a “how to” guide for a better presentation 12 easy steps to follow presentation guidelines by:...
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A “How to” Guide for a Better Presentation
12 Easy Steps to Follow
Presentation
Guidelines
By: Mr. Pace
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Step 1-Know Your Audience
• Define your Audience
• Develop the Directions
Know your audience and think about what interests they have in the topic you’re
presenting
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Step 2- ”Content is King”
• Worry about your design last
• Make sure your message has CLARITYCLARITY
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Step 3- Get a Color Wheel
• Understanding what colors look good together• Primary Colors
– Red, YellowYellow, and Blue
• Secondary Colors– Green, Orange, and Purple
• Aggressive / Warm Colors– Red, Orange, and YellowYellow
• Receding / Cool Colors– Blue, Green, and Purple
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Step 4- Use Your Color Wheel
• Remind yourself of good color management
• Notice what colors compliment each other
• Know what colors detract from each other
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Step 5- “Keep it simple stupid” - KISS
• Keep your slide display easy to read and understand
• Don’t crowd the screen with clip-art
• Keep the transitions and animations simple and discreet
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Step 6- Fonts are like Donuts
• Never eat/use more than three• Keep fonts consistent• Same font for all titles• Second font for your text• Never use non-standard fonts
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Step 7- Consistency• Don’t use animation or sound effects just
because you can
• Practice good ‘effect management’
• When in doubt don’t do it
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Step 8- Think before using the header / footer
Things which can be added:– Date– Number of slides– A blank box for your name, department, or the
title of your favorite Elvis Presley song– Think about the information and the audience
viewing it
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Step 9- Stop. Look. Dial-up.
• The more complex the background and clip-art,
the bigger the PowerPoint file
• Keep the backgrounds solid colors or simple
template images, therefore the PowerPoint files will stay lean in size
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Step 10- Murphy’s Law
• Always use your own gear– light ware, laptop, projector
• Always have a backup– Have a technology and a non-technology oriented
backup– Burn a CD– Have a copy of a zip disk
• Always take it to a similar presentation venue
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Step 11- Combating Murphy’s Law
• First, do a dry run
• Second, provide a downloadable version of your presentation
• Finally, provide a low-band width version of your presentation
• And Again-
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Step 12- RepeatOnce you have run through each of these steps, don’t just follow the steps for one presentation or an occasional speech, make it a part of the preparation process…
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ConclusionDeveloping PowerPoint presentations goes
back to the Golden Rule:Do unto others as you would have them do unto youDo unto others as you would have them do unto you
Develop Presentations that you would find inviting and easy to understand
Adopted from Matthew A. Christian