1 Financially separate unit w/c internal B/S and P&L Loss statement are created at this level2 How to define business area

3 New GL no significant role in asset accounting4 Chart of depreciation must be country specific5 Each depreciation are represent specific type of valuation6 Each company codes uses one COA and one COD7 DA in COD are defined w/ numeric key8 Known as leading depreciation area9 Leading 01 reflects __in each sample chart of depreciation

10 DA can contain the ff. valuation

11 Assign chart of depreciation

Cost Accounting Assignment - How asset Acctg is integrated w/ Cost Accounting12 Assign the ff. cost acctng objects to an asset

13 You can post depreciation from any depreciation area to Cost accounting, CO objects:

14 It's not possible to assign asset to two cost centers, but u can assign to real order then it canperiodically settled to respective cost centers

ASSET CLASSES - Assets are assigned to asset class15 Asset classes consist of (1)__ and (2)___16 Asset class is created at___ also assigned to at least one (2) ___17 You ___ individual depeciation areas per asset class18 If ___ are specified by the system they are __19 Asset class can also be linked to Multiple___20 Is the main criterion for specifying assets21 Asset appear to diff. places , diff B/S items have to be assigned to different___22 At least one special assets class each for (1) __ and (2)__

23 Technical management of assets are done using

24 The (1)__ is used to (2)__, its part of FSCM -Financial supply chain management

Depreciation areas/ posting values-DA of COD and transfer values to GL25 FS does not created /required for values of all DA, therefore there must be setting in customizing

that define w/c values should be transferred to FI and how this occur.

26 How values of DA of AA posted in GL Using Account approach---

27 2 Setting only required using Ledger approach in NEW GL28 Periodic asset value posting using program? You can post asset values from DA other than 0129 You can also define DA for reporting purpose only30 In customizing for AA,you enter the FS version to be used for each DA, if the asset report is also to create FS items in FI-AA reporting31 Define how DA post to GL

32 Specify FS version for asset report

Business AreaSAP CustomizingImplementation Guide → Enterprise Structure → Definition → FinancialAccounting → Define Business Area.

two-digitDepreciation area 01Local Accounting principleTax Balance Sheet valuationCosting-Based valuationValuation approaches in other currencies Capital tax valuationDiff. Between book and country specific tax based depreciation

In Customizing for Asset Accounting, choose OrganizationalStructures → Assign Chart of Depreciation to Company Code

Cost CenterIO - real or statisticalActivity Type - Statistical

Cost CenterA real orderCost Center and Statistical orderWBS elementCost Center and statistical WBS elementReal estate objectObjects from PSM -Public Sector Management

(1) Master data section (2) Depreciation areas section(1) Client level (2) Chart of depreciationSuppressNot changeableChart of depreciationAsset classAsset class(1) Assets under construction (2) Low value assets

Plant Maintenance

(1) Treasury syste, (2) Manage financial assets

FS does not created /required for values of all DA, therefore there must be setting in customizing

(0) - area doesn't post(1) - area post in real time(2) - area post asset values and depreciation periodically(3) - area only posts depreciation(4) -Area post asset values and depreciation

4 and 5RAPERB2000

In customizing for AA,you enter the FS version to be used for each DA, if the asset report is also to create FS items in FI-AA reportingIn Customizing for Asset Accounting, choose Integration with theGeneral Ledger → Define How Depreciation Areas Post to GeneralLedger.

In Customizing for Asset Accounting, choose Integration with theGeneral Ledger → Specify Financial Statement Version for AssetReports

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Used as a template for asset master recordMost important means of structuring fixed assets according to reqsAsset class 2 main section

An essential function of asset class is to establish link between (1)___ and (2). This is controlled by (3)____If you use different Co.codes w/ diff COA, u need only one (1) __ to post asset values of one class to diffaccounts in diff. coaWith __ you define all necessary GL accounts for all asset transaction / process that you needMaintain account determination in ?

Depreciation areas that post depreciation to GL, assign the ff. GL accounts

Control the assignment of the number of asset master recordsDefine number range intervals for assignment of asset number in?

Determines w/c input fields in asset master record can be processed or wheter these fields are to defined asrequired fields also specifies the maintenance level of Master data fields. Determines whether the master data fieldare allowed to be used as reference

Specifies at w/ level of maintenance of each data field is permitted

Possible maintenance level

As of release 4.7 you have to activate __ before they can be maintained in screen layout / or in asset master record

Used to display asset master record

You can specify layout for Master data for each class. Layout defines

In each asset class, you enter ___ for each depreciation area. These apply to input fields of the depreciation data secionSAP supplies screen layout rules (1) and (2) in the standard system

Maintenance level gurantees depreciation is controlled uniformly , 3 options

The ff. fields are available as standard general and user -specific structure of fixed assets

These are asset master record fields that are used to map customer-defined /customer specific informationRequire separate asset class and corresponding GL account, shown separately in FSDepreciation key to ensure depreciation is not calculated for AUCIf you select collective management for Low-value Assets, a ___ must be specified for this asset class using tcode OAOA

Asset Master Record2 option to create asset master record

Some info. In Asset master record can be managed as___, particular significance for assignment of assets to CO org. units

You can specify internal or external number assignment for asset Subnumber. You make this specification in __

You can divide up assets by subnumber if?

Using __ in the asset class you can specify maintenance level at subnumber levelYou have option of storing values that require frequently in

MASS CHANGEMass change asset in summaryCreate list of assets to be changedUsing program called select master data to changed and press Enter descrition and select purpose for your worklistSelect Defined Substituition rule for mass change and saveWorklist process

Substituition rule consist of 2

Asset ClassAsset classesMaster Data section ( control data and defualt values)Depreciation Section (control parameters and default values)

(1) Asset Master records (2) GL account (3) Account determination (Acct Assignments)Determination key

Account determination keyCustomizing for Asset Accountingunder: Integration with the General Ledger → Assign G/L Accounts.

Ordinary DepreciationAccumulated Depreciation AccountExpense AccountRevenue Account for write upUnplanned Depreciation (same as above)Revaluation of depreciation and for interest (cost accounting area)

Number rangeAsset accounting customizing under ---Org Structures --> specify number assignment across company codes

Screen layout

Maintenance Level

Asset classMain asset numberSubnumber

Account assignment object

Tab Pages

Number of tab pagesName of the tab pagesLogical field groups

screen layout rule(1) 1000 and (2) 2000

Asset class Main asset number

Asset subnumber -- valuation can be controlled more flexibly

Evaluation groupEnvironmental protection indicatorReason for investmentAsset super number

Evaluation groupAUC0000Base-unit of quantity

Enter company code and asset classCopy existing record

Time-dependent data

Asset Class

Subsequent acquisitionIndividual parts Split according to technical aspects

Screen layoutPersonal value list

Calling up ABAP asset report or Environment --> Worklist --> GenerateCreate worklist pushbutton

Environment --> Worklist --Edit

Condition- identify records to be selected ( Use form editor or export mode)Substituition (if conditions are met)

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Asset Acquisition( Integrated w/ AP and MM and Non-integratedExternal AcquisitionInvoice not received or invoice posted in AP beforehand, offsetting acct clearedIncoming invoice but w/o reference to POAsset posting also clears clearing acct.Posting/activation of asset takes place in logistics

Capitalization of goods or services that are partially or completely produced in your enterprise

When posting to asset, you must enter __. This identifies the diff transactions in asset history sheetDisplay planned values, book values and transaction directly in ___in print preview formatprint and export on planned preview formatThis allows you to display changes in value of an asset over several years at the same time inseveral depreciation areas

Information automatically set in asset master record at time of first acquisition posting

System determines the start date for ordinary depreciation using (1)_ and (2) and write thisdate to depreciation areas in asset master record

Is the actual date the asset is updated and determines the depreciation start datealong with depreciation keyPosting date and asset value date must be always be in the same __System determines the planned annual depreciation based on (1) and (2)Number range interval for assignment of FI doc numbers is defined in __Interval maintenance can be carried out usin customizing transaction To show correct capitalization amount on asset, you can use FI program__ to deduct cash discount amount afterwards. Correct capitalization amount

Must be used w/ every posting. Identify acquisitions, Retirements and transferIf asset acquisition postings are not integrated, you would normally use a__, this should beGL acct with open item management, to gurantee u can clear the acct later

Reasons for not making integrated posting

Automatic clearing programAlternative for non-integrated posting to clear acct use transactionAsset acquisition with MM integration

Asset RetirementSelect the __ checkmark when posting to the revenue from asset sales accouuntDifferent ways of posting retirements

Values of the accounts for Revenue from asset sales and clearing asset retirement can beshown in Using the _ the system automatically calculates how long depreciation is for the assetMass retirement steps

Intracompany/Intercompany transfer

Reason for intercompany code transfers

The system uses __ by default for intercompany asset transfers, determine the transaction typew/ w/c the transfer is recorded in source and target assets

Use this to determined w/c entry fields should be transferred from source asset to target asset

Transfer function can be used when:Both co. codes belong to same company (w/in c.code)SAP refers to a transfer of relationship type__, both co.codesare to be considered "not legally independent" Between legally independent org. unit , this arrangement can defined using relationship type

Is used to control how the values are transferred from source to target c.code

This method transfer the historical values of the asset to target company code

when you use this method or the new value method you have to enter sales revenue

If there is no gain or loss on asset retirement , the sales revenue equals the __ of the asset

Using this __The net book valaue (source code) is capitalized on the target asset

Method, the system capitalizes the amount of sales revenue on the target asset

If c.codes are assigned to diff. COD, contain diff DA but have same function . In this, you must define _before asset transfer

Cross-company DA do not have their own control parameters. Instead they consist solely of __, uniform throughout client

If Cross-co. DA are not defined the system enters an __as generic entry

Define cross-co. DA for all other depreciation areas that are transferred even the __are the same

SAP system assumes in case of transfer of relationship type 2 revenue will not be posted, otherwise implement using

ASSET Under ConstructionAUC have 2 phases

Asset under contruction phase in FI-AA can be managed in the ff. ways

Systems automatically separates transactions from previous years from transaction from current year using __You can use __ for large investment measures where you would also like to add internal activities

How to settle AUC on line-item basis to one or more completed assets:

The system has only made a note of unplanned depreciation, it will not posted until the dep. Run

FI-AA w/ Automatic offsetting entry, w/o link to PO and APFI -AA w/ AP integrationFI-AA w/ offset clearingIn Materials Management

Acquisition from-in house production

Transaction typeAsset Explorer

Compare tab page

Date of acquisition (asset value date)Date of initial acquisition Acquisition year and acquisition period (posting date)

(1) Asset value date of acquisition posting (2) Period control method

Asset Value date

Fiscal year(1) Depreciation start date (2) Depreciation termsDocument typeFBN1SAPFI81

Transaction typesClearing account

Invoice arrive before assetAsset has been delivered but invoice has not been delivered

SAPFI24F-91Create purchase reqCreate asset master record if requiredCreate PO (specify asset # in item detail screen)Goods Receipt

Invoice receipt

Asset retirementRetirement w/ revenue and customer (integrated asset retirement)Retirement w/ revenue but w/o customer (not integrated)Retirement w/o revenues (asset retirement by scrapping)Mass asset retirementRetirement of several assets

Notes to FS

Period control methodUse asset report to create list of assets to be retiredCreate worklistSelect purpose for worklist:retirement w/o revenueretirement sale (with revenue)Enter revenue distributionProcess or edit worklist before releasing it

Wrong classSplit up asset or move part of assetSettle asset under construction

Transfer variant 4

Field transfer

Asset sold to another company codeType 02

Type 01

Transfer method

Gross transfer method

Net Method

Net book value

Net method

New Value method

Cross-Company Depreciation areas

Key

Asterisk (*)

Depreciation area KEYS

User exit

Under Contruction PhaseUseful life Phase

Normal asset master record - For summary settlementAsset master record with line item management

Different transaction typesIM - Investment Management

Assign settlement profileCapitalization of Assets under Construction → Define/Assign Settlement Profiles)Select all line items to settleDefine distribution rulesPost settlement of line items to specified receivers using distribution rule

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Depreciation Areas/ Keys/ Calculation and postingTo define, schedule, process and control periodic recurring activitiesSystem supports the ff. depreciatio types

Purely tax-based type depreciation for wear and tearThis allows you to take fluctuation in activity into acct for dep calculationSpecifications and parameters system requires to calculate dep. Amounts are entered inReplaces internal calculation key of depreciation key.

Individual calculation methods are

Calculation method are assigned to depreciation key using transaction

Advantage of calculation method

This is stored in Asset Master RecordSystem determines the depreciation date using the (1) _ and (2)You can use new term period interval synonymously with the termWhat's new in FI-AA depreciation calculation w/ ECC 6.0 & active Enterprise extension

You can use transaction to show w/c depreciation plan amounts the system calculates with Old methodYou can use index series for indexing the acquisition value & thus calculate a __If revaluation (indexing) is used in DA, you can specify default __for calculating the replacementvalue in asset or asset classFor each fiscal year you should specify index figures for index series, if they are missingthe system switches to __Program RAPOST2000 carries out all essential checks during test run

Fiscal year change & Year end closing Year- End closing AA Preparation

Year end closing programYear end closing program checks, update last closed fiscal year for each DA, lock allclosed fiscal year against posting from asset area

Parallel Financial Reporting in FI-AA (Using account approach)SAP ERP solution offers two options for mapping parallel depreciation

Customizing activities in FI-AA - Account approach

Setting for using program RAPERB2000

Is nonetheless not second real-time document basically it is early RAPERB

Special features of directly posted document

Schedule Manager in FI-AAOrdinary depspecial depunplanned dep

Special depreciationUnit-of-production depreciationCalculation methods

Based methodDecliningmaximum amountmultilevelperiod control

AFAMADepreciation → Valuation Methods →Depreciation Key → Maintain Depreciation Key..

Country specific requirementAvoid using ever increasing internal calculation keyEnter depreciation key as defualt values

Depreciation terms(1) Asset value date (2) Period control methodSegmentDepreciation calculation on period interval Use of Depreciation engineTime-dependent dep . TermSupport automatic changeover method to period month Not standard - implement BaDI -FAA_DC_Customer

AW01_AFARReplacement ValueIndex series

Simulated Annual rate

Incorrect account assignment objectsAccount assigment type missing in customizing for AAAccounts for depreciation posting missingPosting period was entered incorrectlySetting missing for depreciation posting cycle

Depre. List and asset history sheet have been checked, Depre is postedStart report for periodic asset balance postings -- RAPERB2000If result not statisfactory, you can carry depre simulation and make adjustment postingIf you change any depre values, must run depreciation posting again.

RAJABS00Depreciation and asset balances are posted in fullAssets contain error or incomplete

Document Type for Periodic Posting of Asset Values.

Account approachLedger approach (in new Gl )

Copy depreciation area Valuation → Depreciation Areas → Define Depreciation Areas →Define Depreciation Areas.

Define new area so that it is set to "Post asset values periodically to GL"Activate the new depreciation area in all asset classes Valuation → Determine

Depreciation Areas in the Asset Class.Enter the group accounts that you created in FI acct determination Integration with the General Ledger → Assign G/L Accounts.

Define new document typeCreate number range intervalCreate new document type

Directly posted document

group accts that values are posted to are not recon. AcctsDoc type directly posted doc is always the doc. Assigned for periodic APC postingIf direct posting cant be made it is automatically posted by the next run -RAPERB 2000Display the directly posted doc when you execute test run - RAPERB2000can jump from asset explorer to directly posted document

Not standard - implement BaDI -FAA_DC_Customer

Document Type for Periodic Posting of Asset Values.

Valuation → Depreciation Areas → Define Depreciation Areas →

"Post asset values periodically to GL"

Depreciation Areas in the Asset Class.Integration with the General Ledger → Assign G/L Accounts.

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Report SelectionThe are menu for reporting is calledAsset reports use this tool to standardize and simplify using reports in SAPImportant List Viewer functions

A sort variant consists of max. of __ w/ are determined via ABAP dictionary fieldsIn __ you can specify the levels at w/c you want total to be output

VALUE SIMULATION (Depreciation and transaction simulationBy entering an __ in the subnumber field you can request combined reporting for main number and subnumberTab page displays not only planned data for fiscal year but the amounts actually postedStandard report for depreciation simulations reportAllows you to simulate a change of depreciation logicValdity exclude assets w/ capitalization date that lies outside the range

Asset History SheetIs very important and comprehensive year-end report or intermediate report You can create a _ that does not contain info on individual assetDefine your own history asset versions

Mandatory part year end closing you have to present assets in asset history sheet, SAP program

You can see more detailed breakdown of total of group level in some list by selecting ___

FIAA Information system asset accountingALV- ABAP List ViewerDeleting and inserting columnsArranging the values in columns in asending or descending orderCalculating totals or subtotalssave layoutSet filtercan add any number of asset input fields using FIAA_SALVTAB_* structures Five sort levelsTotal columnStatistics indicator

Asterisk (*)Posted pageRASIMU02Simulation versions

Asset history sheetCompact total listSize - no more than 10 rows and 8 columnsStore headers of history sheet itemsDefine how values are supplied to history sheet itms

RAGITT_ALV01

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Legacy asset must be assigned to an __Automatic data transfer is often carried out using transfer programData transfer from legacy system is usually first activity you need to perform in new prodsystem after (1)__ and (2)___

Manual transaction of legacy transfer4 method for transferring legacy data automatically

Transfer date can be either

What data can be transferred

Transaction on line item managed AUCs are posted using transaction types?In order to verify recon use FI balance list program and appropriate FI-AA w/ report date + 1 day

2 ways of transferring depreciation postd during the current year

In this step, you define the gl acct for FI-AA as recon acct using a report, program changesthe definition of gl acct master record that are entered in AA acct determination

Next step in preparing for prod start-up is to transfer balances of recon acct in GL Define the period for depreciation posted (Legacy data transfer during fiscal year)Assets you can check the converted legacy data from legacy system again and change if necessary

Preparations for productive Operation

Asset ClassRAALTD01(1) After configuration (2) Asset configuration

AS91Large qty of legacy data - RAALTD01Very large - RAALTD11Large to very large - Using BAPI interfaceSeven hundred assets - using excel - TCODE AS100

End of last closed fiscal yearDuring the year

Year-end: Master data, Historical APC, Accumulated depreciationDuring fiscal year: depreciation and asset transaction during the current year

Transaction types 900 and 910RFSSLD00

Enter the last depreciation period posted before the time of transfer for each depreciation areaIf you don’t want to transfer any posted depre, execute unplanned depreciation posting run

Set/Reset reconciliation accountsIn Customizing for Asset Accounting, choose Preparing forProduction Startup→Production Startup→Set or Reset Reconciliation Accounts.

Data Transfer Workbench

Information System

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