Description of Integrating Resources: Electronic Resources

ALCTS Committee to Study Serials Cataloging June 17, 2002

Adam L. SchiffUniversity of Washington Libraries

aschiff@u.washington.eduUpdated slightly August 8, 2002

Acknowledgement Thanks to Steve Miller, University

of Wisconsin, and Jean Hirons, LC, for templates upon which I based this presentation.

Electronic Integrating Resources Use Chapter 12 in conjunction with

Chapter 9 Other chapters also used when applicable,

e.g., Chapter 3 for cartographic electronic integrating resources

LCRI 1.0A: Direct access updating electronic resources are serials, not integrating resources (e.g., CD-ROM database updated quarterly)

Description of Electronic Integrating Resources

Basis of description of electronic

integrating resources 12.0B1b

Base most of the description on the current iteration of the resource (Areas 1-6)

Exceptions: dates of publication (Area 4) are based on the first and/or last iterations; notes and standard numbers and terms of availability (Areas 7-8) are based on all iterations and any other source

Chief source of information Electronic IRs

12.0B2b Remote access electronic resources

Follow rule 9.0B1 Chief source of information for electronic

resources is the resource itself Take the information from formally presented

evidence (e.g., title screen, home page, HTML header, splash screen, metadata in resource)

If the information in sources varies in degree of fullness, prefer the source that provides the most complete information

Additional instructions in case the information needed is not available from the resource itself

Prescribed sources of information 12.0B3b Remote access electronic resources

Follow rule 9.0B2 Prescribed source for areas 1-2, 4, 6 is the

chief source, information issued by the publisher, creator, etc., and the container (not applicable to remote resources); prescribed source for areas 3, 5, 7-8 is any source

Very little bracketing of information will be necessary since chief source is the entire resource

Area 1 Title and statement of responsibility

1.1B1 Introductory words Do not transcribe words that serve as

an introduction and are not intended to be part of the title. Very common on Web sites:

Welcome to NASA quest Bienvenue à la Bibliothèque royale de

Belgique Indiana University School of Law--

Bloomington presents the WWW virtual library--law

110 2 Bibliothèque royale de Belgique.

245 10Bibliothèque royale de Belgique $h [electronic resource].

246 1 $i Title appears on home page as: $a Bienvenue à la Bibliothèque royale de Belgique

245 00 WWW virtual library--law $h [electronic resource].

246 1 $i Title appears on home page as: $a Indiana University School of Law--Bloomington presents the WWW virtual library--law

9.1B2 Source of title proper

Always give the source of the title proper or source of a supplied title in a note (see also 9.7B3 and 12.7B3)

OLAC CAPC source of title note recommendations: http://ublib.buffalo.edu/libraries/units/cts/olac/capc/stnir.html

Usually combined with the item described note (9.7B22 and 12.7B23)

500 Title from home page (viewed on May 15, 2002). 500 Title from title screen (viewed on Oct. 29, 2000). 500 Title from HTML header (viewed on Aug. 3, 1998).

12.1B1 Title proper: Typos

Correct obvious typographic errors when transcribing the title proper and give the title as it appears on the resource in a note. In case of doubt, transcribe spelling as found.

245 00Magson genealogical history site $h [electronic resource].

246 1 $i Title appears on home page as: $a Welcome to the Magson geneological history site

246 3 Magson geneological history site

246 1 $i Title in HTML header: $a Magson family geneological history site

246 3 Magson family genealogical history site

12.1B2 Full form vs. acronym or initialism Choose full form as title proper

Full form and acronym/initialism are common on home pages of organizations and also occur on other Web resources

May record the acronym or initialism as other title information but rule 12.1E1b for integrating resources (unlike 12.1E1a for serials) does not currently require this. LC may issue an LCRI to follow the same practice as the rule for serials

Always give a title added entry for the acronym/initialism

110 2 Los Angeles County Museum of Art.

245 10Los Angeles County Museum of Art $h [electronic resource] : $b LACMA.

246 30LACMA

if no LCRI is issued making the rule for integrating resources the same as for serials, the following could also be correct:

110 2 Los Angeles County Museum of Art.

245 10Los Angeles County Museum of Art $h [electronic resource].

246 13 LACMA or 246 1 $i Also known as: $a LACMA

Current Rules

100 1 Reitz, Joan M.

245 10 ODLIS $h [electronic resource] : $b online dictionary of library and information science.

246 30 Online dictionary of library and information science

New Rules

100 1 Reitz, Joan M.

245 10 Online dictionary of library and information science $h [electronic resource] : $b ODLIS.

246 30 ODLIS

12.1E1b Other title information Transcribe if considered to be

important Do not transcribe if it consists

solely of words related to the currency of the contents

245 00Checklist of amphibian species and identification guide $h [electronic resource] : $b an online guide for the identification of amphibians in North America north of Mexico / $c North American Reporting Center for Amphibian Malformations.

245 00Architecture & building news headlines $h [electronic resource].

not

245 00Architecture & building news headlines $h [electronic resource] : $b updated daily.

12.1B4 Common title/ section title LCRI: For updating remote e-

resources what appears to be a common title may be a statement of responsibility, the name of the parent electronic resource, or another component of the resource. If in doubt, do not consider it to be a common title.

245 04The WWW virtual library $h [electronic resource].

246 3 World Wide Web virtual library

246 1 $i Also known as: $a WWW VL

245 00WWW virtual library. $p Petroleum and geosystems engineering $h [electronic resource].

246 30Petroleum and geosystems engineering

245 04 The WWW virtual library. $p Gardening links $h [electronic resource].

246 30 Gardening links

500 Maintained by the editors of GardenWeb.

730 0 GardenWeb.

Note: There is no link to the WWW Virtual Library Gardening Links page from the GardenWeb page, so it cannot be considered a part of GardenWeb. However, a related title added entry can be made for GardenWeb, justified by the note given above.

245 00 Buddhist studies WWW virtual library $h [electronic resource] : $b the Internet guide to Buddhism and Buddhist studies / $c edited by T. Matthew Ciolek, Joe Bransford Wilson, and Jerome Ducor in association with Janice Glowski … [et al.].

246 30 Internet guide to Buddhism and Buddhist studies

246 1 $i At head of title: $a World-Wide Web virtual library

Questions: Is there a common title/section title situation in this case? Is the “at head of title” note sufficient to link this site to its parent? Note that the parent site actually has the title “The WWW virtual library.” Should a related title added entry be made for the actual title of the parent?:

730 0 WWW virtual library.

245 04 The World Wide Web virtual library. $p History of art $h [electronic resource].

246 30 History of art

Questions: Because the common title here is not the same as the actual title of the parent, is a uniform title appropriate to collocate this with other sections of the parent?:

130 0 WWW virtual library. $p History of art

Or, make a variant title added entry using the parent’s actual title?:

246 3 WWW virtual library. $p History of art

Or, make a related title added entry just for the parent?:

730 0 WWW virtual library.

9.1F/12.1F Statements of

responsibility Transcribe statements of

responsibility relating to those persons or bodies credited with a major role in creating the content of the resource. Give all other statements of responsibility in notes (9.1F1)

Editors: transcribe statements if considered important (12.1F3b)

Changes in area 1 If any of the information recorded in

area 1 (title proper, parallel titles, other title information, statements of responsibility) changes, change the area to reflect the current iteration

Make notes on information found on earlier iterations if considered important (e.g., former titles proper, former parallel titles, former editors or compilers)

Area 2 Edition

Edition statements Transcribe an edition statement if

considered important (12.2B1b) Give source of edition statement in

a note if it is different from the source of the title proper (9.2B1 and 12.7B9.1)

245 00 MARC code list for organizations $h [electronic resource] / $c Library of Congress, Network Development and MARC Standards Office.

250 Web version of the 2000 ed.

Edition statements (cont.) 9.2B8 rule to omit edition statement

for frequently updated remote access resources and give the information in a note was deleted in 2002 Amendments; covered by new rule 12.2B2

12.2B2: Give statements indicating regular revision or frequent updating as frequency in the note area

245 00Architecture & building news headlines $h [electronic resource].

246 3 Architecture and building news headlines

500 Updated daily.

Edition statements (cont.) For frequently updated remote resources

you may give the edition information in a description based on note (usually combined with source of title note). See also 1.7B23 and 12.7B23b. 500 Description based on: Version 2.0-

Web; title from home page (viewed on May 16, 2002).

500 Description based on: Version 2001.2; title from Web page (viewed on Dec. 8, 2001).

Changes in area 2 If edition information recorded in area 2

changes, and this change does not require a new description, change the edition area to reflect the current iteration

LCRI 21.3B: Make a new description only if the resource described in the existing record continues to exist as a resource separate from the new edition

Make notes on edition information found on earlier iterations if considered important

Area 3 Numbering

12.3A1b. This area is not generally applicable to integrating resources.

LCRI 12.3A1. This area does not apply to integrating resources even if updates are numbered.

Area 3 Type and extent of resource

Found in Chapters 9 and 3 (2002 Amendments)

9.3 Type and extent of resource 256 Electronic data. 256 Electronic program(s). 256 Electronic data and program(s). 256 Electronic data (1 file : 2.5 gb). 256 Electronic programs (2 files :

4300, 1250 bytes). 256 Electronic data (2 files : 800, 1250

records) and programs (3 files : 7260, 3490, 5076 bytes).

Type and extent area (cont.) LCRI 9.3B1: LC will not use in its

original cataloging, but will accept and not remove from cataloging copy originally created by other libraries

CONSER does not use for serials BIBCO and other libraries can decide

whether or not to use this area for electronic resources

JSC may decide in future to eliminate this area

Changes in type and extent area LCRI 12.7A2 If the information recorded in the

type and extent of resource area is no longer accurate due to changes on a subsequent iteration, change the type and extent of resource area to reflect the latest iteration and make a note if the change is considered important

Area 4 Publication, distribution, etc.

1.4F8 Dates of publication Don’t supply beginning and/or ending

dates when first and/or last iteration is not available

Optionally, supply the date(s) if they can be readily ascertained

LC and PCC will apply the option when an explicit statement is found on the resource itself (e.g., “Created: 10 Nov. 1997”; “This page is no longer being maintained as of May 4, 2001”)

The example below illustrates why supplying date(s) given on some sites is not appropriate. Only a copyright statement for the current year is found on the resource below, even though the resource has been in existence for about 4-5 years and has had numerous iterations.

Changes in area 4 If publication, distribution, etc.

information recorded in area 4 changes, change the area to reflect the current iteration (except for the beginning or ending date(s) unless they are incorrect)

Make notes on publication, distribution, etc. information found on earlier iterations if considered important

Area 5 Physical description

Not used for remote access e-resources

Area 6 Series

Changes in area 6 If a series is changed, added, or deleted

on a later iteration, change (or add or delete) the series area to reflect the current iteration

Make notes on series information found on earlier iterations if considered important

If a series of integrating resources has been analyzed, multiple records may need to be changed

Area 7 Notes

Related to integrating aspects

Related to electronic aspects

Notes related to integrating aspects

12.7B1 Frequency Make notes on frequency of updates unless it is

apparent from the title and statement of responsibility or it is unknown

LCRI: Make notes even if the frequency is apparent from the rest of the description

Until utilities validate the use of 310 and 321 in records coded with bibliographic level “m”, use 500

500 Updated weekly. 500 Continually updated.

For many Web resources, frequency of updating will be unknown, so no note will be made

Source of title proper 12.7B3 refers you to 9.7B3 for

electronic resources Source of title note required for all

electronic resources Can be combined with “viewed on”

note and “description based on” note (12.7B23)

Change in title proper 12.7B4.2b: Make notes on earlier titles

proper Use 247 or 247/547 for these notes Give only former title proper ($a, $n, $p) in

247 Add exact dates, former viewed on date,

or former description based on information in $f of 247

Record former ISSN in $x of 247 See LCRI 12.7A2 and 12.7B4 for examples

245 00Washington State newsstand $h [electronic resource].

247 10Washington newspapers database $f <Oct. 6, 1999>

Change in other titles LCRIs 12.7B4, 12.7B5, 12.7B6: Use

246 for notes regarding former titles other than a title proper (e.g., former added title screen, former HTML header title, former parallel title, former subtitle)

245 00Checklist of amphibian species and identification guide $h [electronic resource] : $b an online guide for the identification of amphibians in North America north of Mexico / $c North American Reporting Center for Amphibian Malformations.

246 30Online guide for the identification of amphibians in North America north of Mexico

246 1 $i Title in HTML header: $a Amphibian checklist and identification guide

246 1 $i Subtitle: $a Online guide for amphibians in the United States and Canada $f 1998-2001

247 10Species identification guide $f 1998-2001

245 00Geographical names of Canada $h [electronic resource] = $b Toponymie du Canada.

246 31Toponymie du Canada

246 1 $i Title in HTML header: $a Canadian geographical names splash page = $b Noms géographiques du Canada : page initiale

246 3 Noms géographiques du Canada

246 1 $i Parallel title: $a Site du Web des noms géographiques officiels du Canada $f 1995-2000?

246 1 $i Title in HTML header: $a Canadian geographical names = $b Les noms géographiques du Canada $f 1995-2000?

247 10Canada's official geographic names Web site $f 1995-2000?

Statements of responsibility Give statements not included in area

1 if considered important (12.7B7 and 9.7B6)

Use field 550 for issuing body notes Use field 500 for notes on persons

responsible, commercial publishers, distributors, or places of publication

Change in statements of responsibility 12.7B7.2 Make notes on statements of

responsibility no longer present on the current iteration, or that appeared in a different form on earlier iterations, if considered important 500 Site maintained by Jeffrey A. Jundt,

1998-2001. 550 Issued by Library Association <Feb.

13, 1999>; Chartered Institute of Library and Information Professionals <May 22, 2002>

Bibliographic history andrelationships 12.7B8

Many remote electronic integrating resources are based on, or are electronic versions of monographs, serials, or other integrating resources

LCRI: For relationships between two integrating resources if the main entry and/or titles proper are not the same, LC will only give a bibliographic history note and related work added entry on the record for the later integrating resource

PCC practice not yet decided, but may be to make reciprocal linking notes. Once decided, it will be posted on the CPSO home page (http://www.loc.gov/ catdir/cpso/) and incorporated into the LCRI

245 00Amphibian species of the world $h [electronic resource].

580 Based on: Amphibian species of the world : a taxonomic and geographical reference / edited by Darrel R. Frost. Lawrence, Kan. : Allen Press : Association of Systematics Collections, 1985; and on: Amphibian species of the world. Additions and corrections / William E. Duellman. Lawrence : University of Kansas, 1993.

700 1 Frost, Darrel R.

700 1 Duellman, William Edward, $d 1930- $t Amphibian species of the world. $p Additions and corrections.

787 1 $t Amphibian species of the world $w (DLC) 85009220 $w (OCoLC)12051736

787 1 Duellman, William Edward, 1930- $t Amphibian species of the world. Additions and corrections $w (OCoLC)29484151

245 00Bowker's books in print $h [electronic resource].

246 30Books in print

246 13Welcome to booksinprint.com

246 3 Booksinprint.com

776 08$i Online version of: $t Books in print $x 0068-0214 $w (DLC) 74643574 $w (OCoLC)1641212

also?:

774 08$i Includes online version of: $t Children's books in print $x 0069-3480 $w (DLC) 70101705 $w (OCoLC)1554233

774 08$i Includes online version of: $t Forthcoming books $x 0015-8119 $w (DLC)cd 67001000 $w (OCoLC)1569855

774 08$i Includes: $t Bowker's publisher authority database

774 08$i Includes online version of: $t Bowker's complete video directory $x 1051-290X $w (DLC) 90648345 $w (OCoLC)21254019

774 08$i Includes online version of: $t Words on cassette (New Providence, N.J.) $w (DLC) 93661967 $w (OCoLC)25242617

Publication, distribution, etc. 12.7B11 Make notes on beginning and/or

ending dates note recorded in area 4

Use field 500 until utilities allow use of 362 in records coded as monographs (bib level “m”)

Before After

500 Began in 1998. 362 1 Began in 1998.

Series 12.7B14 For integrating resources, since the

description is based on the current iteration, make a 5XX note on series statements that were on an earlier iteration but that no longer appear on the current iteration and make an 8XX series added entry for the series. 500 Series title began 1997.

500 Series title, 1991-1996: Client representation workbooks

830 0 Client representation workbooks.

Summary 12.7B18 Give a summary for electronic integrating

resources unless the rest of the description provides enough information

520 An index of books, audios, and videos available from U.S. publishers, searchable by author, title, subject,

ISBN, keyword, etc. Also includes 165,000 records on publishers, distributors, wholesalers, and book agents, information on award winners and bestsellers, over 500,000 full-text reviews, and inventory data from 19 well-known wholesalers.

520 Home page of the British Columbia Archives, located in Victoria, B.C. Includes information about using the archives and its collections. Provides access to digital archival resources, including visual images and textual, genealogical, and cartographic materials.

520 Links to resources on the history of mathematics. 520 "The primary goal of this Web site is to enable users to identify

crickets, katydids, and cicadas from America north of Mexico."

Item described 12.7B23 Make a note if the description is not based on

the first iteration. For remote access resources, you usually won’t be viewing the first iteration, or you won’t know if you are

Make a note of the latest iteration consulted For remote access resources, always give the

date on which the resource was viewed Usually combined with source of title note LCRI: When the bibliographic record has been

updated, replace the viewed on date in the record with the current date on which the record was viewed

Record for resource created in 1998:

245 00 Species identification guide $h [electronic resource] : $b an online guide for amphibians in the United States and Canada / $c North American Reporting Center for Amphibian Malformations.

246 30 Online guide for amphibians in the United States and Canada

500 Title from Web page (viewed on Aug. 11, 1998).

Title changed in 2001 and resource was redescribed:

245 00 Checklist of amphibian species and identification guide $h [electronic resource] : $b an online guide for the identification of amphibians in North America north of Mexico / $c North American Reporting Center for Amphibian Malformations.

246 30 Online guide for the identification of amphibians in North America north of Mexico

246 1 $i Subtitle: $a Online guide for amphibians in the United States and Canada $f 1998- 2001

247 10 Species identification guide $f 1998-2001

500 Title from Web page (viewed on Sept. 4, 2001).

Notes related to electronic aspects

Nature and scope 9.7B1a Use 516 for specific notes on type of

resource and data 516 does not end in a period

516 Game 516 Searchable database 516 Text (HTML and PDF), image (GIF,

JPG, and RPM), sound (RAM), and search engine

System requirements 9.7B1b

For remote electronic resources, usually no system requirements note is needed. Only give a system requirements note if special or unusual software or equipment is needed to use or access a resource.

Use field 538 538 System requirements: Adobe Acrobat reader. 538 System requirements: SGML viewer required for

SGML files. 538 System requirements: A viewer such as Ghostview or

Xdvi to display and print PostScript or DVI files, or a PostScript printer and driving software to print on paper, or an Adobe Acrobat reader; LaTeX and its accompanying software required for self-customization.

538 System requirements: Adobe Acrobat reader for PDF files; sound card and speakers or headphones for WAV files.

Mode of access 9.7B1c Always specify mode of access for

remote electronic resources Use field 538

538 Mode of access: World Wide Web. 538 Mode of access: World Wide Web and ftp.

What to do when resource is no longer available

LCRI 9.7B. Remote Access Electronic Resources That Are No Longer Available Will detail LC practice for what to do in two

cases Original URI no longer active Original URI still active, but resource described

is no longer available at that location

Area 8 Standard number and terms of availability

LCRI 12.8B1: If an integrating resource has both an ISBN and an ISSN, record both. Record a former ISSN in $x of field 247.

When to Make a New Record

For integrating resources, most changes are considered minor and do not require making a new bibliographic record. The bibliographic description is changed to reflect the current iteration and notes are made to account for information on earlier iterations.

When to Make a New Record (cont.)

LCRI 21.3B:

Remote access e-resource replaced by a different resource: if original URI is still active but the resource located at the URI represents a completely different resource from that described in the bib record, make a new record for the resource now at that URI.

If edition statement on an updating remote access e-resource changes, make a new bib record only if the resource described in the existing record continues to exist as a resource separate from the new resource to be cataloged.

The End

(of This Iteration)