stone ridge country estate paving project tender...

400 Granite Crescent, Monavoni, Centurion, 1057

Mobile. +27 82 938 6732 E-mail. [email protected]

Web page. https://www.stoneridgecountryestate.co.za

Directors: F Oosthuizen, K Wakelin, B Truter, M Kgoroeadira, J Coetzee, L de Koker, B Nathoo

_________________________________________________________________________________________________________

HOME OWNERS ASSOCIATION NPC Reg No.2004/006584/08

STONE RIDGE COUNTRY ESTATE

PAVING

PROJECT

CONTRACT No. : SRCE PAV 001

TENDER DOCUMENT

SITE CLARIFICATION MEETING: THURSDAY, 04TH JULY 2019 AT 12H00 TENDER CLOSE DATE & TIME: THURSDAY, 18TH JULY 2019 AT 14H00

TENDER SUBMISSION BY HAND AND DELIVERED TO

THE STONE RIDGE COUNTRY ESTATE

MANAGERS OFFICE, MONAVONI, CENTURION


400 GRANITE CRESCENT

MONAVONI

CENTURION

1057

mailto:[email protected]

https://www.stoneridgecountryestate.co.za/

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TENDER DOCUMENT CONTROL

DOCUMENT DETAILS

DOCUMENT TITLE STONE RIDGE COUNTRY ESTATE PAVING PROJECT

DOCUMENT

REFERENCE

SRCE PAV 001

PREPARED BY MR B K NATHOO

DATE 09 JUNE 2019

CHECKED BY HOA

DATE 17 JUNE 2019

RECORD OF REVISIONS

DOCUMENT

REFERENCE DATE REVISED REVIEWED BY DOCUMENT STATUS

SRCE PAV 001 REV 00 17 JUNE 2019 HOA FIRST ISSUE FOR COMMENTS

SRCE PAV 001 REV 01 23 JUNE 2019 B K NATHOO FINAL ISSUE

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STONE RIDGE COUNTRY ESTATE PAVING PROJECT

SRCE PAV 001

JUNE 2019

TABLE OF CONTENTS

Contents

1. CONDITIONS OF TENDER ........................................................................................................... 6

1.1. COMPULSORY SITE CLARIFICATION MEETING ................................................................... 6

1.2. TENDERING PROCEDURE ..................................................................................................... 6

1.3. VALUE-ADDED TAX AND CONTRACT PRICE ADJUSTMENT .............................................. 6

1.4. COSTS INCURRED BY TENDERER .......................................................................................... 6

1.5. VALIDITY OF TENDER ............................................................................................................ 7

1.6. COMPLETION PERIOD .......................................................................................................... 7

1.7. GENERAL TENDER RULES AND DELIVERABLES .................................................................... 7

1.8. DISCREPANCIES ................................................................................................................... 8

2. PROJECT SPECIFICATIONS ......................................................................................................... 9

2.1. THE WORKS ........................................................................................................................... 9

2.1.1. GENERAL DESCRIPTION ................................................................................................ 9

2.1.2. DESCRIPTION OF THE SITE AND ACCESS .................................................................... 9

2.1.3. DETAILS OF THE CONTRACT ....................................................................................... 10

2.1.4. SITE FACILITIES AVAILABLE ......................................................................................... 11

2.1.5. FEATURES REQUIRING SPECIAL ATTENTION .............................................................. 12

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2.1.6. RESTRICTED WORKING HOURS................................................................................... 14

2.1.7. RESTRICTED WORK AREA ............................................................................................ 14

2.1.8. COMMUNICATION ..................................................................................................... 14

2.1.9. EXTENSION OF TIME ON ACCOUNT OF ADVERSE WEATHER CONDITIONS ........... 14

2.1.10. EXECUTION OF WORK ............................................................................................ 15

3. PREAMBLE TO THE SCHEDULE OF QUANTITIES ........................................................................ 16

3.1. PREAMBLE ........................................................................................................................... 16

3.2. BILL OF QUANTITIES ............................................................................................................ 20

4. FORMS TO BE COMPLETED BY THE TENDERER ......................................................................... 26

4.1. AUTHORITY FOR SIGNATORY ............................................................................................ 26

4.2. SCHEDULE OF CONSTRUCTIONAL PLANT ......................................................................... 27

4.3. SCHEDULE OF WORK CARRIED OUT BY THE TENDERER ................................................... 28

4.4. TENDERER’S FINANCIAL REFERENCES ............................................................................... 29

4.5. FORM OF TENDER ............................................................................................................... 31

4.6. CERTIFICATE OF ATTENDANCE AT COMPULSORY SITE MEETING ................................... 34

APPENDIX A ...................................................................................................................................... 35

APPENDIX B ....................................................................................................................................... 36

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NOTICE TO TENDERERS

Tenders are invited for the following:

Stone Ridge Country Estate Paving Project

A soft copy set of Tender Documents can be obtained from the Stone Ridge

Country Estate Manager on request via email to the following email address:

[email protected]

All Technical queries are to be formally submitted to the email contact detail

provided above. It is further noted that ALL Tender Queries will close on midday

on Thursday, 11th July 2019.

Only Tenders complying with the following requirements will be considered:

A. Tenders submitted on the prescribed Form of Tender.

B. Tenders MUST BE SEALED IN AN ENVELOP and conspicuously marked as follows:

CONFIDENTIAL TENDER NO SRCE PAV 001

HOA Office:

Stone Ridge Country Estate

400 Granite Crescent

Monavoni

Centurion

1057

C. All tenders and supporting documents must be SEALED and delivered to the

above address before 14h00 on Thursday, 18th July 2019.

D. No late tenders will be accepted.

E. Tenderers to include signed Site Clarification Meeting Attendance Register.

F. The HOA is not obliged to accept the lowest price tender and reserves the right

to accept any tender in whole or in part.

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1. CONDITIONS OF TENDER

1.1. COMPULSORY SITE CLARIFICATION MEETING

Tenderers must inspect and examine the site and its surroundings and shall take

full account of the form and nature of the site, its surroundings and other local

conditions, the supply and conditions regarding labour, transport and materials

as well as the access to the site. Claims based on insufficient knowledge of such

aspects will not be considered.

Persons entering and visiting the site shall indemnify the Employer against all

liabilities and will not enter the site without prior approval.

SITE CLARIFICATION MEETING

DATE : 04TH JULY 2019 AT 12H00

VENUE : STONE RIDGE COUNTRY ESTATE CLUB HOUSE

1.2. TENDERING PROCEDURE

The tenderer must price the Bill of Quantities and submit a complete tender to

undertake the building works. Tenderers failing to submit a complete tender will

be considered non-responsive.

1.3. VALUE-ADDED TAX AND CONTRACT PRICE ADJUSTMENT

Tenderers must make provision for all taxes, regional services levies and any other

levies in their tendered rates and lump sums. Tenderers must however not include

value added tax in their tendered rates and lump sums. VAT shall be added to

the "Calculation of Tender Amount" in the Bill of Quantities.

Contract Price Adjustment (CPA) will not be applicable for this contract.

1.4. COSTS INCURRED BY TENDERER

The Employer will neither be responsible nor pay for expenses incurred or losses

suffered by any Tenderer in preparing and submitting the Tender, in visiting the

Site in connection therewith, or for his attendance at any clarification meeting (if

any), or for any reason whatsoever concerning this Tender.

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1.5. VALIDITY OF TENDER

The Tender shall be valid for the period of 90 days from date of Tender Closing.

1.6. COMPLETION PERIOD

We anticipate the time for completion of the Works to be less than one (1) month.

Should the tenderer find the contract period to be unreasonable, the tenderer

is to motivate reasons for an extended contract period on submission of his

contract price. No revised contract period will be considered post tender

submission, unless otherwise agreed by the adjudication committee. The

tenderer is obliged to include a contract schedule \ program with his \ her tender

submission pack.

It must also be noted that the Estate may decide not to carry out all the work at

once due to budget constraints and may want to split the work between two

budget periods. The financial year end is February.

1.7. GENERAL TENDER RULES AND DELIVERABLES

To enable Stone Ridge Country Estate to evaluate the Tenderer’s offer in detail on

the same comparative basis with other tender offers, the tender document shall

contain all information requested in these Instructions, the Scope of Work and the

Tender Data Sheets including the following:

a. A cover letter stating the Company’s details (company name, office address,

contact person, telephone number, fax number and e-mail address) signed

by a principal authorised to do so.

b. A list indicating the contents of the tender documents and all attachments.

c. The Tender Form and all Data Sheets as may be required.

d. An original and valid Tax Clearance Certificate.

e. Proof of Contractor All Risks Insurance.

f. Any registration certificates to Construction Bodies i.e. CIDB, SAFCEC, NHBRC

etc. are to be included in the Tender Submission pack.

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g. Original or Certified Copy of a Valid Letter of Good Standing as issued by the

Department of Labour \ Compensation Commissioner.

h. A Methodology on how the works will be executed.

Failure to submit the required tender information and Data Sheets may render

the tender liable to rejection at the Discretion of the Tender Evaluation

Committee.

Compliance with the Enquiry Specification and Conditions

Tenderers shall tender strictly in accordance with the requirements of the Tender

document.

The quoted prices shall include for the complete services specified and for any

additional services considered necessary to complete the project as per the

Tender specification.

Should the Tenderer be unable to tender in accordance with the conditions and

specification of the Tender document, all such deviations and / or qualifications

shall be clearly set out in the tender document.

Tenderers are allowed to submit, in addition to the Basic Tender Offer, an

alternative tender(s) in which case the alternative tender(s) shall be

accompanied by appropriate Tender Forms, Data Sheets, etc.

The Tenderer shall complete and sign the Tender Form and all Data Sheets as may

be required.

1.8. DISCREPANCIES

The Tenderer shall check the contents of the Enquiry document for completeness

prior to tender submission.

Should there appear to be any contradictions, discrepancies and / or

ambiguities between any of the documents or parts thereof embodied in the

Tender document and the drawings, this should be referred to the Estate

Manager of Stone Ridge Country Estate for clarification during the tendering

stage.

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2. PROJECT SPECIFICATIONS

2.1. THE WORKS

2.1.1. GENERAL DESCRIPTION

The Works comprises of the following:

Supply, preparation and installing paving in various areas around the estate.

2.1.2. DESCRIPTION OF THE SITE AND ACCESS

Stone Ridge Country Estate is situated approximately 12km west of Centurion

City Centre. The main entrance to the site is from the Pretoria West

interchange on National Road 14 (N14) between Centurion and Krugersdorp.

The Estate can be reached from the R55 (Voortrekker Road) and Spinetail

Street (see map below)

Google Map Extract of Stone Ridge Country Estate

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2.1.3. DETAILS OF THE CONTRACT

A. Description

THE WORK COMPRISES OF THE FOLLOWING:

Inspection of the areas to be paved.

Documenting the work to be carried out

Preparation of method statement

Preparation of program

Preliminary scope of work

Site Establishment

Supply of materials

- Paving bricks

- Riversand

- Cement

Site preparation including:

- Removing all weeds and roots

- Spraying appropriate weed killer

- Levelling of area for proper drainage

- Compacting area

Installation

- In line with existing design

- Edging

Site de-establishment

- Removal of excess material

- Clearing of site

The quantity is to be determined during the Site Clarification Meeting. The

Estate will not accept variations on the scope that is clearly identifiable.

B. Omission of Work

The employer reserves the right to cancel the work altogether, reduce the

work or change the schedule as set out in the Schedules of Quantities should

financial constraints or other reason require such action. The final decision

in this regard will be taken during the tender adjudication \ evaluation

process.

It must also be noted that the Estate may decide not to carry out all the

work at once due to budget constraints and may want to split the work

between two budget periods. The financial year end is February.

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2.1.4. SITE FACILITIES AVAILABLE

A. Location of Camp and Depot

A site establishment area will be provided within the estate for the

contractor with only the necessary facilities namely, water. The Contractor

shall make his own arrangements with regard to chemical toilet provision,

Domestic solid waste removal, construction spoil material disposal, etc.

Any further arrangements to be made by the contractor within the

designated campsite must be by the consent of the Project Manager \

Estate Manager and strictly adhere to laid out requirements.

B. Water Supply

Water is available on site, which the Contractor may use sparingly free of

charge.

The Estate does not guarantee the sufficiency or continuity of the supply and

no claims will be considered in this regard.

The Contractor will be held responsible for any wastage of water due to

negligence.

C. Power Supply

No power is available on site and arrangements are to be made should

power be required at the Contractor’s expense. Alternative means of power

i.e. generator is to be considered by the Contractor, which the Contractor

may use at his own discretion.

D. Ablution Facilities

Ablution facilities must be provided by the Contractor and management

thereof will be to the Contractor’s account. The Contractor must maintain

and keep these facilities neat and tidy for the duration of the project.

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E. Accommodation for Employees

No accommodation is available for the Contractor's employees or

temporary labour on the site. Furthermore, the Contractor is to adhere to

the Estate’s Contractors entry and exit times.

2.1.5. FEATURES REQUIRING SPECIAL ATTENTION

A. Accommodation of Traffic

The Contractor shall work in such a way that traffic can be safely

accommodated at all times. The Contractor shall exercise the necessary

safety precautions and shall provide access at all times.

Temporary detours shall be used to accommodate the traffic and the

Contractor shall ensure not to disturb the natural traffic flow.

The Contractor must move his equipment in such a way that road users are

not endangered. If the Contractor’s fail to erect and maintain traffic signs

during the construction period, the Project Manager has the right to stop

the works.

Accommodation of traffic shall be carried out in accordance with the

latest edition of the South African Road Traffic Signs Manual, Volume 2,

Chapter 13.

The contractor shall keep the occupants of affected properties advised at

all times prior to disrupting access to, or egress from their properties.

No additional payment will be made for accommodating traffic. The cost

thereof will be deemed to be covered in the Contractor’s tendered rates.

B. Existing Structures, Walls, Fences and Manicured Landscaping

The Contractor shall exercise all the necessary care to prevent damages to

structures, fences, walls and specifically Estate Landscaping during the

construction of the works. Should damages occur due to negligence of

the Contractor, he shall be responsible for reinstatement \ repair work at

his own expense.

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The work must be restored to its original condition, all to the satisfaction of

the Project Manager and the Employer.

C. Existing Services

The Contractor shall make himself acquainted with the position of all

existing services before any excavation or other work likely to affect the

existing service is commenced. The contractor shall obtain the necessary

plans and / or assistance from the employer of the services to locate all

existing services prior to the start of excavation in any areas.

The Contractor will be held responsible for any damage to known existing

service caused by or arising out of his operations and any damage shall be

made good at his own expense. Damage to unknown services shall be

repaired as soon as possible.

D. Construction in Confined Areas

It may be necessary for the Contractor to work within confined areas. No

additional payment will be made for work done in restricted areas. In

certain places the working space may be confined. The method of

construction in these confined areas largely depends on the Contractor's

constructional plant.

However, the Contractor must note that the tendered rates and amounts

shall include full compensation for all special equipment and construction

methods and for all difficulties encountered when working in confined

areas and narrow widths, and at or around obstructions, and that no extra

payment will be made nor will any claim for additional payment be

considered in such cases.

E. Setting Out

The Contractor shall investigate and inspect all areas to be paved and to

confirm the extent of the paving work required and shall report to the

Project Manager.

The cost of all setting out shall be deemed to be included in the scheduled

rates.

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2.1.6. RESTRICTED WORKING HOURS

Normal working hours will be those hours laid down by the Stone Ridge

Country Estate board and in conjunction with the Project Manager.

The contractor will be allowed access to Stone Ridge Country Estate as

follows:

Monday to Friday 07h00 to 17h00

Saturday 09h00 to 14h00

Sunday non-working day

Public Holidays non-working day

Refer to Appendix A for the Stone Ridge Country Estate Contractor Rules and

Regulations. The tenderer to abide to the content of this protocol document

set out by the Estate Committee, unless otherwise exemptions are issued in

writing by the said Committee.

2.1.7. RESTRICTED WORK AREA

The Contractor and his staff will be restricted to the boundaries of the work

area and his site camp.

2.1.8. COMMUNICATION

On a weekly basis, the Contractor must inform the Project Manager or his

designated representative, of the area(s) on site where he plans to undertake

works.

2.1.9. EXTENSION OF TIME ON ACCOUNT OF ADVERSE WEATHER CONDITIONS

In terms of the General Conditions of Contract, an extension of time will be

given for the effects of actual working days lost because of wet weather or

adverse climatic conditions, where the Project Manager assesses that critical

path items have been affected.

A working day lost for this reason is one occurring from Monday to Friday

inclusive on which work on a critical path item or critical items of the

construction program is not possible because of wet weather or adverse

climatic conditions, and which has been so certified by the Project Manager.

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Stoppages due to weather conditions shall be recorded on a daily basis and

agreed between the Contractor and the Project Manager. The effect of

these stoppages on the contract completion date will be assessed by the

Project Manager.

2.1.10. EXECUTION OF WORK

At the start of the contract, all the work should be completed as specified.

This work shall include but not be limited to the details specified in the

Specification.

All work shall be executed using approved materials and equipment.

All materials and equipment shall comply fully with the requirements as

specified for each task.

The said work shall be executed in accordance with the relevant codes of

practice, standards and manufacturer’s specifications.

All work shall be furnished with a written guarantee with a defects liability

period of twelve (12) months from date of completion of work. These

guarantees shall be furnished in favour of the Stone Ridge Country Estate.

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3. PREAMBLE TO THE SCHEDULE OF QUANTITIES

3.1. PREAMBLE

1. For the purpose of this schedule of quantities, the following words shall have the

meanings hereby assigned to them:

Unit: The unit of measurement for each item of work as defined in the

specifications or project specifications.

Quantity: The number of units of work for each item.

Rate: The payment per unit of work at which the tenderer tenders to do the work.

Amount: The product of the quantity and the rate tendered for an item.

Lump sum: An amount tendered for an item, the extent of which is described in

the schedule of quantities, the specifications or elsewhere, but of which the

quantity of work is not measured in any units.

2. This schedule of quantities forms part of an integral part of the contract

documents.

3. The quantities set out in the schedule of quantities are approximate quantities

only. The quantities of work finally accepted and certified for payment, and not

the quantities given in the schedule of quantities, shall be used for determining

payments to the contractor.

The validity of the contract shall in no way be affected by the differences

between the quantities in the schedule of quantities and the quantities finally

certified for payment. Work shall be valued at the rates or lump sums tendered,

subject only to the provisions of the general conditions of contract and the

provisions of paragraphs 11 and 12 of this preamble.

4. Rates and lump sums shall include full compensation for overheads, profits,

incidentals, levies, taxes, etc., and for the completed items of work as specified.

Full compensation for completing and maintaining, during the maintenance

period, all the work shown on the drawings and specified in the specifications

and project specifications, and for all the risks, obligations and responsibilities

specified in the general conditions of contract, special conditions of contract

and specifications shall be considered as provided for collectively in the items of

payment given in the schedule of quantities, except in so far as the quantities

given in the schedule of quantities are only approximate.

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5. Rates and lump sums shall also be exclusive of Value Added Tax (VAT). The

summary of the schedule of quantities allows separately for the calculation of an

allowance for Value Added Tax (VAT) (output tax in terms of the tenderer). Rates

and lump sums shall, however, be inclusive of all other taxes and levies.

6. The tenderer must fill in a rate or lump sum for each item where provision has been

made for it, even where no quantities are given. Items against which no rate or

lump sum has been entered in the tender will not be paid for when the work is

executed, as payment for such work will be regarded as being covered by other

rates or lump sums in the schedule of quantities.

The tenderer shall fill in a rate against all items where the words "rate only" appear

in the amount column. The intention is that, although no work is foreseen under

such items, and quantities are consequently not given in the quantity column, the

tendered rates shall apply should work under this item actually be required.

Tenderers should note the provisions of paragraph 12 of this preamble.

If the tenderer should group a number of items together and tender one lump

sum for such group items, this single tendered lump sum shall apply to that group

of items and not to each individual item, or should he indicate against any item

that full compensation for such item has been included in another item, the rate

for that item included in another item shall be deemed to be nil.

The tendered lump sums and rates shall be valid irrespective of any change in

the quantities during the execution of the contract.

7. The works as executed will be measured for payment in accordance with the

methods described in the contract documents under the various payment items,

notwithstanding any custom to the contrary. The nett measurements or mass of

the finished work in place shall be taken for payment but excluding any volume

or mass of work in excess of that ordered.

8. The amount of work or the quantities of material stated in the schedule of

quantities shall not be considered as restricting or extending the amount of work

to be done, or quantity of material to be supplied by the contractor.

9. The stating of quantities of material or amount of work in the schedule of

quantities shall not be regarded as authorisation for the contractor to order

material or to execute the work. The contractor shall obtain the Project

Manager's detailed instructions for all work before ordering any materials for, or

executing work, or making arrangements in this regard.

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10. The short descriptions of payment items given in the schedule of quantities are for

the purpose of identifying the items and providing specific details. Reference

shall be made, inter alia, to the drawings, specifications, project specifications,

general conditions of contract and special conditions of contract for more

detailed information regarding the extent of the work entailed under each item.

11. Reference shall be made to clause 48 of the general conditions of contract

regarding provisional sums and prime cost sums.

12. Subject to the conditions stated in paragraph 13 below, the rates and lump sums

filled in by the tenderer in the schedule of quantities shall be final and binding

and may not be adjusted should there be any mistakes in the extensions thereof

and in the total sums appearing in the tender. Should there be any discrepancies

between the tender sum and the correctly extended and totalled schedule of

quantities, the rates will be regarded as being correct, and the employer shall

have the right to make such adjustments to the tender sum as he may deem

necessary in order to reconcile the total of the schedule of quantities with the

tender sum. In their own interest tenders should make doubly sure of the

correctness of their tendered rates, the extensions and the tender sum. Refer to

clause 16 of the tender conditions.

13. A tender may be rejected if the unit rates or lump sums for some of the items in

the schedule of quantities are, in the opinion of the employer, unreasonable or

out of proportion, and the tenderer fails, within a period of seven (7) days of

having been notified in writing by the employer to adjust the unit rates or lump

sums for such items, to make adjustments, refer to clause 16 of the tender

conditions.

14. The units of measurement indicated in the schedule of quantities are metric units.

The following abbreviations are used in the schedule of quantities:

m² = square metre

m²-pass = square metre-pass

m³ = cubic metre

l = litre

kl = kilolitre

kg = kilogram

t = ton (1 000 kg)

% = percent

No = number

PC sum = prime cost sum

Prov. sum = provisional sum

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15. All rates and sums of money quoted in the schedule of quantities shall be in South

African Rands and whole cents. Fractions of a cent shall be discounted.

16. The item numbers appearing in the schedule of quantities refer to the

corresponding item numbers in the standard specifications.

17. The schedule titled calculation of tender sum includes financial provision for

payment of contract price adjustment. Actual payments shall be made in terms

of clause 49(2) of the general conditions of contract.

18. Depending on the duration and ratios of material versus labour, the payments

terms will be negotiated prior to order placement but would be in broken down

typically as follows:

Order placement - 30% of contract value

Delivery of materials on site - 30% of contract value

Installation complete - 30% of contract value

Retention Guarantee (12 months) - 10% of contract value

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3.2. BILL OF QUANTITIES

BILL OF QUANTITIES

ITEM DESCRIPTION UNIT QTY

RATE AMOUNT

1 SECTION 1 : SITE ESTABLISHMENT,

DE-ESTABLISHMENT & P & G’s

a) Site establishment LS 1

b) Site De-establishment LS 1

c) P & G’s

i. Project Management Hrs

ii. Travelling km

iii. Sundries Ea

SUB TOTAL R


RATE AMOUNT

2 SECTION 2 : SUPPLY OF MATERIALS

2.1

Area 1

Sandstone Street bridge to cul-de-sac at Stand

138

a) River sand m³

b) Paving bricks m²

c) Cement kg

d) Fine sand m³

2.2

Area 2

Tennis court bridge to the top bridge in Andesite

Street South

a) River sand m³


c) Cement kg

d) Fine sand m³

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ITEM DESCRIPTION UNIT QTY RATE AMOUNT

2.3

Area 3

From Andesite Street South (Stand 59) to join

paving from tennis court bridge to top bridge

a) River sand m³


c) Cement kg

d) Fine sand m³

2.4 Area 4

Widening of existing paving on top bridge to 1.2 m

a) River sand m³


c) Cement kg

d) Fine sand m³

2.5

Area 5

Extension of paving to Andesite Street North at

tennis court

a) River sand m³


c) Cement kg

d) Fine sand m³

SUB TOTAL R


RATE AMOUNT

SECTION 3 : PREPARATION

3.1

Area 1


138

a) Excavation of area m²

b) Spraying of weed killer l/m²

c) Levelling of area for water drainage m²

d) Compact base for correct density m²

e) Screed river sand and or cement m²

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3.2

Area 2


Street South






3.3

Area 3








3.4 Area 4







3.5

Area 5


tennis court






SUB TOTAL R

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RATE AMOUNT

4 SECTION 4 : INSTALLATION

4.1

Area 1


138

a) Paving bricks In line with existing design m²

b) Concrete edge restraint m

c) Brush fine sand / cement mix for filling gaps m²

d) Clean and remove rubble LS

4.2

Area 2


Street South





4.3

Area 3







4.4 Area 4






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4.5

Area 5


tennis court





SUB TOTAL R

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ITEM DESCRIPTION

AMOUNT

1 SITE ESTABLISHMENT, DE-ESTABLISHMENT & P & G’s R

2 SUPPLY OF MATERIALS R

3 PREPARATION R

4 INSTALLATION R

SUB TOTAL R

ADD 10% CONTINGENCY

(EXPENDED AT THE DISCRETION OF THE CLIENT) R

SUB TOTAL R

VAT (15%) R

GRAND TOTAL R

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4. FORMS TO BE COMPLETED BY THE TENDERER

Signatories for companies shall confirm their authority thereto by attaching a duly

signed and dated copy of the relevant resolution of the board of directors, to

this form.

An example is shown below:

4.1. AUTHORITY FOR SIGNATORY

By resolution of the board of directors passed at a meeting held

on………………….…2019

Mr ............................................................................................................................

whose signature appears below, has been duly authorised to sign all documents

in connection with the Tender for Contract No. SRCE PAV 001- and any Contract

which may arise therefrom on behalf of:

(block capitals) .............................................................................................................

.........................................................................................................................................

.........................................................................................................................................

SIGNED ON BEHALF OF THE COMPANY : ...........................................

IN HIS CAPACITY AS : ...............................................

DATE : ...............................................

SIGNATURE OF SIGNATORY : ...............................................

WITNESSES : 1. ..........................................

2. ..........................................

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4.2. SCHEDULE OF CONSTRUCTIONAL PLANT

The provisions of Sub-clause 26(3) of the General Conditions of Contract shall

apply to the schedules of constructional plant appearing below. The Tenderer

shall state below the constructional plant which will be immediately available for

this Contract, the constructional plant which will become available by virtue of

outstanding orders, and further constructional plant which will be purchased or

hired for the work should he be awarded the Contract.

A. CONSTRUCTIONAL PLANT IMMEDIATELY AVAILABLE

1. …………………………………………………………………………………………….

2. …………………………………………………………………………………………….

3. …………………………………………………………………………………………….

4. …………………………………………………………………………………………….

5. …………………………………………………………………………………………….

6. …………………………………………………………………………………………….

7. …………………………………………………………………………………………….

8. …………………………………………………………………………………………….

9. …………………………………………………………………………………………….

10. …………………………………………………………………………………………….

11. …………………………………………………………………………………………….

12. …………………………………………………………………………………………….

13. …………………………………………………………………………………………….

14. …………………………………………………………………………………………….

15. …………………………………………………………………………………………….

SIGNED ON BEHALF OF THE TENDERER:………………………………………………………

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4.3. SCHEDULE OF WORK CARRIED OUT BY THE TENDERER

The Tenderer shall insert in the spaces provided below a complete list of the last

five (5) contracts or similar related works that was awarded to him. This

information will be deemed to be material to the award of the Contract.

Reference Name and contract details Contact No.

1.

2.

3.

4.

5.

SIGNED ON BEHALF OF THE TENDERER:………………………………………………………

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4.4. TENDERER’S FINANCIAL REFERENCES

The Tenderer shall insert in the spaces provided below a list of at least three

references that can confirm the financial standing of the contractor. This

information will be deemed to be material to the award of the Contract.

FINANCIAL REFERENCES

Reference Name Contact No.

1.

2.

3.

a) FINANCIAL STATEMENTS

I/We agree, if required, to furnish an audited copy of the latest set of financial

statements together with my/our Directors' and Auditors' report for consideration

by the Employer.

b) DETAILS OF COMPANY'S BANK

I/We hereby authorise the Employer/Project Manager to approach all or any of

the following banks for a reference:


1.

2.

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c) SURETY DETAILS

I/We hereby authorise the Employer/Project Manager to approach all or any of

the following banks/institutions for a reference:


1.

2.

SIGNED AT .................................. ON THIS .......... DAY OF ................….... 2019

SIGNED ON BEHALF OF TENDERER :.........................................................

NAME OF SIGNATORY :.........................................................

NAME OF COMPANY :.........................................................

AS WITNESSES : 1 ............................................

2 ............................................

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4.5. FORM OF TENDER

Director

HOA Office:


400 Granite Crescent

Monavoni

Centurion

1057

Sir

Contract No. SRCE PAV 001

FOR

STONE RIDGE COUNTRY ESTATE – PAVING PROJECT

1. Having examined all the documents for the execution of the above-mentioned

Works (as listed in the list of Contract Documents in Volume 3) as well as any

addenda subsequently issued, I / we the undersigned offer to construct,

complete and maintain the whole of the said Works in conformity with the

above-said documents and addenda, for the sum of-

……………………………………………………………………………………………………

……………………………………………………………………………………………………

*(R………………………………….)

* Including VAT

or such other sum as may be determined in accordance with the General and

Special Conditions of Contract, and the Tender Rules applicable to this

Contract, as well as the conditions include in this Form of Tender.

2. I / We acknowledge that all the certificates, schedules and forms included in

this document for completion by the Tenderer have been fully completed by

me/us and form part of my/our Tender.

3. I / We undertake to complete and deliver the whole of the Works comprised in

this Contract within .............................. months, including the Contractor's

holidays during December and January, calculated from the date on which the

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site has been handed over to me / us by a written instruction from the Project

Manager.

(NOTE: Should a Tenderer wish to offer a different time for completion than that

required by the Employer, it shall be submitted as an alternative Tender.)

4. In the event of me / us not completing the whole of the Works within the period

indicated in paragraph 3 hereof, me / us agree to pay to the Employer, as a

penalty for such default, a sum of Two Thousand Rands (R 2 000-00) for each

calendar day or part thereof in excess of the time for completion stated in

paragraph 3 and the Employer may, without prejudice to any other method of

recovery, deduct such sum monthly from any monies due or to become due to

me / us.

5. If my / our Tender is accepted, I / we undertake to :-

a) within fourteen (14) days of receipt of written acceptance of my/our

Tender, to provide a Contract Guarantee in terms of Clause 10 of the

General Conditions of Contract in a sum representing ten per cent (10 %)

of the Tender Sum mentioned in paragraph 1 above, for the due

performance of the Contract under the terms of a guarantee in the form

included in this document, with such modifications as you may approve;

b) to sign the Form of Agreement included in this document within a period

of twenty- one (21) days of notification that my/our Tender has been

accepted, subject to the prior provision of the approved Contract

guarantee by me/us.

6. I/We agree to abide by this Tender for a period of Ninety (90) days from the

closing date fixed for the submission of tenders, and it shall remain binding upon

me/us and may be accepted at any time before expiry of that period.

7. Unless and until a formal agreement is prepared and executed, this Tender,

together with the written acceptance thereof, shall constitute a binding

Contract between us and shall be deemed for all purposes to be the Contract

Agreement.

8. In the event of there being any arithmetical error in the priced Schedule of

Quantities, I/we agree to their being corrected, the rates being taken as correct.

9. I/We understand that you are not bound to accept the lowest or any particular

Tender you may receive, and that you will not defray any expenses incurred by

me/us in tendering.

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10. I / We agree and undertake to commence construction of the above-

mentioned Works within fourteen (14) days from the date on which the site has

been handed over to me / us by a written instruction from the Project Manager.

11. I / We declare that, notwithstanding anything contained in a covering letter to

this Tender, this Tender is submitted entirely without qualifications.

12. I/We choose domicilium citandi et executandi at :-

...........................................................................................................................................

...........................................................................................................................................

in the Republic of South Africa.

Yours faithfully,

SIGNED ON BEHALF OF THE TENDERER : ...............................................

NAME OF SIGNATORY (IN CAPITALS) : ...............................................

SIGNED ON THIS THE ................. DAY OF ........................................................…2019

ON BEHALF OF : ...............................................

ADDRESS : ...............................................

...............................................

...............................................

TELEPHONE NUMBER : ...............................................

WITNESS : ...............................................

SIGNATURE : ...............................................

NAME (IN CAPITALS) : ...............................................

ADDRESS : ...............................................

...............................................

………....................................

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4.6. CERTIFICATE OF ATTENDANCE AT COMPULSORY SITE MEETING

This is to certify that (tenderer) .............................................................................................

of (address)

..............................................................................................................................

....................................................................................... was represented by the person(s)

named below at the compulsory meeting held for all tenderers at (location)

........................................... on (date)................................... starting at (time) .....................

I / We acknowledge that the purpose of the meeting was to acquaint myself /

ourselves with the site of the works and / or matters incidental to doing the work

specified in the tender documents in order for me / us to take account of everything

necessary when compiling our rates and prices included in the tender.

Particulars of person(s) attending the meeting:

Name: .................................................. Signature: ..............................................

Capacity: ...............................................

Name: ..................................................... Signature: ..............................................

Capacity: ...............................................

Attendance of the above person(s) at the meeting is confirmed by the Employer's

representative, namely:

Name: .................................................. Signature: ..............................................

Capacity: ............................................... Date and Time: ......................................

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APPENDIX A

List of Documents to be submitted with Tender

1. A cover letter stating the Company’s details (company name, office address,

contact person, telephone number, fax number and e-mail address) signed by a

principal authorised to do so.

2. An original and valid Tax Clearance Certificate.

3. Proof of Contractor All Risks Insurance.

4. Any registration certificates to Security Association Bodies i.e. SASA, SIA, PSiRA etc.

5. Original or Certified Copy of a Valid Letter of Good Standing as issued by the

Department of Labour \ Compensation Commissioner.

6. A Methodology on how the works will be executed.

7. Bill of Quantities duly filled in.

8. Forms to be completed and submitted with the tender:

a. Authority For Signatory

b. Schedule Of Constructional Plant

c. Schedule Of Work Carried Out By The Tenderer

d. Tenderer’s Financial References

e. Form Of Tender

f. Certificate Of Attendance At Compulsory Site Meeting

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APPENDIX B


HOMEOWNERS ASSOCIATION

RULES AND REGULATIONS

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01 Feb 2016

Attention: ALL BUILDING CONTRACTORS, LABOURERS AND FUTURE RESIDENTS.

ACCESS CONTROL AT STONE RIDGE COUNTRY ESTATE:

As a result of recent security related issues at the estate, contractors will be managed a lot

stricter. The cooperation of all parties will be required.

To assist in ensuring the safety of residents, the following security measures will be enforced

without exception.

Security requirements for contractors and labourers:

Before any digging will start, the following will be on your stand: water meter installed by the

city council, toilet, shed and all workers issued with access permits. (NO EXCEPTIONS)

All building contractors, labourers, workers or any person entering the estate must be in

possession of a South African ID document, driver’s license or valid work permit.

Failure to present the required documentation will result in access into the estate being

refused. A copy of ID book and 2 passport photos will be required for each contractor.

Time, date, registration, stand number and driver details of all vehicles entering the estate

via both gates must be recorded.

Working hours from Monday to Friday is 07:00 to 17:00.

All contractors must leave the site before 17:00 from Monday to Friday. Contractors must

be off site by 17:00 and not starting to pack up at 17:00.

Working on Saturdays is permitted from 09:00 to 14:00. Special arrangements regarding the

pour of slabs and foundations may be made with the Estate Manager.

NO WORKING on Sundays and Public holidays.

1. Contractors on site after 17:00 on weekdays and 14:00 on Saturdays: R50.00 pp fine, this

fine will be paid by the employer of the contractor before he is let back into the estate.

If this happens again on the same site: R100:00 pp. For every hour later than the

stipulated time: R50:00 extra pp. Any transgression by contractors like: bribing, disrupting

or Soliciting residents, fires, urinating in public: R500.00 fine and removed from the estate

immediately.

2. Contractors loitering around in the estate: R500.00 pp fine to the owner of the

contractor.

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3. Activation of fireworks: Double levy to owner.

4. Owners transporting contractors into the estate without the contractors walking through

the turnstile: R500.00 fine per incident.

5. Owners moving into their residence without final inspection from Orbic and occupation

certificate from the council will forfeit their building deposit and double levy will be

charged until the aforementioned are obtained. Litigation to evict might also follow on

HOA discretion and legal cost will be for the owner’s account.

Nobody is allowed to sleep on site.

All deliveries for building purposes must be done via the contractor’s gate. NO horse and

trailer vehicles allowed doing deliveries in the estate because they damage the curbs.

Building labour on site is restricted to the specific stand they are employed at. Any person

verbally abusing or threatening a security official will be fined R1000.00 to the owners

account and will be removed from the estate and will not let back.

Any person found guilty of threatening security personnel or a member of the HOA with any

form of violence or weapon (including a pipe, brick or any other weapon) will be fined

R1000.00 for the owners account and will be removed from the estate and will not be

allowed back. The HOA will also lay a charge against such an individual or group of workers.

Building contractors must keep building sites clean. Cement bags and other materials that

can be blown away, must be disposed of such that it will not become a nuisance to

residents.

NO cooking fires are allowed on site as per instruction form the City Council.

Contractors and delivery vehicles must obey all traffic rules in the estate. Speed limit is

30 km/h.

Persons found guilty of reckless driving will be refused access into the estate.

Contractors on site will not approach residents for: boiling water, cell phone charge, water

or any such items.

Persons seen urinating in public or using the bushes as a toilet will be removed from site

immediately and not allowed back into the estate.

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The HOA receives numerous complaints from owners of empty stands that building

contractors are using empty stands as storage or dumping areas. Please note that building

activities may not spill over to bordering stands.

If extra land is required during a building project, permission to use the neighbouring stands

must be obtained from the owner and the Estate Manager must be informed in writing.

Horse and trailer vehicles are not allowed in the estate for deliveries.

PAYMENTS:

1 WEEK = R10.00 PER PERSON

1 MONTH = R20.00 PER PERSON

4 MONTHS = R40.00 PER PERSON

Proof of payment need to be submitted with the copies of id’s and passport photos in order

for the contractors to be registered.

THE SECURITY OF THE HOME OWNERS TAKES HIGHEST PRIORITY. WE APPRECIATE YOUR

COOPERATION.

Derick Jones

Estate Manager


+27 82 938 6732