Common Educational Proficiency AssessmentAdministration Training

Test Schedule

English First AttemptSaturday, March 2nd, 2013

English Second Attempt

Saturday, May 4th, 2013

• CBT or PBT (dependent on venue)• No Math!• All dates are fixed.

Make-Up ExamSaturday, June 1st, 2013

Test Day Schedule

Why are all tests scheduled at the same time and on the same day at all venues?• To prevent cheating• To maintain efficiency

Why aren’t students allowed to start the exam after 10am (first shift) and 2pm (second shift)?• To prevent cheating• To facilitate a timely closing of the

test for staff, proctors, site supervisors, and CEPA staff

Site Supervisors’ Responsibilities• All Communication with NAPO / CEPA • Informing Staff of Schedules and

Responsibilities• Training Staff for Registration, Help Desk,

Proctoring, Authentication, etc. • Preparation for Administration• Monitoring all staff on exam day• Packing and safe return of materials

If any of these items is delegated to another employee, the Site Supervisor is

in charge of checking to see that the work has been done correctly.

Preparation for Administration

Seating Plans Registration Database Documents and Forms Facilities Staffing + Training Supplies Making Exam Packs Closing the Exam

Creating a Seating Plan for CBT

1. Identify the computer labs you will use for CEPA.

2. Count the seats in these rooms.3. Provide this information to CEPA.4. CEPA will make a list of candidates.5. CBT will be printed on CEPA tickets. 6. On exam day, fill rooms as students

arrive.

Creating a Seating Plan for PBT1. Identify the rooms you will use for CEPA.2. Count the seats in these rooms.3. Provide this information to CEPA. Put the rooms in

order of preference. 4. CEPA will make a list of candidates, sorted by NAPO

ID, with room and seat numbers.5. Cut and paste this list into the blank sign-in sheets.6. Receive answer sheets in order of NAPO ID and

seat.7. Put answer sheets and sign-in sheets in exam

packs. 8. Seat numbers and rooms will be printed on CEPA

tickets.

Room A002Seats 21-40

The PBT Exam Pack

Each proctor will receive an exam pack. What does it include?

20 Answer Sheets 20 Test Booklets Sign-In Sheet Assessment Irregularity Form Misconduct Form (Red and Yellow Cards) (Help Sign) Pencils and Erasers

All exams must be returned to CEPA in complete packs, including unused materials. Unused booklets should remain sealed.

Special Needs CandidatesWhat should be done if a parent or student contacts you concerning a special needs candidate?Contact Ryan. Is it okay to read the exam to blind students?No. Call Ryan.Is it okay to allow a diabetic to eat a snack if needed?Yes. No one else may eat during the exam. If a student has a broken arm, can someone else write his essay?No. Call Ryan.

Registration

One Registration Desk per ______ students

______ Barcode Scanner per computer

What two forms of ID can the Registration Desk accept? Original Emirates ID or Original Passport

What if the student has no ID, or brings a photocopy?The student should go to the Help Desk.

What if the student has no ticket?Help Desk.

150

1

CEPA Tickets

Bring this ticket and a passport or Emirates ID

Results will be sent by SMS and via the NAPO portal

If you have special needs, please contact NAPO

Help Desk

Only has a copy of her passport.

Assigned to morning shift.Arrives in time for 2nd shift.

Arrives at 2:15. Not registered for the exam.

Forgot ID. Parents will bring it before the test ends.

No CEPA ticket, but she’s on the registry.

Registered for ZU, but shows up at Dubai Men’s.

Can take the test!No CEPA ticket, but she’s on the…Assigned to the morning shift, but…Registered at ZU, but arrives at….Forgot ID, but parents will bring it

Not today.Only has a copy of her passportNot registered at allArrives at 2:15 Only has a gym membership

Only has a gym membership.

Proctor Responsibilities

Distribute / Collect materials Check that mobile phones are off Play instructional video/ read

instructions Complete Sign-In Sheets with station

numbers Check that students have bubbled in

the version number and are answering on the answer sheets in pencil

Circulate during exam

Generics

Do not use until you have called Ryan Gjovig

Check and double check ID For CBT, ensure that the

Authenticator knows to put the student’s name and ID in the comments field.

For PBT, check and double check that name (English) and ID are in pencil.

Authenticator Responsibilities

How can a student cheat on the CEPA CBT?By switching NAPO ID #’s with another student. What if a student has logged on with the wrong ID number?The authenticator can change it!What should the authenticator do with Generics?Type the student’s real name and NAPO ID into the comments field. Can authenticators share login credentials?No.

Misconduct

Where should you look for information about cheating and other misconduct?