a8: mind mapping for effective content management
DESCRIPTION
Workshop at IWMW2008 on Mind Mapping for Effective Content Management by Dr Stephen Evans and The Revd Gareth J M Saunders from the University of St Andrews.TRANSCRIPT
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Mind MappingMind Mapping for effective for effective content managementcontent management
Stephen [email protected]
Gareth [email protected]
University of St Andrewswww.st-andrews.ac.uk
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Hello!Hello!
Welcome
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Who we are
Dr Stephen EvansDr Stephen Evans
Information Architect / Information Architect / University Web ManagerUniversity Web [email protected]@st-andrews.ac.uk
Gareth J M SaundersGareth J M SaundersAssistant Information Architect / Assistant Information Architect / Web ManagerWeb [email protected]@st-andrews.ac.uk
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What you might need …
Paper and pensPaper and pens
Laptop (optional)Laptop (optional)
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Welcome
1. Introduction to Mind MappingPaper exercise #1
2. Mind Mapping and the WebPaper exercise #2Discussion
3. Case Study
90 minutes
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Do you know Do you know whatwhat a Mind Map is?a Mind Map is?
Show of hands … 1 of 4
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Have youHave you used usedMind Maps before?Mind Maps before?
Show of hands … 2 of 4
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Have you Have you usedusedMind Maps for Mind Maps for a Web project a Web project
before?before?
Show of hands … 3 of 4
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Have you Have you usedusedMind Mapping Mind Mapping
software?software?
Show of hands … 4 of 4
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Learning objectives 1 of 4
Learn …
What Mind Maps areand use them for anything!
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Learning objectives 2 of 4
Learn how to use Mind Maps to …
Audit an existing Website.
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Learning objectives 3 of 4
Learn how to use Mind Maps to …
Create or optimizea site’s information architecture.
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Learning objectives 4 of 4
Learn how to use Mind Maps to …
Manage a Web project.
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Welcome
1. Introduction to Mind MappingPaper exercise #1
2. Mind Mapping and the WebPaper exercise #2Discussion
3. Case Study
85 minutes to go …
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Background 1 of 3
Porphyry of Tyre
223 – 309 A.D.
Platonic philosopher
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Background 2 of 3
Semantic network
1960s
Diagrams representing semantic relations between concepts.
Work by Allan Collins and M.R. Quillian.
Mammal
Vertebra
Animal
Whale
WaterFish
has
is an
is an
lives in lives inis a
Cat
is a
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Background 3 of 3
Tony Buzan
1942 - present
Educational consultantand author
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Elements of a Mind Map Central idea
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Elements of a Mind Map Branches
Central lines thicker
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Elements of a Mind Map Branches
Branch length
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Elements of a Mind Map Branches
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Elements of a Mind Map Sub-branches
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Elements of a Mind Map Sub-branches
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Elements of a Mind Map Sub-branches
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Elements of a Mind Map Colour
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Elements of a Mind Map Images
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Elements of a Mind Map Relationships
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Elements of a Mind Map Relationships
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Elements of a Mind Map Boundaries
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Non-linear v Linear 1 of 3
Christmas List
Eddie – Music CD
Mum – Flowers
Jenni – Game
Dorothy – Clothes/Voucher
Paul – Book
Peter – Book
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Non-linear v Linear 2 of 3
Christmas List
Eddie – Music CD
Mum – Flowers
Jenni – Game
Dorothy – Clothes/Voucher
Paul – Book
Peter – Book
.
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Non-linear v Linear 3 of 3
Christmas List
Eddie – Music CD
Mum – Flowers
Jenni – Game
Dorothy – Clothes/Voucher
Paul – Book
Peter – Book
.
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Examples 1 of 5
ww
.imin
dmap
.com
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Examples 2 of 5
educ
atio
n-w
orld
.com
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Examples 3 of 5
ww
w.m
indt
ools
.com
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Examples 4 of 5
reso
urce
bank
.sitc
.co.
uk
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Examples 5 of 5
Ste
ve a
nd G
aret
h
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Exercise #1
Create a Mind Map of Create a Mind Map of what you needed to dowhat you needed to do in order to get to in order to get to IWMW 2008.IWMW 2008.
10 minutes10 minutes
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Refresher: Mind Map framework
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Look what we made …
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Welcome
1. Introduction to Mind MappingPaper exercise #1
2. Mind Mapping and the WebPaper exercise #2Discussion
3. Case Study
60 minutes to go …
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Making the connection
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Why Mind Map a website? 1 of 2
Site StructureSite StructureAudit existingAudit existing
ReorganiseReorganise
Create newCreate new
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Why Mind Map a website? 2 of 2
Site StructureSite StructureAudit existingAudit existing
ReorganiseReorganise
Create newCreate new
Page StructurePage StructureAudit existingAudit existing
ReorganiseReorganise
Create newCreate new
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Small site example
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Central idea
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Branches
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Sub-branches
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Meta data and icons
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Putting it all together
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Large site example
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Full Mind Map
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Collapsed branches
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Why use Mind Mapping software?
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Why use Mind Mapping software?
Easy to use
Efficient for HUGE sites
Copy between maps
Print outs (A3, PDF)
Export to other formats
Add notes and links
Share the task
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Mindjet MindManager 2002 SE Commercial
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Mindjet MindManager Pro 7 Commercial
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freemind.soureforge.net Open Source Java
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mindomo.com Online
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Exercise #2
Mind Map the page elements of our University homepage
www.st-andrews.ac.uk
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Plenary discussion
blah, blah, blah blah, blah, blah
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Welcome
1. Introduction to Mind MappingPaper exercise #1
2. Mind Mapping and the WebPaper exercise #2Discussion
3. Case Study
15 short minutes to go …
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Every website different
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Some worse than others
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A bit like …
Unilever
Nestlé
Bob Smith
Heinz
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Blackwell Scientific
Avon Books
Mercat Press
New Clarion Press
A bit like …
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Our aim
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The solution: step 1
New Information ArchitectureNew Information Architecture
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Information Architecture report
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External usersAbout the UniversityVisiting St AndrewsNews and EventsResearchProspective StudentsAlumniParents
Information Architecture report
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Current studentse.g.Money MattersSafety and WellbeingInvolve YourselfCareer MatttersAcademic Matters
Information Architecture report
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Current staffe.g.Money MattersSafety and WellbeingProfessional and Personal DevelopmentResearchAcademic Matters
Information Architecture report
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The solution: step 2
Mind Map individual websitesMind Map individual websites
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Mind Map individual websites
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The solution: step 3
Map existing websites to new IAMap existing websites to new IA
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Mind Map new Information Architecture
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Mind Map new Information Architecture
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Mind Map new Information Architecture
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Map existing site to new IA
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The solution: step 4
Set-up our Set-up our
Content Management SystemContent Management System
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Set-up T4 SiteManager
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Create structure in SiteManager
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The solution: step 5
Migrate contentMigrate content
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Take one Mind Map
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Automatically number the branches
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Export to text
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Import into Excel
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Columns
1. Mind Map reference2. URL3. Type of content4. Instructions5. Location in SiteManager
Columns
1. Mind Map reference2. URL3. Type of content4. Instructions5. Location in SiteManager
Schedule of work in Excel
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A highly trained team of elves copy and paste
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The migrated website
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Project management and tracking 1 of 5
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Project management and tracking 2 of 5
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Project management and tracking 3 of 5
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Project management and tracking 4 of 5
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Project management and tracking 5 of 5
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Project management with JCVGantt Pro
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Project management with JCVGantt Pro
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Summary …
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Two web managers
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One month
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Mind Map 28 websites
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Planning new IA took …
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… approx. 10 minutes per website
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Time to create migration schedules …
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… took between minutes and days
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Setup IA in SiteManager …
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… took minutes
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15 postgraduate students …
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… dilligently moved …
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… 3,000 pages …
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… in 8 weeks
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If it hadn’t been for Mind Maps …
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… we would STILL be migrating content!
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Photoswww.sxc.hu
www.stockxpert.com
Credits
Mind Mapswww.education-world.com
www.mindtools.com
www.resourcebank.sitc.co.uk
Softwarewww.mindjet.comhttp://creativecommons.org/
licenses/by-nc-sa/2.5/scotland/
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Mind MappingMind Mapping for effective for effective content managementcontent management
Stephen [email protected]
Gareth [email protected]
University of St Andrewswww.st-andrews.ac.uk