9 17 19 fpta board meeting agenda - home | fpta · (jta), oliver cromwell (suntran), and bill...

34
Agenda Murriah Dekle, Board Chair Rob Stephens, Vice Chair Clinton Forbes, Secretary/Treasurer Brad Miller, PastChair Jesus Gomez, Finance Corporation Chair FPTA Annual Board of Directors Meeting September 17, 2019 Omni ChampionsGate Lanier Room Dial into the conference: (712) 451-0229, Access Code: 785303 Then, join the online meeting: https://join.freeconferencecall.com/lisabacot I. 2:00 p.m. Call to Order and Roll Call II. 2:05 p.m. Action Needed Consent Agenda- Murriah Dekle, Chair a. Approval of August 8, 2019 Minutes b. Digital Capital Company Contract (Amy Keys Services) c. Harvard and Associates Contract (FPTA Financial Review Firm) III. 2:10 p.m. Florida Transportation Plan Update- Jim Halley, FDOT IV. 2:40 p.m. ANNUAL MEETING a. Overview of By-Laws Regarding Voting Membership from Each Tier, Lisa Bacot, Executive Director b. Caucus Among the Tiers c. Action Needed Election of FPTA Board of Directors for 2018-2019 Fiscal Year V. 3:00 p.m. Action Needed Legislative Platform–Lisa Bacot, Executive Director VI. 3:15 p.m. Discussion of Joining in an Amicus Brief in Support of Hillsborough County and HART VII. 3:15 p.m. Action Needed Treasurer’s Report– Clinton Forbes, Treasurer a. Budget Update b. Statement of Financial Position c. Proposed FY 19-20 Budget VIII. 3:45 p.m. FTAFC Update – FTAFC Chairperson Jesus Gomez/ Heavy Duty Bus Contract Presentation – Lisa Darnall, JTA IX. 4:15 p.m. Ex-Officio & Business Member Reports: a. FDOT, Liz Stutts b. CUTR, Lisa Staes c. CTD, David Darm d. MPOAC, Carl Mikyska e. Floridians for Better Transportation, Sally Patrenos f. Business Class, Johnna McQuinn & Butch Sibley X. 4:45 p.m. Executive Director Report: a. Informational Items XI. Round the State (if time available) XII. 5:00 p.m. Adjournment Next Event & Board Meeting Will be Held: Tuesday, February 11, 2020 11:00 am – 1:30 pm Public Transportation & TD Legislative Awareness Day The Capitol Tallahassee, FL 32301 Wednesday, February 12, 2020 9:00 a.m. – 1:30 p.m. FPTA Board Meeting Four Points Sheraton Pineswood Room 316 W. Tennessee St.

Upload: others

Post on 02-Oct-2020

2 views

Category:

Documents


0 download

TRANSCRIPT

Page 1: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

Agenda

Murriah Dekle, Board Chair Rob Stephens, Vice Chair

Clinton Forbes, Secretary/Treasurer Brad Miller, PastChair

Jesus Gomez, Finance Corporation Chair

FPTA Annual Board of Directors Meeting September 17, 2019 Omni ChampionsGate Lanier Room Dial into the conference: (712) 451-0229, Access Code: 785303 Then, join the online meeting: https://join.freeconferencecall.com/lisabacot

I. 2:00 p.m. Call to Order and Roll Call

II. 2:05 p.m. Action Needed Consent Agenda- Murriah Dekle, Chair a. Approval of August 8, 2019 Minutes b. Digital Capital Company Contract (Amy Keys Services) c. Harvard and Associates Contract (FPTA Financial Review Firm)

III. 2:10 p.m. Florida Transportation Plan Update- Jim Halley, FDOT IV. 2:40 p.m. ANNUAL MEETING

a. Overview of By-Laws Regarding Voting Membership from Each Tier, Lisa Bacot, Executive Director

b. Caucus Among the Tiers c. Action Needed Election of FPTA Board of Directors for 2018-2019 Fiscal Year

V. 3:00 p.m. Action Needed Legislative Platform–Lisa Bacot, Executive Director VI. 3:15 p.m. Discussion of Joining in an Amicus Brief in Support of Hillsborough County and HART

VII. 3:15 p.m. Action Needed Treasurer’s Report– Clinton Forbes, Treasurer a. Budget Update b. Statement of Financial Position c. Proposed FY 19-20 Budget

VIII. 3:45 p.m. FTAFC Update – FTAFC Chairperson Jesus Gomez/ Heavy Duty Bus Contract Presentation – Lisa Darnall, JTA

IX. 4:15 p.m. Ex-Officio & Business Member Reports: a. FDOT, Liz Stutts b. CUTR, Lisa Staes c. CTD, David Darm d. MPOAC, Carl Mikyska e. Floridians for Better Transportation, Sally Patrenos f. Business Class, Johnna McQuinn & Butch Sibley

X. 4:45 p.m. Executive Director Report: a. Informational Items

XI. Round the State (if time available) XII. 5:00 p.m. Adjournment

Next Event & Board Meeting Will be Held:

Tuesday, February 11, 2020 11:00 am – 1:30 pm

Public Transportation & TD Legislative Awareness Day

The Capitol Tallahassee, FL 32301

Wednesday, February 12, 2020

9:00 a.m. – 1:30 p.m. FPTA Board Meeting Four Points Sheraton

Pineswood Room 316 W. Tennessee St.

Page 2: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

FPTA Board of Directors Meeting Minutes Page | 1

Florida Public Transportation Association Quarterly Board Meeting Minutes August 8, 2019 @ 9:00 p.m. in Orlando, Florida

MeetingcalledtoOrder:Themeetingwascalledtoorderat9:01aminOrlando,Florida.

Inattendance:Thefollowingwereinattendance:

Inperson:,KarenDeigl,MurriahDekle,JimHarrison,ClintonForbes,JesusGomez,BenLimmer,BradMiller,JohhnaMcQuinn,RobStephens,ElizabethStutts,RobertCodie,KurtScheible,ScottNelson,JodiGodfrey(CUTR)andLisaBacot.

Otherspresent:RonObert(Alliance),SteveHolmes(Uzurv),MaritzaValentin(REI),DavidRodriguez(St.LucieCOA),andTiffanyHomler(LYNX).

Onphone:TimGarling,RodDelostrinos,ColinMulloy(HART),DavidDarm(CTD),LisaDarnall(JTA),OliverCromwell(SunTran),andBillHearndon(StarMetro)

ConsentAgenda

• Minutes from June 13, 209 Meeting ActionTaken:AmotionwasmadebyJesusGomeztoapprovetheConsentAgenda;itwassecondedbyClintonForbes.Themotionpassedunanimously.

Treasurer’sReport

ClintonForbesgavetheTreasurer’sreport.HediscussedthecurrentBudgetvsActualsandtheStatementofFinancialPosition.

ActionTaken:MotionwasmadebyBradMillerandsecondedbyKurtScheibletoapprovetheTreasurer’sReport.Motionpassedunanimously.

Page 3: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

FPTA Board of Directors Meeting Minutes Page | 2

ChangingTravelBehaviorandRoleofTransitJodiGodfreyofCUTRprovidedapresentationwhichdiscussedthechangingtravelbehaviorofAmericansandthecontinuedroletransitshouldplay.

DiscussionItemsKurtScheiblegaveanoverviewofthenewlyestablishedMobilityManagementCommittee.TheCommitteediscussedPurposeandGoals,andagreedthattheirpurposewillmirrorAPTA’sMobilityManagementCommitteepurpose.Theboardhadanopendiscussionofseveralitems,includinginformationthatwouldbeusefultotheCommitteeandthefullboard.AmeetingwiththeCTDattheAnnualConferencewasdiscussed.ColinMulloyfromHARTgaveanoverviewoftheSafetyandSecuritySymposiumthatwasheldonJuly29from10:00am–3:00pminTampa.TheboarddiscussedHR1139,theTransitWorkerandPedestrianProtectionAct.Itwasstatedthatseveraltransitsystemshavecomeouttosupportthisbill,but,itstillhasalongwaytogo.Theboardwillcontinuetomonitorthebill.ViceChairStephensdiscussedpotentialimprovementstotheRoadeo.HiscommentshadbeenpreviouslydiscussedwiththeRoadeoCommitteeandsomewillbeintegratedintothenextRoadeo.

FTAFCUpdateJesusGomezprovidedabriefupdateoftheFTAFC,includinginformationpertainingtotheHeavy-DutyBuscontracts.Gillig’scontracthasbeensignedandisreadytogo,weareallstillwaitingontheothertwotobefinalized.ItwasalsomentionedthatsomesystemsareunsureifJTAhastheauthoritytosignacontractonbehalfoftheentirestate.FDOTsentanemailtoLisaBacotstatingtheydobelieveJTAhasthisauthorityandisauthorizedasastateagency,perFloridaStatutes.

Ex-Officio&BusinessClassMemberReportsEx-Officio&BusinessClassMembersgavetheirreports.

FloridaDepartmentofTransportation–LizStuttsthankedtheboardfortheirpatienceduringtheimplementationofthenewinvoicingprocess.ShealsomentionedthattheywillbereleasingDOT’sTransitMobilityVisioninthenearfuture.ShealsomentionedthattheyareworkingonupdatingChapter14-90,FACandexpectsinformationtobereleasedsoon.

CenterforUrbanTransportationResearch-JodiGodfreygaveanupdateonbehalfofCUTRandmentionedtheUSF/CUTRjustreceivedthedesignationofaUniversityTransportationCenter.

Page 4: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

FPTA Board of Directors Meeting Minutes Page | 3

ShealsomentionedthatStevePolzinjustretiredandDennisHinebaughandRobGreggwillberetiringsoon.JodialsomentionedthatYselaLlortwillbereceivingtheCUTRTransportationAchievementAwardinNovember,thefirstfemaletoreceivetheaward.

MetropolitanPlanningOrganizationAdvisoryCouncil-Nooverviewwasgiven.

FloridiansforBetterTransportation–Nooverviewwasgiven.

FloridaCommissionfortheTransportationDisadvantaged-DavidDarmstatedhewasgladtobeapartoftheboardandmentionedthatpartnershipsisoneofhisoverallthemes.HealsomentionedtheyareworkingonthenewInnovationandServiceDevelopmentGrants.

BusinessMembers-JohnnaMcQuinnstatedtheyarelookingforwardtotheAnnualConference.ShealsostatedshewouldliketocontinuetheideathatweimplementedlastyeartohaveallGM’svisitseveralvendors.Lisastatedshewillputthevendorsyouaretovisitinyournametags.

ExecutiveDirectorReportLisaBacotgaveanupdateontheAnnualConference,theGovernmentAffairsCommittee,thefutureRoadeoandotheritems.

RoundtheState

Eachtransitpropertygaveanupdateontheirlocalarea.

MeetingAdjourned:TheChairadjournedthemeetingat11:52a.m.

Page 5: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

1

CONTRACTUALAGREEMENTThis Contractual Agreement dated 10/01/19, ismade and entered into by andbetween theFloridaPublic Transportation Association (“FPTA”), whose address is 200 West College Ave., Suite 120,Tallahassee,FL32301,anonprofitcorporation,ANDKW4NDesignGroup,LLCd/b/aTheDigitalCapitalCompany,whoseaddress is901RigginsRd.,#414,Tallahassee,FL32308, (hereinafter referredtoas“Consultant”)forservicesrendered.

1. TermsofAgreement:ThisAgreementwillbeginon11/01/19andendon10/31/22.Eitherpartymaycancelthisagreementonthirty(30)dayswrittennoticetotheotherpartyinwriting.ThetermofthisagreementmaybeextendedbymutualwrittenconsentoftheParties.

2. Compensation:Ascompensationfortheservicestobeperformedwithin,Consultantshallreceiveamonthlysumof$1,400.00.Consultantshallreceivecompensationonthefifteenth(15th)dayofeachmonth.

3. ScopeofServices:FPTAherebyemploystheconsultanttoperformtheattachedScopeofServiceswiththetermsandconditionssetforthinthisagreement.

4. PlaceWhereServicesWillBeRendered:TheconsultantwillperformmostservicesinaccordancewiththiscontractatTheDigitalCapitalCompany.Inaddition,theconsultantwillperformservicesonthetelephone,byemail,andatsuchotherplacesasdesignatedbythecompanytoperformtheseservicesinaccordancewiththisagreement.

5. IndependentContractor:Boththecompanyandtheconsultantagreethattheconsultantwillactasanindependentcontractorintheperformanceofitsdutiesunderthiscontract.Accordingly,theconsultantshallberesponsibleforpaymentofalltaxesincludingFederal,Stateandlocaltaxesarisingoutoftheconsultant’sactivitiesinaccordancewiththiscontract,includingbywayofillustrationbutnotlimitation,FederalandStateincometax,SocialSecuritytax,UnemploymentInsurancetaxes,andanyothertaxesorbusinesslicensefeeasrequired.

6. ConfidentialInformation:Theconsultantagreesthatanyinformationreceivedbytheconsultantduringanyfurtheranceoftheconsultant’sobligationsinaccordancewiththiscontract,whichconcernsthepersonal,financialorotheraffairsofthecompanywillbetreatedbytheconsultantinfullconfidenceandwillnotberevealedtoanyotherpersons,firmsororganizations.

7. Amendments:AnyamendmentormodificationtothisagreementwillonlybebindingifevidencedinwritingandsignedbyeachPartyoranauthorizedrepresentativeofeachParty.

8. Assignment:TheContractorwillnotvoluntarilyorbyoperationoflawassignorotherwisetransferitsobligationsunderthisAgreementwithoutpriorwrittenconsentofFPTA.

9. Travel:Consultantshallbereimbursedforallbusinessrelatedtravel.TheConsultantmustutilizeFPTA’sTravelProcedures.

Page 6: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

2

10. ReturnofProperty:UpontheexpiryorterminationofthisAgreement,theContractorwillreturntoFPTAanyproperty,documentation,records,orconfidentialinformationwhichisthepropertyofFPTA.

11. Signatures:Boththecompanyandtheconsultantagreetotheabovecontract.Witnessedby:________________________________ ________________LisaBacot,ExecutiveDirector DateFLORIDAPUBLICTRANSPORTATIONASSOCIATION_________________________________ __________________AmyKeys DateKW4NDesignGroup,LLCd/b/aTheDigitalCapitalCompanyATTACHMENTS:ScopeofServices

Page 7: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

Page 1 of 1

Scope of Services

The Scope of Services that will be provided to the Florida Public Transportation Association (FPTA) is as

follows:

Weekly in-person or conference call meetings with the Executive Director, as schedules allow.

Respond to all membership inquiries in a customer service and solution-oriented way

Process all new membership applications and renewals

Perform data entry and ensure data integrity of membership and contact database

Work directly with current, and lapsed members primarily by phone and email, to renew annual

membership in the organization

Prepare and produce materials for workshops, meetings, and conferences

Attend meetings/events and assist with onsite registration and meeting logistics, including

answering inquiries from meeting registrants and speakers.

Assist with the development and delivery of FPTA publications

Work with the Executive Director to maintain the FPTA website, including ensuring materials on

the website are current by adding new information and deleting dated materials in a timely

manner

Maintain databases, as needed

Provide administrative support to Executive Director, such as:

• Opening and logging incoming mail, when needed

• Maintain general voicemail mailbox, when needed

• Organization and maintenance of files/documents, etc.

• Initiating and preparing memos and other correspondence

• Making photocopies

• Preparing mailings

• And other activities, as requested

Participate in special projects, including research and other organizational initiatives, as needed

Other duties, as assigned

Page 8: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

John D. Harvard, CPA 1408 North Piedmont Way Terri P. Boukater, CPA Stephen D. Cutright, CPA Tallahassee FL 32308 Adriana R. Bush, CPA Steven B. Liedy, CPA O: 850-224-9008 J. Kyle Malone, CPA F: 850-561-0708

www.harvardandassociates.com

September 10, 2019 To the Board of Directors Florida Public Transportation Association, Inc. Tallahassee, Florida We are pleased to confirm our understanding of the services we are to provide for the year ended September 30, 2019. We will prepare the financial statements of Florida Public Transportation Association, Inc., which comprise the statement of financial position as of September 30, 2019, and the related statements of activities, and cash flows for the year then ended, and the related notes to the financial statements, and perform a review engagement with respect to those financial statements. Our Responsibilities The objective of our engagement is to prepare financial statements in accordance with accounting principles generally accepted in the United States of America based on information provided by you, and obtain limited assurance as a basis for reporting whether we are aware of any material modifications that should be made to the financial statements in order for them to be in accordance with accounting principles generally accepted in the United States of America. We will conduct our review engagement in accordance with Statements on Standards for Accounting and Review Services promulgated by the Accounting and Review Services Committee of the AICPA and comply with applicable professional standards, including the AICPA's Code of Professional Conduct, and its ethical principles of integrity, objectivity, professional competence, and due care, when preparing the financial statements and performing the review engagement. A review engagement includes primarily applying analytical procedures to your financial data and making inquiries of management. A review engagement is substantially less in scope than an audit engagement, the objective of which is the expression of an opinion regarding the financial statements as a whole. A review engagement does not contemplate obtaining an understanding of the Association's internal control; assessing fraud risk; testing accounting records by obtaining sufficient appropriate audit evidence through inspection, observation, confirmation, or other

Page 9: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

examination of source documents; or other procedures ordinarily performed in an audit engagement. Accordingly, we will not express an opinion regarding the financial statements. Our engagement cannot be relied upon to identify or disclose any financial statement misstatements, including those caused by fraud or error, or to identify or disclose any wrongdoing within the Association or noncompliance with laws and regulations. However, we will inform the appropriate level of management of any material errors and any evidence or information that comes to our attention during the performance of our review procedures that fraud may have occurred. In addition, we will inform you of any evidence or information that comes to our attention during the performance of our review procedures regarding any wrongdoing within the Association or noncompliance with laws and regulations that may have occurred, unless they are clearly inconsequential. We have no responsibility to identify and communicate deficiencies or material weaknesses in your internal control as part of this engagement. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. Your Responsibilities The engagement to be performed is conducted on the basis that you acknowledge and understand that our role is to prepare financial statements in accordance with accounting principles generally accepted in the United States of America and to obtain limited assurance as a basis for reporting whether we are aware of any material modifications that should be made to the financial statements in order for the statements to be in accordance with accounting principles generally accepted in the United States of America. You have the following overall responsibilities that are fundamental to our undertaking the engagement in accordance with SSARS:

1. The selection of accounting principles generally accepted in the United States of America as the financial reporting framework to be applied in the preparation of the financial statements.

2. The preparation and fair presentation of financial statements in accordance with accounting principles generally accepted in the United States of America and the inclusion of all informative disclosures that are appropriate for accounting principles generally accepted in the United States of America.

3. The design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of the financial statements.

4. The prevention and detection of fraud. 5. To ensure that the Association complies with the laws and regulations applicable to its

activities. 6. The accuracy and completeness of the records, documents, explanations, and other

information, including significant judgments, you provide to us for the engagement. 7. To provide us with: access to all information of which you are aware is relevant to the

preparation and fair presentation of the financial statements, such as records, documentation, and other matters; additional information that we may request from you for the purpose of the review engagement; and unrestricted access to persons within the Association of whom we determine it necessary to make inquiries.

Page 10: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

8. To provide us, at the conclusion of the engagement, with a letter that confirms certain representations made during the review.

9. Including our review report in any document containing financial statements that indicates that we have performed a review engagement on such financial statements and, prior to inclusion of the report, to ask our permission to do so.

You are also responsible for all management decisions and responsibilities and for designating an individual with suitable skills, knowledge, and experience to oversee our preparation of your financial statements. You are responsible for evaluating the adequacy and results of the services performed and accepting responsibility for such services. Our Report We will issue a written report upon completion of our review of Florida Public Transportation Association, Inc.'s financial statements. Our report will be addressed to the board of directors of Florida Public Transportation Association, Inc. We cannot provide assurance that an unmodified accountants’ review report will be issued. Circumstances may arise in which it is necessary for us to report known departures from accounting principles generally accepted in the United States of America, add an emphasis-of-matter or other-matter paragraph(s), or withdraw from the engagement. If, for any reason, we are unable to complete the review of your financial statements, we will not issue a report on such statements as a result of this engagement. Other Services We will also perform tax preparation services related to this engagement. We will prepare Form 990, Return of Organization Exempt from Income Tax as of and for the year ended September 30, 2019. If, during our work, we discover information that affects prior-year tax returns, we will make you aware of the facts. However, we cannot be responsible for identifying all items that may affect prior-year returns. If you become aware of such information during the year, please contact us to discuss the best resolution of the issue. We will be happy to prepare appropriate amended returns as a separate engagement. Our work in connection with the preparation of the tax return does not include any procedures designed to discover defalcations or other irregularities, should any exist. The returns will be prepared solely from information provided to us without verification by us. In accordance with federal law and under no circumstances will we disclose your tax return information to any location outside the United States, to another tax return preparer outside of our firm for purposes of a second opinion, or to any other third party for any purpose without first receiving your consent. The IRS permits you to authorize us to discuss, on a limited basis, aspects of your return for one year after the due date of the return. Your consent to such a discussion is evidenced by checking a

Page 11: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

box on the return. Unless you tell us otherwise, we will check that box authorizing the IRS to discuss your return with us. Certain communications involving tax advice are privileged and not subject to disclosure to the IRS. By disclosing the contents of those communications to anyone or by turning over information about those communications to the government, you, your employees, or agents, may be waiving this privilege. To protect this right to privileged communication, please consult with us or your attorney prior to disclosing any information about our tax advice. Should you decide that it is appropriate for us to disclose any potentially privileged communication, you agree to provide us with written advance authority to make that disclosure. Should we receive any request for the disclosure of privileged information from any third party, including a subpoena or IRS summons, we will notify you. In the event you direct us not to make the disclosure, you agree to hold us harmless from any expenses incurred in defending the privilege, including, by way of illustration only, our attorney's fees, court costs, outside adviser's costs, or penalties or fines imposed as a result of your asserting the privilege or your direction to us to assert the privilege. The return may be selected for review by the taxing authorities. In the event of an audit, you may be requested to produce documents, records, or other evidence to substantiate the items of income and deduction shown on a tax return. Any proposed adjustments by the examining agent are subject to certain rights of appeal. In the event of a tax examination, we will be available, upon request, to represent you. However, such additional services are not included in the fees for the preparation of the tax return. John D. Harvard is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. We estimate that our fees for these services will be $3,750 – 3,950 for the review and for the tax preparation. The fee estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the work performed. If significant additional time is necessary, we will discuss it with you and arrive at a new estimate before we incur additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation.

Page 12: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

We appreciate the opportunity to be of service to you and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Sincerely,

John D. Harvard John D. Harvard, CPA Harvard & Associates, P.A. Acknowledged: Florida Public Transportation Association, Inc. _______________________________ Lisa M. Bacot, Executive Director _______________________________ Date _______________________________ Clinton Forbes, Treasurer _______________________________ Date

Page 13: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

The Florida Department of Transportation and its partners are updating the Florida Transportation Plan (FTP) which sets the vision and defines the goals, objectives, and strategies for Florida’s transportation system. The FTP is the overarching statewide transportation plan for all of Florida and affects every resident, business, and visitor. The Strategic Intermodal System (SIS) is Florida’s high priority network of transportation facilities and services important to the state’s economy and mobility. The SIS Policy Plan will be updated in 2021. Karen Deigl serves as FPTA’s representative on the FTP-SIS Steering Committee that helps identify goals, objectives, and strategies during these plans’ updates as well as leads implementation efforts for the plans. Jim Halley, Statewide Planning Coordinator with FDOT’s Office of Policy Planning, will provide an overview of the FTP and the Steering Committee’s activities. In advance of this discussion, please consider the following questions that will be posed to the audience in a live polling exercise during the FTP-SIS overview: • What trends will impact the future of public transportation in

Florida? • How will technology impact public transportation? • What is the greatest challenge for Florida’s public transportation

system to overcome related to changing technology and our transportation system?

• What are effective strategies to prepare our public transportation system for changes in technology?

Page 14: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

ANNUAL MEETING/ ELECTION OF FPTA OFFICERS CHAIR DEKLE

BACKGROUND Article VII of the FPTA By-Laws requires that the officers of the Association shall be elected from the members of the Board of Directors.

BY-LAWS ARTICLE VII: Election and Duties of Officers The officers of the Association shall be elected by the Board of Directors. The Board members representing the Business and Open Divisions are not eligible for elective office and they cannot vote in the election of officers. Election of officers will be held at the Annual Meeting and shall be by written ballot unless there is unanimous consent to elect by voice vote. A majority of the votes cast for an office shall be necessary for election. In the event a single candidate fails to receive a majority in the first ballot, the two candidates receiving the highest number of votes shall participate in a run-off election.

Officers shall consist of a Board Chair, a Vice-Chair and a Secretary. All officers and directors shall begin their new term of office immediately after election and shall serve for two (2) years. Officers, however, shall continue in office until successors have been elected. All officers are eligible for re-election to no more than one (1) consecutive term. Appointment or succession to an office is not considered an elected term.

ATTACHMENTS Chart of Current FPTA voting members and leadership.

RECOMMENDED ACTION The Association shall nominate and elect the Officers.

AGENDA ITEM IV

Page 15: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

FPTABOARDOFDIRECTORS&VOTINGMEMBERSYellowhighlighterdesignatesFPTALeadership/ExecutiveCommittee

Tier1(Budgetsof$36millionormore) AllareVotingMembers(9Members)

TimGarling,BrowardCountyTransit(BCT) XJimHarrison,CentralFloridaRegionalTransitAuthority(LYNX), XBenLimmer,HillsboroughAreaRegionalTransitAuthority(HART) XNathanielFord,JacksonvilleTransportationAuthority(JTA) XAliceBravo,Miami-DadeTransit(MDT) XClintonForbes,PalmTran,Secretary/Treasurer XBradMiller,PinellasSuncoastTransitAuthority(PSTA),PastChair XSteveAbrams,SouthFloridaRegionalTransportationAuthority(Tri-Rail) XNicolaLiquori,SunRail XTier2(Budgetsof$4million-$36million) SixareVotingMembersMichelleArnold,CollierAreaTransit TonyaEllis(Interim),EscambiaCountyAreaTransit(ECAT) XJesusGomez,GainesvilleRTS,FTAFCChair XRobertCodie,LeeCountyTransit(LeeTran) XBillSteele,ManateeCountyTransit(MCAT) KurtScheible,PascoCountyPublicTransportation XTomPhillips,PolkCounty-CitrusConnection RobLewis(Interim),SarasotaCountyAreaTransit(SCAT-Sarasota) ScottNelson,SpaceCoastAreaTransit(SCAT-Brevard) X

AngelaBaldwin,StarMetro(Tallahassee) RobStephens,Votran,ViceChair XTier3(Budgetsoflessthan$4million) FiveareVotingMembersJoePollock,BayTownTrolley RichardKolar,CharlotteCountyAreaTransit JohnKowalchik,CoralGablesTrolley JoeDeGeorge,HernandoCounty KarenDeigl,IndianRiverCountyTransit(GoLine) X

RodDelostrinos,KeyWestDOT XJillBrown(Interim),LakeCountyPublicTransportation(LakeXpress) ClaudetteMahan,MartinCountyPublicTransit BobBerkstresser,OkaloosaCountyTransit MurriahDekle,StLucieCountyTransit,Chair XRachelGarvey/PhongNguyen,St.JohnsCounty/SunshineBus RobynChiarelli,SunTrolley XIvanCabrera,HollywoodTrolley OliverCromwell,SunTran(Ocala) XTier4(CTCMembers) ThreeareVotingMembersChrisHarvey,BakerCountyTransit ShawnMitchell,BigBendTransit XSharonPeeler,JTrans XConnieConley,LevyCountyTransit XScottClark,SunshineLine(HillsboroughCTC)

Page 16: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

LarrySessions,SuwanneeValleyTransitAuthority BoydThompson,RideSolution(PutnamCTC) JoelPaul,Jr.,Tri-CountyCommunityCouncil(Holmes,Walton,andWashingtonCTC)

BusinessMembersVotingBusinessMembersButchSibley GilligJohnnaMcQuinn CleverDevices

Non-Voting,Ex-OfficioMembersNonVoting,Ex-OfficioMembersEdCoven FloridaDepartmentofTransportationRobertBertini,PhD CenterforUrbanTransportationResearchDavidDarm CommissionfortheTransportationDisadvantagedCarlMikyska MetropolitanPlanningOrganizationAdvisoryCouncilSallyPatrenos FloridiansforBetterTransportation

Page 17: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

2020 LEGISLATIVE PLATFORM SUPPORT OF STATE FUNDING AND PROGRAMS

• FPTA will support a study to review the funding formula that is currently being utilized to allocate the Transportation Disadvantaged Trust Fund dollars.

• FPTA will support incentives to transit systems for the purchasing of alternatively fueled vehicles and appropriate infrastructure to support alternatively fueled vehicles.

• FPTA will support legislation to increase funds deposited into the State Transportation Trust Fund (STTF).

• FPTA will oppose any measures that divert funding from the STTF for non-transportation purposes or the reallocation of dollars that are intended for transit purposes to other non-transit related projects.

• FPTA will support legislation that advances the deployment of mobility-as-a-service initiatives, which may include testing, integration and deployment of innovative opportunities within the public transportation industry in the State of Florida.

LOCAL FUNDING OPTIONS • FPTA will support measures that allow all state colleges the

option to establish a transportation access fee. • FPTA will oppose further restrictions on local governments

ability to initiate or pass local referendums.

Florida Public Transportation

Association Lisa M. Bacot

Executive Director PO Box 10168

Tallahassee, FL 32302

850.878.0855 phone 850.445.8329 cell

[email protected]

Page 18: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

Accrual Basis Monday, September 9, 2019 05:25 AM GMT-7 1/2

Florida Public Transportation Association, Inc.BUDGET VS. ACTUALS: FPTA - FY19 P&L

October 2018 - September 2019

TOTAL

ACTUAL BUDGET OVER BUDGET % OF BUDGET

Revenue

Advertising

1/2 Page 275.00 275.00

1/4 Page 450.00 450.00

Business Card 1,395.00 1,395.00

Full Page 2,000.00 5,000.00 -3,000.00 40.00 %

Total Advertising 4,120.00 5,000.00 -880.00 82.40 %

Annual Conference 267,695.16 215,000.00 52,695.16 124.51 %

FDOT

Annual Conference 35,000.00 35,000.00 0.00 100.00 %

Mid-year PDW 10,000.00 10,000.00 0.00 100.00 %

Op/Mech. Roadeo 35,000.00 35,000.00 0.00 100.00 %

Transit Leadership Program 20,000.00 -20,000.00

Total FDOT 80,000.00 100,000.00 -20,000.00 80.00 %

FTA Finance Corporation 15,000.00 -15,000.00

Interest Earned 1,137.47 1,137.47

Membership

Associate 2,250.00 1,500.00 750.00 150.00 %

Business Class 35,725.00 35,000.00 725.00 102.07 %

Corporate

Corporate F/R 259,533.45 260,000.00 -466.55 99.82 %

CTC 4,000.00 5,500.00 -1,500.00 72.73 %

Total Corporate 263,533.45 265,500.00 -1,966.55 99.26 %

Ex-Officio

Florida DOT Membership 500.00 500.00 0.00 100.00 %

Florida for Better Transportation 500.00 500.00 0.00 100.00 %

MPOAC 500.00 500.00 0.00 100.00 %

T. D. Commission 500.00 500.00 0.00 100.00 %

USF/CUTR 500.00 500.00 0.00 100.00 %

Total Ex-Officio 2,500.00 2,500.00 0.00 100.00 %

Total Membership 304,008.45 304,500.00 -491.55 99.84 %

Miscellaneous Event Revenue (PDW & Transit Leadership Fees)

3,275.00 5,000.00 -1,725.00 65.50 %

Op/Mech. Roadeo 55,138.26 65,000.00 -9,861.74 84.83 %

Transit Day 1,850.00 5,000.00 -3,150.00 37.00 %

Total Revenue $717,224.34 $714,500.00 $2,724.34 100.38 %

GROSS PROFIT $717,224.34 $714,500.00 $2,724.34 100.38 %

Expenditures

Accounting/Review

Harvard & Associates 3,750.00 3,800.00 -50.00 98.68 %

Wadsworth, Humphress & Hollar 6,600.00 6,600.00 0.00 100.00 %

Total Accounting/Review 10,350.00 10,400.00 -50.00 99.52 %

Page 19: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

Accrual Basis Monday, September 9, 2019 05:25 AM GMT-7 2/2

TOTAL

ACTUAL BUDGET OVER BUDGET % OF BUDGET

Administrative Support

Bacot Consulting, LLC 114,989.04 145,000.00 -30,010.96 79.30 %

Hat Rack Studios 13,750.00 16,500.00 -2,750.00 83.33 %

Total Administrative Support 128,739.04 161,500.00 -32,760.96 79.71 %

Advertising Expense 4,000.00 -4,000.00

Bank Charges and Fees 6,155.07 10,000.00 -3,844.93 61.55 %

Conferences

Annual Conference 208,957.42 250,000.00 -41,042.58 83.58 %

Mega-Roadeo 103,697.55 125,000.00 -21,302.45 82.96 %

Mid-Year Conference (DOT & FPTA) 34,560.34 35,000.00 -439.66 98.74 %

Transit Day 2,947.30 8,000.00 -5,052.70 36.84 %

Transit Leadership Program 18,102.76 25,000.00 -6,897.24 72.41 %

Total Conferences 368,265.37 443,000.00 -74,734.63 83.13 %

Copying/Printing 2,209.46 20,000.00 -17,790.54 11.05 %

Dues & Memberships 3,280.00 3,000.00 280.00 109.33 %

Governmental Consulting 25,200.00 28,800.00 -3,600.00 87.50 %

Insurance

Business owners Policy (General Liability & Contents)

990.89 600.00 390.89 165.15 %

Commercial Crime/Employee Dishonesty 750.00 -750.00

Directors and Officers Liability/Employment Practices Liability

978.00 1,500.00 -522.00 65.20 %

Event Insurance 300.00 -300.00

Total Insurance 1,968.89 3,150.00 -1,181.11 62.50 %

Miscellaneous 1,800.00 500.00 1,300.00 360.00 %

Newsletter Expenses 3,560.75 3,560.75

Office Equipment & Supplies 139.74 500.00 -360.26 27.95 %

Office Rental 5,522.36 6,150.00 -627.64 89.79 %

Postage 271.26 1,000.00 -728.74 27.13 %

SEP IRA Match 4,558.24 5,000.00 -441.76 91.16 %

Sponsorships 16,500.00 2,000.00 14,500.00 825.00 %

Taxes & Licences 61.25 500.00 -438.75 12.25 %

Telephone 2,295.49 4,000.00 -1,704.51 57.39 %

Travel 14,401.34 34,500.00 -20,098.66 41.74 %

Meals & Entertainment 16,789.17 16,789.17

Total Travel 31,190.51 34,500.00 -3,309.49 90.41 %

Web Page/Computer 2,485.41 2,500.00 -14.59 99.42 %

Total Expenditures $614,552.84 $740,500.00 $ -125,947.16 82.99 %

NET OPERATING REVENUE $102,671.50 $ -26,000.00 $128,671.50 -394.89 %

NET REVENUE $102,671.50 $ -26,000.00 $128,671.50 -394.89 %

Page 20: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

Cash Basis Monday, September 9, 2019 05:23 AM GMT-7 1/2

Florida Public Transportation Association, Inc.STATEMENT OF FINANCIAL POSITION

As of August 31, 2019

TOTAL

ASSETS

Current Assets

Bank Accounts

Ameris Checking 675,790.82

BOA-2830 29,265.77

Fifth Third-8825 0.00

Total Bank Accounts $705,056.59

Accounts Receivable

Due from FTAFC 0.00

Total Accounts Receivable $0.00

Other Current Assets

Accounts Receivable2 0.00

Petty Cash 25.00

Prepaid Expenses 35,710.96

Undeposited Funds 0.00

Total Other Current Assets $35,735.96

Total Current Assets $740,792.55

Fixed Assets

Accumulated Depreciation -8,018.00

Furniture & Equipment 8,018.00

Total Fixed Assets $0.00

Other Assets

Ameris Bank - 3 Year CD 102,638.59

Total Other Assets $102,638.59

TOTAL ASSETS $843,431.14

LIABILITIES AND EQUITY

Liabilities

Current Liabilities

Accounts Payable

Accounts Payable 0.00

Total Accounts Payable $0.00

Credit Cards

AMEX-1000 0.00

Total Credit Cards $0.00

Other Current Liabilities

Accounts Payable2 0.00

Accrued Expenses 0.00

Unearned Revenue 144,100.00

Total Other Current Liabilities $144,100.00

Total Current Liabilities $144,100.00

Total Liabilities $144,100.00

Equity

Page 21: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

Cash Basis Monday, September 9, 2019 05:23 AM GMT-7 2/2

TOTAL

Net Assets-Unrestricted 476,306.71

Opening Balance Equity 0.00

Restricted Annual Conference Funds 60,121.02

Restricted Roadeo Funds 29,268.86

Restricted Transit and TD Day Funds 13,468.27

Net Revenue 120,166.28

Total Equity $699,331.14

TOTAL LIABILITIES AND EQUITY $843,431.14

Page 22: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

FY18-19Budget FY19-20Budget %DifferenceLine

Number Revenue1 Advertising 5,000.00 5,000.00 0%

2 FDOT

3 Annual Conference 35,000.00 22,000.00 -37%

4 Professional Development Workshop (PDW) 10,000.00 10,000.00 0%

5 Op/Mech. Roadeo 35,000.00 35,000.00 0%

6 Transit Leadership Program 20,000.00 20,000.00 0%

7 Total FDOT $ 100,000.00 $ 87,000.00 -13%

8 FTA Finance Corporation for PDW 15,000.00 15,000.00 0%

9 Membership

10 Associate 1,500.00 1,500.00 0%

11 Business Class 35,000.00 35,000.00 0%

12 Corporate

13 Corporate F/R 260,000.00 260,000.00 0%

14 CTC & Trolley Systems 5,500.00 5,500.00 0%

15 Total Above Dues $ 265,500.00 $ 265,500.00 0%

16 Ex-Officio

17 Florida DOT 500.00 500.00 0%

18 Florida for Better Transportation (FBT) 500.00 500.00 0%

19 MPOAC 500.00 500.00 0%

20 Commission for the Trans Dis. (CTD) 500.00 500.00 0%

21 USF/CUTR 500.00 500.00 0%

22 Total Ex-Officio $ 2,500.00 $ 2,500.00 0%

23 Total Membership $ 304,500.00 $ 304,500.00 0%

24 Events

25 Annual Conference 215,000.00 $225,000.00 5%

26 Miscellaneous Event Revenue (PDW & Transit Leadership Fees) 5,000.00 $5,000.00 0%

27 Triple Crown Roadeo 65,000.00 $65,000.00 0%

28 Transit Day 5,000.00 $5,000.00 0%

29 Total Event Revenue $ 290,000.00 $ 300,000.00 3%

30 TOTAL REVENUES $ 714,500.00 $ 711,500.00 -0.42%

31 Expenditures32 Administrative Support

33 Bacot Consulting, LLC 145,000.00 150,000.00 3%

35 The Digital Capital Company 16,500.00 16,800.00 2%

36 Total Administrative Support $ 161,500.00 $ 166,800.00 3%

37 Advertising Expense 4,000.00 4,000.00 0%

38 Governmental Consulting 43,200.00 44,550.00 3%

39 Audit/Accounting

40 Harvard & Associates 3,800.00 3,800.00 0%

41 Wadsworth, Humphress & Hollar 6,600.00 6,600.00 0%

42 Total Audit/Accounting $ 10,400.00 $ 10,400.00 0%

43 Conferences/Events

44 Annual Conference 250,000.00 260,000.00 4%

45 Triple Crown Roadeo 125,000.00 125,000.00 0%

46 Professional Development Worshop (DOT & FPTA) 35,000.00 35,000.00 0%

47 Transit Day 8,000.00 3,000.00 -63%

48 Transit Leadership Program 25,000.00 25,000.00 0%

49 Additional Training- TBD 0.00 25,000.00 N/A

50 Total Conferences $ 443,000.00 $ 473,000.00 7%

51 Copying/Printing 20,000.00 12,000.00 -40%

Florida Public Transportation Association, Inc. FY 18-19 Compared to Proposed FY 19-20

Page 23: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

52 Dues & Memberships 3,000.00 3,500.00 17%

53 Insurance

54 Business owners Policy (General Liability & Contents) 600.00 1,000.00 67%

55 Commercial Crime/Employee Dishonesty 750.00 750.00 0%

56 Directors and Officers Liability/Employment Practices Liability 1,500.00 1,000.00 -33%

57 Event Insurance 300.00 300.00 0%

58 Total Insurance $ 3,150.00 $ 3,050.00 -3%

59 Miscellaneous 500.00 500.00 0%

60 Bank Charges/Credit Card Fees 10,000.00 10,000.00 0%

61 Total Miscellaneous $ 10,500.00 $ 10,500.00 0%

62 Office Equipment & Supplies 500.00 500.00 0%

63 Office Rental 6,150.00 6,350.00 3%

64 Postage 1,000.00 1,000.00 0%

65 Sponsorships 2,000.00 10,000.00 400%

66 Taxes & Licences 500.00 500.00 0%

67 Telephone 4,000.00 200.00 -95%

68 Travel 34,500.00 34,500.00 0%

69 Meals & Entertainment

70 Total Travel & Other Items Above $ 48,650.00 $ 53,050.00 9%

71 Total Web Page/Computer $ 2,500.00 $ 2,500.00 0%

72 TOTAL EXPENDITURES $ 749,900.00 $ 783,350.00 4%

73 Other Expenditures

74 Reserves -35,400.00 71,850.00 -303%

Page 24: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

JACKSONVILLE TRANSPORTATION AUTHORITYP-18-005StateofFloridaHeavyDutyBuses

September17,2019

Page 25: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

P-18-005StateofFloridaHeavyDutyBuses

v Overview§ JacksonvilleTransportationAuthority(JTA)servesasthehostagencyfortheStateofFlorida

§ PursuanttoFloridaStatutes349.04(1)(r),theJTAhastheabilitytoform,aloneorwithoneormoreotheragenciesofthestateorlocalgovernments,publicbenefitcorporationstocarryoutthepowersandobligationsgrantedinthischapterorthepowersandobligationsofsuchotheragenciesorlocalgovernments

1

Page 26: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

Timeline

2018 2018Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

SolicitationadverstisedJul23

SolicitationclosedSep28

JTABoardofDirectors

approvedtheawardofthreeheavy-dutybus

contractsDec13

Jan1- Jun30 DevelopmentofsolicitationdocumentsbypartneringwithtechnicalstafffromothertransitagenciesaswellasFDOTandCUTR129days

2

Page 27: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

EvaluationCommitteeMembers

3

Page 28: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

CurrentStatus

v CurrentStatus§ Gillig,LLC – EvaluationScore85.80

- ContractexecutedonMay24,2019andexpiresMay23,2021- PricinggoodthroughDecember31,2019- BasePrice40’bus- $439,725- 35’$435,525- 30’$429,600- PricingmayescalateJanuary1,2020basedoncurrentPPIcappedat4.5%peryearthereafter

§ NewFlyer – EvaluationScore76.14- Contractisunderfinalreview- Pricingwillbegoodfortwoyearsfromexecution- BasePrice40’bus- $449,899- 35’$444,899- PricingmayescalateinthirdyearbasedoncurrentPPIcappedat3%peryearthereafter

§ NovaBus– EvaluationScore65.10- Contractisoutforexecution- Pricingwillbegoodfortwoyearsfromexecution- BasePrice40’bus- $463,405- PricingmayescalateinthirdyearbasedoncurrentPPIcappedat3%peryearthereafter 4

Page 29: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

Howtousethiscontract

ContacttheVendor’sSaleRepresentativeforthecontractthatyouwillutilizetorequestaquoteforyourvehicles

Quotesarevalidfor90daystoallowforagencyapprovals

Purchaseorderswillbesentdirectlytothecontractedsupplier

ContractedsupplierwillsupplyFTAFCacopyofeachagency’spurchaseorderuponreceipt

ContractedsupplierwillprovidequarterlyreportstoFPTAforallvehiclesordered

FPTAwillgenerateinvoice(s)forvehiclespurchasedandFTAFCwillmeetquarterlytorevieworders

654321

5

Page 30: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

BusInspectionServices

v BusInspectionServices§ CurrentcontractexpiresSeptember30,2019.IssuePO

beforeSeptember30,ifinspectionservicesareneededbeforeOctober15,2019

§ Currentlyunderthe“ConeofSilence”§ August23,2019- Solicitationadvertised§ September13,2019- Solicitationcloses§ October15,2019- ContractExecution§ EvaluationCommittee

6

Page 31: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

ContactInformation

v Forquestionsoradditionalinformation§ [email protected]§ AngeliaWilson,Contract&ProcurementSpecialist

904-630-5525§ TinaRoberts,ProcurementManager

904-630-3137§ LisaDarnall,VP/ChiefTransportationOfficer

904-630-3129

7

Page 32: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

8

Questions

Page 33: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

Priority ACTION RESOURCE OUTCOME IMPACT EFFORT/ DURATION TIME FRAME

Priority(1- High, 5-

Low)ACTION RESOURCE OUTCOME IMPACT

(1-High, 5- Low)EFFORT/ DURATION

(1-High, 5-Low) TIME FRAME

1 Increase authority of Exec Committee and repurpose Board meetings Executive Committee Create consent agenda 3 5 Completed- 2018

1Board alternate program- all GMs must have an alternate and agency attends a minimum of 1 Board meeting per year

Executive Director/ Board Greater participation by all agencies 2 5 2019

3 Focus Board meetings on ideas to address current strategic issues impacting transportation Executive Director / Board Agenda item that focuses on ideas at each

board meeting 2 3 Ongoing

5 Establish goals for committees All Committees Goals created 3 4 2019

Priority ACTION RESOURCE OUTCOME IMPACT EFFORT/ DURATION TIME FRAME

1 Work with Membership Coordinator on development of an integrated registration and database system Membership Coordinator Creation of an integrated registration and

database system 2 4 Completed- 2018

4 Develop a social media strategy and implement use of social media Marketing Committee/ Consultant Greater exposure, branding and visibility 2 5 2020

Priority ACTION RESOURCE OUTCOME IMPACT EFFORT/ DURATION TIME FRAME

1

Evaluate potential new revenue for the FTAFC.i. Determine level of interest in potential other consortiums, such as:1. Commuter bus, articulated bus, electric bus and trolley bus.2. Survey Members.

FTAFC Board Survey of members 3 3 Completed- 2018

2 Review opportunities for non-dues revenues, create proposal and implement Executive Director / Board Increase revenue 3 5 2020

Priority ACTION RESOURCE OUTCOME IMPACT EFFORT/ DURATION TIME FRAME

1 Complete and Plan all FPTA Sponsored Events. Executive Director/ Membership Coordinator All events held 1 3 2019

2 Continue to Recruit and Increase FPTA Membership Executive Director/ Membership Coordinator Increase membership 3 3 2019

2 Attend/Plan three (3) transit advocacy events around the state. Executive Director Attend three (3) advocacy events 3 3 2019

2 Create and Update FPTA Documents and Publications. Executive Director Create/Update all documents and publications 3 3 2019

3 Begin Implementation of a Transit Insurance Fund Executive Director Increase participants, lunch served and exhibitors 3 3 2019

Priority ACTION RESOURCE OUTCOME IMPACT EFFORT/ DURATION TIME FRAME

3 Continue to Grow the Executive Directors’ personal development skills. Executive Director Executive Director attends conferences and

events that grow her skills 3 5 Ongoing

Priority ACTION RESOURCE OUTCOME IMPACT EFFORT/ DURATION TIME FRAME

1 Connect the Board to a Federal level on a quarterly basisthrough APTA or other channels APTA/CTAA Hold Quarterly conference calls/webinars for

Federal updates from APTA 2 3 2019

Governance Activities

Infrastructure and Internal Operations

Generation and Diversification of Revenue

Membership Services and Relationships

Personal Development

Goal- Advocacy

Increase advocacy at the state, federal and local levels to benefit Florida’s transit industry.

Review by-laws to explore opportunities to refine or expand membership categories Executive Director/ Board Make recommendation to Board for Bylaw

change- Altered CTC and Trolley annual dues

Administrative Goal- Perform job duties of the Executive Director focused on effective management of the limited resources of the association and increasing the benefits to the membership.

Executive Director Job Duties: Marketing and communication of FPTA activities, plan all FPTA events, manage internal infrastructure for operating the association, diversify and increase revenue.

4 2 3 Completed- 2018

Page 34: 9 17 19 FPTA Board Meeting Agenda - Home | FPTA · (JTA), Oliver Cromwell (SunTran), and Bill Hearndon (StarMetro) Consent Agenda • Minutes from June 13, 209 Meeting Action Taken:

2 Increase reputational brand in state capitol Executive Director / Board Hire a Governmental Consulting firm to assist 1 1 Completed- 2019

2 Advocate for legislation specific to some agencies Executive Director / Legislative Committee Agencies pass legislation 2 2 Ongoing

2 Draft positions description of advocacy role on behalf ofFPTA membership; include options for filling role Legislative Committee Position description- with options 2 2 Completed- 2019

2 Hire person, consultant or other resource to match scopeof work/ position description Executive Director/ Board Resource hires 2 1 Completed- 2019

2 Recast purpose of Legislative committee to focus oncoalition activities

Executive Director/ New hire/ LegislativeCommittee

New scope for committee focused on coalition activities 3 3 2019

2 Determine strategy for Advocacy Executive Director/ new hire Measurable performance goals 2 3 Ongoing

2 Build an Urban Coalition while maintaining balance withrural/CTC constituents Executive Director / Board Creation of an Urban and CTC Coalition 2 4 2019

5 Capitalize on multi-modal projects in progress to increaseawareness of FPTA ?? ?? ?? 2020

Priority ACTION RESOURCE OUTCOME IMPACT EFFORT/ DURATION TIME FRAME

2 Modify committee communication to be more aligned toFDOT Executive Director/ FDOT Modification of committees 3 3 2019

2 Provide more training and education to members throughmembers Education Committee

Creation of a monthly education email to members/Creation of a Transit Leadership

Program1 2 2019

3 Re-engage the Education Committee with a goal Education Committee Creation of a goal 3 3 2019

2 Increase awareness of events in monthly newsletter- getaccess to FDOT communications Executive Director/ FDOT Increase awareness 1 4 2019

3 Conduct a needs assessment to determine membersneeds for training and educations Education Committee/FDOT/CUTR Training and Education needs 1 3 2019

3 Capture existing training and development resources andcurriculum to connect and communicate to members Education Committee Increase awareness, exposure and

participation 3 3 2019

3 Determine gap between needs assessment and existingtraining and develop a plan to close the gap Education Committee Training Plan 2 4 2019

Priority ACTION RESOURCE OUTCOME IMPACT EFFORT/ DURATION TIME FRAME

1 Board members participate on partner boards,committees, associations and bring connection to FPTA ??? ??? 5 3 2019

2 Integrate FPTA and FDOT contact lists Executive Director/ FDOTEstablishment of a joint list and/or process to communicate meetings, trainings, and other

items2 3 2019

2 Increase communications and connections with FDOTand FDOT/CUTR Transit Networks Executive Director/ FDOT Creation of a monthly education email to

members 2 3 2019

3Increase business member involvement in Board,committees and events while making involvement morevaluable to them

Executive Director/Board

Allow Business Members to present at our Board Meetings for the cost of

breakfast/lunch/receptionInclude Business Members in Committees

Add to Webpage as a Benefit

3 2 Completed- 2017

3 Partner with other associations and agencies to providetraining, to communicate, for events etc. Executive Director/Other Associations

Creation of a monthly education email to members/Coordination with other

Associations4 2 2019

3 Invite business to sponsor lunch at Board meeting tospotlight their companies Invitation to Business Members Increase value of business membership 3 1 Completed- 2017

3 Communicate through social media Marketing Committee/ Consultant Increase awareness of events 3 3 2020

4 Expand Invitation to Business Members Email Invitation to Speak at our Board Meetings Increase % of meeting participation 4 1 Completed- 2018

4 Increase membership through broader channels thantraditional transportation Alternative mode providers Increased membership 4 4 2019

5 Build more strategic business partnerships to addresschanges in transportation (alternative modes etc) Alternative mode providers ??? ??? 2019

5

Provide additional services to members such as: fleetdiscounts, insurance coverage, free prescription cards,telephone service contracts and collaborative languagetranslation services

Executive Director/Other Associations Research conducted, and Services created, if beneficial to FPTA 2 5 2020

Build collaborative external and internal partnerships in order to increase value for all members and attract new membership.

GOAL- EDUCATION

Provide and coordinate education and training opportunities to address the workforce development needs of the membership.

GOAL- PARTNERSHIPS