advisory board meeting materials - first 5 of santa barbara...
TRANSCRIPT
Advisory Board Meeting Materials
October 4, 2018
Old Mission Santa Ines – Conference Room 1760 Mission Drive, Solvang
9:30am to 12:00pm
5385 Hollister Avenue, Bldg. 10 Santa Barbara, CA 93111 (805) 884-8085
218 West Carmen Lane, Suite 111 Santa Maria, CA 93455
(805) 739-8740 - Fax (805) 739-8747
www.First5SBC.org
Advisory Board Agenda
Old Mission Santa Ines – Downstairs Conference Room 1760 Mission Drive, Solvang
Thursday, October 4, 2018 9:30am to 12:00pm
A. REGULAR BUSINESS
1. Call Meeting to Order
2. Introductions and Announcements – Flo Furuike 10 Min
3. Motion to approve the Advisory Board’s August 2, 2018 meeting minutes 5 Min
4. Public Comment for items not on the agenda B. INFORMATIONAL ITEMS
1. Membership Update – Sara Gonzalez 10 Min
a. Resignation of Joyce Stone
2. Executive Director’s Report – Wendy Sims-Moten 45 Min a. CENSUS Update b. 20th Year Anniversary Celebration Update c. Advisory Board Job Description Discussion d. Proposing to cancel the December 6, 2018 Advisory Board Meeting e. Advisory Board Meeting Schedule Discussion
C. ACTION ITEMS
1. 2019 Advisory Board Meeting Calendar 10 Min
a. Motion to approve the 2019 Advisory Board Meeting Calendar D. PRESENTATIONS/DISCUSSION ITEMS
1. Committee Reports 15 Min
a. CEASE – Shantal Hover-Jones
b. Fiscal Committee – Flo Furuike Report from the August 13, 2018 Meeting
2. Family Support Focus Area Transition Update – Teressa Johnes & Mari Garcia 20 Min Staff will update the Commission on the Family Support focus area transition
3. Agenda Items for the December 6, 2018 Meeting 5 Min
Adjourn To:
Thursday, December 6, 2018 Old Mission Santa Ines – Conference Room 1760 Mission Drive, Solvang 9:30am to 12:00pm
Please contact Sara Gonzalez by calling (805) 739-8743 or via email at [email protected] to RSVP or to request transportation assistance.
REGULAR BUSINESS
Advisory Board Meeting Minutes
Old Mission Santa Ines – Downstairs Conference Room 1760 Mission Drive, Solvang
Thursday, August 2, 2018
9:30am to 12:00pm A. REGULAR BUSINESS
1. Call Meeting to Order
Chair Furuike called the meeting to order at 9:35 am
2. Introductions and Announcements – Flo Furuike Members Present: Flo Furuike, Sandra Copley, Nanette Brown, Thesa Roepke, Arcelia Sencion, Alma Marquez, Frank Mejia, Ashley Butler, Joyce Stone, Terri Allison, Ed Tran, and Marilyn Mendoza Members Absent: Barbara Finch, Edwin Weaver, Michelle Graham, Ann McCarty, and Susan Walsh Commission Liaison: Anna Kokotovic Staff Present: Wendy Sims-Moten, Teressa Rodriguez-Johnes, Mari Ortega-Garcia, Katie Torres, Suzanne Hayes and Sara Gonzalez Guest: Erika Felix, Shantal Hover, and Elizabeth Scharpf
3. Motion to approve the Advisory Board’s February 1, 2018 meeting minutes
A motion was made by Copley, seconded by Stone to approve the Advisory Board’s February 1, 2018 meeting minutes. The motion carried by the following votes: YES – all in favor, ABSTAIN – Mejia and Sencion
4. Public Comment for items not on the agenda
None Received B. INFORMATIONAL ITEMS
1. Executive Director’s Report – Wendy Sims-Moten
Wendy Sims-Moten provided the Advisory Board an update on the activities we have been involved in over the past few months.
C. PRESENTATIONS/DISCUSSION ITEMS
1. Committee Reports
a. CEASE – Shantal Hover Shantal Hover provided the Advisory Board an update on the activities CEASE is currently working on.
b. Contract Support Committee – Thesa Roepke
Thesa Roepke provided the Advisory Board a report from April 23, 2018, Contract Support Committee Meeting
2. Commission’s Evaluation Report Presentation for FY 16-17 – Erika Felix
Dr. Felix presented the Commission’s Evaluation Report for the Fiscal Year 2016-2017
3. Talk, Read, Sign Campaign Update – Katie Torres Katie Torres provided the Advisory Board a brief overview of our local Talk, Read, Sing Campaign
4. Child Care Needs Assessment Presentation – Joyce Stone
Joyce Stone, Santa Barbara County Child Care Planning Council Coordinator, gave a presentation on “Early Care and Education Needed Now,” the Needs Assessment for Child Care for Santa Barbara County. The report highlighted local quality initiatives, the need for care for all children, the need for care for low-income families, the local capacity and cost of care, and the needs of special populations
5. Agenda Items for the October 4, 2018 Meeting
None Received
Adjourn at 11:54 am to:
Thursday, October 4, 2018 Old Mission Santa Ines – Conference Room 1760 Mission Drive, Solvang 9:30am to 12:00pm
Please contact Sara Gonzalez by calling (805) 739-8743 or via email at [email protected] to RSVP or to request transportation assistance.
INFORMATIONAL ITEMS
Updated: 9.21.18 – Item B-1
2018 ADVISORY BOARD MEMBERSHIP ROSTER
Setsuko (Flo) Furuike – Chair Term: Two Years/Exp. 8/20/20 Committee: Evaluation & Fiscal P.O. Box 153 Summerland, CA 93067 H) 805-969-4691 [email protected]
Sandra Copley, PHN/RN – Vice-Chair Term: Two Years/Exp. 1/27/20 Committee: Contract Support 5002 Birchwood Road Santa Barbara, CA 93111 C) 805-452-5321 [email protected]
Shantal Hover-Jones – CEASE Representative Term: Two Years/Exp. 8/20/20 Tobacco Prevention Program Santa Barbara County Public Health Department 300 North San Antonio Road Santa Barbara, CA 93110 W) 805-681-5409 [email protected]
Marilyn Mendoza Term: Two Years/Exp. 1/22/20 1515 Santa Rosa Avenue Santa Barbara, CA 93101 C) 805-705-2380 [email protected]
Nanette Brown Term: Two Years/Exp. 8/20/19 Community Action Commission 201 West Chapel Santa Maria, CA 93458 W) 805-922-2243 x116 F) 805-349-8165 [email protected]
Thesa S. Roepke Term: Two Years/Exp. 05/15/20 Committee: Contract Support Allan Hancock College 800 South College Drive Santa Maria, CA 93454 W) 805-922-6966 x3436 [email protected]
Arcelia Sencion Term: Two Years/Exp. 3/19/20 Santa Ynez Valley People Helping People P.O. Box 1478 Solvang, CA 93464 W) 805-686-0295 [email protected]
Alma Marquez Term: Two Years/Exp. 10/15/20 Committee: Communications Santa Maria Healthy Start 2155 Paseo Cielo Santa Maria, CA 93455 H) 805-346-6269 [email protected]
Barbara Finch Term: Two Years/Exp. 10/15/18 Children and Adult Network Department of Social Services 234 Camino Del Remedio Santa Barbara, CA 93110 W) 805-681-4678 [email protected]
Frank Mejia Term: Two Years/Exp. 5/21/19 Committee: Fiscal CalWORKs Self-Sufficiency Services Department of Social Services 1444 South Broadway Santa Maria, CA 93454 W) 805-614-1370 [email protected]
Updated: 9.21.18 – Item B-1
Ashley Butler Term: Two Years/Exp. 1/26/19 Committee: Communications 133 East De La Guerra, #40 Santa Barbara, CA 93101 C) 805-451-9450 [email protected]
Edwin Weaver Term: Two Years/Exp. 1/25/20 Fighting Back Santa Maria Valley 201 South Miller Street, #208 Santa Maria, CA 93458 W) 805-346-1774 F) 805-621-5859 [email protected]
Michelle Graham Term: Two Years/Exp. 4/24/19 705 East Main Street, Suite 101 Santa Maria, CA 93454 O) 805-925-6701 [email protected]
Terri Allison Term: Two Years/Exp. 4/24/19 Committee: Evaluation 5070 Rocoso Way Santa Barbara, CA 93111 C) 805-452-1937 [email protected]
Ed Tran Term: Two Years/Exp. 8/21/19 Santa Barbara County Public Health Department 345 Camino del Remedio Santa Barbara, CA 93110 O) 805-681-5476 F) 805-681-4915 [email protected]
Ann S. McCarty Term: Two Years/Exp. 8/21/19 North County Rape Crisis & Child Protection Center P.O. Box 148 Lompoc, CA 93436 O) 805-736-8535 F) 805-736-8913 [email protected]
Susan Walsh, Ed.D. Term: Two Years/Exp. 10/16/19 Committee: Contract Support 1170 Highland Road Santa Ynez, CA 93460 C) 805-746-2565 [email protected]
Vacant Position
Vacant Position Vacant Position
Vacant Position
Updated: 9.21.18 – Item B-1
Anna M. Kokotovic, Ph.D. - Commission Liaison 5816 La Goleta Road Goleta, CA 93117 H) 805-964-8334 [email protected]
Wendy Sims-Moten, Executive Director 5385 Hollister Avenue, Building 10, Suite 110 Santa Barbara, CA 93111 W) 805-884-8086 [email protected]
Sara Gonzalez, Advisory Board Staff Lead 218 Carmen Lane, Suite 111 Santa Maria, CA 93458 W) 805-739-8743 [email protected]
Advisory Board Description and Membership Expectations Purpose The Advisory Board (AB) is a key source of knowledge, deliberation, and feedback for the Commission and its staff to help inform First 5’s strategies and work. Whereas the Commission represents a panel of experts focused on governance, setting general direction, and establishing general principles guiding the work of First 5, the AB is meant to be made up of experts and leaders in the 0-5 serving field who have the ability to inform how to best implement the Commission’s work on the ground. Throughout the year staff will keep the AB up to date on First 5’s investments and look for opportunities to engage the AB in meaningful conversations about First 5’s work. The AB provides input on community needs and gaps in services and explores opportunities and solutions to fill them. The Commission will regularly seek input on specific items under consideration to help inform the AB’s deliberations and decisions. Unlike the Commission, the AB does not set policy, have governing authority over the agency, or supervise staff. Membership The AB will have a maximum of twenty (21) members and quorum is set at 11 members. The membership should include a rich diversity and varied expertise in the areas of Family Support, Children’s Health, and Early Care & Education. The membership should include no fewer than two parents of children who are 0-5 years old when they join the AB. Members should also represent a variety of interests and the cultural and ethnic heritage of county residents. Efforts will be made to ensure representation from each of the geographic regions of the county with the following guidelines set forth as targets:
A minimum of 8 members from North Santa Barbara County
A minimum of 2 from the Mid Santa Barbara County
A minimum of 8 from South Santa Barbara County Advisory Board Member Roles
AB members are expected to provide meaningful input to staff and the Commission on how to best design and implement First 5’s investments, strategies, and programs.
AB members are expected to be engaged participants and to fully review their packet prior to each AB meeting so as to facilitate meaningful discussion.
AB members are encouraged to participate in one Commission sub-committee (Contract Support, Evaluation, Communications, and Fiscal) but this is not required.
During each two-year term AB members are required to attend at least one Commission meeting.
During each two-year term AB members are required to visit a First 5 funded program. Ideally this program will be focused in an area that is not related to the AB member’s main area of expertise. Staff will help facilitate site visits to programs throughout the year.
AB members must be mindful of potential or perceived instances of conflict of interest and must recuse themselves from any discussion or issues where a conflict exists. County Counsel will provide training on conflicts of interest annually.
Each year, the AB will elect a Chair and Vice Chair from its general membership. The Chair, Vice Chair, or their chosen designee will preside over each meeting. The Chair, Vice Chair, or their chosen designee will report to the Commission about the AB’s most recent meeting.
AB members are expected to attend meetings regularly. If an AB member misses three meetings in a 12 month period, staff or the Chair will contact that member to discuss whether continued membership is feasible. Consecutive absences may lead to the member being asked to resign from the AB.
AB members are expected to notify First 5 staff if they are unable to attend a scheduled meeting and to make every effort to respond promptly to First 5 staff’s email inquiring about whether members will be attending a particular meeting.
If an AB member misses a meeting, it is expected that they listen to the recording of that meeting in order to stay abreast of topics discussed and facilitate more informed participation at the next meeting.
Meeting Information The Advisory Board is an official body of the Commission. As a public body, AB meetings are subject to California’s regulations regarding open meetings established by Brown Act. Typically, the Advisory Board meets on the 1st Thursday of even numbered months (February, April, June, August, October, and December) from 9:30am to 12pm at the Old Mission Santa Ines Conference Room, 1760 Mission Drive Solvang, CA 93463. Meeting packets will be provided electronically to members typically within one week of the meeting and no later than 72 hours before the meeting. Reimbursement may be made to members for allowable costs associated with AB attendance and can include reasonable and customary costs for childcare, meals, and transportation. Should members need translation or transportation assistance and/or accessibility for persons with special needs, First 5 will accommodate as necessary.
Terms The term of an Advisory Board member is two years. There is no limit to the number of terms an individual may serve. While initial memberships must be approved by the Commission, membership renewals are considered and approved or not approved by the AB. Advisory Board Staff Lead Sara Gonzalez, Clerk of the Commission 805-739-8743 [email protected]
ACTION ITEMS
Item C-1a
2019 Advisory Board Meeting Schedule
Chair Vice-Chair Flo Furuike Sandra Copley
Commission Liaison Anna Kokotovic, Ph.D.
Staff Lead Sara Gonzalez – 805-739-8742
DATE TIME LOCATION NOTES
FEBRUARY 7
9:30 AM – 12:00 PM Old Mission Santa Ines
Conference Room 1760 Mission Drive, Solvang
APRIL 4
9:30 AM – 12:00 PM
Old Mission Santa Ines Conference Room
1760 Mission Drive, Solvang
Wear Blue
JUNE 6
9:30 AM – 12:00 PM
Old Mission Santa Ines Conference Room
1760 Mission Drive, Solvang
AUGUST 1
9:30 AM – 12:00 PM
Old Mission Santa Ines Conference Room
1760 Mission Drive, Solvang
OCTOBER 3
9:30 AM – 12:00 PM
Old Mission Santa Ines Conference Room
1760 Mission Drive, Solvang
Wear Pink
DECEMBER 5
9:30 AM – 12:00 PM
Old Mission Santa Ines Conference Room
1760 Mission Drive, Solvang
PRESENTATION/DISCUSSION ITEMS