a meeting of the king’s lynn internal drainage board … · 91/14/01 mr j austen declared an...

A MEETING OF THE KING’S LYNN INTERNAL DRAINAGE BOARD WAS HELD IN THE BOARD ROOM, KETTLEWELL HOUSE, AUSTIN FIELDS INDUSTRIAL ESTATE, KING’S LYNN, NORFOLK ON FRIDAY, 14 NOVEMBER 2014 AT 10.30AM.

Elected Members Appointed Members J R Askew King’s Lynn & W N B C * J S Austen * M Chenery of Horsbrugh * Ms S Keene P Cousins * A Lensen * C Crofts R S Markillie * R W Groom S A R Markillie Lord Howard of Rising * T Matkin * B Long M Riddington * Mrs E Nockolds * J Symington D Whitby Vacancy * A Wright * Mrs S Young Fenland District Council * D Oliver * Present (62%)

Mr J Austen in the Chair

In attendance:

Mr P J Camamile (Chief Executive), Mr G Howe (Operations Manager/Health & Safety Officer),

Mr G R Dann (Planning/Enforcement Officer) and Mrs M Creasy (minutes)

ID King’s Lynn IDB, Minute Action

90/14 APOLOGIES FOR ABSENCE

90/14/01 Apologies for absence were received on behalf of Messrs J R Askew, P Cousins, R S Markillie, S A R Markillie, M Riddington, D Whitby and Lord Howard of Rising.

91/14 DECLARATIONS OF INTEREST

91/14/01 Mr J Austen declared an interest in all references to the Norfolk Rivers Trust due to his role as Trustee and Chairman of that organisation.

91/14/02 Mr B Long declared an interest in all references to EA main river due to his membership of the Anglia Central Regional Flood and Coastal Committee.

1


92/14 MINUTES OF LAST BOARD MEETING

92/14/01

The minutes of the Board meeting held on 19 September 2014 were approved and signed as a true record.

93/14

MATTERS ARISING

93/14/01 Drainage upstream of Green Bank and Islington Catchments (72/14/05) Following the overtopping of some of the Board’s watercourses in the furthest upstream section of the Green Bank and Islington catchments during the high rainfall event of 8/9 August 2014, options to aid the improvement of drainage in this area would be considered in due course by the Plant and Works Committee. RESOLVED that this be noted.

GRD/GH

93/14/02 Barn Owl Nest Boxes (73/14/02) The Planning/Enforcement Officer reported that of the Barn Owl nesting boxes in the Board’s area, (including those in the SITA Project and the Board’s own boxes), 73% nesting had occurred in 66%. This would be recorded in the Board’s Biodiversity Action Plan (BAP). RESOLVED that this be noted.

93/14/03 Election of Members (80/14/03) The Chief Executive reported that the elected member vacancy would be advertised on the Board’s website in accordance with the Election of Members Policy. It was agreed to consider advertising elsewhere in addition to the website providing this did not incur any cost to the Board. RESOLVED that this be noted.

PJC

93/14/04 Board Land at Old Border Bank (82/14/01) Members deferred the enquiry from Cruso & Wilkin concerning an the sale of the Board’s land at Old Border Bank until the next meeting when additional information from Cruso & Wilkin would be available. RESOLVED that this be noted.

GRD/PJC

94/14 PLANT AND WORKS COMMITTEE

94/14/01 The unconfirmed minutes of the Plant and Works Committee meeting held on 13 October 2014 were considered in detail and approved. Arising therefrom:

94/14/02 Workforce (09/14/02) It was agreed and thereby RESOLVED to approve the Plant and

PJC 2


Works Committee recommendation to review the pay structure for the workforce, subject to the consultation process with them, to consolidate annual bonuses currently paid separately, into the hourly rate, together with one-off lump sum payments made where applicable.

94/14/03 Workforce (09/14/05) It was agreed and thereby RESOLVED to approve the Plant and Works Committee recommendation for the recruitment of two additional operatives, over and above the recruitment for the replacement of R Gale, the timing of the recruitment to be determined by the Operations Manager.

GH

94/14/04 Workforce Succession Planning (09/14/07) It was agreed in principle to approve the Plant and Works Committee recommendation to consider taking on one or more apprentices in due course to support the succession planning process for the workforce. RESOLVED that this be noted.

94/14/05 Mobile Plant Requirements 2015/16 (15/14)

(i)

(ii)

(iii)

(iv)

It was agreed and thereby RESOLVED to approve the Plant and Works Committee recommendation to purchase a Hitachi 140W wheeled excavator at an approximate cost of £108,500 to replace asset ID 109. It was agreed and thereby RESOLVED to approve the purchase of a Ford Ranger 4x4 XL truck at a cost of £16,478 to replace asset ID 7220. It was agreed and thereby RESOLVED to approve the purchase of a new trailer with a load capacity of ≥ 6t at a cost of £6,000 to replace asset ID 605. It was agreed and thereby RESOLVED to approve the purchase of a Spearhead SPV2 machine at a cost of £151,750 to replace asset ID 229.

94/14/06 Rivers Babingley, Heacham and Ingol (16/14/04) After Hours Call Out The Operations Manager reported that very slight adjustments to the water level operation of the Babingley sluice would make a significant difference to upstream water levels. This would hopefully manage the system until a formal out of hours system had been determined. RESOLVED that this be noted.

94/14/07 The Chairman, on behalf of the Board and Mr A Lensen personally recorded their thanks to the Operations Manager and his team for the improvement already made on the River Babingley. RESOLVED that this be noted.

3


95/14 ENGINEERING REPORT

95/14/01 The Engineering Report was considered in detail and approved, (a copy of which is filed in the Report Book). Arising therefrom:

95/14/02 Wolferton Pumping Station Structural Investigations (1.6) Members considered the detailed structural report for Wolferton pumping station prepared by Peter Brett Associates, (formerly Hannah Reed). Arising therefrom:

95/14/03 Members considered the report outlining the severe deterioration of both the steel sheet piled sub-structure and reinforced concrete elements of the pump house building. It was agreed and thereby RESOLVED to approve the replacement of the Wolferton pumping station as soon as possible and that the Environmental/Planning Officer should prepare a Project Options Appraisal Report accordingly.

GRD

95/14/04 It was agreed and thereby RESOLVED that the Project Options Appraisal Report should include options for the replacement of pump plant as well as the building structure and include an economic business case for replacement.

95/14/05 The Planning/Enforcement Officer reported that he and the Board Chairman had met with the Land Agent for the Sandringham Estate, (on whose land the Wolferton pumping is situated), to discuss the design for the new pumping station structure. The Land Agent had indicated that the Sandringham Estate expected an innovative non-traditional design for the new building. RESOLVED that this be noted.

96/14 ENVIRONMENTAL REPORT

96/14/01 The Environmental Report was considered in detail and approved, (a copy of which is filed in the Report Book). Arising therefrom:

96/14/02 Proposed Water Vole Class Licence System The Planning/Enforcement Officer apprised members of the new water vole class licencing system proposed by Natural England for implementation from January 2015. The proposals could potentially have an adverse impact on maintenance works and on bank reinstatement works in particular. A letter had been sent by Diana Ward – representing the Bedford Group of IDBs, Ely Group of IDBs and the WMA, to Natural England questioning the need for the class licencing system and representatives from these IDBs, together with Diana Ward were meeting to take legal advice on 25 November 2015. RESOLVED that this be noted.

4


97/14 PLANNING REPORT

97/14/01 The Planning Report was considered in detail and approved, (a copy of which is filed in the Report Book). Arising therefrom:

97/14/02 Application for Byelaw 10 Consent Two-storey side extension at King’s Lynn Audi, Hamburg Way, North Lynn Industrial Estate, King’s Lynn Members considered the application for a two –storey steel frame extension with brick and metal cladding to be constructed approximately 6.9 metres from the top of the bank of the Board’s North Lynn Drain.

97/14/03 It was agreed and thereby RESOLVED to give consent to this application subject to:

• The applicant entering into the Board’s standard Deed of Indemnity for the new extension, including payment of all costs incurred by the Board in the preparation and execution of that document.

• The Board is to be provided with written confirmation by a

suitably qualified, independent structural engineer that the intended foundation design for the extension will not have any adverse impact on the Board-maintained watercourse, or vice-versa and that the foundations will be constructed in accordance with that design.

97/14/04 Delegated Consents Granted (2.2) The Schedule of Delegated Consents granted by Officers using their delegated authority, was considered in detail and approved.

98/14 FINANCIAL REPORT

98/14/01 The Financial Report for the period 1 April 2014 to 31 October 2014, (a copy of which is filed in the Report Book), was considered in detail and approved. There were no matters arising.

99/14 SCHEDULE OF PAID ACCOUNTS

99/14/01 The Schedule of Paid Accounts for the period 1 September 2014 to 31 October 2014, totalling £213,665.14,513.67, (a copy of which is filed in the Report Book), was considered in detail and approved. There were no matters arising.

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100/14 MATERIAL CHANGES TO RISK REGISTER

100/14/01 Members considered the Risk Register for those risks with a risk assessment matrix score of ≥ 6. Arising therefrom:

100/14/02 Members considered there were no material changes to the Risk Register for those risks with a risk assessment matrix score of >6. RESOLVED that this be noted.

101/14 PUBLIC SECTOR COOPERATION AGREEMENTS (PSCAs)

101/14/01 Members considered the Briefing Paper on PSCAs, (a copy of which is filed in the Report Book), which had been prepared for all WMA Member Boards as agreed by the Consortium Management Committee at its meeting on 7 October 2014. Arising therefrom:

101/14/02 It was agreed and thereby RESOLVED to approve the recommendation that the Board responds positively to requests from the EA and other Risk Management Authorities to undertake rechargeable works for them using the PSCA.

101/14/03 It was agreed and thereby RESOLVED to approve the recommendation that the PSCA would not be used to engage the Board on providing unpaid works on low consequence systems or assets where the RMA had no monies allocated to pay for these works.

102/14 TO CONSIDER AN APPLICATION IN PRINCIPLE TO THE REGIONAL FLOOD AND COASTAL COMMITTEE (RFCC) FOR THE EXTENSION OF THE BOARD’S INTERNAL DRAINAGE DISTRICT TO ITS WATERSHED

102/14/02 Members considered the Chief Executive’s verbal update on the EA’s support for the extension of the King’s Lynn IDB IDD to its watershed, together with the proposal to make an application in principle to the RFCC to extend its IDD to the watershed, in line with phase 2 of the Board’s current business plan and in accordance with section 3 of the Land Drainage Act 1991 and which was originally discussed when the Board agreed in 2012 to reconstitute. Arising therefrom:

102/14/03 It was agreed and thereby RESOLVED to approve an application in principle to the RFCC for the extension of the Board’s IDD to its watershed.

PJC

102/14/04 Mr B Long did not participate in the discussion or resolution concerning the application due to his membership of the RFCC. RESOLVED that this be noted.

6


103/14 NOMINATIONS FOR PLANT AND WORKS COMMITTEE

VACANCY

103/14/01 It was proposed by Mr B Long, seconded by Mrs E Nockolds and carried unanimously to appoint Mr C Crofts to fill the vacancy on the Plant and Works Committee. RESOLVED that this be noted.

104/14 CORRESPONDENCE

104/14/01 There was no correspondence for consideration during this reporting period.

105/14 CALENDAR OF MEETINGS 2015

105/14/01 The calendar of meeting dates for 2015 was considered in detail and approved: 30 January 2015 20 March 2015 15 May 2015 17 July 2015 18 September 2015 13 November 2015

106/14 NEXT MEETING DATES

106/14/01 The next meeting of the Board was scheduled for 30 January 2015 at 10.30 am.

107/14 ANY OTHER BUSINESS

107/14/01 There was no other business to discuss.

108/14 CONSORTIUM MATTERS

108/14/01 The unconfirmed minutes of the last Consortium Management Committee held on 7 October 2014 were considered in detail and approved. Arising therefrom:

108/14/02 Short Term Investments (31/14/03) It was agreed and thereby RESOLVED to approve the Consortium Management Committee recommendation to consider Santander UK when placing short term investments, subject to the approval of the WMA Member Boards’ Internal Auditor.

7


108/14/03 IDB Consortia and compliance with EU Procurement Rules

Public Contracts Regulations 2015 (37/14/01) Members were apprised of the letter circulated by North Lincolnshire Council to all IDBs, (a copy of which is filed on the Report Book), concerning the new Public Contracts Regulations coming into force in 2015 and the perceived impact of these on how IDBs’ procured services.

108/14/04 The Consortium Management Committee had referred this matter to ADA to take legal advice on behalf of its member IDBs and would provide an update in due course. RESOLVED that this be noted.

CMC

108/14/05 Schedule of Paid Accounts The WMA Schedule of Paid Accounts for the period 1 April 2014 to 31 August 2014, totalling £401,758.82 as approved at the Consortium Management Committee meeting on 7 October 2014, was considered in detail and adopted. Arising therefrom:

108/14/06 Mr P J Camamile declared an interest in respect of the payment for DRS rechargeable works recorded in the WMA Schedule of Paid Accounts made to Byzantine Ltd. Mr Camamile is the Company Secretary of Byzantine Ltd and also a shareholder, as is his wife who is also the Company Director of Byzantine Ltd. RESOLVED that this be noted.

108/14/07 Financial Report The WMA Financial Report for the year 1 April 2014 to 31 August 2014, as approved at the Consortium Management Committee meeting on 7 October 2014, was considered in detail and adopted by the Board. There were no matters arising.

108/14/08 Issues for discussion at next CMC meeting There were no specific issues raised by Members that would require discussion at the next Consortium Management Committee meeting on12 December 2014.

109/14 CONFIDENTIAL BUSINESS

109/14/01 It was agreed and thereby RESOLVED to exclude the public from the next part of the meeting due to the confidential nature of the business to be transacted, in accordance with Section 2 of the Public Bodies (Admission to Meetings) Act 1960.

8

6 November 2014 ENGINEERING REPORT

1 CAPITAL WORKS

1.1 BLACK DRAIN SYPHON – STRUCTURAL LINING WORKS Following approval at the last Board meeting for iLine to install a new structural liner in this syphon, a further meeting has recently been held regarding this project, and a site visit was carried out by iLine on 5 November to confirm the dimensions of the liner required. I’m now waiting for final confirmation of the cost, after which an order to undertake the works will hopefully be given. Typically there is a 2-3 week lead time for delivery of the liner, and currently iLine expect to be able to install the liner before Christmas, subject to suitable weather and flow conditions.

1.2 CHALK LANE CATCHMENT STUDY Following approval at the last Board meeting, the contract to produce a hydrological model for this catchment was awarded to JBA Consulting. It’s currently expected that the work will be completed in early January 2015.

1.3 FISH AND EEL ASSESSMENTS In addition to the Board’s “high priority” sites at Eau Brink and Green Bank Pumping Stations, which are being assessed by Capita URS as part of a larger programme led by the EA, and Wolferton which has been assessed as part of Peter Brett Associates’ structural investigations, Crabbs Abbey, Islington and Pierrepoint Pumping Stations have now been identified as additional high-risk sites. They will be assessed by Capita URS within the current financial year, with the cost of this being met by the Environment Agency’s existing grant aid allocation for these assessments.

1.4 MIDDLETON STOP/PIERPOINT FLOOD STORAGE POND J E Spence & Son’s work on this project was completed on 6 November 2014. A separate project report by the Board’s Project Manager is included as Appendix A. There are a few outstanding items, which did not form part of the contract, such as the installation of hazard signs, gauge boards and a flap valve on the outfall, which will be completed by the Board in the coming weeks. The Board’s Officers are also investigating options for the installation of stand-alone systems for water level/flow monitoring here.

1.5 NORTH LYNN LINK SCHEME Discussions are continuing with NCC and King’s Lynn BC about all proposed works in this area. The Borough Council has submitted its planning application for the proposed road, and representations about this will be made on behalf of the Board in due course. Peter Brett Associates, in conjunction with J A Services, are finalising the M&E specification and progressing the preparation of tender documents for the Board’s scheme. The Board should hopefully be in a position to submit the planning application for its pumping station and rising main in the next couple of weeks, and it’s hoped that tender documents will also be issued later this month.

1.6 WOLFERTON PUMPING STATION STRUCTURAL INVESTIGATIONS Following the last Board meeting and the Plant & Works Committee meeting held on 13 October 2014, I’ve begun some outline discussions and work towards a replacement pumping station. Surveys of the Board-maintained watercourses in this catchment are due to be carried out by Tolethorpe over the next few months, and the Board’s Chairman and I met the Land Agent for Sandringham Estate, the owners of the land where the current station is sited, and any replacement would be, on 22 October 2014. Sandringham Estate has no issues with the principle of a replacement station being built close to the existing one, or the future grant of a new 99-year lease for the relevant land. They would like the new station to use natural materials if possible, and have asked for a few “artist’s impressions” of potential designs for their further consideration. I will therefore be asking an architect to prepare these.

2 RAINFALL Rainfall statistics relating to the Board’s gauges for the months of September and October are as follows (recordings in mm):

LOCATION

SEPTEMBER OCTOBER CUMULATIVE

2014 2009-13 Average 2014 2009-13

Average 2014 2009-13 Average

Islington Pumping Station 13 37 65 56 598 433

Pierrepoint Pumping Station 24 43 85 64 654 471

Wolferton Pumping Station 20 53 79 63 596 511

ACTUAL AND LONG-TERM AVERAGE MONTHLY RAINFALL READINGS KING’S LYNN: NOVEMBER 2013 – OCTOBER 2014

ENVIRONMENTAL REPORT

1 PROPOSED WATER VOLE CLASS LICENCE Due to concerns that IDBs are potentially carrying out bank works illegally, Natural England is proposing to introduce a class licensing system with effect from 1 January 2015, which will mean that operations potentially impacting on water voles will require stringent licensing and reporting methods on specific burrows and animals that could potentially be disturbed. This would be a more rigorous and labour-intensive approach towards the protection of water voles than the present situation, particularly during bank reinstatement works. WMA Officers, led by the Technical & Environmental Officer for the Eastern Boards, have a number of issues with the proposed licence. A letter has been sent by Diana Ward – representing the Bedford Group of IDBs and Ely Group of IDBs – and the WMA to Natural England, which questions the necessity of a class licence in small scale works and looks at the need to make the class licence a workable document with flexibility to take into consideration issues such as river restoration measures and SSSI improvements. The above-mentioned IDBs are also taking legal advice to ensure any licence is as practical as it can be within the framework of the Wildlife and Countryside Act 1981.

PLANNING REPORT

1 ITEMS REQUIRING BOARD’S CONSIDERATION: 1.1 FULL PLANNING APPLICATION – 14/01304/F

TWO-STOREY SIDE EXTENSION AT KING’S LYNN AUDI, HAMBURG WAY, NORTH LYNN INDUSTRIAL ESTATE, KING’S LYNN DRAIN AFFECTED – NORTH LYNN DRAIN, AN OPEN WATERCOURSE MAINTAINED BY TRACTOR-MOUNTED EQUIPMENT APPLICANT – MARRIOTT MOTOR GROUP LTD An application has been received seeking a relaxation of Byelaw 10 in connection with a proposed two-storey extension, of steel-frame construction with brick and metal cladding. The plans show that the extension would be 5.5 metres long by 3.5 metres wide, and approximately 6.9 metres from the top of the bank of North Lynn Drain at its closest point, which is comparable to the nearest point of the existing building. Recommendation As the extension would be no closer to the drain than the closest point of the existing building and would not have any impact on the Board’s ability to maintain this watercourse compared to the status quo; and as the Board’s Officers are satisfied that the development should not have an adverse impact on the Board in any other way, I would recommend that this application is approved, subject to the following conditions: • The applicant is to enter into the Board’s standard Deed of Indemnity for the new

extension, including paying all costs incurred by the Board in preparing and executing that document.

• Written confirmation is to be provided by a suitably qualified, independent

structural engineer showing that the intended foundation design for the new extension will ensure the structure does not have an adverse impact on the Board-maintained watercourse, or vice-versa and the foundations are then to be constructed in accordance with that design.

Location Plan

Site plan

This map is reproduced from Ordnance Survey material with the permission of Ordnance Survey on behalf of the Controller of Her Majesty's Stationery Office © Crown copyright. Unauthorised reproduction infringes Crown copyright and may lead to prosecution or civil proceedings. Defra, Licence number 100052639, [2014].

Site referred to

2 OTHER PLANNING MATTERS: 2.1 SURFACE WATER DEVELOPMENT CONTRIBUTION FEES

The following Surface Water Development Contribution Fee has been invoiced during the reporting period: DEVELOPER

SITE

AMOUNT DUE (VAT EXEMPT)

INVOICE DATE

PAID

T Gill & Son (Norwich) Ltd

Laen Court, Horsley Fields, King’s Lynn

£4,567.50 (total new area)

30/10/14 No

2.2 DELEGATED CONSENTS GRANTED During this reporting period the following consents have been granted by Officers under their delegated authority: APPLICANT/AGENT LOCATION DEVELOPMENT WATERCOURSE(S) Anglia Building Consultants

Wheatley Bank, Walsoken

New access culvert

Private (CMT145P)

Mr Chapman Walton Road, Wisbech Replacement

access culvert Koermans Drain (DRN145P1017)

East Coast Storage (Handling) Ltd

Grassgate Cottage, Walsoken

Treatment plant, discharge pipe and outfall

Victoria Cafe Dyke (DRN145P1015)

T Gill & Son (Norwich) Ltd

Laen Court, Horsley Fields, King’s Lynn

Discharge surface water run-off

Private (CMT135P)

A & N Harrison Land at Emneth Land tile outfalls Little Fendyke Drain

(DRN138P0208) Mr Jackson 6 St Paul’s Road North,

Walton Highway Pipe and infill drain

Private (CMT145P)

Mr Tomlin & Mr Trimmer

8 St Paul’s Road North, Walton Highway

Pipe and infill drain

Private (CMT145P)

G R DANN – PLANNING/ENFORCEMENT OFFICER

1

HARDWICK POND

Before

After

ENGINEERING REPORT APPENDIX A

2

The construction of the new “Hardwick Pond” progressed well during the course of the 16 week programme and only ran over by a couple of days. Luckily the weather was very kind to J E Spence and there were no major delays. The contract included the movement of approximately 135,000 cubic metres of earth, installation of structures and landscaping. Some minor variations to the original design were made on matters like pile sizes, but this was down to changeable ground condi-tions. There were also some minor issues regarding the structures; the Middleton Stop weedscreen delivered to site was not as per the original design which meant it became a health and safety hazard and would have made it dangerous when removing weed. This was soon rectified, once we had agreed the required design. This was an error made by J E Spence whereby they hadn’t picked up on some alterations JKH had made to the original design. The weedscreen was re-manufactured at J E Spence’s cost. JKH are also being brought back to the Pierrepoint Structure to rectify some health and safety issues. The two weirs at Pierrepoint and Middleton Stop have slight leaks in the bottom corners. The supplier, HC Watercontrol, have been brought to site regarding this matter and they have told us that the leaks will self-seal once the bottom of the weirs are sub-merged. The Board has a 12 month warranty on the two weirs and there is a 12 month defect correction period with J E Spence. Therefore, if the issue does not resolve itself this will be corrected at no cost to the Board. Alongside the pond works, Mr Symington’s accommodation works have also been carried out by J E Spence. The CDM Co-Ordinator (Cope Safety Management Ltd) carried out a Health and Safety Inspection on the 17th September 2014 and all elements passed adequately. We have instructed Tolethorpe to carry out a final survey of the area and As Built drawings will be kept with the Health and Safety File prepared by the CDM Co-Ordinator. The construction of the Board’s pond, which helps to protect land and property worth approximately 1 billion pounds, will in total cost the Board around £940,000, and has been a very enjoyable project to work on. Mel Neale (Project Manager)


3

August— Earthmoving Works in Progress


4

August—Earthmoving Works In Progress

Bog Oak


5

August—Thrust Boring the Outlet Pipe


6

September— Earthmoving Works in Progress


7

September— Works in Progress Cont’d.


October—Works in Progress

8

Groundworks for Middleton Stop Inlet Structure Installing the Middleton Stop outlet

Installing the Pierrepoint Structure


9

Pond Outlet Structure through 500 diameter pipe

Pond Structure and working platform for outfall Penstock

Link Drain from Pierrepont Structure to the Pond


10

Middleton Stop Structure (Outlet) Pierrepoint Structure (Outlet )

Pierrepoint Structure (Inlet) Middleton Stop Structure (Inlet)

Completed Weir Structures ENGINEERING REPORT APPENDIX A

From: 01 April 2014 Period: 07To: 31 October 2014 Year Ending: 31 March 2015

Y-T-D Y-T-D Y-T-D Annual Projected ProjectedNotes Income and Expenditure Account Budget Actual Variance Budget Out-Turn Variance

£ £ £ £ £ £

Income:

Occupiers Drainage Rates 303,704 303,704.40 0.00 303,704 303,704 0

1 Special Levies issued by the Board 1,843,606 1,843,606.00 0.00 1,843,606 1,843,606 0

Grants Applied 0 0.00 0.00 0 0 0

Rental Income 1,867 1,840.84 -26.00 3,200 3,200 0

2 Highland Water Contributions 35,000 59,746.25 24,746.00 35,000 59,747 24,747

Income from Rechargeable Works 0 23,520.68 23,521.00 0 0 0

Investment Interest 11,667 11,388.79 -278.00 20,000 20,000 0

3 Net Surplus on Operating Accounts 0 21,587.77 21,588.00 0 0 0

Development Contributions 0 5,592.50 5,593.00 0 0 0

4 Other Income 875 376.68 -498.00 1,500 1,500 0

Total Income £2,196,719 £2,271,363.91 £74,646.00 £2,207,010 £2,231,757 £24,747

Less Expenditure:

5 Capital Works 658,875 140,961.79 -517,913.00 1,129,500 750,000 379,500

6 Environment Agency Precept 156,607 159,146.00 2,539.00 156,607 159,146 -2,539

7 Maintenance Works 766,855 651,519.28 -115,336.00 1,314,608 1,314,608 0

Development Expenditure 0 0.00 0.00 0 0 0

Interest Payments 0 0.00 0.00 0 0 0

8 Administration Charges 109,493 102,564.04 -6,929.00 187,703 165,000 22,703

Cost of Rechargeable Works 0 23,049.18 23,049.00 0 0 0

3 Net Deficit on Operating Accounts 0 0.00 0.00 0 0 0

Total Expenditure £1,691,830 £1,077,240.29 -£614,590 £2,788,418 £2,388,754 £399,664

Profit/(Loss) on disposal of Fixed Assets 0 12,543.96 12,544.00 0 0 0

9 Net Surplus/(Deficit) £504,889 £1,206,667.58 £701,780.00 -£581,408 -£156,997 £424,411


Opening Movement ClosingNotes Balance Sheet as at 31-10-2014 Balance This Year Balance

£ £ £

10 Fixed Assets:

Land and Buildings 711,957.53 -4,650.31 707,307.22Plant and Equipment 686,441.09 186,603.88 873,044.97Pumping Stations 533,088.00 -51,828.00 481,260.00

1,931,486.62 130,125.57 2,061,612.19

Current Assets:

11 Bank Current Account 120,130.30 530,976.96 651,107.26Stock 6,177.24 -2,295.94 3,881.30

12 Debtors Control Account 36,990.13 -6,541.24 30,448.8913 Work in Progress 0.00 0.00 0.0014 Short Term Investments 5,000,000.00 600,000.00 5,600,000.0015 Special Levies Due 0.00 11,187.00 11,187.0016 Rates Due 21,091.65 23,677.49 44,769.1417 Prepayments 9,775.45 -9,775.45 0.00

Prepayments (WMA) 47,136.00 -51,901.00 -4,765.00Accrued Interest 3,742.00 -3,742.00 0.00VAT Due 37,269.81 -34,033.54 3,236.27Grants Due 0.00 0.00 0.00

5,282,312.58 1,057,552.28 6,339,864.86Less Current Liabilities:

Creditors Control Account 6,695.07 74,785.93 81,481.0018 Grants Unapplied 151,373.17 -26,292.15 125,081.02

Accruals 14,026.18 -14,026.18 0.00Finance Leases 0.00 0.00 0.00Receipts Paid in Advance 9,812.20 -1,629.33 8,182.87PWLB Loans due in less than one year 0.00 0.00 0.00

181,906.62 32,838.27 214,744.89

Net Current Assets 5,100,405.96 1,024,714.01 6,125,119.97

Less Long Term Liabilities:

25 Pension Liability 2,916,000.00 0.00 2,916,000.00Long Term Borrowing 0.00 0.00 0.00

2,916,000.00 0.00 2,916,000.00

Net Assets £4,115,892.58 £1,154,839.58 £5,270,732.16

19 Reserves:

Earmarked20 General Reserve 2,776,690.27 1,206,667.58 3,983,357.8521 Development Reserve 555,143.14 0.00 555,143.1422 Capital Works Reserve 295,398.17 0.00 295,398.1723 Plant Reserve 2,521,148.00 0.00 2,521,148.00

6,148,379.58 1,206,667.58 7,355,047.16Non-Distributable

24 Revaluation Reserve 883,513.00 -51,828.00 831,685.0025 Pension Reserve -2,916,000.00 0.00 -2,916,000.00

-2,032,487.00 -51,828.00 -2,084,315.00

Total Reserves £4,115,892.58 £1,154,839.58 £5,270,732.16


Note Notes to the Accounts

1

Y-T-D Budget Y-T-D ActualBorough of King's Lynn & West Norfolk 1,740,515.00 1,740,515.00Fenland District Council 80,717.00 80,717.00South Holland District Council 22,374.00 22,374.00

1,843,606.00 1,843,606.00

2

3

Y-T-D Budget Y-T-D ActualLabour Operations Account 0.00 27,821.17Mobile Plant Operations Account 0.00 -6,233.40

0.00 21,587.77

4 Other Income for this year is made up as follows:Y-T-D Budget Y-T-D Actual

Commuted Maintenance 0.00 0.00Sale of Pump 0.00 0.00Contribution for pumping surface water 100.00 100.00Other Income Wayleaves etc 775.00 276.68Summoms Costs 0.00 0.00Shared Income from WMA 0.00 0.00

875.00 376.68

5

6

7

Y-T-D Budget Y-T-D ActualLabour Charges 325,752.85 286,520.40Plant Charges 184,465.70 155,572.50Materials 23,533.00 5,155.95Contractors 45,918.48 35,302.78Electricity 65,861.51 54,037.65Insurances 5,740.72 3,198.71Telemetry 13,268.41 9,756.29Depreciation 0.00 0.00Direct Works 664,540.67 549,544.28Technical Support Costs 97,147.00 96,808.00BAP Costs 5,167.00 5,167.00Maintenance Works 766,854.67 651,519.28

8

Special Levies collected from constituent Billing Authorities were as follows:

The Highland Water Claim for 2014/15 is due to be paid by the Environment Agency (EA) to the Board in September, following therecent changes made to the timetable (previously the payment was made in two installments - one in May and one in December).

Detailed operating surpluses/(deficits) for the Labour Operations Account and each item of Mobile Plant are shown in the Labour andPlant Operations Reports, which can be made available to members on request. These Reports are scrutinised by the Board's Plantand Works Committee every year.

The cost of each capital scheme is approved by the Board annually and detailed on the schedule of capital works, as managed by thePlanning/Enforcement Officer, which can be made available to members on request. This Report is also scrutinised by the Board'sPlant and Works Committee every year.

The detailed maintenance operations in each sub catchment are approved by the Board annually and shown on the schedule ofmaintenance works, as managed by the Operations Manager, which can be made available to members on request. The summarisedanalysis of expenditure is as follows:

The Net Operating Surplus/(Deficit) for this year is made up as follows:

Administration charges reflect the Board's share of consortium expenditure (excluding the technical support costs, which are includedin the maintenance works expenditure). Detailed expenditure is monitored by the Consortium Management Committee and the Boardevery three months:

The EA Precept due for 2014/15 is slightly higher than estimated, due to a 5% increase imposed by the RFCC which was unexpected.Half of the EA Precept is payable to the EA on 31 May and the other half is due to be paid to them on 30 November.



Y-T-D Budget Y-T-D ActualConsortium Charges 104,842.86 97,902.00Drainage Rates AV Increases/(Decreases) 0.00 0.00Kettlewell House Depreciation 4,650.31 4,650.31Sundry Debtors written off 0.25 11.73

109,493.42 102,564.04

9

BudgetGeneral Reserve -581,408.00

-581,408.00

10

CostOpening Balance b/fwd 1,183,743 1,399,899 888,480 3,472,122(+) Additions 0 360,942 0 360,942(-) Disposals 0 -253,120 0 -253,120Closing Balance c/fwd 1,183,743 1,507,721 888,480 3,579,944

DepreciationOpening Balance b/fwd 471,786 713,458 355,392 1,540,635(+) Depreciation Charge for year 4,650 88,382 51,828 144,861(-) Accumulated depreciation written out on disposal 0 -167,164 0 -167,164Closing Balance c/fwd 476,436 634,676 407,220 1,518,332

Net Book Value as at 31-03-2014 711,958 686,441 533,088 1,931,487Net Book Value as at 31-10-2014 707,307 873,045 481,260 2,061,612

11

2013/14 2014/15Opening Balance b/fwd 62,830.83 120,130.30(+) Receipts 3,262,555.18 2,896,396.86(-) Payments -3,205,255.71 -2,365,419.90(=) Closing Balance c/fwd 120,130.30 651,107.26

Balance on Statement as at 31-10 279,688.48 651,748.56Less: Unpresented Payments -159,692.63 -681.30Add: Unpresented Receipts 134.45 40.00Closing Balance c/fwd 120,130.30 651,107.26

12 Aged Debtor profile is currently as follows:Number of

Debt period Amount Debtors<=30 days 15,716.77 5>30 days and <=60 days 904.80 8>60 days and <=90 days 13,822.32 1>90 days 5.00 1

30,448.89 15

>90 days Amount Inv. Date OriginatorCO0001 5.00 06/06/2014 Finance Officer

5.00

Land and Buildings

Plant and Equipment

Pumping StationsTotal

The Board has planned to increase/(reduce) balances by financing expenditure from the following reserves:

The movement in Fixed Assets is detailed in the Fixed Assets Register for 2014/15, which can be made available to members onrequest.

The Bank Current Account balance will be kept to a minimum following the decision to invest additional working balances on the shortterm money market. The Bank Account is reconciled as follows:



13 EstimatedCompletion

Customer Amount Date Budget HolderN/A N/A N/A

0.00

14 Term Deposits are currently as follows:Investment Maturity

Financial Institution Capital Date Date Interest Rate

Natwest 500,000.00 15/07/2014 23/10/2015 0.85%Principality Building Society 500,000.00 15/04/2014 14/11/2014 0.50%Newcastle Building Society 500,000.00 31/07/2014 28/11/2014 0.55%Vernon Co-Op Bank 300,000.00 15/08/2014 15/12/2014 0.48%Nottingham Building Society 500,000.00 29/08/2014 05/01/2015 0.50%Manchester 300,000.00 15/09/2014 15/01/2015 0.50%Tipton Building Society 500,000.00 15/09/2014 30/01/2015 0.50%Skipton Building Society 500,000.00 30/09/2014 16/02/2015 0.54%West Bromwich Building Society 500,000.00 15/10/2014 27/02/2015 0.55%Furness Building Society 500,000.00 31/10/2014 13/03/2015 0.46%National Counties Building Society 500,000.00 31/10/2014 27/03/2015 0.55%Progressive Barclays 500,000.00 31/10/2014 15/04/2015 0.58%

5,600,000.00

15

16

2013/14 2014/15Arrears b/fwd 17,004.97 21,091.65Drainage Rates for the year 303,704.31 303,704.40Special Levies for the year 1,843,605.99 1,843,606.07New Assessments 110.95 386.65Value Increases/(Decreases) -110.95 -386.65Payments Received -2,145,193.18 -2,112,512.45Returned/(Represented) amounts 556.69 0.00Paid Refunds 0.00 0.00Irrecoverables and write offs -100.00 0.00Drainage Rate Adjustment -187.13 66.54Special Levy Adjustment 0.00 -0.07Sundry adjustments/Summons 1,700.00 0.00Arrears c/fwd 21,091.65 55,956.14

17

18 Grants Unapplied are those grants that we have received in advance of doing work on the following schemes:

2013/14 2014/15SCH03: Pierrepoint/Middleton Stop Strategy 1,151.27 0.17SCH05: Smeeth Lode Drainage Improvement 0.00 0.00SCH06: Smeeth Lode Scheme: Pond 1 - Drain 6 18,935.74 0.00SCH08: Smeeth Lode Strategy Update 0.04 0.00SCH11: North Wootton Pump Refurbishment 766.80 0.00SCH12: Wolferton Pumping Station - Pump 2 Refurbishment 974.70 0.00SCH13: Pierrepoint Pumping Station - Pump Refurbishment 1,224.90 0.00SCH30: Islington Catchment Flood Risk Management Scheme 125,080.85 125,080.85SCH17: Middleton Stop Pump Refurbishment - Phase 2 1,914.30 0.00SCH21: Smeeth Lode Catchment Study 1,324.57 0.00

151,373.17 125,081.02

There are no current prepayments.

Special Levies are paid by Constituent Councils in two halves on 1 May and 1 November.

Work In Progress (WIP) is currently made up of the following jobs:

Drainage Rates are paid by occupiers of agricultural land and/or buildings. There are currently 261 Ratepayers that have not paid theirDrainage Rates for 2014/15, as compared to 154 Ratepayers this time last year. Summarised transactions for Drainage Rates andSpecial Levies during the year are as follows:



19

20 Movements on the General Reserve are made up as follows:

2013/14 2014/15Opening Balance, as at 1 April b/fwd 2,230,702.08 2,776,690.27Net Surplus/(Deficit) for the year 471,892.06 1,206,667.58Net transfer (to)/from Development Reserve -4,398.70 0.00Net transfer (to)/from Capital Works Reserve -62,505.17 0.00Revaluation Reserve adjustment 141,000.00 0.00Closing Balance, as at 31 March c/fwd 2,776,690.27 3,983,357.85

21

2013/14 2014/15Opening Balance, as at 1 April b/fwd 550,744.44 555,143.14Net contributions transferred from General Reserve 4,398.70 0.00Closing Balance, as at 31 March c/fwd 555,143.14 555,143.14

22

2013/14 Gen. Reserve 2014/15SCH15: Pierrepoint Storage Building 42,763.94 0.00 42,763.94SCH18: Middleton Stop Flood Storage Area 217,293.00 0.00 217,293.00SCH24: Telemetry Review 11,200.00 0.00 11,200.00SCH26: Main Sluice Structual Investigation 11,510.00 0.00 11,510.00SCH27: Merries Farm Sluice Structual Investigation 1,276.23 0.00 1,276.23SCH28: Ingleborough Pumping Station 1,355.00 0.00 1,355.00SCH29: Middleton Stop Drain Structual Investigation 10,000.00 0.00 10,000.00

295,398.17 0.00 295,398.17

23

2014/15Fixed Plant Reserve 2,021,148.00Mobile Plant Reserve 500,000.00Plant Reserve 2,521,148.00

242014/15

Opening Balance, as at 1 April b/fwd 883,513.00Less:Pumping Station Depreciation -51,828.00

Closing Balance, as at 31 October c/fwd 831,685.00

25 Pension Liability

(i)

Movements on the Capital Works Reserve are made up as follows:The Capital Works Reserve largely represents the committed cost of capital schemes that the Board has approved in previous years,where suppliers have not actually invoiced for work, either due to slippage in the programme or other issues with the contract:

Movements on the Development Reserve are made up as follows:

The Reserves are managed in accordance with the Balances and Earmarked Reserves Policy for 2014/15, as approved by the Boardon 6 January 2014. This policy is available for viewing on the Board's website.

The Pension Liability is calculated by the Local Government Pension Scheme (LGPS) Fund Actuary at the end of every financial year.It is a notional liability that is shown as a Long Term Liability on the Balance Sheet. This figure is meant to show the extent of the

The Fixed Plant Reserve and Mobile Plant Reserve have been merged into a single Plant Reserve, as at 31 March 2014:

Movements on the Revaluation Reserve are made up as follows:



(ii)

Recommended Actions:

1.

P J CAMAMILE M FUTTERCHIEF EXECUTIVE FINANCE OFFICER

The Board is a member of the Water Management Alliance Consortium and as such will also have a proportion of the pension liabilityfor the shared staff that are employed by King's Lynn IDB, t/a the Water Management Alliance. The Fund Actuary for Norfolk CountyCouncil has now prepared a separate Report for the Water Management Alliance, which identifies a notional net pension liability of£1,037,000 as at 31 March 2014 that is shared by all 5 Member Boards.

To approve the Financial Report for the period ending 31 October 2014.

Board's liability at the Balance Sheet date, based on a number of actuarial assumptions. However it is important to note that this sumdoes not represent an estimate of the exit cost of withdrawing from the LGPS at the Balance Sheet date.

King's Lynn IDBSchedule of Paid Accounts

Payment Date From : 01/09/201431/10/2014

Amount PaidThis Period

Payment Date To :

Account ID Name Details-31,594.37

AN0100 Anglia Farmers Ltd Gas Oil/Electric 31,594.37-26.05

AN0101 Anglian Water Water Charge 26.05-1,812.00

AQ0001 Aquatic Control Engineering Capital Works 1,812.00-2,047.45

AR0001 Arval Fuel 2,047.45-142.36

AS0120 Richard Askew Agricultural Supplies Spares & Repairs 142.36-363.26

BO0240 BOC Ltd Oxygen 363.26-638.54

BT0270 BT Phone/Broadband 638.54-866.92

BU0280 Buildbase Civils & Lintels Materials 866.92-3,738.00

CA0320 Carter Haulage & Storage Ltd Excavator Moves 3,738.00-425.74

CR0380 King's Lynn Auto Electrical Ltd Oil Filter/Repairs 425.74-0.16

CR0395 The Crown Estate Tenancy 0.16-2,502.17

CW0001 C W Engineering Ltd Headstock 2,502.17-4,788.52

DO0004 Doubleday Spares & Repairs 4,788.52-225.00

DV0001 DVLA Vehicle Tax 225.00-1,398.48

EN0520 Engineering & Hire Ltd Plant Repair 1,398.48-25.28

EON001 E.ON Electricity 25.28-100.00

EQ0535 Equitable Life Assurance Society AVC 100.00-1,955.40

ESG001 Environmental Scientifics Group Ltd Capital Works 1,955.40-731.69

FE0002 Fenton Insurance Solutions Ltd Plant Insurance 731.69-179.47

FR0001 Franklin Industrial Supplies Ltd Small Tools 179.47-187.12

FR0650 Frimstone Ltd Reject Stone 187.12-24.06

GM0755 GMB Union Subs 24.06-560.46

HA0810 Hayley Group plc Engineering Supplies 560.46-1,645.70

HM0001 Hitachi Construction Service Contract 1,645.70-22,023.74

IN0001 Inland Revenue Paye & Nic 22,023.74-942.66

IN0950 Industrial Maintenance Group Ltd Small Tools/Light Plant 942.66-59.99

JE1010 Jewson Ltd Materials 59.99-912.00

KL0001 King's Lynn Engine Centre Vehicle Repairs & Service 912.00-6,598.68

KW1195 K & W Mechanical Services Ltd Spares & Repairs 6,598.68-19.63

MA0003 Magpie Security Services Ltd Keys 19.63-427.39

MA1305 Pete Maskell Spares & Repairs 427.39-999.19

MM1370 MMP Eastern Materials 999.19-55,516.73

NI0001 Nimmo Industrial Buildings Ltd Steel Framed Building 55,516.73-18,533.75

NO0001 Norfolk Pension Fund Pension Contributions 18,533.75-545.72

PA0001 Parker Hydraulics & Pneumatics Ltd Spares & Repairs 545.72-18,543.22

PBA001 Peter Brett Associates LLP Capital Works 18,543.22-2,082.00

PU0001 Pulse Mapping Ltd Mapping Survey 2,082.00-1.00

SA1905 Sandringham Estate Rent 1.00-314.70

SO0001 South Holland IDB Rechargeable Works 314.70-1,079.63

SP0002 Spearhead Machinery Ltd Spares & Repairs 1,079.63-575.95

ST0002 Stapleton's (Tyre Services) Ltd New Tyres 575.95-445.02

TH2030 Thurlow Nunn Standen Ltd Plant Service 445.02

King's Lynn IDBSchedule of Paid Accounts

Payment Date From : 01/09/201431/10/2014

Amount PaidThis Period

Payment Date To :

Account ID Name Details-1,664.56

TI2050 Timber Services Ltd Materials 1,664.56-198.48

VJ2250 V & J Knitwear Ltd Protective Clothing 198.48-1,102.42

VO0001 Vodafone Ltd Mobile Phone 1,102.42-664.05

VO2270 Volvo Construction Equipment Plant Service 664.05-23,545.73

WA0001 Watson Petroleum Gas Oil 23,545.73-681.30

WA0002 Ward Associates Capital Works 681.30-209.40

ZE0001 Zenith Survey Equipment Ltd Calibration 209.40

213,665.14£

Water Management Alliance Public Sector Co-operation Agreements: Briefing Paper Summary 1. The Flood and Water Management Act 2010 (the Act) introduced new powers for Risk

Management Authorities (RMAs) where one RMA can delegate their flood risk management functions to another. The Act also imposed a new duty on RMAs to cooperate. IDBs and the Environment Agency (EA) are both RMAs, as defined in the Act.

2. The Association of Drainage Authorities (ADA) and the EA have recently developed a legal agreement, which allows RMAs to use these new powers collaboratively, without having to go through a potentially lengthy and costly procurement process. This agreement is known as the Public Sector Co-operation Agreement (PSCA).

3. To enter in to a PSCA with the EA the Board has had to provide robust evidence that it is a

competent RMA. We have also had to provide the EA with a list of charge-out rates that will apply for 2014/15. The PSCA is now in place for a five year term and we will need to advise the EA of any changes to our charge-out rates at the beginning of every financial year, during the next five years.

4. The PSCA can be used by the Board to do work for the EA and vice-versa. However the Board can only do work for the EA and potentially other RMAs if it has the capacity to do so. We have known for some time that the Board is under resourced and unable to achieve its strategic objectives without additional manpower. The PSCA now presents us with an opportunity to add resilience and build capacity internally in advance of possibly taking on an extended area, adopting ‘low consequence’ main-rivers and maintaining ‘un-economic’ sea defences (this paragraph does not apply to South Holland IDB, which is already hydraulically perfect – a Catchment Board, with no main rivers and in control of its own outfalls. There is just the uncertainty of the sea defences to resolve).

Recommendations

5. Agree to respond positively to requests from the EA and other RMAs to do paid work for them; using the PSCA. However this agreement should not be used to carry out ‘free’ work on ‘low consequence’ systems or on other assets where the RMA has no money to pay for the work – the Board’s strategy of adopting low consequence main-river and extending the drainage district to its watershed is still the right approach to look after these assets in future, moving forward.

6. In the short term use contractors to service the EA workload. Monitor the frequency of and income generated from rechargeable work over the next year. Review the position at the end of the year and consider whether there is a business case for employing additional staff (either permanently or on fixed term contracts).

P J CAMAMILE CHIEF EXECUTIVE 14 OCTOBER 2014

a meeting of the king’s lynn internal drainage board … · 91/14/01 mr j austen declared an...

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