AACR2 2002 amendments: Concepts, Definitions, and Descriptive Changes

ALCTS Committee to Study Serials Cataloging June 17, 2002

Jean Hirons (Library of Congress)

Acknowledgement Thanks to Steve Miller, University

of Wisconsin, for the use of slides designed for the training at the BIBCO/CONSER meeting in May 2002.

Status AACR 2002 amendments due August or

later Implementation date: Dec. 1, 2002

Major MARC changes (leader (Code i) and 260): not before 2003 Will use code ‘m’ until ‘i’ is implemented PCC is requesting that OCLC implement serial

fields for books format in 2002 (e.g., 310, 321) PCC is asking OCLC and RLG to implement

other 008/006 coding for use prior to code i

Outline of training Concepts, definitions, descriptive

changes for serials – Jean Hirons Changes that may require a new

record – Regina Reynolds Description of integrating resources:

Loose-leafs – Rhonda Lawrence Description of integrating resources:

electronic resources – Adam Schiff

Highlights of the 2002 amendments:Chapter 12 Chapter 12 is called Continuing Resources

Covers rules for serials and integrating resources

Rules include provisions for and examples of electronic resources

Rules are more complete Include former RIs/CONSER practice More recognition of cataloging from complete

work Each area ends with a rule for changes in

that area

Highlights: Other changes New and revised definitions in

glossary Major/minor title changes and

other rules in Chapter 21 Some rules added/revised in

Chapter 1

Highlights: Serials More resources can be cataloged

as serials Descriptive rules include more

provisions for minor changes over time and allow more flexibility

Fewer new records due to title changes

Highlights: Integrating resources First time rules have been included

for loose-leafs, Web sites, databases

Entry convention of latest or “integrated entry” will be applied (changes made to one record)

Concepts and Definitions

Conceptual Categories

Bibliographic Resources

Finite Resources Continuing Resources

Finite Integrating Resources

MonographsContinuing Inte-

grating Resources

Serials

Bibliographic Resource An expression or manifestation of

a work or an item that forms the basis for bibliographic description.

A bibliographic resource may be tangible or intangible.

Finite and Continuing Finite Resource:

No formal definition; by implication the opposite of “continuing”:

A bibliographic resource issued once or over time with a predetermined conclusion (completed within a finite number of parts or iterations).

Includes monographs and finite integrating resources.

Continuing Resource: A bibliographic resource issued over time with no

predetermined conclusion. Includes serials and ongoing integrating resources.

Monograph and Serial Monograph:

A bibliographic resource that is complete in one part or intended to be completed in a finite number of parts.

Serial: A continuing resource issued in a succession of

discrete parts, usually bearing numbering, that has no predetermined conclusion.

Examples include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series.

Serial definition What do we mean by: Discrete?

Separate parts/issues/articles Usually?

Unnumbered series or first issue not designated

No predetermined conclusion No obvious finiteness

An Integrating Resource is: A bibliographic resource that is added to or

changed by means of updates that do not remain discrete and are integrated into the whole.

Integrating resources can be either finite or continuing.

Examples include updating loose-leafs and updating Web sites.

Iteration: An instance of an integrating resource, either as first published or after it has been updated.

Three Major Types of IRs Updating Loose-leaf

A bibliographic resource that consists of a base volume(s) updated by separate pages, which are inserted, removed, and/or substituted.

Updating Database A database is a collection of logically interrelated data

stored together in one or more computerized files, usually created and managed by a database management system.

Updating Web Site A Web site that is updated, but does not fit into one of the

other Type of Continuing Resource categories.

Definitions from: MARC 21 Format for Bibliographic Data, 008 – Serials p. 8 (character position 21: Type of Continuing Resource).

Updating Loose-Leaf

Updating Database

Updating Web Site

Continuing and Finite IRs Continuing integrating resource:

Issued over time in a series of iterations with no predetermined conclusion.

Most integrating resources are continuing.

Finite integrating resource: Issued over time with a predetermined

conclusion; intended to be completed in a finite number of iterations.

Finite Updating Web Sitehttp://www.uwlax.edu/murphylibrary/waal2001/postconf.htm

7

Representation of bibliographicresources in AACR2

MonographsChapters 2-11

Continuing Resources Chapter 12

Serials Integrating Resources

Multi-parts

Updates remain discreteUpdates do not remaindiscrete

Finite resources

Scope of Chapter 12 (12.0A) Chapter 12 covers rules for all

continuing resources, whether successive or integrating

Rules also cover the following categories of finite resources: Publications of limited-duration

events Reprints of serials Finite integrating resources

Publications of limited-duration events

“Resources that exhibit the characteristics of serials, such as successive issues, numbering, and frequency, but whose duration is limited”

Function similarly to serials, content or scope is not predetermined Coverage of events over time

Unlike multi-part monographs where the scope of the material is fixed Multi-parts issued in separate volumes- material

can’t be contained in a single volume

Limited duration examples Regular reports of a limited-term

project Annual report of a commission that

will exist only for a limited time Newsletters from a non recurring

event Working papers from a single

conference

What is a Serial/What is an Integrating Resource?LCRI 1.0A

Scope: LCRI 1.0A We’re still working on this!

Should a cumulative CD-ROM be a serial or an integrating resource?

What about an e-journal that only has one issue at any one time?

A database of articles or an aggregation of journals?

Stay tuned!

Entry conventions

Entry Conventions Successive entry for serials

New record made when a major change occurs

Integrated entry for integrating resources

Same record used, changes shown in appropriate fields

Same as latest entry but used for different resources

E-serials that do not retain earlier titles No provision in AACR2 (removed late

in the revision) LCRI 12.0B1:

Base the description on the latest title Treat earlier title as a 247 note (i.e.,

use integrated entry convention) If title changes subsequently and earlier

title is retained, create a new record

Example

As first cataloged:

245 00Asian age $h [electronic resource].

After title change:

245 00Asian age online $h [electronic resource]. 247 11 Asian age $f <Mar. 6, 2001>

547 All issues originally published with title Asian age have been reformatted with the new title: Asian age online.

 

Example (Cont.)

Subsequent change to example above: 

245 00Asian age online $h [electronic resource].247 11 Asian age $f <Mar. 6, 2001>

547        All issues originally published with title Asian age have been reformatted with the title: Asian age online. This serial is now continued by: Asian age online journal and discussion list.

785 10$t Asian age online journal and discussion list

Summary Serials are described from the

earliest issue and cataloged according to successive entry conventions

Integrating resources are described from the latest iteration and cataloged according to integrating entry conventions

Description of Serials

Sources of information 12.0B Three separate rules for:

Basis of description 12.0B1 Chief source of information 12.0B2 Prescribed sources of information

12.0B3

Basis of description: Serials 12.0B1a

Base the description on the first/earliest available issue

Prefer the first or earliest issue over a source associated with the whole serial or with a range of more than one issue or part

Includes reprints and reproductions, electronic serials

Basis of description: Serials No change for print serials, first or

earliest is the basis of description

For e-serials and other nonprint serials, this is a change

It clarifies that the preferred source for title is the first or earliest issue

Before this revision chapter 12 did not address which issue was basis for non-print serials

Chief source of information: Serials

12.0B2 Printed serials:

Title page or title page substitute Analytical title page, cover, caption,

masthead, editorial pages, etc. No change

Chief source of informationfor a direct access e-serial For a direct access electronic serial,

prefer the physical carrier or its labels for the chief source of information (12.0B2) Chapter 9 includes carrier/labels as one

possibility; Chapter 12 says to prefer Needed for check-in, ability to catch

title changes, etc.

Source of title proper for online serials

The source of title proper should be the most complete presentation of title (AACR2 9.0B1) in conjunction with the first or earliest available issue (AACR2 12.0B1).

Prescribed sources of information 12.0B3 Nonprint serials: refer to the

appropriate subrule .0B LCRI 12.0B3: prescribed source of

numbering for non-print: whole resource

Area 1 Title and statement of responsibility

1.1B1 Introductory words AACR: Do not transcribe words that

serve as an introduction and are not intended to be part of the title. Disney presents Sleeping Beauty Welcome to NASA quest

LC will apply only to electronic resources and popular serials

245 00 Muscle car and truck buyer's guide.

246 1 $i Title appears on item as: $a Price guide presents-- muscle car and truck buyer's guide

But don’t omit words that are grammatically linked:

245 00 Political pulse's education beat.

246 30 Education beat

12.1B2 Full form vs. acronym/initialism

AACR: When the title appears in full and in the form of an acronym or initialism on the chief source of information , choose the full form as the title proper. What’s new: Exception removed to

choose acronym when only form found elsewhere

Reason: Harmonization with ISSN

245 00Bulletin of experimental treatment for AIDS : $b BETA : a publication of the San Francisco AIDS Foundation.

246 30 BETA

Fig. 6.13a. Caption (chief source)

12.1E1. Other title information Transcribe when it fits one of these

categories: Acronym/initialism appears with full form Statement of responsibility embedded Title proper consists solely of corporate

body name This is the current LCRI/CONSER

practice

12.1E1. (cont.) “In all other cases, transcribe other

title information in the title and statement of responsibility area if considered to be important, or give it in a note, or ignore it. What’s new: We can now give quoted

notes! Or give in 245, or omit.

12.1E1. (Cont.) No CONSER policy set on how to

record in cases where it is optional. 245 00 Montana : $b the magazine of

Western history. 245 00 Dialogue. 500 “A journal of Mormon thought.”

Area 3 Numbering

12.3B1/C1 Punctuation “… give it in the same terms, but

not necessarily with the same punctuation …” What’s new: We can now change a

hyphen to a slash! CONSER will use slash in most cases,

whether it represents two or more years or a single fiscal year

12.3C4. Numeric/alphabetic and chronological designations

AACR: “…if the designation consists of a year and a number that is a division of the year, give the year before the number” What’s new:Formerly only in LCRI Examples:

97/1- 1998-1-

12.3C4. (Cont.) LCRI: If the separate date lacks the

year present in the other designation, record the year twice without brackets Source: 94-1 January Transcription: 362 0 94-1 (Jan. 94) Source: 1997, 1 Jan./Feb./Mar. Transcription: 362 0 1997, 1 (Jan./Feb./Mar.

1997)- What’s new:Ability to repeat year

12.3D1. No designation on first issue AACR: “… give “[no. 1]” … or a

chronological designation for the first issue or part, as appropriate. What’s new: Ability to supply date

LCRI: Use the publication date or copyright date to supply a chronological designation Source c2000 Transcription: 362 0 [2000]-

12.3G Changes in numbering “If a new sequence with the same

system of numbering as before is not accompanied by words such as new series, supply [new ser.] or another appropriate term … What’s new: No more new records for

numbering changes Reason: ISSN harmonization

Changes in numbering

Examples:

No. 1-no. 6 ; [new ser.], no. 1-

No. 1-no. 6 ; [new ser.], no. 1-no. 3 ; [3rd ser.], no. 1-

No. 1-no. 6 ; [2nd ser.], no. 1- ; -3rd ser., no. 104 ; 4th ser., no. 1-

Area 4 Publishing statement

1.4D4 Rule is being deleted Publisher can no longer be

abbreviated to The … when given in statement of responsibility 245 00 … / $c Department of Finance, Bureau

of Records and Statistics. 260 Washington : $b Dept. of Finance,

Bureau of Records and Statistics Reason: need for searchability within

publisher statements

1.4F8 Dates of publication New rule: Dates for serials,

integrating resources and multiparts Don’t give date when first issue (or

last) not in hand Optionally, supply the date

NLC will follow the option; LC will not CONSER may want to reconsider use of

option next year to keep in line with IR policies

Punctuation in 260 field Don’t give ending comma when no

$c 260 Washington, DC : $c Library of

Congress Don’t give incomplete brackets,

even when field is not complete 260 Washington, DC : $b Smithsonian

Institution, $c [1989]- {first issue in hand}

Area 5 Physical description

SMD for direct access e-resources (chapter 9) 9.5B1. Optionally, use conventional

terminology to record the specific format of the physical carrier. CD-ROMs DVDs

LCRI: apply the optional provision of the rule and use conventional terminology

CONSER practice: differences in SMD require new record (e.g., CD vs. DVD) (LCRI 21.3B)

Area 7 Notes

Notes relating to designations: where are they? LCRI 12.7B10. Numbering peculiarities

Coverage as of … 12.7B11 Publication, distribution, etc.

Unformatted 362 data covered here Began in 1984

12.7B23 Item described Description based on Latest issue consulted Viewed on date

Latest issue consulted note 12.7B23. If more than one issue or

part has been consulted, make a note of the latest issue or part consulted in making the description. Combine information about earliest and latest issues or parts consulted in a single note if both are appropriate.

CONSER currently gives in 936 field

LIC (cont.) LCRI 12.7B23. Combine the DBO

with the source of title note but not with the LIC; always give the LIC as a separate note Reason: source of title and DBO relate

to same issue; DBO and source of title are already in records; less revision

Use same abbreviations as for DBO (I.e., Vol.)

LIC (cont.)

Examples:

362 0 Vol. 1, no. 1 (May 1990)-

500 Latest issue consulted: Vol. 3, no. 1 (May 1992).

500 Title from cover.

362 1 Began in 1987.

500 Description based on: Vol. 1, no.3 (Mar. 1990); title from caption.

500 Latest issue consulted: Vol. 10, no. 1 (Jan. 1999).

Examples (all are made up!)

In the following examples,Before = If cataloged prior to implementation of 2002 amendmentsAfter = If cataloged after the implementation of the 2002 amendments

These terms do not imply that the records are to be changed!

Example 1. Before 245 00 Better homes and gardens presents Christmas crafts for …

246 30 Christmas crafts for …

260 New York, NY : $b Better Homes and Gardens Pub. Co.,

300 v. : $b ill. ; $c 28 cm.

500 Published in San Francisco, 2001-

500 Description based on: 1998; title from cover.

936 2001 (LIC)

Example 1: After:245 00 Christmas crafts for …

246 1 $i Title appears on cover as: $a Better homes and gardens Christmas crafts for …

260 New York, NY : $b Better Homes and Gardens Pub. Co.

500 Description based on: 1998; title from cover.

500 Latest issue consulted: 2001.

No comma

Example 2: Before 245 00 Directory of water quality control personnel / $b Personnel

Branch, Department of Water Quality, Environmental Protection Agency.

260 Washington, DC : $b The Branch, $c 2000-

310 Annual

362 0 1999-2000-

515 Report covers fiscal year.

Example 2: After245 00 Directory of water quality control personnel / $b Personnel

Branch, Department of Water Quality, Environmental Protection Agency.

260 Washington, DC : $b Environmental Protection Agency, Dept. of Water Quality, Personnel Branch, $c 2000-

310 Annual

362 0 1999/2000-

515 Report covers fiscal year.

Example 3: Before245 00 APOW : $b Associated Pastelists on the Web : the annual print

directory.

246 30 Associated Pastelists on the Web

260 Santa Fe, NM : $b Associated Pastelists, Inc., $c c2000-

310 Annual

362 0 [No. 1]-

Example 3: After245 00 Associated Pastelists on the Web : $b APOW.

246 30 APOW

260 Santa Fe, NM : $b Associated Pastelists, Inc., $c c2000-

310 Annual

362 0 [2000]-

500 “The annual print directory.”

Example 4: Before245 00 Folk music digest.

260 Nashville, TN : $b Music Unlimited, $c [1987-

310 Monthly

362 0 No. 1-

362 1 Ceased with no. 5 in 1991.

580 Continued by a publication with the same title and numbering.

785 10 $t Folk music digest (Nashville, TN : 1992)

Example 4: After245 00 Folk music digest.

260 Nashville, TN : $b Music Unlimited, $c [1987]-

310 Monthly

362 0 No. 1- ; [new ser.], no. 1-

515 First series ceased with no. 5.