AcademicProgramandUnitReviewatUISOffice of the Provost

Fall 2018

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Eight‐YearProgramReviewProcess

Departmentreviewsresults

frompreviouscycle

CASLself‐studyYear3

CASLreviewYear4

ProgramreviewselfstudyYear7

GovernancereviewYear8

IBHEreport

Committee on Assessment of Student Learning (CASL) review 

Program Review self‐study  Governance reviews  College Curriculum Committee Dean  Grad/UG Council Campus Senate Provost 

IBHE Report

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ImportantTakeAways Start as soon as possible and anticipate target dates 

Use the self‐study process and external feedback to reflect on your program, both in terms of points of pride and potential areas for improvement

Involve as many program faculty as possible in the evaluation & writing processes 

Respond to the issues raised in the program’s last review cycle

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ImportantTakeAways,cont. Demonstrate how you have used assessment of student learning to make curricular changes

Analyze data, including enrollments, and identify trends 

Address any challenges directly 

Integrate other planning or accreditation processes into your review when applicable

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WhyDoProgram/UnitReview?

To identify and analyze program strengths and areas of concern To identify ways to improve the quality and productivity of programs To comply with regulatory requirements

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IBHERequirements

Review program goals and learning outcomes Conduct program and course‐by‐course assessment Identify multiple performance measures (retention, graduation, 

institutional metrics, learning measures, etc.) Collect feedback from key stakeholders Create a formal feedback/improvement mechanism for improving 

curriculum, instruction, and learning Demonstrate the capacity to use technology and data systems to 

deliver programs effectively and efficiently Report findings and recommendations

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IBHERequirements,cont.

For additional information, see:

http://legacy.ibhe.org/Academic%20Affairs/Applications/public/default.htm

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BestPractices

The UIS process is consistent with identified best practices in program/unit evaluation

– Grounded in faculty ownership– Provides comprehensive coverage of program components– Review process is broadly participatory– Review process provides enhanced feedback from several levels

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ResourcesinBoxforYourUse Previous self‐study, College Curriculum Committee memo, Dean’s memo, Council memo, IBHE Report and MOU (if available) 

PowerPoint and materials from this workshop

Program and Unit Review Guidelines, also available at:   http://www.uis.edu/academicaffairs/effectiveness/

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SupportingData

Located on the Institutional Research webpage within Restricted Access: http://www.uis.edu/institutionalresearch/

Password protected: Password is “programreview” Not all data are currently available.  Additional information will be loaded during the next four weeks.

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CASLAssessmentReport

Programs submit an Assessment Progress Report to CASL in year three of the regular program‐review cycle.

The Report is due no later than May 1 of that academic year. 

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CASLAssessmentReport,cont.

In year four of the academic program‐review cycle, CASL reviews the report and provides formative written feedback and assistance to the program. 

Programs are encouraged to include the CASL report, or a summary, as part of the academic program review documentation.– Programs could describe how CASL recommendations were implemented. 

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ForMoreInformation

See the CASL website: http://www.uis.edu/assessment/

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OtherPossibleDataElements

Annual Unit Reviews  Instructional Metrics Accreditation Materials Program/Unit Surveys (or other relevant data)

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ApprovalRoutingProcess

By the first Monday in March 2019:  Program must email the program review in WORD to Kimberly Craig in the Provost’s Office (craig.kimberly@uis.edu).   The email text must confirm that the attached review has been approved by the program and contain that approval date.   The Provost’s Office will route the report to the College Curriculum Committee and Dean for review.

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ApprovalRoutingProcess

By the first Monday in November 2019:  The College Curriculum Committee emails their memo to Kimberly Craig in the Provost’s Office (craig.kimberly@uis.edu).  

By the end of finals week of the Fall 2019 semester:  The Dean emails his or her memo to Kimberly Craig in the Provost’s Office to route to the appropriate Council.

By the first Monday in March 2020:  Undergraduate or Graduate Council emails their memo to Kimberly Craig in the Provost’s Office. 

Last Step:  The Provost’s Office submits the program review to Campus Senate.

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Timeline:AY2018‐2019

ProgramorUnitattendsworkshop,

appointsCoordinator,

Committee,andLeadWriter,andreceivesmaterials(Sept.‐ Nov.2018)

ProgramorUnitdraftsself‐studyandapprovesitatprogramlevelandemailsthereportin

WORD toKimberlyCraig intheProvost’sOffice(bythefirstMondayofMarch2019)

TheProvost’sOfficeforwardsself‐study

toCollegeCurriculum

Committee&Dean(byApril2019)

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Timeline:Fall2019

ReviewbyCollegeCurriculum

Committee (CCC)orUnitDirector’s

Supervisor;(bylastMondayinSeptember2019)

CCCmemoisforwardedto

KimberlyCraigintheProvost’s

Office.KimberlyforwardsthereportandCCC

memotothedeanoradministrator

forreview.(bythelast

MondayinOctober2019)

DeanorAdministrator

issuesmemoandforwardsallmaterialsto

KimberlyCraig intheProvost’s

Office,withcopyofmemotoProgram

orUnit(bytheendof

finalsweekofFall2019)

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Timeline:Spring2020

Council receivesmaterialsfromProvost’sOfficeandreviews;

ProgramorUnitrepresentative

answersquestions(bythesecondMondayin

February2020)

Council preparesmemoandforwardsallmaterialsto

KimberlyCraigintheProvost’sOfficetoroutetoCampus

Senate(bythefirstMondayin

March,2020)

CampusSenatehearsCouncilReport(April

2020);Provost’sOfficepreparesMOUandIBHE

Report(Summer2020)

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YearOne(2018‐2019)

Write Self Study Identify self‐study committee, lead writer, and coordinator. The 

coordinator should be identified immediately following this workshop. (Email list of contacts to Kimberly Craigcraig.kimberly@uis.edu )

Gather and analyze data. Consult with Office of Institutional Research, Provost’s Office staff, and Dean’s Office as needed. 

Draft report sections. Lead writer edits and compiles sections into the self‐study. 

Program or unit approves report. Copies of report are submitted to Kimberly Craig in the 

Provost’s Office for distribution to the College Curriculum Committee.

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YearOneKeyDeadlines/Milestones

By the first Monday in October: Self‐Study Committee, Lead Writer & Coordinator Identified (Email list of contacts to Kimberly Craig at craig.kimberly@uis.edu )

By the first Monday in November: Data Identified & Gathered

By the first Monday in February: Report Drafting Underway By the first Monday in March : Draft Report CompletedKimberly Craig will be checking in with the designated Coordinator on each of these dates for a status report.

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YearTwo(2019‐2020)Begin Governance Review Process

Copies of report are submitted to Kimberly Craig for distribution to the CCC.The CCC asks questions, provides feedback to Program. 

CCC prepares a recommendation memo addressed to the Dean and  forwards it with the report to Kimberly Craig.

Kimberly Craig routes the report and the CCC recommendation memo to the Dean or Supervisor. 

Dean or Supervisor prepares a memo outlining recommendations and forwards all materials to Kimberly Craig to route to the Provost’s Office 

The Provost’s Office distributes copies of the report and memos to the Council. 

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YearTwo(2019‐2020)

Governance Review Process, cont.

Council reviews materials and invites program or unit representatives and Dean to a meeting to discuss. 

Council prepares written comments/recommendations andforwards the memo to Kimberly Craig to route to Campus Senate & Provost, with copy to the Program.

Senate receives the program self‐study and Council memo and hears the report from the Council. 

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YearTwo,cont.

External Review

Provost’s Office develops an internal Memorandum of Understanding based on recommendations from Program, Dean, and Council, and makes an official report to the Illinois Board of Higher Education (IBHE).

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ProgramReviewGuidelines Program Objectives & 

Structure Assessment of Learning 

Outcomes & Curricular Revisions

Student Characteristics & Academic Support

Faculty Learning Environment & 

Support Services

Student Demand & Program Productivity

Centrality to Campus Mission

Costs Summary & 

Recommendations

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ReviewsofMinors&Certificates Program Description & Objectives Curriculum Students Faculty Student Demand Costs Quality & Productivity Recommendations

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UnitReviewGuidelines Background Faculty/Staff Contributions

Centrality Facilities and Equipment

Locational Advantages Comparative Advantages

Cost/Revenue Relationship

Quality of Service or Research

Additional Productivity Considerations

Recommendations Statistical Data

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Three‐YearReviews(NewPrograms)

Brief general description of program, including learning outcomes and any developments in curriculum. 

Discussion of positive developments and challenges in implementation (student demand, changes in faculty, etc.).

Plans for or developments in assessment of student learning. Analysis of performance measures including, if available: student 

enrollment in the program, enrollment in the courses associated with the program, pattern of course availability, number of credit hours generated by the program, and number of students completed.

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Questions?

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