Academic Services DivisionAcademic Services Division
Academic Services Division
Assessment Policies & Procedures
Examinations Office/RegistryAcademic Services Division
Sandra MienczakowskiIan HamleyKaren Page
Academic Services Division
Examination Scheduling & Adjustments to Examination
Arrangements
Examinations OfficeAcademic Services Division
Sandra Mienczakowski
Academic Services Division
Examination Scheduling
• Scheduling Exams
• Constraints
• Overseas exams
• Resit exams
• Invigilation
Academic Services Division
Adjustments to Exam Arrangements
• Assessment for adjustments to exam arrangements
• Implementation
• Accident/short-term illness arrangements
Academic Services Division
Marks Processing & Submitting Decisions
Examinations Office/Registry
Academic Services Division
Sandra MienczakowskiIan Hamley
Academic Services Division
Marks Processing
• Saturn marksheets
• Calculations
• Exam meeting reports
• What marks processing doesn’t do
Academic Services Division
Submitting Decisions
RegistryAcademic Services Division
Ian Hamley
Academic Services Division
Submitting Decisions
• Return template with Board’s decision
• Reassessment opportunities recorded
• Compensation regulations and risk
Academic Services Division
Submitting Decisions
• Write to non-progressing students
• Assessment Channel for all students
• Reassessment fee levied
Academic Services Division
For further information:
• Exams Officers Portal Group
• Marks Processing Contacts Portal Group
www.nottingham.ac.uk/courses-office/examinations/index.htmwww.nottingham.ac.uk/academic-office/studentregistry/ www.nottingham.ac.uk/quality-manual/
Academic Services Division
Academic Offences
Governance and LogisticsAcademic Services Division
Karen Page
Academic Services Division
Governance and Logistics Team
• Clare Gough - Head Of Governance and Logistics
• Hannah Robinson - Academic Administration Manager
• Theresa Pollard and Sam Kingston - Academic Services Officers
• Claire McLean and Karen Page - Academic Services Supervisors
• Jenni Dunne - Academic Services Administrator
Academic Services Division
Identifying Academic Offences
• Cheating in an examination
• Fabrication of results
• Plagiarism (including collusion)
• Use of ‘Turn-it-in’
Academic Services Division
Role of the School
The cycle for Schools in taking action is:
• Declaration/guidance• Suspicion• Investigate and document• Underlying issues?• Use academic judgement
Academic Services Division
Role of the School (2)
• What action is open to a School?– Charge– Penalise
» first offence & guilty plea» A range of suggested penalties laid out in the
Quality Manual:http://www.nottingham.ac.uk/quality manual/assessment/offences.htm
– Refer » first offence & not guilty plea» Penalty in excess of 3 options » second offence » PGR student» first offence, guilty plea but appeal against sentence
Academic Services Division
Role of the Governance and Logistics Team (1)
Step 1 – Receive written report Step 2 – Student notified and hearing is convened Step 3 – Hearing arranged and supported:
School representative is required to attendStep 4 – Notification of outcomeStep 5 – Manage escalation of case:
Council Appeal Body/OIA/Legal case
Unlike other procedures there is only one element of the procedure which has a time frame attached. Nevertheless a balance between due process and timeliness should be practiced by all involved.
Academic Services Division
• Advisor• Administrator• Institutional memory• Policy development• Public face of the process
- Legal backdrop - OIA
Role of the Governance and Logistics Team (2)
Academic Services Division
A Word About Penalties
• You have some flexibility and discretion (honestly)• 2nd offences – expect a strong penalty
– Importance of thorough action in the case of the first offence
• Understanding the consequences of the penalty• Expect that the case may be reviewed