agenda - armadale.wa.gov.au · 8 announcements by the person presiding without discussion 8.1...

ORDINARY MEETING OF COUNCIL

MONDAY, 8 OCTOBER 2012

AGENDA

CONTENTS AGENDA

MINUTES

ORDINARY COUNCIL MEETING HELD ON 24 SEPTEMBER 2012

REPORTS

TECHNICAL SERVICES COMMITTEE MEETING HELD ON 3 OCTOBER 2012 CHIEF EXECUTIVE OFFICER’S REPORT HELD ON 8 OCTOBER 2012

NOTICE OF MEETING AND AGENDA

CR ______________________________________ PLEASE TAKE NOTICE that the next ORDINARY MEETING OF COUNCIL will be held in the Council Chambers, Orchard Avenue, Armadale at 7.00 PM

MONDAY, 8 OCTOBER 2012

R S TAME CHIEF EXECUTIVE OFFICER 4 October 2012

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

Leave of Absence previously granted to Cr C Wielinga ,Cr J H Munn ,Cr J A Stewart and Cr M Geary

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

Nil

4 PUBLIC QUESTION TIME

Minimum time to be provided – 15 minutes (unless not required)

ORDINARY MEETING 3 8 OCTOBER 2012 OF COUNCIL

A procedure has been adopted by Council to ensure the orderly conduct of Public Question time and a copy of this procedure is attached to the Council Agendas made available in the public gallery. The public’s cooperation in this regard will be appreciated.

5 APPLICATIONS FOR LEAVE OF ABSENCE

Nil

6 PETITIONS

7 CONFIRMATION OF MINUTES

7.1 PREVIOUS ORDINARY COUNCIL MEETING HELD ON 24 SEPTEMBER 2012............................................................................. 5

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT DISCUSSION

Nil

10 REPORTS

10.1 TECHNICAL SERVICES COMMITTEE MEETING Report of the Technical Services Committee on 3 October 2012 ......22

BUSINESS ARISING FROM REPORT

10.2 CHIEF EXECUTIVE OFFICER’S REPORT Report of the Chief Executive Officer . ..............................................68


ORDINARY MEETING 4 8 OCTOBER 2012 OF COUNCIL

11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION

15 CLOSURE

ORDINARY MEETING OF COUNCIL

MONDAY, 24 SEPTEMBER 2012

MINUTES

CONTENTS

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS.............................................. 7

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE............................................ 7

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE............... 8

4 PUBLIC QUESTION TIME ..................................................................................................................... 8 NIL ............................................................................................................................................................... 8

5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................................... 8 5.1 REQUEST FOR LEAVE OF ABSENCE – CR J H MUNN, CR STEWART, CR NIXON............ 8

6 PETITIONS ................................................................................................................................................ 9 6.1 CLOSURE OF WARD CRESCENT CUL-DE-SAC ....................................................................... 9

7 CONFIRMATION OF MINUTES ........................................................................................................... 9 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 10 SEPTEMBER 2012 .......................... 9

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION......................... 10 1 ECONOMIC DEVELOPMENT..................................................................................................... 10 2 CONSULTATION AND COMMUNICATION............................................................................. 10 3 MARKETING & PUBLIC RELATIONS ...................................................................................... 11 4 GOVERNANCE ............................................................................................................................. 12

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT DISCUSSION ........................................................................................................................................... 12

10 REPORTS................................................................................................................................................. 12 10.1 DEVELOPMENT SERVICES COMMITTEE MEETING - 17 SEPTEMBER 2012................... 12

10.1.1 PEDESTRIAN ACCESS WAY (PAW) BETWEEN LOTS 705 & 714 CLYBUCCA PLACE, ARMADALE (2.1)................................................................................................ 12

10.1.2 FINAL ADOPTION - LOCAL PLANNING POLICY PLN 2.4 TREE PRESERVATION (3.1)...................................................................................................................................... 13

10.1.3 REVIEW OF LOCAL PLANNING POLICY PLN 4.2 - ADVERTISEMENTS (SIGNAGE) AND REPEAL OF THE LOCAL LAW RELATED TO SIGNS, HOARDINGS AND BILLPOSTING. (3.2) ....................................................................... 13

10.1.4 REVIEW AND UPDATE OF THE LOCAL PLANNING STRATEGY (TPS NO.4) (3.3)14 10.1.5 DEDICATION OF LOT 66 (DIAGRAM 41473) URANA ROAD, ARMADALE AS

ROAD RESERVE (4.1)....................................................................................................... 14

10.1.6 PUBLIC ACCESS WAYS (PAWS) (4.2) ........................................................................... 15 10.1.7 REVIEW OF INFORMATION BULLETIN (1) ................................................................. 15

10.2 CITY STRATEGY COMMITTEE MEETING - 18 SEPTEMBER 2012..................................... 15

10.2.8 LIST OF ACCOUNTS PAID - AUGUST 2012 (1.1) ......................................................... 15 10.2.9 MONTHLY STATEMENT OF FINANCIAL ACTIVITY - JULY 2012 (1.2) .................. 16 10.2.10 MONTHLY STATEMENT OF FINANCIAL ACTIVITY - AUGUST 2012 (1.3) ...... 16 10.2.11 TENDER NO 12/12 - LANDSCAPE MAINTENANCE OF THE ARION ESTATE,

HARRISDALE (2.1) ...................................................................................................... 16 10.2.12 GOVERNMENT OFFICE ACCOMMODATION (2.2)................................................ 17 10.2.13 JULL STREET MALL REACTIVATION (3)............................................................... 17

10.3 CHIEF EXECUTIVE OFFICER’S REPORT - 24 SEPTEMBER 2012........................................ 17

10.3.14 LGMA ANNUAL STATE CONFERENCE 2012 - 31ST OCTOBER TO 2ND NOVEMBER 2012, FREMANTLE (1.1) ...................................................................... 17

10.3.15 COUNCILLOR'S INFORMATION BULLETIN - ISSUE NO. 17/2012 (1.2) ............. 17

11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 18

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............. 18 NIL ............................................................................................................................................................. 18

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION ..... 18 13.1 PUBLIC ARTWORKS ................................................................................................................... 18

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION..................................................... 18 14.1 GOVERNMENT OFFICE ACCOMMODATION (ITEM 2.2 OF CITY STRATEGY

COMMITTEE REPORT) ............................................................................................................... 18

15 CLOSURE ................................................................................................................................................ 21

CITY OF ARMADALE

MINUTES OF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS, ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 24 SEPTEMBER 2012 AT 7.00 PM.

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

The Mayor, Cr Zelones, declared the meeting open at 7.00 pm.

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE (previously approved)

PRESENT: Mayor, Cr H A Zelones JP River Ward presided over Deputy Mayor, Cr R Butterfield River Ward Cr J A Stewart Heron Ward Cr D M Shaw Heron Ward Cr G Nixon Jarrah Ward Cr J H Munn JP CMC Lake Ward Cr K Busby Minnawarra Ward Cr M H Norman Minnawarra Ward Cr G A Best Neerigen Ward Cr M Geary Neerigen Ward Cr L Sargeson Palomino Ward IN ATTENDANCE:

Mr R S Tame Chief Executive Officer Mr I MacRae Executive Director Development Services Mr K Ketterer Executive Director Technical Services Ms Y Coyne Executive Director Community Services Mrs S D’Souza CEO’s Executive Assistant Public: Nil

LEAVE OF ABSENCE: Leave of Absence previously granted to Cr C M Wielinga and Cr C J MacDonald

APOLOGIES: Apology received from Cr M S Northcott.

MINUTES - ORDINARY MEETING 8 24 SEPTEMBER 2012 OF COUNCIL

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

Nil

4 PUBLIC QUESTION TIME

Nil

5 APPLICATIONS FOR LEAVE OF ABSENCE

5.1 Request for Leave of Absence – Cr J H Munn, Cr J A Stewat & Cr G Nixon

Request for leave of absence received from:

Cr J H Munn for the period 5th October to 9th October 2012 inclusive.

Cr J A Stewart for the period Friday 5th October to Sunday, 14th October 2012 .

Cr G Nixon for the following periods:

- Saturday, 29th September 2012 to Sunday, 7th October 2012 inclusive

- Friday, 19th October to Tuesday, 30th October 2012 inclusive

MOVED Cr R Butterfield:

That Council grant leave of absence received from

Cr J H Munn for the period 5th October to 9th October 2012 inclusive (includes 1 ordinary Council Meeting – 8th October 2012).

Cr J A Stewart for the period Friday, 5th October to Sunday, 14th October 2012 (includes 1 Ordinary Council Meeting – 8th October 2012)

Cr G Nixon for the following periods:

- Saturday, 29th September 2012 to Sunday, 7th October 2012 inclusive (does not include an Ordinary Council Meeting)

- Friday, 19th October to Tuesday, 30th October 2012 inclusive (includes 1 Ordinary Council Meeting – 22nd October 2012)

347/9/12 MOTION not opposed, DECLARED CARRIED (11/0)


6 PETITIONS

6.1 Closure of Ward Crescent Cul-de-sac (Cr Ruth Butterfield)

Cr Butterfield tabled a petition signed by 27 residents, the prayer of which reads:- We, the undersigned, call on the City of Armadale to investigate the closure of the laneway at the end of Ward Crescent in Kelmscott. This recommended closure is due to property and vehicle damage (including regular burglaries) in Ward Crescent, which has escalated in recent months. Following a meeting of concerned residents in Ward Crescent, it was determined that the thoroughfare leading from Ward Crescent to Camillo Road was promoting dysfunctional and antisocial persons to frequent the area and we believe this is an issue that can be addressed with a relatively simple solution. We believe the closure of the Ward Crescent cul-de-sac would significantly reduce foot traffic passing our properties and subsequently minimise the likelihood of the street being subjected to criminal behaviour. While we appreciate the issue of crime in the Kelmscott/Armadale area is one that is multi-faceted and will not be solved overnight, we firmly believe that this one simple measure will at least minimise the criminal elements we have come to regularly endure over the past two years. This measure will clearly enhance the security to ratepayers in Ward Crescent.

MOVED Cr R Butterfield: That Council receive the petition and refer it to the Development Services Committee.


7 CONFIRMATION OF MINUTES

7.1 PREVIOUS ORDINARY COUNCIL MEETING HELD ON 10 SEPTEMBER 2012.

MOVED Cr L Sargeson that the Minutes of the Ordinary Council Meeting held on 10 September 2012 be confirmed as a true and accurate record.



8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION

8.1 Economic Development

On 11th September, along with Mr Tame and Mr MacRae, met with the CEO of the MRA and officers from the Armadale Office to discuss the Kelmscott Town Centre. In particular, the future outcome and Normalisation back to the City’s planning control. A further report will be presented to a future Development Services Committee meeting.

On 12th September had the opportunity to attend a Master Class

planning exercise facilitated by Jeb Brugman. The class undertook a planning exercise for 2 activity centres in the metro area Perth and a Public Open Space project.

On 13th and 14th September 2012, along with Crs Butterfield and

Wielinga, attended the Annual Planning Institute of Australian Conference in Perth. A further report will be available in the information bulletin.

On 17th September 2012, met with staff from Armadale Shopping

City, along with Rachel Smith from Connected Communities, to update them on the deployment of the Armadale App.

On 18th September 2012 met with the Marketing Committee of the

Armadale Business Association to brief them on the deployment of the Armadale App. Rachel and the Mayor have been invited to a Women in Business meeting to promote the economic benefits of the free App for business in the region.

On 21st September was invited to address the Manex Committee here

at the City of Armadale on the deployment of the Armadale App and to discuss various governance questions with our senior Directors. A soft launch of the App is anticipated within the next two weeks and am hoping to brief Councillors’ further on this project on a date to be confirmed.

On 24th September, along with Rachel Smith, gave Marketing staff at

the Armadale Central Shopping Centre an update on the deployment of the Armadale App.

8.2 Consultation and Communication

On 11th September 2012, along with Crs MacDonald and Munn, Snr Sgt Bouwman and the Mayor met with approximately 8 Forrestdale residents to discuss ongoing crime and antisocial behaviour issues in the Forrestdale area. Residents presented a significant amount of information on persons, places and activities for police follow up.


On 13th September, along with the CEO, attended a Stockland Lunch. The Mayors and CEOs of Rockingham and Wanneroo were also in attendance and were given a briefing on Stockland projects in the Metro area. We had the opportunity to discuss the issues which affect our respective regions. Members of the Stockland team were also present. Some of these members are relatively new to Perth which gave them the opportunity to be better briefed on our Local Government Authorities.

On 14th September attended the monthly meeting of the Heritage

Council. On 19th September, along with the CEO, met with Barry Urban, the

Labor candidate for Darling Range. Mr Urban is a current Councillor at the Shire of Serpentine Jarrahdale and former officer with the WA Police Service. He is familiar with many crime and antisocial issues in the Armadale & S/J regions as he was a serving officer at the Armadale and Mundijong police stations.

On 21st September, along with my fellow Councillors, their partners

and senior Executive staff, we attended a function at the Araluen Botanic Park. We were given a short tour and briefing by Grant Nixon on various aspects of the history and operation of the park. Although wet and cold, the time taken to present an update was appreciated. Following this function we shared a meal at the Araluen resort dining room.

8.3 Marketing & Public Relations

On 18th September, attended the annual Richard Sheppard Memorial Awards at the Champion Centre. The awards are an incentive for Aboriginal children to continue their studies through to Year 12 high school.

On 20th September, attended an Indigenous Literacy Day event at the

Champion Centre. The purpose of the event is to encourage reading & writing from an early age among aboriginal children.

On 21st September, was interviewed by Jenny Seaton from Curtin FM

radio as to our Library school holiday programs. On 22nd September was invited by both Channel 9 and 10 for an

interview in regard to the Piara Waters incident and to discuss what action Council intended to take.

Yvonne Bradfield, Tourism Development Co-ordinator was awarded

the GWN7 Tourism Visitor Centre Manager of the Year for 2012 at the GWN7 Awards Gala Dinner on Thursday 20th September in Mandurah. This was in recognition of Yvonne's work in the Tourism sector and particularly with Visitor Servicing. It is an award well deserved given Yvonne's enthusiasm.


Following a successful submission prepared by Yvonne, the City of Armadale has been chosen to host the Visitor Service Conference and the GWN7 Tourism Awards Gala Dinner in 2013. This will be a great opportunity to showcase the City to over 100 delegates in the Tourism industry.

8.4 Governance

On 20th September, met with the CEO for a regular briefing to discuss issues arising from our various meetings outside of the City of Armadale that may need further follow up by his office.

The same evening attended the Perth Airport Municipalities Group

meeting at the Offices of the Shire of Mundaring. Received an interesting report on the proposed Airport rail alignment and proposed stations to service both airports and residents of the High Wycombe and surrounding suburbs.

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT DISCUSSION

Nil

10 REPORTS

10.1DEVELOPMENT SERVICES COMMITTEE MEETING Report of the Development Services Committee on 17 September 2012.

CORRECTION: Page 61 In the third line of the Recommendation delete the letter

‘d’ from the word ‘purposed’.

MOVED Cr D M Shaw that the report be received.



Recommendation D64/9/12 - Pedestrian Access Way (PAW) Between Lots 705 & 714 Clybucca Place, Armadale

MOVED Cr D M Shaw:

That Council: 1. Advertise the proposed closure of the pedestrian access way (PAW)

between Lots 705 (No.10) and 714 (No.9) Clybucca Place, Armadale to


the surrounding landowners/occupiers, including Challis Primary School and in a newspaper circulating within the district for public comment.

2. Advise the organiser of the petition of Council’s decision.


Recommendation D65/9/12 - Final Adoption - Local Planning Policy PLN 2.4

Tree Preservation

MOVED Cr D M Shaw:

That Council: 1. Adopt the Local Planning Policy PLN 2.4 Tree Preservation as shown

in Attachment “3.1.3” of the Minutes.

2. Publish a notice in a newspaper circulating in the district stating the Local Planning Policy PLN 2.4 Tree Preservation has been adopted, and forward a copy of the policy to the Western Australian Planning Commission.


Recommendation D66/9/12 - Review of Local Planning Policy PLN 4.2 -

Advertisements (Signage) and Repeal of the Local Law related to Signs, Hoardings and Billposting.

MOVED Cr D M Shaw, SECONDED Cr R Butterfield:

That Council:

1. Initiate the amendment of Local Planning Policy PLN 2.4 as shown at Attachment “3.2.2” and advertise the draft Local Planning Policy for a period of 28 days in accordance with Clause 2.4 of Town Planning Scheme No.4.

2. Pursuant to section 3.16 of the Local Government Act 1995, agree** to

repeal the City of Armadale Local Law relating to Signs, Hoardings and Billposting.

** ABSOLUTE MAJORITY REQUIRED

353/9/12 MOTION DECLARED CARRIED BY AN ABSOLUTE

MAJORITY DECISION OF COUNCIL (11/0)


Recommendation D67/9/12 - Review and Update of the Local Planning

Strategy (TPS No.4)

MOVED Cr D M Shaw:

That Council:

1. Adopt the draft revised Local Planning Strategy subject to any edits and modifications to the satisfaction of the Executive Director Development Services for the purposed of seeking public and State Government comments.

2. Forward to the WAPC and request its permission to advertise for

public and State Government comments, the draft revised Local Planning Strategy which:

a) sets out the long-term planning directions for the City’s

development 2015-25; b) reflects new and updated State and regional planning policies;

and c) provides the rationale for the zones and other provisions

proposed for the Scheme. 3. Prepare a formal consolidation of TPS No.4 in accordance with

Division 5 Section 88 of the Town Planning and Development Act and request public and State Government comments on whether the Scheme continues to be effective, needs amending, or whether an entirely new Scheme needs to be prepared.


Recommendation D68/9/12 - Dedication of Lot 66 (Diagram 41473) Urana

Road, Armadale as Road Reserve

MOVED Cr D M Shaw

That Council:

1. Request the Minister for Lands to dedicate the Right of Way (ROW) described as Lot 66 on Diagram 41473 Urana Road, Armadale as shown on the attached plan as road reserve.

2. Indemnify the Minister for Lands against any claims for

compensation in an amount equal to the amount of all costs and expenses reasonably incurred by the Minister in considering and granting the request.



Recommendation D69/9/12 - Public Access Ways (PAWs)

MOVED Cr D M Shaw : That Council note the above information and request officers to update the Pedestrian Access Way Closure list in the Information Bulletin, so that it only includes information on PAWs that are currently active or require action by the City.

356/9/12 MOTION not opposed, DECLARED CARRIED (11/0) Recommendation D70/9/12 – Councillor’ item - Review of Information

Bulletin

MOVED Cr D M Shaw That the matter regarding the City’s Information Bulletin being generally reviewed and updated, be referred to the City Strategy Committee for action and/or report back to Committee.

357/9/12 MOTION not opposed, DECLARED CARRIED (11/0) 10.2 CITY STRATEGY COMMITTEE MEETING

Report of the City Strategy Committee on 18 September 2012 .

MOVED Cr M H Norman that the report be received.



Recommendation CS89/9/12 - List of Accounts Paid - August 2012

MOVED Cr M H Norman:

That Council note the List of Accounts paid as presented in the attachment and summarised as follows:

Municipal Fund Accounts paid totalling $10,099,439.14 on Vouchers 18026 – 18197, Batch 1309-1321,1323, 102037-102055, 200119, 300260, PY01.03-PY01.04 & PY99.02 Trust Fund Accounts paid totalling $2,145,996.25 on Vouchers 2342-2405, 400178 - 400179 &, Batch 1322



Recommendation CS90/9/12 - Monthly Statement of Financial Activity - July

2012


That Council:

pursuant to Regulation 34 of the Local Government (Financial Management) Regulations 1996 (Financial Activity Statement Report) accept the Statement of Financial Activity for the 1 month period ended 31 July 2012.


Recommendation CS91/9/12 - Monthly Statement of Financial Activity -

August 2012


That Council:

pursuant to Regulation 34 of the Local Government (Financial Management) Regulations 1996 (Financial Activity Statement Report) accept the Statement of Financial Activity for the 2 months period ended 31 August 2012.


Recommendation CS92/9/12 - Tender No 12/12 - Landscape Maintenance of

the Arion Estate, Harrisdale

MOVED Cr M H Norman

That Council:

1. Notes that Programmed Property Services have withdrawn their tender in relation to Tender No.12/12.

2. Accepts the tender submitted by Cobey Maintenance Services in relation to Tender No 12/12 – Landscape Maintenance of the Arion Estate, Harrisdale, for a period of two (2) years commencing 1 October 2012, for a cost of $106,395.60 (including GST), in accordance with the submitted tender, Council’s contract documentation, and Budget allocation.

3. Authorise the Chief Executive Officer to extend the contract for a one (1) period of 12 months to 31 August 2015, subject to satisfactory performance by the contractor, and price adjustments as specified in the Request for Tender Document, Clause 4.1.



Recommendation CS93/9/12 - Government Office Accommodation


That the Report in regard to Government Office Accommodation be considered under item 14 ‘Matters Requiring Confidential Consideration’ as the matters to be discussed, if disclosed, would reveal information that has a commercial value to a person.


Recommendation CS94/9/12 – Councillors’ Items


That Council refer the items relating to:

1. Rapid Transit Symposium;

2. Role & Responsibilities of the City Audit Committee;

3. Jull Street Mall Reactivation;

to the relevant Directorate for action or report to the appropriate Committee.

364/9/12 MOTION not opposed, DECLARED CARRIED (11/0) 10.3 CHIEF EXECUTIVE OFFICER’S REPORT

Report of the Chief Executive Officer .

MOVED Cr G Nixon that the report be received.



LGMA Annual State Conference 2012 - 31st October to 2nd November 2012, Fremantle

No nominations were received for attendance at this Conference. MOVED Cr R Butterfield:

That Council make no elected member nomination for the 2012 LGMA Annual State Conference.


Councillor's Information Bulletin - Issue No. 17/2012

MOVED Cr K Busby:


That Council acknowledge receipt of Issue No 17/2012 of the Information Bulletin.


11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION

Nil

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION

13.1 Public Artworks (Cr Ruth Butterfield)

That the matter of a policy in regard to acquisitions, commissioning and funding of public artworks be referred to the Community Services Committee.

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION

14.1 Recommendation CS93/9/12 - Government Office Accommodation (Item 2.2 of City Strategy Committee Report)

Report Recommendation

That Council:

1. Endorse in principle the submission of a proposal for providing accommodation for a Government agency in the Armadale Civic precinct.

2. Adopt the attached Business Plan for advertising for public comment in accordance with s3.59 of the Local Government Act 1995.

3. Pursuant to section 6.8 of the Local Government Act 1995 :-

(i) authorise* the following expenditure : Consultancy – Civic Precinct - $150,000

(ii) amend the 2012-2013 Annual Budget as follows : Expenditure


Consultancy – Civic Precinct Planning – increase by $150,000

Revenue Transfer from Civic Precinct Reserve Account – increase by $150,000

for the purposes of engaging consultants with expertise in the various disciplines required to prepare a proposal in response to the State Government’s Request for Proposal to provide office accommodation, eg. building plans and related documentation, cost estimates, development timeframes, risk analysis.

*ABSOLUTE MAJORITY RESOLUTION REQUIRED

MOVED Cr M H Norman that the meeting be closed to members of the public as the discussions on this matter are confidential under Section 5.23(2) in that, if disclosed, would reveal information that has a commercial value to a person. MOTION not opposed, DECLARED CARRIED (11/0) 7.15pm Meeting declared closed. There were no members of the public

or press in attendance at this meeting. MOVED Cr J H Munn that Standing Orders be suspended to allow Council to discuss various aspects of this proposal. MOTION not opposed, DECLARED CARRIED (11/0) Council discussed matters as to how this particular proposal related to the overall Civic Precinct project and its impact on the City’s Financial Plan. Recognising the City’s urgent accommodation needs it was agreed that investigations continue for submission of this proposal but that any final endorsement be made following further discussion/consideration at the Councillor Workshop and the October round of meetings. MOVED Cr J H Munn that the meeting be adjourned. MOTION not opposed, DECLARED CARRIED (11/0) 7.45pm Meeting adjourned 8.00pm Meeting reconvened MOVED Cr J H Munn that the meeting be opened to members of the public and that Standing Orders be resumed. MOTION not opposed, DECLARED CARRIED (11/0)

MOVED Cr M Geary: That Council amend Recommendation CS93/9/12 as follows:- That a part (1) be added as follows and that the remaining parts be

renumbered accordingly. 1. Endorse the investigation into the Civic Precinct to


determine the City’s capability of providing accommodation to external parties.

In part (2) the word ‘submission’ be replaced with ‘preparation’ In part (4) , the last para be replaced as follows:-

for the purposes of preparing a business case for the City which may allow the preparation of a proposal in response to the State Government’s Request for Proposal to provide office accommodation in Armadale, eg. building plans and related documentation, cost estimates, development timeframes, risk analysis.

368/9/12 AMENDMENT not opposed, DECLARED CARRIED (11/0)

MOVED Cr M H Norman SECONDED Cr J A Stewart:

That Recommendation CS93/9/12, as amended, be adopted.

That Council:

1. Endorse the investigation into the Civic Precinct to determine the City’s capability of providing accommodation to external parties.

2. Endorse in principle the preparation of a proposal for providing accommodation for a Government agency in the Armadale Civic precinct.

3. Adopt the attached Business Plan for advertising for public comment in accordance with s3.59 of the Local Government Act 1995.

4. Pursuant to section 6.8 of the Local Government Act 1995 :-

(i) authorise* the following expenditure : Consultancy – Civic Precinct - $150,000

(ii) amend the 2012-2013 Annual Budget as follows :

Expenditure Consultancy – Civic Precinct Planning – increase by $150,000

Revenue Transfer from Civic Precinct Reserve Account – increase by $150,000

for the purposes of preparing a business case for the City which may allow the preparation of a proposal in response to the State Government’s Request for Proposal to provide office accommodation in Armadale, eg. building plans and related documentation, cost estimates, development timeframes, risk analysis.


369/9/12 MOTION DECLARED CARRIED BY AN ABSOLUTE MAJORITY DECISION OF COUNCIL (11/0)

15 CLOSURE

The Mayor, Cr Zelones, declared the meeting closed at 8.10pm

MINUTES CONFIRMED THIS 8th DAY OF OCTOBER 2012

MAYOR

CITY OF ARMADALE

MINUTES OF TECHNICAL SERVICES COMMITTEE HELD IN THE COMMITTEE ROOM, ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON WEDNESDAY, 3 OCTOBER 2012 AT 5.31PM. PRESENT: Cr R Butterfield (Chair)

Cr D M Shaw Cr J H Munn JP CMC Cr M H Norman (Deputy for Cr K Busby) Cr L Sargeson

APOLOGIES: Cr G Nixon (Leave of Absence)

Cr K Busby (Leave of Absence) Cr G A Best

OBSERVERS: Cr H A Zelones JP IN ATTENDANCE: Mr K Ketterer Executive Director Technical Services

Mr G Davies Executive Manager Technical Services Mr P Lanternier Manager Parks Ms Y Longridge Minute Secretary

PUBLIC: “For details of Councillor Membership on this Committee, please refer to the City’s website – www.armadale.wa.gov.au/your council/councillors.”

TECHNICAL SERVICES 23 3 OCTOBER 2012 COMMITTEE COUNCIL MEETING 8 OCTOBER 2012

DISCLAIMER The Disclaimer for protecting Councillors and staff from liability of information and advice given at Committee meetings was not read as there were no members of the public in attendance. DECLARATION OF MEMBERS’ INTERESTS Nil. QUESTION TIME Nil. DEPUTATION Nil. CONFIRMATION OF MINUTES RECOMMEND

Minutes of the Technical Services Committee Meeting held on 3 September 2012 be confirmed.

Moved Cr J H Munn MOTION CARRIED (5/0)

ITEMS REFERRED FROM INFORMATION BULLETIN – ISSUE NO 17 Outstanding Matters and Information Items Nil Monthly / Quarterly Departmental Reports Technical Services Works Programme Minutes/Notes of Occasional/Advisory Committees Municipal Waste Advisory Council - Unconfirmed Minutes 2013 MWAC & OAG Calendar Container Deposit System Policy Forum Minutes Miscellaneous WALGA Infopage - Regional Subsidiaries - Local Government Amendment Bill (No. 2) 2012 Committee noted the information and no further items were raised for discussion and/or further report purposes.

CONTENTS

TECHNICAL SERVICES COMMITTEE

3 OCTOBER 2012

1. BUDGET

1.1 **SUPPLY AND PURCHASE OF OUT FRONT MOWER AND TRACTOR MOUNTED FERTILISER SPREADER ........................................................................................25

2. ENGINEERING ADMINISTRATION

2.1 VACANCY FOR WALGA MEMBER - KEEP AUSTRALIA BEAUTIFUL COUNCIL.......................................................................................................................................28

3. ENGINEERING, DESIGN AND DEVELOPMENT

3.1 WILLANDRA PRIMARY SCHOOL - MODIFICATIONS TO PARKING RESTRICTION SIGNAGE ............................................................................................................31

3.2 JULL STREET, ARMADALE - REQUEST FOR LONG TERM PARKING...............................34

4. WASTE SERVICES

4.1 ROLEYSTONE BULK BIN COLLECTIONS...............................................................................37

5. TENDERS

5.1 TENDER NO 19/10 - PROVISION OF ROAD MAINTENANCE SERVICES - EXTENSION OF CONTRACT......................................................................................................41

6. MISCELLANEOUS

6.1 ANNUAL LEAVE - EXECUTIVE DIRECTOR TECHNICAL SERVICES ................................45

6.2 UNION INTERNATIONAL DES TRANSPORTS PUBLIC (UITP) ("INTERNATIONAL ASSOCIATION OF PUBLIC TRANSPORT") - ASIA-PACIFIC ASSEMBLY AND RAPID TRANSIT SYMPOSIUM ..................................................47

6.3 2012 NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS.......................................51

7. COUNCILLORS’ ITEMS

8. EXECUTIVE DIRECTOR TECHNICAL SERVICES REPORT

8.1 GREENWASTE SHREDDING...................................................................................................... 24 8.2 MEMORIAL PARK ARTWORK .................................................................................................. 24 8.3 CITY OF ARMADALE LITTER INFRINGEMENT COURT CASE........................................... 24 8.4 CONTAINER DEPOSIT SCHEME (CDS).................................................................................... 24

SUMMARY OF “A” ATTACHMENTS......................................................................................................58

TECHNICAL SERVICES 25 3 OCTOBER 2012 COMMITTEE – Budget COUNCIL MEETING 8 OCTOBER 2012

**1.1 - SUPPLY AND PURCHASE OF OUT FRONT MOWER AND TRACTOR MOUNTED FERTILISER SPREADER

WARD

: ALL

FILE No.

: M/709/12

DATE

: 26 September 2012

REF

: PL

RESPONSIBLE MANAGER

: Executive Director Technical Services

In Brief: A request for an additional out front

mower and tractor mounted fertiliser spreader to achieve service levels as outlined in the Parks Operational Manual was not included in the 2012/13 budget.

Council’s approval is sought to purchase

an additional out front mower and fertiliser spreader using surplus funds following the change over of four (4) replacement mowers approved within the 2012/13 budget.

Recommend:

That Council approve the purchase of

additional plant for the cost of $32,741.81, and Budget amendments, as detailed.

Tabled Items Nil. Officer Interest Declaration Nil. Strategic Implications 2. Enhance Natural and Built Environments 2.4 Attractive and user friendly streetscapes and open spaces. 2.4.1 Implement townscape, streetscape and parkland improvements to

enhance the distinctive character of the City. 2.4.2 Maintain and improve, where required, the quality, amenity and

accessibility of open spaces. Legislation Implications Assessment of legislation indicates that the following apply: Local Government Act 1995, Section 3.57 – Tenders for providing goods or services. Local Government (Functions and General) Regulations 1996, Division 2 – Tenders

or providing goods or services.


Council Policy/Local Law Implications Assessment of Policies/Local Laws indicates that the following is applicable: Council Policy ADM 19 – Procurement of Goods or Services. Budget/Financial Implications There are sufficient funds in the Plant Replacement Schedule to cover the cost of the purchase of an additional out front mower and tractor mounted fertiliser spreader. Consultation Intra Directorate. Governance and Administration BACKGROUND Funds have been allocated in the 2012/2013 Budget for the replacement of four (4) out front mowers. A quotation was called for the supply of four (4) out front mowers from E & M J Rosher Pty Ltd, the preferred WALGA supplier. COMMENT Prices quoted were substantially lower than anticipated, and trade-in values were slightly higher than expected, resulting in a net under expenditure compared to Budget provisions. The purpose of this report is to seek Council’s approval to purchase the additional out front mower and fertiliser spreader using the under expended funds. REQUEST FOR ADDITIONAL PLANT A request for an additional out front mower and tractor mounted fertiliser spreader to achieve service levels, as outlined in the Parks Operational Manual, was not included in the 2012/2013 Budget. This additional mower is necessary in order that Parks can address all the additional mowing demands due to the expanding number of parks and public open spaces (POS). Similarly, maintenance demands on parks and ovals have required additional need for a fertilizer spreader to ensure a more efficient and effective turf management operation. It is recommended that Council approve the purchase of the additional out front mower and tractor mounted fertiliser spreader using the surplus funds. CONCLUSION Sufficient funds are available for the purchase of additional plant necessary for the maintenance operations in Parks and Reserves.

ATTACHMENTS There are no attachments for this report.


COMMITTEE DISCUSSION Following queries by Committee, the Executive Director Technical Services and Manager Parks explained the reasoning behind this item. T64/10/12 RECOMMEND

That Council: Pursuant to Section 6.8 of the Local Government Act 1995: (i) Authorise the following additional expenditure: One (1) Out Front Mower $ 26,626.36 One (1) Tractor Mounted Fertiliser Spreader $ 6,115.45 $ 32,741.81 (ii) Amend the 2012/2013 Annual Budget as follows:

Expenditure and Income

Adopted Budget

$Amendment

$

Revised Budget

$Plant Purchases Mower 1 32,000.00 -5,373.64 26,626.36Mower 2 32,000.00 -5,373.64 26,626.36Mower 3 32,000.00 -5,373.64 26,626.36Mower 4 32,000.00 -5,373.64 26,626.36Mower 5 (Additional) 0.00 26,626.36 26,626.36Fertiliser Spreader (Additional) 0.00 6,115.45 6,115.45Plant Disposals Trade-in Mower 1 -8,000.00 -1,000.00 -9,000.00Trade-in Mower 2 -8,000.00 -1,000.00 -9,000.00Trade-in Mower 3 -8,000.00 -1,000.00 -9,000.00Trade-in Mower 4 -8,000.00 -1,000.00 -9,000.00Total 96,000.00 7,247.25 103,247.25Funded by: Small Plant Parks and Reserves 30,000.00 -7,247,25 22,752.75

For the purpose of achieving park service levels by maximising community benefit from efficient use of resources and funding. ABSOLUTE MAJORITY RESOLUTION REQUIRED

Moved Cr D M Shaw MOTION CARRIED (5/0)

TECHNICAL SERVICES 28 3 OCTOBER 2012 COMMITTEE - Engineering Administration COUNCIL MEETING 8 OCTOBER 2012

2.1 - VACANCY FOR WALGA MEMBER - KEEP AUSTRALIA BEAUTIFUL COUNCIL

WARD

: ALL

FILE No.

: M/706/12

DATE

: 26 September 2012

REF

: CB

RESPONSIBLE MANAGER


In Brief: Advice has been received from the Western

Australian Local Government Association (WALGA), announcing that nominations are now being sought for the vacancies of Metro Member and Deputy for the Keep Australia Beautiful Council.

Recommend:

That Council nominate Councillor ……………….. for the position of Western Australian Local Government Association (WALGA) Member on the Keep Australia Beautiful Council.

OR should no nomination be received, then the recommendation is as follows:

Make no nomination for the position of Western Australian Local Government Association (WALGA) Member on the Keep Australia Beautiful Council.

Tabled Items

Nil. Officer Interest Declaration Nil. Strategic Implications 2. Enhanced Natural and Built Environments 2.10 Best practice integrated waste management. 2.10.1 Deliver improved municipal waste and recycling collection services. 2.10.2 Promote recycling, reuse and minimisation of waste materials to the

community and industry. 2.10.3 Provide and manage waste disposal and recycling facilities. Legislation Implications General assessment of relevant legislation, eg Local Government Act 1995 (as amended), has not revealed any restrictions.


Council Policy/Local Law Implications

General assessment has not revealed any applicable Policies/Local Laws. Budget/Financial Implications Nil. Consultation Intra Directorate. BACKGROUND Advice has been received from the Western Australian Local Government Association (WALGA), announcing that nominations are now being sought for the vacancies of Metro Member and Deputy for the Keep Australia Beautiful Council. Keep Australia Beautiful (WA) (KAB) is committed to the development of activities and targeted campaigns in order to educate different sectors of the community in litter prevention and environmental sustainability. KAB aims to change littering behaviours through developing programs, providing education and infrastructure, enforcement, and offering incentives, and communication to the community through the way of grant money and media. KAB’s programs include: Clean Clubs (New!). Litter Report Scheme. Litter Prevention Grants. Tidy Towns – Sustainable Communities WA Awards. Sustainable Cities. Keep Australia Beautiful Week. Clean Schools. Terms of Reference Educating to reduce litter – School and Community Programs Developing Community – Tidy Towns and litter removal Promoting litter law enforcement – Ranger of the Year Award. Membership The Council consists of 15 persons appointed by the Minister and will have representation from: Conservation Council of WA. Consumers Association of WA. WALGA. Soft Drinks Manufacturers Association of WA. Chamber of Commerce and Industry. Director General – Department of Education.


Nominations are due by close of business on Thursday, 18 October 2012.

ATTACHMENTS 1. Keep Australia Beautiful Council (WA) - Vacancy - Refer Attachment 2.1.1. T65/10/12 RECOMMEND

That Council nominate Councillor ……………….. for the position of Western Australian Local Government Association (WALGA) Member on the Keep Australia Beautiful Council.

OR should no nomination be received, then the recommendation is as follows: Make no nomination for the position of Western Australian Local Government Association (WALGA) Member on the Keep Australia Beautiful Council.


TECHNICAL SERVICES 31 3 OCTOBER 2012 COMMITTEE - Engineering, Design and Development COUNCIL MEETING 8 OCTOBER 2012

3.1 - WILLANDRA PRIMARY SCHOOL - MODIFICATIONS TO PARKING RESTRICTION SIGNAGE

WARD

: PALOMINO

FILE No.

: M/646/12

DATE

: 30 August 2012

REF

: SA

RESPONSIBLE MANAGER


In Brief: Due to changes in school closing times at

the Willandra Primary School, the existing parking signs that restrict parking during the afternoon peak period require minor modifications to reflect the new times.

Recommend:

That Council approve the revised drawings for modifications to parking restriction signage at the Willandra Primary School, following changes to School closing times, as detailed on Drawing No 10-25 (amendment date of 15 August 2012).

Tabled Items

Updated parking restriction plan for Willandra Primary School - Drawing 10-25 (Amended 15 August 2012). Officer Interest Declaration

Nil Strategic Implications

2. Enhanced Natural and Built Environments 2.5 Safe and efficient movement of goods, services and people. 2.5.1 Provide a safe and efficient movement network including local and

arterial roads and associated infrastructure. Legislation Implications

Assessment of legislation indicates that the following are applicable: Local Government Act 1995 (as amended), Schedule 9.1, Section 2.1. Road Traffic Act 1975 – Section 103.


Council Policy/Local Law Implications

Assessment of Policies/Local Law indicates that the following is applicable: Local Law relating to Parking Facilities. Budget/Financial Implications

Works can be accommodated within the 2012/13 Civil Works Capital Budget. Consultation

Ranger Services. BACKGROUND

A report was presented to Council on 3 May 2010, regarding updated school parking drawings for both the Willandra and Clifton Hills Primary Schools, resulting in the following resolution (T32/5/10): “1. Rescind all resolutions relating to parking restrictions for Clifton Hills

Primary School, including the following streets: Butler Pass, Connell Avenue and Princeton Street; as well as for Willandra Primary School, including the following streets: Chidzey Drive, Strawberry Drive, Orange Grove, Riverside Lane, Watkinson Court and Snook Place, due to updated parking prohibition drawings being required and produced.

2. Approve for implementation, the Parking Control sign, shown on the drawings

for Clifton Hills Primary School (Drawing No. 10-24), and for Willandra Primary School (Drawing No. 10-25).”

Subsequent to this resolution, the redundant parking restriction signage at both of these schools were removed and replaced with the new signs, in accordance with the modified parking restriction drawings. Since these new signs were installed, the Willandra Primary School has modified their afternoon finishing times from the previous 3:00pm to the new time of 2:30pm. As a consequence, the parking restriction signage which prohibits afternoon parking between the hours of 2:30pm and 4:00pm will no longer accurately reflect the end of school times.


ANALYSIS As it is within the 40 km/hr speed restriction signage placed around schools by Main Roads WA, parking prohibition signs are generally worded to ensure that the particular period of parking restriction is “centred” around the school opening and finishing times, ie if school ends at 3:00pm, then the parking restriction should apply to both prior and following (typically 2:30pm to 4:00pm). This period allows for those parents that may arrive early or those that may leave late from school. To ensure that the period of parking restriction is adequately covered for both prior and following the school closing time, it is proposed that all of the existing signs installed following the previous resolution, be modified to restrict parking between the hours of 2:00pm to 3:30pm (rather than 2:30pm to 4:00pm). As the wording on the parking restriction signs around schools are essentially a series of stickers placed on the metal plate, the existing plates can remain, however new stickers will be installed to reflect the revised afternoon times. The cost of these changes therefore will be minimal. CONCLUSION To better reflect the new finishing times at the Willandra Primary School, it is recommended that the existing parking restriction signs that were installed approximately two (2) years ago, be modified to prevent parking between the hours of 2:00pm to 3:30pm. The remainder of the wording on the signs and their location to remain as is.

ATTACHMENTS 1. Willandra Primary School Parking Restriction Plan - Refer Attachment 3.1.1. T66/10/12 RECOMMEND

That Council approve the revised drawings for modifications to parking restriction signage at the Willandra Primary School, following changes to School closing times, as detailed on Drawing No 10-25 (amendment date of 15 August 2012).

Moved Cr L Sargeson MOTION CARRIED (5/0)


3.2 - JULL STREET, ARMADALE - REQUEST FOR LONG TERM PARKING

WARD

: ALL

FILE No.

: M/686/12

DATE

: 18 September 2012

REF

: JFG

RESPONSIBLE MANAGER


In Brief: A request for the reassessment of the

parking time limits in the Central Business District (CBD) on Jull Street has been received, for consideration of extending the existing time restrictions of 30 minutes to 60 minutes.

A broader assessment of all the parking

provisions around and in the CBD has been included.

Recommend: That Council retain current parking

restrictions and formats in the Armadale Central Business District.

Tabled Items Armadale Central Business District (CBD) – maps showing parking “on and off-streets”. Officer Interest Declaration Nil. Strategic Implications 2. Enhance Natural and Built Environments 2.5 Safe and efficient movement of goods, services and people. 2.5.5 Provide appropriate on road and off street car parking. Legislation Implications General assessment of relevant legislation (eg Local Government Act) has not revealed any restrictions. Council Policy/Local Law Implications Assessment of Policies/Local Laws indicates that the following is applicable: City of Armadale Parking and Parking Facilities Local Law.


Budget/Financial Implications There are no additional financial implications related to the adoption of the recommendation. Consultation Intra Directorate. Ranger Services. BACKGROUND A request for the reassessment of the parking time limits in Jull Street has been received, for consideration of extending the existing time restrictions of 30 minutes to 60 minutes. The request has arisen out of a complaint that some of the businesses in Jull Street have customers who require longer than the restricted time of 30 minutes to conclude their business at these local establishments. It would however be more appropriate to consider this request with the benefit of considering all the parking arrangements serving the Armadale CBD, and in placing the request in the context of what is available and what options for parking currently exist for businesses and visitors to the CBD. DISCUSSION The CBD is currently served with both on and off street (public parking), parking on private property (business and shopping centres), and parking provided by other authorities (Public Transport Authority (PTA), Post Office, and educational facilities). Prior to improvements to the shopping centres in the CBD in 2003, the CBD had provision for 3,002 parking spaces, and in 2012 this had increased to 3,911 spaces. Of these spaces, which are well distributed across the CBD: 43 have a 30 minute restriction; 29 have a 60 minute restriction; 134 have a 120 minute restriction; and 3,705 have no restriction, qualified in that some private parking areas associated with

the shopping centres do have restrictions which were recently introduced. Current observations can conclude that this number of parking opportunities is sufficient to serve normal parking demand in the CBD. Parking time restrictions in CBD’s are normally structured in such a manner that short term requirements are more accessible closer to the centre of an area, with longer term requirements located further from the business centre. This is the case virtually throughout the world in cities and local CBD’s. With well developed and mature CBD’s, parking is usually paid parking, and is often provided in structured parking buildings. Armadale is yet to experience this type of demand, and all parking is provided either in public parking areas (on and off street), and in parking areas associated with businesses and shopping centres.


The Armadale CBD parking arrangements are therefore classically structured, with very short term parking restricted to Jull Street and Third Avenue, which provide the opportunity for a high turnover of short term parking related to business activities in this area. As parking provision radiates outward from this central area, the parking restrictions become more relaxed, with greater provision of 60 minute and 120 minute parking as the distance from the centre of the CBD increases, and includes unrestricted time for parking on the outer CBD limits. DETAILS OF PROPOSAL The Technical Services Directorate has detailed the various categories of parking and depicted these on the attached plan, which clearly demonstrates that the central CBD, on Jull Street and Third Avenue, is served with 30 minute parking for high turnover, and the 60 minute and 120 minute parking is available at a very short distance away, on Jull Street, Commerce Avenue, Fourth Street, and William Street, as well as in public parking areas, some 2-5 minutes walk. Unrestricted parking is also available on Whitehead Street and Prospect Road, the closest being a short 2-3 minutes walk away. This is considered reasonable. Consultations with the Rangers have indicated that the current parking arrangements work well, and are sufficient to address both the short and longer term parking demands in the CBD. CONCLUSION An analysis of the parking arrangements in the CBD indicate that the current arrangements relating to time restrictions work well, and are sufficient to address the parking requirements in the CBD.

ATTACHMENTS 1. Armadale CBD Parking - Current - September 2012 - Refer Attachment 3.2.1. COMMITTEE DISCUSSION Committee discussed a number of questions raised concerning the current parking restrictions and alternatives. These centered around the need for a high turnover of parking close to the CBD and that the current situation was deemed suitable for the Armadale CBD. T67/10/12 RECOMMEND

That Council retain current parking restrictions and formats in the Armadale Central Business District.

Moved Cr M H Norman MOTION CARRIED (5/0)

TECHNICAL SERVICES 37 3 OCTOBER 2012 COMMITTEE - Waste Services COUNCIL MEETING 8 OCTOBER 2012

4.1 - ROLEYSTONE BULK BIN COLLECTIONS

WARD

: JARRAH

FILE No.

: M/708/12

DATE

: 26 September 2012

REF

: KK

RESPONSIBLE MANAGER


In Brief: The 2012/13 Recycling Calendar contained

two errors, namely: - The Calendar only indicated two (2)

weekends for the Roleystone Bulk Bin Weekends, instead of three (3).

- The Calendar was distributed in late

August 2012, at a time coinciding with that of the rates notices issue, following the adoption of the 2012/13 budget, and inadvertently missed the date of the scheduled first Bulk Bin Weekend of 4 and 5 August 2012.

This Report proposes actions to rectify this

situation. Recommend: That Council: 1. Approve the reduction in the number

of Roleystone Bulk Bin Weekends to two for the 2012/13 Financial Year.

2. Approve the revised dates for the two

Roleystone Bulk Bin Weekends for November 2012 and February 2013.

Tabled Items Nil. Officer Interest Declaration Nil. Strategic Implications 2. Enhanced Natural and Built Environments 2.10 Best practice integrated waste management. 2.10.1 Deliver improved municipal waste and recycling collection services. 2.10.2 Promote recycling, reuse and minimisation of waste materials to the

community and industry. 2.10.3 Provide and manage waste disposal and recycling facilities.


Legislation Implications General assessment of relevant legislation (eg Local Government Act) has not revealed any restrictions). Council Policy/Local Law Implications General assessment has not revealed any applicable Policies/Local Laws. Budget/Financial Implications There are no additional financial implications related to the adoption of the recommendations. Consultation Intra Directorate. BACKGROUND In past years, The Springdale site was used as a general refuse tip site, to which local residents has access to dump their hard waste. Council resolved to close this site as a general waste site, and limited its use to that of a greenwaste site only. The local residents made a case for the retention of the site for periodic collection of hard waste, based on the distance of Roleystone to the Hopkinson Road tip, and it was agreed that bulk bins would be provided for this purpose on three occasions per year. These occasions were over designated weekends, and become known as the “Bulk Bin Weekends”. Bulk bins have been supplied on the stipulated weekends, residents deposited their hard waste into the bins, and these were removed on the Mondays at Council cost. The bins were later found to be inefficient, and a general area for the deposit of the hard waste was then designated for this purpose on “Bulk Bin Weekends”. These areas are cleared by the contractor in the week following these weekend collections. Since the introduction of the “Bulk Bin Weekends” the hard waste verge collections were introduced across all areas in Armadale, and an additional fee included in the rubbish rate for all properties. At the time, this consideration retained the Bulk Bin Weekends in Roleystone in addition to the new hard waste verge collection service. In addition to the hard waste verge collection, and the Bulk Bin Weekends in Roleystone, all properties in Armadale receive the same number of free tip passes by which they have access to the Hopkinson Road tip site for the ad-hoc deposit of electronic goods, greenwaste and hard waste.


Roleystone therefore now receives a hard waste service via the following two forms. 1. The standard hard waste verge collection, which is similar to that service provided to

the rest of the Armadale community. This is a cost which is included in the annual rubbish rate, and applied to all Armadale households.

2. Roleystone receives a series of three (3) “Bulk Bin Weekends”, whereby the

Springdale tip is opened and available to receive hard waste free of charge from Roleystone residents. The deposited hard waste is then removed by a contractor and paid for by the City. This charge is also built into the annual rubbish rate and applied to all Armadale households.

Notification of the dates for these weekends is distributed through the Recycling Calendar, which should indicate the three weekends over which the hard waste can be deposited in the Springdale tip site. These weekends are structured to have this service available on four occasions, three Bulk Bin Weekends, plus the hard waste verge collection service, spread evenly throughout the year. COMMENT Unfortunately the 2012/13 Recycling Calendar contained two errors which have subsequently been brought to the attention of the City by a local resident, namely: The Calendar only indicated two weekends for the Roleystone Bulk Bin Weekends,

instead of three. The reason for this reduction is that the City records indicate that the Bulk Bin Weekend scheduled for May has been poorly supported in the past, as it is the first following the normal verge hard waste collection, which removed a great proportion of hard waste from properties. This reduction from the stipulated three to two collections was however never approved by Council.

The Calendar was distributed at a time coinciding with that of the rates notices issue,

which was distributed following the adoption of the 2012/13 budget, and inadvertently was distributed after the date of the scheduled first Bulk Bin Weekend of 4 and 5 August 2012.

The following actions are therefore proposed: As a significant proportion of the year has already passed, the Bulk Bin Weekends is

rescheduled to provide two occasions in the balance of the 2012/13 Financial Year, in addition to the scheduled verge hard waste collection. With the time requirements to make the necessary arrangements and to distribute a revised Calendar, the Bulk Bin Weekends for 2012/13 are therefore proposed for November 2012 and February 2013, followed by the normal verge hard waste collection in late April or early May 2013.

The 2013/2014 schedule would then reflect the normal service of three Roleystone

Bulk Bin Weekends and a hard waste verge collection service. Reissue the Recycling Calendar to all Roleystone residents informing them of the

amendments to the schedule.


ATTACHMENTS There are no attachments for this report. COMMITTEE DISCUSSION Committee requested additional information on the number of residents utilising this service, the amount of waste generated from this area and the usage of the Springdale site. As a result the Recommendation has been amended in include Item 3. The Executive Director Technical Services was requested to provide a report at the Technical Services Committee meeting on 5 November 2012 relating to the history of this service, the area covered, costs and statistics related to the utilisation of this service. T68/10/12 RECOMMEND

That Council: 1. Approve the reduction in the number of Roleystone Bulk Bin

Weekends to two for the 2012/13 Financial Year. 2. Approve the revised dates for the two (2) Roleystone Bulk Bin

Weekends of November 2012 and February 2013. 3. Request the Executive Director Technical Services to submit a

further report on this service.

Moved Cr M H Norman MOTION CARRIED (5/0) Councillor Zelones left the meeting, the time being 5:50 PM Councillor Zelones returned to the meeting, the time being 5:53 PM

TECHNICAL SERVICES 41 3 OCTOBER 2012 COMMITTEE – Tenders COUNCIL MEETING 8 OCTOBER 2012

5.1 - TENDER NO 19/10 - PROVISION OF ROAD MAINTENANCE SERVICES - EXTENSION OF CONTRACT

WARD

: ALL

FILE No.

: M/643/12

DATE

: 29 August 2012

REF

: JC

RESPONSIBLE MANAGER


In Brief: Council approved the acceptance of

Tender No 19/10 for the Provision of Road Maintenance Services for the period 1 October 2010 to 30 September 2011 (Resolution T70/9/10).

The above resolution included the option to

extend the tender for a further (2) two, one (1) year extensions.

The first one (1) year extension of the

tender was approved through Council Resolution T50/9/11, and will conclude on 30 September 2012.

Recommend: That Council approve the extension of

Contract No 19/10 for the Provision of Road Maintenance Services in accordance with the submitted revised rates and Council’s contract documentation.

Tabled Items Nil. Officer Interest Declaration Nil. Strategic Implications 2. Enhanced Natural and Built Environments 2.5 Safe and efficient movement of goods, services and people.

2.5.1 Provide a safe and efficient movement network including local and arterial roads and associated infrastructure

Legislation Implications Assessment of legislation indicates that the following apply: Local Government Act 1995 (as amended) - Section 3.57 – Tenders for Providing

Goods or Services.


Local Government (Functions and General) Regulations 1996 - Division 2 - Tenders for Providing Goods or Services.

Council Policy/Local Law Implications Assessment of Policies/Local Laws indicates that the following is applicable: Council Policy ADM 19 - Procurement of Goods or Services. Budget/Financial Implications Works can be accommodated within the 2012/2013 Civil Works Budget. During the 2011/12 Financial Year, the cost for the provision of road maintenance services was as follows: D & H Concrete $493,272.00 P & K Brickpaving and Landscaping $278,094.00 Weston Road Systems $ 74,147.00 Total Expenditure 2011/12 $845,513.00 Expected Expenditure 2012/13 $880,000.00 Consultation Intra Directorate. BACKGROUND At its Ordinary Meeting of 13 September 2010, Council resolved (T70/9/10) to accept the Tenders from D & H Concrete, P & K Brickpaving and Landscaping, and Weston Road Systems, that included the following Clause:

“Clause 4.1.2 - Subject to the satisfactory performance of the Contract, the Principal will consider two one year extensions up to 30 September 2013. Such extension of this Contract shall be in accordance with same terms and conditions including price schedule, or with negotiated price adjustments up to but not exceeding the changes in CPI (for Perth Capital City) as published by the Australian Bureau of statistics for the last 12 months and shall be at discretion of the Principal.

Subject to the above, the Contractor shall notify the Principal, in writing, at least 120 days prior to the anniversary date of this Contract expressing its intention to be considered for any annual adjustment of rates or the renewal of the Contract.”


Council resolved to extend the contract for a further 12 months to 30 September 2012 at its Ordinary Meeting of 12 September 2011 (T50/9/11). DETAILS OF PROPOSAL The City of Armadale has received correspondence from the following contractors to extend Contract No 19/10 for a further year from 1 October 2012 to 30 September 2013: D & H Concrete; P & K Brickpaving and Landscaping; and Weston Road Systems. Table 1 – Current Contractors Contractor’s Name Service D & H Concrete Concrete footpath – Repair and construction of short

sections of footpaths. P & K Brick Paving and Landscaping

Repair and construction of sections of brick paving on medians and footpaths.

Weston Road Systems Pavement marking on roads and car parks, spotting new works, etc.

Existing Contract Information Current Contractor(s) As per Table 1 Contract Type Schedule of Rates Contract Duration One year Commencement Date 1 October 2011 Expiry Date 30 September 2012 Extension Permitted Yes Annual Contract Cost Within projects. Rise And Fall Clause Included Yes for a second and third year only.

COMMENT Analysis All of the above contractors have requested to extend the contract for a further year, as per the following conditions: Contractor’s Name Condition D & H Concrete Increase by CPI as per June 2012. P & K Brick Paving and Landscaping Increase by CPI as per June 2012. Weston Road Systems As per current prices.


Conclusion The Request for Tender for all of the above existing Contracts clearly stipulates that the increase in price for the further year will be according to negotiated price adjustments up to, but not exceeding, the changes in CPI, and shall be at the discretion of the City. All the contractors have submitted revised prices that will reflect the Perth CPI as at July 2012, with the exception of Weston Road Systems who will not increase current prices. The Manager of Civil Works is satisfied with the performances of all three (3) contractors, and recommends the extension of Contract No 19/10 for the Provision of Road Maintenance Services, for one (1) year from 1 October 2012 to 30 September 2013. That Council approve the extension of Contract No 19/10 for the Provision of Road Maintenance Services in accordance with the submitted revised rates and Council’s contract documentation.

ATTACHMENTS There are no attachments for this report. T69/10/12 RECOMMEND

That Council approve the extension of Contract No 19/10 for the Provision of Road Maintenance Services, as per the table below, and in accordance with Clause 4.12 of the Request for Tender, for a further 12 months, for the period of 1 October 2012 to 30 September 2013, in accordance with submitted revised rates and Council’s contract documentation.

Contractor’s Name Service Rates

2011/2012 Rates

2012/2013 D & H Concrete Concrete footpath –

Repair and construction of short sections of footpaths.

$39.66 / m² $40.45 / m²

P & K Brick Paving and Landscaping

Repair and construction of sections of brick paving on medians and footpaths.

$52.12 / m² $53.16 / m²

Weston Road Systems

Pavement marking on roads and car parks, spotting new works, etc.

$3.09 / m $3.09 / m


TECHNICAL SERVICES 45 3 OCTOBER 2012 COMMITTEE – Miscellaneous COUNCIL MEETING 8 OCTOBER 2012

6.1 - ANNUAL LEAVE - EXECUTIVE DIRECTOR TECHNICAL SERVICES

WARD

: ALL

FILE No.

: M/631/12

DATE

: 27 August 2012

REF

: KK

RESPONSIBLE MANAGER


In Brief: Advice of proposed leave by the Executive

Director Technical Services from Thursday, 28 March 2013 to Monday, 22 April 2013, inclusive.

Recommend: 1. That Council note the Executive

Director Technical Services’ absence on leave from Thursday, 28 March 2013 to Monday, 22 April 2013, inclusive.

2. That the Manager Parks be appointed

Acting Executive Director Technical Services for the period Thursday, 28 March 2013 to Monday, 22 April 2013, inclusive.

Tabled Items Nil. Officer Interest Declaration Nil. Strategic Implications Nil. Legislation Implications General assessment of relevant legislation (eg Local Government Act) has not revealed any restrictions. Council Policy/Local Law Implications Assessment of Policies/Local Laws indicates that the following is applicable: ADM12 – Acting “Senior” Positions.


Budget/Financial Implications Nil. Consultation Chief Executive Officer Management Executive. COMMENT The Executive Director Technical Services advises that he has made arrangements to take leave effective from Thursday, 28 March 2013 to Monday, 22 April 2013, inclusive, returning to work on Tuesday, 23 April 2013. With the Executive Manager Technical Services being on extended leave at this time, it is recommended that the Manager Parks be appointed Acting Executive Director Technical Services for this period.

ATTACHMENTS There are no attachments for this report. T70/10/12 RECOMMEND

1. That Council note the Executive Director Technical Services’ absence on leave from Thursday, 28 March 2013 to Monday, 22 April 2013, inclusive.

2. That the Manager Parks be appointed Acting Executive Director Technical Services for the period Thursday, 28 March 2013 to Monday, 22 April 2013, inclusive.



6.2 - UNION INTERNATIONAL DES TRANSPORTS PUBLIC (UITP) ("INTERNATIONAL ASSOCIATION OF PUBLIC TRANSPORT") - ASIA-PACIFIC ASSEMBLY AND RAPID TRANSIT SYMPOSIUM

WARD

: ALL

FILE No.

: M/701/12

DATE

: 24 September 2012

REF

: KK

RESPONSIBLE MANAGER


In Brief: The Union Internal des Transports Public

(UITP) (“International Association of Public Transport”) 12th Asia Pacific Assembly and Rapid Transit Symposium will be held in Perth from 14-16 November 2012, hosted by the International Association of Public Transport (Australia/New Zealand).

City representation at the Rapid Transit

Symposium was raised as a Councillor Item at the City Strategy Committee Meeting of 18 September 2012.

Recommend: That Council: 1. Nominate Councillor ………………..

as a delegate to the Union International des Transports Public (UITP) (“International Association of Public Transport”) - Asia-Pacific Assembly and Rapid Transit Symposium, to be held in Perth from 14-16 November 2012.

OR should no nomination be received,

then the recommendation is as follows:

Make no nomination for attendance at

the Union International des Transports Public (UITP) (“International Association of Public Transport”) - Asia-Pacific Assembly and Rapid Transit Symposium.

2. Note the attendance of Senior Officers

as delegates to the Union International des Transports Public (UITP) (“International Association of Public Transport”) - Asia-Pacific Assembly and Rapid Transit Symposium, to be held in Perth from 14-16 November 2012.


Tabled Items Nil. Officer Interest Declaration Nil. Strategic Implications 2. Enhanced Natural and Built Environments 2.5 Safe and efficient movement of goods, services and people. 2.5.3 Advocate for a flexible and efficient public transport system. 2.5.4 Promote transport infrastructure that reduces car dependency. Legislation Implications General assessment of relevant legislation, eg Local Government Act 1995 (as amended), has not revealed any restrictions. Council Policy/Local Law Implications Assessment of Policies/Local Laws indicates that the following are applicable: Council Policy ADM3 – Conferences and Training. Council Policy EM1 – Reimbursement of Councillor’s Expenses. Budget/Financial Implications Costs can be accommodated within the adopted 2012/2013 Annual Budget. Consultation Chief Executive Officer. Intra Directorate. BACKGROUND City representation at the Rapid Transit Symposium was raised as a Councillor Item at the City Strategy Committee Meeting of 18 September 2012. This report would normally be submitted to the Development Services Committee or City Strategy Committee, but due to the time limitations involved, has been submitted to the Technical Services Committee for consideration.


The 12th UITP Asia Pacific Assembly and Rapid Transit Symposium will be held in Perth from 14-16 November 2012, hosted by the International Association of Public Transport (Australia/New Zealand). Western Australia is undergoing a period of transformation in mass transit and sustainable city development. Over the past ten years, public transport use in Perth has increased by 67%. This has been due to a range of policies, programs and projects aimed at improving the efficiency, viability and sustainability of public transport. The State Government’s draft transport plan for Perth “Public Transport for Perth in 2031”, contemplates the development of an extensive rapid transit system for Perth. This is to be achieved by increasing existing capacity on the network, expanding the network, and undertaking transformational projects such as new light rail and bus rapid transit infrastructure. Work has commenced on investigation, concept design, and costing for a light rail system between the Victoria Park Transfer Station and the University of Western Australia. COMMENT The Assembly and Symposium will bring together eminent international and local speakers and expert panels to debate and discuss the planning and delivery of rapid transit systems. It will be preceded by technical tours of the latest developments in rapid transit planning and development in Perth, whilst also providing the opportunity to network with industry experts. Australian Key Note Speakers and Panel Experts include: Mark Burgess - Managing Director, Public Transport Authority of

Western Australia. Emmerson Richardson - Principal, Sinclair Knight Merz (SKM) Perth. Neil Scales - Deputy Director General, Translink Division,

Department of Transport and Main Roads, Queensland. Rod Hook - Executive Director, South Australian Department of

Planning, Transport, Infrastructure. Fergus Gammie - Deputy Director General, Transport Services,

Transport for New South Wales. Michel Masson - Chief Executive Officer, Yarra Trams, Victoria. Professor Graham Currie - Monash University, Victoria. Alan Warren - General Manager, Brisbane Transport. International Key Note Speakers and Panel Experts include: Chua Chong Kheng - Deputy Chief Executive, Land Transport Authority,

Singapore. Andrew Bata - Senior Director, Metropolitan Transit Authority

(MTA), New York Transit. Naoya Koide - Chief of International Development, East Japan

Railway Company. CC Chang - President, Taoyuan Metro Corporation, Taiwan.


NK Kumar - Chief General Manager, Chennai Metro Rail Ltd, India.

Evan Auyang - Deputy Managing Director, Howloon Motor Bus Company.

Abhijit Sarkar - Chief, Delhi Integrated Multi-Modal Transit Systems Ltd.

Adi Lau - Chief of Operations, MTR Corporation Limited, Hong Kong.

Naoto Kimura - Director International Affairs, Tokyo Metro Co Ltd. Attendance costs for the three day Assembly and Symposium, including full registration, technical tour, etc, is $700.00 per person (non-member).

ATTACHMENTS There are no attachments for this report. COMMITTEE DISCUSSION Committee discussed the benefits and relevance of this conference to the City of Armadale. As no nomination was received from Councillors present the nomination of an Elected Member to attend was referred to the Council Meeting to be held on 8 October 2012. T71/10/12 RECOMMEND

That Council: 1. Nominate Councillor ……………….. as a delegate to the Union

International des Transports Public (UITP) (“International Association of Public Transport”) - Asia-Pacific Assembly and Rapid Transit Symposium, to be held in Perth from 14-16 November 2012.

OR should no nomination be received, then the recommendation

is as follows: Make no nomination for attendance at the Union International

des Transports Public (UITP) (“International Association of Public Transport”) - Asia-Pacific Assembly and Rapid Transit Symposium.

2. Note the attendance of Senior Officers as delegates to the Union

International des Transports Public (UITP) (“International Association of Public Transport”) - Asia-Pacific Assembly and Rapid Transit Symposium, to be held in Perth from 14-16 November 2012.



6.3 - 2012 NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS

WARD

: ALL

FILE No.

: M/704/12

DATE

: 24 September 2012

REF

: KK

RESPONSIBLE MANAGER


In Brief: The Australian Local Government

Association’s (ALGA) National Local Roads and Transport Congress will be held in Hobart from 14-16 November 2012.

Recommend: That Council: 1. Nominate Councillor ………………..

as a delegate to the 2012 National Local Roads and Transport Congress, to be held in Hobart from 14-16 November 2012.

OR should no nomination be received,

then the recommendation is as follows:

Make no nomination for attendance at

the 2012 National Local Roads and Transport Congress.

2. Note the attendance of the Executive

Director Technical Services as delegate to the 2012 National Local Roads and Transport Congress, to be held in Hobart from 14-16 November 2012.

Tabled Items Nil. Officer Interest Declaration Nil. Strategic Implications 2. Enhanced Natural and Built Environments 2.5 Safe and efficient movement of goods, services and people. 2.5.1 Provide a safe and efficient movement network, including local and

arterial roads and associated infrastructure.


Legislation Implications General assessment of relevant legislation, eg Local Government Act 1995 (as amended), has not revealed any restrictions. Council Policy/Local Law Implications Assessment of Policies/Local Laws indicates that the following are applicable: Council Policy ADM3 – Conferences and Training. Council Policy EM1 – Reimbursement of Councillor’s Expenses. Budget/Financial Implications Costs can be accommodated within the adopted 2012/13 Annual Budget. Consultation Intra Directorate. BACKGROUND The Australian Local Government Association’s (ALGA) National Local Roads and Transport Congress will be held in Hobart from 14-16 November 2012. The ALGA has identified a range challenges and objectives in “The National Local Roads and Transport Policy Agenda 2010-2010”, with the program of the Congress reflecting that Agenda. COMMENT The Australian Government has announced the themes and objectives for the next phase of its Nation Building Program, and has announced its intention to continue funding for the Roads to Recovery Program for another five years to June 2019. The National Local Roads and Transport Policy Agenda 2010-2020 will influence the next phase of the Nation Building Program, and the policy agendas of each of the political parties in the lead up to next year’s Federal Election. The Congress will see the release of the first edition of the “State of the Local Roads Assets Report”, commissioned by ALGA, and builds on the work undertaken in 2010 which looked at the gap in funding for local roads. Key Federal Politicians dealing with local roads and transport have been invited to attend, namely:


The Hon Anthony Albanese MP - Minister for Infrastructure and Transport The Hon Warren Truss MP - Leader of the Nationals, Shadow Minister for

Infrastructure and Transport Senator Barnaby Joyce - Shadow Minister for Regional Development,

Local Government and Water Senator Scott Ludlam - The Greens Transport and Infrastructure

Spokesperson The Congress will cover a range of issues, such as moving freight and road safety, with speakers drawn from Government and Industry, including a keynote speaker with international expertise in the area of asset management, particularly in relation to local roads and bridges. Attendance costs, including full registration, flights, accommodation, and sundry expenses are approximately $2,410.00 per person.

ATTACHMENTS There are no attachments for this report. COMMITTEE DISCUSSION Committee discussed the benefits and relevance of this conference to the City of Armadale. Nominations were received from Councillors Busby and Stewart but as neither were in attendance, and as no nomination was received from Councillors present, the nomination of an Elected Member to attend was referred to the Council Meeting to be held on 8 October 2012. The Executive Director Technical Services was requested to provide additional information on the content and context of the conference. COMMENTS from the Executive Director Technical Services In addition to the above discussion, the Executive Director Technical Services has provided the following: This annual congress is arranged and supported by the Local Government Association of Australia (ALGA), and this year the focus is on the “Local Roads and Transport Policy Agenda 2012 – 2020”. This focus is aimed at promoting an expanded and permanent support for the Roads to Recovery Program and in influencing the next phase of the Nation Building Program. The conference also is aimed at influencing the policy agendas of each of the political parties in the lead up to the 2013 elections. The Congress will also be the forum for the release of the first edition of “The State of the Local Roads Assets Report”, which will provide insight into the gap in funding for local roads across Australia. This report will also provide information as to the performance of local authorities on road funding, which will hopefully provide a reference to compare the performance of the City of Armadale relative to other local authorities.


Other subjects to be covered are focussed on linking people (of particular importance to regional Australia), moving freight and road safety. Speakers have been drawn from the industry and from all levels of government. The keynote speakers are represented by key federal politicians dealing with road and transport matters. The Congress therefore has a strategic focus on the next 8 years, and relates to policy, programmes, road asset management and funding of the road infrastructure network. T72/10/12 RECOMMEND

That Council: 1. Nominate Councillor ……………….. as a delegate to the 2012

National Local Roads and Transport Congress, to be held in Hobart from 14-16 November 2012.

OR should no nomination be received, then the recommendation

is as follows: Make no nomination for attendance at the 2012 National Local

Roads and Transport Congress. 2. Note the attendance of the Executive Director Technical Services

as delegate to the 2012 National Local Roads and Transport Congress, to be held in Hobart from 14-16 November 2012.

Moved Cr R Butterfield MOTION CARRIED (5/0)


COUNCILLORS’ ITEMS Nil. EXECUTIVE DIRECTOR TECHNICAL SERVICES REPORT 8.1 GREENWASTE SHREDDING

During consideration of the greenwaste shredding tender at the September Technical Services Committee Meeting, it was requested that a brief note be provided on the consideration of in-house shredding of greenwaste. This report addresses this request, but is not to be considered as a business case in any respect, as it only addresses the main considerations and rationale on the matter. Discussion Greenwaste shredding operations take into account all manner of greenwaste, with the main variants being the size and density of the greenwaste being processed. The size varies from large diameter tree elements, to fine leaves. Many plan varieties have a fibrous nature, and are extracted from the feed due to them choking the machine moving parts. As background, the machines usually associated with this process are: • A shredder / grinder / chipper. • A loader – either a front end loader, or a grab-type lifter. • A low bed for transport from site to site (usually not a dedicated

machine). Staff required to operate these are: • Low bed and loader operator. • At least two persons on the shredder. • Specialist maintenance workshop support. With the capacity to process green matter, the machines required are large and specialised, and have the capacity to process huge volumes of materials. With the volumes that the City generates, such machines would only be busy for a maximum of six weeks in the year. It is a simple business principle that for a capital investment of well in excess of $1M, the machines should be kept working for as many hours in the day as possible in order to gain a reasonable return on investment. From this point of view, it would be a poor business decision to leave capital idle while waiting for stockpiles to build up. Even if the City were to purchase such specialist equipment, the City does not have the specialist staff available to operate the machines, and the process such greenwaste in the required quantities. While there is staff at the


landfill site, they are dedicated to specific full time tasks, and cannot be redirected to greenwaste processing. It would also not be a recommended alternative to hire casual or temporary staff to operate specialist machinery such as the shredder on an ad-hoc basis. In addition, maintenance costs on these machines are very high under normal full volume operation, but with an expected low volume operation with low staff familiarity, even higher levels of breakdown can be anticipated, with consequent higher maintenance and repairs costs. The City has considered this alternative, but considers the tender option as the most reasonable in terms of costs, staff deployment, and risk to the City. For information.

8.2 MEMORIAL PARK ARTWORK

This project was initially scheduled for completion on Anzac Day 2012, and was later rescheduled for completion on Long Tan Day 2012, however due to difficulties with the completion of the structure, was again postponed. In addition, some more interesting and relevant information was unveiled in the research being undertaken relating to the commemoration, which is now to be included in the artwork. The City has recently received the required engineering certification for the artwork as a structure, a well as the required engineering certification for the foundations of the structure. Works on site are now scheduled for the latter part of October 2012, and the official unveiling of the artwork is now planned for Remembrance Day, 11 November 2012. For information.

8.3 CITY OF ARMADALE LITTER INFRINGEMENT COURT CASE

On 8 August 2012, Councillors were informed that the City was defending a matter in court concerning a litter infringement at the Hopkinson Road landfill site. The case was heard in court on 12 September 2012, and has been concluded. The infringement notice was upheld by the Magistrate, although the fine was reduced from $200.00 to $150.00. This ruling may however still be challenged in a higher court should the defendant wish to take the matter further. For information.

8.4 CONTAINER DEPOSIT SCHEME (CDS)

Support by the City of Armadale for the CDS was raised as a Councillor Item recently. The Technical Services Directorate has made enquiries as to


the current state of this proposal on a national and state basis. The CDS has been successfully implemented in South Australia, and is supported by almost all waste authorities in Australia, but is being opposed by elements of the container manufacturing industry. There is wide support from the waste industry in WA, and this matter formed the subject of presentations at the recent WA Waste and Recycling Conference – with view supporting and views opposing the concept. The Technical Services Directorate has been a long standing supporter of this concept, as it is seen as a major recycling contributor, and results in the removal of a large proportion of recyclable material from landfill. The suggestion that the City promote the concept has been considered, and is supported. However, the alternate avenues for the promotion and support of the CDS movement through the current formal channels are considered to have a greater effectiveness and would be recommended as a first option. These avenues are as follows: • The Rivers Regional Council (RRC) – this body has a greater access

to the State legislative environment, and would be in a better position to advise law makers on the impact and effectiveness of legislation being considered. The RRC also has greater access to the industry, specialist consultants, waste managers, and operational staff, and is in a position to impact this area with greater effect. The RRC will also form the main thrust for the educational elements of a CDS programme, which is a part of the mandate from Member Councils.

• The Forum of Regional Councils (FORC) – where the Regional

Councils’ Chief Executive Officers can more effectively coordinate efforts across the Perth metropolitan area.

• The Western Australian Local Government Association (WALGA) –

is coordinating the CDS adoption, and providing the Forum for all Councils to combine efforts for the adoption of this movement.

The CDS proposal has therefore been referred to the RRC, and will be considered in due course. The City is aware that RRC is in the process of preparing a proposal for consideration by Member Councils relating to participation in a CDS trial programme at a local level, and will be reported on in due course.

MEETING DECLARED CLOSED AT 6:30PM


TECHNICAL SERVICES COMMITTEE

SUMMARY OF “A” ATTACHMENTS 3 OCTOBER 2012

ATT NO. SUBJECT PAGE

2.1 VACANCY FOR WALGA MEMBER - KEEP AUSTRALIA BEAUTIFUL COUNCIL

2.1.1 Keep Australia Beautiful Council (WA) - Vacancy 59

3.1 WILLANDRA PRIMARY SCHOOL - MODIFICATIONS TO PARKING RESTRICTION SIGNAGE

3.1.1 Willandra Primary School Parking Restriction Plan 65

3.2 JULL STREET, ARMADALE - REQUEST FOR LONG TERM PARKING

3.2.1 Armadale CBD Parking - Current - September 2012. 67

Technical Services 59 ATTACHMENT 2.1.1COMMITTEE - 3 October 2012

CHIEF EXECUTIVE OFFICER’S REPORT

8 OCTOBER 2012

INDEX 1. REPORTS

1.1 COUNCILLORS INFORMATION BULLETIN - ISSUE NO. 18/2012 .......................................69

CHIEF EXECUTIVE OFFICER’S REPORT Period Ended 8 October 2012

CITY OF ARMADALE

Chief Executive Officer’s Report

Mayor and Councillors City of Armadale Following is my Report for the period ended 8 October 2012

1.1 - COUNCILLORS INFORMATION BULLETIN - ISSUE NO. 18/2012

WARD

: ALL

FILE No.

: M/716/12

DATE

: 2 October 2012

REF

: CT

RESPONSIBLE MANAGER

: Chief Executive Officer

In Brief:

Councillors’ Information Bulletin – Councillors are advised to take note of the information submitted in Issue No. 18/2012 to be received by Council.

Strategic Implications Corporate Services 2.1 Identify and implement mechanisms to improve communication and achieve common

understanding of corporate issues and objectives. COMMENT

The following general information and memorandums were circulated in Issue No. 18/2012 on 4 October 2012. Correspondence & Papers Correspondence Papers East Metro Matters E-News Update – 28 September 2012 WA Local Government Association (WALGA) News Issue No. 38.12 – 24 September 2012 Issue No. 40.12 – 1 October 2012 Australian Local Government Association (ALGA) News 21 September 2012 28 September 2012 Information from Human Resources Employee Movements

CHIEF EXECUTIVE OFFICER’S REPORT Period Ended 8 October 2012

Information from City Strategy Progress Report Progress Report on Contingency, Operational & Strategic Projects Outstanding Matters & Information Items

Report on Outstanding Matters – City Strategy Committee Donations September 2012

Accounting Reports Rates Report Report of the Common Seal Information from Development Services Outstanding Matters & Information Items Report on Outstanding Matters - Development Services Committee PIA State Conference Report – 13 & 14 Sept 2012 Health Health Services Manager’s Report - Sept 2012 Planning Planning Applications Report - Sept 2012 Reviews before the State Administrative Tribunal (SAT) Town Planning Scheme No.4 - Amendment Action Table Subdivision Applications - WAPC Approvals/Refusals - Sept 2012 Subdivision Applications - Report on Lots Registered for 2011/2012 PAW Closure Report - Significant Actions during Sept 2012

Compliance Officer’s Report - Sept 2012 Building Building Services Manager’s Report - Sept 2012 Building Applications Monthly Statistics - Sept 2012

ATTACHMENTS There are no attachments for this report. RECOMMEND

That Council acknowledge receipt of Issue No 18/2012 of the Information Bulletin.

Moved Cr MOTION CARRIED

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