a , s · nextech fl found that: dynamic document process - ddp state of the art technology...

PHONE: 561.904.6565 FAX: 561.244.0700 www.nextechfl.com

1818 S. AUSTRALIAN AVENUE, SUITE 106 WEST PALM BEACH, FL 33409

Copyright © Nextech Products of Florida, LLC - 2015

DDP Procesos Documentales Dinámicos

http://www.nextechfl.com

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WITH THE DDP TECHNOLOGY, ULTI-CABINET AND DASHBOARDS IS POSSIBLE TO ATTAIN:

CLARITY AND ORDER

MIMIMUM USE OF PAPER

ACCEPTANCE OF EMPLOYEES TO CHANGE

EFFICIENCY OF OPERATIONS

MINIMIZATION OF HUMAN ERROR

THE SIMPLICITY OF USE OF DOCUEMNT FLOWS

INTUITIVE OPERATION OF DIGITAL FILES

ORGANIZATIONAL FLEXIBILITY AND SCALABILITY

OPTIMIZATION OF TASKS BY “COLLABORATION”

EFECTIVE OPERATIONAL CONTROLS

CONFUSION AND CHAOS

MOUNTAINS OF PAPER

FLAWS BECAUSE OF HUMAN ERROR

RESISTANCE TO NEW DIGITAL TECHNOLOGY

LACK OF IMMEDIATE AND EFFECTIVE CONTROLS

FLOWS USING PAPER DOCU-

MENTS ARE AFFECTED BY:

COMPLEXITY OF USE FOR THE USER

REGRESSION IN LIEU OF PROGRESSION

PROPENSITY TO ACCENTUATE THE HUMAN ERROR

REPLICATES THE MISTAKES MADE ON PAPER FLOWS

COMPLEX AND DILUTE OPERATIVE CONTROLS

IMPLEMENTING SOFTWARE WITHOUT

CONSULTING IS AFFECTED BY:

PRIVATE AND PUBLIC PRODUCTIVITY

Eight years of development and extensive research on the management and operation of document

flows in multiple private companies and government agencies, not only suggests that the implementa-

tion of digital electronic systems to replace paper have not reached its set goals, but have hindered the

operation of business management and led to employee resistance to change, even identifying

"Digitalization" with "scanning”.

Nextech FL found that:

DYNAMIC DOCUMENT PROCESS - DDP

State of the art technology developed by Nextech Products of Florida

That is why Nextech FL determined that its software development efforts and document flow manage-

ment should not only seek the solution to the needs of the company or organization, it was also essen-

tial to emphasize customs of the user of the 21st century, for whom everyday life is determined by fac-

tors specific to the internet, social media and devices that allow interaction, mobility and collaboration

with members of their home and office.

As a result of his effort Nextech FL offers to the market its own technology "Dynamic Document

Process - PDD", ground breaking “Control and Statistic Dashboards” interfaces and the digitiza-

tion of documents through more than nine feeding methods, all grounded on the engine provided by

the proprietary document management software Ulti-Cabinet.

JOIN EXPERTS THAT PUT THEIR MONEY WHERE THEIR MOUTH IS AND GUARANTEE WHAT THEY PREACH!


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The typical workflow Software is mostly created for im-

plementation by IT staff and present CONFUSION,

CHAOS AND COMPLEXITY FOR THE NON IT USER,

who requires extensive training to work with it.

The DDP application offer CLARITY AND ORDER due to

its SIMPLICITY OF USE with custom development for

each solution, and allow users access with username and

password, to the tasks DASHBOARD.

The PDDs are designed by experts who rely on INTUI-

TIVE OPERATION OF DIGITAL FILES by the user, so

that CHANGE is not unfamiliar, resulting in the minimi-

zation of existing paper flow errors.

To avoid RESISTANCE TO CHANGE IT tendency is to

replicate, in electronic format, the existing PAPER

FLOWS, thus REPLICATING THE ERRORS you want to

avoid when migrating to paperless flows.

TASK ASSIGNEMENT BAR CODE USE

DOCUMENT FLOW

We are aware of the FLAWS BY HUMAN ERROR found

in paper based flows of documents and files, which are

accentuated in electronic processes lacking intelligence

and hinder operational efficiency.

The DDPs and Ulti-Cabinet provide intelligence to docu-

ments using "barcodes, form and profiles" that MINI-

MIZE HUMAN ERROR when managed, and promote

EFFICIENT OF OPERATIONS of digital files.

Evolve your business structure with Flexibility and Scalability implementing DDPs


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The development of PDD technology has also given birth to a number of custom applications for automated docu-

ment flows, that enable the following benefits and advantages:

Increased productivity

Streamline steps and expedite document processes

Optimize the visibility and control of digital document processes

Maximize the efficiency of human resources

Identify the most efficient employees

Guarantee the safety of your documents

Eliminate waste

Having the ability to seal and sign documents remotely and electronically

Maintain control of document versions

Allow the scalability of local, national or global operations

Having mobile access to files

Allow access and management of documents on mobile devices

Having an efficient collaboration system for managing documents, which reduces the processing time

significantly and minimizes the use of email in the organization.

Optimized efficiency and enterprise interoperability between all company departments and branches


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The PDD document management technology and Ulti-Cabinet, developed by Nextech FL, allow automation of proc-

esses in different areas of operation within an organization, eliminating the need to purchase individual programs for

each department. Our software installation and Dashboard facilitates their use by authorized users of each corporate

dependency, allowing them to participate collaboratively in their document flows, with maximum control and file se-

curity in areas such as:

Human Resources DDP

Electronic Vault of employment candidates and DDP including:

Personal information (letters, resumes, etc.)

Certificates of state institutions

Corporate Certifications

Stocks, Income, Promotions, Suspensions and other corporate actions

Evaluations

Assignments

Education diplomas

Vacations

Medical licenses

Permits and Licenses with or without remuneration

Additional information

Sanctions and / or Warnings

DDP candidate selection

DDP recruitment

These DDPs allow management scanning and easy loading of hundreds of thousands of HR records from any cor-

porate department or branch, or can be sent remotely by applicants, candidates or employees.

The HR DDP is a private flow process that allows access to HR staff and corporate management only.

DDP access can be shared with those users designated by the HR department or by the System Administrator.

The contents of any file are documents provided by private sources and only authorized users can view and in-

spect the documents.


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“Mailroom” DDP

Among the document flows developed by NEXTECH FL high priority was given to the "Communications" or

"Mailroom" DDP, which responded to the concern of senior business executives who stated that:

They would like to eliminate the distribution of paper documents to assign tasks to employees,

avoiding being forced to produce countless photocopies when they do.

Ideally would like a mobile electronic access to the assigned tasks and related documents.

Would like to have better control over document processing tasks assigned to subordinates.

They would like the electronic system to automatically control the progress of with alerts, in-

stead of worrying about doing it manually every day.

They would like to have the ability to quickly determine the current status of what is being

worked by their subordinates in relation to their assigned tasks in documents processes.

The DDP developed includes:

Digitization and encryption of communications received in paper or electronically

Electronic assignment of tasks to employees

Annotations, signing and/or digital stamping on documents at any station or stage of the process

Ease to create or use of generic responses

Control responses within the time set

Audit on the performance of the participants in the DDP

Access to documents through the Control Dashboard

Version control and lifecycle of each document

The DDPs improve response time to requests for documents within the com-

pany, while generating security controls defined for each user, so that access to

documents is adequate and secure.


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Legal Office DDP

The DDPs allow the customization any corporate legal process, including:

Contracts

Agree-

ments

Claims

Arbitration

Minutes of

Board

Meetings

Consulting

Recom-

mendations

Settle-

ments

Opinions,

etc.

No matter how complex the

legal process or jurisdic-

tion, Nextech FL can de-

velop and customize any

additional DDP.

Damage reparation lawsuit

Deliberate action lawsuit

Forceful intervention lawsuit

Legal collection proceedings

Civil liability lawsuit

Impeachment proceedings

Asset liability lawsuit

Legal liquidation of assets

Employment lawsuit

Preventive garnishment

Executive garnishment

Conservatory garnishment

Appeal for judicial review

Appeal for taxation

Continuance resource

Preliminary Injunction

Anticipated Preliminary Injunction

Lifting preliminary injunction

Grievance

Action for protection

Protection enforcement action

Unconstitutionality proceedings

Action for protection of public information

Habeas data


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With the DDP technology NEXTECH FL can design, develop and install an unlimited

number of custom document flows, essential to optimize the operations of any organi-

zation

Purchasing DDP

We design, create and install electronic data and processes including:

Purchase Requests

Approval or rejection thereof

Request for offers or public and private bids

Evaluation of bids or offers

Notification to beneficiaries and non-

beneficiaries

Elaboration of Purchase Orders

Reception of goods in warehouse

Receiving the execution of construction and

service contracts

Inventory updates

Invoices, receipts and checks.


a , s · nextech fl found that: dynamic document process - ddp state of the art technology...

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