abp joint diagnostic report an examination of the abc xyz relationship in germany 5 may 2011
TRANSCRIPT
ABP Joint Diagnostic Report
An examination of the ABC XYZ Relationship in Germany
5 May 2011
Contents
3. Executive summary
4. List of Interviewees
5. ABC and XYZ overall benchmark
6. ABC and XYZ by dimension
7. ABC and XYZ v best in class (BIC)
8. ABC and XYZ v selection from database
9. Companies used to benchmark the relationship
10. Alignment / misalignment areas
11. Decile characteristics
12. Scores by dimension
13. Relationship strengths and weaknesses
14. Top ten relationship focus areas
15. Top ten revenue focus areas
16. Suggested action plan
17. Suggested next steps
18. Appendix 1 - Useful additional material
19. Appendix 2 – Explanation of terms used in the report
Page 2
Executive Summary
Comments
The amount, quality and depth of data capture was very extensive.
There were considerable differences in perception of the maturity of the relationship depending on: location and technology area.
XYZ appears to view the relationship as more advanced generally. The best category was Cultural (53%) the worst was Commercial (30%).
The relationship was generally seen as needing more ‘systematisation’
It was generally acknowledged that neither side had enjoyed as much revenue as they would like from the relationship so far.
There was a good balance of: strategic, managerial and operational data collected. The Alignment / Misalignment Scores were very good.
Many interviewees commented favourably on the performance of the two alliance managers (Sebastian Loew and Thomas Metzger) in involving a wide variety of business people from both sides of the relationship.
The NK Index was 3.6% and 4.5% respectively indicating that the right people were interviewed (appropriate knowledge).
The NA Index was 5.3% and 3.8% respectively indicating that the relationship is viewed by both sides as a strategic alliance relationship.
The data integrity index was 98.5% and 100% indicating an extremely high degree of confidence in the data collected.
Statistic ABC XYZ
Overall Score
36 46
Commercial 21 39
Technical 47 55
Strategic 37 45
Cultural 50 57
Operational 32 40
Alignment 28.85% 28.85%
Misalignment
0.00% 0.00%
Data Integrity Index
98.50% 100.00%
API Index 385% 231%
Revenue +/%
Unknown Unknown
The relationship is in Stage 1.0 – 2.1 depending on location
Page 3
List of Interviewees
ABC Sebastian Loew
Peter Buhrmann
Ulrich Buhrmann
Rüdiger Eberlein
Dieter Harreither
Olaf-Ruediger Hasse
Burkhard Kehrbusch
Peter Lempp
Ralph Meyer
Thomas Nietsch
Oliver Schwarz
Christoph Windheuser
Hans Zierer
XYZ Kerstin Eschke
Ulrich Franke
Christian Hebenstreit
Helene Lengler
Thomas Metzger
Thomas Schmidt
Björn Ständer
Paolo Sutter
Christiane Toffolo-Haupt
Steffen von Blumroeder
Joerg Weckenmann
Wolfgang Weigend
Page 4
CHARTS / DIAGRAMS
ABC v XYZ Overall
ABC v XYZ by Dimension
ABC v XYZ v Best in Class (BIC)
ABC v XYZ v Database
Page 5
ABC v XYZ Overall
Page 6
Co1 Co2 Co3Co4
Co5Co6
Co7
Co8
Co9
Co10
T11
T12
T13
T14
T15
T16
T17
T18
T19
S20
S21
S22S23
S24S25S26S27S28S29
S30Cu31
Cu32
Cu33
Cu34
Cu35
Cu36
Cu37
Cu38
O39
O40
O41
O42
O43
O44
O45
O46
O47
O48O49
O50O51 O52
0
50
100
This chart shows the combined XYZ and ABC scores separately
ABC v XYZ by Dimension
Page 7
Commercial Technical Strategic Cultural Operational0
10
20
30
40
50
60
70
80
90
100
This chart shows the scores of the relationship Dimension by Dimension.
ABC v XYZ v Best in Class (BIC)
Page 8
Co1 Co2 Co3Co4
Co5Co6
Co7
Co8
Co9
Co10
T11
T12
T13
T14
T15
T16
T17
T18
T19
S20
S21
S22S23
S24S25S26S27S28S29
S30Cu31
Cu32
Cu33
Cu34
Cu35
Cu36
Cu37
Cu38
O39
O40
O41
O42
O43
O44
O45
O46
O47
O48O49
O50O51 O52
0
50
100
This chart shows the combined XYZ and ABC scores separately and the green line shows the ‘best in class’ example from the ABP Database of a software / systems integrator partnership.
ABC v XYZ v Database
Page 9
ABC XYZ BIC A B C D E F G H I J K L M N O P0
10
20
30
40
50
60
70
80
90
100
Page 10
Companies used to benchmark the relationship
Hardware
Software
Services
Telecoms
IBM, Dell, Intel, Cisco, AMD, Lenovo, Sun, APC, HP, Motorola
Apple Inc, Micro Focus, uLogistics, Microsoft, Ariba, Epiphany, ITS, SSA, IBS, Genesys, Avaya, PLM, Business Objects, Chordiant, Intentia, Cognos, SAP (EMEA), Siebel, i2 Technologies, Peregrine, Frontline, Lawson, Kana, McAfee, SAP (UK) SAS Institute, CA
BT Global Services, Accenture, Atos Origin, Bearing Point, Deloitte, IBM GBS, Logica CMG, BCX, Csiper, Siemens Business Services, IDS Sheer, Ciber-Novesoft, IBS, BDO Unicon, Tieto, TCS, Wipro, Satyam, Everis, Aenis, Delaware
Vodafone, BT, Bell Canada, Nortel, Telus, Telmex, Sprint, Verizon, Telefonica, O2, Motorola, AT&T, Singtel
The following companies were used to benchmark the relationship
Alignment / Misalignment Areas
Alignment =/< 5%
T12 Partner company market position
S20 Shared objectives
O48 B2B Operational alignment
S27 Fit with strategic business path
T19 Partner accountability
Cu35 Alliance centre of excellence
O39 Alliance process
O43 Communication
T15 Product fit with partners offerings
Cu34 Dedicated alliance manager
S30 Common vision
O42 Formal business plan
O52 Issue escalation
Co2 Due Diligence
Misalignment =/> 50%
There were no areas of Misalignment > 50%. Areas > 20% were:
O47 Operational metrics
Co1 Business Value Proposition (BVP)
S26 B2B Strategic alignment
Co3 Optimum Legal / Business Structure
Cu31 Trust
T13 Host company market position
Co8 Commercial benefit
S25 Senior Exec support
Cu33 Collaboration skills
Co9 Process for negotiation
Page 11
Decile characteristics
4th Decile- Some individual salespeople/ countries / champions beginning to ‘get it’- Dissatisfaction with commercial levels- Ad hoc knowledge transfer meetings taking place- Some projects show outstanding success (which produces even greater frustration)- No systematisation
5th Decile- Focus on systematisation and common approach- Coherent alliance ‘portfolio’ strategy developing country by country- Partner ‘map’ being developed for both sides- Beginnings of support from senior executive country champions- Both / all partners beginning to look to employ a ‘standard’ approach
6th Decile- Formal alliance tools being employed, : Some attention to external best practice- Benchmarking initiatives beginning to appear : Alliance process developing- Communication strategies more formalised : Formal alliance departments / functions appearing- Alliance business cases developing : Partner segmentation model appearing- Alliance departments beginning to be seen as a profit and loss centre not just a cost centre
ABC is in Decile 4 XYZ is in Decile 5 Decile 6 is the next progression target for both
Page 12
Scores by dimension
Dimension C O BIC Combined
Commercial 21 39 86 30
Technical 47 55 77 51
Strategic37 45 75 41
Cultural 50 57 83 53
Operational 32 40 75 36
Best dimension = Cultural
Worst dimension = Commercial
Page 13
Strengths (+/>75%) and Weaknesses (+/<25%)
Relationship Strengths
Cu34 Dedicated Resources82
T15 Product Fit with Partners Offerings78
Relationship Weaknesses
S24 Exit strategies13
O45 MOUP13
Co10 Cost Value Ratio 16
Co2 Due Diligence21
S23 Risk sharing21
O44 Quality Review21
O46 Change Management21
Co6 Alliance Reward System22
O49 Innovation23
O51 Project Plan25
Page 14
Top Ten Relationship Focus Areas (+/<35%)
S24 Exit strategies
O45 MOUP
S23 Risk sharing
O44 Quality review
O46 Change management
Cu33 Collaboration skills
S29 Common strategic ground rules
Co9 Process for negotiation
T19 Partner accountability
S30 Common vision
Page 15
Top Ten Revenue Focus Areas (+/<30%)
Co10 Expected Cost value ratio
Co2 Due Diligence
Co6 Alliance reward system
O49 Exponential breakthroughs (innovation)
O51 Relationship project plan
Co4 Alliance Audit
Co7 Calculation of Commercial cost
Co3 Definition of Optimum Legal / Business Structure
T11 Valuation of technical assets
O42 Formal business plan
Page 16
Suggested Action Plan
Short term (i.e. Next 90 Days)- Develop a suitable set of relationship exit strategies- Identify all Key Stakeholders and map to roles- Communicate all key stakeholder roles- Run an MOUP workshop to develop a commonly accepted strategic direction for the relationship- Develop an expected cost value ratio for the relationship- Establish regular quality reviews- Establish collaboration training for both teams- Establish agreed internal and external communication programmes
Long Term (i.e. Next 12 Months)- Establish a formal due diligence process- Establish suitable risk sharing models- Establish a formal relationship governance model- Develop an alliance reward system for field sales staff- Develop an innovation / new offerings process- Establish and codify a suitable legal / business structure- Explore and align the relationship goals with the strategic business path of both organisations
Page 17
Suggested next steps
Suggested next steps are;
Share results with partner and agree to run an alliance optimisation workshop – In progress
Review the diagnostic report with ABP prior to the workshop and clarify any confusion -Complete
Discuss / develop / agree a suitable alliance relationship optimisation process (See template in ‘Useful Additional Material’) - Complete
Run the relationship optimisation workshop - Planned
Develop an agreed joint action plan – To be agreed at the workshop
Document RACI chart for agreed actions and resource allocation (See explanation and template slides) – To be completed by ABP as a draft prior to the workshop
Set new targets based on impact analysis of action plan - Pending
Review progress every 90 days - Pending
Page 18
Useful additional material
Suggested workshop agenda
List of Critical Success Factors
ABP Relationship Optimisation Process
RACI Explanation
RACI Template
Revenue potential calculator
Further details / help
Suggested Workshop Agenda
Relationship Analysis Review Alliance Best Practice Ltd (ABP) findings Agree consensus view where misalignment exists Define agreed strengths and weaknesses and the reasons for them
Relationship Planning Discuss / agree chosen relationship optimisation process Identify key stakeholders
Relationship Action Select weakness areas and agree suitable remedial short term and long term actions Map key stakeholders to agreed actions ‘Sign off’ developed action plan Agree potential / probable commercial impact of actions
Ongoing Relationship Review Agree a suitable cycle and format for action plan review (suggested 90 days)
Page 20
Critical Success Factors Coding
Commercial Dimension Co1 Business Value Proposition (BVP) Co2 Due Diligence Co3 Optimum Legal / Business Structure Co4 Alliance Audit Co5 Key metrics Co6 Alliance reward system Co7 Commercial cost Co8 Commercial benefit Co9 Process for negotiation Co10 Expected Cost value ratio
Technical Dimension T11 Valuation of assets T12 Partner company market position T13 Host company market position T14 Market fit of proposed solution T15 Product fit with partners offerings T16 Identified mutual needs in the
relationship T17 Process for team problem solving T18 Shared Control T19 Partner accountability
Strategic Dimension S20 Shared objectives S21 Relationship Scope S22 Tactical and strategic risk S23 Risk sharing S24 Exit strategies S25 Senior executive support S26 B2B Strategic alignment S27 Fit with strategic business path S28 Other relationships with same partner S29 Common strategic ground rules S30 Common vision
Cultural Dimension Cu31 Business to business trust Cu32 Collaborative corporate mindset Cu33 Collaboration skills Cu34 Dedicated alliance manager Cu35 Alliance centre of excellence Cu36 Decision making process Cu37 Other cultural issues Cu38 Business to Business cultural
alignment
Operational Dimension O39 Alliance process O40 Speed of progress so far O41 Distance from revenue O42 Formal business plan O43 Communication O44 Quality review O45 Alliance charter O46 Change management O47 Operational metrics O48 Business to business
operational alignment O49 Exponential breakthroughs O50 Internal alignment O51 Project plan O52 Issue escalation
Co = CommercialT = TechnicalS = StrategicCu = CulturalOp = Operational
Page 21
Stage 1 - Goal Setting Stage 2 - Diagnostic Stage 3 - Action Planning Stage 4 - Resource Mobilisation
To identify the currently projected commercial value of the relationship for the next 12 months.
To generate an objective view of the relationship which shows 52 strengths and weaknesses identified as a score from 0-100
Objective – To generate a jointly agreed (with the partner) action plan to optimise the relationship.
To map all identified actions to a RACI[1] framework to identify key stakeholders roles and responsibilities.
1.Contact all key stakeholders and draw up strawman value projection2.Resolve conflicts and discrepancies with stakeholders3.Document draft final value projection4.Obtain sign off of value projection from senior executive sponsor
1.Agree on number of diagnostic interviews to capture data2.Request diagnostic interview pack from ABP3.Receive briefing on use of pack4.Conduct diagnostic interviews5.Send results to ABP for collation and benchmarking6.Brief partner on exercise7.Send partner necessary documentation8.Send partner results to ABP for collation and benchmarking
1.Review Relationship diagnostic report received from ABP2.Readjust any scores necessary in the diagnostic3.Agree partner scores with partner4.Analyse areas of incongruity (i.e. CSFs which show different scores from one partner to the other)5.Agree common scores for all 52 areas (with the partner)6.Identify areas for action7.Identify short term and long term actions8.Identify help required with long term actions9.Produce agreed action plan
1.Conduct RACI chart mapping for all identified improvement actions2.Communicate and agree role of all stakeholders on the RACI chart3.Revise the RACI chart as necessary4.Agree a single stakeholder from both /all organisations in each category5.Sign off RACI chart with host and partner executives
1.Partner views2.Market growth projections3.Marketing forecasts4.Sales forecasts5.Business plans of affected units6.Relationship business plans7.Alliance strategy document
1.Key stakeholder mapping document2.Diagnostic pack from ABP
1.Relationship diagnostic report from ABP
1.Agreed joint action plan
1.Signed off value projection for next 12 calendar months
1.Relationship diagnostic report from ABP
1.A jointly agreed (with partner) action plan identifying; a) Short term b) Long term c) Anticipated results d) Help required
1.An agreed joint RACI chart for all identified actions
1.Senior Exec job description2.ABP relationship Optimisation Process3.Questions for Chief Alliance Officers (CAOs)4.Alliance value analysis calculator5.Business Value proposition6.Executive review meeting draft agenda7.Strategic Alliance Alignment Questionnaire8.Alliance Strategy Methodology9.Alliance Business case template
1.Letter explaining the diagnostic exercise2.Internal memo explaining diagnostic3.Scoring the ABP Success Factors4.The ABP relationship optimisation process5.Self Diagnostics – READ ME FIRST!6.Three stages of alliance development7.Instructions for completing the diagnostic8.Explanation of the ABP success factors9.Example Benchmarking Diagnostic report 10.Diagnostic benchmarking presentation
Tools Available1.MOUP[4] workshop instructions2.Operational Alignment assessment workbook3.MOUP models x 34.MOUP questionnaire5.How to conduct an ABP relationship optimisation workshop6.Alliance management methodology
1.RACI process explanation2.RACI chart template3.Alliance framework and governance questionnaire4.Scoring template showing high and low impacters5.Kick off meeting action list6.Capability assessment diagnostic questionnaire
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ABP Relationship Optimisation Process
Page 22
Example RACI Template
Action Responsible Accountable Consulted Informed
Establish an alliance process
Document and publish a governance model
Establish a steering group
Identify key stakeholders
Develop an internal and external communication plan
Develop a formal and co-ordinated relationship business plan
Page 23
Revenue Potential Calculator
Action Revenue $m / Score
Impacter Control Relevance
Importance
Result
Page 24
Appendix 2 Explanation of Terms
Acronyms and concepts used in this report explained including Frequently Asked Questions (FAQs)
RACI Explanation
Responsible Accountable Consulted Informed
The person/s responsible for seeing that the action is completed. This will normally be the Alliance / Relationship Manager
The person/s who will actually carry out the action.
People that we need information from to validate the action and make sure that the action is reasonable and relevant.
People that we need to inform that we are carrying out the action. This will normally be the Executive Sponsor.
Page 26
Critical Success Factor Scoring
Acronym Explanation
Critical Success Factor (CSF) A best practice factor which has been shown to have a statistical impact on the success of the relationship. The ABP questionnaire has 52 CSFs.
Dimension A collection of CSFs in 5 Dimensions (Commercial, Technical, Strategic, Cultural, Operational.)
Best Practice Score A number between 0 and 100 indicating the degree to which the CSF is present and contributing to relationship value. This is usually expressed as a percentage number (e.g. 35% = 35/100)
Overall Score The average of all the CSF scores for a particular partner (e.g. ABC Overall Score 65% means that ABC scored 65/100 averaged across all 52 CSF scores for the relationship in question.).
Page 27
Not Applicable / Not Known
Acronym Explanation
Not Known or No Knowledge Index (NKI) The ‘Not Known’ Index expressed as a percentage of those questions that were answered as ‘Not Known’ or ‘No Knowledge’ expressed as a percentage of the total questions answered. (e.g. 3 ‘Not Known’ answers out of 52 would produce a NK Index of 3/52 *100 = 5.77%).
Not Applicable Index (NAI) The ‘Not Applicable’ Index expressed as a percentage of those questions that were answered as ‘Not Applicable’ expressed as a percentage of the total questions answered. (e.g. 6 ‘Not Applicable’ answers out of 52 would produce a NA Index of 6/52 *100 = 11.54%).
Page 28
Data Integrity
Acronym Explanation
Data Integrity Index (DII) There are a number of control questions used in the ABP questionnaire. This means that if the score to one question is high then it is extremely unlikely that the answer to a corresponding other ‘control’ question would be low. This index is an expression of the degree of the data integrity expressed as a percentage. (e.g. 100% = excellent data integrity which can be absolutely relied on. 0% data integrity = data which is badly flawed and cannot be relied on).
Similar Score Index (SSI) This is the number of times a particular score appears in the questionnaire expressed as a percentage of the total number of questions answered. (e.g. 10 questions with the same score out of 52 = 10/52*100 = an SSI of 19.23%).
Page 29
Alignment / Misalignment
Acronym Explanation
Alignment The degree to which the two parties scored the same for a particular CSF or combination of CSFs. Alignment is usually defined as equal to or less than 5% difference.
Misalignment The degree to which the two parties differed in their scoring of a CSF. Misalignment is usually defined as equal to or greater than 50% difference.
Page 30
Strengths / Weaknesses
Acronym Explanation
Strength A score of equal to or greater than 75 out of 100 (75/100). This can sometimes be expressed as =>75%.
Weakness A score of equal to or less than 25 out of 100 (75/100). This can sometimes be expressed as =<25%.
Page 31
High Impacters and Low Impacters
Acronym Explanation
Low Impacters Those CSFs which have an immediate impact on results (usually visible within 90 days of adoption).
High Impacters Those CSFs that take time to impact results (usually visible 12 – 18 months from adoption).
Page 32
Revenue and Relationship CSFs
Acronym Explanation
Revenue Those CSFs that will have a direct impact on Revenue and Commercial factors in the relationship.
Relationship Those CSFs that will have an indirect impact on the revenue factors in a relationship but will enhance the effectiveness and efficiency of the relationship leading to a beneficial effect over time. (These factors are usually considered for business sustainability reasons and to extend the useful life of the relationship.
Page 33
Frequently Asked Questions (FAQs)
FAQ Answer
Where have the 52 Critical Success Factors come from?
The 52 critical success factors have been derived from examining over 27,000 international strategic alliances from 1989 – 2007. This research is ongoing.
Are the Best in Class (BIC) and World Class (WC) benchmarks theoretical or actual?
All benchmarks used in the reports are actual relationships that have been examined within the last 5 years.
How big is the Alliance Best Practice database?
The ABP database currently has 43,000 entries of the identified critical success factors in action.
Page 34
Control Relevance Importance
Term Explanation
Control The degree to which the control is under the control of the two relationship managers (one from each partner). Usually expressed as a percentage (e.g. 100% = fully under control, 0% = not under control at all.
Relevance The degree to which the CSF in question is relevant to the two partners concerned having regard to the stage of the relationship, its relative maturity and its primary intent. Usually expressed as a percentage (e.g. 100% = fully relevant, 0% = not relevant at all.
Importance The degree to which the CSF in question is important to the two partners concerned. Usually expressed as a percentage (e.g. 100% = Critical, 0% = unimportant.
Revenue Potential Calculator The factors above are usually used in a tool called the RPC which calculates the actual revenue possible from a relationship..
Page 35
Further Details
For further details please contact;
Mike Nevin
Managing Partner
Alliance Best Practice Ltd
Web: www.alliancebestpractice.com
Office: +44 (0)1675 442490
Mobile: +44 (0)7766 752350
E Mail: [email protected]
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Insert your own text here xxx xxx
Placeholder for text xxxx xxxx
This is a placeholder text xx xx
Placeholder for text xx xx
Total xxxx xxxx
Page 61
Sample Slide Pyramide chart
This is a placeholder text. This text can be replaced with your own text.
Placeholder for your own subheadline
The text that you insert will retain the same style and format as the placeholder text.
The text demonstrates how your own text will look when you replace the placeholder with your own text.
Placeholder
Placeholder for text
Insert your own text here
Pla
ceho
lder
text
Page 62
Sample Slide Process with arrows
This is a placeholder text. This text can be replaced with your own text.
Placeholder for your own subheadline
This is a placeholder text. This text can be replaced with your own text.
The text that you insert will retain the same style and format as the placeholder text.
The text that you insert will retain the same style and format as the placeholder text.
This is a placeholder text. This text can be replaced with your own text.
Step 1Step 1 Step 2Step 2 Step 3Step 3 Step 4Step 4 Step 5Step 5
Page 63
Sample Slide Circle chart
For replacing the placeholder text you need to click on the
placeholder text and insert your own text.
This is a place-holder text. This text can be replaced with
your own text.
This is a placeholder text. This text can be replaced with your own text.
For replacing the placeholder text you need to click on the placeholder text andinsert your own text.
Placeholder for your own subheadline
Page 64
Placeholder, enter yourown text here
Do You Have Any Questions?