afzaf0004 olt02 tender dossier renewable energy 261115sa-tenders.co.za/sites/default/files/afzaf0004...

CESVI - TENDER FOR RENEWABLE ENERGY WORKS-Showcase Camp/Cultural Camps (AFZAF0004/OLT/02)

TENDER FOR RENEWABLE ENERGY WORKS

TENDER DOSSIER

A. INSTRUCTIONS TO TENDERERS pag. 2 1. TASKS TO BE EXECUTED 2 2. TIME TABLE 3 3. PERIOD OF VALIDITY 3 4. PARTICIPATION 3 - 4 5. LANGUAGE OF OFFERS 4 6. SUBMISSION OF TENDERS 5 7. CONTENT OF TENDERS 5 - 6 8. CURRENCY AND PRICING 6 9. ADDITIONAL INFORMATION BEFORE THE SUBMISSION DEADLINE 7

10. OPENING OF TENDERS 7 11. EVALUATION OF TENDERS 7 12. CONTRACT AWARD AND CONDITIONS 7 - 8 13. CANCELLATION OF THE TENDER PROCEDURE 8 14. INFORMATION ABOUT THE CONTRACTING AUTHORITY 8

B. ANNEXES pag. 9

Annex I FINANCIAL OFFER 9 - 14 Annex II TENDERER’S ELIGIBILITY DECLARATION 15 Annex III ETHICAL MANUFACTURING STANDARD DECLARATION 16 Annex IV TENDER GUARANTEE 17 Annex V TECHNICAL SPECIFICATIONS 18 - 21

Project Title: Enhancing environment sustainability, resilience to climate change and improved

livelihoods for vulnerable communities in Limpopo Province through sustainable

ecotourism development

Project Code: DCI-AFS/2013/328 733

Financed by: European Union

Cesvi Internal code: RSAF28 – AFZAF0004;

Procedure Code: AFZAF0004/OLT/02 Budget Line: 6.9.1 Purchase and installation of renewable energy systems for 5 cultural and 4 safari

camps

6.10.1 Purchase and installation of renewable energy system for showcase safari camp

with 17 units requiring provision of energy


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A. INSTRUCTIONS TO TENDERERS 1. TASKS TO BE EXECUTED 1.1 CESVI is an international NGO, with headquarters in Italy, and operating in various districts in Southern

Africa, where it implements both development and humanitarian projects. CESVI has received a grant from the European Commission for the implementation of a development program entitled “Enhancing environment sustainability, resilience to climate change and improved livelihoods for vulnerable communities in Limpopo Province through sustainable ecotourism development” under contract number DCI-AFS/2013/328 733 and intends to apply a portion of this grant to payments under this contract.

The European Commission will establish the final amount of the grant and will liquidate it to CESVI on completion of the operation on the basis of the expenses presented and declared eligible. No party other than CESVI shall derive any rights from the grant or have any claim to its proceeds. Under no circumstances or for no reason whatsoever will the Commission entertain any request for indemnity or payment directly submitted by the humanitarian organisation’s Contractors.

With the present document, CESVI invites:

To participate in this procurement procedure AFZAF0004/OLT/02, under which we would like to solicit the services described here below:

1.2 The operation foresees the following activities to be executed at the Mtomeni safari camp located in Letaba Ranch and the Seven camps (Baleni, Blouberg, Fundudzi, Mafefe, Modjadji, Mutale Falls and Nthubu) of the African Ivory Route - see detailed technical specifications enclosed (Annex V) and focusing on equipping the camps with renewable energy systems (Solar PV) according to the technical specifications in Annex V. These activities are resumed as follows:

• Installation of LED lights, telephone and camera recharging plugs at guests and staff accommodation units; in communal ablutions and in dining and kitchen areas. Including batteries;

• Installation and equipment of battery recharging stations powered by PV solar. The tenderer must provide in the tender documentation the technical specifications for these recharging stations;

• Installation and equipment for telephone recharging stations. The tenderer must provide in the tender documentation the technical specifications for these phone recharging stations;

• 12V fridges 110 Liter and additional 12V power points, as per technical specification;

• Installation and equipment of power stations for fridges, running on PV solar. The tenderer must provide in the tender documentation the technical specifications for these power stations;

• Spare parts, including LED lights and fittings, batteries, fuses, battery chargers, battery meters and fridges.

For the implementation of these interventions CESVI needs the items, renewable energy materials and the necessary renewable energy expertise to perform professionally the object of this Tender.

1.3 The subject of the contract is the supply (including delivery, where specified) by the Supplier for the following supplies, equipment and systems, as in Annex I - Financial Offer of the Tender Dossier and as described in the technical specifications (Annex V). The Financial Offer should be accompanied with the technical specification, including drawings of the proposed solar installations at the four camps.

1.4 One financial offer should be prepared detailing all of the activities planned with reference to Annex I:


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1.5 The Tenderers should apply for all of the activities envisaged in this tender. The contracting authority reserves the right to tender no one, one ore more of the activities according to the available budget.

1.6 According to the donor procedures and rules, the required item should be produced or assembled in EU territory or in eligible Countries1. The winner should provide an origin certificate in order to prove the country of origin (note below 1).

2. TIME TABLE

Date Time

Tender Dossier availability 26/11/2015 16:00

Deadline for submission of questions 07/12/2015 12:00

Publication of replies to Tenderers’ questions 09/12/2015 18:00

Deadline for submission of Tenders 14/12/2015 15:00 Tender opening session 15/12/2015 10:00

Award Notification(s) 22/12/2015 13:00

3. PERIOD OF VALIDITY 3.1 Tenderers shall be bound by their Tenders for a period of 3 months from the deadline for the

submission of Tenders (until 13/03/2016).

4. PARTICIPATION 4.1 To be eligible for participation, Tenderers must provide the certifications listed at Point 7 (Company

Certifications) of the Table in Art. 7.1 in this Section, proving that they comply with the necessary legal, technical and financial requirements. Tenderer’s relevant prior experiences in the field and in NGO’s projects financed by the European Commission will be considered an asset.

4.2 Tenderers have to declare, under their responsibility, that all of the items offered have been manufactured in accordance with international rules against exploitation of child labor and gender discrimination (see Annex III - Ethical Manufacturing Standard Declaration).

4.3 Tenderers have to declare in writing they are not in any of the situations excluding a participant from participating in a tender procedure, by filling and signing Annex II to this Tender (Eligibility Declaration).

The awarded Tenderer will have to produce a sworn statement of Annex II before a judicial or administrative authority, a notary or a qualified professional body in its country of origin or provenance.

4.4 Tenderers are expected to involve local workers for the plumbing works of this proposal. CESVI will provide a list of the labor skills available in the communities where the camps are located. The implementing agent, with the Primary Cooperative Secretary of the concerned Camp and the support of CESVI, will agree about the local labor to be involved in the works for the renovation of the camp.


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1) Participation in the award of procurement contracts for the benefit of third parties shall be open to all natural persons who are nationals of, and legal persons that are effectively established in, one of the following eligible countries/territories/beneficiaries:

(a) Member States: Austria, Belgium, Bulgaria, Czech Republic, Croatia, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, United Kingdom;

(b) IPA II beneficiaries (listed in the Annex I of IPA II Instrument) Albania, Bosnia and Herzegovina, Iceland, Kosovo,

Montenegro, Serbia, Turkey, the former Yugoslav Republic of Macedonia; (c) European Economic Area (only non UE members are mentioned below): Iceland, Lichtenstein, Norway; (d) Developing countries and territories, (included in the OECD-DAC list of ODA recipients), which are not members of the

G-20 group *:

• Least Developed Countries: Afghanistan, Angola, Bangladesh, Benin, Bhutan, Burkina Faso, Burundi, Cambodia, Central African Republic, Chad, Comoros, Democratic Republic of the Congo, Djibouti, Equatorial Guinea, Eritrea, Ethiopia, Gambia, Guinea, Guinea-Bissau, Haiti, Kiribati, Laos, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritania, Mozambique, Myanmar, Nepal, Niger, Rwanda, Samoa, Sao Tome & Principe, Senegal, Sierra Leone, Solomon Islands, Somalia, Sudan, South Sudan, Tanzania, Timor-Leste, Togo, Tuvalu, Uganda, Vanuatu, Yemen, Zambia.

• Other Low Income Countries: Kenya, Democratic People’s Republic of Korea, Kyrgyz Republic, South Sudan, Tajikistan, Zimbabwe

• Lower Middle Income Countries and Territories: Armenia, Belize, Bolivia, Cameroon, Cape Verde, Republic of the Congo, Côte d´Ivoire, Egypt, El Salvador, Fiji, Georgia, Ghana, Guatemala, Guyana, Honduras, Iraq, Kosovo(1), Marshall Islands, Micronesia (Federated States of), Moldova, Mongolia, Morocco, Nicaragua, Nigeria, Pakistan, Papua New Guinea, Paraguay, Philippines, Sri Lanka, Swaziland, Syria, Tokelau, Tonga, Turkmenistan, Ukraine, Uzbekistan, Vietnam, West Bank and Gaza Strip

• Upper Middle Income Countries and Territories: Albania, Algeria, Anguilla, Antigua and Barbuda, Azerbaijan, Belarus, Bosnia and Herzegovina, Botswana, Chile, Colombia, Cook Islands, Costa Rica, Cuba, Dominica, Dominican Republic, Ecuador, Former Yugoslav Republic of Macedonia, Gabon, Grenada, Iran, Jamaica, Jordan, Kazakhstan, Lebanon, Libya, Malaysia, Maldives, Mauritius, Montenegro, Montserrat, Namibia, Nauru, Niue, Palau, Panama, Peru, Serbia, Seychelles, Saint Helena, Saint Kitts and Nevis, Saint Lucia, Saint Vincent & the Grenadines, Suriname, Thailand, Tunisia, Uruguay, Venezuela, Wallis and Futuna.

* South Africa is eligible as a beneficiary according to: “Developing countries, as included in the list of ODA recipients, which are members of the G20 group, and any other countries and territories, that are beneficiaries of the action financed by the Union under the Instruments concerned”

(e) Overseas countries and territories (see annex II TFUE): Greenland, New Caledonia and Dependencies, French Polynesia,

French Southern and Antarctic Territories, Wallis and Futuna Islands, Mayotte, Saint Pierre and Miquelon, Aruba, Netherlands Antilles: Bonaire, Curaçao, Saba, Sint Eustatius, Sint Maarten, Anguilla, Cayman Islands, Falkland Islands, South Georgia and the South Sandwich Islands, Montserrat, Pitcairn, Saint Helena and Dependencies, British Antarctic Territory, British Indian Ocean Territory, Turks and Caicos Islands, British Virgin Islands, Bermuda.

5. LANGUAGE OF OFFERS 5.1 The language of the tender is English. All correspondence and documents related to the Tender -

including the Contract and the reporting - exchanged by the Tenderer and the Contracting Authority shall be written in the English language.

5.2 In case any of the documents, including the Contract and its annexes, are translated into any other languages, and in case any differences of interpretation should arise, the English version shall prevail.


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6. SUBMISSION OF TENDERS

6.1 Tenders must be received before the deadline specified in Art. 2 above, and must include the documents listed in Art. 7.1.

They must be posted or hand-delivered to the address reported here on the right:

Tenders must comply with the following conditions:

6.2 All Tenders must be submitted in one original copy, type- or hand-written in ink, in accordance with the double envelope system, i.e. in an outer parcel or envelope containing two separate sealed envelopes, one bearing the words "Envelope A - Financial Offer" and the other "Envelope B - Technical Offer ".

6.3 All Tenders must be received by registered mail with acknowledgement of receipt or hand-delivered against receipt signed by CESVI Project Manager or his representative.

6.4 All Tenders, including annexes and all supporting documents, must be submitted in a sealed envelope bearing only:

a) The address reported in Art. 6.1 above; b) The reference code of this Tender Procedure: AFZAF0004/OLT/02 c) The words “Not to be opened before the Tender Opening Session” in English;

7. CONTENT OF TENDERS 7.1 All Tenders must comply with the requirements in the Tender dossier and must comprise:

Envelope A: 1. Financial Offers (Annex I)

Envelope B: 2. Tenderer’s Eligibility Declaration (Annex II) 3. Ethical Manufacturing Standard Declaration (Annex III) 4. Tender Guarantee (Annex IV) 5. Technical Specifications - (Annex V) 6. Company Certification

Envelope A 1. Financial Offer

(Annex I) A signed statement (using the format in Annex I) of Part 1: Tenderer’s Declaration and Part 2: Technical Requirements, Price Details, Delivery. The Financial Offer must be drawn up using the excel form, Annex Ia, provided by Cesvi. The financial offer format and the executive summary have to be completed in all sections (ONLY GREEN CELLS). The bid form can be typed or hand-written with indelible ink. Envelope A must include: The technical specification of the proposed LED lights. The technical specification of the proposed batteries. The technical specification detailing the design of the proposed recharging stations. The technical specification detailing the design of the proposed power stations.

Envelope B 2. Tenderer’s

Eligibility Declaration (Annex II)

A signed statement - using the format in Annex II - with which the Tenderer declares, under its responsibility, not to be in any of the situations, listed in the annex, excluding prospective Tenderers from participating in a Tender.

Att.: Aurora Oggioni (CESVI Administrator) AFRICAN IVORY ROUTE (Ballanoto Tourism Centre) Hendrik van Eck Street - Phalaborwa, Limpopo


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3. Ethical Manufacturing Declaration (Annex III)

A signed statement - using the format in Annex III - with which the Tenderer declares, under its responsibility, that all of the items offered have been manufactured in accordance with international rules against exploitation of child labour and gender discrimination.

4. Tender

Guarantee (Annex IV)

The Tender Guarantee is set at 100.000 Rand. The Guarantee must be presented in the form specified in Annex IV to this Tender Dossier. Unless otherwise provided for in other sections of this Dossier, the Guarantee must remain valid for 30 days beyond the period of validity of the Tender. Tender Guarantees provided by Tenderers who have not been selected shall be returned together with the information letter that the Tenderer has been unsuccessful, within 45 days of the envelopes Opening Session. The Tender Guarantee of the successful Tenderer shall be released on the signing of the Contract, once the Performance Guarantee has been submitted.

5. Technical Specifications

(Annex V)

The tender documentation to be presented is expected to include designs and technical information detailing how the works will be executed for each category of works that are required as per technical specification (Annex V).

6. Company Certifications

a) The Company registration certificate b) A bank statement proving ownership of a commercial bank account. c) Proof of economic and financial capacity. It may be provided by attaching one or

more of the following documents: § appropriate statements from banks; § balance sheets or extracts from balance sheets for at least the last two years for

which accounts have been closed, where publication of the balance sheet is required under the company law of the country in which the economic operator is established;

§ statement of overall turnover and turnover concerning the works, supplies or services covered by the contract during a period which may be no more than the last three financial years.

If, for some exceptional and justified reason, the Tenderer is unable to provide the references requested, it may prove its economic and financial capacity by any other appropriate means.

c) A Company profile (curriculum of activities and history of experience). One or more of the following documents may furnish proof of technical and professional capacity: § a list of the principal supplies delivered in the past three years, with the sums,

dates and recipients, public or private. § a description of the measures employed to ensure the quality of supplies. § a description of previous similar experiences in the same field, with NGOs or

with projects funded by the European Commission

8. CURRENCY AND PRICING 8.1 The prices of the offers will be expressed in South African Rand (RAND) and they must be

expressed on a lump sum basis that must be inclusive of all annexed costs (in particular, prices must include taxes, transportation where applicable, work on site).

8.2 The prices will be VAT included.

8.3 The prices will be considered fixed and valid for the entire duration of the contract until the complete execution of the works. No additional charge of whatsoever nature and type will be accepted by the Contracting Authority.


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9. ADDITIONAL INFORMATION BEFORE THE DEADLINE FOR SUBMISSION OF TENDERS 9.1 Prospective Tenderers shall have - before the deadline for submission of Tenders and according the

deadline as per the Timetable in Art. 2, the chance to:

• Have a site visits at the camps (GPS Co-ordinates can be found online at http://www.africanivoryroute.co.za/camps). In order to have technical staff at the camp, CESVI requires the tenderer to organize the site visit with an AIR local staff at this ph. number: +27 15 781 0690 or +27 15 781 0343

• Request additional information on the tasks to be executed under this contract in writing, by mail, to the following address: [email protected]

• The replies to Tenderers’ questions will be published on Cesvi web site (http://www.cesvi.eu/call-for-tender) in a pdf format called “Reply to questions raised”

10. OPENING OF TENDERS 10.1 The Tenders will be opened in public session on 15/12/2015 at 10:00, at Cesvi office in Ballanoto

Tourism Centre by the Committee appointed for the purpose. The address will be confirmed to the Tenderers who have presented a quotation. The Committee will draw up minutes of the session, which will be available on request.

10.2 At the Tender opening, the Tenderers' names, the Tender prices, and such other information as the Contracting Authority may consider appropriate must be announced.

10.3 After the public opening, the Committee will evaluate the Tenders behind closed doors. No information relating to the examination, clarification, evaluation and comparison of Tenders, or recommendations concerning the award of the contract can be disclosed.

11. EVALUATION OF TENDERS 11.1 The Evaluation Committee will check that Tenders comply with the essential requirements of the

Tender Dossier, including the Administrative compliance and the Technical admissibility of each Tender. A Tender is deemed to comply if it satisfies all the conditions, procedures and specifications in the Tender Dossier.

11.2 To facilitate the examination, evaluation and comparison of Tenders, the Evaluation Committee may ask each Tenderer individually for clarification of their Tender, including breakdowns of prices. The request for clarification and the response must be in writing only, but no change in the price or substance of the Tender may be sought, offered or permitted. Decisions to the effect that a Tender is not technically compliant shall be duly justified in the evaluation minutes.

11.3 The Evaluation Committee will choose on the basis of price and technical quality of the proposal. The following weight will be assigned for scoring the proposal received: 60% on price and 40% on technical quality of the proposal. The Evaluation Committee reserves the right to reject those Tenders that - based on the Committee’s analysis - do not reflect real prices at the time of the Tender procedure or do not provide enough assurance that the quality and technical requirements will be respected.

12. CONTRACT AWARD AND CONDITIONS 12.1 The successful Tenderer will be informed in writing that its Tender has been awarded. Within 5

working days of the Notification of Award, and before signing the Contract, the selected Tenderer must provide the Contracting Authority with:

a) a Performance Guarantee (see Art. 12.2)

b) a documentary proof of the Tenderer’s eligibility (see Art. 4.3)


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In case the awarded Tenderer fails to provide either of the above documents, or is found to have provided false information, the award will be considered null and void. In such a case, the Contracting Authority may award the tender to another Tenderer or cancel the tender procedure.

12.2 The Performance Guarantee must be presented in the form of a bank cheque or bond guarantee. It will be released within 30 days of the issue of the Final Acceptance Certificate by the Contracting Authority, except for the proportion assigned to after-sales service.

12.3 In case a contract agreement with the successful Tenderer cannot be found within 7 days of the Notification of Award, the Contracting Authority shall consult the Tenderer whose Tender was ranked second by the Evaluation Committee.

12.4 In case the awarded Supplier fails to respect the Contract conditions during the implementation of the contract, the Contracting Authority shall annul the Contract and consult the Tenderer whose Tender was ranked second by the Evaluation Committee.

12.5 According to the budget available CESVI reserves the right to award all, some or none of the works object of this tender.

13. CANCELLATION OF THE TENDER PROCEDURE 13.1 In the event of a Tender Procedure's cancellation, Tenderers will be notified by the Contracting

Authority. Cancellation may occur where: a) The Tender Procedure has been unsuccessful, namely where no qualitatively or financially

worthwhile Tender has been received or there has been no response at all; b) The economic or technical parameters of the project have been fundamentally altered; c) Exceptional circumstances or force majeure renders normal performance of the project

impossible; d) All technically compliant Tenders exceed the financial resources available; e) There have been irregularities in the procedure, in particular where these have prevented fair

competition.

In no circumstances will the Contracting Authority be liable for damages, whatever their nature (in particular damages for loss of profits) or relationship to the cancellation of a Tender, even if the Contracting Authority has been advised of the possibility of damages. The publication of a procurement notice does not commit the Contracting Authority to implement the programme or project announced.

14. INFORMATION ABOUT THE CONTRACTING AUTHORITY

CESVI, an international, secular, independent organization based in Italy, is working for global solidarity in 27 different countries overseas with over 25 million Euro as total income for projects during the year 2014.

CESVI is a member of "Alliance 2015" and is recognized as recommended NGO for consultative status to ECOSOC; it has a differentiated portfolio of donors among which are the European Communities and UN, with a remarkable share from fundraising (above 20%).

Further information is available from the following sources :

http://www.cesvi.org/progetti_eng.asp (introduction to CESVI),

http://www.alliance2015.org/ (Alliance 2015 web-site),

www.un.org/News/Press/docs/2004/ngo539.doc.htm (ECOSOC bulletin).

An annual report is available, in English language, at: http://www.cesvi.eu/UserFiles/File/bilancio_2011.pdf


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B. ANNEXES

1. FINANCIAL OFFER - Part 1 tenderers declaration (Annex I) and Part 2: Technical Requirements, Price Details (Annex Ia)

2. Tenderer’s Eligibility Declaration (Annex II)

3. Ethical Manufacturing Declaration (Annex III)

4. Tender Guarantee (Annex IV)

5. Technical Specifications – (Annex V)


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Annex I - FINANCIAL OFFER

Part 1: Tenderer’s Declaration

[As part of their tender, each legal entity identified, including every consortium member, must submit a signed declaration using this format. (For consortia, the declaration of the Leader must be a signed original but those of other members may be copies)]

In response to your letter of invitation to tender for the above contract, we, the undersigned, hereby declare that:

1 We have examined and accept in full the content of the Dossier for invitation to tender AFZAF0004/OLT/02 of November 2015. We hereby accept its provisions in their entirety, without reservation or restriction.

2 We offer to deliver, in accordance with the terms of the Tender Dossier and in accordance with the technical specification (Annex V) and the conditions and time limits laid down, without reserve or restriction, the following activities:

DESCRIPTION DELIVERY TIME

• Installation of LED lights, telephone and camera recharging plugs at guests and staff accommodation units; in communal ablutions and in dining and kitchen areas. Including batteries;

• Installation and equipment of battery recharging stations powered by PV solar. The tenderer must provide in the tender documentation the technical specifications for these recharging stations;

• Installation and equipment for telephone recharging stations. The tenderer must provide in the tender documentation the technical specifications for these phone recharging stations;







Procedure Code: AFZAF0004/OLT/02

Budget Line: 6.9.1 Purchase and installation of renewable energy systems for 5 cultural and 4

safari camps

6.10.1 Purchase and installation of renewable energy system for showcase safari

camp with 17 units requiring provision of energy


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• 12V fridges 110 Liter and additional 12V power points, as per technical specification;

• Installation and equipment of power stations for fridges, running on PV solar. The tenderer must provide in the tender documentation the technical specifications for these power stations;

• Spare parts, including LED lights and fittings, batteries, fuses, battery chargers, battery meters and fridges.

3 The price of our tender is:

RENEWABLE ENERGY COST ESTIMATE

African Ivory Route

Amount in Rand

1 GUEST ACCOMMODATION R -

2 STAFF ACCOMMODATION R - 3 COMMUNAL ABLUTIONS R -

4 DINING AND KITCHEN BLOCK R -

5 BATTERY RECHARGING STATION R -

6 TELEPHONE RECHARGING STATIONS R -

7 FRIDGE R -

8 POWER STATION FOR FRIDGES

9 SPARE PARTS R -

SUB-TOTAL A - section 1-9 (Excluding Value Added Tax) R -

VALUE ADDED TAX @ 14% (VAT)

R -

TOTAL COST (inclusive of value-added tax) R -

Amount for Contingency (including VAT) 20% of contract amount R -

4 Discount: N/A

5 This offer is valid for all the period indicated in Part 2 of this Financial Offer (Delivery details and Other instructions), and in Art. 3 of the Instructions to Tenderers, in this order.


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6 If our tender is accepted, we undertake to provide a Performance Guarantee as required by Art. 12 of the Instructions to Tenderers.

7 □ Our company has the following nationality:

or

□ Our company and our subcontractors have the following nationality:

..................................................................................................................................................................... 8 We are making this tender □ in our own right

□ as member in the consortium led by ourselves

□ as member in the consortium led by

.....................................................................................................................................................................

□ We confirm that we are not tendering for the same contract in any other form.

or

□ We confirm, as a member in the consortium, that all members are jointly and severally liable by law for the execution of the contract, that the lead member is authorised to bind, and receive instructions for and on behalf of, each member, that the execution of the contract, including payments, is the responsibility of the lead member, and that all members in the joint venture/consortium are bound to remain in the joint venture/consortium for the entire period of the contract's execution].

9 We are not in any of the situations excluding us from participating in contracts that are listed in Annex II (Tenderer’s Eligibility Declaration) to this Tender Dossier. In the event that our tender is successful, we undertake to provide the proof required under the law of the country in which we are established that we do not fall into the exclusion situations listed in Annex II (Tenderer’s Eligibility Declaration) to this Tender Dossier.

We also undertake, if required, to provide evidence of the financial and economic standing and the technical and professional capacity according to the instructions reported in the Table in Art. 7.1 of the Instructions to Tenderers.

We also understand that if we fail to provide the proof/evidence required, within 15 calendar days after receiving the notification of award, or if the information provided is proved false, the award may be considered null and void.

10 We agree to abide by the ethics clauses in Annex II and, in particular, we declare to have no potential conflict of interests or any relation with other candidates or other parties in the tender procedure at the time of the submission of this application.

11 We will inform the Contracting Authority immediately if there is any change in the above circumstances at any stage during the implementation of the contract. We also fully recognise and accept that any inaccurate or incomplete information deliberately provided in this application may result in our exclusion from this and other contracts funded by the Donor.

12 We note that the Contracting Authority is not bound to proceed with this invitation to tender and that it reserves the right to award only part of the contract. It will incur no liability towards us should it do so.

We also note that the Contracting Authority cannot be held responsible for any costs or expenses incurred by the Tenderers in connection with the preparation and submission of the Tenders.


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13 We are aware that, for the purposes of safeguarding the financial interests of the Communities, our personal data may be transferred to internal audit services, to the European Court of Auditors, to the Financial Irregularities Panel or to the European Anti-Fraud Office.

Signature

Name and Surname tel / cell no. email address Duly authorised to sign this Tender on behalf of (name and stamp of the Tendering Company):

Place and date


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Annex Ia - FINANCIAL OFFER Part 2: Technical Requirements, Price, Details, Delivery

Guest accommodation, staff unit, communal ablutions, dining and kitchen block, battery and

telephone recharging station, fridge Financial offer

§ In order to provide a valid quote, please refer to the form enclosed “Financial offer, Part 2"

Technical Specifications § Please provide drawings and any relevant technical documentation about the proposed works to be

carried out Delivery details and other instructions

§ All prices must be expressed as unit prices, in Rand. § All prices must include all due local taxes. Where applicable, the Contracting Authority will act as tax-

withholding agent. § All prices must include uploading, transportation to the delivery site and unloading. § All prices must remain valid until ________________.

Exclusion and Evaluation Criteria

§ Exclusion: - Failure to submit an offer for all the requested items Evaluation: Price = 60% Technical Quality = 40%

NB: If an arithmetic error occurs, it will be corrected by the Evaluation Committee.

Tenderer’s stamp and signature of the Tenderer’s authorised representative









safari camps




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Annex II - TENDERER’S ELIGIBILITY DECLARATION [To be completed and signed by the Tenderer] We declare that we are not in any of the below listed situations excluding prospective Tenderers from participating in a Tender: - they are bankrupt or being wound up, are having their affairs administered by the courts, have entered

into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;

- they have been convicted of an offence concerning their professional conduct by a judgement that has the force of res judicata;

- they have been guilty of grave professional misconduct proven by any means that the contracting authority can justify;

- they have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;

- they have been the subject of a judgement that has the force of res judicata for fraud, corruption, involvement in a criminal organization or any other illegal activity detrimental to CESVI and donors’ financial interests;

- following another procurement procedure or grant award procedure financed by CESVI or donors’ budget, they have been declared to be in serious breach of contract for failure to comply with their contractual obligations.

Place and date

Name and Signature of the Tenderer‘s legal representative (name)

(signature)

Duly authorised to sign this tender on behalf of: (name of the Company)

(stamp)








Budget Line: 6.9.1 Purchase and installation of renewable energy systems for 5 cultural and 4 safari

camps

6.10.1 Purchase and installation of renewable energy system for showcase safari camp

with 17 units requiring provision of energy



Annex III - ETHICAL MANUFACTURING STANDARD DECLARATION [To be completed and signed by the Tenderer] In response of your letter of invitation to tender for the above contract, we, the undersigned, hereby declare that the items offered have been manufactured in accordance with International Rules against exploitation of child labour and gender discrimination, as well as in the respect of basic social rights and working conditions. Place and date

Name and Signature of the Tenderer‘s legal representative (name)

(signature)

Duly authorised to sign this tender on behalf of: (name of the Company)

(stamp)









safari camps




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Annex IV - TENDER GUARANTEE [To be completed and signed by the Tenderer on paper bearing the letterhead of the financial institution] To: Cesvi onlus Via Broseta 68/a 24128 - Bergamo (Italy) We, the undersigned, [name and address of financial institution], hereby irrevocably declare that we will guarantee, as primary obligor, and not merely as a surety on behalf of [Tenderer's name and address], the payment to the Contracting Authority of R 100.000, this amount representing the guarantee referred to in Point 4 of the table in Art. 7 of the Instructions to Tenderers. Payment shall be made without objection or legal proceedings of any kind, upon receipt of your first written claim (sent by registered letter with confirmation of receipt) if the Tenderer does not fulfil all obligations stated in its tender. We shall not delay the payment, nor shall we oppose it for any reason whatsoever. We shall inform you in writing as soon as payment has been made. We note that the guarantee will be released at the latest within 45 days of the envelopes Opening Session, including any extensions, in accordance with Point 4 of the table in Art. 7 of the Instructions to Tenderers. The South African Law shall be applicable to this guarantee. Any dispute arising out of or in connection with this guarantee shall be referred to the Italian Consulate in Cape Town. The guarantee will enter into force and take effect from the submission deadline of the tender. Place and date Name and Signature of the Financial Institution’s representative (name)

(signature)

Duly authorised to sign this tender on behalf of:

(stamp of the Financial Institution providing the guarantee)









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Annex V – Technical Specifications -

Overall functioning

12V LED lights powered by small GEL batteries will provide light at the camps. The camp staff will connect batteries according to need. Staff will physically bring the batteries in need of recharge to a central recharging station that will run with solar PV and capable to recharge at least 6 batteries at the same time. Refrigeration will be provided with 12V fridges installed at the kitchens and run on a separate solar PV system designed to ensure full time functioning of the installed fridges.

Guest accommodation unit (camps: Mtomeni, Fundudzi, Baleni, Modjadji)

Every Guest Accommodation unit will be equipped according to the following: • Bathroom - Two 12V LED lights • Room - One 12V LED Light • Reading lights - Two 12V LED Lights • Telephone and camera recharge - Two USB plugs • Cables and electrical fittings • One GEL Battery 25-30 AH • Fuse protection for battery

Staff unit (camps: Mtomeni, Fundudzi, Baleni, Modjadji)

Every Staff unit will be equipped according to the following: • Bathroom - One 12V LED lights • Room - One 12V LED Light • Reading lights - One 12V LED Lights • Telephone and camera recharge - One USB plugs • Cables and electrical fittings • One GEL Battery 25-30 AH • Fuse protection for battery

Communal Ablutions (camps: Mtomeni, Fundudzi, Baleni, Modjadji)

Every Communal ablution block will be equipped according to the following: • Ablution - Six 12V LED lights • One GEL Battery 15-20 AH • Fuse protection for battery • Cabling and fittings









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Dining and kitchen block (camps: Mtomeni, Fundudzi, Baleni, Modjadji)

Every Dining and kitchen block will be equipped according to the following: • Dining area - Five 12V LED lights • One GEL Battery 15-20 AH • Fuse protection for battery • Cabling and fittings

Battery recharging station (camps: Mtomeni, Fundudzi, Baleni, Modjadji)

A battery recharging station will be used to recharge batteries at the camps. The recharging stations will operate with solar PV and should be able to fully recharge 6 batteries in one day of sun. The recharging stations will be equipped according to the following:

• PV solar panel, adequately sized • Battery chargers • Charger meter • Battery test meter • Fuse protection • Cabling and fittings

Telephone recharging station (camps: Mafefe, Mutale Falls, Blouberg, Nthubu)

A telephone recharging station for staff will be installed at these camps. These stations should be able to recharge five telephones in one day of sun and should be equipped with batteries to ensure recharging for 4 days without sun. The recharging stations will operate with solar PV. The recharging stations will be equipped according to the following:

• PV solar panel, adequately sized • Batteries • Battery chargers • Charger meter • Battery test meter • Fuse protection • Cabling and fittings • Plugs for telephone recharge

Fridge (camps: Mtomeni, Fundudzi, Baleni, Modjadji)

Every Kitchen block will be equipped according to the following: • 80 liters 12V fridges. Steel cabinet. Digital temperature readout. Interior LED light. Dual

compartments. Opening from top. • Two 12V power points to power Two additional 12V fridges • GEL Battery, adequately sized • Fuse protection for battery • PV panels, adequately sized • Cabling and fittings • Installation


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Mtomeni set up

Description Number

Guest units 12

Staff units 5

Communal ablutions guests 1

Communal ablutions staff 1

Guest dining area 1

Staff dining area 1

Fridge at Guest kitchen 4

Fridge at Staff kitchen 1

Baleni set up

Description Number

Guest units 5

Staff units 3



Guest dining area 1

Staff dining area 0



Fundudzi set up

Description Number

Guest units 5

Staff units 5

Communal ablutions guest 2


Guest dining area 1

Staff dining area 1



Modjadji set up

Description Number

Guest units 4

Staff units 4



Guest dining area 1

Staff dining area 1




21 CESVI - TENDER FOR RENEWABLE ENERGY WORKS-Showcase Camp/Cultural Camps (AFZAF0004/OLT/02) 21

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