a guide on hall application for senior students. 1 2 3 4 5€¦ · a guide on hall application for...

Application for Undergraduate Housing AY 19/20 are invited via HOLA (Hall OnLineApplication). (Click here)

APPLICATION

For admission into any hall, applicants are required to satisfy the minimum Campus Life Involvement Criterion and meet the General Cut-Off Weight (GCW)… (Click here)

HALL ADMISSION SCHEME

Successful admission to a hall of residence.Assignment Results … (Click here)

HALL ASSIGNMENT

Application and acceptance fee and other modes of payment… (Click here)

APPLICATION & ACCEPTANCE FEE

The results of your application will be sent to you via e-mail. If you do not receive any news by 25 Jun 2019, please contact the Admin Office of the Hall you selected as first choice. (Click here)

PROCESSING SCHEDULE

1 2 3 4 5

HALL APPLICATION (SENIOR)A guide on Hall Application for senior students.

A P R I L

08

SUBMISSION OF APPLICATION

HAS (Application) 2www.ntu.edu.sg/has/Housing | solution by [email protected]

The following categories of students must also apply online by stipulated date and time to secure their hall places.

1. Students admitted in AY 18/19, guaranteed on-campus accommodation in a hall for the 1st two years of study.2. Students assured of a place in a Hall under the University Sports Scheme, LKC Medicine MBBS programmeor the Primer Scholars' Programme - CN Yang Scholar Programme, Renaissance Engineering Programme(REP), University Scholar Programme (USP) and NTU-NIE Teaching Scholar Program (TSP).

If you are applying with a roommate, both you and your roommate must submit separate online applications.Students who will be going on Exchange under the Overseas Exchange Programme in Semester 1 are advised not to submit an application under this current application exercise. An email notification announcing the online application for students returning from overseas exchange will be sent out in mid October. Students who do proceed to submit an online application during this current application exercise and are given 2 points under the willing-to-share scheme, will be bound by the criteria of the scheme when they return for residence. Hence, students are strongly advised not to apply under the willing-to-share scheme for the 2 points if they want to be eligible for a single room.

Students who are on Leave of Absence (LoA) are not able to submit a hall application online. You may only apply for housing upon receipt of confirmation that you are returning from your LoA and resuming your studies - please send an email to [email protected] together with the confirmation. Your application is processed according to the Hall Admission Scheme.

Applications submitted by students who have been barred from hall accommodation will be rejected.

0900hrs

Application Starts

A P R I L

181745hrs

Application Ends

mailto:[email protected]

USING HOLA (Hall OnLine Application)

HAS (Application) 3www.ntu.edu.sg/has/Housing | solution by [email protected]

Only one application per student will be accepted. You may make as many changes to your application and re-submit as many times as required during the application period. Only the last submission will be considered. Please save the Acknowledgement of Receipt page for future reference.

If you are applying with a roommate, ensure you and your roommate properly specify each other's particulars. You will not be paired if the information is not correctly specified. Both you and your roommate must submit separate online applications.

Students admitted in cohort AY 18/19, will be guaranteed on-campus accommodation in a hall for the 1st two years of study and can apply for any Hall. For applicants who apply back to the same hall, admission of hall will be based on Hall Admission Scheme. However, if the number of returning residents applying back to the same hall exceeds the number of places available for senior students for that Hall, computer balloting will be carried out to determine the successful applicants. Unsuccessful applicants will be randomly assigned to a Hall other than the one they applied for.

Students who are in the CN Yang, LKCMedicine MBBS, University Scholars Programme and NTU-NIE Teaching Scholars Programmes may apply to remain in their current Halls or apply to other Halls. These categories of students, who are currently staying in Crescent & Pioneer Halls and are applying to return to the same Hall, will be re-assigned by the Faculty-in-residence to other Halls if applications are oversubscribed. This is an exception whereby returning residents are not given priority.

Students who are in the Renaissance Engineering Programme (REP) can apply for any hall. If they apply for North Hill Halls (Binjai, Tanjong and Banyan Halls) as first preference, they will be assigned to one of these three halls. Otherwise, they may end up randomly assigned to a Hall other than the ones they applied for. This is because other returning non-REP residents will have priority, if the preferred Halls are oversubscribed.

If you are applying for a room, you may select a specific room. Select your room preference carefully. Please refer to the respective hall layout for valid room numbers. If you apply with a roommate, please ensure that both of you have selected the same room. You will not be paired if your room choice differs from your roommate's.

If you are under the willing-to-share scheme and gain the additional two points (when the conditions of the scheme are met), you are not allowed to request to transfer to a single room. Any request for a mutual exchange of rooms will also not be approved if the conditions of the willing-to-share scheme are not met or if it involves a single room.

Applications not submitted by the closing date and time will not be entertained.

A non-refundable application fee of $16.05 will be charged via the student E-Hostel Bill for each application.

An acceptance fee of two times the monthly rate of your allocated hall and room type will be charged for successful applicants who do not reject the offer of housing by the closing date.By making an application, you agree to abide by the Rules and Regulations governing the halls of residence, having paid due attention to clauses 3b, 3d, 4a, 4b, 4c, 6a, 6b, 7b and 7c therein stated.

https://www.ntu.edu.sg/has/Undergraduate/HallsofResidence/Pages/UG_Rules.aspx

HAS (Hall Admission Scheme) 4

HALL ADMISSION SCHEMEFor admission into any hall, applicants are required to satisfy the minimum Campus Life Involvement Criterion and meet the General Cut-Off Weight (GCW). The GCW is determined by the demand and supply of hall places. There will be two GCWs; one for male & one for female applicants. If you do not meet the GCW, you will be placed on the general waiting list. (In the event if demand is more than supply during the application year, then this condition will take effect. Otherwise admission to a specific hall will be based on applicants total points).

Seniors will be able to check their total points the day after they have applied and submitted an on-line application for housing.The following documents will give you a comprehensive overview of HAS.

Hall allocation for Cat C

Hall allocation for Cat B

Hall allocation for Cat A

Campus Life Involvement

University Sports SchemeC1

C2

C3

B

USS

www.ntu.edu.sg/has/Housing | solution by [email protected]

Announcement on changes of Hall Admission Scheme

Overview

https://wis.ntu.edu.sg/webexe/owa/has_apply1.login

HALL ASSIGNMENT

5

Roommates with a

New Student

Assignment to a

particular double

room

Assignment to a

single room

Successful admission

to a hall of residence

Hall Assignment

Results

Campus Life

Involvement


Assignment to a hall (for

students not on Premier

Scholar Programmes

Discretionary

Admission

HAS (Hall Assignment)

HALL ASSIGNMENT

6

Successful admission

to a hall of residence

www.ntu.edu.sg/has/Housing | solution by [email protected] (Hall Assignment)

For admission into any hall, applicants are required to satisfy the minimum Campus Life Involvement Criterion and meet the General Cut-Off Weight (GCW). The GCW is determined by the demand and supply of hall places. There will be two GCWs; one for male & one for female applicants. If you do not meet the GCW, you will be placed on the general waiting list. (In the event if demand is more than supply during the application year, then this condition will take effect. Otherwise admission to a specific hall will be based on applicants’ total points).

Students admitted in cohort AY 18/19, will be guaranteed on-campus accommodation in a hall for the 1st two years of study and can apply for any Hall. For applicants who apply back to the same hall, admission of hall will be based on Hall Admission Scheme. However, if the number of returning residents applying back to the same hall exceeds the number of places available for senior students for that Hall, computer balloting will be carried out to determine the successful applicants. Unsuccessful applicants will be randomly assigned to a Hall other than the one they applied for.

Students who are in the CN Yang, LKCMedicine MBBS, University Scholars Programme and NTU-NIE Teaching Scholars Programmes may apply to remain in their current Halls or apply to other Halls. These categories of students, who are currently staying in Crescent & Pioneer Halls and are applying to return to the same Hall, will be re-assigned by the Faculty-in-residence to other Halls if applications are oversubscribed. This is an exception whereby returning residents are not given priority.

Students who are in the Renaissance Engineering Programme (REP) can apply for any hall. If they apply for North Hill Halls (Binjai, Tanjong and Banyan Halls) as first preference, they will be assigned to one of these three halls. Otherwise, they may end up randomly assigned to a Hall other than the ones they applied for. This is because other returning non-REP residents will have priority, if the preferred Halls are oversubscribed.

HALL ASSIGNMENT

7www.ntu.edu.sg/has/Housing | solution by [email protected] (Hall Assignment)

Hall assignment results will be available after 24 Jun 2019 (pm). Check My Hall Assignment...

Hall Assignment

Results

https://wis.ntu.edu.sg/webexe/owa/has_apply1.check_appln

HALL ASSIGNMENT


You will be able to check your total weights after you have submitted your online application by logging in again to Hall OnLine Application (HOLA) - Click on View Total Points

Campus Life

Involvement

https://wis.ntu.edu.sg/webexe/owa/has_apply1.check_appln

HALL ASSIGNMENT


Applications will be processed centrally. All applicants are ranked individually in descending order of points.Hall of First Preference - If the number of returning residents (current or last hall stayed is the first preferred hall) exceeds the number of places set aside for senior students, applicants on the JCRC recommendation list of 50 shall have priority, followed by other applicants. In this case, computer balloting is done to determine the other applicants who are successful.

If there are places remaining after returning residents (current or last hall stayed is the first preferred hall) have been assigned, computer balloting is done to determine successful applicants.Applicants who cannot gain admission to the hall of their first preference will be considered for the hall of their second preference only when the second preferred hall has not been filled up by first preference applicants. Assignment of places will be by ballot for the hall that can take in applicants that opt for it as their second preference. If an applicant is still unsuccessful in his/her second preference, he/she will be randomly allocated to a hall which has not reached its quota.

Assignment to a hall (for

students not on Premier

Scholar Programmes

To ensure that not all available rooms at popular halls are taken up by applicants under the University Sports Scheme, a quota for each hall is arrived at by dividing the quota set for this scheme by the total number of halls.

Students who will be going on Exchange under the Overseas Exchange Programme in Semester 1 and who are given 2 points under the willing-to-share scheme will be bound by the criteria of the scheme when they apply for residence in Semester 2. You are advised not to apply under the willing-to-share scheme for the 2 points if you want to be eligible for a single room in Semester 2. Note, however, that single room assignments in Semester 2 are subject to availability.

No mutual exchange of rooms will be entertained after the room assignments unless with valid reasons. Such exchange of rooms must be approved by the respective Hall offices.

The process of room assignment begins with the hall followed by the room, one may end up with an assignment to the preferred hall but not the preferred room.

Residents who are successful in returning to the same Hall may be able to remain in the same room if there is no other applicant vying for the same room. Otherwise, the assignment of rooms will be by computer ballot.

The Office of Housing & Auxiliary Services will make the decision on special cases (eg. physical impairment and other compassionate cases).

HALL ASSIGNMENT


Single rooms will be assigned to applicants who are successful for admission to a hall and have indicated their choice of single room in their application. Base on the number of single room set aside for Senior quota for each hall, the system will assign a random single room in another hall should there be more applicants than the single room set aside. If there’s competition to the selected single room, computer balloting will determine the successful applicant.

Returning residents (current or last hall stayed is the first preferred hall) of the hall will be given priority to the same single room they have stayed in (on the condition that there are no competition for the room) if they are successful for admission to the hall and are also successful for a single room.

Crescent, Pioneer, Binjai, Tanjong, Banyan. Saraca, Tamarind and Meranti Halls have a proportion of airconsingle rooms. If you are successfully assigned to either of these halls and the number of successful applicants who applied for aircon single rooms or non-aircon single rooms exceeds the supply, a different single room type in the hall will be assigned.

Assignment to a

single room

HALL ASSIGNMENT


A returning resident (current or last hall stayed is the first preferred hall) who is successful in his/her application to the hall of the first preference will be given priority to the same room if he/she has indicated it as the preferred room on the application. However, if there is competition for the same room by more than one returning resident (current or last hall stayed is the first preferred hall), the room assignment will be by computer ballot. Similarly, if there is more than one applicant vying for the same room, the room will be allocated by ballot.

Room assignments for Halls 1 & 2 will be based on application as roommates and not as toilet sharers. If you wish to stay together as toilet sharers, both pairs of roommates are advised to indicate the rooms next to each other on their applications. The assignment process stated above for double rooms will apply.

If your roommate is not successful for admission into the same Hall, you will be assigned someone else as a roommate.

Crescent, Pioneer, Binjai, Tanjong, Banyan. Saraca, Tamarind and Meranti Halls have a proportion of aircon double rooms. If you are successfully assigned to either of these halls and the number of successful applicants who applied for aircon double rooms or non-aircon double rooms exceeds the supply, a different double room type in the hall will be assigned.

Assignment to a

particular double

room

HALL ASSIGNMENT


A senior who chooses to stay with a New Student (must be his/her sibling of the same gender).

Assignments are made according to the Hall and room assigned to the senior.

The senior will first submit an application and if successful, will be informed of the hall and room assigned.

The new student will make an on-line application at a later date indicating the Hall his/her sibling was offered.

Roommates with a

New Student

HALL ASSIGNMENT


Hall Fellows and Faculty-in-Residence will form a committee to select up to 60 students for admission to their respective Halls. The committee is given the full discretionary power as set out in the Hall Admission Scheme. Hall Fellows and Faculty-in-Residence play an important role in moulding and building their respective Hall’s identity and culture. Students admitted to a hall but who do not contribute to the hall as required may have their tenancy terminated.

Students’ Union (SU) and Constituent Clubs, with approval from Club Advisors may recommend up to 105 places (maximum 10 places for SU & each non Academic Constituent Clubs and maximum 5 places for each Academic Constituent Club) for the previous year essential event committee members or sub clubs’ main committee members of Academic Constituent Clubs who have met the requirements and can commit to serve the SU and the Constituent Clubs in the subsequent term of office. Recommended students admitted to a hall but do not comply with any of the terms and conditions of the letter of agreement can have their tenancy terminated.

Discretionary

Admission

HAS (Hall Assignment) 14

HALL APPLICATION & ACCEPTANCE FEE

$The application fee will not be collected at the point of application. The non-refundable Hall application fee will be collected through the student E-Hostel Bill.

Hall Application Fee

If you are successful in your application and have not rejected the offer of housing by the closing date, the acceptance fee will be deducted via GIRO. Ensure that you have sufficient funds in your account before the scheduled GIRO deduction date. This is especially important if you will not be in Singapore during the Semester 2 vacation. The acceptance fee is due on 29 Jul 2019.

NTU studentsYou will receive an email notification from One Stop @ SAC if GIRO deduction of the acceptance fee is unsuccessful or if you do not have a standing GIRO arrangement for fee payment.

NIE studentsYou will be advised by the Hall Admin Office that made you the offer of housing if GIRO deduction of the acceptance fee is unsuccessful or if you do not have a standing GIRO arrangement for fee payment.

Cheque PaymentCheques are to be crossed and made payable to “NTU Hall of Residence”. Write your name — matriculation number — hall allocated — contact number and state the purpose of payment as "Hall Acceptance Fee" on the reverse side. Cheques should be received at the Admin Office which made you the offer of housing by 29 Jul 2019.If you made payment at One Stop@SAC by 29 Jul 2019 1700hrs, you can use the E-receipt at the Admin Office (which made you the offer of housing) as proof payment when necessary.

Hall Acceptance Fee

Do ensure that you have sufficient funds inyour account before the scheduled GIROdeduction date. This is especially important ifyou will not be in Singapore during theSemester 2 vacation.

GIRO Payment

NETS/Cheque Payment

If GIRO deduction fails, deadlines for paymentby NETS/cheque will apply.


http://pluto:8086/has/Undergraduate/Pages/OneStopSAC.aspx

Application

For housing

24-May-2019 (pm)

24-Jun-2019 (pm)

28-Jun-2019

08-Apr-2019

to

18-Apr-2019

Schedule

HAS (Schedule) 15

Unsuccessful notification

Unsuccessful applicants will be notified (if there are unsuccessful

applicants)

Deadline to reject offer

Deadline for successful applicants to reject offer of housing

Successful notification

Successful applicants will be notified

GIRO failure

Students with failed GIRO account deductions will be notified

Application for housing via HOLA System

Payment of acceptance fee

Students with no GIRO account will be notified

05-Jul-2019

Deduction of acceptance fee

Deduction through GIRO

15-Jul-2019

22-Jul-2019

Closing date

Closing date for payment of acceptance fee for students with

failed GIRO account deductions or no GIRO account

29-Jul-2019

The result of your application will be sent to you via e-mail. If you do not receive any news by 25-Jun-2019, please contact us via email at [email protected]

The application fee is collected via the E-Hostel Bill. Students are not required to make payment via GIRO upon application or at One-Stop@SAC.


http://pluto:8086/has/Undergraduate/Pages/OneStopSAC.aspx

Annex C1 (Hall Allocation for Cat A)

Hall Allocation for Category A

The chart below summarise the hall allocation process for Category A’s applicants. The following process is only applicable when the students applied during the mass hall application exercise. However, once students withdraw from Hall during an academic year, the following process will no longer be applicable.

Eligible Applicants

Categories

Information Allocation Process

1 New Students

(exclude in-bound exchange student)

No preference of Hall but can indicate their preference for either a single or twin-sharing room, air-conditioned or non- air-conditioned.

Allocated by computer system to a Hall of Residence and type of room.

Assignments to preferred room types are subject to availability from the rooms set aside for new students. If preferred room type is not available, system will assigned applicant to another room type.

Students in PSP (except for REP) and LKC Medicine MBSS programme will reside in either Crescent Hall or Pioneer Hall.

As required by the programme, 1st year students in REP will reside in a twin-sharing room either Binjai Hall or Tanjong Hall or Banyan Hall. The room-mate has to be a non-REP student.

2 Students admitted in AY 18/19

Guaranteed on-campus accommodation in a hall for the 1st two years of study

Can apply for any Hall. If the number of returning residents applying back to the same hall exceeds the number of places available for senior students for the Hall, computer balloting will be carried out to determine the successful applicants. Unsuccessful applicants will be randomly assigned to a Hall other than the one they applied for.

Senior Students on Renaissance Engineering Programme (REP)

Guaranteed a hall throughout their course of study.

REP students can apply for any Hall.

If they apply for Binjai Hall, Tanjong Hall, Banyan Hall as their first preference, they will be assigned to either one of them.

If they apply for other popular Halls, they may end up randomly assigned to a Hall other than the one they applied for. This is because other returning non-REP residents will have priority if applications are oversubscribed.

4

Senior students on these Programme:

CN Yang Scholarship Programme

University Scholars Programme

LKC Medicine MBBS Programme

NTU_NIE Teaching Scholar Programme

Guaranteed a hall throughout their course of study.

Students in these programmes may apply to remain in their current Halls or apply to other Halls. These categories of students who are currently staying in Crescent and Pioneer halls and are applying to return to the same Hall, will be re-assigned by the Faculty-in-Residence to other Halls if applications are oversubscribed. This is an exception where returning residents are not given priority.

5 Management Committee/ Elected in current academic year and not staying in the hall.

Is eligible by virtue of his or her incumbency. If he or she is removed from office by constitutional motion or by a statutory process, he or she shall corresponding forfeit his or her tenancy in the hall.

A computer balloting will be carried out when more than 75 names were submitted by the Non-Constituent Clubs.

2 points are deducted from the applicant’s total points for

Student groups completed their election and have eligible members who wish to apply for hall in Semester 1, may email to Ms Yeo from SAO, latest by end Oct. When application is submitted, it will be processed within 5 – 7 working days. Applicants will have to check-in within 3 working days from the date of email offer.

Randomly allocated to a hall as and when there are vacancies. Applicants cannot specify a hall or a single room.

Cap at 75 places for Non Constituent Clubs.

admission to Halls in the following academic year.

6 Student with special needs

Subject to approval on case-by-case basis and submission of original documents.

Assigned to hall and room based on needs and quota.

Annex C2 (Hall Allocation for Cat B)

Hall Allocation for Category B

The chart below summarise the hall allocation process for Category B’s applicants. Applicants can be allocated to a double room or single room. For applicants who apply for single rooms, the single room allocation is subject to availability after allocation to successful eligible Cat C applicants. When there are not enough single rooms, applicants who applied for single rooms will be assigned to double room vacancy in the allocated Hall. Applicants eligible and applied for single rooms will be considered first for single room allocation. Applicants on the willing-to-share scheme are not eligible for single rooms.

Eligible Applicants

Information

Allocation Process

1

Discretionary Admission by Senior Faculty in Residence

The Senior Faculty in Residence, in consultation with his or her FiRs may use his / her discretion to admit up to 60 students who, he / she feels, can contribute to hall activities. The tenancy in the Hall will be terminated when students do not contributed as required by S/FiRs

Allocation of room is by System. Applicants apply for double room vacancy will not pair up with his/her roommate if the roommate is assigned to a different Hall.

Applicants given the additional 2 points for willing-to-share scheme will still be bound by the criteria of the scheme. Hence, he/she cannot be assigned/transferred to a single room throughout the hall stay.

2

Recommendation by Hall Council

Each Hall Council allow to fill up to 50 places.

In the event that in the application year, the demand for accommodation in Halls has far exceeded the number of places set aside for senior students, each Hall Council allow to fill up to 30 places with residents who meet the GCW and up to 20 places with residents who do not meet the GCW. The recommended members for the 20 places must have minimum 3 points for Campus Life Activities and meet the following criteria:

Join 2 out of the 3 following hall activities :

- at least 1 adhoc committee or 1 Special Project committee

- at least 3 Interhall Games and/or Interhall Recreational Games

Must indicate back the Hall as 1st preferred Hall. Have priority when the number of returning residents > number of places available for senior students.

Applicants apply for double room vacancy will not pair up with his/her roommate if the roommate is assigned to a different Hall.


Hall Council Management Committee or Hall Council Subcommittee

The Hall Councils are to put up the recommended list on the respective Hall Council’s notice board in the first 2 weeks of Semester 1.

3

Recommendation by SU/Constituent Club

Students’ Union and Constituent Clubs, with approval from the Club Advisors, may recommend up to 105 places (max.10 places for SU and each non Academic Constituent Clubs and max. 5 places for each Academic Constituent Clubs). Recommended applicants must meet the following criteria:

i. Only previous year essential event committee members or Academic Con Clubs’ sub-club main committee members can be recommended with justifications from the Clubs’ President and other elected office bearers. Elected or appointed office bearers could not be recommended. The recommendation is also contingent on the condition that they can commit to serve a pre-determined position in the subsequent term of office.

ii. Recommended members has a minimum 3 points for Campus Life Activities

iii. Recommended members are

to sign a letter of agreement with the presence of Club Advisor, Club President and other elected office bearers that he/she is committed to serve the Club in the subsequent term of office. Members who do not comply with any of the terms and conditions of the letter of agreement, he/she shall correspondently forfeit his/her tenancy in the halls.

Based on quota divided by all the Halls. Returning residents of first preferred Hall (the current or last stayed hall is the first preferred Hall) has priority over non-returning residents if the no. of applicants > the quota set for the hall. Choice of roommate not considered. Applicants apply for double room vacancy will not pair up with his/her roommate if the roommate is assigned to a different Hall.


4

University Sports Scheme (Room scheme or Discretionary Admission )

Cap at 550 places. Administered by S & R Centre.

Room Scheme Based on quota divide by all the Halls (25 hall places per Hall) Returning residents of first preferred Hall (the current or last stayed hall is the first preferred Hall) has priority over non-returning residents if the no. of applicants > the quota set (25 places ) for the hall. Choice of roommate (if not returning residents) not considered. If unsuccessful for 1st or 2nd preferred Hall, system allocated to halls with vacancies. Choice of roommate not considered. Applicants apply for double room vacancy will not pair up with his/her roommate if the roommate is assigned to a different Hall.

Applicants given the additional 2 points for willing-to-share scheme will still be bound by the criteria of the scheme. Hence, he/she cannot be assigned/transferred to a single room throughout the hall stay. Discretionary Admission This only applies in the event that demand for accommodation in Halls has far exceeded the number of vacancies available for the application year. Randomly allocated to Halls with unused vacancies (usually the less popular Halls) not taken up by applicants eligible for the room scheme.

Applicants given the additional 2 points for willing-to-share scheme will still be bound by the criteria of the scheme. Hence, he/she cannot be assigned/transferred to a single room throughout the hall stay Request to transfer hall is not allowed.

-------The End----

Annex C3 (Hall Allocation for Cat C)

Hall Allocation for Category C

Students based on the total points as shown in the Overview. The points for Campus Life Activities are not accumulative. Only the highest level of Campus Life Activities will be considered to be admitted to a Hall. The following is an example on how the total points are computed:

Example: Campus Life Level 3 = 5 points Campus Life Level 4 = 3 points Total points = 5 points. Admission to Hall To be admitted to a Hall, student’s must meet the minimum Campus Life Involvement (students must have at least 1 verifiable Campus Life activities listed in the Annex B for Campus Life Involvement ) and his/her total points must meet the General Cut-off Point (GCP). GCP is also known as GCW. The GCP which is determined by demand and limited supply of hall places defines the total points above which applicants are admitted to a Hall or below which the applicants are put on the waiting list. It is the minimum total point a student must have in order to qualify for Hall Admission. It is not pre-determined but is derived as a result of the number of hall places available against number of applications for that year. There will be 2 GCPs: one for male and one for female.

Individual applicants might wish to consider to apply for single rooms as there are more single rooms available.

Applicants are ranked individually in descending order of total points and must qualify for admission to a Hall. If two students wish to apply together as roommate, both of them must first qualify for admission to Hall. Admission to the preferred Hall is based on quota set for senior students in each Hall and not on the applicant’s total points. Applicant applied under Category B due to the quota set in each Hall, will not pair up with his/her roommate if the roommate is assigned to a different Hall.

When demand for accommodation far exceeds the number of places set aside for senior students in the application year Applicants who meet the minimum campus life involvement criterion and are not successful in their applications will be placed on the general waiting list ranked in descending order of total points for subsequent rounds of computer balloting when vacancies are available. Applicants who do not meet the minimum campus life involvement criterion will be placed on the same general waiting list with unsuccessful applicants with total points and will be processed after all these unsuccessful applicants with total points are assigned a Hall. Computer balloting will be carried out to determine the successful applicants in this category for subsequent rounds of computer balloting when vacancies are available. Due to the uncertain waiting time, applicants on the general waiting list are advised to look for off-campus accommodation.

Unsuccessful applicant will not be paired with their successful roommate when they are subsequently offered a place.

The chart below summarise the hall allocation process for Category C’s applicants.

Information Allocation Process Successful Applicants

Meet the minimum Campus Life Involvement and his/her total points meet the General Cut-off Point (GCP).

1st Preferred Hall Returning residents (if the current or last stayed hall is the first preferred Hall) has priority over non-returning residents. If the number of returning residents > the number of places set aside for senior students for each Hall, applicants on the Hall Council recommended list shall have priority, followed by other returning residents. In this case, balloting will be done to determine the successful other returning residents If there are places remaining after allocation to returning residents (generally in the less popular Halls), balloting will be done to determine the successful non-returning residents. 2nd Preferred Hall (Only when 2nd preferred Hall is not filled up with 1st preferred Hall successful applicants) Not successful in the allocation to 1st preferred Hall, computer ballot will be done to determine the successful applicants. Choice of room-mate will not be considered. If still unsuccessful for 2nd preferred Hall, applicants will be allocated by computer system to other Halls with vacancies. Choice of roommate will not be considered.

On General Waiting list

Applicant’s total points do not meet the General Cut-Off Point (GCP) and applicants who do not meet the campus life involvement criterion. (This applies in the event that in the application year, the demand for accommodation in Halls has far exceeded the

Applicants with total points will be placed on the general waiting list ranked individually in descending order of total points for subsequent rounds of allocation as and when vacancies arise until the last person on the list is offered accommodation. When the number of applicants with the same total points> the number of vacancies available, computer balloting is carried out so that applicants with the

number of places set aside for senior students)

same total points have an equal opportunity of being assigned to a hall. Only successful applicants will be notified. Applicants who do not meet the campus life involvement criterion will be placed on the same general waiting list with the unsuccessful applicants with total points and will be processed after all the unsuccessful applicants are assigned a hall. Due to the uncertain waiting time, this category of applicants are advised to look for off-campus accommodation. Allocation of hall and type of room is random. Request for change of Hall/room is not permissible.

Annex B (Campus Life Involvement) Minimum Campus Life involvement To apply for on-campus housing, students who have met the minimum Campus Life Involvement criterion by having participated in at least one of the Campus Life activities shown in the tables below in the previous academic year will be admitted to a hall before students do not meet this criterion. However, to be admitted to a Hall, students’ total points must meet the GCP.

The points awarded for Campus Life activities and the list of activities shown in the following tables are drawn up and agreed upon by student representatives from the four categories of student organisations: Students’ Union, Hall Councils (also known as JCRC), Constituent Clubs and Non-Constituent Clubs. Student organisations shall ensure that there is no neglect of duties or gross incompetence shown by members of their respective committee or project group during their term of service. Any student who is found guilty of neglect of duty or incompetence shall forfeit his / her points. University sports representation is monitored and endorsed by the Sports and Recreation Centre (S & R Ctr). The centre will determine the points for sports competitions / events at the respective levels of Campus Life. An athlete under the sports scheme who fails to comply with training / competition requirements will have to forfeit his / her room allocation. (i) Level 1 ( 9 points are awarded ) Student Organisation Designation Type of Committee Students’ Union Constituent Clubs Hall Council Tier 1 Non-Constituent Clubs (max 5)

All Officer Bearers Management Committee

Tier 2 Non- Constituent Clubs (max 6)

President and Vice President

Management Committee

Cultural Activities Club-(max 6) Chinese Orchestra Concert Engineers Contemp{minated} Dragon & Lion Dance Troupe MJ Hip Hop Symphonic Band

Chairperson and Vice Chairperson (only 1 per post)

Main Committee of members’ Clubs

Sports Club-([max 6] Aikido Club Windsurfing Club Lifeguard Corps Runners Club TaeKwonDo Club Tennis Club


Main Committee of Sub-clubs

Non Constituent Clubs are categorised as Tier 1, 2, 3 or 4. The complete list of Non Constituent Clubs and their Tier status is shown on the last page. Page 1

(ii) Level 2 (7 points are awarded) Student Organisation Designation Type of Committee Tier 2 Non-Constituent Clubs

Other Office Bearers


Tier 3 Non-Constituent Clubs



Cultural Activities Club Chinese Orchestra Concert Engineers Contemp{minated} Dragon & Lion Dance Troupe MJ Hip Hop Symphonic Band

Other members

Main Committee of members’ clubs

Sports Club Aikido Club Windsurfing Club Lifeguard Corps Runners Club TaeKwonDo Club Tennis Club

Other members

Main Committee of Sub-clubs

Cultural Activities Club Remaining member clubs

Chairperson and Vice Chairperson (only 1 per post) Main Committee of members’ clubs

Sports Club Remaining sub-clubs


Main Committee of sub-clubs

Students’ Union Students’ Fund ICON

Chairperson and Vice Chairperson ( only 1 per post )

Main Committee

Students’ Union


Dinner and Dance Directing Committee Event main committee Freshmen Orientation Programme Subcommittee

Academic and Non Academic Constituent Clubs Hall Councils


BP Mentoring (WSC) Dinner and Dance Event main committee Freshmen Orientation Programme Subcommittee

Academic and Non Academic Constituent Clubs (excluding CAC and Sports Club)


Sub-clubs

Non Constituent Clubs


Event main committee Freshmen Orientation Programme

Welfare Services Club.

Centre Head/Vice Centre Head (1 per post per centre)

Community Service groups

Core sport competitions / events (endorsed by the S& R Centre)

Athletes

University representations in the preceding year

Constituent Clubs Hall Councils Non-Constituent Clubs Students’ Union


Protem Committee

Page 2

(iii) Level 3 (5 points are awarded)

Student Groups Designation Type of Committee *Tier 4 Non- Constituent Clubs



*Tier 4 Non-Constituent Clubs Manager and Team Captain

University English and Chinese Debating Squad

*Tier 3 Non- Constituent Clubs

Other Office bearers


Cultural Activities Club Remaining member clubs

Other members

Main committee of member clubs

Sports Club Remaining sub- clubs

Other members

Main committee of sub-clubs

Students’ Union

Member

Directing Committee Dinner & Dance main committee Event main committee Freshmen Orientation Programme main committee Subcommittee Student’s Fund and ICON main committee


Member

Dinner & Dance Main committee Freshmen Orientation Programme main committee Event main committee Subcommittee

Academic and Non Academic Constituent Clubs (excluding CAC and Sports Club)

Member

Main committee of sub-clubs

Welfare Services Club

Member

Regular Service Groups main committee Subcommittee of BP Mentoring

Non-Constituent Clubs

Member

Freshmen Orientation Programme Main Committee Event main committee

Competitions / events endorsed by the Sports and Recreation Centre

Athletes

University representation in the preceding year

Competitions/project endorsed by Student Affairs Office, SASD

Members

Representation at international debating competitions/committees formed for project endorsed.

Constituent Clubs Hall Council Non-Constituent Clubs Students’ Union

Member

Protem Committee

Page 3

(iv) Level 4 (3 points are awarded) Student Groups Designation Type of Committee Tier 4 Non Constituent Clubs

Other office bearers


Tier 4 Non-Constituent Clubs Members

University English and Chinese Debating Squad (must attend all training sessions)

Cultural Activities Club

Regular member

Club members (met at least 60% attendance rate and at least 40% performance)

Students’ Union

Member

Dinner & Dance Sub-committee Freshmen Orientation Programme Sub-committee, Event sub committee Election Committee


Member

Dinner & Dance Sub-committee Freshmen Orientation Programme Sub-committee Sub-committee of sub-clubs Event sub committee Election Committee

Non-Constituent Clubs

Member

Freshmen Orientation Programme Sub-committee Event sub committee Subcommittee Election Committee

Competitions/projects endorsed by Student Affairs Office, SASD

Member

Representation at national debating competitions/committees formed for endorsed projects.

Competitions / events endorsed by the Sports and Recreation Centre

Athletes

University representation in the preceding year

Students’ Union Welfare Services Club

Regular Volunteers

Community service groups

(v) Following activities are considered as part of the minimum Campus Life Involvement Criterion. No

points are awarded Student Groups Designation Type of Committee Students' Union Welfare Services Club

Ad-hoc basis Volunteers Community Service groups


General Helper

Any category / position


Participant Cultural Performance

Academic Constituent Clubs Participant Inter-School Games

HALL COUNCILs Participant Inter-Hall Games

Inter-Block Games Page 4

(vi) Below table shows the total number of chairpersons and vice-chairpersons for event committees for each student organisation.

Student Organisation Total number of chairpersons and vice-chairpersons for Event Committees

Students’ Union Maximum 20

Hall Councils Maximum 20 per Hall

Acad Constituent Clubs Maximum 16 per Constituent Club

Non Academic Constituent Clubs Maximum 24 per Non Academic Constituent Club

Tier 1 Non Constituent Clubs Maximum 16 per Non Constituent Club




(vii) The categorisation of Non-Constituent Clubs (NCC) into different Tiers are based on factors

such as membership size of society, internal governance,scale of events and outreach, society-based or nation-wide activities for the purpose of awarding points due to participation in Campus Life Activities. The same sets of criteria are used for the upgrading/downgrading of Tier for NCC.

Tier 1 Chinese Society EarthLink Investment Interactive Club Outdoor Adventure Club Red Cross Youth NTU Chapter Tier 2 Buddhist Society Heritage Club Muslim Society Risk Management Society Rotaract Club Tier 3 AIESEC- NTU Local Committee Aerospace Society Animal Lovers’ Society Sports Shooting Club (also known as Air Rifles Club) Anglers’ Club Archery Club

ASME Singapore Chapter – NTU Student Section

Page 5

Astronomical Society Brainteractive NTU Catholic Students’ Apostolate Cats Management Network Christian Fellowship

Current Affairs Society Cyberwellness, Cybersports & Cybercreation Society Da Vinci Arts Engineering Society Debating Society

Deli Aprecio Club Economics Society Enactus NTU Entrepreneurship Society Fast Forward Board Games Society Film Society

Food Science & Technology Society French Society

German Society Ice-Skating Club Institute of Electrical and Electronic Engineers (NTU Student Branch) Institution of Engineering and Technology NTU on campus Institution of Engineers Singapore (NTU Students’ Committee) Japanese Appreciation Club Korean Cultural Society Malay Language and Cultural Society

Maritime Business Society NTU Mixed Martial Art Nanyang Arts Ensemble

NTU Cru (formerly known as Campus Crusade for Christ) Open Source Society

Photo-videographic Society Psychology Society Riders’ Club

Sikh Cultural and Literary Society Tamil Literary Society The Epiphany, NTU English and Drama Society

The Navigators Toastmasters Club Uni-Y @ NTU United Nations Students’ Association

University Mountaineering Club Visual Arts Society Wine Society

Tier 4 Addiction- NTU Advertising Society Association for Computing Machinery(ACM)-NTU Student Chapter Biomedical Engineering Society- NTU Student Chapter CD Lionhearter Club CN Yang Club Computer Society Food Craft and Fermentation Club GIP Student Club Green and Sustainable Technologies Society Indian Social & Cultural Society Legion of Mary

Page 6

MApps Motoring Club Nanyang Capital Nanyang Venture Tea NTU Management Consulting Club NTU – National Police Cadet Corps NTU Research Society Page Turners’ Society Renaissance Engineering Club Society of Plastic Engineers – NTU Student Chapter Sociology Society Spanish Society Spectrum TV Sports Science and Management Society Tabernacle University Fellowship Uavionics Society University English and Chinese Debating Squad University Scholars’ Program Club URECA Club

------The End -----

Page 7

UNIVERSITY SPORTS SCHEME (USS) UNDER THE HALL ADMISSION SCHEME (HAS)

- UPDATED ON 170317 -

NAME OF SCHEME

UNIVERSITY SPORTS SCHEME (USS) (Under the Hall Admission Scheme - Category B and C) OBJECTIVE The objective of the USS is to assist varsity sports athletes in optimizing their chances of securing a hostel room on campus. This is part of the University’s support to varsity sports athletes who commit substantial time and effort in training and representing the University. It aims to help them to better manage their time between studies and sports. ADMINISTRATOR Sports and Recreation Centre (S & R Centre)/ Student Affairs Office ELIGIBILITY All undergraduate and NIE postgraduate varsity athletes are eligible to be placed on USS. SCHEME STRUCTURE The USS comprises two sub-schemes:

- Sub-Scheme A: USS Room Scheme - Sub-scheme B: USS Point Scheme

Eligible athletes may apply for recommendation under the USS Room or USS Point Scheme, provided they meet the selection and representation criteria/banding. USS Room Scheme Limited to 550 guaranteed places in single or twin-sharing hostel rooms (evenly spread over the designated Halls of Residence) for eligible athletes subject to the following selection criteria/banding: Banding The various sports are given due consideration before they are banded into Band A, B, C & D. These are based on many factors and are reviewed periodically. Some of these factors include: a) Importance and relevance of the sport to the University and local tertiary institutions in general; b) The level of commitment required of athletes for that particular sport; c) Standard of competitions locally, particularly amongst the local tertiary institutions; d) The contribution towards campus vibrancy.

Banding Classification of NTU Varsity Sports Teams

S/No. by

Teams

Band Team S/No. by

Teams

Band Team

1 A Badminton (M) 34 B Tchoukball (M)

2 A Badminton (W) 35 B Tchoukball (W)

3 A Basketball (M) 36 B Tennis (M)

4 A Basketball (W) 37 B Tennis (W)

5 A Bowling (M) 38 B Waterpolo (M)

6 A Bowling (W) 39 C Archery (M)

7 A Dragonboat (M) 40 C Archery (W)

8 A Dragonboat (W) 41 C Canoeing (M)

9 A Netball (W) 42 C Canoeing (W)

10 A Football (M) 43 C Canoe Polo (M)

11 A Football (W) 44 C Canoe Polo (W)

12 A Floorball (M) 45 C Fencing (M)

13 A Floorball (W) 46 C Fencing (W)

14 A Frisbee 47 C Rugby (W)

15 A Swimming (M) 48 C Taekwondo (M)

16 A Swimming (W) 49 C Taekwondo (W)

17 A Table Tennis (M) 50 C Silat (M)

18 A Table Tennis (W) 51 C Silat (W)

19 A Touch Football (W) 52 D Boardsailing (M&W)

20 A Track & Field (M) 53 D Climbing (M&W)

21 A Track & Field (W) 54 D Contract Bridge

22 A Volleyball (M) 55 D Golf (M&W)

23 A Volleyball (W) 56 D International Chess

24 B Aquathlon (M) 57 D Judo (M&W)

25 B Aquathlon (W) 58 D Karate (M&W)

26 B Cheerleading 59 D Life Saving

27 B Cricket (M) 60 D Muaythai

28 B Handball (M) 61 D Sailing/Yachting (M&W)

29 B Handball (W) 62 D Shooting, Pistol (M&W)

30 B Pool 63 D Shooting, Rifle (M&W)

31 B Rugby (M) 64 D Snooker

32 B Squash (M) 65 D Wakeboarding (M&W)

33 B Squash (W) 66 D Weiqi

as of 170317

Quota Band A Teams: 60% of team members could be recommended under the HSS Room Scheme; Band B Teams: 50% of team members could be recommended under the HSS Room Scheme; Band C Teams: 30% of team members could be recommended under the HSS Room Scheme; & Band D Teams: Not automatically supported with any number of hostel places; only high profile

varsity or national athletes may be recommended to be on the HSS Room scheme. Room Allocation Successful applicants who have opted under USS Room Scheme will be allocated a place in a single or twin-sharing unit at one of the halls of residence (under HAS Category B). While athletes could indicate their preferred hall of residence, they might not be allocated accordingly as the USS Room Scheme has limited places in all halls of residence. Thereafter, any unused places under the USS Room Scheme would be released for allocation under HAS Category C. USS Point Scheme Athletes not supported to USS Room Scheme will be awarded CCA points (USS Point Scheme). Athletes would be awarded either 3, 5 or 7 CCA points based on their level of commitment, contribution and representation in the varsity sports teams. Opting Out Of USS Room Scheme As the USS Room Scheme does not provide eligible athletes with guarantee allocation to desired hall of residence, eligible athletes have the choice not to apply for a hostel room under the USS Room Scheme and attempt to obtain on-campus accommodation under the USS Point Scheme. In this instance, athletes would have to apply for hostel place using the awarded CCA points via HAS Category C. However, in the event that they fail to obtain a hostel place via HAS Category C, they would not be allowed to re-join the USS Room Scheme in the same year of application. Eligible athletes who need on-campus accommodation are therefore strongly encouraged to apply for hostel place under the USS Room Scheme. RECREATIONAL SPORTS Sports of a recreational nature are not eligible for the USS Room or USS Point. However, students could be considered to have met the minimum requirement for involvement in campus life. They would be awarded 0 CCA points which make them eligible to submit an application for a hostel room under HAS Category C.

An Overview of the HALL ADMISSION SCHEME Overview

The chart below summarizes the different categories that applicants fall into. For more information about the categories awarding of points, please refer to the annexes. Rationale :

- Encourages students to join activities purely out of interest, passion, commitment and community or civic spirit.

- Provides residential experience / education and its benefits to as many undergraduates as possible.

- Facilitates current student leaders’ contributions to Campus Life.

- Provides accommodation for individuals with disabilities or medical problems.

- Provides accommodation for all new students and students of defined categories in keeping with the policies of the university on hall residency.

- Encourages social and cultural interaction between local and international students to facilitate opportunities for networking that transcends nationality, contributing to the university’s promotion of entrepreneurial spirit.

Category A Students in this category are guaranteed a place in a Hall. Category A includes a) New students (excluding in-bound

exchange students). From AY 17/18, new students are guaranteed on-campus housing in a Hall for the 1st two years of study.

b) Students with special needs

c) Management Committee members in student organisations elected in the current academic year and not staying in the Hall.

d) Special University Programmes

CN Yang Scholars Programme. Renaissance Engineering

Programme. University Scholars Programme. LKC Medicine MBBS programme. NTU-NIE Teaching Scholars

Programme. Note: For hall allocation, refer to Annex C1.

Category B Senior students applied for a single room or a double room vacancy. Single room allocation is subject to availability after allocation to successful eligible Cat C applicants. Applicants eligible and applied for single rooms will be considered first for single room allocation. Applicants in this category on the willing-to-share scheme is not eligible for single rooms. 1. Discretionary entry by:

Senior Faculty in Residence, in consultation with his or her Faculty in Residence. Cap at 60 places per hall.

NTU Students’ Union and Constituent Clubs with approval from the Clubs’ Advisors for previous year essential event committee members. Cap at 105 places ((max.10 places for SU and each non -Academic Constituent Clubs and max. 5 places for each Academic Constituent Clubs). These members’ total point may not meet the Cut-Off Weight (GCW) but have met the requirements and commit in subsequent term of office.

2. University Sports Scheme Student Athletes whose sport is part of the scheme may opt to be placed under HAS Category B’s Room scheme or Category C. Unused places not taken up will be filled by S&R Centre key athletes and leaders whose sports are not eligible for the room scheme and not successful under HAS Category C. (This is only applicable when in the application year, the demand for accommodation in Halls has far exceeded the number of places set aside for senior students) Remaining unused places will be released to other Cat C applicants.

Category C Senior Students that have met the minimum Campus Life Involvement criterion (refer to Annex B) are included in this category. Students will be awarded points based on different criteria namely:

Points

(a) Campus Life Activities (At the point of application, students must be involved in activities in the previous academic year as set out in Annex B)

(i) Campus Life-Level 1 9 (ii) Campus Life-Level 2 7 (iii) Campus Life-Level 3 5 (iv) Campus Life-Level 4 3

(b) Willing-to-share Local student willing to share a room with an international student and vice versa 2

To qualify, both students must meet minimum Campus Life Involvement criterion and state each other as roommate in their on-line application form. The difference in total points between the applicant and the roommate must be 2 points or less. Students who are given 2 points under this scheme will not be allowed to transfer to a single room during the stay or request for mutual exchange of room when the conditions for the scheme are not met and it the transfer involved a single room.

Category of Applicants

Note: 1. For hall allocation, refer to Annex C3. 2. In the event that in the application year, the demand for accommodation in Halls has far exceeded the number of places set aside for senior students:

(i) Unsuccessful applicants who met the minimum campus life involvement criterion are placed on the general waiting list ranked in descending order of total points for subsequent round of computer balloting when vacancies arise. (ii) Applicants who do not meet the campus life involvement criterion will be placed on the same general waiting list with the unsuccessful applicants with total points and will be processed after all the unsuccessful applicants with total points are assigned a hall . Computer Balloting will carried out to determine the successful applicant in this category.

a guide on hall application for senior students. 1 2 3 4 5€¦ · a guide on hall application for...

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