aberdeen, washington regular meeting of the board of

ABERDEEN SCHOOL DISTRICT NO. 5 ABERDEEN, WASHINGTON

Regular Meeting of the Board of Directors Community Room, Aberdeen High School

December 15, 2017

AGENDA

3:00 p.m. Regular Meeting Call to Order

Flag Salute

Consent Agenda

1. Minutes

2. Accounts Payable

3. Correspondence

Comments from Board Members

Comments from Student Representative

Comments from the Audience

Old Business

1. Transportation Budget Extension

Superintendent’s Report

1. Retreat Schedule

2. Site Visits

3. 2017-2018 Focus Areas

4. Levy Update

5. 2018 Legislative Conference

Instructional Services

1. 8th Grade Attendance Rates

Financial Services

1. Fiscal Status Report

2. Year-End Financial Report

Board Meeting Agenda December 15, 2017

- 2 -

New Business

1. Culinary Arts Contract

2. Next Meeting


Executive Session

Personnel Matters

1. Certificated

2. Classified

ADJOURN

1

ABERDEEN SCHOOL DISTRICT NO. 5 BOARD INFORMATION AND BACKGROUND

December 15, 2017 – Community Room, Aberdeen High School

3:00 p.m. – Regular Meeting Call to Order

Flag Salute

Consent Agenda – Enclosure 1

1. Minutes – The minutes from regular meeting on December 5 are enclosed foryour review and approval.

2. Accounts Payable and Financial Matters – Accounts payable and payroll forNovember are enclosed for your review and approval.

3. Correspondence – Correspondence from the Superintendent of PublicInstruction’s Office commending Cori Krick and Kathryn Hirschfeld for theirparticipation on the English Language Arts Grade 10 Alignment Advisory WorkGroup.

Comments from Board Members

Comments from Student Representative


Old Business

1. Transportation Budget Extension – The public hearing on the extension of thebudget for bus purchases is rescheduled to the Jan. 9 meeting.

Superintendent’s Report

1. Retreat Schedule – Continued discussion of dates for a Board goal-setting retreatin January.

2. Site Visits – Superintendent Henderson has prepared a calendar of dates for sitevisits to schools and directors are welcome to sign up to accompany her.

3. 2017-2018 Focus Areas – Superintendent Henderson will update Board memberson the working taking place in the district on the five focus areas for 2017-2018 –AVID, PBIS, Digital Learning, Special Education, English Language Arts.

4. Levy Update – Superintendent Henderson will update Board members onplanning for the 2018 Maintenance & Operations Levy.

5. Legislative Conference – The annual WSSDA Legislative Conference isscheduled for January 28-29, 2018. Who would like to attend?

Board Information December 15, 2017

2

Instructional Services

1. 8th Grade Attendance Rates – Teaching and Learning Director Traci Sandstrom will present information about student attendance rates relative to the rate of F Grades as requested. Enclosure 2

Financial Services

1. Fiscal Status Report – Business and Operations Director Elyssa Louderback will present the Fiscal Status Report for November, which is enclosed for your information. Enclosure 3

2. Year-End Financial Report – Mrs. Louderback will present the Year-End Financial Report for 2016-2017, which is enclosed for your information. Enclosure 4

New Business

1. Culinary Arts Contract – A new agreement with Grays Harbor College to offer a culinary arts program using the AHS kitchen facilities is enclosed for your review and approval. Enclosure 5

2. Next Meeting – The next meeting of the Board is set for Tuesday, January 9, 2018, in the Community Room at Aberdeen High School.

Comments from the Audience Executive Session At this time the meeting will recess for an executive session expected to last 45 minutes under RCW 42.30.110 (g) (to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee) and to discuss collective bargaining. Personnel Matters Enclosure 6

1. Certificated a. Changes of Assignment b. Substitute Resignation

2. Classified a. Hires b. Extra-Curricular Contracts c. Substitutes d. Substitute Resignation

ADJOURN

ABERDEEN SCHOOL DISTRICT NO. 5

Minutes of the Regular Meeting of the Board of Directors – December 5, 2017

At 5:01 p.m. President Bielski convened the regular meeting of the Aberdeen School Board in the Community Room at Aberdeen High School. Members present were Jennifer Durney, Erin Farrer and Jeff Nelson, along with Superintendent Alicia Henderson and 23 patrons and staff. The meeting began with the Flag salute.

CALL TO ORDER

On a motion by Jeff Nelson and seconded by Jennifer Durney, the Board approved the Consent Agenda, which included minutes from the November 7 and November 20 meetings and correspondence from FEMA approving the District’s hazard mitigation plan.

CONSENT AGENDA

Superintendent Alicia Henderson administered the oath of office to newly elected and re-elected Board members Jennifer Durney, Position 1; Erin Farrer, Position 2; William Dyer, Position 4 and Sandra Bielski, Position 5.

OATHS OF OFFICE

President Bielski declared nominations open for the position of Board president. On a nomination by Jennifer Durney that was seconded by Jeff Nelson, Sandra Bielski was unanimously elected president on a roll call vote.

President Bielski opened nominations for the office of vice president. On a nomination by Jennifer Durney that was seconded by William Dyer, Erin Farrer was unanimously elected vice president on a roll call vote.

President Bielski opened nominations for legislative representative. On a nomination by Jennifer Durney that was seconded by Erin Farrer, William Dyer was unanimously elected legislative representative on a roll call vote.

ELECTION OF OFFICERS

Director Erin Farrer volunteered to continue in her role as the WIAA representative.

WIAA REPRESENTATIVE

Dr. William Dyer, newly elected to a four-year term in Position 4 was welcomed to the Board.

COMMENTS FROM BOARD MEMBERS

Student Representative Nadia Wirta provided an update on activities at Aberdeen High School, noting that winter sports are under way, the second trimester has begun and that students are gearing up for a Tolo Dance in January.

COMMENTS FROM STUDENT REPRESENTATIVE

On a motion by William Dyer and seconded by Erin Farrer, the Board approved an update to Policy 1620 Board-Superintendent Relationship, and the accompanying procedures, establishing Board governance and operating principles.

POLICY 1620 BOARD-SUPERINTENDENT RELATIONSHIP

On a motion by Erin Farrer and seconded by Jennifer Durney, the Board authorized the superintendent to proceed and enter into a contract with the Washington State School Directors’ Association to review all Board policies and recommend updates for compliance with state and federal law.

WSSDA POLICY UPDATES

Aberdeen School Board Minutes December 5, 2017

2

The Board discussed scheduling a goal-setting workshop in January on a Tuesday, Thursday or Saturday afternoon.

BOARD RETREAT

The Board discussed interest in accompanying the superintendent on site visits to become more familiar with school operations and district facilities. Superintendent Henderson said she will develop a schedule.

SITE VISITS

Superintendent Henderson provided an update on the five focus areas for 2017-2018 – AVID, PBIS, special education, digital teaching and learning, and English language learners.

2017-2018 FOCUS AREAS

Superintendent Henderson provided an update on District communication outreach, including a newsletter that was mailed to households in November.

DISTRICT COMMUNICATIONS

Superintendent Henderson discussed planning for the 2917-2018 Maintenance & Operations Levy.

LEVY UPDATE

Teaching and Learning Director Traci Sandstrom provided the Teaching and Learning Report for November, which included a presentation on the number of F grades issued to students in grades 7-12. Mrs. Sandstrom and Superintendent Henderson explained that the data is being studied to see if there are subject areas where the District can put more supports in place to help students be successful and she is asking schools to evaluate whether some classroom practices are counterproductive. The Board expressed interest in also examining the data against attendance rates to see how the District may help students in that regard, as well.

TEACHING AND LEARNING REPORT

The Board reviewed an agreement with the State Department of Health to share immunization data, which Superintendent Henderson said should assist school nurses in verifying necessary records.

IMMUNIZATION DATA EXCHANGE

On a motion by Jennifer Durney and seconded by Erin Farrer, the Board approved an agreement with Rainier Lanes in Aberdeen to allow the AHS Bowling Team to use its facility for practice, meets and tournaments.

BOWLING ALLEY AGREEMENT

The next regular meeting of the Board is scheduled for 3 p.m. in the Community Room at Aberdeen High School. Jennifer Durney and William Dyer will audit the bills.

NEXT MEETING

Michelle Reed commented that the Teaching and Learning Report was not visible in the audience and asked if it could be shared.

COMMENTS FROM THE AUDIENCE

At 6:01 p.m., President Sandra Bielski recessed the meeting for an executive session under RCW 42.30.110(g) (to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee) and to discuss collective bargaining expected to last 90 minutes. The session began at 6:03 p.m. and at 6:33 p.m. it was extended to 7:45 p.m. at which time the regular meeting reconvened.

EXECUTIVE SESSION

Aberdeen School Board Minutes December 5, 2017

3

On a motion by Jennifer Durney and seconded by Erin Farrer, the Board voted to provide Anita Guinn and Associates with 30 days’ notice that the District is terminating the 2017-2018 contract for SLP services.

CONTRACT WITH ANITA GUINN AND ASSOCIATES

On a motion by William Dyer and seconded by Jennifer Durney, the Board authorized an incentive stipend as presented by Assistant Superintendent Jim Sawin for teachers who notify the district in January of their intent to retire.

RETIREMENT INCENTIVE STIPEND

Following a presentation by Assistant Superintendent Jim Sawin, on a motion by Erin Farrer and seconded by Jeff Nelson, the Board approved the Personnel Report. Under certificated matters, the Board accepted the resignation of Heather Colwell, Title 1/LAP teacher at Miller Junior High School, effective December 15; extended the leave of absence for Jean Prochaska, special projects administrator for the District, from Jan. 1, 2018 to June 30, 2018; approved the hiring of Heather Berentsen, James Fishkorn and Sevan Loughran as substitutes for the District, and accepted the resignation of Faye Orosz as a substitute effective November 20.

Under classified matters, the Board approved the hiring of Armando Monahan as a para-educator at Aberdeen High School effective December 5, Stephany Murray as a para-educator at Aberdeen High School effective December 1, Malorie Doe as a para-educator at Stevens Elementary School effective December 5, Nancy Vazquez-Fuentes as a para-educator in the 21st Century Program at Stevens Elementary School effective November 27, Jacob Smith and George White as assistant coaches in the 21st Century Program at A. J. West Elementary School effective November 27 and November 28, Alex Curley-Reyes as an assistant coach in the 21st Century Program at Robert Gray Elementary School effective December 4, Ryan Solan as a temporary technology assistant coach at the Stewart Building effective December 11; accepted resignations from Teri Seguin and Samuel Simmons as para-educators at Aberdeen High School effective December 15, Jacob Karlik as assistant coach for girls’ wrestling at Aberdeen High School effective November 29, Paige Kuhn as assistant coach for cheer at Aberdeen High School effective December 1, Jimmy McDaniel as head coach for boys’ basketball at Miller Junior High School effective January 2, 2018, Melissa Veach as head coach for boys’ basketball at A. J. West Elementary School and Casey Doyle as head coach for boys’ basketball at McDermoth Elementary School; approved the hiring of Ashley Arias, Jeanna Baltazar, Malorie Doe, Kyle Godfrey, Ralph Hammond, Nancy Vazquez-Fuentes as substitutes for the District, and accepted the resignation of Sandee Sundstrom as a substitute for the District effective November 17.

PERSONNEL REPORT

CERTIFICATED

CLASSIFIED

There being no further business, the regular meeting was adjourned at 7:49 p.m. ADJOURN

Alicia Henderson, Secretary Sandra Bielski, President

# of Days Absent # of Students # of Students w/ 3 or more F's

0 to 3 31 43+ to 5 20 95+ 43 24

# of Females # of MalesEnglish 8 (Teacher 1, 4 Sections) 12 30English 8 (Teacher 2, 3 Sections) 4 13Course 3 (Teacher 1, 4 Sections) 14 25Course 3 (Teacher 2, 3 Sections) 3 3US History (Teacher 1, 3 Sections) 9 17US History (Teacher 2, 4 Sections) 0 2

8th Grade Attendance and F Rates

TO: Dr. Alicia Henderson, Superintendent FROM: Elyssa Louderback, Director of Finance SUBJECT: Monthly Budget Report for October, 2017 DATE: Nov 20, 2017

GENERAL FUND SUMMARY:

Revenue--Receipts were $ 3,893,478.78. Expenditures--Expenditures totaled $ 3,926,259.39. Expenditures for salary and benefits account for 78.35% of all expenditures to date. Salaries and benefits accounted for 80.15% of the month’s total expenditures. Fund Balance—Current month ending fund balance is $ 1,968,255.11 (4.22% of budgeted expenditures). We had negative cash flow of

$32,780.61 for the month. We anticipate that the fund balance will be back in the 5% range once we are operating on revenue generated by actual enrollment counts.

Additional General Fund Information

Revenue by Major Category:

Revenue Source Budgeted Actual YTD % Actual Largely Comprised of:

Local Taxes 5,144,249$ 2,230,063$ 43.35% Prop taxes - Mainly received Oct/Nov and April/May

Local Nontax 871,555$ 152,668$ 17.52% Donations, Traffic Safety, Food Service, Misc

State, General 25,789,467$ 6,196,807$ 24.03% Apportionment and LEA

State, Special 8,808,628$ 1,913,837$ 21.73% Spec Ed, Institution, LAP, Bilingual, Hi Cap, Transport

Federal, General 5,500$ -$ 0.00% Federal Forest; deducted from apportioment

Federal, Special 5,760,882$ 774,058$ 13.44% Food Service, Fed Grants (Title I, Title 2)

Other Districts 186,300$ 2,428$ 1.30% Non high payments from Cosmopolis SD

Other Agencies 78,200$ 21,535$ 27.54% Private Foundations, ESD 113

Other Fin Sources -$ -$

Totals 46,644,781$ 11,291,395.13$ 24.21%

25.00% % of fiscal year elapsed

Expenditures by Activity: (The budget is an estimate and actual expenditures may be less or more than the estimates. Line item expenditures may exceed the estimated budget as long as total expenditures do not exceed the overall budget.)

Activity Budgeted Actual YTD % Actual* District payroll and/or:

Board of Directors 92,500$ 18,841$ 20.37% Dues, audits, elections, legal svcs, travel, etc.

Superintendent's Office 344,571$ 91,605$ 26.59% General Admin and Superintendent's Office

Business Office 431,372$ 133,538$ 30.96% Fiscal operations

Human Resources 585,758$ 86,230$ 14.72% Personnel & recruitment, labor relations

Public Relations 19,388$ 28,496$ 146.98% Educational/admin info to public

Supervision of Instruction 969,778$ 200,187$ 20.64% Includes secretarial support

Learning Resources 367,444$ 97,341$ 26.49% Library resources and staffing

Principal's Office 2,314,843$ 621,142$ 26.83% Includes secretarial support

Guidance/Counseling 1,085,739$ 278,003$ 25.60% Counselors, secretarial support

Pupil Management 65,703$ 4,968$ 7.56% SRO, bus & playground aides, etc

Health Services 1,613,696$ 401,124$ 24.86% Health including nursing, OT/PT/SLPs, etc

Teaching 28,633,547$ 6,621,258$ 23.12% Classroom teachers and teacher's aides

Extracurricular 861,752$ 239,964$ 27.85% Coaching, advising, ASB supervision

Instructional Prof Dvlp 814,195$ 170,577$ 20.95% Prof dvlpmnt - instructional staff

Instructional Technology 257,000$ 112,758$ 43.87% Classroom tech

Curriculum 803,307$ 617,409$ 76.86% District curriculum adoptions/purchases

Food Services 2,008,954$ 571,290$ 28.44% Includes mgmt of food services for district

Transportation 1,060,755$ 254,064$ 23.95% Includes coop payments, fuel, insurance

Maint & Operations 2,534,593$ 642,754$ 25.36% Security, custodial/maint/grounds

Other Services 1,906,179$ 631,890$ 33.15% Insurance, utilities, tech, print, motor pool

Transfers (206,288)$ (41,132)$ 19.94% In district use of buses, vehicles, food srvc

Interfund Transfers 80,000$ -$ 0.00% Transfers (Cap Proj long-term planning)

Totals 46,644,785$ 11,782,308$ 25.26% *Actual includes encumbrances

25.00% % of fiscal year elapsed

CAPITAL PROJECTS FUND SUMMARY: Revenue--Total receipts were $ 2,472.08 and consist of interest payments and rental fees. Expenditures--Expenditures totaled $ 13,297.59. Fund Balance—Current monthly ending fund balance is $ 134,053.04.

DEBT SERVICE FUND SUMMARY: Revenue--Total receipts were $ 435,491.12 and consists of interest/tax payments. Expenditures— There were no expenditures for the month. Fund Balance—Current month ending fund balance is $ 3,777,901.79. Funds are being held in this account for the bond principal and interest

payments due in December and June, as well as the final QZAB payment due in January, 2018 ($ 575,000). ASSOCIATED STUDENT BODY FUND SUMMARY: Revenue--Total receipts for the month were $ 105,254.31 and consist of fundraising and interest payments. Expenditures-- Expenditures totaled 43.31% of the budgeted expenditures for this fiscal year. Fund Balance—Current month ending fund balance is $ 247,179.89.

TRANSPORTATION VEHICLE FUND SUMMARY: Revenue--Total receipts were $ 407.31 and consist of interest payments. Expenditures— There were no expenditures for the month. Fund Balance—Current month ending fund balance is $ 409,168.41.

SUMMARY OF BUDGET EXPENDITURE CAPACITY Budget Capacity as of December, 2017:

Fund Budget Expenditures YTD Balance % Expenditures % Remaining

General $ 46,564,787 $ 11,782,307.95 $ 34,782,479.05 25.30% 74.70%

Capital Projects $ 1,460,000 $ 577,553.09 $ 882,446.91 39.56% 60.44%

Debt Service $ 3,888,440 $ 714,900.00 $ 3,173,540.00 18.39% 81.61%

ASB $ 308,459 $ 133,573.35 $ 174,885.65 43.30% 56.70%

Trans Vehicle $ 200,000 $ 63,918.85 $ 136,081.15 31.96% 68.04%

General Fund

Fund Balance Trends End of November, 2017

$-

$1,000,000.00

$2,000,000.00

$3,000,000.00

$4,000,000.00

$5,000,000.00

$6,000,000.00

$7,000,000.00

September October November December January February March April May June July August

2012-13 2013-14 2014-15 2015-16 2016-17 2017-18

Enrollment Trends as of October, 2017

2900

2950

3000

3050

3100

3150

3200

3250

3300

3350

September October November December January February March April May June

2012-13 2013-14 2014-15 2015-16 2016-17 2017-18

AAFTE Grades K - 6 JH HS Subtotal Running Start +/- (Budget)

2017-18 Budget 1749 470 946 3,165 30

2017-18 Actual 1803.47 485.07 1,035.44 3,313.64 47.18 + 148.64 (3,165)

2016-17 Actual 1775.14 478.49 957.34 3,210.97 62.58 + 100.97 (3,110)

2015-16 Actual 1726.24 457.17 937.05 3,118.86 62.25 +32.86 (3,086)

2014-15 Actual 1724.11 442.34 969.95 3,136.40 33.64 + 50.40 (3,086)

2013-14 Actual 1694.17 458.85 971.08 3,124.09 40.03 + 97.09 (3,030)

2012-13 Actual 1633.12 472.68 982.47 3,088.07 45.40 + 58.07 (3,051)

3wa6amswa12.p ABERDEEN SCHOOL DISTRICT NO 5 5:06 PM 12/06/17

05.17.10.00.00-010012 2017-2018 Budget Status Report PAGE: 1

10--General Fund-- FUND BALANCE -- SPI ACCOUNTS -- Revised -- BUDGET-STATUS-REPORT

Fiscal Year 2017 (September 1, 2017 - August 31, 2018)

For the ABERDEEN SCHOOL DISTRICT NO 5 School District for the Month of November , 2017

ANNUAL ACTUAL ACTUAL

A. REVENUES/OTHER FIN. SOURCES BUDGET FOR MONTH FOR YEAR ENCUMBRANCES BALANCE PERCENT

1000 LOCAL TAXES 5,144,249 840,217.15 2,230,063.03 2,914,185.97 43.35

2000 LOCAL SUPPORT NONTAX 871,555 52,097.41 152,760.32 718,794.68 17.53

3000 STATE, GENERAL PURPOSE 25,789,467 1,795,916.31 6,196,806.91 19,592,660.09 24.03

4000 STATE, SPECIAL PURPOSE 8,808,628 539,122.69 1,913,836.90 6,894,791.10 21.73

5000 FEDERAL, GENERAL PURPOSE 5,500 .00 .00 5,500.00 0.00

6000 FEDERAL, SPECIAL PURPOSE 5,760,882 648,354.90 774,057.79 4,986,824.21 13.44

7000 REVENUES FR OTH SCH DIST 186,300 2,265.25 2,427.75 183,872.25 1.30

8000 OTHER AGENCIES AND ASSOCIATES 78,200 15,597.57 21,534.93 56,665.07 27.54

9000 OTHER FINANCING SOURCES 0 .00 .00 .00 0.00

Total REVENUES/OTHER FIN. SOURCES 46,644,781 3,893,571.28 11,291,487.63 35,353,293.37 24.21

B. EXPENDITURES

00 Regular Instruction 21,526,119 1,774,408.73 5,678,001.75 110,264.82 15,737,852.43 26.89

10 Federal Stimulus 0 .00 .00 0.00 .00 0.00

20 Special Ed Instruction 6,086,694 545,560.12 1,519,262.11 4,319.15 4,563,112.74 25.03

30 Voc. Ed Instruction 1,837,612 164,272.98 486,977.15 16,994.79 1,333,640.06 27.43

40 Skills Center Instruction 289,993 39,068.39 86,032.43 0.00 203,960.57 29.67

50+60 Compensatory Ed Instruct. 7,182,318 470,736.89 1,439,599.93 55,647.10 5,687,070.97 20.82

70 Other Instructional Pgms 584,060 36,881.25 104,703.59 985.83 478,370.58 18.10

80 Community Services 256,211 18,817.54 50,154.57 0.00 206,056.43 19.58

90 Support Services 8,801,780 876,513.49 2,417,576.42 8,711.75 6,375,491.83 27.57

Total EXPENDITURES 46,564,787 3,926,259.39 11,782,307.95 196,923.44 34,585,555.61 25.73

C. OTHER FIN. USES TRANS. OUT (GL 536) 80,000 .00 .00

D. OTHER FINANCING USES (GL 535) 0 .00 .00

E. EXCESS OF REVENUES/OTHER FIN.SOURCES

OVER(UNDER)EXP/OTH FIN USES (A-B-C-D) 6- 32,688.11- 490,820.32- 490,814.32- > 1000

F. TOTAL BEGINNING FUND BALANCE 2,627,917 2,459,075.43

G. G/L 898 PRIOR YEAR ADJUSTMENTS(+OR-) XXXXXXXXX .00

H. TOTAL ENDING FUND BALANCE 2,627,911 1,968,255.11

(E+F + OR - G)

I. ENDING FUND BALANCE ACCOUNTS:

G/L 810 Restricted For Other Items 0 .00

G/L 815 Restric Unequalized Deduct Rev 0 .00

G/L 821 Restrictd for Carryover 135,431 205,529.67

G/L 825 Restricted for Skills Center 0 .00

G/L 828 Restricted for C/O of FS Rev 0 .00

G/L 830 Restricted for Debt Service 0 .00

G/L 835 Restrictd For Arbitrage Rebate 0 .00

G/L 840 Nonspnd FB - Invent/Prepd Itms 256,189 652,475.91

G/L 845 Restricted for Self-Insurance 0 .00

G/L 850 Restricted for Uninsured Risks 0 .00

G/L 870 Committed to Other Purposes 13,370 13,370.00

G/L 872 Committd to Econmc Stabilizatn 0 .00

G/L 875 Assigned Contingencies 0 .00

G/L 884 Assigned to Other Cap Projects 0 .00

G/L 888 Assigned to Other Purposes 0 72,823.07

G/L 890 Unassigned Fund Balance 12,921 1,171,449.29-

G/L 891 Unassigned Min Fnd Bal Policy 2,210,000 2,195,505.75

TOTAL 2,627,911 1,968,255.11



20--Capital Projects-- FUND BALANCE -- SPI ACCOUNTS -- Revised -- BUDGET-STATUS-REPORT





1000 Local Taxes 0 .00 .00 .00 0.00

2000 Local Support Nontax 35,650 2,472.08 9,215.87 26,434.13 25.85

3000 State, General Purpose 0 .00 .00 .00 0.00

4000 State, Special Purpose 0 .00 .00 .00 0.00

5000 Federal, General Purpose 0 .00 .00 .00 0.00

6000 Federal, Special Purpose 0 .00 .00 .00 0.00

7000 Revenues Fr Oth Sch Dist 0 .00 .00 .00 0.00

8000 Other Agencies and Associates 0 .00 .00 .00 0.00

9000 Other Financing Sources 80,000 .00 .00 80,000.00 0.00

Total REVENUES/OTHER FIN. SOURCES 115,650 2,472.08 9,215.87 106,434.13 7.97

B. EXPENDITURES

10 Sites 1,460,000 13,297.59 203,371.45 0.00 1,256,628.55 13.93

20 Buildings 0 .00 373,813.35 0.00 373,813.35- 0.00

30 Equipment 0 .00 368.29 0.00 368.29- 0.00

40 Energy 0 .00 .00 0.00 .00 0.00

50 Sales & Lease Expenditure 0 .00 .00 0.00 .00 0.00

60 Bond Issuance Expenditure 0 .00 .00 0.00 .00 0.00

90 Debt 0 .00 .00 0.00 .00 0.00

Total EXPENDITURES 1,460,000 13,297.59 577,553.09 0.00 882,446.91 39.56

C. OTHER FIN. USES TRANS. OUT (GL 536) 0 .00 .00



OVER(UNDER)EXP/OTH FIN USES (A-B-C-D) 1,344,350- 10,825.51- 568,337.22- 776,012.78 57.72-

F. TOTAL BEGINNING FUND BALANCE 1,419,452 702,390.26


H. TOTAL ENDING FUND BALANCE 75,102 134,053.04

(E+F + OR - G)



G/L 825 Restricted for Skills Center 0 .00



G/L 840 Nonspnd FB - Invent/Prepd Itms 0 .00


G/L 861 Restricted from Bond Proceeds 0 .00

G/L 862 Committed from Levy Proceeds 0 .00

G/L 863 Restricted from State Proceeds 0 .00

G/L 864 Restricted from Fed Proceeds 0 .00

G/L 865 Restricted from Other Proceeds 48,000 .00

G/L 866 Restrictd from Impact Proceeds 0 .00

G/L 867 Restricted from Mitigation Fees 0 .00

G/L 869 Restricted fr Undistr Proceeds 0 .00

G/L 870 Committed to Other Purposes 0 .00

G/L 889 Assigned to Fund Purposes 27,102 134,053.04

G/L 890 Unassigned Fund Balance 0 .00

TOTAL 75,102 134,053.04



30--Debt Service Fund-- FUND BALANCE -- SPI ACCOUNTS -- Revised -- BUDGET-STATUS-REPORT





1000 Local Taxes 2,671,352 432,962.96 1,149,210.97 1,522,141.03 43.02

2000 Local Support Nontax 11,000 2,528.16 8,509.71 2,490.29 77.36



9000 Other Financing Sources 0 .00 .00 .00 0.00

Total REVENUES/OTHER FIN. SOURCES 2,682,352 435,491.12 1,157,720.68 1,524,631.32 43.16

B. EXPENDITURES

Matured Bond Expenditures 3,384,000 .00 714,000.00 0.00 2,670,000.00 21.10

Interest On Bonds 473,528 .00 .00 0.00 473,528.00 0.00

Interfund Loan Interest 0 .00 .00 0.00 .00 0.00

Bond Transfer Fees 30,912 .00 900.00 0.00 30,012.00 2.91

Arbitrage Rebate 0 .00 .00 0.00 .00 0.00

Underwriter's Fees 0 .00 .00 0.00 .00 0.00

Total EXPENDITURES 3,888,440 .00 714,900.00 0.00 3,173,540.00 18.39

C. OTHER FIN. USES TRANS. OUT (GL 536) 0 .00 .00



OVER(UNDER)EXPENDITURES (A-B-C-D) 1,206,088- 435,491.12 442,820.68 1,648,908.68 136.72-

F. TOTAL BEGINNING FUND BALANCE 3,289,805 3,335,081.11


H. TOTAL ENDING FUND BALANCE 2,083,717 3,777,901.79

(E+F + OR - G)


G/L 810 Restricted for Other Items 1,289,000 1,289,000.00

G/L 830 Restricted for Debt Service 794,717 2,488,901.79



G/L 889 Assigned to Fund Purposes 0 .00


TOTAL 2,083,717 3,777,901.79



40--Associated Student Body Fund-- FUND BALANCE -- SPI ACCOUNTS -- Revised -- BUDGET-STATUS-REPORT




A. REVENUES BUDGET FOR MONTH FOR YEAR ENCUMBRANCES BALANCE PERCENT

1000 General Student Body 67,985 2,642.76 34,494.47 33,490.53 50.74

2000 Athletics 99,757 3,900.00 54,942.74 44,814.26 55.08

3000 Classes 2,000 .00 15.00 1,985.00 0.75

4000 Clubs 107,172 22,405.03 41,333.45 65,838.55 38.57

6000 Private Moneys 1,500 76,306.52 76,306.52 74,806.52- > 1000

Total REVENUES 278,414 105,254.31 207,092.18 71,321.82 74.38

B. EXPENDITURES

1000 General Student Body 66,825 2,412.43 11,821.98 0.00 55,003.02 17.69

2000 Athletics 109,936 17,981.18 32,517.04 0.00 77,418.96 29.58

3000 Classes 2,000 .00 .00 0.00 2,000.00 0.00

4000 Clubs 127,853 6,628.11 10,585.51 25.00 117,242.49 8.30

6000 Private Moneys 1,845 76,398.82 78,648.82 0.00 76,803.82- > 1000

Total EXPENDITURES 308,459 103,420.54 133,573.35 25.00 174,860.65 43.31

C. EXCESS OF REVENUES

OVER(UNDER)EXPENDITURES (A-B) 30,045- 1,833.77 73,518.83 103,563.83 344.70-

D. TOTAL BEGINNING FUND BALANCE 185,010 173,661.06

E. G/L 898 PRIOR YEAR ADJUSTMENTS(+OR-) XXXXXXXXX .00

F. TOTAL ENDING FUND BALANCE 154,965 247,179.89

C+D + OR - E)

G. ENDING FUND BALANCE ACCOUNTS:

G/L 810 Restricted for Other Items 7,500 7,500.00

G/L 819 Restricted for Fund Purposes 147,465 239,679.89

G/L 840 Nonspnd FB - Invent/Prepd Itms 0 .00





TOTAL 154,965 247,179.89



90--Transportation Vehicle Fund-- FUND BALANCE -- SPI ACCOUNTS -- Revised -- BUDGET-STATUS-REPORT





1000 Local Taxes 0 .00 .00 .00 0.00

2000 Local Nontax 3,800 407.34 1,074.72 2,725.28 28.28


4000 State, Special Purpose 137,027 .00 .00 137,027.00 0.00


6000 Federal, Special Purpose 0 .00 .00 .00 0.00

8000 Other Agencies and Associates 0 .00 .00 .00 0.00

9000 Other Financing Sources 0 .00 .00 .00 0.00

A. TOTAL REV/OTHER FIN.SRCS(LESS TRANS) 140,827 407.34 1,074.72 139,752.28 0.76

B. 9900 TRANSFERS IN FROM GF 0 .00 .00 .00 0.00

C. Total REV./OTHER FIN. SOURCES 140,827 407.34 1,074.72 139,752.28 0.76

D. EXPENDITURES

Type 30 Equipment 200,000 .00 63,918.85 0.00 136,081.15 31.96

Type 60 Bond Levy Issuance 0 .00 .00 0.00 .00 0.00

Type 90 Debt 0 .00 .00 0.00 .00 0.00

Total EXPENDITURES 200,000 .00 63,918.85 0.00 136,081.15 31.96

E. OTHER FIN. USES TRANS. OUT (GL 536) 0 .00 .00

F. OTHER FINANCING USES (GL 535) 0 .00 .00

G. EXCESS OF REVENUES/OTHER FIN SOURCES

OVER(UNDER)EXP/OTH FIN USES (C-D-E-F) 59,173- 407.34 62,844.13- 3,671.13- 6.20

H. TOTAL BEGINNING FUND BALANCE 334,443 472,012.54

I. G/L 898 PRIOR YEAR ADJUSTMENTS(+OR-) XXXXXXXXX .00

J. TOTAL ENDING FUND BALANCE 275,270 409,168.41

(G+H + OR - I)

K. ENDING FUND BALANCE ACCOUNTS:


G/L 819 Restricted for Fund Purposes 275,270 409,168.41






TOTAL 275,270 409,168.41

Aberdeen School District No. 5FY 2016-17 F-196 YEAR END FINANCIAL REPORT

Insert district logo

Enrollment – 10 year historyper 1251 Enrollment report

2017-18 Budgeted Enrollment = 3215

ABERDEEN SCHOOL DISTRICT

Enrollment (FTE)

2007-08 3301.86

2008-09 3242.01

2009-10 3257.47

2010-11 3176.90

2011-12 3139.98

2012-13 3147.51

2013-14 3213.86

2014-15 3227.09

2015-16 3250.50

2016-17 3306.66

3301.86

3242.01

3257.47

3176.90

3139.983147.51

3213.863227.09

3250.50

3306.66

3050

3100

3150

3200

3250

3300

3350

2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17

Enrollment (FTE)

Staffing – 10 year history

Cert. Class.

2007-08 228 155

2008-09 236 155

2009-10 225 156

2010-11 232 159

2011-12 225 157

2012-13 216 152

2013-14 223 164

2014-15 228 172

2015-16 232 178

2016-17 243 186

0

50

100

150

200

250

2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17

Cert.

Class.


Average number of Cert Staff = 228.8 Average number of Class staff = 163.4Per 1801 Staffing report

2016-17 General Fund

Beginning Fund Balance $ 4,228,591.22

Revenues and Other Financing Sources $ 43,959,723.13

Expenditures - $43,989,238.92

Transfers Out - $ 1,740,000.00

Ending Fund Balance $ 2,459,075.43


Fund Balance – 10 Year history

Budget Actual %

2006-07 1,121,222 1,834,408 5.71%

2007-08 1,897,861 1,782,274 5.11%

2008-09 2,985,895 2,555,594 7.00%

2009-10 2,306,653 4,123,358 11.60%

2010-11 3,523,199 3,983,082 10.80%

2011-12 3,231,545 3,152,531 8.71%

2012-13 2,528,520 3,349,579 9.46%

2013-14 3,123,675 2,789,553 7.46%

2014-15 2,730,909 3,483,565 9.05%

2015-16 2,803,882 4,228,269 10.21%

2016-17 2,746,294 2,459,075 5.57%

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

4,500,000

2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17

Budget

Actual


Revenue – 2 Year ComparisonDescription 2015-16 Percent 2016-17 Percent

Local Tax 5,199,033.12 12.24% 5,276,775.18 12.00%

Local Non-Tax (Fees, Fines, Food Service)

630,342.10 1.48% 703,023.92 1.60%

State General (Apportionment)

24,034,321.84 56.57% 24,894,680.40 56.63%

State Special (Special Ed, Transportation)

7,453,194.50 17.54% 7,779,965.69 17.70%

Federal (Federal Forest) 47,939.49 .11% 5,622.39 .01%

Federal (Special Ed, Title I) 4,901,308.65 11.54% 5,051,903.41 11.49%

Other Sources (Non-High, Grants)

218,296.01 .51% 247,752.14 .57%

Total Revenue $42,484,435.71 100% $43,959,723.13 100%


EXPENDITURES BY PROGRAM


Activity Expense Percent

Regular Instruction 20,605,265 47%

Special Education 5,880,363 13%

Vocational Education 1,919,822 4%

Skill Center 364,675 1%

Compensatory Ed 5,585,359 13%

Other Instruct Prog 367,698 1%

Community Services 276,856 1%

Support Services 8,303,705 19%

Other- Capital Outlay 685,496 2%

Total 43,989,239

Regular Instruction, 47%

Special Education, 13%

Vocational Education, 4%

Skill Center, 1%

Compensatory Ed, 13%

Other Instruct Prog, 1%

Community Services, 1%

Support Services, 19%

Other- Capital Outlay, 2%

EXPENDITURES BY OBJECT


Object Expense Percent

Certificated Salaries 17,016,837 38.7%

Classified Salaries 7,981,320 18.1%

Benefits 10,181,994 23.1%

Supplies Materials 2,874,079 6.5%

Purchased Services 5,084,131 11.6%

Travel 165,382 0.4%

Capital Outlay 685,496 1.6%

Total 43,989,239

Personnel Costs Percent 79.97%

MSOC's Percent 20.03%

(Materials, Supplies, Operating Costs)

Certificated Salaries, 38.7%

Classified Salaries, 18.1%

Benefits, 23.1%

Supplies Materials, 6.5%

Purchased Services, 11.6%

Travel, 0.4%Capital Outlay,

1.6%

FUND BALANCE COMPOSITION

Total Fund Balance $ 2,459,075.43

Restricted Reserve $ 652,475.91

Nonspendable - Inventory $ 205,529.67

Committed – Other Items $ 13,370.00

Assigned – Other Purposes $ 72,823.07

Unassigned Fund Balance ($ 680,628.97)

Unassigned to Minimum Fund Balance $2,195,505.75


We are ending the year with a total Ending Fund Balance in General Fund of 5.59%

CAPITAL PROJECTS FUNDREVENUE◦ Interest

◦ Rental/Use fees

◦ Inter-district Transfer

EXPENDITURES◦ Grandstand Roof removal

◦ Pre-bond planning for Stevens

◦ Portables at AJ West & Stevens


Beginning Fund Balance $ 284,339.08


Expenditures - $ 1,209,979.16

Ending Fund Balance $ 702,390.26

DEBT SERVICE FUNDREVENUE◦ Local Property Tax

◦ Timber Excise Tax


EXPENDITURES◦ Principal & Interest payments for

Voted/Non-voted Debt (Bonds)

Beginning Fund Balance $ 3,039,341.75


Expenditures - $2,505,727.50

Ending Fund Balance $ 3,335,081.11

ASSOCIATED STUDENT BODY (ASB) FUND

REVENUE◦ Clubs

◦ Athletics

◦ Fundraisers

EXPENDITURES◦ Cultural

◦ Athletic

◦ Recreational

◦ Social



Revenues and Other Financing Sources $ 270,147.25

Expenditures - $ 298,929.71


ASB ENDING FUND BALANCE BY SCHOOL

2015-2016

Total $ 166,161.06

Central Park $ 3,283.95

Robert Gray $ 1,052.35

McDermoth $ 8,450.42

Stevens $ 5,797.51

AJ West $ 4,823.96

Miller Jr High $ 28,986.94

Aberdeen High $ 103,678.28

Harbor High $ 2,799.45

2016-2017

Total $ 192,443.52

Central Park $ 5,462.91

Robert Gray $ 700.67

McDermoth $ 8,703.80

Stevens $ 4,847.79

AJ West $ 6,373.81

Miller Jr High $ 24,915.18

Aberdeen High $ 131,375.65

Harbor High $ 2,781.28


TRANSPORTATION VEHICLE FUND

REVENUE◦ State Depreciation

◦ Interest

◦ Inter-district Transfer


EXPENDITURES◦ Buses

◦ New purchase

◦ Major repair


Revenues and Other Financing Sources $ 146,358.61

Expenditures - $ 130,085.55


What’s coming?

o Budget Extension for the 2017-18 school year:o Transportation Vehicle Fund – purchase 2 buseso General Fund – increased expenses due to increased

enrollment; facility improvements (roof repairs –multiple buildings /boiler replacement)

o Many unknowns for the coming year oLocal School Levy vs. State School LevyoSalary Schedules/ Staff mixoCapital Budget


GHC and ASD5 2018 Contract 1

CONTRACT FOR SERVICES BETWEEN Grays Harbor College

AND Aberdeen School District No. 5

In consideration of the promises and conditions contained herein, Grays Harbor College (GHC) and Aberdeen School District No. 5 (ASD5) do mutually agree as follows: 1. Conditional upon the approval of the Aberdeen School District Board of Directors at

its meeting on December 15, 2017, GHC hereby contracts with ASD5 for use of facilities in offering a Food Services/Culinary program as identified in Paragraph 2 hereof.

2. GHC will utilize the culinary arts classroom space located in the Aberdeen High

School building at 410 North G Street, Aberdeen, WA with consideration of the following:

A. The classroom space will be utilized outside of Aberdeen High School

classroom hours. Access to the classroom will be provided after 3:30 p.m. on school days and should be vacated by 8:00 p.m.

B. Cold and freezer food storage units will be provided by GHC and

located in the adjacent space to the culinary arts classroom. ASD5 will provide a power receptacle. Food storage units provided by GHC will remain the property of GHC.

C. Dry food storage will be provided by ASD5 for GHC supplies. If

storage space is not adequate, GHC will provide storage units and space will be provided by ASD5 as available. Food storage units provided by GHC will remain the property of GHC.

D. Food items utilized for the GHC program will be provided by GHC and

will remain the sole property of GHC. E. Cooking and food preparation equipment in the culinary classroom

may be utilized by GHC staff and students. Communication regarding the use of equipment shall be had with the AHS instructor(s). Any repairs or replacement of equipment in the classroom needed because of GHC use will be paid for by GHC.

F. Staff hired by GHC will be done so in consultation with a

representative of ASD5. G. GHC staff and students will limit their use of space in Aberdeen High School

to that between the main entrance and culinary arts classroom. 3. Student instruction will be provided in accordance with the ASD5 school calendar as

possible; calendars and schedules will be coordinated between GHC and ASD5 to assure building access and custodial service availability.


4. GHC and its employees providing services under this Contract shall comply with all applicable laws and regulations and ASD5 policies and procedures.

5. GHC will hold harmless and indemnify ASD5 from liabilities, bodily injury or property

damage due to the negligence of GHC. Furthermore, ASD5 will hold harmless and indemnify GHC from liabilities, bodily injury or property damage due to the negligence of ASD5 in connection with this Agreement. If both parties are deemed negligent, then each party will be responsible for their proportionate amount as deemed by Washington State Law.

6. GHC shall maintain such insurance as will protect against claims, damages, losses

and expenses arising out of, or resulting from, all activities relating to this Contract. Such insurance coverage shall be for a minimum of the following amounts and may be provided through GHC’s self-insurance program:

A. Bodily Injury liability - $1,000,000 B. Property Damage liability - $1,000,000 C. GHC agrees to name the ASD5 as an additional insured with respect to the

above-described insurance coverage. Evidence of insurance in accordance with this paragraph shall be provided to ASD5

upon request during the term of this Contract. Such insurance shall provide that ASD5 shall receive notification prior to any cancellation, expiration or termination of the coverage during the term of this Contract.

7. ASD5 shall be compensated by GHC for any necessary services outside of regular

duties provided because of the GHC facility use including maintenance services at $40.00/hour, and custodial services at $30.00/hour regular time and $45.00/hour overtime.

8. GHC is responsible for the provision of student supplies, program supplies,

classroom supplies, and textbooks needed for the program. 9. GHC will provide all consumable items including materials, supplies, as well as food

items and ingredients for class operations. Such supplies or equipment purchased by GHC will remain the property of GHC.

10. GHC shall require a criminal history records check in accordance with RCW

28A.400.303 or 1996 Washington Laws, Chapter 126 for all staff providing services in the Aberdeen High School facility. GHC shall certify compliance with this condition on or before the start of classes offered in the culinary arts classroom. GHC shall not employ any person to perform services pursuant to this Contract who has pleaded guilty to or been convicted of any felony crime(s) against children, as specified in RCW 28A.400.330. Failure to comply with this condition shall be grounds for immediate termination of the Contract by ASD5 for cause.

11. This written Contract constitutes the entire agreement of GHC and ASD5. No

alterations or variations of the terms of this Contract shall be effective unless reduced to writing and executed by both parties.


12. GHC and its employees will not have the authority to accept donations, loan or giveaway ASD5 property, or borrow or accept property from other schools, businesses orprivate individuals on behalf of ASD5.

13. No person shall, on the grounds of race, creed, color, national origin, sex, age,marital status, sexual orientation, veteran status or disability, be excluded fromparticipating in, be denied the benefits of, or be otherwise subjected to discriminationunder any activity performed pursuant to this Contract.

14. This Contract shall commence as of January 1, 2018 until June 30, 2018, unlessearlier terminated by either party with or without cause with not less than thirty (30)days written notice to the other party. If terminated before June 30, 2018, anyoutstanding payment for services provided hereunder shall be paid. This contract willbe reviewed and may be revised and/or renewed after June, 2018 upon agreementby both parties.

15. Neither party may let, assign, or transfer this Contract or any interest therein or anypart thereof without the written consent of the other party. Each numbered clause ofthis Contract stands independent of all other numbered clauses. If any clause of thisContract or the application thereof to any persons or circumstances is held invalid,such invalidity shall not affect other terms, conditions, or applications which can begiven effect without the invalid term, condition, or application. Should any clause beadjudged invalid, that judgment shall not invalidate the total Contract; only clausesjudged invalid shall not be enforced.

16. Any legal action that may arise from this Contract shall be governed by the laws ofthe State of Washington.

All applicants seeking employment opportunities and all contracts for personal services, and goods and services will be considered and will not be discriminated against on the basis of race, color, national origin, gender, sexual orientation, veteran status or disability. This is in accordance with Title VI of the 1964 Civil Rights Act; Section 504 of the Rehabilitation Act, 1973, as amended; Americans with Disabilities Act, July 26, 1990, P.L. 101-336; and Title IX of the Education Amendments of 1972, as amended.

Executed this _____ day of ___ ___, 2017

Aberdeen School District No. 5 Grays Harbor College

_______________________________ Alicia Henderson ASD5 Superintendent

_____________________________Nicholas Lutes GHC Vice President Administrative Services

CERTIFICATED

CHANGE OF ASSIGNMENTS: We recommend the Board approve the following administrative change of assignments:

Name To: From: Location Effective DateRichard Bates Director of Special Education Principal – Robert Gray Elem. Administration 2018-19Jamie Dunn Principal Assistant Principal – Stevens Elem. Robert Gray 2018-19

Substitute Certificated Resignation: Mark Allmand – Effective 12/12/17

CLASSIFIED

HIRES: We recommend the Board approve the following classified hires: Name Location Position Effective DateTerri Whalen Aberdeen High School Para-educator 01/03/18Erin Pehl Stevens Elementary Para-educator – 21st Century Program 12/07/17Devyn Monaghan Robert Gray Elementary Student Helper – 21st Century Program 12/11/17

EXTRA-CURRICULAR CONTRACTS: We recommend the Board approve the following extra-curricular contracts: Name Location Position Effective DateElizabeth Martinez Central Park Elementary Boys’ Basketball – Head Coach 01/03/18Erin Pehl Robert Gray Elementary Boys’ Basketball – Head Coach 01/03/18Breanna Gentry Stevens Elementary Boys’ Basketball – Head Coach 01/03/18

Substitutes Classified: John Burger Kaitlyn Burger Michael Gates Amanda Hoefs Rebecca Ledford Shawn McNamara Elizabeth Schisler Jason Ierney Substitute Classified Resignation: Veronika Hill – Effective 12/12/17 Board Action 12/15/17 Page 1 of 1

aberdeen, washington regular meeting of the board of

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