afma 2015 grey fleet management presentation
TRANSCRIPT
![Page 1: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/1.jpg)
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IONAustralasian Fleet
Conference and Exhibition
Grey Fleet Management
Out of Sight, Out of Mind
Lee Sauerwald
![Page 2: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/2.jpg)
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IONSo what’s the big deal?
![Page 3: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/3.jpg)
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“Road traffic injury is the leading
cause of work-related death, injury
and absence from work in Australia”Monash University
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Traffic injuries are twice likely to result
in death or permanent disability than
other workplace incidentsCarrsQ, QUT
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IONOuch!
$1.5 billion annually
![Page 6: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/6.jpg)
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IONWhat is Grey Fleet?
![Page 7: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/7.jpg)
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IONWhat is Grey Fleet?
Employees authorised to drive their
own cars for business purposes
![Page 8: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/8.jpg)
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IONWhy is it called Grey Fleet?
![Page 9: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/9.jpg)
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IONWhy is it called Grey Fleet?
Hard to see …
The invisible fleet
![Page 10: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/10.jpg)
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Why does it exist?
![Page 11: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/11.jpg)
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Why does it exist?
The Pros …Convenient
Cheap option
– less company cars
– popular among NFPs!
![Page 12: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/12.jpg)
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How much is Business Travel?
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How many?
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How many?
2-3 times that of company fleet
![Page 15: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/15.jpg)
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United Kingdom
![Page 16: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/16.jpg)
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IONUniting Communities
Large Community Service provider in S.A.
Over 100 services including Lifeline Adelaide
20,000+ South Australians every year
700 staff + 800 volunteers
125 company owned fleet vehicles
Company Fleet travels 2 million kms
300+ Grey Fleet another 1 million kms
![Page 17: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/17.jpg)
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IONThe Cons …
Out of sight, out of mind!
Difficult to capture data
Difficult to track
![Page 18: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/18.jpg)
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IONGrey, not Green …
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Accept nothing less
![Page 20: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/20.jpg)
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IONAgeing Grey Fleet
![Page 21: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/21.jpg)
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2.5 million used cars
sold in Australia
Average age of cars
on SA Roads
11.2 years
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IONUsed Car Safety Ratings
“Cars that received the worst safety
ratings expose the driver to nine
times the risk of death or serious injury
compared with those with the best
safety ratings”
RAA SA Motor Magazine Summer 2014-2015
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IONLaw is Clear
An organisation has
the same legal duty of
care to all of their staff,
regardless of vehicle
ownership
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IONIt is vital that organisations ensure they
have appropriate checks in place to
meet their legal responsibilities
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IONWhat is reasonable?
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IONFit for purpose,
Registered and roadworthy,
Valid driver’s licence
![Page 27: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/27.jpg)
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IONReasonable
“I would suggest that it is incumbent
upon the employer to have a regular
system of maintenance in place for all
their grey fleet and to act reasonably
and rectify any problems arising from
the routine maintenance,” John Salanitri, Head of Maurice Blackburn’s WorkCover
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Grey Fleet Drivers
Driver licence and registration
Business use insurance
Service and maintenance
![Page 29: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/29.jpg)
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IONConsequences
Legal Risks
Higher Costs
Carbon Footprint
Reputation
Death or Injury
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![Page 31: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/31.jpg)
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IONGrey Fleet control
You can limit or
minimise grey
fleet use and its
risks by putting
some controls
into place
![Page 32: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/32.jpg)
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IONThe alternatives?
Company Only?
Packaged
‘Pooled’
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IONMeasuring
![Page 34: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/34.jpg)
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IONWho’s responsible?
![Page 35: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/35.jpg)
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IONWho’s responsible?
Fleet manager likely best person to
assume responsibility for grey fleet
![Page 36: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/36.jpg)
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IONWho’s responsible?
Otherwise, Procurement, Finance
and HR should work together to
appoint who can take responsibility
![Page 37: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/37.jpg)
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![Page 38: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/38.jpg)
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IONNo Different
![Page 39: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/39.jpg)
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IONPolicy and Procedures
Leading a culture of
safety and sustainability
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IONEffective Fleet management:
• Fit for their intended purpose
• Adequately serviced & maintained
for safety & environmental impact
![Page 41: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/41.jpg)
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IONEffective management ensures:
• All Motor Vehicles are to be
maintained so as to be in a safe,
reliable and roadworthy condition
![Page 42: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/42.jpg)
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IONEffective management ensures:
• Staff aware of their responsibilities
to comply with policy requirements
for Company & Grey Fleet Vehicles
![Page 43: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/43.jpg)
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Communicate the Policy
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IONGrey Fleet “Agreement”
Maintain a safe work environment:
• Driver’s licence, registration, insurance
• Rules of the road, driver distraction
• Visual inspections, accident response
• Illegal drug use, infringement notices
• Vehicle Roadworthiness …
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Driver behaviour
Managing a fleet of cars is
fine until you put the nut
behind the wheel …
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Driver Education
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IONDistracted Driving
Leading cause of serious car crashes
Inattention primary cause in nearly
30% of fatal crashes and 45% of
serious injury crashes each year
![Page 48: AfMA 2015 Grey Fleet Management Presentation](https://reader031.vdocument.in/reader031/viewer/2022030310/58f9c0e1760da32f4b8b572c/html5/thumbnails/48.jpg)
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IONTexting and Driving
Six times dangerous driving drunk
Using mobile phone driving increases
the risk of crashing by four times
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