=

Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.From Skills for Success with Microsoft® Access 2010 Comprehensive

Administer Databases and Work with SQL | Microsoft Access Chapter 10 More Skills: SKILL 12 | Page 1 of 4

� Smart tags are a property in which Access recognizes certain types of data and links the data toother applications. For example, a name or e-mail address can be linked to Microsoft Outlook.

To complete this database, you will need the following file:� a10_Parks

You will save your files as:� Lastname_Firstname_a10_Parks� Lastname_Firstname_a10_Parks_Snip

1. Start Access and then open a10_Parks. Save the database in your Access Chapter 10folder as Lastname_Firstname_a10_Parks If the Security message displays, enable the content.

2. Open the Employees table in Design view.

3. In the Field Name column, click in the Office Phone field. In Field Properties, click theSmart Tags box, and then click the displayed Build button .

The Smart Tags dialog box displays several different types of data that can be recognized and lists the actions that can be performed when a smart tag link is clicked.Smart tag types are summarized in the table in Figure 1.

AccessCHAPTER 10

More Skills 12 Add Smart Tags

Figure 1

Smart Tag Types and Actions

Smart Tag Action

Date Schedule a Meeting Show my Calendar

Telephone Number Add to Contacts

Financial Symbol Stock quote on MSN MoneyCentralCompany report on MSN MoneyCentralRecent news on MSN MoneyCentral

Instant Messaging Contacts Contact card

Person Name Send MailSchedule a MeetingOpen ContactAdd to Contacts

Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.From Skills for Success with Microsoft® Access 2010 Comprehensive

Administer Databases and Work with SQL | Microsoft Access Chapter 10 More Skills: SKILL 12 | Page 2 of 4

4. In the Action Tags dialog box, under Available Action Tags, select the Telephone Numbercheck box, and then compare with Figure 2.

For the Telephone Number smart tag, the action tag will add the telephone number tothe Outlook Contacts folder.

Figure 2

Smart Tag assigned

Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.From Skills for Success with Microsoft® Access 2010 Comprehensive

Administer Databases and Work with SQL | Microsoft Access Chapter 10 More Skills: SKILL 12 | Page 3 of 4

5. Click OK to close the dialog box, and then click Save .

6. On the Design tab, in the Views group, click Datasheet View, and then compare withFigure 3.

Smart tags are indicated with a small purple triangle in the cell’s lower-right corner.

Figure 3

Purple triangle tag

Copyright © 2011 by Pearson Education Inc. publishing as Prentice Hall. All rights reserved.From Skills for Success with Microsoft® Access 2010 Comprehensive

Administer Databases and Work with SQL | Microsoft Access Chapter 10 More Skills: SKILL 12 | Page 4 of 4

7. Point to any telephone number to display the Smart Tag Actions button.

8. Click the Smart Tag Actions button to display the Smart Tag Actions list, as shown inFigure 4.

The Smart Tag Actions list displays the available actions for the Telephone Numbersmart tag type.

Figure 4

Smart Tag option

9. Close the Navigation Pane. Click Start , click All Programs, and then open theAccessories folder. Click Snipping Tool, click the New button arrow, and then click Full-screen Snip.

10. Click the Save Snip button . In the Save As dialog box, navigate to your Access Chapter10 folder, Save the file as Lastname_Firstname_a10_Parks_Snip and then Close theSnipping Tool window. Print the snips or submit your files as directed by your instructor.

11. Close the Employees table, and then Exit Access.

� You have completed More Skills 12