administrator’s classmate resource guide 2018-2019 · 2018-10-16 · department of regional...

DEPARTMENT OF

REGIONAL SCHOOLS AND INSTRUCTIONAL PROGRAMS

Department of Regional Schools and Instructional Programs

71 Clinton Road, P.O. Box 9195, Garden City, NY 11530-9195

Phone (516) 622-6813 Fax: (516) 333-8135 www.nassauboces.org

Administrator’s ClassMate Resource Guide 2018-2019

ClassMate Support – The ClassMate Internal Help Desk

Administrator/Guidance Counselor Checklist

Enrollment Reports

Archive Reports

Data Validations: Attendance

Grading

Discipline

Midterm

Work Based Learning/CDOS

BOCES Enrollment (CTE Program Intensity)

Admin Reports:

Schedules: Teacher & Student

Rosters

Grade Review

Attendance Review

Discipline: VADIR, DASA, Referrals and Anecdotals Review

Work Based Learning/CDOS Credential/ 4 + 1 Career Pathways

Progress Report Review

Report Card Review

Closing the Marking Period

End of Year

District, Parent and Student Portals

Weighted Knowledge Categories

Marking Period and Final Formulae

Progress Report and Marking Period Timeline

Please note: Recent additions are highlighted.

of 24 ClassMate Admin Guide v2




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RSIP “ClassMate” Support Procedure:

A ClassMate Help Desk Ticket provides the ability to keep track of support requests and allows for timely and effective support for more relevant professional development.

For Any ClassMate Assistance:

Please complete a ClassMate Internal Help Desk Form on the Barry Tech or LIHSA website under “Staff Resources.”

When filling out the form, please be as detailed as possible.

The Internal Classmate Help Desk forms will be checked twice a day.

Someone will contact you via email and resolve your problem in a timely manner.

If you need immediate assistance, please call Jyoti Sood at extension -6813 or -6837

If for any reason ClassMate is down between the hours of 7:30-8:00 AM, and then again at 11:45-12:15 PM, please contact Nina at extension -2378. Teachers should take attendance on paper and send to the Attendance office by 8:15/12:15 until the problem is resolved.

Please Note: Phone calls or e-mails will not register or log the problem. Only electronic help desk calls submit the problem.

The link for the ClassMate Internal Help Desk is: https://www.nassauboces.org//cms/module/selectsurvey/TakeSurvey.aspx?SurveyID=270

https://www.nassauboces.org/cms/module/selectsurvey/TakeSurvey.aspx?SurveyID=270





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Administrator/Guidance Counselor Checklist Classmate Quarterly Data Requirements

1. At least once/week

Validations – Attendance and Discipline Attendance Review

2. 5-Weeks – Progress Report – in addition to the weekly review

No-Show Review & Identification – October 1 (Students who have not attended since 1st day) Data Validations – Attendance, Discipline, and Grades: Curriculum (Skill) and Knowledge CTE Validation Reports – WBL/CDOS/4 + 1 Career Pathways; BOCES Enrollment Grade Review – Barry Tech CTE and LIHSA: all grade components including PEP level tasks:

1 skill grade, 2 knowledge grades, 1 of each TA grade per week Discipline State Reporting – School Safety Educational Climate Form (formerly VADIR and DASA) Progress Report comments

3. 10-Weeks – Marking Period Close – in addition to the 5-week review:

Grade Review, all locations CTE Technical Academic and CFM grades All Validations, including *BOCES Enrollment Validation Report– *Barry Tech CTE Discipline State Reporting –SSEC (formerly VADIR and DASA) Review Report Card comments

4. Fall Semester – in addition to the Marking Period Close Review

Midterm Validation Mid-term Exam Grade is entered before MP 2 closes Fall Semester Courses: Final Exam and Final Grade CDOS/4 + 1 Career Pathways/Work Based Learning Reports – Barry Tech CTE

5. Spring Semester/End of Year Timeline – in addition to the Marking Period Close Review

CFM completed and passing (Barry Tech CTE) Proficiency Employability Profile (CTE) CDOS/4 + 1 Career Pathways /Work Based Learning Reports and Validations (Barry Tech CTE) All Data Validations, including BOCES Enrollment Validation Report– Barry Tech CTE Technical Endorsement (Barry Tech CTE)

Work Based Learning Industry Assessments Scores: Written and Practical Final Project Passing Course

Midterm and Final Exam grades

Final Grade Semester and Full year courses Technical Academics (Barry Tech CTE)

(continued next page)





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Discipline State Reporting – Finalize SSEC Report (School Safety and the Educational Climate Summary Data Collection)

Enrollment

Enrollment Module

Enrollment Reports

Current School Year

Any enrollment reports run before the first day of school must use the first day of scheduled classes as the ROSTER DATE in the parameters: CTE and LIHSA: 09/04/2018 Supplemental (Pull-out): 09/12/2018

Modules> Student Enrollment> Student Enrollment Display Select student and view enrollment history as well as current schedule Reports> Student Enrollment> … Enrollment by Cluster Gives new and returning student totals by course Enrollment by District Totals Gives summary totals for each district by session. Regular and Skills student totals are included. BOCES Enrollment Validation Verify students’ CTE program enrollment, technical weeks and program intensity status (Run by district) for the current school year. Paraprofessional Report Active (current) student enrollment in report format that can export to Excel to sort and filter. Displays grade level, sending school, course, teacher, session. Students Enrolled Between Dates** Displays new students enrolled between dates entered in parameters. Student Withdrawal Report-NB** Run for student BOCES withdrawals or course drops. Student Permanent Record-NB** Complete record of student enrollment and grades. Includes student photograph, ethnicity and home school counselor. NEW – Teachers have Permanent Record for each of their students Reports> Teacher Grading> Student Permanent Record-NB**





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ARCHIVE REPORTS Archive Reporting Find information for previous students

Reports> Archive Reporting>. . . Enter the Calendar Year for the archived school year as a six-digit number in the parameter values box: 201314, 201415, 201516, 201617, 201718 etc. Report is the same format as the current school year report. Archive Student Permanent Record-NB** (for all students) Archive Student Withdrawal Report-NB** Archive Admin Anecdotals Archive NB Student Transcript (for CTE and Arts) Archive Student Attendance History Archive Student Referral History Archive Student Suspensions by Location Archive Teacher Anecdotals by Student Archive Program Re-Approval Archived Student Demographics (address/phone numbers/dist/sch) Archived WBL Career Ready Experiences**

Data Validations

ClassMate Data Validations

CTE Enrollment Validation Run for Barry Tech CTE – 001100

Modules> Student Enrollment> ClassMate Data Validations

Attendance – Barry Tech Run the missing attendance validation each day. Coming Soon: Missing Attendance Report

Attendance – LIHSA Run the Attendance Submission Report each day to locate missing attendance. Coming Soon: Missing Attendance Report Grading – run weekly Review for incorrectly entered task (curriculum) and knowledge grades

Discipline – run weekly Review for incomplete or incorrectly entered suspensions or referrals. This will impact students’ attendance as well as the accuracy of the VADIR export which displays your referrals.

Multiple Midterms – run in MP 2 Select TRUE. The validation displays student/course who do not have a midterm exam assigned and students who have a midterm exam assigned, but not graded.

Reports> Student Enrollment> BOCES Enrollment Validation Verify students’ CTE program enrollment, technical weeks and program intensity status (Run by district)





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WBL/CDOS Validations Run for Barry Tech CTE – 001100

Reports> COOP Education Options> Coop Validation Report

Students marked for CDOS or 4 + 1 Career Pathways Diploma with no WBL experience

Students marked with COOP attendance and no WBL experience CTE students with no WBL experience Employers with no contacts

Schedules

Teacher Schedule

Student Schedules

Barry Tech: Reports> Student Enrollment> Admin Teacher Schedule LIHSA: Reports> Student Enrollment> Admin Teacher Schedule-LIHSA Modules> Student Enrollment> Student Enrollment Display Student schedule history: Displays current and all previous enrollment for students Barry Tech: Reports> Student Enrollment> Consolidated Student Schedule Displays current schedule for students LIHSA: Reports> Student Enrollment> Consolidated Student Schedule-LIHSA

Rosters

Rosters

Run by location

Reports> Admin Attendance> … Attendance Teacher Roster Attendance Teacher Roster w/o Suppl

Reports> Student Enrollment>… Alpha Student by District Alphabetical Student Roster by Home** Scheduled Class Roster w/ Class ID** (includes supplemental

classes) Student Roster by Class** (Replaces Alphabetical Student Roster

by Class)





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Current Student Course History

Transcript Permanent Record

Reports> Report Cards> Nassau Student Transcript Reports> Student Enrollment>Student Permanent Record NB** Modules>Student Enrollment> Student Permanent Records View only (No data entry; no printing available)

Grade Review

Grade review for current school year student enrollment Select ‘Calculate’ on the menu bar of the MP Gradebook or Student Snapshot before running grade reports.

Current Grades Reports:

View Grades and/or Calculate Grades Modules> Admin Grading> … Admin MP Gradebook When you open this module all classes automatically calculate. or Admin Student Snapshot Both modules have a ‘calculate’ function on the menu bar to calculate students’ grades in each location. Reports> Admin Grading> … Admin Knowledge Activity Bank w/Academics A print out of knowledge bank activities Current Grades by Course Displays component grades (WE, Knowledge, Skill) and MP calculations Student MP Grade Profile Select MP. Displays attendance and all grades, knowledge activities (graded and ungraded)/tasks, TA grades. Shows MP component calculations. CTE & TA Grades by Class Displays current calculated marking period grade to date and number of activities graded (Skills, Knowledge, Technical Academics). Similar Report: Admin Grading Component Summary (Companion teacher report available) Admin Task and Knowledge Report Displays all Tasks and Knowledge Activities graded within a parametered date range.





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CFM

Technical Academics

Reports>Admin Grading> Admin CFM Task Summary Displays number of CFM activities that are graded. Student does not pass CFM unless all CFM activities are graded and the average is passing. Technical Academics by Student – Barry Tech CTE only Displays technical academic activities and grades for each marking period

Attendance Review

Attendance

THE CLASSMATE PATH FOR ALL ATTENDANCE REPORTS is Reports> Administrative Attendance . . .

Attendance Submission Report Report displays classes with completed and missing attendance. New Parameter: Missing Attendance Only: Use dropdown to select YES, ONLY show missing attendance Attendance discrepancies are in bold font, and course name is in RED.

COMING SOON: Missing Attendance Report This report will allow you to print all missing attendance by Class and date. Attendance Teacher Roster; Attendance Teacher Roster w/o Suppl You should have an updated class roster at all times for fire drills/ substitute teacher, etc.

Student Att Summary by Class w/ Sup** Displays all student attendance totals in CTE, Academic and Supplemental classes in table format. Includes student start date. (Use for No-Shows.)

Absences> (Absences Greater Than) Displays all students with absences equal to or greater than a specified number. Select date range and appropriate locations. Select Details – YES to see attendance conditions entered for each absence. (Use for No-Shows.)

NEW: Select Counselor Name in dropdown parameter to view classes assigned to the counselor. Attendance Totals Report** Displays daily CTE and supplemental attendance totals for each category and provides student present and absent percentage totals. Student Attendance History by Name Ideal for seeing student attendance history





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Attendance (continued)

Supplemental Student Attendance History by Name Student attendance history for supplemental (pull-out) classes Administration Work Ethic Comments Displays daily WE values and comments entered by Admins or Teachers Supplemental Attendance Verification (for supplemental classes) Class roster displays period by period student attendance for purpose of verifying attendance Daily Attendance Reports

Daily Attendance Bulletin Daily Attendance by Class

Use parameters to create a daily attendance report for one or more locations, courses or classes. Outstanding Attendance Report Used for Student Outstanding Attendance Award. Breaks down negated, excused and unexcused absences. Displays MP average, sending school, course, session, teacher.

Discipline Review: Referrals and Anecdotals

Discipline

State Reporting

ClassMate Reports

Discipline

Reports> State Reporting> . . . VADIR Detail Export Displays all suspension information as it relates to the new School Safety and Educational Climate (SSEC) Report. This report exports to Excel in order to locate errors and correct them. NY Violence and Weapons and DASA Reports – replaced by SSEC report SSEC – Summary Data Collection form – new format One report combines former VADIR and DASA Reports. Fewer categories, offenses are weighted. THE CLASSMATE PATH FOR ALL DISCIPLINE REPORTS is

Reports>Admin Discipline>. . . Referrals By/Sent to Enter start/end location; start/end your last name; click OK. Discipline Referral Submission Report Discipline Referrals by Teacher Displays referrals entered by teachers





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WORK BASED LEARNING/CDOS CREDENTIAL/4 + 1 CAREER PATHWAYS

WORK BASED LEARNING CDOS CREDENTIAL 4 + 1 CAREER PATHWAYS Reports> Coop Education Options>

This year, eligible students are flagged for the CDOS Credential and 4 + 1 Career Pathways Diploma. Courses currently eligible for the 4 + 1 Career Pathways Diploma are:

Auto Tech/Skills Early Childhood Development Medical Assisting Police Science Power Sports & Small Engine Repair Video Production

Run the SL Data Export Wizard and select CDOS Eligible and 4 + 1 Career Pathways to identify selected students for these diplomas.

Reports> Co-op Education Options> . . .

COOP Hours Summary

ClassMate Reports Discipline (continued)

Administration Anecdotals Displays anecdotal records Admin View-Teacher Anecdotals by** Displays anecdotes entered by teachers Discipline Statistics by Course, Discipline (Misconduct) and Home School (Three reports) Displays discipline (misconduct) totals for each course and class, separating Special Ed and Gen Ed student totals as well as marking period breakdowns. (Teacher companion report available) The two other reports break down referrals by misconducts and home schools. Grand totals appear at the end of each report. Student Referral History Student Referrals w/ Anecdotals Displays student referrals Referrals w/ Anecdotals includes a correlating anecdote if entered. Suspensions by Location Displays all suspensions entered in ClassMate by location. Includes type of suspension, dates, number of days, misconduct, sending district and a w/d date if the student was withdrawn. Exports to Excel.





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Reports> Coop Education Options>

Displays the totals of student’s WBL hours. If C attendance is not entered, the hours will not calculate.

COOP Hours by Student (Same as the Coop Hours Summary, but prints a separate page for each student

COOP Weekly Internship Report Displays student’s current and/or inactive WBL experiences

Employer Contact Labels Exportable Excel spreadsheet to create business contact labels

COOP Validation Report Correct missing co-op attendance and/or missing WBL experience information for CDOS eligible and other students as well as Employers missing contact information.

COOP After Hours by Student Report Displays student’s after school hours WBL experience with manual entry total.

COOP Attendance by Course/Class

Displays student’s Co-op attendance with and without WBL experience. Missing WBL experience must be entered for WBL to be validated.

CDOS Credential Checklist – Use parameter for start/end student, or print for all CDOS eligible students. Checklist of CDOS criteria will display on a report.

Progress Report Review

Progress Reports

Edit and Review

Completed Progress Reports:

Modules> Admin Grading> Admin Progress Report Submit/Un-submit/Edit/Re-submit Progress Reports Reports> Admin Grading> … Progress Grades by Class w/ Comments** Class report includes comments and Y/N for progress report submission. Unsubmitted Progress Reports** Lists all unsubmitted student progress reports Student MP Grade Profile Note: Calculate student grades in MP Gradebook before running this report. Select MP. For Academic classes, you must also select the academic MP. A detailed report that displays all grade components for students. Reports> Admin Grading> … Student Automated Progress Report The teacher-submitted, individual student progress reports.





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LIHSA Consolidated Progress Report** NB Consolidated Progress Report (Progress report for students with more than one class)

Report Card Review Before the marking period closes, correct the ClassMate Data Validations.

Attendance: Enter missing attendance Discipline: Correct suspension and referral errors

Contact the ClassMate Internal Help Desk for assistance.

Grades: Correct skill or knowledge activity date errors

Report Cards

Attendance Review Grade Review Always calculate grades in EACH MP by opening the Admin MP Gradebook or selecting CALCULATE > All Classes on the menu bar of the Admin Student Snapshot before generating these reports.

Here are report cards for you to review AFTER the marking period closes.

BEFORE EACH MARKING PERIOD CLOSES REVIEW THE FOLLOWING REPORTS: Reports> Admin Attendance> …

Student Att Summary by Class w/ Sup** Absences > (Greater Than) Student Attendance Calendar

Reports> Admin Grading> …

CTE & TA Grades by Class Current Grades by Class with Comments Student MP Grade Profile Admin CFM Task Summary – Barry Tech CTE only

Reports> Report Cards>

Proficiency and Employability Profile – Barry Tech CTE) Report Cards

Barru Tech: Reports> Report Cards> Portrait Alpha Report Card

NEW REPORT -- Grades by Course/Class w/TAs

LIHSA:

Reports> Report Cards> WIP





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AFTER MARKING PERIODS 1, 2 and 3 CLOSE Report Card grades can be reviewed after the marking period has closed.

Report Cards:

Grade Sheets to Review for MP Grades and Comments: Grade sheets are the definitive grades the student receives on his report card. The grade sheets supersede all other ClassMate reports. Run the Grade Edit List reports for EACH LOCATION as soon as the marking period closes. For Barry Tech CTE and LIHSA Arts Locations: Reports> Admin Grading> Grade Entry Form/Edit List NEW: Now displays full comments not IDs and CFM P or F. Displays all report card grades and comments. Teachers have same reports: Teacher MP Grade Report

Review Missing Grades: Reports> Admin Grading>

No Grade Edit List (missing mp, midterm or final exam grades) – CTE/Supp/LIHSA Arts

Technical Academic No Grade Edit List (Barry Tech CTE only)

Finalizing Comments: Modules > Admin Grading > Admin Grades by Class or Admin Grades by Student Finalizing Report Cards: Reports> Admin Grading>…

Admin All MP Grades Failure Report

(All Incompletes and grade overrides should be listed on the Grade Adjustment Sheet, signed by the Principal, and sent to the Central Office)

Preview Report Cards: Reports> Report Cards> …

Barry Tech: Reports> Report Cards> Portrait Alpha Report Card_NB**

LIHSA:

Reports> Report Cards> LIHSA RC_PRO** This report card now includes the revised Portrait Alpha Report Card and the Arts Proficiency Profile reports.





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End of Year Review

Administrative Reports to Save at the End of the School Year that are not

Available in Archive Reporting

Just before the data rollover to the next school year, around July 20, it is a best practice to

PDF (save) a few ClassMate reports:

Attendance Student Att Summary by Class w/ Supplemental

Discipline OSS Letter New**

VADIR Detail Export

SSEC Summary Data Collection Form (State Reporting)

Grading Technical Endorsement Checklist by Class

CFM Task Summary Report

Grades by Course/Class w/ TAs

Proficiency and Employability Profile





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CLOSING MARKING PERIOD 4 / Year End Review In addition to the usual End of the Marking Period Reports, there are a number of ClassMate

reports that should be run during marking period 4 to assess the student’s final progress.

These reports in this section should be run once during each marking period, and then on a weekly basis once MP4 begins.

END OF YEAR REPORTS

CDOS CREDENTIAL CHECKLIST PEPS PERCENT TASKS COMPLETED CFM FINAL GRADES

CDOS Credential Checklist – Barry Tech The checklist provides a list of requirements for a CDOS Credential, Career Pathway or 4 + 1 Career Pathways Diploma. Much of the information is autofilled with data already entered in ClassMate. Contact Shelly Rebaudo with any questions regarding student eligibility or changes in requirements. Reports> Coop Education Options> CDOS Credential Checklist Proficiency & Employability Profile – Barry Tech Student PEPS (includes 21st Century Skills for Workplace Success)- teachers must complete for all graduates and non-returning students. Check with your supervisor for all other students Reports>Report Cards>Proficiency/Employability Profile

Percent Completed Report Displays overall percentage of all tasks graded in student’s CTE program Reports> Student Enrollment> Percent Completed Report

Admin CFM Task Summary – Barry Tech Displays numbers of CFM activities students passed. Students must have a passing grade in the CFM unit to graduate and complete the CTE sequence. Select YES for details to see the grades for each activity. Reports>Admin Grading>Admin CFM Task Summary

Student MP/Final Grade to Date Report- runs at the start of MP4. Students should have all final grade formula components to produce a final Grade. Use the MP Gradebook to calculate all classes before running this report. Reports>Admin Grading> Student MP Final Grade to Date Report Use parameters needed: student, course, location, etc. If there is a ** in the MP box, the student was not enrolled in the MP, and will calculate a final grade if all other final formula components are complete. No manual calculation of a final grade is necessary.





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TECHNICAL ACADEMICS TECHNICAL ENDORSEMENT COOP VALIDATION REPORT CDOS – Barry Tech CDOS CREDENTIAL CHECKLIST

Technical Academic Final Grade to date – Barry Tech Students need to have a TA grade for every marking period to produce a final grade. Reports>Admin Grading>Technical Academic Final Grade to date

Technical Endorsement Checklist by Class – Barry Tech, NYS Approved Programs Students must have all five boxes checked to be eligible to achieve TE. Requirements:

- Pass Written and Practical Assessments - Work Based Learning Experience - Pass a Final Project - Pass course – Course completion (54 weeks)

Reports>Admin Grading>Technical Endorsement Checklist by Class Start/End Course, or click OK for all courses. Reports> COOP Education Options> Coop Validation Report Students eligible to receive a CDOS diploma must complete 54 hours of WBL. A COOP validation was created to make sure students meet the criteria. This validation displays:

Students marked for CDOS Diploma with no WBL experience Students marked with COOP attendance and no WBL experience CTE students with no WBL experience

Reports> Coop Education Options> CDOS Credential Checklist Use parameter for start/end student, or print for all CDOS eligible students. Checklist of CDOS criteria will display on a report.

Before Marking Period 4 closes:

Correct the ClassMate Data Validations (Contact the ClassMate Internal Help Desk for assistance)

o Attendance: Enter missing attendance o Discipline: Correct suspension and referral errors o Grades: Correct skill or knowledge activity date errors

Grade & Attendance Report Review (see Report Card page)





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Portals

ClassMate maintains portals for home school counselors and administrators and parents.

The District Portal

In addition to viewing students’ attendance, grades and schedules on the portal, counselors are able to

initiate registration for new students on the District Portal. Once the preliminary form is submitted in

ClassMate, the registrar waits for the confirming paperwork to arrive and starts the application process

with the counselors at Barry Tech or LIHSA.

New for 2017-2018 are enrollment, attendance and grade reports that counselors can generate on the

portal. This new feature will eliminate several phone calls to our offices, enabling our staff to work

more efficiently.

Attendance reports – individual student and home school summary reports – will eliminate the need

to send frequent attendance reports to home schools and allow home school counselors to remediate

attendance problems sooner. Daily attendance report is available.

Summarized Progress Report and Marking Period grade reports will enable the home school

counselors to view and print student grades sooner to meet their building’s deadlines.

Enrollment reports will list currently enrolled students and their program of study.

Registration and Projection reports in the Spring, will allow counselors can keep track of the

students who have been registered and accepted for the next school year.

The Parent Portal

Parent Portal include phone number preferences. It is hoped that this will improve outreach to

parents via Blackboard Connect (Nassau BOCES’ Robocalling System) as well as ClassMate.

Parents have always been able to see their child’s attendance, grades and schedule on the Parent Portal.

This year, they will be able to see and/or print a student absence report, progress report and report

card.

The Student Portal

This year, our students are able to view their classroom progress on the new Student Portal. Every

student is given access to this portal which displays their attendance, schedule, work ethic, knowledge

and skill grades. They will have the opportunity to see this information in real time and to make every

effort to keep the data accurate.





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Weighted Knowledge Categories

The Health Cluster, supplemental (pull-out) and a few other CTE courses opted to use weighted knowledge

categories in their marking period knowledge grade component calculation. Only those knowledge

categories they selected can be used to create a knowledge activity. (If an incorrect category is selected, the

ClassMate user gets an error message and the knowledge activity will not be saved in the knowledge bank.)

All allowable weighted categories must be utilized in the marking period for the knowledge grade to

calculate correctly. PLEASE NOTE: If any of the allowable weighted knowledge categories is not assigned to

a knowledge activity during a marking period, the knowledge component grade will calculate based on

points earned/points available. No weights will be applied. For best results, it is recommended that an equal

amount of activities for each weighted category be graded in the marking period.

All other courses are free to choose any knowledge category. All knowledge activities for the marking period

are calculated with equal weight, based on points earned/points available

The following courses have weighted knowledge categories:

1. All Barry Tech Supplemental (Pull-out) academics: Health, Marine Science, Physical Education

Only two knowledge categories in the knowledge bank may be selected:

tests/quizzes: 60%

hw/cw/jrnl/lab/proj/portf: 40%

2. Auto Body, Auto Tech, Computer Tech, Culinary Arts, Network Cabling:

Only two knowledge categories in the knowledge bank may be selected:

tests/quizzes: 60%

hw/cw/jrnl/lab/proj/portf: 40%

3. Health Cluster: Dental Assisting, Medical Assisting, Nurse Assisting, Personal Trainer, Physical Therapy Aide

Only five knowledge categories in the knowledge bank may be selected:

Tests: 30%

Labs/Projects: 25%

Quizzes: 20%

CW/JRNL: 15%

HW: 10%





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Marking Period and Final Formulae

MARKING PERIOD FORMULAE FOR RSIP PROGRAMS

BARRY TECH CTE COURSES Work Ethic Knowledge Skills

MP Formula #1

Auto Tech, Aviation, Barbering, Comp Game

Des, Early Child Care, Police Sci, Power

Sports,

33 33 33

MP Formula #2

Animal Care, Audio Prod, Dental Assist,

Fashion, Horse Sci, Med Assist, Medical

Office Assistant (Baldwin), Nurse Assist,

Personal Trainer, PTA, Vet Sci, Video Prod

30 40 30

MP Formula #3

Animation & Digital Media Design, Auto

Collision, Carpentry, Comp Tech, Const

Elect, Const Trades, Cosmetology, Cul Arts,

Netw Cabling, Plumbing, Welding

30 30 40

All Barry Tech Skills Courses 35 25 40

Barry Tech

Supplemental (Pull-out) Courses 25 75 n/a

LIHSA – All Courses 0 100 0

FINAL GRADE FORMULAE

SEMESTER CLASSES – BARRY TECH Fall Semester Classes MP 1 (40%) + MP 2 (40%) + FEX (20%)

Spring Semester Classes MP 3 (40%) + MP 4 (40)%)+ FEX (20%)

SEMESTER CLASSES – LIHSA Fall Semester Classes MP 1 (50%) + MP 2 (50%)

Spring Semester Classes MP 3 (50%) + MP 4 (50)%)

FULL-YEAR CLASSES Barry Tech CTE and

Pull-out Academics MP1 (20%) + MP 2 (20%) + MP3 (20%) + MP 4 (20%) + MT (10%) + FEX (10%)

LIHSA Arts MP1 (25%) + MP 2 (25%) + MP3 (25%) + MP 4 (25%)





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Progress Report and Marking Period Timelines for Barry Tech and LIHSA Arts for 2018-2019

Progress Reports:

MP 1 MP 2 MP 3 MP 4

ClassMate open for Progress Report Comments

Monday October 1

Monday December 3

Thursday February14 (Presidents’ Week – Feb. 18-22)

Thursday May 2

Progress Reports due from Teachers

Friday October 5 (21 days)

Friday December 7 (19 days)

Wednesday February 27 (22 days)

Wednesday May 8 (22 days)

Progress Reports Review Completed by Counselors/Admins

Wednesday Noon October 10 (holiday: Oct 8)

Tuesday Noon December 11

Friday Noon March 1

Friday Noon May 10

Progress Reports Mailed Thursday October 11

Wednesday December 12

Monday March 4

Monday May 13

Report Cards:

MP1 MP2 MP3

MP4 Barry Tech CTE

& LIHSA

ClassMate Open for Report Card Comments

Thursday November 1

Monday January 14

Wednesday March 20

Thursday May 30

Graduation Date

LIHSA – Tues., June 4 Barry Tech –Wed. June 5

Last Day of Class for Students

LIHSA – Fri., June 7 Barry Tech – Wed. June 5

Marking Period Closes. All Grades and Comments Completed by Teachers

Wednesday November 7 (42 days) (holidays Nov. 6, 12)

Friday January 18 (42 days) (Regents Week- Jan 22-25)

Tuesday March 26 (41 days)

BARRY TECH Wed. June 5 (41 days)

LIHSA Fri. June 7 (43 days)

Report Card Review Completed by Counselors/Admins

Friday Noon November 9

Wednesday Noon Jan 23 (holiday Jan. 21)

Monday Noon April 1 (Mar 28-Supt. Conf. Day Mar 29-possible holiday)

Friday June 7 Noon

Monday June 10 2 PM

Report Cards Mailed Tuesday November 13

Thursday Jan 24

Tuesday April 2

Monday June 10

Wednesday June 12





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New Year Preparation





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NEW STUDENT APPLICATION REPORTS

The New Student Application Process involves 3 stages: 1. Application Submitted 2. Application in Review 3. Student Accepted

Here are three reports to review from January to July (until rollover).

APPLICATION SUBMITTED NO paperwork has been received from the District

Reports> Student Applications> Online District App List-Detailed This report shows applications submitted online (using the Nassau BOCES District Portal) by home school guidance counselors.

Parameters: If running for ALL Districts: MultiLocations: select 001100 Click: OK

If running for an INDIVIDUAL District: Starting/Ending District Name: Baldwin/Baldwinz MultiLocations: select 001100 Click: OK

APPLICATON IN REVIEW Student information is in Registration Authorization and supporting paperwork received

Reports> Student Registration> Registration Summary by District/School This report shows students registered in ClassMate and their application is in review.

Parameters: Calendar: 201819 (upcoming school year) Starting/Ending District Name: (use if running for individual district) MultiLocations: select 001100 Starting/Ending Preference Number: 1 (Enter 1 for start/end if you only want to see the student’s first course choice. If you want to see if the student has a second preference, you do not have to use this parameter.) Click: OK

STUDENT ACCEPTED The student will be projected into a course for next year

Reports> Student Projection> Projection Details by District/School

Parameters: Starting/Ending District Name: (use if running for individual district) Show Pull-out: default is NO. Select YES to see projected pull-outs. Click: OK

To review registration in a course: Reports> Student Registration> Registration Summary by Course To review students projected in a course for next year: Reports> Student Projection> Projected Roster by Course/Class





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REPORTS TO RUN BEFORE ROLLOVER (Spring through July)

Each spring, when the registration process begins for the next year, new and returning students are projected into classes for the fall.

To see the student projections, run the following reports from early spring through July: 1. Projection Details by District/School** 2. Projection by Course with Grade Levels 3. Exportable Accepted/Registered List**

Projection Reports: The ClassMate path: Reports> Student Projections . . .

1. Projection Details by District/School** This report gives you NEW and RETURNING students by district. Send this report to district counselors to verify their returning and new students.

2. Projection by Course with Grade Levels** This report gives you NEW and RETURNING student totals by course with grade level.

3. Projection Roster By Course/Class** Rosters that provide NEW and RETURNING students by name with district, supplemental courses and grade level.

4. Exportable Accepted/Registered List**

This report gives you: Students who are Accepted (NEW) Returning Students (RETURN) Registered Students – Applications under review (REG)

This report can also be imported to EXCEL. Once in EXCEL, you will be able to generate numbers (separate them) by:

Accepted Students (NEW) Returning Students (RETURN) Registered Students – Applications under Review (REG)

administrator’s classmate resource guide 2018-2019 · 2018-10-16 · department of regional...

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