adb grant 0133-cam: public financial management in rural development ministries (component 1)

ADB Grant 0133-CAM: Public Financial Management in Rural

Development Ministries (Component 1)

Workshop on Results-oriented M&E Systems in the Rural Development

MinistriesDecember 6-7, 2010

Management for Development Results

(MfDR)

2

MfDR in Rural Development Workshop 6/7 December 2010

Welcome Remarks

3MfDR in Rural Development Workshop

6/7 December 2010

MfDR/M&E Team


6/7 December 2010

ADB Jesper PetersenPortfolio Management SpecialistCambodian Resident Asian Development Bank.

Farzana AhmedPrincipal Results Management Specialist, Strategy and Policy Department

Walter A.M. Kolkma Principal Results Management SpecialistStrategy and Policy Department

Advisers Graham Walter, International ADB Consultant on MfDR and Monitoring and Evaluation systems

Terry O’Donnell, Team Leader, Public Financial Management and Public Sector Budget Specialist, ABD 0133-CAM/Component 1

Mr. Che SavunDeputy Team Leader, National Consultant ADB 0133-CAM/Component 1

Opening Session – what is MfDR

MfDR is a management approach to M&E that focuses on using results information to steer development activities toward clearly defined goals

Moves beyond emphasis on inputs and outputs to greater focus on outcomes and impacts


6/7 December 2010

Opening Session – Workshop objectivesFirst of 3 workshops - to develop, enhance and expand an agreed and workable framework for a results-oriented M&E system for rural development

to be developed further and implemented as a subcomponent in the ADB-financed Public Financial Management for Rural Development Program (PFMRDP).


6/7 December 2010

Opening Session – Workshop objectivesThe framework would cover all measurable indicators and their targets as drawn from Cambodia’s National Strategic Development Program (NSDP) Update 2009-2013, cascaded down to subprogram and activity levels


6/7 December 2010

Opening Session – Workshop objectivesWorkshop 1 will bring the 3 rural development (RD) ministries to the same level of understanding on M&E and MfDR by discussing MfDR and results monitoring systems, examining the NSDP indicators and sub-level indicators for the RD sector, and examining the existing M&E system in MAFF

agree on an action plan on what is needed to develop the system further.


6/7 December 2010

Opening Session – Workshop objectivesWorkshop 2 will present and discuss ideas on further developing the systems, budgets and capacities to better collect, monitor and evaluate the indicators performance. It will also finalise any sub-indicators not yet fully developed that might be needed to support the NSDP indicators, or determine an action plan to complete this.

Workshop 3 will develop the final framework for the M&E system, including details of indicators at different levels and define agency responsibilities. This would then be the basis for the system to be developed further and implemented as a subcomponent in the PFMRP.


6/7 December 2010

Workshop Outline Opening Session

– welcome remarks

• Brief overview MfDR• Workshop Objectives • Workshop Outline and Sessions• Introduction of Participants

Session 1 - Introduction

• MfDR – what and why

Session 2- Management for

Development Results

• Principles and Components• Open Discussion


6/7 December 2010

Outline (continued)Session 3 -

Indicators, NSDP, ASDP and MAFF

• NSDP, ASDP and program level indicators

• Outline of MAFF M&E System and Indicators

• SMART criteria

Session 4 – Break out session

• Group examination of indicators - SMART criteria

Session 5 • Presentation by each group • General discussion – sub-program and

activity level indicators to support NSDP program level indicators


6/7 December 2010

Outline continued

Session 6

• Re-cap NSDP Indicators and discussion on sub-program and activity level indicators

• Steps needed for indicators all levels - Action Plan for work prior to Second Workshop - (end January 2011)

Session 7

• Re-cap MAFF system and brief presentation by each Ministry on status their current M&E system

• Work Program for second Workshop - finalisation of Indicators and development of M&E framework and systems


6/7 December 2010

Session One: what is MfDR

MfDR is a management approach to M&E that focuses on using results information to steer development activities toward clearly defined goals

Moves beyond emphasis on inputs and outputs to greater focus on outcomes and impacts


6/7 December 2010

Session One: MfDR phases

Strategic planning and resource allocation

Selecting indicators and targets for measuring performance

Establishing responsibility and accountability for planned actions

Measuring and evaluating performance and results

Using results information to determine actions and resource use


6/7 December 2010

Session One – Why introduce MfDR

Improved performance and enhanced effectiveness of Government expenditure and programs, and donor-supported programs

increased accountability and transparency

Improved likelihood of increased donor agency funding, including capacity development in MfDR


6/7 December 2010

Session Two – Principles and Components

Purpose - to collate, aggregate, analyze, and report on results expressed in national development and national poverty alleviation plans.

The monitoring system does this by directing and facilitating the monitoring of other organizations at the national level, sector level, and below (implementing organizations, projects, etc).


6/7 December 2010


Elements for Effective National Level System:

1. Results-Based National Planning Framework 2. Institutional Framework for National Monitoring System

3. Data Collection Systems and Processes 4. Analysis, Reporting, and Use of Performance Information


6/7 December 2010


1. Results-Based National Planning Framework (basic foundation for monitoring) - results framework with results at the national level and sector level.

Results at sector level (from sector plans) connected to results at national level (from national plans)

Results cover the full scope of national development (not just foreign funded, or development budget)

Indicators to measure all results at all levels

Targets set for achievable annual / multiyear levels of performance


6/7 December 2010


2. Institutional Framework for National Monitoring System - a central agency with the mandate and capacity for national level, results-based monitoring

A national level performance measurement framework for all national level indicators to be managed by the central agency

Sector level performance measurement frameworks for all sector level indicators to be managed by sector level ministries and departments

Clear description of the processes and responsibilities for collecting, reporting, aggregating and analysis

Capacity and resources


6/7 December 2010


Capacity building of project staff in monitoring systems and processes


6/7 December 2010


4. Analysis, Reporting, and Use of Performance Information

Lessons and recommendations reach users as soon as possible for course correction


6/7 December 2010


Group Discussion:

1. Results-Based National Planning Framework 2. Institutional Framework for National Monitoring System

3. Data Collection Systems and Processes 4. Analysis, Reporting, and Use of Performance Information


6/7 December 2010

23

Session 3. Cascading and Linkages

Rectangular Strategy

National Strategic

Development Plan

Agricultural Sector

Strategic Developme

nt Plan

Poverty Reduction Strategy

ASDPFrameworkProgramsProjectsActivities

KEY INDICATORS Unit 2008Actual

2009 Estimated

2010Projected

2011Projected

2012Projected

2013Projected

Land under crops (cash and industrial crops) 000 Ha 596 645 774 930 1000 1000

Rice: cultivated area million Ha 2.61 2.63 2.65 2.65 2.65 2.65

Rice Yield per hectare tons 2.74 2.77 2.80 2.83 2.87 3.00

Irrigated land area 000 Ha 1.120 1.145 1.170 1.195 1.220 1.245

Reduction of animal morbidity % 6.0 5.5 5.0 4.5 4.0 3.5

Production of cattle Million heads 4.20 4.29 4.32 4.38 4.44 4.50

Cultivated area of rubber000 Ha 111.4 128.4 143.4 158.4 173.4 188.4

Yield per hectaretons 0.95 1.10 1.10 1.15 1.20 1.30

Rubber production 000 tons 26.6 38.5 49.5 63.3 78.0 97.5

Fishing Lots Sq. Kms 415 415 415 415 415 415

-Released to Fishery Community % 56.4 56.4 56.4 56.4 56.4 56.4

Fish: Production tons 471 515 617 668 726 788

cover -- % of land area % 59.00 57.59 57.99 58.39 58.79 59.19

Reforested 000 Ha 10.81 18.92 73 73 73 73

Forest Boundary Demarcation km 321 228 413 500 500 500

Forestry Community No. 124 210 300 350 400 450

NSDP: Key Indicators for Agriculture, Fisheries, and Forestry

Session 3 - Outline of MAFF M&E System and IndicatorsMAFF has 5 programs Enhancement of Agricultural Productivity and Diversification Enhancement of Market access for Agricultural Production Strengthen Institutions, Legal, HRD Sustainable Fisheries Resource Management Sustainable Fisheries Resource Management

Each program is broken down into sub-programs – e.g for P1, S1 = soil improvement, S2 = increasing crop production, etc.

Each sub-program broken down into activities – e.g. for S1, A1 = dissemination of compost fertiliser; A2 = crop zoning in communes.


6/7 December 2010

Session 3 - Outline of MAFF M&E System and Indicators

System designed to support program budgeting cycle - uses forms: Planning (P1-P4); Monitoring (M1-M3) and Evaluation (E1-2)

MAFF has indicators for each program, sub-program, and activityProgram level indicators relate to the NSDP, sector strategies and the Ministry Strategic Budget Framework (MSBF) - e.g. for P1 increasing farmed area; increasing rice productivity

Sub-program indicators relate to achievement of program objectives - e.g. for S1 = soil improvement from using compost, S2 = increasing crop production, etc.

Each sub-program has a number of activities and indicators relate to outputs - e.g. for A1 = compost warehouses, A2= communes covered


6/7 December 2010

Session 3 - MAFF M&E Information System

Planning Forms Monitoring Forms Evaluation Forms

P1 - Ministry Programme Budget Summary

M1 - Quarterly Monitoring Report

E1 - Sub-Programme Evaluation

P2 - Programme Profile

M2 - Annual Monitoring Report

E2 - Programme Evaluation Summary

P3 - Sub-Programme Profile

M3 - Site Visit Report

P4 - Activity Profile

Session 3 - Outline of MAFF M&E System and Indicators

Form P1 – Form P1 - Ministry Programme Budget Summary.doc

Form P2 – Form P2 - Programme Profile.docForm P3 – Form P3 - Sub-Programme Profile.docForm P4 – Form P4 - Activity Profile.docForm M1 – Form M1 - Quarterly Monitoring Report.docForm M2 – Form M2 - Annual Monitoring Report.docForm M3 – Form M3 - Site Visit Report.docForm E1 – Form E1 - Sub-Programme Evaluation.docForm E2 –

Form E2 - Programme Evaluation Summary.doc


6/7 December 2010

Session 3 -MAFF M&E FrameworkLevel Admin

LevelM&EType

M&E Frequency

Reports to InformationSource

Goal Program

DPS Impact 2 and 5 years

MoP InternalExternal Evaluation

Purpose outcome

Depart. Outcome Annual DPSMEF

Form M2Site VisitsExt Eval

Output activity

Dept - Unit Output Quarterly DPS Form M1Project Reports

Session 3 – Indicators SMART criteria

Specific - precise and unambiguous

Measurable - quantitative and/or qualitative

Achievable - realistic in what is to be achieved

Relevant - useful for management

Time-bound - clearly stated target date


6/7 December 2010

Session 4 – Break out Session

Group examination of indicators - using SMART criteria


6/7 December 2010

Session 5 – Break out Session

Presentation by each group General discussion – sub-program and activity

level indicators to support NSDP program level indicators


6/7 December 2010

Session 6 – Indicators

Re-cap SMART Indicators Group exercise on NSDP Indicators Presentation Discussion on data collection Steps needed for indicators all levels Action Plan for work prior to Second

Workshop (end January 2011)


6/7 December 2010

Session 6 – Indicators SMART criteria

Specific - precise and unambiguous

Measurable - quantitative and/or qualitative

Achievable - realistic in what is to be achieved

Relevant - useful for management

Time-bound - clearly stated target date


6/7 December 2010



6/7 December 2010

KEY INDICATORS Unit 2008Actual

2009 Estimated

2010Projected

2011Projected

2012Projected

2013Projected

Land under crops (cash and industrial crops) 000 Ha 596 645 774 930 1000 1000

Paddy: cultivated area million Ha 2.61 2.63 2.65 2.65 2.65 2.65Yield per hectare tons 2.74 2.77 2.80 2.83 2.87 3.00Rice Production million tons 7.17 7.28 7.42 7.50 7.60 7.95Irrigated land area 000 Ha 1.120 1.145 1.170 1.195 1.220 1.245Reduction of animal morbidity and mortality rates % 6.0 5.5 5.0 4.5 4.0 3.5

Production of cattle and buffaloes Million heads4.20 4.29 4.32 4.38 4.44 4.50

Cultivated area of rubber000 Ha 111.4 128.4 143.4 158.4 173.4 188.4

Yield per hectaretons 0.95 1.10 1.10 1.15 1.20 1.30

Dried rubber production 000 tons 26.6 38.5 49.5 63.3 78.0 97.5Fishing Lots Sq. Kms 415 415 415 415 415 415-Released to Fishery Community % 56.4 56.4 56.4 56.4 56.4 56.4Fish: Catch (from all sources) tons 471 515 617 668 726 788cover -- % of land area % 59.00 57.59 57.99 58.39 58.79 59.19

Reforested (cumulative total from 1985) 000 Ha 10.81 18.92 73 73 73 73

Fuel Wood Dependency -- % of households % of households 73 67 61 59 56 54

Boundary Demarcation km 321 228 413 500 500 500Forestry Community No. 124 210 300 350 400 450

NSDP Table 15: Key Indicators for Agriculture, Fisheries, and Forestry



6/7 December 2010


INDICATORS 2008(Act.)

2009(Est.)

2010(Est.)

2011(Est.)

2012(Est.)

2013(Est.)

2015(CMDGs)

Rehabilitation of Rural Roads – out of total 28,000 kms 24,140 25,658 26,658 27,658 28,658 29,658 32,000

Acess to Improved Drinking Water - % of Rural Population 40.49 41.99 43.49 44.99 46.49 47.69 50.09

Access to Sanitation - % of Rural Population 23.24 24.24 25.00 27.00 29,00 31.00 33.00

NSDP Table 16: Key Indicators of Ministry of Rural Development



6/7 December 2010

KEY INDICATORS Unit S M A R T RatingLand under crops (cash and industrial crops) 000 Ha

Paddy: cultivated area million HaYield per hectare tonsRice Production million tonsIrrigated land area 000 HaReduction of animal morbidity and mortality rates %

Production of cattle and buffaloes Million heads

Cultivated area of rubber000 Ha

Yield per hectaretons

Dried rubber production 000 tons

Fishing Lots Sq. Kms-Released to Fishery Community %Fish: Catch (from all sources) tonscover -- % of land area %

Reforested (cumulative total from 1985) 000 Ha

Fuel Wood Dependency -- % of households % of households

Boundary Demarcation kmForestry Community No.




6/7 December 2010


INDICATORS S M A R T Rating

Rehabilitation of Rural Roads – out of total 28,000 kms

Acess to Improved Drinking Water - % of Rural Population

Access to Sanitation - % of Rural Population

NSDP Table 16: Key Indicators of Ministry of Rural Development

Session 7 Presentation on Indicators


6/7 December 2010

Session 7 – Issues for action plan Replication of MAFF M&E System Inventory of indicators (SWOT Analysis) Identification of weaknesses Target Setting (emphasis on “P”) Data collection (linkages, other organizations &

Proxies)Rigorous Data collection – verification

Capacity building Timing & Phasing of all activities


6/7 December 2010

Session 7 – M&E Systems and Program for next workshop

Action Plan Closing Remarks


6/7 December 2010

Thank you for your attention

CambodiaKingdom

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adb grant 0133-cam: public financial management in rural development ministries (component 1)

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