750 collins street, docklandssassi.audit.net.au/documents/content/inductionadvice/554... · 2014....

Site Specific Induction Handout 750 Collins Street

Revision 0 - October 2014 1

750 Collins Street, Docklands

SITE SPECIFIC INDUCTION HANDOUT Revision 1

Date: October 2014

This is a controlled document – check for the latest version on the property website www.750collinsstreet.com.au

http://www.750collinsstreet.com.au/



Table of Contents

1.0 INTRODUCTION ..................................................................................................................................... 3

1.1 Contractor Prequalification .................................................................................................................. 3

2.0 ACCESS TO BUILDING AND RESTRICTED AREAS ........................................................................... 4

2.1 Building Access ................................................................................................................................... 4

2.2 Contractor Access Point ...................................................................................................................... 4

2.3 Access to work areas .......................................................................................................................... 4

2.4 Car Park – No Parking......................................................................................................................... 4

2.5 Loading Dock – No Parking ................................................................................................................. 4

2.6 Controlled Access ................................................................................................................................ 5

2.7 Fire Penetrations ................................................................................................................................. 5

2.8 Goods Lift and Transportation ............................................................................................................. 5

3.0 FIRE SERVICES ISOLATIONS AND FALSE ALARMS OF FIRE .......................................................... 6

3.1 Procedures for Fire System Isolation & Impairment Requests ........................................................... 6

3.2 Isolation of Smoke Detectors .............................................................................................................. 6

3.3 Isolation of other Alarm Devices, VESDA, Zones and/or ASE ............................................................ 7

3.4 Hot Works ............................................................................................................................................ 8

3.5 Noisy Works ........................................................................................................................................ 8

4.0 SITE SPECIFIC RISKS ........................................................................................................................... 9

4.01 Roof Tops .......................................................................................................................................... 9

4.02 Roof Access ...................................................................................................................................... 9

4.03 No Smoking policy ............................................................................................................................. 9

4.04 Confined spaces ................................................................................................................................ 9

4.06 Ceiling grids and ceiling tiles ............................................................................................................. 9

4.07 Safety Signage ................................................................................................................................ 10

4.08 Core Holing ...................................................................................................................................... 10

4.09 Other Building Hazards ................................................................................................................... 10

5.0 INCIDENT REPORTING & FIRST AID ................................................................................................. 11

6.0 FIRST AID ............................................................................................................................................. 11

7.0 SPILLS .................................................................................................................................................. 11

8.0 BUILDING EVACUATION ..................................................................................................................... 12



1.0 INTRODUCTION

This document is intended as a quick reference “site specific” guide for contractors working at 750 Collins Street. The information includes the basic procedures for obtaining access to 750 Collins Street for routine works, provides site specific risk & hazards and an overview of 750 Collins Street’s emergency procedures.

The information contained herein is to be considered supplementary to the GPT Generic Contractor Induction Video and 750 Collins Street Building Users Guide.

1.1 Contractor Prequalification

This site specific induction is designed to inform contractors associated with a GPT managed Property of the minimum health and safety obligations required of them whilst working in the Property, including the identification of site-specific hazards and the application of house rules in relation to Health & Safety.

Contractors must ensure all employees read this document and understand their obligations under the relevant State-specific work health & safety legislation. As a guide, the safety precautions and procedures shall include, but not be limited to, the following site specific induction, as set out in this document.

Statutory rules and regulations are to be taken as a minimum guide only. Where GPT’s requirements exceed these, GPT’s requirements shall be met. Should you require clarification of any safety matters, please discuss with the GPT Management.



2.0 ACCESS TO BUILDING AND RESTRICTED AREAS

2.1 Building Access

The building is open between the hours of 8.30 am - 5.30 pm Monday to Friday.

Access to the goods lift will need to be arranged with the loading dock security office on (03) 9248 5208.

All access, including after hours access, needs to be pre-arranged, with the submission of a Site Access Form to GPT Management at least one (1) clear working day prior to the proposed works.

Note that GPT building security are not authorised to provide access to the building or tenancy for contractors engaged in tenancy fit out works.

2.2 Contractor Access Point

The primary access point for contractors is via the building’s Loading Dock Office, located off Fishplate Lane, where GPT contractors will be required to sign in on SASSI and collect keys and any work permits. Contractors are not permitted to enter or egress the building via the foyer or any other point unless under the strict approval of GPT Management.

The GPT Management Office is located on Level 3, 750 Collins Street.

2.3 Access to work areas

Access to and egress from the work area by all contractors must be by the dedicated goods lift. Under no circumstances are tradesmen to use the passenger lifts unless under the strict approval of GPT Management.

Contractors are not permitted to enter areas beyond those defined within the program of work other than for access to service or facilities specified in the Site Access Form.

2.4 Car Park – No Parking

There are no parking facilities available at 750 Collins Street for the use of contractor’s vehicles and contractors must make their own arrangements unless otherwise arranged with GPT Management.

2.5 Loading Dock – No Parking

Parking in the loading dock is not permitted other than to deliver or collect goods, materials, tools, equipment etc. Vehicles gaining access to the loading dock must be loaded / unloaded, and immediately taken off site.

Vehicles must not be left unattended in the loading dock area.

If a rubbish skip is required as part of the fit out works, approval must be sought from GPT Management prior to delivery.



2.6 Controlled Access

Access to all areas, including services risers, plant rooms, communication rooms, electrical switch rooms, roof etc. require the contractor to complete sections A, B and C of the Site Access Form and submit to GPT Management at least one (1) clear working day prior to the proposed works. If approved, the contractor will be required to attend the loading dock security office on the nominated working day and;

• Sign in on the SASSI unit; • Affix the SASSI sticker onto left or right breast pocket, ensuring the sticker is visible; • Provide photo ID to duty security officer; • Sign section G of the Site Access Form; • Sign and accept any relevant permits to work deemed applicable to the works; • Read and understand any applicable registers and/or risk assessment documentation, and; • Sign the key register prior to issue of keys by the duty security officer.

The contractor must return to the loading dock security office at the completion of the working shift to return the keys and sign off the relevant paper work and sign out on the SASSI unit.

2.7 Fire Penetrations

Note that access to services risers is subject to the tenant / contractor accepting all conditions below:

• Whenever a new penetration or opening of an existing penetration is involved, the contractor shall provide details of the location of the proposed penetration in section C on the Site Access Form.

• Prior to opening a penetration, the contractor shall ensure all necessary specialist tools, materials and equipment are at his disposal to fully close and seal a penetration every night whether or not the works are complete.

• The fire doors must not under any circumstances be held open whilst the contractor is not in immediate attendance.

• If the contractor leaves the immediate vicinity of the riser for any period of time or purpose whatsoever the fire door must be closed and locked.

• The contractor should be aware that all fire control valves are monitored and that any disturbance of valve handles within the fire service riser may call the Fire Brigade.

2.8 Goods Lift and Transportation

All building materials and equipment delivered to or removed from the building must be conveyed through the loading dock and via the goods lift.



3.0 FIRE SERVICES ISOLATIONS AND FALSE ALARMS OF FIRE

Any work that is likely to raise dust or produce smoke may result in the activation of the fire alarm system.

Works being carried out on, or in the vicinity, of the fire alarm monitoring or sprinkler systems without the GPT isolation procedures being followed can also be the cause of false alarms.

Any charges made by the Fire Brigade for call outs to false alarms caused by contractors or due to contractor’s negligence and/or failure to follow set procedures shall be payable by the contractor.

3.1 Procedures for Fire System Isolation & Impairment Requests

The following outlines the step by step procedure required to be followed when requesting isolation of smoke detectors, fire alarm devices and/or the building’s Fire Indicator Panel/Fire Brigade interface known as the “Alarm Signalling Equipment” or ASE.

Note that GPT Management will only approve the minimum level of isolation deemed appropriate to complete the task in the location covered by the scope of works, ensuring that the maximum level of protection is maintained at all times. The contractor must ensure that the level of isolation that has been approved is clearly understood when signing section G of the Site Access Form. Any queries should be forwarded to GPT Management prior to commencement of work.

Notwithstanding the requirements specified elsewhere in this document, approval for isolation of the sprinkler system on a single floor or multiple floors will not be granted:

• If such approval would leave two adjacent floors isolated simultaneously; • Works are scheduled to run concurrently with any hot works.

3.2 Isolation of Smoke Detectors

1) Prior to any works being carried out that may result in the activation of the fire alarm smoke detection system, the contractor must apply to GPT Management and request isolation of smoke detectors as appropriate. The contractor must complete sections A, B and C of the Site Access Form and submit to GPT Management no less than two (2) clear working days prior to proposed isolation.

2) GPT Management will assess the request and complete sections D to F of the Site Access Form as applicable to the circumstances, and then forward it on to the loading dock security office along with any other additional permits that GPT Management and/or the contractor deem applicable to the scope of work.

3) An application for isolation of smoke detectors shall be made via the Site Access Form for each day that isolation is required, unless prior arrangements with GPT Management are made to cater for ongoing fit out works. In such cases a spread sheet may be drawn up specifically for each fit out type project will be held at the loading dock security office for “signing on and off” each day by the principal contractor. For ongoing type fit out works the principal contractor will be required to “bag“ smoke detectors each day to minimise risk of permanent contamination damage to the detector due to excessive dust. However the bags MUST be removed from the smoke detectors at the end of each day.

4) The contractor is required to visit the loading dock security office immediately prior to the proposed commencement of works and sign section G of the Site Access Form thereby validating the request to isolate. The duty Security Officer will then isolate the relevant smoke detector(s) and advise the contractor when isolated.

5) The contractor MUST return to the loading dock security office when the works are complete to “sign off” at section G of the Site Access Form, thereby formally advising that the works are complete and requesting that the smoke detector(s) be de-isolated.



6) Please be advised that some form of security may be required to be deposited with the loading dock security officer to ensure the contractors cooperation in advising when the works are complete.

3.3 Isolation of other Alarm Devices, VESDA, Zones and/or ASE

1) Prior to any sprinkler system or fire alarm system modifications or testing being carried out that may result in the activation of the fire alarm system, the contractor must apply to GPT Management and request isolation of alarm devices and/or ASE as appropriate. The contractor must complete sections A, B and C of the Site Access Form and submit to GPT Management no less than two (2) clear working days in advance of proposed isolation.

2) GPT Management will assess the request and complete sections D to F of the Site Access Form as applicable to the circumstances, and then forward it on to the loading dock office along with any other additional permits that GPT Management and/or the contractor deem applicable to the scope of work.

3) In order to minimise risk the only acceptable method of draining down the floor sprinkler system is via the operation of the relevant solenoid test drain or other method downstream of the floor isolation valve. Approval to drain down the associated section of the installation to achieve a quicker floor drain time will not be granted. To this end, only the floor isolation valve monitor and flow switch will be isolated i.e. the installation pressure switch protecting other floors will not be isolated during the course of the works.

The ASE will be isolated for the duration of the drain down and refill component of the works only.

Application for isolation of alarm devices and/or ASE shall be made via a separate Site Access Form form for each day that isolation is required.

4) The contractor is required to visit the loading dock security office immediately prior to the proposed commencement of works and sign section G of the Site Access Form, thereby validating the request to isolate the alarm devices and/or ASE. The duty Security Officer or Building Fire Services Contractor will then isolate the relevant alarm devices, zones and/or ASE and advise the contractor when isolated.

5) The contractor MUST return to the loading dock security office when the works are complete to sign off, thereby formally advising that the works are complete and request that the alarm devices, zones and/or ASE be de-isolated. The contractor must remain on site until the Duty Security officer has successfully de-isolated the devices and/or ASE under their control.

6) Please be advised that some form of security may be required to be deposited with the loading dock security officer to ensure the contractors cooperation in advising when the works are complete.

In the event that a device under the contractor’s control cannot be successfully de-isolated due to the device being in a state of “fault” or “alarm”, the contractor will be requested to investigate and rectify the problem prior to leaving site.

Note that no section of the sprinkler installation is to remain isolated overnight regardless of the completion status of the works.



3.4 Hot Works

Prior to any welding, soldering, cutting or grinding works being carried out the contractor must apply to GPT Management for permission to carry out such works. The contractor must complete sections A, B and C of the Site Access Form and submit to GPT Management no less than one (1) clear working day in advance of the proposed works.

The contractor must clearly indicate on the form whenever hot works are to be carried out in any riser shaft as additional precautions will need to be employed.

a) GPT Management will assess the request and complete sections D to F of the form as applicable to the circumstances, prepare and attach a Hot Work Permit.

b) The contractor is required to visit the loading dock security office immediately prior to the proposed commencement of works and be briefed as to the contractor’s responsibilities. When the security officer is satisfied that the contractor is fully aware of his/her responsibilities and that the sprinkler and hydrant systems are not out of service, the contractor will be asked to sign section G of the Site Access Form and sign the attached Hot Work Permit.

c) The contractor will then be issued with a Hot Works Permit. d) The contractor must be equipped with a fully compliant fire extinguisher and where

deemed appropriate a fire blanket.

DO NOT REMOVE LOCAL EXTINGUISHERS FROM HOOKS OR CABINETS FOR HOT WORKS REQUIREMENTS AS THEY MAY BE NEEDED IN AN EMERGENCY.

e) The contractor MUST return to the loading dock security office when the works are complete and the 30 minute fire watch has expired and notify the Duty Security Officer that the Hot Work has been completed.

f) The contractor is then required to accompany the Duty Security Officer to the hot works site for inspection before the contractor can “sign off” at section G of the Site Access Form and the Duty Security Officer can close the Hot Work Permit.

g) Please be advised that the contractor should allow ample time for the above inspection process, and that some form of security may be required to be deposited with the loading dock security officer to ensure the contractors cooperation.

h) Note other work permits may be required as the nature of work dictates (e.g. confined space). This will be discussed as required with an onsite GPT Management representative on a case by case basis.

3.5 Noisy Works

Drilling and other disruptive noise-generating activities that affect customers or our visitors cannot be carried out between the following hours:

Monday to Friday: 7.00 am to 6.00 pm .

Saturday & Sunday: Contact GPT Management.

Public Holidays: Contact GPT Management.

All noisy works must be agreed to with GPT Management providing no less than one (1) clear working day prior to the proposed works.



4.0 SITE SPECIFIC RISKS

4.01 Roof Tops

Level 11 roof area can be accessed from the Goods Lift and has a parapet wall surrounding the perimeter, creating a safe working area.

Level 12 plant roof areas are not to be accessed without prior approval from GPT Management.

4.02 Roof Access

All contractors must be aware that access to the roof area is by GPT permit only.

BMU Access is permitted to trained Operators only, evidence of such training for the specific equipment at CBW must be provided. If training is required this can organised through GPT Management.

Radiation Hazards / Transmitters – 750 Collins Street has been equipped with a number of Radio Frequency Antennas. The transmission equipment is located in the restricted roof plant areas. The site’s Radio Frequency Radiation Manual can be located at the Loading Dock and provides guidance on areas that should not be accessed while the equipment is transmitting.

Other than the BMU, there are no purpose built height safety systems installed on the roof at 750 Collins Street.

Before any abseiling can take place the contractor must submit a safe work method statement, work cover, public and products liability certificate of currency through SASSI, and approved training qualifications sighted by GPT Management.

4.03 No Smoking policy

GPT supports a no smoking policy and will therefore remove any person from the site that is found to be in breach of this policy.

4.04 Confined spaces

Confined spaces are identified at each location. Access to any confined space is via the onsite permit system and proof that the persons who are planning on undertaking work in areas designated as being a confined space have under gone specific training. Those that cannot confirm that they have under gone such training will not be permitted access.

750 Collins Street’s Confined Spaces Register can be located at the Loading Dock.

Confined space locations:

Please consult the onsite Confined Spaces Register.

4.06 Ceiling grids and ceiling tiles

Gloves must be worn when handling ceiling tiles due to possible sharp edges on supporting grid and to also ensure that the ceiling tiles within the tenancy are maintained in a good clean condition.



4.07 Safety Signage

Throughout 750 Collins Street, signage has been installed to advise of all sorts Hazards e.g. Trip, low Head Room, Confined Space, and Restricted Area. Doors also have information printed on them e.g. Keep Clear Fire Door, Danger Lift Well Entry of Unauthorised Persons Prohibited.

Please obey all signage; it has been installed for your safety.

4.08 Core Holing

Any core holing must have base building structural engineers’ sign off and be approved by GPT Management prior to the commencement of any work.

4.09 Other Building Hazards

Plant rooms contain various hazards that contractors need to be aware of:

• Cooling tower systems are located on level 11 plant roof area. This area is classified as a Bio Hazard zone and therefore only authorised access is permitted. Authorised access is permitted upon satisfaction that the contractor understands the risks and is in possession of relevant PPE.

• AHU waste drains on floors. These are highlighted by yellow tape, however caution must be taken when walking around the plant room areas at all times.

• Caution is to be taken when entering AHU fan chambers. If in any doubt or preventative maintenance is to be conducted, liaise with GPT Management to have the fans isolated prior to entry.

• Lift Motor rooms and Lift Shafts contain moving machinery and electrical hazards and may only be accessed by licensed Lift Mechanics.

• Access to main switchboard rooms and / or electrical riser shafts is via the GPT permit system only. Switching of equipment (unless a safety emergency dictates) is not permitted without a GPT permit. Isolation of power for maintenance purposes or otherwise must be via the lockout procedure.

• Hearing protection must be worn at all times in all plant (including generator room) areas.



5.0 INCIDENT REPORTING & FIRST AID

In the event of an injury being sustained of a near miss you must inform GPT Management on site immediately and fill out an incident report.

6.0 FIRST AID

First Aid Kits are located in the following locations:

• Level 11 Goods Lift Lobby; • Level 3 GPT Management Office; • Level 2 Security Control Room, and; • Level 1 Loading Dock Office.

Please note that if these first aid kits are used GPT Management must be notified so that arrangements can be made to re-fill the cabinets.

7.0 SPILLS

Spills of any kind must be reported to building management. Spill Kits for the containment of large and/or hazardous materials or chemicals are located in the following locations:

• Level 11 Generator Room; and • Level 1 Loading Dock.

Please note that if these spill kits are used GPT Management must be notified so that arrangements can be made to replenish the items used.

All absorbent materials must be disposed of in an environmentally conscious manner.



8.0 BUILDING EVACUATION

GPT Management manages the building’s emergency evacuation procedures. This is performed through the Building’s Emergency Control Organization or ECO as it is more commonly known.

Four fire stairwells are located on each floor and lead out of the building.

Assembly Areas

There are 2 Assembly Areas for 750 Collins Street. The Locations are:

Location A Covers the Eastern exits from Village Street along the Southern side of Collins Street to

Collins Square.

Location B Covers the Northern exits from Fishplate Lane, along Batmans Hill Drive, along Bourke

Street to Assembly Area B Parkland

Evacuation plans showing assembly points should be located within the premises and the common area

of the building.

(Under special circumstances, Building Security may advise of an alternate assembly area).



BUILDING EMERGENCY CONTROL ORGANISATION

Upon activation of the following alarms follow the instruction given.

ALERT Signal -“Beep, Beep.....”

1 Prepare to leave the Building. 2 Wait for instructions from the Wardens.

EVACUATION Signal – “Whoop, Whoop......”

3 Assemble at evacuation exit in your area. 4 Proceed on instruction from your Floor Warden to the assembly area via the exit as directed and

assemble in an orderly manner. 5 Wardens will then report to the Floor Warden advising if anyone has been left behind and/or

unable to evacuate. 6 Upon leaving the building proceed quickly and quietly to the assembly area as directed and await

further instruction. 7 You will be notified by the assembly point warden when it is safe to re-enter the premises.

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