identified within the scope of the assessment or which were not apparent or accessible during the site visit. An area above a suspended tile ceiling, behind a closed door, or behind an access hatch is considered accessible. An area enclosed by gypsum board, plaster, or panelling, roofing materials, boiler refractory, etc., where minor demolition is required to gain entry, is considered non-accessible and was not included as part of this investigation. 3.2.1 TABLE 1

SAMPLES SUBMITTED WITH ASBESTOS CONTENT

Sample ID

Material Description Location Condition

1 a-b-c Floor Tile – Green Basement-Room 18 - Storage Good 2 a-b-c Floor Tile - Yellow Basement-Room 18 - Storage Good 3.2.2 Definitions of Condition Good Condition: - Non-Friable - Asbestos is well maintained and is very unlikely to become friable - Friable asbestos is fully encapsulated and is not airborne Fair Condition: - Non-Friable asbestos is maintained but may need future attention if left alone. - Friable asbestos is encapsulated but may need further attention if left alone. Poor Condition: - Non-Friable asbestos is cracking and breaking and may become friable. - Friable asbestos may be airborne. - Enclosure and removal is highly recommended.




11

3.2.3 TABLE 2

CONFIRMED ASBESTOS CONTAINING MATERIAL RECORD

3.3 Confirmed ACM Based on the analytical report, none of the building materials collected contained asbestos fibres in exceedance of 0.5 percent.

Sample ID

Material Description Friable or Non-Friable

Asbestos % & Type

1 a-b-c Floor Tile – Green Non-Friable None detected 2 a-b-c Floor Tile - Yellow Non-Friable None detected




12

4.0 LEAD PAINT SURVEY 4.1 General A lead paint-sampling program was conducted during the December 3rd, 2008, School inspection. Sampling activities were performed in accordance with bulk lead sampling procedures outlined in the document entitled “Designated Substances in the Workplace: A Guide to the Lead Regulation for Construction Projects, Buildings and Repair Operations”, MOL, Ontario Regulation 843 (1990). The above-mentioned sampling protocol is recommended by the MOL for lead paint sampling. As part of this lead paint survey, two (2) representative paint chip samples were collected from homogeneous painted surfaces for potential lead identification. The painted surface sample was taken from Room 2A and a classroom located on the third floor. The sample which, was suspected of containing greater than 0.5% lead by dry weight, was collected and submitted to EMSL Analytical, for analysis. The sample was subsequently analyzed using flame atomic absorption spectroscopy (‘F.A.A.S.’). A summary of the lead paint chip sample collected during the survey, along with the reported analytical results, is presented in Table 3. A copy of the laboratory analytical report prepared by EMSL Analytical is included in Appendix B. It is noted that paint-sampling procedures involved the collection of samples to depth of original surface in order to ensure that previously painted surfaces were sampled in addition to the present finished surface. The colour of the paint described in Table 3 is representative of the surface layer only. 4.2 Analytical Results The analytical results of paint chip sampling indicate that lead was detected in both paint chip samples collected during the DSI. Two (#) of the samples were reported as containing elevated (greater than 0.5 percent) levels of lead including. No guidelines exist in the Province of Ontario defining when a coating is considered to be lead-based. However, Ontario Regulation 109/04 stipulates that




13

workers are not to be exposed to airborne lead levels in exceedance of the TWAEV or MAC values outlined in the regulation. BZ Environmental Consulting recommends that the measures outlined in the Ministry of Labour’s Guideline for Lead on Construction Project (September 2004) be put into place to control potential lead dust hazard during any work, which involves the disturbance of a painted surface. This is particularly important for painted surfaces that exhibit elevated concentrations of lead identified during the DSI. 4.2.1 TABLE 3

SAMPLES SUBMITTED WITH LEAD PAINT Sample ID

Description Location Friable or Non-Friable

Lead Paint %

3 a-b-c Off-white Third Floor Friable 0.039 4 a-b-c Pink Third Floor – Room 2A Friable 0.018




14

5.0 CONCLUSIONS A designated substance survey was completed at Schumacher Public School on December 3rd, 2008. None of the samples taken were identified as Asbestos or Lead containing. There were no immediate dangers found with these substances. 6.0 LIMITATIONS The information, conclusions and recommendations given herein are specifically for this project and this client only, and the scope of work described herein. It may not be sufficient for other uses. The conclusions and recommendations regarding environmental conditions, which are presented in this report are based on a scope of work authorized by the Client, however, it should be noted that virtually no scope of work, no matter how exhaustive, can identify all contaminants or all conditions above and below ground. For example, conditions between test holes or sample locations may differ from those encountered in the investigation and conditions may change with time. This report therefore cannot warranty that all conditions on or off the site are represented by those identified at specific locations. The services performed as described in this report were based on visual observations of the site, structures and outbuildings. There were no destructive investigations performed at this site. Note also that standards, guidelines and practices related to environmental investigations may change with time. Those that were applied at the time of this investigation may be obsolete or unacceptable at a later date. The comments given in this report on potential remediation problems and possible methods are intended only for the guidance of the designer. The scope of work may not be sufficient to determine all of the factors that may affect construction or clean-up methods and costs. Any results from an analytical laboratory reported herein have been carried out by others, in this case, EMSL Analytical and BZ Environmental Consulting does not warranty their accuracy. All laboratories used by BZ Environmental Consulting are accredited by the appropriate authorities for the specific registered tests.




15

7.0 CLOSURE We trust this information is sufficient for your present purposes. Should you have any questions, please do not hesitate to contact the undersigned directly. Yours Truly, BZ ENVIRONMENTAL Mark J. Bednarz, B.E.S., P.Geo., Sr. Environmental Geoscientist

APPENDIX A

Site Plans

APPENDIX B

LABORATORY CERTIFICATES OF ANALYSIS

Asbestos Analysis of Bulk Materials for Ontario Regulation 278/05 via

EPA600/R-93/116 Method

EMSL Analytical, Inc.

107 Haddon Ave., Westmont, NJ 08108

Phone: (856) 858-4800 Fax: (856) 858-4960 Email: [email protected]

040906905

Attn: Mark Bednarz

BZ Environmental Consulting

70 C Mount Joy Street North

Suite 125

Timmins, ON P4N 4V7

Customer PO:

Received: 03/20/09 9:05 AM

2009-164-36

Customer ID: BZEN78

Fax: (705) 268-1220 Phone: (705) 268-6220

Project:

EMSL Order:

EMSL Proj:

3/24/2009Analysis Date:

Report Date: 3/24/2009

1A TILE

BASEMENT ROOM 18

Client Sample ID: Lab Sample ID:Sample Description:

Analyzed

Date Asbestos Fibrous Non-FibrousTest Color

Non Asbestos

Comment

040906905-0001

PLM 3/24/2009 None DetectedBeige 85%15%

1A BACKING

BASEMENT ROOM 18


Analyzed


Non Asbestos

Comment

040906905-0001A

PLM 3/24/2009 None DetectedBrown 0%100%

1B

BASEMENT ROOM 18


Analyzed


Non Asbestos

Comment

040906905-0002


1C TILE

BASEMENT ROOM 18


Analyzed


Non Asbestos

Comment

040906905-0003


1C BACKING

BASEMENT ROOM 18


Analyzed


Non Asbestos

Comment

040906905-0003A


2A TILE

BASEMENT ROOM 18


Analyzed


Non Asbestos

Comment

040906905-0004

PLM 3/24/2009 None DetectedGreen 85%15%

2A BACKING

BASEMENT ROOM 18


Analyzed


Non Asbestos

Comment

040906905-0004A


Page 1OntarioEPA7.9.4


Asbestos Analysis of Bulk Materials for Ontario Regulation 278/05 via EPA600/R-93/116 Method

Attn:Mark Bednarz


EMSL Proj:2009-164-36

EMSL Analytical, Inc.

107 Haddon Ave., Westmont, NJ 08108


2B TILE

BASEMENT ROOM 18


Analyzed


Non Asbestos

Comment

040906905-0005


2B BACKING

BASEMENT ROOM 18


Analyzed


Non Asbestos

Comment

040906905-0005A


2C TILE

BASEMENT ROOM 18


Analyzed


Non Asbestos

Comment

040906905-0006


2C BACKING

BASEMENT ROOM 18


Analyzed


Non Asbestos

Comment

040906905-0006A


PLM:

None Detected = <0.5%. EMSL maintains liability limited to cost of analysis. This report relates only to the samples reported above and may not be reproduced, except in full, without

written approval by EMSL. EMSL bears no responsibility for sample collection activities or analytical method limitations. Interpretation and use of test results are the responsibility of the client. Samples received in good condition unless otherwise noted. This report must not be used to claim product endorsement by NVLAP of any agency of the U.S. Government.

Stephen Siegel, CIH, Laboratory Manager

or other approved signatory

Analysis performed by EMSL Westmont (NVLAP #101048-0), NY ELAP 10872

Analyst(s)

Ilea GomesMelissa Klinedinst

Page 2THIS IS THE LAST PAGE OF THE REPORT.OntarioEPA7.9.4


Client Sample Description ConcentrationLab ID AnalyzedLead

Collected

EMSL Analytical

3 Cooper St., Westmont, NJ 08108


200903956

Attn: Mark Bednarz


70 C Mount Joy Street North

Suite 125

Timmins, ON P4N 4V7

Customer PO: CC 015166

Received: 03/20/09 11:30 AM

2009-164-36

Customer ID: BZEN78

Fax: (705) 268-1220 Phone: (705) 268-6220

Project:

EMSL Order:

EMSL Proj:

Report Date: 3/25/2009

Lead in Paint Chips by Flame AAS (SW 846 3050B*/7420)

Lead Paint- 3rd Floor Room 2A

00013A <0.012 % wt3/24/20093/19/2009


00023B <0.016 % wt3/24/20093/19/2009


00033C <0.039 % wt3/24/20093/19/2009

Lead Paint- 3rd Floor

00044A <0.016 % wt3/24/20093/19/2009


00054B <0.011 % wt3/24/20093/19/2009


00064C <0.018 % wt3/24/20093/19/2009

Page 1 of 1

Shannon Kauffman, Lead Lab Supervisor

or other approved signatory

ChmSnglePrm/nQC

Date Printed: 3/25/2009 11:41:18 AM

Reporting limit is 0.01 % wt. The QC data associated with these sample results included in this report meet the method quality control requirements, unless specifically indicated otherwise. Unless noted, results in this report are not blank corrected . This report relates only to the samples reported above and may not be reproduced, except in full, without written approval by EMSL. EMSL bears no responsibility for sample collection activities.

* slight modifications to methods applied Samples received in good condition unless otherwise noted. Quality Control Data associated with this sample set is within acceptable limits, unless otherwise noted

ACCREDITATIONS: NJ-NELAP: 04653, AIHA Environmental Lead Laboratory Approval Program: 100194


APPENDIX C

SITE PHOTOS

Picture 1- Entrance

Picture 2- South facing hallway

Picture 3- Hallway Ceiling tiles

Picture 4- Basement hallway

Picture 5- Elevator located in School

Picture 6- Boiler Room

Picture 7- Boiler Room pipes

Picture 8- Boiler Room pipes

Picture 9- Boiler Room Pipe wrap

Picture 10- Basement, Room 18, Storage- Floor Tiles

Picture 11- Basement, Room 18, Storage- Floor Tiles

Picture 12- Basement piping along hallway

Picture 13- 3rd Floor, Room 2A- Lead Paint

Picture 14- 3rd Floor, Lead Paint

Appendix B DSBONE Documents

DISTRICT SCHOOL BOARD ONTARIO NORTH EAST ASBESTOS PROJECT WORK RECORD BUILDING: _____________________________________________________________ DATE: _________________________________________________________________ PROJECT: ______________________________________________________________ (Work Order Number or Purchase Order Number) PROJECT TYPE:

□ Emergency

□ Planned Project

□ Type 1

□ Type 2

□ Type 3

□ Glove Bag AREA OF WORK: _______________________________________________________ (Room Name, Number and Floor) DESCRIPTION: _________________________________________________________ (Description of work – remove, repair, seal or enclose, materials, methods, equipment, etc.) ______________________________________________________________________ PROJECT START DATE: _________________________________________________ PROJECT END DATE: ___________________________________________________ WORKER: _____________________________________________________________ CONTRACTOR: ________________________________________________________ TELEPHONE: __________________________________________________________ CONSULTANT: ________________________________________________________ TELEPHONE: __________________________________________________________ Asbestos Record provided to Contractor or Worker?

□ YES □ NO (Explain) _______________________________________________ Notification to Principal?

□ YES □ NO

Notice to Ministry of Labour Inspector? (Required for type 3 operation and glove bag operation)

□ YES □ NO Air sampling performed during abatement?

□ YES □ NO Clearance Air Monitoring performed after Type 3 abatement?

□ YES □ NO Air Monitoring results to Joint Occupational Health and Safety committee?

□ YES □ NO Personal Protective Equipment used? List _________________________________________ Work area sealed and warning signs erected?

□ YES □ NO Asbestos Record updated to reflect changes in ACM Inventory?

□ YES □ NO (Work did not result in changes to Asbestos Record) Asbestos waste removed from site and disposed of?

□ YES (dump tickets attached) □ NO (ACM waste not generated)

□ NO (ACM waste to be disposed of at a later date) Attach all correspondence such as insurance, specifications, drawings, change orders, inspection reports for inclusion in the Asbestos Management Program Binder.

DISTRICT SCHOOL BOARD ONTARIO NORTH EAST CONTRACTOR ACKNOWLEDGEMENT FORM District School Board Ontario North East (DSBONE) has identified the presence of various friable and non-friable Asbestos Containing Materials (ACM) in the building. An Asbestos Record showing the locations and amounts of these materials found is available for viewing in the Asbestos Management Program binder located at the front office of the building. No work is to be undertaken unless this record has been reviewed by the worker(s). The Contractor and their sub-contractors shall follow the work procedures as specified by DSBONE’s Asbestos Management Program and shall not disturb ACM without using proper procedures as set out in Ontario Regulation 278/05 (Designated Substance – Asbestos on Construction Projects and in Buildings and Repair Operations) and this Asbestos Management Program. The disturbance of asbestos building materials for some Type 1 and all Type 2 and 3 operations are to be undertaken by Asbestos Abatement Contractors that maintain the appropriate insurance coverage and meet the requirements as set out in O. Reg. 278/05. Contractors are to: - Notify orally and in writing, an inspector at the office of the Ontario Ministry of Labour nearest the project site (Notice of Project) as per O. Reg. 278/05, prior to commencing Type 3 abatement, Glove bag abatement or any abatement project that exceeds $50,000.00 in cost - Notify Sanitary Landfill site as per Ontario Ministry of Environment Regulation 347 as amended - Inform all sub-trades and workers of the presence of ACM identified in the Asbestos Record or in the contract documents prior to undertaking any work -Cease work immediately and notify in writing and orally an MOL inspector at the office of the Ministry of Labour nearest the workplace; the building owner; the contractor and the joint health and safety committee or the health and safety representative for the workplace if material is found that may contain ACM but was not identified in the Asbestos Record or contract documents BUILDING: ______________________________________________________________ PROJECT: ______________________________________________________________ (Work Order Number or Purchase Order Number) CONTRACTOR:__________________________________________________________

NAME AND TITLE: ________________________________________________________

SIGNATURE: ____________________________________________________________

DATE: __________________________________________________________________

HOT WORK BEING DONE BY EMPLOYEE CONTRACTOR ____________________________

FIRE WATCH SIGNOFF: Work area and all adjacent areas to which sparks and heat might have spread were inspected during the watch period and were found fire safe. Signed: _______________________________ FINAL CHECKUP: Work area was monitored for 4 hours following Hot Work and found fire safe. Signed: _______________________________ I verify the above location has been examined, the precautions checked on the Required Precautions Checklist have been taken to prevent fire, and permis-sion is authorized for this work. Signed: _______________________________

Time Started AM PM

Time Finished AM PM

PERMIT EXPIRES

DATE TIME AM PM

DATE JOB NUMBER

LOCATION/BUILDING AND FLOOR

NATURE OF JOB

NAME OF PERSON DOING HOT WORK

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HOT WORK PERMIT

HOT WORK BEING DONE BY EMPLOYEE CONTRACTOR _____________________________

DATE JOB NUMBER


NATURE OF JOB

Time Started AM PM

Time Finished AM PM

HO

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HOT WORK PERMIT

HOT WORK BEING DONE BY EMPLOYEE CONTRACTOR _____________________________

DATE JOB NUMBER


NATURE OF JOB

Time Started AM PM

Time Finished AM PM

HO

T W

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K P

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NATURE OF JOB

NAME OF PERSON DOING HOT WORK

PERMIT EXPIRES

DATE TIME AM PM

DATE JOB NUMBER

PERMIT EXPIRES

DATE TIME AM PM

DATE JOB NUMBER

HOT WORK BEING DONE BY EMPLOYE CONTRACTOR ____________________________ FIRE WATCH SIGNOFF: Work area and all adjacent areas to which sparks and heat might have spread were inspected during the watch period and were found fire safe. Signed: _______________________________ FINAL CHECKUP: Work area was monitored for 4 hours following Hot Work and found fire safe. Signed: _______________________________ I verify the above location has been examined, the precau-tions checked on the Required Precautions Checklist have been taken to prevent fire, and permission is authorized for this work. Signed: _______________________________

HO

T W

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REQUIRED PRECAUTIONS CHECKLIST

Available sprinklers, hose streams and extinguishers are in service/operable. Hot Work equipment in good repair.

Requirements within 35 ft (11 m) of work Flammable liquids, dust, lint and oil deposits removed.

Explosive atmosphere in area eliminated.

Floors swept clean.

Combustible floors wet down, covered with damp sand or fire-resistive sheets.

Remove other combustibles where possible. Otherwise

cover with fire-resistive tarpolins or metal shields.

All wall and floor openings covered.

Fire-resistive tarpolins suspended beneath work.

Protect or shut down ducts and converyors that might carry sparks to distant combustibles.

Work on walls, ceilings or roofs

Construction is non-combustible and witho Combustible covering or insulation.

Combustibles on other side of walls, ceilings or roofs are moved away.

Work on enclosed equipment

Enclosed equipment cleaned of all combustibles.

Containers purged of flammable liquid/vapours.

Presserized vessels, piping and equipment removed from ssrvice, isolated and vented.

Fire watch/Hot Work area monitoring

Fire watch will be provided during and for 60 minutes after work, including coffee or lunch breaks,

Fire watch is supplied with suitable extinguishers And where practical a charged small hose.

Fire watch is trained in use of equipement and in sounding alarm.

Fire watch may be required in adjoining areas above or below.

Monitor Hot Work area for 4 hours after job is completed.

Other Precautions Taken:

__________________________________________

___________________________________________

HO

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CH

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REQUIRED PRECAUTIONS CHECKLIST

Available sprinklers, hose streams and extinguishers are in service/operable. Hot Work equipment in good repair.

Requirements within 35 ft (11 m) of work Flammable liquids, dust, lint and oil deposits removed.

Explosive atmosphere in area eliminated.

Floors swept clean.

Combustible floors wet down, covered with damp sand or fire-resistive sheets.

Remove other combustibles where possible. Otherwise

cover with fire-resistive tarpolins or metal shields.

All wall and floor openings covered.

Fire-resistive tarpolins suspended beneath work.

Protect or shut down ducts and converyors that might carry sparks to distant combustibles.

Work on walls, ceilings or roofs

Construction is non-combustible and witho Combustible covering or insulation.

Combustibles on other side of walls, ceilings or roofs are moved away.

Work on enclosed equipment

Enclosed equipment cleaned of all combustibles.

Containers purged of flammable liquid/vapours.

Presserized vessels, piping and equipment removed from ssrvice, isolated and vented.

Fire watch/Hot Work area monitoring

Fire watch will be provided during and for 60 minutes after work, including coffee or lunch breaks,

Fire watch is supplied with suitable extinguishers And where practical a charged small hose.

Fire watch is trained in use of equipement and in sounding alarm.

Fire watch may be required in adjoining areas above or below.

Monitor Hot Work area for 4 hours after job is completed.

Other Precautions Taken:

__________________________________________

___________________________________________

WARNING!

HOT WORK IN PROGRESS WATCH FOR FIRE!

DATE OF WORK _________________________

IN CASE OF EMERGENCY: CALL: ________________________________________ AT: __________________________________________ ______________________________________________ ______________________________________________

District School Board Ontario North East

To: Contractors doing work on School Board Property

Subject: Procedures for contract work on School Board Property When District School Board Ontario North East issues a purchase order for your company to do work on Board property, the following procedures are to be followed: The following documentation is to be submitted prior to starting any work:

- Proof of Liability Insurance Coverage naming District School Board Ontario North East as additional insured (minimum amount as specified in DSBONE Terms and Conditions or Tender Documents)

- WSIB Clearance Certificate - A copy of a valid criminal background check “Police Records Check” for staff visiting the

schools. The vulnerable screening section may be requested at the discretion of the Board. You are to advise your School Board contact as to when the work is to be scheduled so that the school can be informed prior to your arrival. Your staff members are to sign‐in at the school when they arrive. If the work involves touching the fabric of the building or mechanical systems and a customized current Designated Substance Survey was not submitted to you, inform your School Board contact prior to doing any work. There shall be no vehicular movement on the building property between the hours of 8:00 am and 4:30 pm on school days, unless supervised by one or more persons on foot who can control the vehicle operator and pedestrians moving in the area. There shall be no Hazardous Materials (under WHMIS regulation) to be brought onto School Board property without prior notification and current MSDS. Personal protective equipment and storage requirements for these products are to be followed by the Contractor. District School Board Ontario North East may also request documentation on your company’s Health and Safety record, procedures and training prior to performing any work to ensure healthy and safe practices are being followed. Feel free to contact me should you have any issues with the above.

Sincerely,

Carole Horton Manager of Building Services

www.jlrichards.ca

JLR Logo is a Registered Trademark ® 2009, all rights are reserved

Ottawa 864 Lady Ellen Place Ottawa ON Canada K1Z 5M2 Tel: 613 728-3571 [email protected]

Kingston 203-863 Princess Street Kingston ON Canada K7L 5N4 Tel: 613 544-1424 [email protected]

Sudbury 314 Countryside Drive Sudbury ON Canada P3E 6G2 Tel: 705 522-8174 [email protected]

Timmins 201-150 Algonquin Blvd. East Timmins ON Canada P4N 1A7 Tel: 705 360-1899 [email protected]

North Bay 200-175 Progress Road North Bay ON Canada P1A 0B8 Tel: 705 495-7597 [email protected]

Hawkesbury 326 Bertha Street Hawkesbury ON Canada K6A 2A8 Tel: 613 632-0287 [email protected]

Guelph 107-450 Speedvale Ave. West Guelph ON Canada N1H 7Y6 Tel: 519 763-0713 [email protected]