Accounts Payable Automation

Dataline - a brief history Launched as privately owned company, based in Chatswood, Sydney.

Became a leading proponent of distributed non-impact MICR technology We remain the Lexmark/IBM master distributor for MICRO solutions in the Asia Pacific.

Developed domain expertise in capturing, processing, control, reconciling and auditing all financial transactions.

Launched LINKS - a market leading suite of modular software for payments, reconciliation, and receipting systems.

Established an innovative financial transaction processing centre for invoice automation, Business Process Outsourcing, Software As a Service and payment and printing solutions.

Launched EIPP platform for seamless transition to complete electronic invoicing across AP and AR.

Purchase 2 Pay Solutions for the complete purchase to pay lifecycle including; Procurement, Paper to Data, Invoice Automation, Accounts Payables, Accounts Receivables, eInvoicing and eBilling solutions. Business process improvement solutions including; eContracts, eSettlements, document management and digital mail exchange.

Payment Management Software, which provides cheque printing, EFT payments, and distribution of invoices, statements, and purchase orders. Cash Management Software, which provides function-rich cash reconciliation including multi-system; multi-banks; multi-currency features. Insolvency Software developed for insolvency practices to automate dividend and disbursement payments.

MICR Solutions Hardware Solutions (MICR printers), compliant cheque and forms design, secure cheque stationary, consumables including MICR toner, accessories and upgrade kits. Exclusive Lexmark distributor since 1994.

Outsourcing Services Dataline provides outsourcing services for all forms of payment processing, cheque production, EFT generation, advice mailing, direct mail, faxing, emailing, document management, document scanning with metadata extraction and upload mapping.

Our customers

Domain experts in financial transaction since 1992 processing to customers in 300 corporate clients in the Asia Pacific

Payments Vendor to 2 of the top 4 Australian Banks

Why Automation

Reduce processing costs by 50% minimum

Eliminate 87% of paper in the first month

Greater visibility on outstanding liabilities

Pay suppliers on time and create better relationships

Eliminate duplicate pays, significantly reduce fraud

Straight Through Process 80% of invoices within 3 months

The Benefits

To You

To your Suppliers

Next Steps

Questions

Our customers

Domain experts in financial transaction processing to customers in 300 locations in Asia Pacific

Payments Vendor to 3 of the top 4 Australian Banks

Invoice Automation Paper to Data

What is it? • Our solution allows companies to outsource and automate

the entire invoice-handing process through:

Intelligent data capture

Purchase order matching

Approval work flow

Data upload to ERP and accounting systems

How it works

Centralise

receipt of invoices Scan & image

paper Invoice

Perform data

extraction

Validate data from

agreed business

Web Portal Access

How it works ( Exception Queues )

Exception Queues

Web Portal Access

Supplier Queues

Supplier Queues

Supplier Queues

Supplier Queues

DUPLICATES NO VALID SUPPLIER

NO VALID PO NO VALID INVOICE # OR INVOICE

How it works, matching, DA, Online Portal

PO Invoice Matching Non-PO Approval Customer Web Access

2 or 3-way matching, line item & quantity matching

•Easy to find approval flow (Based on supplier or department) • Up to 20 levels of authorisation Supports full GL coding, including splits • Full translation history • Email escalation and toleration approval

Access to images and data under full access

control

Portal Login

Used To: View Invoices

Manage Exceptions

Match PO Invoices

Workflow Invoices

Invoice Audit Trail

Secure Access

AP Dashboard with Customisable Speed Links

Used To: Track Invoices

Track Exceptions

Track Liabilities

Add Speed Links

Exception Management

Used To: Manage Exceptions

Edit / Deleted

Full Access Control

Non PO Invoice Details

Used To: View Invoice Data

View Invoice Image

View Invoice History

Approvers View

Used To: Custom User View

Manage Workflow

Track Approvals

Authorisation Process

Used To: Approve Invoices

Reject Invoices

Dispute Invoices

Forward Invoices

GL Coding & Splits

Used To: GL Coding

GL Splits

Default Codes

System Admin User Access

Used To: Manage Settings

Set-up Work Flows

Manage Suppliers

Manage GL codes

Manage Users

Manage Security

ERP and Document Management Integration

Endeavour ERP uploads

PO, Supplier, GL codes

& receipt information

to Dataline Links portal

Transmit matched Po &

approved/ coded non-PO

invoices to Back to ERP

Transmit Image to Customer

Document Management

system or hosted by Dataline

Implementation Timing

Formation of implementation

project team

Detailed project documents

Configuration of solution

Testing by

Dataline

Training and Change

management planning

User acceptance

Testing

Ongoing Service

management

GO

LIVE

Proposal

acceptance

Key Differentiators

Why Dataline : Our key differentiators are:

Commercial

Business case benefits in 90 days

Budget positive in less than one (1) year

Compliance with retention and disposal policies and auditing requirements

25 years expertise in AP, AR and Payments Automation

Responsive, flexible and secure

Modular Solution

Best fit technology for you and each supplier

Implementation Services – (ensuring the business benefit is delivered)

Supplier On-Boarding & support for e-invoicing

Training

Dataline’s Vision

Deliver benefits to you first – move suppliers e-invoicing over time at the right pace

Benefits to You

Cost Reduction

Eliminate manual processes which typically results in direct savings of up to 65%

Suppliers remedy their invoices errors prior to your AP involvement

Staff focus on resolving exceptions, not approvals

No paper handling, shuffling, collating, filing, storage or retrieval

Phone calls to AP reduce as Suppliers get visibility of invoice status (Portal)

Visibility of Liabilities

No longer do you have to wait until accounts payable invoices are paid to record and view your liabilities - You’re able to access figures the day they arrive

Timely recording of liabilities leading to faster and more accurate accruals and cash flow forecasting

Quality of Information

Automation results in improved data quality with fewer errors, whilst reducing the risk of lost or misfiled documents and duplicate payments

Compliance with retention and disposal policies and audit requirements

Benefits to Your Suppliers

Easy process for Suppliers

FREE for suppliers to register and connect to the Portal

Secure and guaranteed invoice delivery

No more delays due to invoices going missing or being sent to the wrong place.

Invoices are processed faster and can be available for early payment discounts

GST compliant electronic invoices

Visibility of the invoice status and it’s the process – less need to call your AP

The bottom-line for suppliers

Reliable payment to terms means less reliance on borrowing and reduced commercial risk and reduced cost of finance

Reduced DSO means reduced collection costs and more working capital

This equals – better prices, terms and reputation for You

Next Steps

Free Consultation

Demonstration & Workshop (4-6 hours by business unit, in your office)

Define and establish scope of your requirements

Document business case

Present Proposal

‘Before’ and ‘After’ process comparison with resultant benefits

Hard and soft dollar cost savings

Proposed Implementation Plan

For more information….

www.dataline.com.au