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APU Faculty Database

Instruction Manual

Inquiries:

Research Office (Extension 2522)

2019.10

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Login to APU Faculty Database 3

Main Menu 4

Edit your academic profile 5

Basic user interface of editing screen 5

A display of who have access to each profile information 6

Disclosure Settings 7

Screen that shows the current data 8

Register, update and delete your profile records 9

Screen where you enter the data 9

Upload & Download 10

Enter profile records 11

Help 13

Items that you cannot add/update records 14

Download and Print the records 15

End APU Faculty Database 16

Transferring to researchmap 17

Information disclosure settings 17

researchmap Researcher Code 18

Transfering data to researchmap 19

Importing from an external database 20

Search targets 21

Search results 22

Confirmation upon importing 23

Exclusion function 24

Crawling function 25

Setting of external DB search 25

Setting of external DB search 26

Notification of search results 27

Search results 28

Confirmation upon importing 29

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Login to APU Faculty Database

Please find access from the International Cooperation and Research Division/Research Office website

(http://en.apu.ac.jp/researchsupport).

1. Updating the Faculty Database (Login Screen)

2. Faculty Database Manual (this document)

3. Faculty Database Page (from a list of Our Faculty to the page of each individual faculty)

Login by entering your User ID and Password (the same as your APU Mail Account).

Enter User ID.

Enter Password.

Click on the ‘Login’ Button.

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Main Menu

This is the Main Menu screen of the APU Faculty Database.

You can enter information and print documents from here.

Function menus are displayed here.

Messages from the administrator will be shown

here.

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Edit your academic profile

Basic user interface of editing screen

Items to edit are shown on your left, and the contents of the selected item will be on your right.

You can check how your academic

profile will be displayed on the APU

Official Homepage.

List of the items you can edit.

By clicking on an item, its current contents will be shown on the

right.

You can switch to the previous/next items.

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A display of who have access to each profile information

Each icon shows who will have access to the information

entered.

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Disclosure Settings

You can customize disclosure settings of your information.

This is a general setting. You can also decide whether to disclose or not item by item.

http://researchmap.jp/

Will be disclosed on APU’s Official Homepage.

rmap: Will be disclosed to researchmap

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Screen that shows the current data

By clicking each heading, the sort order will be switched between

ascending and descending.

When disclosed, the items will be sorted first by the

Display Order and then by date.

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Register, update and delete your profile records

Screen where you enter the data

You can add a new record by clicking on the

‘Add’ button, and change/delete it by clicking

on ‘Update’.

You can download a whole list of items.

To go to the download page, please click on ‘Upload & Download’.

You can set/update the sort order from the item list pages.

1. Enter a number in ‘Display Order’.

2. Click on ‘Update Display Order’.

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2

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Upload & Download

You can download a whole list of items as an Excel file.

You can also update all the items by uploading an Excel file in the same format.

To upload, please select the file

and click on ‘Update’.

Please click on ‘Download’.

Please specify the period for which items are to be downloaded.

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Enter profile records

‘Add’ / ‘Update’: the entered information will be added/updated.

‘Back’: Back to the item list screen without updating.

* marked items are required.

Please select the disclosure flag.

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You can add font formatting to text in items equipped with the Font Formatting buttons

( )

2. Click on one of the font formatting buttons

( ), and the corresponding formatting

marks will be entered before/after the selected text.

1. Select the text to which formatting is to be applied.

3. Click on ‘Preview’ to view the

formatted text.

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Help

Online Help pages are available for each item.

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Items that you cannot add/update records

If the ‘Add’ or ‘Update’ buttons are not active, such items can be updated only by the administrators.

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Download and Print the records

There are two ways to access this.

The data format is the same in both ways.

How to Download/Print - 1: from Main Menu

How to Download/Print - 2: from Items List screen

By clicking on one of the items, you can

download/print an Excel file of the

specified item.

By clicking on one of them, you can

download/print an Excel file of the specified

data.

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End APU Faculty Database

If you would like to end this application, please click on Logout.

You will be back to the Login screen.

Please close the login window as well by clicking the ‘X’ button of the window.

Please click on one of them.

Please click here.

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Transferring to researchmap

Information disclosure settings

Please check “Yes” to “Send to researchmap”.

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researchmap Researcher Code

Please confirm whether your researchmap Researcher Code has been entered.

Please enter the code if this has not been done.

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Transfering data to researchmap

Please click on the “Update researchmap Data” button to transfer data to researchmap.

The data will be updated after a confirmation message.

※All data in the APU Faculty Database will be updated to researchmap.

Please note that any entries that are recorded only with ｒesearchmap but not with the APU Faculty Database

will be ERASED when updating. For this reason, please ensure that the data in APU Faculty Database is

complete before transferring to researchmap.

Please click here

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Importing from an external database

Please click on the “Import From External DB” button and the search targets will be displayed.

This import function can be used for “Books and theses”.

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Search targets

1. Please select the relevant database.

2. Please enter the appropriate

search word/phrase.

3. Please click on the “Search” button.

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Search results

The search results will be displayed in a separate window.

The search results will be displayed.

2. Please check the publications you wish to

import.

3. Please click on the “Add” button.

1. The details of a publication will

be displayed upon clicking on

the “Reading” button.

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Confirmation upon importing

Please be sure to check the imported item by clicking on the “Update” button and enter manually any fields that

remain blank.

※In particular, the printed formats and your profile on the APU Official Homepage may not be displayed

properly if any of the required fields remains blank. In addition, please enter all required fields since a

warning message may be displayed if a required field remains blank.

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Exclusion function

By choosing the registration type of “Not selected results will be registered in the exclusion list” and clicking on

the “Add” button, the publications which have not been selected will be added to the exclusion list and not appear

in subsequent searches.

If publications have been added to the exclusion list mistakenly, please choose either “Including the exclusion” or

“Exclusion only” under “Exclusion display”. The publications which have been added to the exclusion list will be

displayed.

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Crawling function

Upon setting the search conditions, search by external database(s) will be conducted automatically at regular

intervals and notices will be displayed on the Main Menu when new publications are found.

Setting of external DB search

Please click on the “Setting of External DB search” button to enter specific conditions.

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Setting of external DB search

Please enter the appropriate search conditions.

2. Please check the relevant database.

Please click on the “Add” button.

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Notification of search results

Upon conducting crawling, the number of new publications will be displayed under the Main Menu if applicable.

※The numbers will be cleared once each of the newly found publications has been confirmed upon clicking on

the “Add/Check” button.

The search results will be displayed upon clicking on

the respective number of publications.

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Search results

Please select from the search results your own publications and proceed with updating the details.

If none of your publication is displayed, please click on the “Add/Check” button without selecting anything. The

list of publications displayed will be cleared.

The search results will be displayed.

2. Please check the publication(s) you would like

to update.

3. Please click on the “Add/Check” button to register.

1. Please click on the “Reading” button to

view the details of publications.

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Confirmation upon importing

Please be sure to check the imported item by clicking on the “Update” button and enter manually any fields that

remain blank.

※Specifically, the printed formats and your profile on the APU Official Homepage may not be displayed properly

if any of the required fields remain blank. In addition, please enter all required fields since a warning message

may be displayed if a required field remains blank.