A Student Guide to the University Writing Portfolio on iWebfolio

How Do I…

Find/register for iWebfolio? ................................................................................... 2

Create my University Writing Portfolio ................................................................ 7

Upload files to the portfolio under my course? ................................................... 10

Upload files from a second 2000 (or above) level writing intensive course? .... 14

Grant my instructor permission to view my portfolio? ..................................... 18

Troubleshooting

I uploaded my file but how do I get it to show up under my class? .................. 20

I uploaded my file but it disappeared. How do I find it? ................................... 21

I have so many files. How can I add additional folders? .................................. 22

I granted permission to the wrong instructor. How do I delete a reviewer? ... 26

How do I go back to view my other portfolios or switch between them? ......... 27

How do I delete files from my University Writing Portfolio? ........................... 28

How do I delete files from a specific course? ...................................................... 29

My  file  is  over  250mb.    How  do  I  upload  it  to  iWebfolio?.............................  30  

Where can I get more help? .................................................................................. 33

* Internet Explorer is NOT a recommended web browser to use with iWebfolio.

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How to Access and Register for iWebfolio (the software that houses your University Writing Portfolio)

**Please note that iWebfolio is not compatible with Internet Explorer; be sure you are using another browser (such as Firefox, Chrome, Safari etc.).

1) ACCESSING iWebfolio through Pirate Port 1) Go  to  www.ecu.edu  and  scroll  down  to  the  “Quick  Links”  section  which  will  be  

on  the  right.  Click  on  the  link  for  “Pirate  Port”  

2) Fill  in  your  Pirate  ID  and  Password  and  click  on  the  “Log  In”  button  in  the  

upper  right  corner.    

   

3) You  will  then  see  your  Pirate  Port  main  page.  Click  on  the  “Tools”  button  at  the  top  of  the  screen.  

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4) Click  on  the  “Student  Portfolio”  link  beneath  the  “Academic  Affairs”  heading.  

Note  that  your  list  of  tools  may  look  different  than  this  one  based  on  your  university  status  (faculty,  undergraduate  student,  graduate  student,  etc.).  There  should,  however,  be  a  link  like  the  one  below  to  “student  portfolio.”    

5) The  following  page  will  appear.  Click  on  the  “Continue  to  iWebfolio”  button.    

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At this point, you have completed the access process through Pirate Port. In the next section, you will learn how to REGISTER your account.

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2) REGISTERING for iWebfolio

NOTE: You will only need to register for iWebfolio the first time you use it. After the first time, clicking on the "Continue to iWebfolio" link will take you directly to your iWebfolio home page.

1) After  you  have  clicked  "Continue  to  iWebfolio,"  a  pop-­‐up  window  will  appear  that  asks  you  to  check  the  box  on  the  left  to  confirm  that  you  have  read  the  licensing  agreement.  Read  the  agreement,  then  check  the  box,  and  click  “Accept”  to  register  a  new  account.      

2) Fill  out  the  form  with  your  information  using  your  ECU  Student  email,  Pirate  

ID,  and  password  (recommended),  and  click  “next.”  

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3) Click  the  “finish”  button,  note  that  the  services  for  iWebfolio  are  included  in  your  ECU  tuition  fees  J    

4) You  will  be  shown  a  confirmation  number.  You  may  click  the  “go  to  iWebfolio”  button  to  continue  into  iWebfolio.  

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5) Once  the  registration  process  is  complete,  iWebfolio  will  appear  as  pictured  below  the  first  time  you  log  in.    

NEXT STEP: Now that you have registered your iWebfolio account, you are ready to set up your University Writing Portfolio. For detailed instructions, please visit www.ecu.edu/QEP and click on the video or PDF instructions for "Setting Up Your UWPort."

 

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Creating Your University Writing Portfolio As always, be sure you are using a browser other than Internet Explorer, which is not compatible with iWebfolio. After logging into your iWebfolio account through Pirate Port, you will need to set up the University Writing Portfolio. To do this you… First, click on the “Portfolios” tab at the top left corner of your screen next to the Home tab.

Then click on “Create New Portfolio” at the top of the list of portfolios.

Click on “English Department” from the list on the left. Find the “University Writing Portfolio” on the list in the middle. Then, click on “Select” to the right of the University Writing Portfolio.

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The next screen will show the default reviewers* for that portfolio, leave as is, and click “Next.” *Default reviewers, such as “Reviewer1 QEP” in the list below, will help assess the impact of the QEP. If your portfolio is randomly selected for assessment--something that will not happen until after you have completed your degree program--a default reviewer will score it, along with a random sample of several other portfolios from recent graduates, to see if QEP initiatives are helping student writers. Results of the assessment will never be communicated in any way that links scores to individual students/graduates.

On the next screen, it should show your first and last name, along with the “University Writing Portfolio.” Leave the info the same and just click “Save.”

Your portfolio should automatically load and appear similar to the image below.

If the portfolio does not automatically load, you may need to repeat these steps.

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Uploading Files to Your University Writing Portfolio: ENGL 1100 & 1200/2201 Note: If your file is over 250mb, please see the section in troubleshooting about uploading files through iWebfolio instead of through your portfolio. As always, be sure you are using a browser other than Internet Explorer, which is not compatible with iWebfolio.

1. From the main page, select the “Portfolios” tab.

2. Next, select your University Writing Portfolio.

3. From the page that comes up next, you may select either ENGL 1100 or ENGL 1200/2201. The process for uploading files to either course is the same.

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4. Next, select the edit mode icon, located in the grey capsule menu at the bottom left of the page.

5. After you select the edit mode icon, another menu will appear on the page’s far right. Select “Files.”

6. To add a document to your files, select the green plus symbol (+). A drop down list will appear-- select “Add File(s).”

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7. Next, select “choose file” to import a saved document from your computer into your University Writing Portfolio.

8. Select the document you would like to upload. Click “Choose” (Mac users) or “Ok” (PC users).

9. After selecting the document you wish to upload, you have the option to create a display name for your document. This is helpful if you forgot to save your document with the course prefix and course number. BE SURE to save or change the display name of the document to be uploaded with the course prefix and the course number (such as ENGL 1100), so that your teacher can easily find the documents they are to review for their class. When finished, click “save file(s).” Always SAVE after uploading new content!

*Tip: You may upload and rename two documents at a time. Simply repeat steps 7-9 after selecting the remaining “choose file.”

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10. Click the “My Files” folder under the Files tab in the column to the right to display the files in that folder.

11. Next, click and hold a specific file you would like to add. Drag the file over to the appropriate section. When you see a green rectangle around the section you wish to add the file to, release the mouse button to drop the file into the section..

Once step 11 is completed, the section should look like the image below, with the file listed just below the section.

12. When you have uploaded the files to the appropriate area of your course, click the save icon located in the grey icon bar. Always SAVE after uploading new content!

Click on the magnifying glass to exit the menu. You can also log out or return to your portfolios list via the menu button at the bottom.

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Uploading Files From a Second 2000 Level Writing Intensive Course and Above to Your University Writing Portfolio Note: If your file is over 250mb, please see the section in troubleshooting about uploading files through iWebfolio instead of through your portfolio. As always, be sure you are using a browser other than Internet Explorer, which is not compatible with iWebfolio. 1. From the main page, select the “Portfolios” tab.

2. Next, select your University Writing Portfolio.

3. From the page that comes up next, select the appropriate course level: WI  Course  level 2000, 3000, 4000, or 5000.

4. Next, select the edit mode icon, located in the grey capsule menu at the bottom left of the

page.

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5. After you select the edit mode icon, another menu will appear on the page’s far right. Select “Files.”

6. To add a document to your files, select the green plus symbol (+). A drop down list will appear-- select “Add File(s).”

7. Next, select “choose file” to import a saved document from your computer into your

University Writing Portfolio.

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8. Select the document you would like to upload. Click “Choose” (Mac) or “Ok” (PC).

9. After selecting the document you wish to upload, you have the option to create a display

name for your document. This is helpful if you forgot to save your document with the course prefix and course number. BE SURE to save or change the display name of the document to be uploaded with the course prefix and the course number (such as ENGL 2400), so that your teacher can easily find the documents they are to review for their class. When finished, click “save file(s).” Always SAVE after uploading new content!

*Tip: You may upload and rename two documents at a time. Simply repeat steps 7-9 after selecting the remaining “choose file.”

10. Click  the  “My  Files”  folder  under  the  Files  tab  in  the  column  to  the  right.      

11. Next, click and hold a specific file you would like to add. Drag the file over to the appropriate section. When you see a green rectangle around the section you wish to add the file to, release the mouse button to drop the file into the section.

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Tip: Some students may take more than one writing intensive course in the same level. For example, a student may take ENGL 2200 and then ENGL 2400 the following semester. When uploading files, add files in successive order (i.e. the major project for ENGL 2200 would go in “Course 1 Major Project”. The major project for ENGL 2400 would go in “Course 2 Major Project”. Also, naming your documents with the course prefix and course number, as pictured below, will help instructors figure out which documents are from their class and are ready to review.

Once step 11 is completed, the section should look like the image below, with the file listed just below the section.

12. When you have uploaded the files to the appropriate area of your course, click the save icon located in the grey icon bar. Always SAVE after uploading new content!

Click on the magnifying glass to exit the menu. You can also log out or return to your portfolios list via the bulleted list menu button.

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Granting Permissions As always, be sure you are using a browser other than Internet Explorer, which is not compatible with iWebfolio. After accessing your University Writing Portfolio (UWP), you should see a grey capsule ghost menu located in the lower left of the UWP screen. To grant your instructor permission to view uploaded files, click on the key icon in the capsule menu.

A menu should appear on the right.

Click on Institution Reviewers and use the search box under it to enter your instructor’s last name.

After typing the name in, a narrowed list of instructors will appear below the text box. For this example, I will find the instructor “Wendy Sharer.”

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If you move your mouse over the name, you will see a black key icon pop up on the right side. Click on this key to grant the instructor permission to view your portfolio.

You should receive notification that the instructor has been added successfully. If you added the wrong instructor, or want to remove your instructor after the semester, click on the red “X” next to their name.

Click on the magnifying glass to exit the menu. You can also log out or return to your portfolios list via the bulleted list menu button.

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Troubleshooting: I uploaded my file but how do I get it to show up under my class?

1. Click  the  “My  Files”  folder  under  the  Files  tab  in  the  column  to  the  right.      

2. Next,  click  and  hold  a  specific  file  you  would  like  to  add.    Drag  the  file  over  to  the  appropriate  section.    When  you  see  a  green  rectangle  around  the  section  you  wish  to  add  the  file  to,  release  the  mouse  button  to  drop  the  file  into  the  section.    

Once the previous step is completed, the menu should look as it does in the image below, with the file listed just below the section.

When you have uploaded the files to your course, click the save icon located in the grey icon bar. Always SAVE after uploading new content!

Click on the magnifying glass to exit the menu. You can also log out or return to your portfolios list via the bulleted list menu button.

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I uploaded my file but it disappeared… How do I find it?

Sometimes when you upload files, they will not show up in the list of files due to a minor software glitch. When this happens, try refreshing the files.

To do this, select the green plus symbol (+). A drop down list will appear. Select “Refresh Files.”

This will refresh the files list and your document should now appear in either the My Files folder or whatever folder you have uploaded the document to.

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I have so many files. How can I add additional folders to organize my files?

You can create folders and upload files to specific folders in iWebfolio.

1. Select the edit mode icon located in the grey capsule icon bar.

2. After you select the edit mode icon, a menu will appear to the right. Select “Files.”

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3. To add a folder to your file list, select the green plus symbol (+). A drop down list will appear. Select “Add Folder.”

4. Type in the name you want the folder to be called, then click “Add Folder.”

5. Once you have added your folder, it will appear on the list under Files.

English Classes

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6. When you upload new files, select the folder’s name you want the file to be placed in at the top of the file upload page.

7. When you have existing files you want to move from one folder to another, hover your mouse over the last icon in the menu bar and select “Return to Portfolios”.

8. On the main menu, click the “Files” tab.

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9. Next, click on the menu option “Move Files.”

10. This will bring up a list of all your files on the left, and the folder you want to put them into on the right. Select the file you want to move from the left, and click the “Move >>” button. The file should show up under the Destination folder, and you can simply click “Return to My Files” when the transfer is complete.

11. The file you just moved should now show up under the correct folder in the Files tab.

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I gave permission to the wrong instructor. How do I delete a reviewer?

For this, you will want to go back into the menu where you granted the instructor permission by clicking on the key icon in the gray capsule menu.

Then you will go into “Current Permissions” and find the instructor’s name you wish to remove. Click on the red “X” next to the name to remove the instructor from the list.

You will get a confirmation across the top of the window that the instructor has been removed.

Click on the magnifying glass to exit the menu. Or

You can also “Log out” or “Return to Portfolios” via the menu button at the bottom.

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How do I go back to view my other portfolios or switch between them? If you are in a portfolio, and want to get back to the list of portfolios, mouse over the bulleted list icon in the grey capsule menu.

Click “Return to Portfolios.”

This takes you back to the Portfolios Tab on the main iWebfolio page.

From here you can select:

“Create New Portfolio,” to add another portfolio. “Open” an existing portfolio in the list. “Copy” an existing portfolio from the list. Or, “Delete” an existing portfolio from the list.*

*Warning, you will lose all saved documents in the deleted folder.

How Do I Delete Files From My University Writing Portfolio

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1. From the main page, select the “Files” tab.

2. From this page, you may select any file to delete. Simply click the “Delete” option located on the far right of the chosen file’s row. A pop up window will appear asking you to verify your decision. Click “Yes.”

3. Your file has been deleted from all portfolios it had been uploaded to.

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How Can I Delete Files From A Specific Course?

1. From your University Writing Portfolio page, select the course containing the file you wish to delete.

2. Next, click the edit mode icon in the grey capsule menu bar.

3. In edit mode hover the mouse over the file you wish to delete until a red “x” appears.

Click the red “X” and select “Yes” when prompted.

This will delete the file from this place in your portfolio, but not from the list of files in iWebfolio.

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My file is over 250mb. How do I upload it to iWebfolio? As always, be sure you are using a browser other than Internet Explorer, which is not compatible with iWebfolio. Unfortunately the portfolio file uploader cannot handle uploads over 250mb. However, you can still upload the files via the iWebfolio main page and then go back into your portfolio to drag them to your class. To accomplish this, exit your portfolio and go back to the main iWebfolio page. From here, click on the “Files” tab.

From this page, click on the “Add New File” button.

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This brings you to the Basic File Uploader. As you can see by the “NOTE,” it prompts you to use the Advanced File Uploader, accessible by clicking on the “Advanced File Upload” button.

Also note: You may need to activate or install Java to use the Advanced File Uploader. If you do, you may receive a notice prompting you to do so, such as the one below.

If you have Java installed or activated, Java will load and the black part in the picture above will turn white. NOTE: If Java does not load and you receive an error message, try the quick fix found here: https://www.java.com/en/download/help/java_blocked.xml 1. Go to Start Menu. 2. Locate the Java folder and choose “Configure Java.” 4. Choose the “Security Tab” a. Choose “Edit Site List” and enter https://www.iwebfolio.com (then ADD) 5. Choose “Apply” For now, this should fix the issue for those users wishing to use the applet.

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From there, figure out which folder you want the document to go into by using the dropdown menu at the top left corner, then click anywhere inside the white box.

An upload box will appear. Find the document on your computer you want to upload to iWebfolio and click “Upload.”

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As your file uploads, a box will appear giving you a progress report on your upload. When your file upload is complete, click “Exit” to return to the Advanced File Upload page.

Clicking on the “Files” tab will bring you back to the main list of files. Your newly uploaded file should show up in the folder you uploaded it to. If not, try clicking the “Show All Files” button and/or try clicking the “Refresh Files” button to locate the file.

Where can I get more help? You can obtain further assistance by: Asking consultants in the University Writing Center, located on the first floor of Joyner Library, for help. Visiting the QEP Website at www.ecu.edu/QEP