academic records transfer (art)
DESCRIPTION
ACADEMIC RECORDS TRANSFER (ART). Brawley Union High School District. Agenda. Benefits of Electronic Records Transfer Overview of CSIS Transcript Center ART Process Flow ART Data Files CSIS Transcript Center. Electronic Transcripts Benefits. - PowerPoint PPT PresentationTRANSCRIPT
ACADEMIC RECORDS TRANSFER ACADEMIC RECORDS TRANSFER (ART)(ART)
Brawley Union High Brawley Union High School DistrictSchool District
AgendaAgenda
Benefits of Electronic Records Transfer Overview of CSIS Transcript Center ART Process Flow ART Data Files CSIS Transcript Center
ART Presentation- V 1.0 - 12/14/2011
Electronic TranscriptsElectronic TranscriptsBenefitsBenefits
Student data delivered on time is key to success
Informed course placement Application delayed when transcripts are missing
Application processing faster Mandated for California Community Colleges
(CCC) – AB1056 UC system implementing CSU have 17 of 24 campuses
ART Presentation- V 1.0 - 12/14/2011
OverviewOverview
Academic Records Transfer (ART) includes sending and receiving student records from: K-12 to K-12 – Free of charge 9-12 (secondary) to postsecondary – Out of state fee 9-12 to non-academic institutions – Free of charge
Records are transferred individually or in batches upon request via the CSIS Transcript Center (CSIS TC) server by the: Sender or Receiver, Receiver (authorized by the sender)
ART Presentation- V 1.0 - 12/14/2011
Overview Overview Cont…Cont…
DataGate is used for cleansing of data ART transactions are managed by local staff with
appropriate access One or more students from one or more schools can
be submitted
The CSIS TC server will handle: Electronic transfer of records
Record requests Record request fulfillment Destination routing Transaction tracking
ART Presentation- V 1.0 - 12/14/2011
CSIS ART Process FlowCSIS ART Process Flow
ART Presentation- V 1.0 - 12/14/2011
ART Data FilesART Data Files
Currently, up to eight files may be imported for ART, distinguished by file type in multi file submission mode
Required for all LEAs: DEMO: Student demographics INST: Institution information by schools COUR: Course information
Optional for all LEAs: ASSM: Tests Taken and Results
However, either an ASSM ST NULL or ASSM ST RE should be submitted.
DIAW: Discipline and Awards/Activities Records ENRA: School Enrollment HEAL: Immunizations, and General Health Information PARG: Parent Guardian Communication
ART Presentation- V 1.0 - 12/14/2011
DataGate Process StepsDataGate Process Steps
Import SIS extract files Validate imported data files Correct errors if needed Send data to server for additional data
validation View Status of transaction and reports Certify data for submission to CSIS TC
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CSIS Transcript CenterCSIS Transcript Center
Launch CSIS TC for Live Demo
ART Presentation- V 1.0 - 12/14/2011
CSIS TC Key PointsCSIS TC Key Points
DataGate is used to import and validate the data DataGate creates extract flat files for handoff to the CSIS TC
server CSIS TC maintains User Profile that includes:
User authorization and access rights Institution Directory Data format preferences The “time to live” for data submitted
CSIS TC offers different file output formats: Postsecondary Electronic Standards Council (PESC) high school
transcript standard SPEEDE EDI CSIS flat file (delimited) PDF
ART Presentation- V 1.0 - 12/14/2011
CSIS TC Key Points CSIS TC Key Points Cont…Cont…
CSIS TC Routing: CSU (high school to CA State University campuses) CCC (high school to CA Community College campuses) K-12 (K-12 to K-12) Other academic and non-academic institutions within the CSIS TC
directory While attachments to records/transcripts have always been
delivered to other CSIS TC members, attachments can now also be delivered to print recipients, SPEEDE Server recipients, and secure PDF recipients.
Users can request to add a new institution Sends e-mail reminders to users when their school has aging Items
Requiring Attention. Be sure to add [email protected] to your list of safe email recipients!
ART Presentation- V 1.0 - 12/14/2011
ART DocumentationART Documentation
DataGate ART User Guide Explains the background and objective of ART Submission Helps new users become familiar with DataGate ART functions Reference source for experienced users with questions on ART
functions CSIS TC User Guide
Explains the background and objective of CSIS TC Helps new users become familiar with CSIS TC functions
Error Chart Input Validation Errors and Resolutions for DataGate
ART Documentation available at this url. http://www.csis.k12.ca.us/rt/default.asp
ART Presentation- V 1.0 - 12/14/2011
CSIS TC Self-Paced TrainingCSIS TC Self-Paced Training
CSIS TC Interactive Self-Paced Training Available online on the CSIS TC website
http://www.transcriptcenter.com/california
Can be viewed at any time Explains in detail all the CSIS TC processes
ART Presentation- V 1.0 - 12/14/2011
Where to Get More InformationWhere to Get More Information
Contact CSIS Support at: http://www.csis.k12.ca.us/support/ContactSupport/ Phone: (916) 325-9210 Email: [email protected]
CSIS Website – Support http://www.csis.k12.ca.us/rt/default.asp
CSIS TC Website http://www.transcriptcenter.com/california
ART Presentation- V 1.0 - 12/14/2011
Q & AQ & A
ART Presentation- V 1.0 - 12/14/2011