BUREAU VERITAS MARINE DIVISION

PORT STATE CONTROL Inspection Preparation

Checklist

ISM This Check list is issued to assist you to check the maintenance condition of the ship in the light of possible port state control inspection. It does not in any way replace or cover the scope of class and/or statutory surveys carried out by Bureau Veritas, the flag state or by Bureau Veritas on behalf of the flag state. It is not exhaustive and contains those items which according to the information in Bureau Veritas possession are more frequently inspected and/or found defective during port state control inspections. It is given for guidance only.

ISM Questionnaire The IMO guidelines list the following questions: Is there a company safety and environment protection policy and are the ship’s personnel familiar with it?

Is safety documentation (e.g. manuals) readily available on board?

Is relevant documentation in the SMS in a working language or language understood by the ship’s personnel?

Can ship officers identify the company responsible for the operation of the Ship and is it corresponding with the entity specified on the ISM Code certificates?

Can ship officers identify the “Designated person”?

Are procedures in place for establishing and maintaining contact with shore management in an emergency?

Are programmes for drills and exercise to prepare for emergency actions available onboard?

How new crew members are made familiar with their duties if they have recently joined the ship and are instructions which are essential prior to departure to sailing available?

Can the master provide documented proof of his responsibility and authority, which must include his overriding authority?

Have non-conformities been reported to the company and has corrective action been taken by the company? (PSCOs should not normally scrutinize the contents of any non-conformity)

Does the ship have a maintenance routine and are records available?

Do the SMC, DOC and CSR concur in all respects for owner, manager etc.?