Download - ADB Grant 0133-CAM: Public Financial Management in Rural Development Ministries (Component 1)
ADB Grant 0133-CAM: Public Financial Management in Rural
Development Ministries (Component 1)
Workshop on Results-oriented M&E Systems in the Rural Development
MinistriesDecember 6-7, 2010
Management for Development Results
(MfDR)
2
MfDR in Rural Development Workshop 6/7 December 2010
Welcome Remarks
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MfDR/M&E Team
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ADB Jesper PetersenPortfolio Management SpecialistCambodian Resident Asian Development Bank.
Farzana AhmedPrincipal Results Management Specialist, Strategy and Policy Department
Walter A.M. Kolkma Principal Results Management SpecialistStrategy and Policy Department
Advisers Graham Walter, International ADB Consultant on MfDR and Monitoring and Evaluation systems
Terry O’Donnell, Team Leader, Public Financial Management and Public Sector Budget Specialist, ABD 0133-CAM/Component 1
Mr. Che SavunDeputy Team Leader, National Consultant ADB 0133-CAM/Component 1
Opening Session – what is MfDR
MfDR is a management approach to M&E that focuses on using results information to steer development activities toward clearly defined goals
Moves beyond emphasis on inputs and outputs to greater focus on outcomes and impacts
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Opening Session – Workshop objectivesFirst of 3 workshops - to develop, enhance and expand an agreed and workable framework for a results-oriented M&E system for rural development
to be developed further and implemented as a subcomponent in the ADB-financed Public Financial Management for Rural Development Program (PFMRDP).
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Opening Session – Workshop objectivesThe framework would cover all measurable indicators and their targets as drawn from Cambodia’s National Strategic Development Program (NSDP) Update 2009-2013, cascaded down to subprogram and activity levels
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Opening Session – Workshop objectivesWorkshop 1 will bring the 3 rural development (RD) ministries to the same level of understanding on M&E and MfDR by discussing MfDR and results monitoring systems, examining the NSDP indicators and sub-level indicators for the RD sector, and examining the existing M&E system in MAFF
agree on an action plan on what is needed to develop the system further.
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Opening Session – Workshop objectivesWorkshop 2 will present and discuss ideas on further developing the systems, budgets and capacities to better collect, monitor and evaluate the indicators performance. It will also finalise any sub-indicators not yet fully developed that might be needed to support the NSDP indicators, or determine an action plan to complete this.
Workshop 3 will develop the final framework for the M&E system, including details of indicators at different levels and define agency responsibilities. This would then be the basis for the system to be developed further and implemented as a subcomponent in the PFMRP.
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Workshop Outline Opening Session
– welcome remarks
• Brief overview MfDR• Workshop Objectives • Workshop Outline and Sessions• Introduction of Participants
Session 1 - Introduction
• MfDR – what and why
Session 2- Management for
Development Results
• Principles and Components• Open Discussion
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Outline (continued)Session 3 -
Indicators, NSDP, ASDP and MAFF
• NSDP, ASDP and program level indicators
• Outline of MAFF M&E System and Indicators
• SMART criteria
Session 4 – Break out session
• Group examination of indicators - SMART criteria
Session 5 • Presentation by each group • General discussion – sub-program and
activity level indicators to support NSDP program level indicators
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Outline continued
Session 6
• Re-cap NSDP Indicators and discussion on sub-program and activity level indicators
• Steps needed for indicators all levels - Action Plan for work prior to Second Workshop - (end January 2011)
Session 7
• Re-cap MAFF system and brief presentation by each Ministry on status their current M&E system
• Work Program for second Workshop - finalisation of Indicators and development of M&E framework and systems
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Session One: what is MfDR
MfDR is a management approach to M&E that focuses on using results information to steer development activities toward clearly defined goals
Moves beyond emphasis on inputs and outputs to greater focus on outcomes and impacts
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Session One: MfDR phases
Strategic planning and resource allocation
Selecting indicators and targets for measuring performance
Establishing responsibility and accountability for planned actions
Measuring and evaluating performance and results
Using results information to determine actions and resource use
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Session One – Why introduce MfDR
Improved performance and enhanced effectiveness of Government expenditure and programs, and donor-supported programs
increased accountability and transparency
Improved likelihood of increased donor agency funding, including capacity development in MfDR
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Session Two – Principles and Components
Purpose - to collate, aggregate, analyze, and report on results expressed in national development and national poverty alleviation plans.
The monitoring system does this by directing and facilitating the monitoring of other organizations at the national level, sector level, and below (implementing organizations, projects, etc).
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Session Two – Principles and Components
Elements for Effective National Level System:
1. Results-Based National Planning Framework 2. Institutional Framework for National Monitoring System
3. Data Collection Systems and Processes 4. Analysis, Reporting, and Use of Performance Information
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Session Two – Principles and Components
1. Results-Based National Planning Framework (basic foundation for monitoring) - results framework with results at the national level and sector level.
Results at sector level (from sector plans) connected to results at national level (from national plans)
Results cover the full scope of national development (not just foreign funded, or development budget)
Indicators to measure all results at all levels
Targets set for achievable annual / multiyear levels of performance
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Session Two – Principles and Components
2. Institutional Framework for National Monitoring System - a central agency with the mandate and capacity for national level, results-based monitoring
A national level performance measurement framework for all national level indicators to be managed by the central agency
Sector level performance measurement frameworks for all sector level indicators to be managed by sector level ministries and departments
Clear description of the processes and responsibilities for collecting, reporting, aggregating and analysis
Capacity and resources
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Session Two – Principles and Components
Capacity building of project staff in monitoring systems and processes
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Session Two – Principles and Components
4. Analysis, Reporting, and Use of Performance Information
Lessons and recommendations reach users as soon as possible for course correction
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Session Two – Principles and Components
Group Discussion:
1. Results-Based National Planning Framework 2. Institutional Framework for National Monitoring System
3. Data Collection Systems and Processes 4. Analysis, Reporting, and Use of Performance Information
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Session 3. Cascading and Linkages
Rectangular Strategy
National Strategic
Development Plan
Agricultural Sector
Strategic Developme
nt Plan
Poverty Reduction Strategy
ASDPFrameworkProgramsProjectsActivities
KEY INDICATORS Unit 2008Actual
2009 Estimated
2010Projected
2011Projected
2012Projected
2013Projected
Land under crops (cash and industrial crops) 000 Ha 596 645 774 930 1000 1000
Rice: cultivated area million Ha 2.61 2.63 2.65 2.65 2.65 2.65
Rice Yield per hectare tons 2.74 2.77 2.80 2.83 2.87 3.00
Irrigated land area 000 Ha 1.120 1.145 1.170 1.195 1.220 1.245
Reduction of animal morbidity % 6.0 5.5 5.0 4.5 4.0 3.5
Production of cattle Million heads 4.20 4.29 4.32 4.38 4.44 4.50
Cultivated area of rubber000 Ha 111.4 128.4 143.4 158.4 173.4 188.4
Yield per hectaretons 0.95 1.10 1.10 1.15 1.20 1.30
Rubber production 000 tons 26.6 38.5 49.5 63.3 78.0 97.5
Fishing Lots Sq. Kms 415 415 415 415 415 415
-Released to Fishery Community % 56.4 56.4 56.4 56.4 56.4 56.4
Fish: Production tons 471 515 617 668 726 788
cover -- % of land area % 59.00 57.59 57.99 58.39 58.79 59.19
Reforested 000 Ha 10.81 18.92 73 73 73 73
Forest Boundary Demarcation km 321 228 413 500 500 500
Forestry Community No. 124 210 300 350 400 450
NSDP: Key Indicators for Agriculture, Fisheries, and Forestry
Session 3 - Outline of MAFF M&E System and IndicatorsMAFF has 5 programs Enhancement of Agricultural Productivity and Diversification Enhancement of Market access for Agricultural Production Strengthen Institutions, Legal, HRD Sustainable Fisheries Resource Management Sustainable Fisheries Resource Management
Each program is broken down into sub-programs – e.g for P1, S1 = soil improvement, S2 = increasing crop production, etc.
Each sub-program broken down into activities – e.g. for S1, A1 = dissemination of compost fertiliser; A2 = crop zoning in communes.
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Session 3 - Outline of MAFF M&E System and Indicators
System designed to support program budgeting cycle - uses forms: Planning (P1-P4); Monitoring (M1-M3) and Evaluation (E1-2)
MAFF has indicators for each program, sub-program, and activityProgram level indicators relate to the NSDP, sector strategies and the Ministry Strategic Budget Framework (MSBF) - e.g. for P1 increasing farmed area; increasing rice productivity
Sub-program indicators relate to achievement of program objectives - e.g. for S1 = soil improvement from using compost, S2 = increasing crop production, etc.
Each sub-program has a number of activities and indicators relate to outputs - e.g. for A1 = compost warehouses, A2= communes covered
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Session 3 - MAFF M&E Information System
Planning Forms Monitoring Forms Evaluation Forms
P1 - Ministry Programme Budget Summary
M1 - Quarterly Monitoring Report
E1 - Sub-Programme Evaluation
P2 - Programme Profile
M2 - Annual Monitoring Report
E2 - Programme Evaluation Summary
P3 - Sub-Programme Profile
M3 - Site Visit Report
P4 - Activity Profile
Session 3 - Outline of MAFF M&E System and Indicators
Form P1 – Form P1 - Ministry Programme Budget Summary.doc
Form P2 – Form P2 - Programme Profile.docForm P3 – Form P3 - Sub-Programme Profile.docForm P4 – Form P4 - Activity Profile.docForm M1 – Form M1 - Quarterly Monitoring Report.docForm M2 – Form M2 - Annual Monitoring Report.docForm M3 – Form M3 - Site Visit Report.docForm E1 – Form E1 - Sub-Programme Evaluation.docForm E2 –
Form E2 - Programme Evaluation Summary.doc
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Session 3 -MAFF M&E FrameworkLevel Admin
LevelM&EType
M&E Frequency
Reports to InformationSource
Goal Program
DPS Impact 2 and 5 years
MoP InternalExternal Evaluation
Purpose outcome
Depart. Outcome Annual DPSMEF
Form M2Site VisitsExt Eval
Output activity
Dept - Unit Output Quarterly DPS Form M1Project Reports
Session 3 – Indicators SMART criteria
Specific - precise and unambiguous
Measurable - quantitative and/or qualitative
Achievable - realistic in what is to be achieved
Relevant - useful for management
Time-bound - clearly stated target date
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Session 4 – Break out Session
Group examination of indicators - using SMART criteria
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Session 5 – Break out Session
Presentation by each group General discussion – sub-program and activity
level indicators to support NSDP program level indicators
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Session 6 – Indicators
Re-cap SMART Indicators Group exercise on NSDP Indicators Presentation Discussion on data collection Steps needed for indicators all levels Action Plan for work prior to Second
Workshop (end January 2011)
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Session 6 – Indicators SMART criteria
Specific - precise and unambiguous
Measurable - quantitative and/or qualitative
Achievable - realistic in what is to be achieved
Relevant - useful for management
Time-bound - clearly stated target date
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Session 6 – Indicators
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KEY INDICATORS Unit 2008Actual
2009 Estimated
2010Projected
2011Projected
2012Projected
2013Projected
Land under crops (cash and industrial crops) 000 Ha 596 645 774 930 1000 1000
Paddy: cultivated area million Ha 2.61 2.63 2.65 2.65 2.65 2.65Yield per hectare tons 2.74 2.77 2.80 2.83 2.87 3.00Rice Production million tons 7.17 7.28 7.42 7.50 7.60 7.95Irrigated land area 000 Ha 1.120 1.145 1.170 1.195 1.220 1.245Reduction of animal morbidity and mortality rates % 6.0 5.5 5.0 4.5 4.0 3.5
Production of cattle and buffaloes Million heads4.20 4.29 4.32 4.38 4.44 4.50
Cultivated area of rubber000 Ha 111.4 128.4 143.4 158.4 173.4 188.4
Yield per hectaretons 0.95 1.10 1.10 1.15 1.20 1.30
Dried rubber production 000 tons 26.6 38.5 49.5 63.3 78.0 97.5Fishing Lots Sq. Kms 415 415 415 415 415 415-Released to Fishery Community % 56.4 56.4 56.4 56.4 56.4 56.4Fish: Catch (from all sources) tons 471 515 617 668 726 788cover -- % of land area % 59.00 57.59 57.99 58.39 58.79 59.19
Reforested (cumulative total from 1985) 000 Ha 10.81 18.92 73 73 73 73
Fuel Wood Dependency -- % of households % of households 73 67 61 59 56 54
Boundary Demarcation km 321 228 413 500 500 500Forestry Community No. 124 210 300 350 400 450
NSDP Table 15: Key Indicators for Agriculture, Fisheries, and Forestry
Session 6 – Indicators
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NSDP Table 15: Key Indicators for Agriculture, Fisheries, and Forestry
INDICATORS 2008(Act.)
2009(Est.)
2010(Est.)
2011(Est.)
2012(Est.)
2013(Est.)
2015(CMDGs)
Rehabilitation of Rural Roads – out of total 28,000 kms 24,140 25,658 26,658 27,658 28,658 29,658 32,000
Acess to Improved Drinking Water - % of Rural Population 40.49 41.99 43.49 44.99 46.49 47.69 50.09
Access to Sanitation - % of Rural Population 23.24 24.24 25.00 27.00 29,00 31.00 33.00
NSDP Table 16: Key Indicators of Ministry of Rural Development
Session 6 – Indicators
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KEY INDICATORS Unit S M A R T RatingLand under crops (cash and industrial crops) 000 Ha
Paddy: cultivated area million HaYield per hectare tonsRice Production million tonsIrrigated land area 000 HaReduction of animal morbidity and mortality rates %
Production of cattle and buffaloes Million heads
Cultivated area of rubber000 Ha
Yield per hectaretons
Dried rubber production 000 tons
Fishing Lots Sq. Kms-Released to Fishery Community %Fish: Catch (from all sources) tonscover -- % of land area %
Reforested (cumulative total from 1985) 000 Ha
Fuel Wood Dependency -- % of households % of households
Boundary Demarcation kmForestry Community No.
NSDP Table 15: Key Indicators for Agriculture, Fisheries, and Forestry
Session 6 – Indicators
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NSDP Table 15: Key Indicators for Agriculture, Fisheries, and Forestry
INDICATORS S M A R T Rating
Rehabilitation of Rural Roads – out of total 28,000 kms
Acess to Improved Drinking Water - % of Rural Population
Access to Sanitation - % of Rural Population
NSDP Table 16: Key Indicators of Ministry of Rural Development
Session 7 Presentation on Indicators
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Session 7 – Issues for action plan Replication of MAFF M&E System Inventory of indicators (SWOT Analysis) Identification of weaknesses Target Setting (emphasis on “P”) Data collection (linkages, other organizations &
Proxies)Rigorous Data collection – verification
Capacity building Timing & Phasing of all activities
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Session 7 – M&E Systems and Program for next workshop
Action Plan Closing Remarks
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Thank you for your attention
CambodiaKingdom
of Wonder