AASBO Data Collection ProjectKen Hicks, Dysart USDJim Migliorino, Deer Valley USD

Why?• To improve a process or

project• Increases accuracy of

decisions• For most, this is used for IBA

or Negotiations (Comparison Districts)

Data - Data collection is a process used to prepare and collect information.

Data - What should be compared?• This discussion should take

place first. • What is important in your

district? • What points or information is

brought up during negotiations?

• What areas do you think should be examined?

Data - Who should you be comparing to?• This is very important. • Be as statistically sound

as possible• Try to get similar

districts. −Scottsdale USD should not be

comparing to Murphy ESD. Regional and Type of district should be similar.

Reports

Data - What data source?• Use AFR whenever possible. • Use budget only for current

year and return to AFR after year.

• Budgets show where districts wanted to go, AFR indicates where they went.

Data - Look at the data, do you have any anomalies?• When there are large

variations, you should be able to explain it.

• For example, looking at Dysart 2007, we spent 50% more per student in Unrestricted Capital.−Why? We opened four schools

and a preschool.

Dysart

Data - Benchmarks• Have you reviewed and

determined where your district should be going?

• How are you going to get there?

• You must have a serious discussion on what is important to your district and why.

• Work to move beyond just measuring things and address why you are doing so.

Reports

Reports

Deer Valley Classroom Dollar Report Analysis

% 2006 2007 2006 2007 2006 2007 2006 2007Classroom Dollars 61.1% 63.2% 63.3% 63.0% 62.1% 62.4% 60.6% 59.6%Non-Classroom Dollars

Administration 8.6% 8.1% 7.4% 7.3% 7.1% 7.3% 8.0% 7.8%Plant Operations 10.8% 10.2% 11.4% 11.4% 11.7% 10.4% 9.4% 11.0%Food Service 5.1% 4.4% 4.4% 4.4% 3.3% 3.1% 3.7% 3.8%Transportation 3.5% 3.6% 3.9% 4.0% 3.2% 3.4% 3.3% 3.3%Student Support 6.3% 5.7% 6.8% 7.4% 7.3% 8.0% 8.8% 8.5%Instructional Support 4.4% 4.7% 2.7% 2.4% 5.1% 5.2% 6.0% 5.9%Other 0.2% 0.1% 0.1% 0.1% 0.2% 0.2% 0.2% 0.1%

Students Attending 31,631 32,122 35,682 35,850 33,396 32,880 36,398 36,608 Number of Schools 32 34 37 39 47 46 36 38 Number of Teachers 1,591 1,761 2,059 2,139 1,901 1,931 2,001 1,992 Student/Teacher Ratio 19.9 18.2 17.3 16.8 17.6 17 18.2 18.4Average Teacher Salary 41,439 49,822 43,157 43,816 48,382 48,517 50,182 51,094 Average Years of Service 7.4 7.1 7.2 7.1 9.5 9.4 7.0 6.7

Average Students/School 988 945 964 919 711 715 1011 963Change in Students 1.6% 0.5% -1.5% 0.6%Change in Teachers 10.7% 3.9% 1.6% -0.4%Change in Student/Teacher Ratio -8.5% -2.9% -3.4% 1.1%Change in Teacher Salary 20.2% 1.5% 0.3% 1.8%Change in Years of Service -4.1% -1.4% -1.1% -4.3%

Average Teacher Salary/Years 5,600 7,017 5,994 6,171 5,093 5,161 7,169 7,626

District 1 District 2 District 3 District 4

Deer Valley Classroom Dollar Report Analysis

% 2006 2007 2006 2007 2006 2007 2006 2007Classroom Dollars 60.5% 61.3% 61.2% 60.5% 58.3% 57.9% 61.5% 61.9%Non-Classroom Dollars

Administration 9.2% 10.0% 9.1% 8.9% 9.4% 9.5% 8.1% 8.1%Plant Operations 9.9% 8.3% 10.9% 11.1% 11.2% 11.3% 10.6% 10.3%Food Service 3.9% 3.8% 4.6% 4.6% 4.7% 4.7% 4.1% 3.9%Transportation 4.1% 4.2% 4.8% 4.7% 4.2% 4.3% 3.6% 3.7%Student Support 7.1% 6.9% 6.2% 6.7% 7.2% 7.3% 7.3% 7.3%Instructional Support 5.1% 5.3% 2.8% 3.1% 4.8% 4.8% 4.7% 4.7%Other 0.2% 0.2% 0.4% 0.4% 0.2% 0.2% 0.2% 0.1%

Students Attending 26,485 25,333 33,460 33,521 Number of Schools 33 34 35 36 Number of Teachers 1,485 1,566 1,770 1,801 Student/Teacher Ratio 17.8 16.2 18.9 18.6 17.7 17.4 18.2 17.3Average Teacher Salary 42,076 42,403 43,323 45,155 42,967 43,833 45,047 47,130 Average Years of Service 9.0 8.7 6.8 7.0 8.3 8.1 8.0 7.8

Average Students/School 803 745 956 931 895 857 Change in Students -4.3% 0.2% -0.7%Change in Teachers 5.5% 1.8% 4.2%Change in Student/Teacher Ratio -9.0% -1.6% -1.7% -4.5%Change in Teacher Salary 0.8% 4.2% 2.0% 4.9%Change in Years of Service -3.3% 2.9% -2.4% -2.8%

Average Teacher Salary/Years 4,675 4,874 6,371 6,451 5,177 5,411 5,706 6,170

District 5 Deer Valley State Comp AVG

Deer Valley AFR Report Analysis

2007-08 Annual Financial Report Comparisondata from the comparable districts to Deer Valley USD

Budget Data

Total M&O BudgetResident Students

Budget per Student M&O O/R K-3 O/R Deseg.

Career Ladder

Dropout Preven.

Excess Utilities

District 1 187,970,952 33598.633 5,594.60$ 15,615,590 0 0 7,679,350 107,505 3,037,104District 2 194,799,302 36464.91 5,342.10$ 16,468,768 0 0 0 0 3,176,799District 3 191,302,970 32325.143 5,918.09$ 15,877,816 5,187,821 0 0 0 5,333,353District 4 206,897,277 36572.375 5,657.20$ 17,495,117 0 0 8,543,660 0 1,892,290District 5 161,119,512 25040.905 6,434.25$ 12,459,136 3,371,673 7,137,423 6,237,081 221,131 5,517,683Deer Valley 186,887,589 34760.635 5,376.41$ 15,772,210 0 0 0 0 4,175,570

Questions &

Comments