academic services division. assessment policies & procedures examinations office/registry...

Academic Services DivisionAcademic Services Division

Academic Services Division

Assessment Policies & Procedures

Examinations Office/RegistryAcademic Services Division

Sandra MienczakowskiIan HamleyKaren Page


Examination Scheduling & Adjustments to Examination

Arrangements

Examinations OfficeAcademic Services Division

Sandra Mienczakowski


Examination Scheduling

• Scheduling Exams

• Constraints

• Overseas exams

• Resit exams

• Invigilation


Adjustments to Exam Arrangements

• Assessment for adjustments to exam arrangements

• Implementation

• Accident/short-term illness arrangements


Marks Processing & Submitting Decisions

Examinations Office/Registry


Sandra MienczakowskiIan Hamley


Marks Processing

• Saturn marksheets

• Calculations

• Exam meeting reports

• What marks processing doesn’t do


Submitting Decisions

RegistryAcademic Services Division

Ian Hamley



• Return template with Board’s decision

• Reassessment opportunities recorded

• Compensation regulations and risk



• Write to non-progressing students

• Assessment Channel for all students

• Reassessment fee levied


For further information:

• Exams Officers Portal Group

• Marks Processing Contacts Portal Group

www.nottingham.ac.uk/courses-office/examinations/index.htmwww.nottingham.ac.uk/academic-office/studentregistry/ www.nottingham.ac.uk/quality-manual/


Academic Offences

Governance and LogisticsAcademic Services Division

Karen Page


Governance and Logistics Team

• Clare Gough - Head Of Governance and Logistics

• Hannah Robinson - Academic Administration Manager

• Theresa Pollard and Sam Kingston - Academic Services Officers

• Claire McLean and Karen Page - Academic Services Supervisors

• Jenni Dunne - Academic Services Administrator


Identifying Academic Offences

• Cheating in an examination

• Fabrication of results

• Plagiarism (including collusion)

• Use of ‘Turn-it-in’


Role of the School

The cycle for Schools in taking action is:

• Declaration/guidance• Suspicion• Investigate and document• Underlying issues?• Use academic judgement


Role of the School (2)

• What action is open to a School?– Charge– Penalise

» first offence & guilty plea» A range of suggested penalties laid out in the

Quality Manual:http://www.nottingham.ac.uk/quality manual/assessment/offences.htm

– Refer » first offence & not guilty plea» Penalty in excess of 3 options » second offence » PGR student» first offence, guilty plea but appeal against sentence


Role of the Governance and Logistics Team (1)

Step 1 – Receive written report Step 2 – Student notified and hearing is convened Step 3 – Hearing arranged and supported:

School representative is required to attendStep 4 – Notification of outcomeStep 5 – Manage escalation of case:

Council Appeal Body/OIA/Legal case

Unlike other procedures there is only one element of the procedure which has a time frame attached. Nevertheless a balance between due process and timeliness should be practiced by all involved.


• Advisor• Administrator• Institutional memory• Policy development• Public face of the process

- Legal backdrop - OIA

Role of the Governance and Logistics Team (2)


A Word About Penalties

• You have some flexibility and discretion (honestly)• 2nd offences – expect a strong penalty

– Importance of thorough action in the case of the first offence

• Understanding the consequences of the penalty• Expect that the case may be reviewed

academic services division. assessment policies & procedures examinations office/registry...

Documents

academic judgement slide

risk slide

sentence slide

exams invigilation slide

offence guilty plea

exam arrangements assessment

marks processing doesnt

guilty plea penalty