agenda - armadale.wa.gov.au · ordinary meeting of council monday, 12 march 2018 agenda contents...

ORDINARY MEETING OF COUNCIL

MONDAY, 12 MARCH 2018

AGENDA

C ON T E N T S

AGENDA

REPORTS

COMMUNITY SERVICES COMMITTEE MEETING

HELD ON 6 MARCH 2018

TECHNICAL SERVICES COMMITTEE MEETING

HELD ON 7 MARCH 2018

CHIEF EXECUTIVE OFFICER’S REPORT

NOTICE OF MEETING

AND AGENDA

CR ______________________________________

PLEASE TAKE NOTICE that the next ORDINARY MEETING OF COUNCIL will be

held in the Council Chambers, Orchard Avenue, Armadale at 7.00pm

MONDAY, 12 MARCH 2018

R S TAME

CHIEF EXECUTIVE OFFICER

8 March 2018

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

Leave of Absence previously granted to Cr K Busby

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS

TAKEN ON NOTICE

Nil

4 PUBLIC QUESTION TIME

Public Question Time is allocated for the asking of and responding to questions raised by members of the public. Minimum time to be provided – 15 minutes (unless not required)

ORDINARY MEETING 3 12 MARCH 2018

OF COUNCIL

Policy and Management Practice EM 6 – Public Question Time has been adopted by

Council to ensure the orderly conduct of Public Question time and a copy of this procedure

can be found at http://www.armadale.wa.gov.au/PolicyManual.

It is also available in the public gallery.

The public’s cooperation in this regard will be appreciated.

5 APPLICATIONS FOR LEAVE OF ABSENCE

5.1 Request for Leave of Absence – Cr Grant Nixon

Request for leave of absence received from Cr Grant Nixon for the period

Tuesday 24 April to Friday 3 August 2018 inclusive

RECOMMEND

That Council grant leave of absence to Cr Grant Nixon for the period:

Tuesday 24 April to Friday 3 August 2018 inclusive

(includes 6 Ordinary Council Meetings – 14 May, 28 May, 11 June, 25

June, 9 July, 23 July)

6 PETITIONS

7 CONFIRMATION OF MINUTES

7.1 PREVIOUS ORDINARY COUNCIL MEETING

HELD ON 26 FEBRUARY 2018. ........................................................ (ATTACHED)

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT

DISCUSSION

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN

GIVEN – WITHOUT DISCUSSION

Nil

http://www.armadale.wa.gov.au/PolicyManual

ORDINARY MEETING 4 12 MARCH 2018

OF COUNCIL

10 REPORTS

10.1 COMMUNITY SERVICES COMMITTEE MEETING

Report of the Community Services Committee held on 6 March 2018

. .............................................................................................................. 5

BUSINESS ARISING FROM REPORT

10.2 TECHNICAL SERVICES COMMITTEE MEETING

Report of the Technical Services Committee held on 7 March 2018 .46


10.3 CHIEF EXECUTIVE OFFICER’S REPORT

Report of the Chief Executive Officer . .............................................. 88


11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR

BY DECISION

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES –

WITHOUT DISCUSSION

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION

15 CLOSURE

CITY OF ARMADALE

MINUTES

OF COMMUNITY SERVICES COMMITTEE HELD IN THE COMMITTEE ROOM,

ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON TUESDAY,

6 MARCH 2018 AT 7.00PM.

PRESENT: Cr C M Wielinga (Chair)

Cr M Silver (Deputy)

Cr R Butterfield

Cr C A Campbell

Cr M Geary

Cr G J Smith

Cr J A Stewart

APOLOGIES: Cr C Frost (Deputy Chair)

OBSERVERS:

IN ATTENDANCE: Mrs Y Loveland Executive Director Community Services

Mr N Kegie Executive Manager Community Services

Ms J Hancock Ms L Jarosz Executive Assistant Community Services

Ms R Milnes Manager Community Development

7.00pm to 7.55pm

Ms C Whittington Coordinator Community Planning

PUBLIC: 2 7.00pm to 7.07pm

“For details of Councillor Membership on this Committee, please refer to the City’s website

– www.armadale.wa.gov.au/your council/councillors.”

COMMUNITY SERVICES 6 6 MARCH 2018

COMMITTEE

DISCLAIMER

As there were members of the public present, the Disclaimer for protecting Councillors and

staff from liability of information and advice given at Committee meetings, was read.

DECLARATION OF MEMBERS’ INTERESTS

Cr C Campbell Recommendation C11/3/18 - Key priorities in relation to Social

Disadvantage.

QUESTION TIME

Nil

DEPUTATION

Nil

CONFIRMATION OF MINUTES

RECOMMEND

Minutes of the Community Services Committee Meeting held on 6 February 2018 be

confirmed.

Moved Cr J A Stewart

MOTION CARRIED (7/0)

ITEMS REFERRED FROM INFORMATION BULLETIN - ISSUE 3

Report on Outstanding Matters – Community Services Committee

Community Planning

Community Development

Recreation Services Report

Library & Heritage Services Report

Ranger & Emergency Services Report

No items were raised for further investigation or report to Committee.

.

CONTENTS

COMMUNITY SERVICES COMMITTEE

6 MARCH 2018

1. COMMUNITY DEVELOPMENT

1.1 ARMADALE CITY CENTRE ACTIVATION PLAN 2016-2018 - UPDATE AND

FUTURE ACTIONS ........................................................................................................................9

2. COMMUNITY PLANNING

2.1 REVIEW OF MASTER PLAN MAJOR PROJECTS ....................................................................20

3. RANGER AND EMERGENCY SERVICES

3.1 REGISTRATION OFFICERS ........................................................................................................ 37

3.2 AUTHORISED OFFICERS ............................................................................................................39

4. MISCELLANEOUS

4.1 ROLEYSTONE GYMNASTICS CLUB ........................................................................................ 42

4.2 REVIEW OF THE SPRINGDALE MASTER PLAN - ROLEYSTONE MEN'S SHED .................8

4.3 KEY PRIORITIES IN RELATION TO SOCIAL DISADVANTAGE ..........................................43

5. COUNCILLORS’ ITEMS

NIL. ........................................................................................................................................................... 79

6. EXECUTIVE DIRECTORS REPORT

6.1 DRONE USE WITHIN THE CITY ................................................................................................ 41

6.2 DEPARTMENT OF THE PREMIER AND CABINET GRANT .................................................. 81

6.3 HERON PARK HARMONY FESTIVAL, 18 MARCH 2018 ........................................................41


COMMITTEE - Miscellaneous

At the Chair’s request, as there were members of the public present, Committee agreed to

Item 4.2 being brought forward as the first items of business.

4.2 - REVIEW OF THE SPRINGDALE MASTER PLAN - ROLEYSTONE MEN'S SHED

At the Council meeting held on 12 February 2018, Cr Wielinga referred the following matter

to the Community Services Committee.

That the matter of the Springdale Master plan to include the Roleystone Men’s Shed be

referred to the Community Services Committee.

Comment from Cr Wielinga

The Roleystone Men’s Shed have aspirations to build a Community Men’s Shed. It is

requested that consideration be given to providing in principle support for the Roleystone

Men’s Shed to be located on a cleared area at the Springdale Reserve, which does not conflict

with the existing operations of the Green-waste facility, oval & pavilion.

Officer Comment

Officers are currently in discussion with the Roleystone Men's Shed about a proposal they

have to be located on Springdale Park. Part of the work being undertaken is assessing the

impact of the Men's Shed on the Master Plan for Springdale Park and how any other

proposals for the site, such as from the Roleystone Gymnastics Club might be affected. It is

anticipated a report will come to Council that considers these matters.

OFFICER RECOMMENDATION

That Council note the actions being undertaken in relation to the Roleystone Men’s Shed and

Springdale Reserve as a possible location.

ATTACHMENTS

There are no attachments for this report.

Committee Discussion

The officer recommendation was noted and agreed upon by the Committee.

RECOMMEND C5/3/18

That Council note the actions being undertaken in relation to the Roleystone Men’s

Shed and Springdale Reserve as a possible location.

Moved Cr C M Wielinga


The two attending members of the public left the meeting, the time being 07.07PM.


COMMITTEE - Community Development

1.1 - ARMADALE CITY CENTRE ACTIVATION PLAN 2016-2018 - UPDATE AND

FUTURE ACTIONS

WARD

: ALL In Brief:

This report presents the completed actions

achieved in the Armadale City Centre

Activation Plan 2016-2018 and makes

recommendations for actions of the

Armadale City Centre Activation Plan

2018 - 2020.

Recommend that Council note the

completed actions achieved in the

Armadale City Centre Activation Plan

2016-2018 and endorse the recommended

actions in the Armadale City Centre

Activation Plan 2018 - 2020

FILE No.

: M/121/18

DATE

: 19 February 2018

REF

: RM

RESPONSIBLE

MANAGER

: Executive Director

Community Services

Tabled Items

Nil

Officer Interest Declaration

Nil

Strategic Implications

Community

1.1 A strong sense of community spirit

1.1.4 Foster local pride

Environment

2.2 Attractive and Functional Public Places

2.2.1 Deliver attractive and functional streetscapes, open spaces, City buildings and

facilities

Legislation Implications

Nil

Council Policy/Local Law Implications

Activities and Trading in Thoroughfares and Public Places Local Law 2005

COMD 7 – Jull Street Mall Activities

Budget/Financial Implications

The City Centre Activation Plan budget is $180,000 for 2018/2019.

In 2016/2017, this budget funded:

Public art (stage 1)

ReDiscover Art Trail (stage 1)

Events (selected aspects funded through relevant Events budget)

Marketing



In 2017/2018, this budget funded:

Public art (stage 2)

Artists Retail Collective Armadale Sponsorship

Events


Community Liaison Officer Patrol trial

Christmas decorations

Up-lighting of the trees

In 2018/2019, it is proposed this budget will fund:

Events

Artists Retail Collective Armadale Sponsorship

Christmas decorations

Equipment upgrade of the Youth Activity Area


CBD Connect project

Banner poles upgrade

Consultation

1. Community Services

2. Technical Services

3. Economic Development

4. Communications and Marketing

BACKGROUND

The Armadale City Centre Activation Plan was endorsed by Council in July 2015 (C33/7/15)

for the purpose of achieving positive social and economic outcomes through four strategies

focused on:

1. Marketing

2. Business attraction

3. Public realm

4. Place activation

This Plan was developed to encompass elements from the City’s Tourism Destination

Strategy, the Jull Street Mall Revitalisation Plan and the Events Strategy as each document

has a focus on the Armadale City Centre. The latest update on the Armadale City Centre

Activation Plan was provided in December 2016 (C47/12/16) with the recommendation

carried that Council:

1. Notes the progress of the activities conducted and planned within the

Jull Street Mall as part of the City Centre Activation Plan as detailed in

this report

2. Endorse the City to install in-ground up-lighting of trees within the Jull

Street Mall

3. Agree not to proceed with an audio system within the Jull Street Mall at

this time



The Armadale Strategic Metropolitan City Centre Plan

The Armadale City Centre Activation Plan (ACCAP) is to be considered as complementary

to the Armadale Strategic Metropolitan City Centre Structure Plan (ASMCCSP), the aim of

which is to provide the planning framework to guide future land use planning and

development in the City Centre. Many of the current ACCAP actions focused on marketing,

business development and transport complement the objectives set by the ASMCCSP.

Therefore there is a direct correlation between the ACCAP as a place activation strategy and

the ASMCCSP as a planning and development framework.

DETAILS OF PROPOSAL

The proposal in this report comprises two parts:

1. The completed actions identified in the Armadale City Centre Activation Plan

2016-2018

2 The proposed actions for inclusion in the Armadale City Centre Activation

Plan 2018-2020

1. Completed actions of the Armadale City Centre Activation Plan 2016-2018

Strategy 1: Promotion and Marketing Develop an Armadale City Centre marketing identity to increase the awareness of Armadale

as a destination.

Banners and Marketing

The schedule of pole banner rotations has been utilised to promote marketing campaigns such

as #The Dale, free WIFI and Spring into Armadale. In addition, Christmas wreaths

celebrating local volunteers were installed during December 2016, January 2017 and

December 2017. Other generic banner sets have been created to showcase positive imagery of

Armadale as per the Marketing/Communications Strategy (M/587/16). The banners feature

heritage locations, parks, retail, events and people of all ages.

Strategy 2: Business Attraction Attract new business to the Armadale City Centre which offers a point of difference to the

surrounding shopping centre experience.

Artists Retail Collective Armadale

Council endorsed sponsorship of the Artist Retail Collective Armadale (ARC Armadale) on

10 April 2017 (C11/4/17). The ARC Armadale is now registered as an incorporated body and

according to its latest report, 23 artists are members and contributing their art works to the

Collective. Due to a current issue with the lease that is taking some time to resolve, the ARC

Armadale has been operating in a smaller retail ‘pop-up’ shop since December 2017, and

from March 2018, will be located in a Café premise to ensure operation whilst the lease

agreement is being resolved.

Strategy 3: Public Realm Create a public realm which is welcoming and facilitates community activity.

Public Art

The Public Art Strategy was approved by Council (C6/3/16). The first public artwork, The

Guardian, by Alister Yap was installed in April 2017.



Tree up-lighting

Four trees in the Jull Street Mall were identified for up-lighting, with the installation of the

lights commencing in February 2018, with expected completion by April 2018.

Replace old banner poles in Jull Street with new street lighting poles

Completed

Implement planter boxes with the City Centre for seasonal planting

Completed

Strategy 4: Place Activation Implement activities which encourage community interaction and increased sense of

community.

Urban Art Programs

The ReDiscover Mural Walking Trail Stage One has been completed on the Shopping Centre

Wall facing Memorial Park featuring the first Matt Adnate (Melbourne artist) mural in Perth.

Landowner and leasee approval has been secured for the Westpac wall in Jull Street Mall and

seven other walls have been confirmed for completion by May 2018.

Annual Events program

Events held in the Armadale City Centre from 2016/17 to the present were as follows.

Hawkers Markets x 2

Outside the Frame Art Awards

Armadale Highland Gathering & Perth Kilt Run

Christmas Parade & Carols by Candlelight x 2

Australia Day x 2

Minnawarra Art Awards

Armadale Arts Festival

Music in the Mall (weekly)

Management of anti-social behaviour

The Community Liaison Officer Patrols trialed from November 2017 to January 2018 have

been deemed a success, with the WA Police indicating that incidents of anti-social behavior

were decreased. Funding of the continuation of this program will form part of the Councillor

Workshops for the 2018/19 budget.

2. Proposed Elements of the Armadale City Centre Activation Plan 2018 – 2020

The Growing Armadale consultation of over 3000 community members in 2015 revealed that

the top three features of the City many people value are the parks, the hills and the retail

precinct. The current ACCAP has a primary focus on Jull Street Mall. Upon review of the

ACCAP, it is proposed that the following four areas are included, commencing in July 2018:

Memorial Park

Minnawarra Park

Jull Street (including but extending beyond the Jull Street Mall)

Youth Activity Area



The purpose of the CCAP is to ensure that each one of these four areas functions as a

standalone activity hub, with specific strategies linking them together as diverse elements of

the City Centre. Like the current strategies in the ACCAP, the proposed future

recommendations comprise activation actions and minor upgrades.

It is proposed that each area has its own actions with a separate section for strategies to

operate across and link the four areas, as outlined in the table below:

Jull Street

Project Action Key

Responsibility

2018 2019 2020

Artists

Retail

Collective

Continuation of committed

sponsorship arrangements

Community

Services

Deliver two collaborative ARC

events per year

Major

events

Deliver a minimum of four events

per year in the Mall

Community

Services

Stop Crime

Action

Network*

Coordinate the business

community to use the SCAN

system to increase safety in the

retail precinct

Community

Services

Christmas

Decorations

Improve the quality and diversity

of the Christmas decorations in

the Mall

Community

Services

Banners Increase the size and range of the

banners to maximise impact

Communications

Seating* Amend the seating arrangement as

per the options outlined below

Technical

Services

Business

liaison

Work with Business Armadale to

deliver one event at a business

located in the Jull Street Mall

Economic

Development

Use of tree

up-lighting

Utilise the up-lighting mechanism

in the trees to complement events

eg the red effect for Thank a

Volunteer Day celebrations

Community

Services

Minnawarra Park

Project Action Key

Responsibility

2018 2019 2020

Major

events

Deliver a minimum of two major

events per year

Community

Services

Upgrade of

Park

Dredging of lake, installation of

board walk, landscaping and

rehabilitation

Technical

Services



Memorial Park

Project Action Key

Responsibility

2018 2019 2020

Major

events


events per year

Community

Services

Playground

Renewal

Installation of play equipment and

softfall

Technical

Services

Youth Activity Area

Project Action Key

Responsibility

2018 2019 2020

Children

and Youth

events


per year

Community

Services

Upgrade of

elements

Installation of equipment Technical

Services

City Centre Overall

Project Action Key

Responsibility

2018 2019 2020

CBD

Connect*

Project still in process of being

investigated – comprises safety

partnership between the Police

and COA. Designed to

complement the SCAN project.

Community

Services

WiFi Extension of WIFI through all

elements of the City Centre

IT

ReDiscover

Art Mural

Trail

Nine sites identified for murals by

internationally renowned artists

across the CBD Stage One has

been completed, Stage Two will

be completed by May 2018 and

Stage Three by 2019.

Community

Services

Marketing

of the City

Centre

Deliver a marketing campaign to

residents showcasing the upgrades

and program of events in the City

Centre

Communications

*Additional notes on actions:

Jull Street

Stop Crime Action Network (SCAN)

SCAN is a partnership between the City, WA Police, the Public Transport Authority and up

to 30 local businesses to use digital radio technology to facilitate instant communication

between stakeholders to stop perpetrators of crime. The purpose is to convey information

about the person/people of interest, the offence type and where it is occurring to enable

apprehension of the perpetrator.



The implementation of SCAN was delayed by difficulties with sourcing a reliable digital

network provider. This has been resolved, and is now with WA Police for official approval

with implementation of the project expected in coming months.

Seating

The report presented to Council in November 2017 ((T89/11/17) carried the

recommendation:

That Council review the Jull Street Mall seating arrangements and investigate further

options in consultation with Community Services as a part of the Jull Street Mall

Revitalisation Project Action Plan.

The ACCAP has included this review of seating arrangements as an action, as officers in

Community Services will be providing feedback. A report on the outcome of the review will

be presented separately.

CBD Connect

This proposed outreach initiative is currently being investigated. It comprises a partnership

with the WA Police based on teaming Police Officers with a Community Engagement Officer

to provide a two-pronged approach to anti-social behaviour in the City Centre. The Police

Officers have the authority to directly act on criminal and anti-social behaviour, while the

Community Engagement Officer can refer individuals to the appropriate services. Based on a

consistent presence, the team can develop rapport with both businesses and the public which

is conducive to people feeling safe when visiting the City Centre.

CBD Connect is based on a very successful model called “Streetnet”, an outreach service for

young people in the Peel region. An independent evaluation of the program revealed that the

program influenced “the reduction of anti-social behaviour by young people in the city”.

While Armadale CBD Connect is not aimed at young people only, the principles

underpinning both projects are very similar.

ANALYSIS

The Armadale City Centre Activation Plan’s activation strategies and infrastructure upgrades

specified for the four recommended components collectively aim to present the City Centre

as a vibrant, eclectic precinct. Offering a range of experiences to the community who visit the

City Centre for shopping and recreation is conducive to encouraging people to stay longer in

the City Centre as well as promoting the Centre to new target markets.

Over the past two years, there have been improvements made to the quality and range of

retail outlets and services in the City Centre. These include a refurbishment of The Dale Bar

and Bistro, development approval and imminent opening of a child care centre in the Jull

Street Mall, the Artists Retail Collective Armadale pop up shop and the current

redevelopment of the Armadale District Hall.



The combination of the Jull Street Mall offering regular events, activities and high calibre

artwork, Minnawarra and Memorial Parks providing attractive, accessible green space and

the Youth Activity Area being a dedicated recreation space for children and young people

provides specific reasons for people to view the City Centre as a multi-faceted destination.

The recommended strategies of the SCAN project and the proposed CBD Connect initiative

will contribute to people’s feeling of safety and increase their confidence to access the CBD,

and equally as important, reduce anti-social behaviour and criminal acts.

The preparation of the Armadale Strategic Metropolitan City Centre Plan (ASMCCSP) is a

separate body of work that will provide a number of recommendations to improve the public

realm and place activation of the City Centre over the medium to long term timeframe. It is

expected that these recommendations will be presented to Council later this year for

consideration.

Any place activation recommendations developed from the ASMCCSP will not be included

in the proposed ACCAP for 2018-2020 given the expected timeframe for implementation of

these recommendations are likely to fall outside of the operational period of the ACCAP.

Initiatives that are supported by Council depending upon their timeframes for implementation

can be specified as a standalone strategy or alternatively incorporated in the ACCAP when

the document is reviewed in future.

OPTIONS

Council has the following options:

1. Note the completed actions in the Armadale City Centre Activation Plan 2016-2018

and endorse the recommendations for the Armadale City Centre Activation Plan 2018-

2020

2. Note the completed actions in the Armadale City Centre Activation Plan 2016-2018

and amend the recommendations for the Armadale City Centre Activation Plan 2018-

2020

Option 1 is recommended.

CONCLUSION

The Armadale City Centre Activation Plan guides the implementation of initiatives within

four elements the City Centre for the purpose of providing an overall vibrant, eclectic

destination that will provide a range of experiences for increased numbers of people. With its

alignment with the Armadale Strategic Metropolitan City Centre Structure Plan, the

Armadale City Centre Activation Plan will be conducive to generating new business

opportunities due to ongoing activation and community safety strategies.



ATTACHMENTS



Committee discussed the matter at length including what components were specific to the

budget allocation for the City Centre Activation Plan of $180,000.

Committee requested further detail be provided regarding the budget allocated to each

proposed element of the Activation Plan as outlined in the report. The Executive Director

Community Services undertook to provide this information administratively prior to this

matter being considered at the OCM of 12 March 2018.



RECOMMEND C6/3/18

That Council:

1. Note the completed actions in the Armadale City Centre Activation Plan 2016-

2018 as presented in this report.

2. Endorse the recommendations for the Armadale City Centre Activation Plan

2018- 2020 as follows:

Jull Street

Project Action Key

Responsibility

2018 2019 2020

Artists

Retail

Collective

Continuation of committed

sponsorship arrangements

Community

Services

Deliver two collaborative ARC

events per year

Major

events

Deliver a minimum of four

events per year in the Mall

Community

Services

Stop Crime

Action

Network

Coordinate the business

community to use the SCAN

system to increase safety in the

retail precinct

Community

Services

Christmas

Decorations

Improve the quality and

diversity of the Christmas

decorations in the Mall

Community

Services

Banners Increase the size and range of

the banners to maximise impact

Communications

Seating Amend the seating arrangement

as per the options outlined

below

Technical

Services

Business

liaison

Work with Business Armadale

to deliver one event at a

business located in the Jull

Street Mall

Economic

Development

Use of tree

up-lighting

Utilise the up-lighting

mechanism in the trees to

complement events eg the red

effect for Thank a Volunteer

Day celebrations

Community

Services

Minnawarra Park

Project Action Key

Responsibility

2018 2019 2020

Major

events


events per year

Community

Services

Upgrade of

Park

Dredging of lake, installation of

board walk, landscaping and

rehabilitation

Technical

Services



Memorial Park

Project Action Key

Responsibility

2018 2019 2020

Major

events


events per year

Community

Services

Playground

Renewal

Installation of play equipment and

softfall

Technical

Services

Youth Activity Area

Project Action Key

Responsibility

2018 2019 2020

Children

and Youth

events


per year

Community

Services

Upgrade of

elements

Installation of equipment Technical

Services

City Centre Overall

Project Action Key

Responsibility

2018 2019 2020

CBD

Connect

Project still in process of being

investigated – comprises safety

partnership between the Police

and COA. Designed to

complement the SCAN project.

Community

Services

WiFi Extension of WIFI through all

elements of the City Centre

IT

ReDiscover

Art Mural

Trail

Nine sites identified for murals by

internationally renowned artists

across the CBD Stage One has

been completed, Stage Two will

be completed by May 2018 and

Stage Three by 2019.

Community

Services

Marketing

of the City

Centre

Deliver a marketing campaign to

residents showcasing the upgrades

and program of events in the City

Centre

Communications



Ms Milnes left the meeting, the time being 07.55PM.


COMMITTEE - Ranger and Emergency Services

2.1 - REVIEW OF MASTER PLAN MAJOR PROJECTS

WARD

: ALL In Brief:

This report presents a review of the major

projects that were identified through the

City’s Community Hubs Master Planning

initiative and includes an assessment of the

Kelmscott Hall upgrade project as part of

that review.

Recommend that Council Endorse the

revised Master Plan Major Projects

Schedule – March 2018 included in this

report for consideration in the next review

of the Corporate Business Plan/Long Term

Financial Plan

FILE No.

: M/100/18

DATE

: 15 February 2018

REF

: NK

RESPONSIBLE

MANAGER


Community Services

Tabled Items

Nil


Nil


1.1 A strong sense of community spirit

1.2 Active community life that is safe and healthy

1.3 The community has the services and facilities it needs

2.2 Attractive and functional public places

2.3 Well managed infrastructure


Nil


ENG 13 Asset Management Vision

ENG 14 Landscaping

RECN 1 Lighting on Sporting Reserves

RECN 3 Club/Community Group Application(s) for Council Support of Capital Works

Projects


There are no financial implications resulting from Council adopting the recommendations of

this report, however Council is being asked to consider making changes to the City’s

Corporate Business Plan/Long Term Financial Plan as a result of the recommendations in this

report.

Consultation

1. City Departments

2. Community and Sporting Groups



BACKGROUND

In October 2016, as part of the City’s Community Hubs Master Plan Initiative, Council

endorsed a weighted set of criteria to assess proposals for major community facilities projects

in 12 identified community hubs located in the City’s older areas (C38/10/16). The criteria

are;

Criteria Weighting

1. Need What is the level of need for the facility 40%

2. Multi Use What is the potential for the new/upgraded

facility to be well used by a wide range of

users and be adaptable to changing demands

over time

20%

3. Availability of

Funding

What is the potential to attract external funds

for the project 20%

4. Fit for Purpose How ‘fit for purpose’ is the existing facility for

the uses proposed 20%

In November 2016, Council adopted the preliminary assessment and prioritization of the 12

major projects identified through the Master Planning initiative (C42/11/16) as follows;

RECOMMEND

That Council:

1. Adopt the preliminary assessment and prioritisation of the 12 Master Plan

projects as follows;

Need Multi UseAvailability of

FundingFit for purpose TOTAL

PRIORITY

RANKING

40% 20% 20% 20% 100%

8. Low 4. Low 4. Nil 4. Fully

16. Minor 8. Minor 8. up to 25% 8. Mostly

24. Average 12. Average 12. 26% to 50% 12. Average

32. Above Average 16. Above Average 16. 51% to 75% 16. Somewhat

40. Significant 20. Significant 20. 76% to 100% 20. Not at all

PROJECT NAME 1-5

years

6-10

years

11-15

years

beyond

15

years

TOTAL

WEIGHTED

SCORE

PRIORITY

RANKING

Champion Centre/Seville Grove

Library Upgrade 32 16 12 12 72.00 4

Creyk Park Pavilion Upgrade 32 16 8 12 68.00 6

Creyk Park New Pavilion 8 20 8 16 52.00 9

Cross Park Cricket/Netball Pavilion 32 12 16 16 76.00 1

Refurbished Forrestdale Hall 24 12 8 16 60.00 7

Forrestdale Hub - Potential co-

location of sporting facilities 32 20 8 16 76.00 1

Gwynne Park (Phase 1) Integrated

Recreation Facility 24 12 8 12 56.00 8

Gwynne Park (Phase 2) Expanded

and New Facilities 32 20 8 12 72.00 4

John Dunn Reserve New

Community use building 8 4 8 20 40.00 12

John Dunn Reserve BMX Facility 8 8 8 20 44.00 11

Morgan Park Community/Sporting

Facility 32 20 8 16 76.00 1

Springdale Park - New Playing

Field and Community Sporting

Facility 8 12 8 20 48.00 10

WEIGHTED SCORES

Indicative timeframe

MASTER PLAN ASSESSMENT CRITERIA WEIGHTED SCORES

Weighted Scores



2. Endorse further feasibility analysis on the Cross Park Pavilion project and

the Forrestdale Sporting Facilities project, Creyk Park Project, John Dunn

BMX Project and report back to Council on the results of that work.

3. Refer the Master Plan projects for Council’s consideration in the next

review of the City’s Long Term Financial Plan.

Subsequently, the major projects that are forecast for consideration over the next 15 years

have been included in the City’s Corporate Business Plan/Long Term Financial Plan

(CBP/LTFP).

More detailed background information on the Master Planning initiative can be found on the

City’s website at;

https://www.armadale.wa.gov.au/sites/default/files/assets/documents/docs/Community_Devel

opment/Community_Hubs_Master_Planning_Initiative.pdf

Since the inclusion of the Master Plan projects in the CBP/LTFP the following has occurred;

Seville Grove Library- Champion Centre Upgrade (C7/3/17)

The City responded to an opportunity to secure significant funding for this project and was

successful in receiving a $4Million grant through Lotterywest. The project was brought

forward and is scheduled to commence in the current financial year.

Cross Park Cricket/Netball Pavilion (C18/7/17)

A funding submission has been made to the Department of Sport and Recreation for a

contribution towards this project. The City should be notified of the outcome of the

submission, in March 2018, in time for the upcoming review of the CBP/LTFP.

Forrestdale Community Hub (C2/2/18)

A report to Council, in February 2018, provided information on the progress of planning for

the two major projects on the Forrestdale Hub; the Refurbished Forrestdale Hall and Potential

co-location of sporting facilities. The aspect of the Council resolution of C2/2/10 relevant to

this report is that Council;

“Considers combining the two major Forrestdale Hub projects; Sporting Facilities

upgrades and Forrestdale Hall into one project to be scheduled for the same year, as

part of the next review of the Long Term Financial Plan”

Creyk Park Pavilion Upgrade

Some of the internal reconfiguration envisaged as part of this upgrade, such as an upgrade to

the kitchen, change rooms and medical room were completed as part of the Channel 9

Makeover that was undertaken in 2017. The remaining work identified for this project

includes a reconfiguration of the main entrance (car park side) and an undercover viewing

area.

John Dunn Reserve BMX Facility

Work has commenced on a feasibility study for this project. While not complete at this time,

it is hoped the outcome of this work should be available when Council revises the key

projects in the CBP/LTFP.

https://www.armadale.wa.gov.au/sites/default/files/assets/documents/docs/Community_Development/Community_Hubs_Master_Planning_Initiative.pdf

https://www.armadale.wa.gov.au/sites/default/files/assets/documents/docs/Community_Development/Community_Hubs_Master_Planning_Initiative.pdf



John Dunn Baseball Facilities

While the original Master Plan for John Dunn reserve identified works to enhance baseball

facilities, these were omitted as part of the prioritization process (T62/11/16 refers). In 2017

the Baseball Club President at John Dunn Reserve contacted the City about their aspirations

for the reserve. These range from some minor improvements that can be accommodated

within the existing capital works budget, to more significant ideas, some of which were

identified by the club during the Master Planning process and which the club wants to revisit.

The City is currently in discussion with the Club about their ideas; how feasible they are and

what the resource implications might be. Further information about the Club’s plans will be

provided as these discussions progress.

Springdale Park

At the time the Springdale Master Plan was endorsed (C17/4/16) the site was identified as a

potential district level active sport location. This was based on the land that was available and

anticipated future demand, rather than as a response to immediate need. Since that time,

proposals have been received for additional facilities on Springdale Park, by the Roleystone

Men’s Shed and the Roleystone Gymnastics Club, and a request by the Roleystone Junior

Football Club, for additional change rooms at the existing pavilion.

Kelmscott Hall

An upgrade of Kelmscott Hall was identified in the Rushton Park Master Plan (C31/9/13).

Funding totaling $1,218,200 ($718,200 for renewal and $500,000 upgrade) was allocated in

the 2016/17 budget for the project. Since then, additional required works have been identified

that have increased the scope of works to a $2,100,000 project. (T30/5/16; T42/6/17,

T100/12/17 and T7/2/18 refer).

The Kelmscott Hall upgrade was not originally included as one of the 12 major Master Plan

projects as the 12 major projects were all unfunded new initiatives. As the (original)

Kelmscott Hall project was already funded, it was included in a separate Master Plan

schedule, Projects that have no additional impact on the Long Term Financial Plan

(C38/10/16 refers).

The most recent resolution of Council regarding Kelmscott Hall was made in February 2018

(T7/2/18) as follows;

“That Council:

1. Accept that the most cost effective and practical method for the completion of the

Kelmscott Hall Upgrades would be for the project to be completed in one stage,

as opposed to the completion in two stages

2. Request a report on what essential short term works may be required to

Kelmscott Hall, with reference the initial proposed upgrade works in 2014/15, to

ensure the usability of the hall until major upgrade works are able to be

completed if not budgeted for in 2018/2019

3. Include the consideration of the funding of the entire upgrade of the Kelmscott

Hall at an estimated cost of $2,100,000 in the 2018/19 budget deliberations



4. Request a report prior to the adoption of the 2018/2019 budget with updated

master plan assessment and prioritisation report, including Kelmscott Hall

(Rushton Park) in accordance with part 2 of resolution T100/12/17”

This report relates to part 4 of T7/2/18.

Cr Jim Stewart left the meeting, the time being 07:56 PM

Cr Jim Stewart returned to the meeting, the time being 07:58 PM

DETAILS OF PROPOSAL

This report presents the revised Master Plan Major Projects Schedule – March 2018 for

consideration as part of the next review of the CBP/LTFP. The following changes have been

made to the schedule that was endorsed in November 2016.

The Seville Grove Library/Champion Centre project has been omitted as it in the

current budget and is now underway

The two Forrestdale Hub projects; the Forrestdale Hall upgrade/replacement and

Sporting Facilities upgrades have been combined into one project as per C2/2/18

The Kelmscott Hall upgrade has been included as per T100/12/17

The revised schedule presents as follows;


Funding

Fit for

purposeTOTAL

PRIORITY

RANKING

40% 20% 20% 20% 100%






PROJECT NAME1-5 years 6-10 years 11-15 years

beyond 15

years

TOTAL

WEIGHTED

SCORE

PRIORITY

RANKING




Forrestdale Hub 24 20 12 16 72.00 3








Kelmscott Hall Upgrade 32 20 4 16 72.00 3


Facility 32 20 8 16 76.00 1



Facility 8 12 8 20 48.00 9

Weighted Scores

MASTER PLAN MAJOR PROJECTS SCHEDULE - MARCH 2018

WEIGHTED SCORES


Note: Changes highlighted in blue.



ANALYSIS

Comment on each of the projects is provided in the following section of this report. Detailed

information is provided for the Kelmscott Hall upgrade as it is a new project for the purpose

of this review. Otherwise just a summary of the other projects is included, noting any

proposed changes to projects as they were initially endorsed.

Creyk Park Pavilion – Upgrade

CBP/LTFP timing - scheduled for 2019/20

Project description (please note: the Committee recommendation was changed at the 14

November 2016 Council meeting). Elements

Pavilion upgrade including electrical, kitchen, toilets and building re-configuration

Pavilion upgrade comprising additional external public viewing/seating deck and associated

internal/external reconfiguration.

Indicative Cost $1,120,000

Anticipated External Funds $500,000

Muni Funds - Loan $620,000

Comment

The revised schedule lists no change to the status of this project. However of the two major elements,

the reconfiguration which includes the entrance, and the viewing area/seating deck, the

reconfiguration is seen as a higher priority. While it would be ideal to retain the entire project, if

savings need to be made during the LTFB deliberations, the viewing area could be postponed. More

detailed costs on the viewing/seating deck will be available at the time the LTFP is being considered.

Recommendation

No change

Creyk Park – New Pavilion

CBP/LTFP timing – beyond the 15 year timeframe of the LTFP

Elements

New pavilion



Anticipated External Funds $1,000,000

Muni Funds - Loan $3,200,000

The indicative cost allows for a multi-use community/sporting facility of approximately

1,000 sqm with similar design features and functionality as the City’s new facilities in Piara

Waters and East Harrisdale.

Comment and recommendation

No change

Amended

by

Council at

Ordinary

Council

Meeting

of 14

November

.



Cross Park Cricket/Netball Pavilion

CBP/LTFP timing – 2018/19

Elements

New pavilion housing the cricket club; toilets and storage for use by netball

Formalisation of the service road entries for both the tennis and football club pavilions

may be included in pavilion works once a project scope is finalised

Indicative Cost $770,000




Comment

Further feasibility analysis was endorsed by Council in July 2017 (C18/7/17) following

which a funding application was submitted to the Department of Sport and Recreation. The

outcome of the funding submission should be known in March 2018 in time for the next

review of the CBP/LTFP.

Recommendation

No change

Forrestdale Hub

This incorporates two projects in the CBP/LTFP;

1. Forrestdale Hub – Sporting Facilities Upgrade


Elements

Potential co-location of sporting pavilion (leased by Forrestdale Sporting Association

Inc.) and the change rooms (Ian Pratt pavilion)

Potential internal access way between reserves through to Commercial Rd

Improved pedestrian access and signage through to Forrestdale Lake

Potential hardcourt zone

Potential picnic and play zone

Renew sports fields (on Alfred Skeet Reserve as well as William Skeet Reserve)







2. Refurbished Forrestdale Hall

CBP/LTFP timing - 2024/25

Elements

New or refurbished hall and kindergarten building





Comment

The Forrestdale Hub projects were the subject of a report to Council in February 2018

(C2/2/18). Based on the information provided in C/2/18 it is recommended to combine the

projects to undertake them at the same time. As well as a more effective way of delivering

the project this also provides an opportunity to investigate the option of combining the

functionalities of both facilities into one larger multi-purpose facility.

Recommendation

Combine the two Forrestdale Hub projects into one and consider scheduling the combined

project for 2021/22 with a funding model as follows;





Gwynne Park (Phase 1) Integrated Recreation Facility


Elements

Integration of the Armadale Arena and Badminton Centre into one Sport and

Recreation facility

Consolidated access to the current Arena and Badminton Centre carpark by removal of

the secondary access point

Enhanced gateway signage

Improved skateable landscape

Integration of car parking accessible from Forrest Road and Townley St to enhance

accessibility through the precinct

Indicative Cost $4,117,000.




Comment and Recommendation

No change



Gwynne Park (Phase 2) Expanded and New Facilities

CBP/LTFP timing – beyond the 15 year timeframe of the current LTFP

Elements

Shared Youth Facility constructed at the rear of the Sporting Club Pavilion to address

the new integrated play space

Integrated All Ages Play Space to replace the bowling club and greens and

accommodating both formal and informal play, flexible grassed space, public toilets

and barbecues

Expanded Sport and Recreation facility courts (following the integration of the Arena

and Badminton Centre in the Phase 1 above)

Relocate bowling club in a location that is physically accessible from the integrated

sport and recreation facility lobby to the south and carpark to the south east

Relocated John Green secure parking





Recommendation

No change

John Dunn Reserve New Community Use Building


Elements

New community use building





Recommendation

No change

John Dunn Reserve BMX Facility


Elements

BMX track

Clubrooms

Storage shed

Change rooms

Benched spectator seating

Food and beverage facilities



Indicative cost $430,000




Comment & Recommendation

Further feasibility analysis will be presented to Council in the first part of 2018. It is

premature to anticipate the findings of that work and how it may impact the anticipated cost

and timing of the project. For the purpose of this report there is no change recommended.

Kelmscott Hall Upgrade

The Kelmscott Hall upgrade project has been assessed by a cross departmental team against

the criteria of Need; Multi Use, Availability of Funding and Fit for Purpose as follows;


Funding

Fit for

purposeTOTAL

PRIORITY

RANKING

40% 20% 20% 20% 100%







beyond 15

years

TOTAL

WEIGHTED

SCORE

PRIORITY

RANKING


Weighted Scores


WEIGHTED SCORES


Elements

A detailed description of the project is included in the Technical Services report Kelmscott

Hall Upgrade Funding (T100/12/17). That report summarizes the works in the table below;

Item Description Estimated Cost

1 Building works including electrical, plumbing, mechanical $1,430,000

2 Demo and external works including asbestos removal $355,000

3 Main hall upgrade, includes mechanical $260,000

4 External services upgrades and improvements $55,000

Total $2,100,000

Assessment

1. Need

What is the level of need for the proposed facility?

Need is the main driver behind all projects and consequently has the highest weighting at 40%.

The Kelmscott Hall is well used, and with a capacity of up to 400 users is the largest of the City’s halls.

The next largest halls are Roleystone Hall (367) and the District Hall (315). Kelmscott Hall is regularly

used for large functions and events, including the City’s Citizenship Ceremonies, Pioneer Reunion and

ANZAC activities. The Armadale District Hall is also used for significant community events such as the

Kelmscott Show and Primary School graduation ceremonies. The following table provides a snapshot

of bookings over the past three years.



In addition to these statistics is the usage of sporting groups including Little Athletics, Soccer and

Cricket who use Rushton Park and the change rooms but not the hall itself. In 2015 this accounted for

164 additional bookings, 334 in 2016 and 479 in 2017.

The main drivers behind the high demand include:

Linked to an active reserve

Used by sporting as well as other community groups

Large Capacity

Centrally located

Good car parking

Consequently the project is rated ‘Above Average’ for Need.

2. Multi Use

What is the potential for the new/upgraded facility to be well used by a wide range of users

and be adaptable to changing demands over time?

The proposed design for the upgraded Hall includes 2 new usable spaces; a Lesser Hall which includes a

kitchenette, and a Meeting Room. The inclusion of these additional spaces along with significant

improvements to services such as air conditioning, lighting, toilets and kitchen facilities and the

reconfiguration of access and flow throughout the building will provide for significantly enhanced

usability.

Consequently the project has been rated ‘Significant’ for Multi Use.

3. Availability of Funding

What is the potential to attract external funds for the project?

The City has consulted with Lotterywest, which is the most likely source of external funding for the

project. Lotterywest’s advice is that while the project fits grant guidelines, the project may not be seen

as a priority for Lotterywest given that the City is currently using significant Lotterywest funds for three

projects (Greendale Centre $1.5Million, Armadale District Hall $1Million, Seville Grove

Library/Champion Centre $4Million).

The City is likely to have more success with Lotterywest once these current projects have been

completed or at least are significantly underway. No other sources of external funding have been

identified.

Consequently the project has been rated ‘nil’ for this criterion.

A factor Council may wish to consider however is that approximately $1,180,000 is already available in

the current budget for the project. While these are not external funds it means that the unfunded

component is $920,000 or approximately 43% of the project that would be required to meet the overall

cost of the upgrade ($2,100,000).



4. Fit for Purpose

How ‘fit for purpose’ is the existing facility for the uses proposed?

The objectives of the upgrade are to:

Increase usability by increasing usable spaces

Enhance services and access throughout the building

Address significant issues such as structural repairs to the roof, asbestos removal and

replacement of the main hall floor

Currently the potential for greater use and multi-use of the Hall is limited due to the single use capability

of the building and the existing services and the accessibility arrangements. Consequently the project has

been assessed with a less than average ‘Fit for Purpose’ rating.

Recommendation

Include the Kelmscott Hall upgrade in the Master Plan schedule for consideration as a project in the

2018/19 budget.

Morgan Park Community/Sporting Facility

CBP/LTFP timing – beyond the 15 year timeframe of the current LTFP

Elements

New multi-use pavilion incorporating publically accessible toilets in northern portion of

POS

New carpark adjacent to pavilion

Potential conversion of current carpark and pavilion location (Ironcap Place) into dog

exercise area

Enhancement of the current playspace

Exercise nodes and distance markers to perimeter path

Enhance pedestrian access from Tomah Rd to playspace

Relocate lighting

Playing fields and athletics field events reconfiguration

Indicative cost $6,065,000




Recommendation

No change

Springdale Park - New Playing Field and Community Sporting Facility

Elements

New playing field

New pavilion

Relocated and consolidated green waste facility

Additional carpark



Indicative cost $4,900,000




Comment

As indicated earlier in this report, at the time the Master Plan for Springdale Park was

developed there was no identified immediate demand to expand the facilities. However,

because of the available space Springdale Park provides a very rare opportunity to build new

facilities including an additional playing field at some stage in the future. Consequently the

project is considered long term and sits outside the 15 year timeframe of the CBP/LTFP.

Over the past 12 months or so there has been more interest from community and sporting

groups in Springdale Reserve. These include the Roleystone Men’s Shed, Roleystone

Gymnastics as well as a proposal from the resident junior clubs to expand the change room

facilities.

Investigations are currently underway with these groups to determine the feasibility of their

ideas. It is anticipated that further information will be provided for Councillors as these

investigations progress. In the meantime it is premature to recommend a change to the

original project.

Recommendation

No change

It is important to note that this report only refers to significant Master Plan projects that are

either already in the Key Projects section of the Corporate Business Plan or, in the case of the

Kelmscott Hall Upgrade, of a similar scale. Initiatives of a smaller scale are managed

separately, either through the City’s existing Asset Renewal and Upgrade program where the

Master Plans guide existing resources, or where there are no financial implications but the

City assists groups in sourcing external funds.

One of the advantages of taking a longer term strategic approach to community facility

planning is that the City can be responsive to funding opportunities that may arise at short

notice. In this instance it is important that in addition to the ongoing analysis of need which

provides an evidence base for proposals, preliminary concepts are developed and costed. This

preliminary concept work is far less detailed (and far less costly) that the comprehensive

detailed designs that form part of a construction project once it becomes ‘live’. This work

does however, give prospective funders and other champions of projects sound and tangible

information with which to advocate.

In Summary

The revised Master Plan Major Projects Schedule 2018 takes into account;

The Seville Grove Library/Champion Centre redevelopment is now underway and so

has been omitted.

Combining the two Forrestdale Hub projects.

Assessing the Kelmscott Hall upgrade against the other projects.



Please note that the assessment relates to the criteria of Need; Multi Use, Availability of

Funding and Fit for Purpose. The timing of the projects is another matter and accounts for

some of the projects that rate as a higher priority being proposed in the later years of the

LTFP. This is because in general terms, the trigger for commencing a project is when the

condition of the facility is at a stage where work is required anyway.

In other words, the assessment against the criteria assists in identifying the level of need, and

informs the scope of works required. The condition of the asset then influences when a

project might be scheduled. Exceptions may occur where for example, significant funding

becomes available at short notice, such as with the Seville Grove Library/Champion Centre

redevelopment. In this case, the opportunity presented to complete the project years earlier

than originally anticipated, with a significantly reduced demand on City funds, providing on

balance, a greater benefit to the Community.

With these previous points in mind, the review proposes that three of the four projects that

rate as the highest priorities, are scheduled in the first 5 years of the LTFP.

Cross Park Cricket Pavilion.

Kelmscott Hall.

Forrestdale Hub.

The Creyk Park pavilion upgrade, which rates as a moderate rather than high priority, is also

proposed for the first 5 years of the LTFP. The rationale is that the proposed works will

complement recent works, and at a relatively modest cost, will set the building up as sound

and functional for the foreseeable future.

The fourth high priority project is to replace the Morgan Park pavilion. This is proposed in

the longer term on the basis that the facilities are in a basic but generally very sound

condition.

As indicated in this report, work is underway on recent proposals from community groups

relating to Springdale Park, and from the Kelmscott Baseball Club relating to John Dunn

Reserve. The results of that work will be provided to Council as it progresses.

OPTIONS

1. Endorse the recommended schedule for consideration as part of the upcoming review of

the City’s Corporate Business Plan/Long Term Financial Plan.

This is the preferred option.

2. Seek further information on aspects of the reviewed projects.

3. Change the recommended schedule.



CONCLUSION

The preliminary phase of the Master Planning initiative was completed and endorsed by

Council in October and November 2016. Subsequently, the 12 major projects that were

identified though the initiative are now either in the Long Term Financial Plan or where they

are envisaged for a longer time frame, will be considered for inclusion at the appropriate

time. The work to be done now is to ensure information remains current and to roll out the

projects in a timely way, as outlined in the City’s Long Term Financial Plan.

This report provides the first review of the Master Plan Major Projects schedule since it was

first endorsed in October/November 2016 and takes into account work that has been

undertaken since that time.

The Master Planning initiative has identified how the 11 most significant aggregations of

open space and community facilities in the City’s older areas could be developed over the

next 25 - 30 years. There is no doubt that circumstances and trends will change over time,

resulting in potential changes to some of the Master Plans, however Council now has a

consistent framework in which to view the various projects and a broader context for decision

making.

Importantly, funds have been identified in the Long Term Financial Plan to ensure the City’s

older areas are not left behind in terms of the provision of good, relevant and financially

sustainable community facilities.




That Council:

Endorse the revised Master Plan Major Projects Schedule – March 2018, included in this

recommendation, for consideration in the next review of the Corporate Business Plan/Long

Term Financial Plan.


Funding

Fit for

purposeTOTAL

PRIORITY

RANKING

40% 20% 20% 20% 100%







beyond 15

years

TOTAL

WEIGHTED

SCORE

PRIORITY

RANKING




Forrestdale Hub 24 20 12 16 72.00 3










Facility 32 20 8 16 76.00 1



Facility 8 12 8 20 48.00 9

Weighted Scores


WEIGHTED SCORES


ATTACHMENTS



Kelmscott Hall

Committee discussed the rating for the “Need” criteria and determined that on the basis of

the information provided in the report, Need should be rated at “Significant” rather than

“Above Average”. Committee agreed to amend the schedule in the recommendation

accordingly and the amendment has been reflected in these Minutes.(C7/3/18)

Cross Park

During discussion about the Cross Park Cricket/Netball Pavilion project, Committee was

advised that since the agenda was distributed, the City had been informed by the Department

of Sport and Recreation that it was not successful with its application for a grant in this

round. Committee was further advised that the application could be resubmitted for the next

round in September, which if successful would still allow the project to commence as

scheduled in 2018/19, in the final quarter rather than the first quarter of that year.



Committee also noted that one of the elements in of the originally endorsed Cross Park

Master Plan; the formalisation of the service road entries, was omitted by a subsequent

decision of Council (T62/11/16 refers)

Forrestdale Hub

During discussion on the proposal to combine the two Forrestdale projects into one,

Committee was referred to the “Forrestdale Hub Feasibility Study – Update report” that was

considered by Council in February 2018, for more detailed information on the Forrestdale

Hub project and the rationale behind the resolution of that report (C2/2/18)

That Council;

1. Notes the feasibility work on the Forrestdale Hub that has been undertaken to date

2. Considers combining the two major Forrestdale Hub projects; Sporting Facilities

upgrades and Forrestdale Hall into one project to be scheduled for the same year, as part of

the next review of the Long Term Financial Plan

RECOMMEND C7/3/18

That Council:

Endorse the revised Master Plan Major Projects Schedule – March 2018, included in

this recommendation, for consideration in the next review of the Corporate Business

Plan/Long Term Financial Plan.

Moved Cr M Geary




3.1 - REGISTRATION OFFICERS

WARD

: ALL In Brief:

The appointment of persons as an

“Authorised Person” for the purpose

of carrying out the duties of a

Registration Officer pursuant to the

Dog Act 1976.

FILE No.

: M/127/18

DATE

: 22 February 2018

REF

: EJ/CV

RESPONSIBLE

MANAGER


Community Services

Tabled Items

Nil


Nil


Nil


Section 11(1) (3) Dog Act 1976


Local Laws Relating to Dogs.


Nil

Consultation

Nil

BACKGROUND

Nil

DETAILS OF PROPOSAL

The following Report Recommendation to appoint the following persons as Registration

Officers of the City of Armadale is submitted on the basis of having confirmed that the

named persons have the requisite :-

1. Training, qualifications and experience to undertake the powers being authorised;

2. Skills and general disposition as confirmed by reference/referee checks; and

3. Clearances to undertake the powers being authorised.



To enable the following nominated persons at the City of Armadale to undertake the

appropriate responsibilities, it is a requirement that Council shall, in writing, appoint them to

exercise on behalf of the Local Government, the powers conferred on an “Authorised

Person”, for the purpose of carrying out the duties of a Registration Officer, pursuant to the

Dog Act 1976. It is further proposed that all previous appointments to the herein listed

veterinary establishments be cancelled.

COMMENT

The recommended appointment of the following persons as an “Authorised Person”, is

consistent with their position role description, and will serve to facilitate and assist in the

orderly business and performance of the Ranger Services.

ATTACHMENTS


RECOMMEND C8/3/18

That Council, on the recommendation of the Chief Executive Officer, approves the

appointment of the following persons as City of Armadale Authorised Officers to exercise

powers pursuant to the following legislation :- Section 29 (1) of the Dog Act 1976, for the

purpose of effecting dog registrations only.

Ranger Services

Elizabeth Anne Jones

Kim Bransby

Kaitlin Brooke Murphy

Donna Turner

Customer Services

Rhett Sullivan

Leonie Gehring

Diana Zamir

Rushi Yagnik

Katherine Barclay

Ashley Buckee

Gina Carillo

This authorisation will be withdrawn automatically when the person herein named as

an “Authorised Person” ceases employment with the City.





3.2 - AUTHORISED OFFICERS

WARD

: ALL In Brief:

The appointment of Authorised Persons

for the purpose of administering the

various Acts, Regulations and Local Laws

relating to Ranger Services

Recommend that Mr Michael Starling be

appointed as an “Authorised Person”

FILE No.

: M/129/18

DATE

: 26 February 2018

REF

: CV/EJ

RESPONSIBLE

MANAGER


Community Services

Tabled Items

Nil


Nil


1.1.2.2 Facilitate bush fire awareness and emergency preparedness.

1.3.2.3 Deliver initiatives that respond to local law enforcement and legislative compliance.

1.3.3.1 Contribute to cooperative regional emergency management.


Section 9.10(1) Local Government Act 1995.

Section 450 Local Government (Miscellaneous Provisions) Act 1960.

Section 11(1)(3) Dog Act 1976 and Regulations.

Section 48 Cat Act 2011 and Regulations.

Section 38(3) Control of Vehicles (Off-Road Areas) Act 1978.

Bush Fire Act 1954 and Regulations.

Section 38(1) Bush Fires Act 1954.

Section 26(1) Litter Act 1979 – 1981.

Section 20 (1) Criminal Procedures Act 2004.


Local Laws Relating to Dogs.

Local Laws Relating to Parking and Parking Facilities.

Local Government Property Local Law.

Activities and Trading in Thoroughfares and Public Places Local Law.

Local Laws Relating to Trading In Public Places.

Environment, Animals and Nuisance Local Laws.

Livestock in Public Places and Wandering at Large Local Law 2015.


Nil



Consultation

Nil

BACKGROUND

Nil

DETAILS OF PROPOSAL

The following Report Recommendation to appoint the following person as an Authorised Officer

of the City of Armadale is submitted on the basis of having confirmed that Mr Michael Starling

has the requisite :-

1. Training, qualifications and experience to undertake the powers being authorised;

2. Skills and general disposition as confirmed by reference/referee checks; and

3. Clearances to undertake the powers being authorised.

To enable the following nominated person at the City of Armadale to undertake the appropriate

responsibilities it is a requirement that Council shall, in writing, appoint them to exercise on

behalf of the Local Government the powers conferred as an “Authorised Person” for the purpose

of enforcing various Act/local Laws generally.

COMMENT

The recommended appointment of Mr Michael Starling as an Authorised Officer, is

consistent with his position role description as a Senior Ranger, and will serve to facilitate

and assist in the orderly business and performance of the Ranger and Emergency Services.



ATTACHMENTS There are no attachments for this report.

RECOMMEND C9/3/18

That Council, on the Chief Executive Officer’s recommendation, approves the

appointment of Mr Michael Starling, as a City of Armadale Authorised Officer, to

exercise powers pursuant to the following legislation :-

Part XX of the Local Government (Miscellaneous Provisions) Act 1960

Part 9 Division 2 of the Local Government Act 1995

Section 9.13 & 9.15 of the Local Government Act 1995

Section 20(1) Criminal Procedr4ues Act 2004

Dog Act 1976 and Regulations

Cat Act 2011 and Regulations

Control of Vehicles (Off Road Areas) Act 1978 and Regulations

Bush Fires Act 1954 and Regulations

Section 38 (1) Bush Fire Act 1954

Section 59(3) Bush Fires Act 1954

Litter Act 1979 and Regulations

Local Government (Parking for Disabled Persons) Regulations 1988

Local Law Relating to Dogs

Local Law Relating to Parking and Parking Facilities

Livestock in Public Place and Wandering at Large Local Law 2015

Local Government Property Local Law

Activities and Trading in Thoroughfares and Public Place Local Law

Environment, Animals and Nuisance Local Law

This authorisation will be withdrawn automatically when the person herein named as

an “Authorised Person” ceases employment with the City.





4.1 - ROLEYSTONE GYMNASTICS CLUB

At the Council meeting held on 29 January 2018, Cr Wielinga referred the following matter to

the Community Services Committee.

That the matter of the Roleystone Gymnastics Club be referred to the Community

Services Committee.


The Roleystone Gymnastics Club currently operates out of the Lance-Morgan “pavilion” at

Karragullen. The “pavilion” is actually a very large but simple shed. The gymnasts proposed

relocation to Springdale to be part of the other local sports groups, such as junior football and

teeball. Springdale pavilion as it currently exists would not likely be large enough to contain

the gymnasts and may require the construction of an extension of some sort. Springdale is

one of the City’s Master Planning sites, which does not currently include the gymnasts. I

would like feedback from the Officers on the Club’s proposal.

Officer Comment

The City has two gymnastics clubs operating in the community; The Roleystone Gymnastics

Club, which is located at Karragullen Oval and is the subject of this item, and the Armadale

Gymnastics Club which is located at the Arena. Both are thriving with strong memberships

and both, for different reasons are facing challenges at their venues. The Roleystone club has

indicated the issues it has with the Lance Morgan Pavilion as outlined in Cr Wielinga's item,

and the Armadale Club faces equipment storage issues as it needs to pack up each time it uses

space at the Arena. Officers have already identified the need to be speaking with both clubs

about their concerns and aspirations for the future, and how the City may be able to assist in

their ongoing development. The Roleystone club's desire to relocate to Springdale Park is a

part of that conversation. It is envisaged that officers will speak with the clubs to determine

their current situation; the challenges they face, how those challenges might be addressed and

what role the City might play in assisting them.


That Council note that officers are in discussion with the Roleystone Gymnastics Club

regarding their future development and venue requirements, which includes Springdale

Reserve as a possible option.

ATTACHMENTS


RECOMMEND C10/3/18

That Council note that officers are in discussion with the Roleystone Gymnastics Club

regarding their future development and venue requirements, which includes Springdale

Reserve as a possible option, and request a progress update within six months.





4.3 - KEY PRIORITIES IN RELATION TO SOCIAL DISADVANTAGE

Cr C Campbell disclosed an impartial interest in this item due to his involvement with Cecil

Andrews as a Board Member and Save the Children operate programs from Cecil Andrews

High School, but declared that he would set aside this association, consider the matter on its

merits and vote accordingly.

At the Council meeting held on 26 February 2018, Cr Wielinga referred the following matter

to the Community Services Committee.

That the matter of key priorities in relation to social disadvantage be referred to the

Community Services Committee.


I would like the City to investigate (as part of its social planning research and analyses) what

the key priorities are in relation to social disadvantage, and identify what the City's role is in

addressing those services.

Officer Comment

Addressing social disadvantage is complex and resource intensive. Interventions range from

the universal provision of infrastructure and services such as schools, playgrounds,

community facilities and public transport, to more targeted services that address issues such

as addiction, health and mental health issues, homelessness, domestic violence and youth

crime. It should be pointed out that not all people who are socially disadvantaged have these

issues, however, it is true to say that some areas of social disadvantage face higher levels of

these issues.

Services and programs that address social disadvantage are provided by the Federal

Government (e.g. Centrelink and Medicare), State Government (Child Protection, Housing,

Education, Police, Mental Health Commission, Drug and Alcohol Office etc.), non-

government agencies who provide a wide range of government funded support services (e.g.,

Mission Australia, Anglicare, Save the Children, Parkerville Youth and Family Services,

Hope Community Services etc.) and to a far lesser extent Local Government. The role of

other community based groups including sports clubs, service organisations, guides, scouts

etc. should not be underestimated in assisting in addressing social disadvantage either.

The number of government, non-government and community based organisations based in

the City that contribute to addressing social disadvantage is literally in the hundreds. The best

source of information on these groups is through the City’s Community Directory that can be

found on the City’s website.

It has been recognised for many years that a coordinated approach to address the more

significant issues is essential. The current government’s departmental restructure is aimed at

that objective. In the case of community and human services the new Department of

Communities now encompasses Child Protection and Family Support, Disability Services,

Housing, Community Services, Homelessness, Prevention of Family and Domestic Violence,

Seniors and Ageing, Veterans Issues, Volunteering, Women s Interests and Youth. Previously

these areas were spread amongst a number of departments.



So there is an awareness of the need for better coordination and efforts are being made to that

end. That is not to say that the system is fixed. There will always be a need for more effort

and resources to address what are the most serious issues in the community.

The City has always played a strong role in advocating for and helping to facilitate

coordination. The clearest examples of how this looks on the ground are the Champion

Centre and the Armadale Youth Intervention Partnership (AYIP).

The City is represented on a number of forums involving government and non-government

service providers including the SE Metro Regional Managers Forum which operates under

the authority of the Department of Communities. That forum recently identified that the two

highest priority issues in the local region that would benefit most from a focussed coordinated

effort are domestic violence and preventing young people from entering the justice system.

Given the widely varying catchment areas and boundaries of the agencies and service

providers operating in Armadale, a strong function the City can play is to advocate and assist

in the coordination of relevant services and programs. This is in addition to the ongoing

provision of community infrastructure and supporting the development of sporting groups

and other community groups.

ATTACHMENTS



Committee reviewed the information provided and considered that the advice regarding the

key priorities in relation to social disadvantage sufficiently addressed this referral item. It

was agreed that presentation of a formal report was unnecessary at this point in time.

RECOMMEND C11/3/18

That Council note the actions being undertaken as detailed in the Officers Comment.




COMMITTEE

COUNCILLORS’ ITEMS

Nil

EXECUTIVE DIRECTOR COMMUNITY SERVICES REPORT

Drone use within the City

Further to the matter that was considered at a previous Community Services Committee

meeting regarding drone use within the City, Council recommended that seek information

from WALGA on guidelines for uses of Drones for local government.

Information has been sought from WALGA, who currently have no position on the matter of

drone use and reiterated that the Civil Aviation Safety Authority (CASA) is responsible for

regulating and overseeing drone safety in Australia.

As previously advised, it would be the City’s position that we align to and abide by the

existing CASA rules and relevant Acts in regard to drone use within the City rather than

instigating any of existing or proposed local laws given the potential for overlap,

contradiction or duplication. If the City does receive complaints they would be referred to

CASA or the Police depending on the nature of the complaint.

Department of the Premier and Cabinet Grant

The City has been successful in obtaining a $103,000 grant from the State. This will be

provided in a one-off payment to be allocated as follows:

$3,000 to the Armadale State Emergency Service Unit (SES) for remote area lighting

systems.

$40,000 to the City of Armadale towards its bushfire planning priorities for the

development of a Bushfire Risk Management Plan and mitigation works.

$30,000 to the Bedfordale Volunteer Bushfire Brigade for equipment.

$30,000 to the Roleystone Volunteer Bushfire Brigade for equipment.

Heron Park Harmony Festival, 18 March 2018

The fourth Harmony Festival at Bakers House in Harrisdale is scheduled for Sunday

18 March 2018 11am-4pm. There are numerous multicultural community groups

volunteering to assist with the planning and coordination of the event. These include the Sri

Lankan Cultural Society of WA, Sikh Association, Indian Temple of Fine Arts, Piara Punjab

Club, Gavin Tuatahi Grace (Art Vs Depression), Harrisdale Primary School and Satterley

Property Group. The festival attracts between 3,000-4,000 people, mostly local residents, and

features multicultural entertainment, cuisine, kids activities and art exhibitions.

MEETING DECLARED CLOSED AT 8.38pm

CITY OF ARMADALE

MINUTES

OF THE TECHNICAL SERVICES COMMITTEE HELD IN THE COMMITTEE

ROOM, ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON

WEDNESDAY, 7 MARCH 2018 AT 7.00PM.

PRESENT: Cr G Nixon (Chair)

Cr M Silver(Deputy Chair/Deputy to Cr C Frost)

Cr G Smith (Deputy to Cr K Busby)

Cr H Zelones OAM, JP (Deputy to Cr R Butterfield)

Cr J H Munn CMC

Cr L Sargeson

Cr J A Stewart

APOLOGIES: Cr K Busby (Leave of Absence)

OBSERVERS: Cr C Wielinga

Cr C Campbell

IN ATTENDANCE: Mr T Naudé A/Executive Director Technical Services

Mr P Lanternier Manager Parks

Mr S Godfroy Manager Property Services

Mrs A Owen-Brown Minute Secretary

PUBLIC: Nil.

“For details of Councillor Membership on this Committee, please refer to the City’s website

– www.armadale.wa.gov.au/your council/councillors.”

TECHNICAL SERVICES 47 7 MARCH 2018

COMMITTEE COUNCIL MEETING 12 MARCH 2018

DISCLAIMER

The Disclaimer for protecting Councillors and staff from liability of information and advice

given at Committee meetings was not read as there were no members of the public present.

DECLARATION OF MEMBERS’ INTERESTS

Nil.

QUESTION TIME

Nil.

DEPUTATION

Nil.

CONFIRMATION OF MINUTES

RECOMMEND

Minutes of the Technical Services Committee Meeting held on 5 February 2018 be

confirmed.

Moved Cr Sargeson


ITEMS REFERRED FROM INFORMATION BULLETIN

Outstanding Matters and Information Items

Various Items.

Monthly Departmental Reports

Technical Services Works Program.

No further items were raised for discussion and/or further report purposes.

CONTENTS

TECHNICAL SERVICES COMMITTEE

7 MARCH 2018

1. ENGINEERING ADMINISTRATION

1.1 COUNCIL POLICY REVIEW: ENG 12 - RESUMPTIONS ......................................................... 49

2. ENVIRONMENT

2.1 COUNCIL POLICY REVIEW: ENG 9 - MANAGING PHYTOPHTHORA DIEBACK ............. 52

3. TENDERS

3.1 TENDER 36/17 - SUPPLY OF IRRIGATION PARTS ................................................................. 55

3.2 TENDER 1/18 - MINNAWARRA LAKE LANDSCAPING ......................................................... 61

3.3 TENDER 2/18 - BALANNUP LIVING STREAM STAGE 2 LANDSCAPE

SOFTWORKS ................................................................................................................................ 67

4. MISCELLANEOUS

4.1 TRACKLESS TRAMS IN ARMADALE CBD (REFERRAL ITEM) ........................................... 74

4.2 CHAMPION CENTRE AND SEVILLE GROVE LIBRARY REDEVELOPMENT

(REFERRAL ITEM) ....................................................................................................................... 75

4.3 LANDFILL LEVY CHARGES (REFERRAL ITEM) ................................................................... 77

5. COUNCILLORS’ ITEMS

1. Planting in Khul Park ..................................................................................................... 79 REQUEST THAT OFFICERS INVESTIGATE INTRODUCING MORE FLOWERS AND TREES IN

THE KHUL PARK. .................................................................................................................................. 79

6. EXECUTIVE DIRECTOR TECHNICAL SERVICES REPORT

NIL. ........................................................................................................................................................... 79

SUMMARY OF ATTACHMENTS ............................................................................................................. 80


COMMITTEE - Engineering Administration COUNCIL MEETING 12 MARCH 2018

1.1 - COUNCIL POLICY REVIEW: ENG 12 - RESUMPTIONS

WARD

: ALL In Brief:

At its Ordinary Meeting of 4 March 2003,

Council formally adopted the Policy

Manual and endorsed the associated

Management Procedures for developing,

amending and reviewing policies.

A review of Policy ENG 12 – Resumptions

was recently undertaken.

It is recommended that the Policy ENG 12

– Resumptions as reviewed, continues to

apply and operate until March 2021.

Recommend:

That Council pursuant to section 2.7(2)(b) of the

Local Government Act 1995 reaffirm the

continued application and operation of Policy

ENG 12 – Resumptions without amendment as

attached to this report for a further three (3)

years or such earlier date as Council may

determine from time to time.

FILE No.

: M/101/18

DATE

: 15 February 2018

REF

: MH/JJ

RESPONSIBLE

MANAGER

: Executive Manager

Technical Services

Tabled Items

Nil.


Nil.




3.1 Economic Growth

3.1.1 Promote Armadale and its potential business opportunities to facilitate

targeted economic development

4.1 Visionary Civic leadership and sound governance

4.1.2 Make decisions that are sound, transparent and strategic

4.1.2.1 Implement policies and associated delegations to improve

transparency of decisions

Legislative Implications

Assessment of legislation indicates that the following applies:

Local Government Act 1995


Assessment of Policy/Local Laws indicates that the following is applicable:

Policy Manual.


The adoption of the recommendation contained in this report has no direct financial

implication.

Consultation

Intra Directorate.



BACKGROUND

At its Ordinary Meeting of 4 March 2003, Council formally adopted the Policy Manual and

endorsed the associated Management Procedures for developing, amending and reviewing

policies.

Part 3 of the Procedures states:

“A review of every policy is to be made every 3 years by the relevant Executive

Director, with a third of the policies reviewed each year.”

DETAILS OF PROPOSAL

As per the Procedure for Developing, Amending and Reviewing Policies, ENG 12 -

Resumptions is due for review and is presented in the attachment to this report for Council’s

consideration.

COMMENT

Policy ENG 12 – Resumptions has been reviewed, and Officers have confirmed that the

relevancy of the policy is still current and that no alterations are required.

CONCLUSION

A review of the current ENG 12 – Resumptions Policy has recently been completed. It is

recommended that the policy continues to apply and operate until March 2021 or such earlier

date as Council may determine.

ATTACHMENTS

1.⇩ Policy ENG 12 - Resumptions

RECOMMEND T15/3/18

That Council pursuant to section 2.7(2)(b) of the Local Government Act 1995 reaffirm

the continued application and operation of Policy ENG 12 – Resumptions without

amendment as attached to this report for a further three (3) years or such earlier date

as Council may determine from time to time.

Moved Cr Sargeson



COMMITTEE – Environment COUNCIL MEETING 12 MARCH 2018

2.1 - COUNCIL POLICY REVIEW: ENG 9 - MANAGING PHYTOPHTHORA DIEBACK

WARD

: ALL In Brief:

At its Ordinary Meeting of 4 March 2003,

Council formally adopted the Policy

Manual and endorsed the associated

Management Procedures for developing,

amending and reviewing policies.

A review of Policy ENG 9 – Managing

Phtyophthora Dieback and its associated

Management Practice was recently

undertaken.

It is recommended that the Policy ENG 9 –

Managing Phtyophthora Dieback and its

associated Management Practice, continue

to apply and operate until March 2021.

Recommend:

That Council:

1. Pursuant to section 2.7(2)(b) of the Local

Government Act 1995 reaffirm the

continued application and operation of the

following current Council Policy without

amendment as attached to this report for a

further three (3) years or such earlier date

as Council may determine from time to

time.

ENG 9 – Managing Phytophthora

Dieback

2. Note the attached associated Management

Practice.

FILE No.

: M/73/18

DATE

: 8 February 2018

REF

: NB/AO

RESPONSIBLE

MANAGER

: Executive Manager

Technical Services

Tabled Items

Nil.


Nil.




2.1 The natural environment is valued and conserved

2.1.1 Preserve and improve natural areas

4.1 Visionary Civic leadership and sound governance

4.1.2 Make decisions that are sound, transparent and strategic

4.1.2.1 Implement policies and associated delegations to improve

transparency of decisions


Assessment of legislation indicates that the following applies:

Local Government Act 1995


Assessment of Policy/Local Law indicates that the following is applicable:

Policy Manual


The adoption of the recommendation contained in this report has no financial implication.

Consultation

Intra Directorate.

BACKGROUND

At is Ordinary Meeting of 4 March 2003, Council formally adopted the Policy Manual and

endorsed the associated Management Procedures for developing, amending and reviewing

policies.

Part 3 of the Procedures states:

“A review of every policy is to be made every 3 years by the relevant Executive

Director, with a third of the policies reviewed each year.”



DETAILS OF PROPOSAL

As per the Procedure for Developing, Amending and Reviewing Policies, ENG 9 - Managing

Phytophthora Dieback is due for review and is attached to this report for Council’s

consideration. The associated Management Practice has also been attached for Councillors’

information.

COMMENT

Policy ENG 9 - Managing Phytophthora Dieback has been reviewed, and Officers have

confirmed that the relevancy of the policy is still current and that no alterations are required.

CONCLUSION

A review of the current ENG 9 - Managing Phytophthora Dieback Policy and its associated

Management Practice has recently been completed. It is recommended that the policy

continues to apply and operate until March 2021 or such earlier date as Council may

determine.

ATTACHMENTS

1.⇩ Policy - ENG 9 - Managing Phytophthora Dieback

2.⇩ Management Practice - ENG 9 - Managing Phytophthora Dieback

RECOMMEND T16/3/18

That Council:

1. Pursuant to section 2.7(2)(b) of the Local Government Act 1995 reaffirm the

continued application and operation of the following current Council Policy

without amendment as attached to this report for a further three (3) years or such

earlier date as Council may determine from time to time.

ENG 9 – Managing Phytophthora Dieback

2. Note the attached associated Management Practice.




COMMITTEE – Tenders COUNCIL MEETING 12 MARCH 2018

3.1 - TENDER 36/17 - SUPPLY OF IRRIGATION PARTS

WARD

: ALL In Brief:

Tender 36/17 was recently advertised for

the Supply of Irrigation Parts.

Two (2) tenders were received by the

specified closing time and evaluated

against compliance and qualitative

criteria.

Recommend:

That Council, in regard to Tender 36/17 for the

Supply of Irrigation Parts:

1. Accept the tender from Total Eden

Pty Ltd for a period of two (2) years

commencing 1 April 2018 and expiring

31 March 2020 in accordance with:

the submitted Schedule of Rates as

presented in Confidential

Attachment 1

Council’s contract documentation,

2017/18 Budget and Long Term

Financial Plan estimates

2. Authorise the Chief Executive Officer to

extend the contract for two (2) periods of

twenty four (24) months up to

31 March 2024 subject to satisfactory

performance by the contractor and price

adjustments as specified in the Request

for Tender Special Conditions of Contract

Clause 4.1.

FILE No.

: M/107/18

DATE

: 16 February 2018

REF

: CW /GM

RESPONSIBLE

MANAGER

: Executive Manager

Technical Services

Tabled Items

Nil.


Nil.





2.2.1 Deliver attractive and functional streetscapes, open spaces, City buildings

and facilities

2.2.2 Protect and enhance the character of the City’s spaces and places

2.3 Well Managed Infrastructure

2.3.2 Ensure maintenance activities address required levels of service

2.3.2.2 Ensure balance is maintained between Levels of Service and

affordability

4.3 Financial Sustainability

4.3.3 Seek efficiencies that will reduce service delivery costs

4.3.3.3 Investigate ways that assets service levels can be matched to long

term funding capability


Assessment of legislation indicates that the following apply:

Section 3.57 Local Government Act 1995 – Tenders for providing goods or services

Division 2 Local Government (Functions and General) Regulations 1996 – Tenders for

providing goods or services



Council Policy ADM 19 – Procurement of Goods or Services


The proposed expenditure can be accommodated in the 2017/18 Budget and Long Term

Financial Plan estimates commensurate with the successful tenderer recommended in this

report.



Consultation

Intra Directorate.

BACKGROUND

Tender 36/17 calls for the supply and delivery of irrigation parts, which will be used to

replenish the City’s stock on hand requirements, enabling the City to efficiently carry out

repairs and minor installation works to irrigation systems managed by the City.

The tender was advertised in the Saturday, 28 October 2017 edition of the West Australian

newspaper, on the City’s website and in a notice which was displayed on the Administration

Centre, Armadale, Kelmscott and Seville Grove Libraries public notice boards.

DETAILS OF PROPOSAL

Council approval is sought to award tender 36/17 for the Supply of Irrigation Parts for a

period of twenty four (24) months from 1 April 2018 to 31 March 2020, with an option for

the tender to be extended for a further two (2) periods of twenty four (24) months up to 31

March 2024 subject to satisfactory performance, and mutual agreement by both the City and

the Tenderer.

COMMENT

Analysis

Tender 36/17 Supply of Irrigation Parts closed at 2.00 pm on Tuesday, 14 November 2017.

Tenders were received from:

Tenderer’s OR Respondent’s Name

1. Fens & Company Pty Ltd T/A WA Reticulation Supplies

2. Total Eden Pty Ltd

All tenders were assessed against compliance criteria and all were conforming.



An evaluation process was undertaken having specific regard to the following Qualitative

Criteria:

Relevant Experience (20%)

This criterion required tenderers to describe their experience in completing similar works,

including details of outcomes and demonstrating the ability to deliver on time and within

budget.

Both of the tenders met the criteria with Total Eden Pty Ltd scoring highest in this criterion.

The tender from Total Eden Pty Ltd detailed good examples of parts and quantifiable

amounts previously supplied to various companies; successfully demonstrating that they are

able to provide the quality and amount of materials required by the City.

Tenderer’s Resources (30%)

This criterion required tenderers to provide a comprehensive list of available stock, delivery

vehicle details and any contingency measures or back up of resources including personnel.


Total Eden Pty Ltd provided a comprehensive list of stock, delivery vehicles and contingency

measures.

Fens & Company Pty Ltd T/A WA Reticulation Supplies did not provide sufficient detail

relating to their contingency measures.

Demonstrated Understanding (10%)

This criterion was specifically looking to identify each tenderer’s methodology for delivering

the contract.


Total Eden Pty Ltd provided a more detailed methodology than Fens & Company Pty Ltd

T/A WA Reticulation Supplies, including information on delivery and response time frames

and their process for providing the goods and services.



Price (40%)

This criterion required tenderers to submit prices for the products required in the tender

specifications. The prices received from both companies were very competitive.

The prices submitted were structured as a Schedule of Rates table. The evaluation panel

compared the tendered price for each item in the product list to determine the tender that is

most advantageous to the City.

The ranking of the compliant tenders as determined by the evaluation panel is as follows:

Ten

der

er

Rel

eva

nt

Ex

per

ien

ce

Res

ou

rces

Dem

on

stra

ted

Un

der

sta

nd

ing

Pri

ce

To

tal

Ra

nk

ing

20% 30% 10% 40%

Fens & Company Pty Ltd T/A

WA Reticulation Supplies 11.00 16.50 4.83 24.00 56.33 2

Total Eden Pty Ltd 14.00 21.00 6.50 24.00 65.50 1

Based on the panel’s evaluation, using a combination of the above qualitative criteria, the

tender from Total Eden Pty Ltd represents the most advantageous tender.

CONCLUSION

Tenders for the Supply of Irrigation Parts were recently invited with two (2) tenders being

received and assessed by an evaluation panel against compliance and qualitative criteria.

The result was that the tender received from Total Eden Pty Ltd represents the most

advantageous tender to the City.

The evaluation panel therefore recommends that Tender 36/17 Supply of Irrigation Parts be

awarded to Total Eden Pty Ltd for a period of twenty four (24) months with the option to be

extended for a further two (2) periods of twenty four (24) months subject to satisfactory

performance, and mutual agreement by both the City and the Tenderer.

NB: The Confidential Attachment to this report detailing the recommended tenderer’s

price/consideration will be made public when Council has accepted the successful tender.



ATTACHMENTS 1. Confidential Attachment - Schedule of Rates - Tender 36 17 - This matter is considered to be

confidential under Section 5.23(2) (c) of the Local Government Act, as it deals with the matter

relates to a contract entered into or which may be entered into by the City of Armadale

RECOMMEND T17/3/18

That Council, in regard to Tender 36/17 for the Supply of Irrigation Parts:

1. Accept the tender from Total Eden Pty Ltd for a period of twenty four (24) months

commencing 1 April 2018 and expiring 31 March 2020 in accordance with:

the submitted Schedule of Rates as presented in Confidential Attachment 1

Council’s contract documentation, 2017/18 Budget and Long Term Financial

Plan estimates

2. Authorise the Chief Executive Officer to extend the contract for two (2) periods of

twenty four (24) months up to 31 March 2024, subject to satisfactory performance

by the contractor and price adjustments as specified in the Request for Tender

Special Conditions of Contract Clause 4.1.

Moved Cr Sargeson




3.2 - TENDER 1/18 - MINNAWARRA LAKE LANDSCAPING

WARD

: MINNAWARRA In Brief:


Minnawarra Lake Landscaping.

Four (4) tenders were received by the



criteria.

Recommend:

That Council, in regard to Tender 1/18

Minnawarra Lake Landscaping, accept the

tender from Sanpoint Pty Ltd T/A LD Total for

a period of seven (7) months commencing 1

April 2018 and expiring 31 October 2018 in

accordance with:

the Lump Sum consideration as presented

in Confidential Attachment 1


2017/18 Budget and Long Term Financial

Plan estimates

FILE No.

: M/108/18

DATE

: 19 February 2018

REF

: AO/JA

RESPONSIBLE

MANAGER

: Executive Manager

Technical Services

Tabled Items

Nil.


Nil.






and facilities





affordability












report.

Consultation

Intra Directorate.



BACKGROUND

Minnawarra Park is the City’s centrepiece park, located on Armadale Road. The Park

provides residents and visitors to the City with a highly valued and patronised area of public

open space. The park is utilised for numerous significant social functions throughout the year.

The Park, which includes Minnawarra Lake, is currently undergoing a number of upgrades,

with the overall objective being to enhance the existing character of the park with

improvements to the lake water body, lake edge, garden beds and connecting pathways.

Council awarded the tender for the Dredging of the Lake to Apex Eco Management

International Pty Ltd at its 13 November 2017 meeting.

Tender 1/18 for Minnawarra Lake Landscaping was advertised in the 24 January 2018 edition

of the West Australian newspaper, on the City’s website and in a notice which was displayed

on the Administration Centre, Armadale, Kelmscott and Seville Grove Libraries public notice

boards.

The works included in the scope of the tender include the provision of all materials, labour,

traffic management, equipment and cartage for the construction, consolidation and

completion of the landscaping works, comprising of:

Demolition

Site preparation and grading

Irrigation

Jute matting

Rockwork

Pathways

Mowing kerbs

Decking

Feature arbour

Fencing

Park furniture

Floating wetlands

Soil treatment

Planting

Mulch

Consolidation

DETAILS OF PROPOSAL

Council approval is sought to award the tender for Minnawarra Lake Landscaping for a

period of seven (7) months commencing 1 April 2018 and expiring 31 October 2018.



COMMENT

Analysis

Tender 1/18 for Minnawarra Lake Landscaping closed at 2.00 pm on 9 February 2018.

Tenders were received from:


1. Environmental Industries Pty Ltd

2. The Millennium Trust T/A Le Grove Landscaping

3. Sanpoint Pty Ltd T/A LD Total

4. Albra Investments Pty Ltd T/A Horizon West Landscape Constructions



Criteria:

Relevant Experience (20% weighting)

This criterion required tenderers to describe their experience in completing/supplying similar

requirements, including noting:

Details of similar contracted works

The scope of the tenderer’s involvement including details of outcomes

A project reference sheet

All tenderers addressed this criterion, with Environmental Industries Pty Ltd, The

Millennium Trust T/A Le Grove Landscaping and Sanpoint Pty Ltd T/A LD Total providing

the most informative tenders which established each firm’s experience in past landscape

works of relevant scale and nature.

Key Personnel (15% weighting)

This criterion required tenderers to provide information describing the operational personnel

to be allocated to this project, including:

Their role in the performance of the contract

Their qualifications and curriculum vitae

Sanpoint Pty Ltd T/A LD Total and The Millennium Trust T/A Le Grove Landscaping

provided the clearest list of project team personnel, demonstrating depth of experience,

qualifications and knowledge.



Tenderer’s Resources (10% weighting)

This criterion required tenderers to demonstrate their ability to supply and sustain the

necessary resources, including noting:

A comprehensive list of equipment, plant and vehicles

Any contingency measures or back-up resources including personnel

Resources commitment schedule indicating availability

Albra Investments Pty Ltd T/A Horizon West Landscape Constructions and Sanpoint Pty Ltd

T/A LD Total best addressed this criterion providing comprehensive lists of plant, equipment

and contingency measures most suitable for the scope of works. Both tenderers successfully

demonstrated their availability to undertake the works within the specified timeframe.

Demonstrated Understanding (20% weighting)

This criterion required tenderers to detail the process they intend to use to achieve the

requirements of the specification.

The Millennium Trust T/A Le Grove Landscaping and Sanpoint Pty Ltd T/A LD Total each

provided a thorough description of their construction methodology which was reflected in

their draft construction schedule of works. In both cases, the methodology reflected an

appreciation of the site’s features and constraints.

Pricing (35% weighting)

This criterion required tenderers to submit prices for the works as outlined in the tender

specification and drawings. The tendered prices were structured as a lump sum. The weighted

cost method was used in the evaluation of the tenders.


Ten

der

er

Rel

evan

t

Exp

erie

nce

Key

Per

son

nel

Res

ou

rces

Met

hod

olo

gy

Pri

ce

Tota

l

Ran

kin

g

20% 15% 10% 20% 35%

Environmental Industries Pty Ltd 13.33 8.00 4.83 10.67 27.04 63.87 3

The Millennium Trust T/A Le Grove

Landscaping 12.67 8.50 6.00 11.33 25.66 64.16 2

Sanpoint Pty Ltd T/A LD Total 12.67 9.50 6.17 11.67 35.00 75.01 1

Albra Investments Pty Ltd T/A

Horizon West Landscape

Constructions

11.33 8.00 6.17 9.00 28.64 63.14 4

Based on the panel’s evaluation using a combination of the above qualitative criteria, the

tender from Sanpoint Pty Ltd T/A LD Total represents the most advantageous tender to the

City.



CONCLUSION

Tenders for Minnawarra Lake Landscaping were recently invited with four (4) tenders being

received and assessed by an evaluation panel against compliance and qualitative criteria.

The result was that the tender received from Sanpoint Pty Ltd T/A LD Total represented the

most advantageous tender to the City.

The evaluation panel therefore recommends that the contract be awarded to Sanpoint Pty Ltd

T/A LD Total for a period of seven (7) months commencing 1 April 2018 and expiring

31 October 2018.


price/consideration will be made public when Council has accepted the successful

tender.

ATTACHMENTS 1. Confidential Attachment - Price Schedule - Tender 1 18 - This matter is considered to be



RECOMMEND T18/3/18

That Council, in regard to Tender 1/18 for Minnawarra Lake Landscaping, accept the

tender from Sanpoint Pty Ltd T/A LD Total for a period of seven (7) months

commencing 1 April 2018 and expiring 31 October 2018 in accordance with:

the Tenderer’s submitted Lump Sum consideration as presented at Confidential

Attachment 1

Council’s contract documentation, 2017/18 Budget and Long Term Financial Plan

estimates

Moved Cr G Smith




3.3 - TENDER 2/18 - BALANNUP LIVING STREAM STAGE 2 LANDSCAPE

SOFTWORKS

WARD

: RANFORD In Brief:


Balannup Living Stream Stage 2

Landscape Softworks.

Eight (8) tenders were received by the



criteria.

Recommend:

That Council, in regard to Tender 2/18 Balannup

Living Stream Stage 2 Landscape Softworks,

accept the tender from Natural Area Holdings

Pty Ltd T/A Natural Area Consulting

Management Services for an initial construction

period of five (5) months commencing

1 April 2018 and expiring 31 August 2018

followed by a twenty four (24) month

consolidation period commencing

1 September 2018 and expiring 31 August 2020

in accordance with:

the Lump Sum consideration as presented

in Confidential Attachment 1


2017/18 Budget and Long Term

Financial Plan estimates

FILE No.

: M/109/18

DATE

: 19 February 2018

REF

: AO/JA

RESPONSIBLE

MANAGER

: Executive Manager

Technical Services

Tabled Items

Nil.


Nil.






and facilities





affordability












report.

Consultation

Intra Directorate.



BACKGROUND

Tender 2/18 for Balannup Living Stream Stage 2 Landscape Softworks was advertised in the

17 January 2018 edition of the West Australian newspaper, on the City’s website and in a

notice which was displayed on the Administration Centre, Armadale, Kelmscott and Seville

Grove Libraries public notice boards.

The Tender is a part of the greater Balannup living stream project funded through the

Development Contribution Plan, which aims to:

Relocate the existing drain and create a living stream that plays an important role in

stormwater management, providing conveyance and an opportunity for water quality

improvement for stormwater runoff from the upstream catchment.

Retain remnant native vegetation and revegetate areas with similar characteristics to

nearby remnant vegetation.

Provide aesthetic, recreational and conservation values in the urban environment.

The proposed works include the provision of all materials, labour, traffic management,

equipment and cartage for the completion of the landscape softworks, construction and

consolidation comprising of:

Grading

Weed eradication

Jute matting

Rockwork

Soil treatment

Planting

Mulch

Watering

Consolidation

DETAILS OF PROPOSAL

Council approval is sought to award Tender 2/18 for Balannup Living Stream Stage 2

Landscape Softworks for an initial construction period of five (5) months commencing

1 April 2018 and expiring 31 August 2018 followed by a twenty four (24) month

consolidation period commencing 1 September 2018 and expiring 31 August 2020.



COMMENT

Analysis

Tender 2/18 for Balannup Living Stream Stage 2 Landscape Softworks closed at 2.00 pm on

9 February 2018. Tenders were received from:


1. Frogmat Landscape Construction

2. The Millennium Trust T/A Le Grove Landscaping

3. ELM Irrigation Pty Ltd T/A ELM Construction WA

4. Sanpoint Pty Ltd T/A LD Total

5. Natural Area Holdings Pty Ltd T/A Natural Area Consulting Management Services

6. Phase 3 Landscape Construction Pty Ltd

7. Albra Investments Pty Ltd T/A Horizon West Landscape Constructions

8. Environmental Industries Pty Ltd



Criteria:

Relevant Experience (20% weighting)

This criterion required tenderers to describe their experience in completing/supplying similar

requirements, including providing:

Details of similar contracted works

The scope of the tenderer’s involvement including details of outcomes

A project reference sheet

Natural Area Holdings Pty Ltd T/A Natural Area Consulting Management Services, The

Millennium Trust T/A Le Grove Landscaping, Sanpoint Pty Ltd T/A LD Total and Elm

Irrigation Pty Ltd T/A Elm Construction WA provided the most informative tenders that

established each firm’s experience in past landscape works of relevant scale and nature.



Key Personnel (15% weighting)

This criterion required tenderers to provide information describing the operational personnel

to be allocated to this project, including:

Their role in the performance of the contract

Their qualifications and curriculum vitae

Natural Area Holdings Pty Ltd T/A Natural Area Consulting Management Services and

Sanpoint Pty Ltd T/A LD Total provided the clearest list of project team personnel,

demonstrating depth of experience, qualifications and knowledge.

Tenderers Resources (15% weighting)

This criterion required tenderers to demonstrate their ability to supply and sustain the

necessary resources, including detailing:

A comprehensive list of equipment, plant and vehicles

Contingency measures or back-up resources including personnel

A resources commitment schedule indicating availability

Natural Area Holdings Pty Ltd T/A Natural Area Consulting Management Services and Albra

Investments Pty Ltd T/A Horizon West Landscape Constructions provided the most

comprehensive list of plant, equipment and contingency measures most suitable for the scope

of works. Both tenderers provided evidence of their resources commitment schedule detailing

their availability to undertake the works within the contract terms.

Demonstrated Understanding (15% weighting)

This criterion required tenderers to detail the process they intend to use to achieve the

requirements of the specification, including:

A demonstrated understanding of the scope of work

A description of the processes involved for the project delivery

A proposed indicative project schedule and resource allocation

Supply details and provide an outline of proposed methodology

Environmental Industries Pty Ltd, Sanpoint Pty Ltd T/A LD Total and Natural Area Holdings

Pty Ltd T/A Natural Area Consulting Management Services each provided a thorough

description of their construction methodology which was reflected in their draft construction

schedule of works. In each case, the methodology reflected an appreciation of the site’s

features and constraints.



Pricing (35% weighting)

This criterion required tenderers to submit prices for the works as outlined in the tender

specification and drawings. The tendered prices were structured as a lump sum. The weighted

cost method was used in the evaluation of the tenders.


Ten

der

er

Rel

eva

nt

Ex

per

ien

ce

Key

Per

son

nel

Res

ou

rces

Met

ho

do

logy

Pri

ce

To

tal

Ra

nk

ing

20% 15% 15% 15% 35%

Frogmat Landscape Construction 7.33 5.00 5.25 4.25 16.37 38.20 8

The Millennium Trust T/A Le

Grove Landscaping 11.00 8.00 8.25 9.25 11.51 48.01 6

ELM Irrigation Pty Ltd T/A ELM

Construction WA 11.00 7.75 6.75 6.50 35.00 67.00 2

Sanpoint Pty Ltd T/A LD Total 12.33 9.00 9.00 10.00 17.70 58.03 3

Natural Area Holdings Pty Ltd T/A

Natural Area Consulting

Management Services

14.00 10.50 10.25 11.50 22.63 68.88 1

Phase 3 Landscape Construction

Pty Ltd 8.67 7.00 8.00 8.50 21.38 53.55 4

Albra Investments Pty Ltd T/A

Horizon West Landscape

Constructions

9.33 7.50 9.50 6.75 19.85 52.93 5

Environmental Industries Pty Ltd 10.67 7.00 8.25 10.00 5.64 41.56 7

Based on the panel’s evaluation, using a combination of the above qualitative criteria, the

tender from Natural Area Holdings Pty Ltd T/A Natural Area Consulting Management

Services represents the most advantageous tender to the City.



CONCLUSION

Tenders for Balannup Living Stream Stage 2 Landscape Softworks were recently invited with

eight (8) tenders being received and assessed by an evaluation panel against compliance and

qualitative criteria.

The result was that the tender received from Natural Area Holdings Pty Ltd T/A Natural Area

Consulting Management Services represented the most advantageous tender to the City.

The evaluation panel therefore recommends that the contract be awarded to Natural Area

Holdings Pty Ltd T/A Natural Area Consulting Management Services for an initial

construction period of five (5) months commencing 1 April 2018 and expiring

31 August 2018 followed by a twenty four (24) month consolidation period commencing

1 September 2018 and expiring 31 August 2020.


price/consideration will be made public when Council has accepted the successful

tender.

ATTACHMENTS 1. Confidential Attachment - Price Schedule - Tender 2 18 - This matter is considered to be



RECOMMEND T19/3/18

That Council, in regard to Tender 2/18 for Balannup Living Stream Stage 2 Landscape

Softworks, accept the tender from Natural Area Holdings Pty Ltd T/A Natural Area

Consulting Management Services for an initial construction period of five (5) months

commencing 1 April 2018 and expiring 31 August 2018 followed by a twenty four (24)

month consolidation period commencing 1 September 2018 and expiring 31 August

2020 in accordance with:

the Tenderer’s submitted Lump Sum consideration as presented at Confidential

Attachment 1

Council’s contract documentation, 2017/18 Budget and Long Term Financial

Plan estimates

Moved Cr J H Munn



COMMITTEE – Miscellaneous COUNCIL MEETING 12 MARCH 2018

4.1 - TRACKLESS TRAMS IN ARMADALE CBD (REFERRAL ITEM)

At the Council meeting held on 12 February 2018, Cr G Nixon referred the following matter

to the Technical Services Committee.

That the matter of Trackless Trams through the City of Armadale be referred to the

Technical Services Committee.

Comment from Cr G Nixon

That the City investigates the feasibility of using Trackless Trams to link Armadale to the

wider areas currently not serviced by an East/West rail, eg. Murdoch University and

Fiona Stanley Hospital.

An East/West link from Armadale that is accessible, integrated and reliable to convey

passengers to the hospital, university and places of employment is needed for our residents.

Trackless trams although not currently used in Australia, are used in a number of European

cities, including Barcelona, Geneva and Luxembourg.

An advantage of the trackless tram system is that it can be implemented relatively quickly. It

would also be cheaper than light rail and able to either share the road space or run on a

relatively narrow strip in the middle of the existing road.

The possibility of the trams being manufactured in Forrestdale Business Park could also be

investigated.

Officer Comment

The matter will be investigated and a report will be prepared for a future Technical Services

Committee meeting.

ATTACHMENTS



Committee discussed this item briefly. It was agreed that obtaining further information and

comments from Main Roads Western Australia and the Public Transport Authority,

specifically regarding which roads such a system could be used, would be suitable at this

stage.

RECOMMEND T20/3/18

That the matter be investigated further and comments are invited from Main Roads

Western Australia and the Public Transport Authority, and that

information be reported back to Council.

Moved Cr G Nixon




4.2 - CHAMPION CENTRE AND SEVILLE GROVE LIBRARY

REDEVELOPMENT(REFERRAL ITEM)

At the Council meeting held on 12 February 2018, Cr C Wielinga referred the following

matter to the Technical Services Committee.

That the matter of a Council report on the final design and cost breakdown of the

Champion Centre and Seville Grove Library Redevelopment be referred to the

Technical Services Committee.

Comment from Cr C Wielinga

The redevelopment of the Champion Centre and Seville Grove Library is a large multi-

million dollar project for the City of Armadale. According to the City’s Engagement

Framework (draft), projects with an increasing level of impact are those that typically would

be expected to be reviewed and endorsed by Council.

Since it is such an important redevelopment, it is important for Councillors to review the

redevelopment designs and budget breakdown.

The October 2017 design as seen in the February 2018 Council report was replaced by new

designs in a February 2018 Council memo. Although there was no change in the Champion

Centre design, the Library design was significantly changed.

The architects brief included requirements to “reduce potential area” of the Library and

include “Leasable spaces that provide revenue from external service providers”.

Although it is prudent to include the leasable/revenue spaces for external users within the

Library, perhaps having the main Library space in one consolidated area with the leasable

spaces at the southern end could be a better design.

It is hoped Council will receive further information and options to consider on this multi-

million dollar redevelopment project.

Officer Comment

Following initial consideration at the Technical Services Committee Meeting of 05 February

2018 of the proposed expenditure of A14 Structure Plan Cash in Lieu monies to fund the

landscaping elements of the project, a Councillor briefing session with the project architect

was held on the 12th

of February; part of which included discussions regarding the layout of

the Seville Grove Library. The City is taking into account the feedback provided at the

briefing in conjunction with the existing advice and design layout. A further update will be

provided to Councillors accordingly.



The suggested officer recommendation is therefore as follows:

“That Council note that the City is taking into account the feedback provided at the briefing

in conjunction with the existing advice and design layout. A further update will be provided

to Councillors accordingly.”

ATTACHMENTS



Committee discussed this item at length particularly regarding the proposed layout design

and consultation with the relevant community groups and users of both facilities.

Clarification of the funding contribution from the Lotterywest grant was sought by the

Committee which was addressed by the Manager Property Services. A further breakdown of

the redevelopment costs and allocation of the grant contribution was requested. The Acting

Executive Director Technical Services advised this could be readily provided in time for the

Council meeting.

It was suggested that feedback could be given through the Executive Director’s report at the

following meeting. However, Committee members expressed that a Council endorsed report

would be preferable rather than a Director’s Report.

A breakdown of the library user groups (groups, numbers, etc) was requested and it was

agreed this information would be communicated to Councillors administratively.

The recommendation was discussed and agreed on by the Committee.

RECOMMEND T21/3/18

That Council receive an update of the proposed design of the Champion Centre and

Seville Grove Library, including a cost breakdown of the redevelopment project for

Council endorsement, prior to commencing the tender process.

Moved Cr G Nixon




4.3 - LANDFILL LEVY CHARGES (REFERRAL ITEM)

At the Council meeting held on 12 February 2018, Cr J Munn referred the following matter to

the Technical Services Committee.

That the matter of Landfill Levy Charges for Hopkinson Road Landfill be referred to

the Technical Services Committee.

Comment from Cr J Munn

Previously there was some concern of depths of capping in the tip and how this will affect the

escalating land levy fees. I would like to know if the problem had been resolved or ameliorated.

There was also a problem of the definition of waste and whether re-used material was waste or

recycled, the idea being that the levy would be considerably more if the matters of the depth of

capping and recycled materials was not resolved.

Officer Comment

The Waste Avoidance and Resource Recovery Levy Regulations 2008 make provision for a

number of materials to be accepted into landfill, which, under certain conditions, may be

exempt from the Landfill Levy.

The City recently made a submission to the Department of Water and Environment

Regulation (DWER) regarding the City’s exemption applications for the acceptance of clay,

clean fill (sand) and brick rubble with a view to ensuring that the City’s landfill levy

exemptions are accurately reflected in line with these regulations. This submission is

currently being assessed by DWER and the City is awaiting a response. An update will be

provided to Councillors when the outcome has been made available to the City.

Regarding the depth of the final capping, the City is currently in the early stages of compiling

a Closure Management Plan, part of which will map out the design of the final cap. Once

completed, this plan will be submitted to DWER for their consideration and approval.

Given the above information, the following officer recommendation is suggested for

consideration:

“That Council note the City has made a submission to DWER with respect to the City’s

Landfill Levy Exemption Applications and is awaiting a response in this regard, with an

update to be provided to Councillors once further information is available.”

ATTACHMENTS



Committee discussed this item briefly, with a small changed to the recommendation being

made to include a timeframe for the update to be provided.

The suggested recommendation is as follows:



“That Council note the City has made a submission to DWER with respect to the City’s

Landfill Levy Exemption Applications and is awaiting a response in this regard, with an

update to be provided to Councillors within six months.”

Moved: Cr J Munn

Seconded: Cr G Nixon


RECOMMEND T22/3/18

That Council note the City has made a submission to DWER with respect to the City’s

Landfill Levy Exemption Applications and is awaiting a response in this regard, with

an update to be provided to Councillors within six months.

Moved Cr J H Munn




COUNCILLORS’ ITEMS

1.Planting in Khul Park (Cr Jim Stewart)

Request that Officers investigate introducing more flowers and trees in the Khul Park.

EXECUTIVE DIRECTOR TECHNICAL SERVICES REPORT

Nil.

MEETING DECLARED CLOSED AT 7.46 PM



TECHNICAL SERVICES COMMITTEE

SUMMARY OF ATTACHMENTS 7 MARCH 2018

ATT

NO. SUBJECT PAGE

1.1 COUNCIL POLICY REVIEW: ENG 12 - RESUMPTIONS

1.1.1 Policy ENG 12 - Resumptions 81

2.1 COUNCIL POLICY REVIEW: ENG 9 - MANAGING PHYTOPHTHORA DIEBACK

2.1.1 Policy - ENG 9 - Managing Phytophthora Dieback 82

2.1.2 Management Practice - ENG 9 - Managing Phytophthora Dieback 83

Technical Services 81 ATTACHMENT 1.1.1 COMMITTEE - 7 March 2018 COUNCIL MEETING 12 MARCH 2018

Technical Services 82 ATTACHMENT 2.1.1 COMMITTEE - 7 March 2018 COUNCIL MEETING 12 MARCH 2018


12 MARCH 2018

INDEX

1. REPORTS

1.1 ADVOCACY STRATEGY 2018 ................................................................................................... 89

1.2 CHIEF EXECUTIVE OFFICERS REPORT .................................................................................93

ATTACHMENTS ..................................................................................................................................... 95


Period Ended 12 March 2018

CITY OF ARMADALE

Chief Executive Officer’s Report

Mayor and Councillors

City of Armadale

Following is my Report for the period

ended 12 March 2018

1.1 - ADVOCACY STRATEGY 2018

WARD

: ALL In Brief:

The draft City of Armadale Advocacy

Strategy – 2018 was presented to the

City Strategy Committee and then

Council on 26 February 2018. There

had been inadequate time to consider the

information presented, so Council

resolved that recommendation

CS19/2/18 – Advocacy Strategy 2018

(as amended) be not adopted and that

the item be recommitted through the

CEO’s Report.

The Advocacy Strategy 2018 now

incorporates changes suggested at the

City Strategy Committee and is

presented for councils consideration and

approval.

FILE No.

: M/136/18

DATE

: 7 March 2018

REF

: SJ

RESPONSIBLE

MANAGER

: Chief Executive Officer

Tabled Items

Nil


Nil


Economy

3.1.1 Promote Armadale and its potential business opportunities to facilitate targeted

economic development

3.2.2 Facilitate and advocate for provision of a full range of education & training

opportunities

3.3.1 Facilitate and advocate for an efficient movement network connecting employment and

business opportunities

Leadership

4.1.1 Foster and advocate strategic alliances that promote local and regional development

4.1.1.3 Investigate and implement the Armadale Advocacy Plan




Nil


Nil


It is a core function of all Council directorates to maximise funding opportunities and

advocate delivery of Government projects, programs and services to the benefit of the region.

The City also makes an annual allocation to advocacy.

Consultation

Relevant State Agencies

Growth Area Councils

BACKGROUND

Over the past decade, the City of Armadale’s population has increased by a staggering 67%.

With a population of 87,248 at 30 June 2017 (.id projected population figures based on latest

re-adjusted census data), our community will grow by a further 62.53% between now at

2036, when the population is forecast to be 141,805.

The city’s consistent growth means improved and expanded services and infrastructure are

imperative; Armadale needs to ensure that it maintains its liveability, while attracting

industry and jobs to the region.

Central to improving infrastructure is equity of service - the notion that those living in outer

metropolitan growth areas of greater Perth, including Armadale, are not placed at a

disadvantage and have reasonable access to quality transport, health care, employment,

education and recreational opportunities.

The Armadale City Centre, as a leading Strategic Metropolitan Centre, has an essential role in

providing services, governance and employment for the rapidly growing district population.

The timely and appropriate development of well-resourced urban activity centres at the heart

of their district population is essential to the liveability and amenity of greater metropolitan

Perth, as outlined in the State Government’s Perth & Peel @ 3.5Million Report (2016).

The City of Armadale has updated its Advocacy Strategy to guide and focus approaches to

State and Federal Governments over the next election cycles. However, it needs to be a

“living” strategy, able to adjust and change as Government positions, policies or programs

are announced.

A number of projects fall within the domain of the City from a geographic and governance

perspective – while others will require a collaborative effort from Councils, communities and

businesses located within the South East Metropolitan region, which are equally important to

the future development, growth and activation of the City of Armadale.

COMMENT

An important aspect of advocacy is to find a synergy with potential delivery partners, so that

their outcomes match those sought for the region.



This Strategy takes the lead from the State Government’s Perth and [email protected] Report

in identifying key priority areas, i.e. Urban Activity Centres and Connectivity, then

highlighting deliverable projects that go towards that outcome as follows:-

Priority Projects

Strategic Centre Activation

Armadale City Centre Activation and Expansion

Higher Education

Transport Armadale Passenger Rail Line Upgrade and Extension to

Byford including New Wungong Station

Tonkin Highway Extension

Rowley Road Corridor –Freight Link to Westport (Outer

Harbour)

Community Armadale Regional Recreation Reserve

Champion Centre Programs

Government Investment in Community Support Services

The experiences gained from previous campaigns and strategies suggest that in the lead-up to

the forthcoming Federal election, the City should focus on just two or three high priorities in

its public campaign, noting that a range of opportunities might arise as political parties

announce policies and programs. At the same time, the City’s long standing work on

government office accommodation, recreation service provision and increased human

services to its growing population will continue in discussions with the bureaucracy.

Experience gained in working with Growth Area Perth & Peel (GAPP) Councils and National

Growth Areas Alliance indicates that “project” allocations happen as elections loom, but

“program and policy-change” is achieved away from election pressure over a more sustained

approach.

The Advocacy Strategy as presented is clearly directed towards “projects” given the timing of

its preparation, but a further enhancement is moving towards the selection of “program or

policy-change” priorities that can be pursued at the same time as the higher profile “projects”.

An example of this is the pursuit of a higher funding mechanism, (State or Federal) towards

‘Regional’ urban recreation centres of a size and scale ($50M to $100M) well beyond the

capacity of local governments e.g. Armadale Regional Recreation Reserve.

The City, through GAPP (and now WALGA) is already seeking increased funding to the

Community Sports Recreation Facilities Fund (CSRFF) and allocation of both space and

funding for urban recreation facilities. A new ‘Regional’ or ‘Major Urban’ sports centre fund

will also be pursued during the next Federal Election.

The City of Armadale Advocacy Strategy as attached identifies some key deliverables that

will bring enduring social and economic benefit to the south-east metropolitan region and

enhance the Armadale Strategic Metropolitan Centre. A number of projects listed also lie

outside the City’s boundaries but are essential to the future prosperity of our community.

Where the project is a deliverable of the Federal or State Government, it will be

recommended that the Strategy guide the efforts of all the City’s directorates as the City

seeks to gain commitment from both major and minor party candidates in the lead-up to the

next Federal and State elections.



ATTACHMENTS

1.⇩ Draft Advocacy Strategy 2018

RECOMMEND

That Council endorse the Advocacy Strategy 2018 (as attached) to guide the City’s

advocacy efforts in securing funding commitments for key infrastructure projects and

programs.



1.2 - CHIEF EXECUTIVE OFFICERS REPORT

WARD

: ALL In Brief:

Councillor’s Information Bulletin –

Councillor’s are advised to take note

of the information submitted in Issue

No. 4/2018 to be received by Council

FILE No.

: M/156/18

DATE

: 6 March 2018

REF

: MC

RESPONSIBLE

MANAGER

: Chief Executive Officer


The following general information and memorandums were circulated in Issue No 4/2018

on 8 March 2018

COMMENT

Correspondence & Papers

WA Local Government Association (WALGA) News

Australian Local Government Association (ALGA) News

Information from Human Resources

Employee Movements

Information from Technical Services

Nil

Information from Community Services

Nil

Information from City Strategy

Progress Report

Progress Report on Contingency, Operational & Strategic Project

Outstanding Matters & Information Items

Economic Development

Tourism & Visitor Centre Report

Donations/Grants/Contributions

2017/18

Annual Contributions (nil)

Accounting Reports

Rates Report

Report of the Common Seal



Information from Development Services

Outstanding Matters & Information Items

Report on Outstanding Matters - Development Services Committee

Review before the State Administrative Tribunal (SAT)

ICTC Mainstreet 2017 – Conference Notes – Cr Geary

Health

Health Services Manager’s Report - February 2018

Planning

Planning Applications Report - February 2018

Town Planning Scheme No.4 - Amendment Action Table

Subdivision Applications - WAPC Approvals/Refusals - February 2018

Subdivision Applications - Report on Lots Registered for 2017/2018

PAW Closure Report - Significant Actions during February 2018

Compliance Officer’s Report - February 2018

Building

Building Services Manager’s Report - February 2018

Building Health/Compliance Officer’s Report - February 2018

Building Applications Monthly Statistics - February 2018

ATTACHMENTS There are no attachments for this report.

RECOMMEND

That Council acknowledge receipt of Issue 4/2018 of the Information Bulletin




ATTACHMENTS 12 MARCH 2018

ATT

NO. SUBJECT PAGE

1.1 ADVOCACY STRATEGY 2018

1.1.1 Draft Advocacy Strategy 2018 96

ORDINARY MEETING OF COUNCIL

MONDAY, 26 FEBRUARY 2018

MINUTES

C ON T E N T S

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS.............................................. 3

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ............................................ 3

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE............... 4

4 PUBLIC QUESTION TIME ..................................................................................................................... 4 NIL ............................................................................................................................................................... 4

5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................................... 4

6 PETITIONS ................................................................................................................................................ 4 1 PEDESTRIAN PATHWAY WOODCROFT PLACE ...................................................................... 4

7 CONFIRMATION OF MINUTES ........................................................................................................... 4 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 12 FEBRUARY 2018 ............................ 4

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ........................... 5 1 CONSULTATION AND COMMUNICATION ............................................................................... 5 2 MARKETING AND PUBLIC RELATIONS ................................................................................... 5 3 GOVERNANCE AND ECONOMIC DEVELOPMENT ................................................................. 5

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT

DISCUSSION ............................................................................................................................................. 6

10 REPORTS ................................................................................................................................................... 6 10.1 CITY STRATEGY COMMITTEE MEETING - 19 FEBRUARY 2018 ......................................... 6

10.1.1 ROLE AND FUNCTION OF CITY STRATEGY COMMITTEE (REFERRAL MATTER)

(2.6) ........................................................................................................................................ 6 10.1.2 RATING REVIEW WORKING PARTY (REFERRAL MATTER) (2.7) ............................ 6 10.1.3 LIST OF ACCOUNTS PAID - JANUARY 2018 (1.1) ......................................................... 7 10.1.4 STATEMENT OF FINANCIAL ACTIVITY (1.2) .............................................................. 7 10.1.5 REVIEW OF 2017/18 ANNUAL BUDGET (1.3) ................................................................ 7 10.1.6 TRADERS PERMITS - DELEGATION TO CEO (2.1) ....................................................... 8 10.1.7 ADVOCACY STRATEGY 2018 (2.2) ................................................................................. 8 10.1.8 FORRESTDALE BUSINESS PARK - 2017 ACTIVITY UPDATE (2.3) ............................ 9 10.1.9 AUSTRALIA/NEW ZEALAND CHIEF OFFICERS' GROUP MEETINGS 2018 (2.4) ..... 9 10.1.10 DEVELOPMENT CONTRIBUTIONS FOR COMMUNITY INFRASTRUCTURE

(REFERRAL MATTER) (2.5) .............................................................................................. 9

10.1.11 COUNCILLOR ITEM EXTENSION OF CHAMPION CENTRE'S SERVICES (1) ...... 9 10.2 DEVELOPMENT SERVICES COMMITTEE MEETING - 20 FEBRUARY 2018 ..................... 10

10.2.1 REVIEW OF HEALTH LOCAL LAW 2002 (1.1) ............................................................. 10 10.2.2 PROPOSED AMENDMENT NO.94 TO TPS NO.4 - AMENDING LAND USE

PERMISSIBILITY IN THE SPECIAL RESIDENTIAL ZONE AND OTHER CHANGES

TO THE SCHEME MAP AND TEXT (2.1) ....................................................................... 10 10.2.3 THIRD PARTY APPEAL RIGHTS IN PLANNING (3.1) ................................................. 12 10.2.4 PLANNING INSTITUTE OF AUSTRALIA PLANNING CONGRESS - PERTH - 9 TO

11 MAY 2018 (3.2) ............................................................................................................. 12 10.2.5 REFERRAL ITEM - ANNUAL FEES - CONDITIONS FOR COMPLIANCE (3.3) ........ 12

10.3 CHIEF EXECUTIVE OFFICER’S REPORT - 26 FEBRUARY 2018 ......................................... 12 10.3.1 CHIEF EXECUTIVE OFFICERS REPORT (1.1) ............................................................. 12

11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 12

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............. 13 NIL ............................................................................................................................................................. 13

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION ..... 13 1 SOCIAL PLANNING RESEARCH ............................................................................................... 13 2 FOOTPATHS ON KERB SIDE ..................................................................................................... 13 3 LACK OF PARKING BAYS ......................................................................................................... 13 4 MANAGEMENT AND MAINTENANCE OF UNATTENDED VERGES AND OPEN

SPACES .......................................................................................................................................... 13

14 13

MATTERS REQUIRING CONFIDENTIAL CONSIDERATION ................................................................ 13 NIL ............................................................................................................................................................. 13

15 CLOSURE................................................................................................................................................. 13

CITY OF ARMADALE

MINUTES

OF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS,

ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY,

26 FEBRUARY 2018 AT 7.00PM.

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

The Mayor, Cr Zelones, declared the meeting open at 7.02 pm.

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

(previously approved)

PRESENT:

Mayor, Cr H A Zelones OAM JP River Ward

presided over

Deputy Mayor, Cr R Butterfield River Ward

Cr J A Stewart Heron Ward

Cr D M Shaw Heron Ward

Cr G Nixon Hills Ward

Cr C M Wielinga Hills Ward

Cr C Frost Lake Ward

Cr M Silver Lake Ward

Cr G J Smith Minnawarra Ward

Cr J H Munn CMC Ranford Ward

Cr M Geary Ranford Ward

Cr L Sargeson Palomino Ward

Cr C A Campbell JP Palomino Ward

IN ATTENDANCE:

Mr R S Tame Chief Executive Officer

Mr A F Maxwell Executive Director Corporate Services

Mr P Sanders Executive Director Development Services

Mr Theo Naude Acting Executive Director Technical Services

Mr Neil Kegie Acting Executive Director Community Services

Ms Marie Cox Secretarial Assistant

Public: 0 Press: 0

LEAVE OF ABSENCE:

Leave of Absence previously granted to Cr K Busby

MINUTES - ORDINARY MEETING 4 26 FEBRUARY 2018

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APOLOGIES:

Nil

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS

TAKEN ON NOTICE

Nil

4 PUBLIC QUESTION TIME

Nil

5 APPLICATIONS FOR LEAVE OF ABSENCE

Nil

6 PETITIONS

1 Pedestrian Pathway Woodcroft Place (Cr Mark Geary)

A petition signed by 16 residents was tabled by Cr Geary, the prayer of which reads:

We the residents of Mount Richon request a pedestrian pathway connection to the

cycleway/walking path on the South Western Highway through the water catchment area

located in Woodcroft Place.

This access would benefit the residents

As an escape path in the event of fire or smoke blocking access from Cooliaberra

Street

Would allow mothers with prams and elderly residents access to the walkway without

being forced on the roadway down to the start of the cycleway at Cooliaberra Street

Walking on the grass verge is impractical due to sprinklers, spongy grass, driveway edges

etc. –no footpaths in this area

At this time, the only path/fire escape is an unofficial track located between the water

catchment dam and the steep gully bordering the Caravan Park.

MOVED Cr M Geary

That Council receive the petition and refer it to the Technical Services Committee

MOTION not opposed, DECLARED CARRIED (13/0)

7 CONFIRMATION OF MINUTES

7.1 PREVIOUS ORDINARY COUNCIL MEETING

HELD ON 12 FEBRUARY 2018.

CORRECTION

Matters for Referral to Standing Committees Without Discussion

Page 18 item 2 Champion Centre and Seville Grove Library – to read as:

That the matter of a Council report on the final design and cost breakdown of the Champion

Centre and Seville Grove Library Redevelopment be referred to the Technical Services


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Committee

MOVED Cr C M Wielinga that the Minutes of the Ordinary Council Meeting held on 12

February 2018 subject to the above correction be confirmed as a true and accurate record.


8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT

DISCUSSION

1 CONSULTATION AND COMMUNICATION

On Tuesday 13 February attended a Webinar addressed by the Local Government Minister

on proposed changes to the LG Act.

On Saturday 17 February attended a public meeting at the Roleystone Family Centre to

discuss crime issues raised by local residents.

2 MARKETING AND PUBLIC RELATIONS

On Wednesday 14 February Cr Butterfield attended a photo opportunity with The Examiner

newspaper to promote Smart Cities and Switch Your Thinking.

That afternoon attended the annual gathering of the metropolitan group of the Red Hat

Ladies. The Armadale Chapter was show casing Armadale to their counterparts.

Sunday 18 February attended the CoA Triathlon held at Champion Lakes and presented the

winners with their awards.

Later that evening attended the Music at Murdoch event featuring the music of Motown by

the Perth Symphony Orchestra.

On Tuesday 20 February attended a community session held at the Harold King Centre

hosted by the Champion Centre.

3 GOVERNANCE AND ECONOMIC DEVELOPMENT

On Wednesday 14 February attended the monthly meeting of the WAPC Board meeting.

On Thursday 15 February along with the CEO attended the UDIA Luncheon subject of

which was “Planning for Development” with guest speakers Gail McGowan (Director

General of the Department of Planning; Lands and Heritage) and Evan Jones (Principal,

Planning System Review).

Later that afternoon along with the CEO met with the Chair of the combined MRA/Landcorp

Board for a briefing on the new structure.

On Friday 16 February along with Councillors Geary, Smith, Butterfield, Frost and Munn

attended a Tour of the Armadale Golf Course which is to be officially opened in March.

On Wednesday 21 February attended a meeting of the Local Government House Trust.

On Thursday 22 February met with representative of the Roleystone Community Garden to

sign and handover a lease for their Community Garden Project at Cross Park.


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9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN

GIVEN – WITHOUT DISCUSSION

Nil

10 REPORTS

10.1 CITY STRATEGY COMMITTEE MEETING

Report of the City Strategy Committee held on 19 February 2018.

CORRECTION

Cover page – Councillor Busby’s name be replaced with Cr C A Campbell

MOVED Cr M Geary that the report subject to the above correction be received



Recommendation CS13/2/18 - Role and Function of City Strategy Committee (Referral

Matter)

MOVED Cr M Geary

That Council notes the Report and that the City Strategy Committee status quo (i.e.

role, name and membership) be retained.


Recommendation CS14/2/18 - Rating Review Working Party (Referral Matter)

Committee Recommendation

That Council notes the Report and that the Rating Review Working Party status quo (i.e. role

and membership) be retained.

In moving the following motion Cr Frost foreshadowed a motion that the Rating Review

Working Party be disbanded and replaced with Councillor Workshops

MOVED Cr C Frost that Recommendation CS14/2/18 be not adopted

OPPOSED Cr Shaw

SECONDED Cr Geary

MOTION DECLARED CARRIED (10/3)

MOVED Cr C Frost

That the Rating Review Working Party be disbanded and replaced with Councillor

Workshops



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Recommendation CS15/2/18 - List of Accounts Paid - January 2018

MOVED Cr M Geary

That Council note the List of Accounts paid as presented in the attachment to this

report and summarised as follows:

Municipal Fund

Accounts paid totalling $14,794,922.65 on Vouchers 29498–29575, Batch 2142-2151,

2154, Direct Debits and PY01.14-PY01.16.

Trust Fund

Accounts paid totalling $146,472.34 on Vouchers 6639-6680 and Batch 2152-2153.


Recommendation CS16/2/18 - Statement of Financial Activity

MOVED Cr M Geary

That Council:

(i) pursuant to Regulation 34 of the Local Government (Financial Management)

Regulations 1996 (Financial Activity Statement Report) accepts the Statement of

Financial Activity for the seven (7) month period ended 31 January 2018; and

(ii) notes there are three (3) reportable actual to budget material variances for the

period which are addressed in the separate 2017/18 Mid-Year Budget Review

Report presented in this document.


Recommendation CS17/2/18 - Review of 2017/18 Annual Budget

MOVED Cr M Geary SECONDED Cr C Frost

That Council:

1. Pursuant to Regulation 33A of the Local Government (Financial

Management) Regulations 1996, adopts the attached Report titled, Review

of Budget for the period ended 31 December 2017; and

2. Pursuant to Section 6.8 of the Local Government Act 1995, authorises* the

following amendments to the 2017/18 Annual Budget as presented and

explained in the attached Report titled, Review of Budget for the period

ended 31 December 2017.

Particulars $Budget

Amendments

Revenues

Increases

- Corporate Funds - TAFE Lease - 145 Jull St) 68,000


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sub total 68,000

Decreases

- Rangers & Emergency Services - Animal Licence Fees (80,000)

sub total (80,000)

Expenses

Increases

- Finance -Write off recoup invoice - Education Department (304,000)

(applied for repair works to Keane Road)

sub total (304,000)

Forecast deficit as at 30.6.18 (316,000)

PLUS Transfer from Future project Funding Reserve Account 316,000

Net Budget Amendment 0

MOTION not opposed, DECLARED CARRIED by an ABSOLUTE MAJORITY

RESOLUTION OF COUNCIL (13/0)

Recommendation CS18/2/18 - Traders Permits - Delegation to CEO

MOVED Cr M Geary SECONDED Cr G Nixon

That Council:

1. pursuant to section 5.42 of the Local Government Act 1995 grant delegated general

authority to the CEO to approve and cancel Traders Permits and Outdoor Eating

Facility Permits under the Activities and Trading in Thoroughfares and Public

Places Local Law; and

2. for information purposes, be provided with summary details of permits approved

and cancelled under the delegated authority referred to in part 1 via the

Information Bulletin



Recommendation CS19/2/18 - Advocacy Strategy 2018


That Council endorse the Advocacy Strategy 2018 (as amended).

In moving the following recommendation Cr Butterfield foreshadowed a motion that the item

be recommitted through the CEO’s Report

MOVED Cr R Butterfield that recommendation CS19/2/18 – Advocacy Strategy 2018 (as

amended) be not adopted.


MOVED Cr R Butterfield That Council recommit the matter of the Advocacy Strategy 2018


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to the next Council meeting through the CEO’s Report.


Recommendation CS20/2/18 - Forrestdale Business Park - 2017 Activity Update

MOVED Cr M Geary

That Council note the progress of development at Forrestdale Business Park and

continue to support and promote its growth in accordance with the City’s Economic

Development Strategy 2013-2017 and Local Planning Strategy 2016.


Recommendation CS21/2/18 - Australia/New Zealand Chief Officers' Group Meetings 2018

MOVED Cr M Geary

That Council notes and approves the Chief Executive Officer’s proposed attendance at

the 2018 meetings of the Australia/New Zealand Chief Officers’ Group to be held in

July 2018 (QLD) and November 2018 (NZ) at an estimated cost of $5,000.


Recommendation CS22/2/18 - Development Contributions for Community Infrastructure

(Referral Matter)

MOVED Cr M Geary

That Council request a report be presented at a future Development Services

Committee meeting on the possibility of preparing a City Wide Contribution Scheme

for Community infrastructure.


Recommendation CS23/2/18 - Councillor Item - Extension of Champion Centre's Services


That Council refers the following Councillor Item:

Extension of the Champion Centre’s “one-stop-shop” model.

to the relevant Directorate for action and/or Report to the appropriate Committee.

In moving the following recommendation Cr Wielinga foreshadowed the following

alternative motion.

That Council investigate as part of its social planning research & analyses to include


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determining what the key priorities are in relation to social disadvantage and identify what

the City’s role is in addressing those services and report back to Council

MOVED Cr C M Wielinga That Recommendation CS23/2/18 be not adopted.


MOVED Cr C M Wielinga SECONDED Cr Frost

OPPOSED Cr Shaw

That Council investigate as part of its social planning research & analyses to include

determining what the key priorities are in relation to social disadvantage and identify

what the City’s role is in addressing those services and report back to Council

MOTION LOST (3/10)

10.2 DEVELOPMENT SERVICES COMMITTEE MEETING

Report of the Development Services Committee held on 20 February 2018.

MOVED Cr D M Shaw that the report be received.



Recommendation D10/2/18 - Review of Health Local Law 2002

MOVED Cr D M Shaw SECONDED Cr R Butterfield

That Council:

1. Pursuant to section 3.16(4) of the Local Government Act 1995, resolve* that the City

of Armadale Health Local Law 2002 continue in operation without amendment.

2. Note that a review of the Health Local Law 2002 will occur once the new Public

Health Act 2016 is fully operational.



Recommendation D11/2/18 - Proposed Amendment No.94 to TPS No.4 - amending land use

permissibility in the Special Residential Zone and other changes to the Scheme

Map and Text

MOVED Cr D M Shaw

That Council:

1. Pursuant to Section 72 of the Planning and Development Act 2005, initiate

Amendment No.94 to Town Planning Scheme No.4 as a standard amendment in

accordance with Part 5, Clause 34 – standard amendment, subsections (a), (b), (c),

(e), (f) and (g) of the Planning and Development (Local Planning Scheme)

Regulations 2015, as follows:


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A. Modify the permissibility symbols of land uses in the Special Residential

column of Table 1 (Zoning Table) as follows:

i) civic use and display home centre from ‘D’ (discretionary) to ‘X’ (not

permitted); and,

ii) child care premises, club premises, consulting rooms, community

purpose, education establishment, exhibition centre, holiday

accommodation, and recreation-private from ‘A’ (discretionary) to ‘X’

(not permitted).

B. Modify Schedule 2-Additional Uses No.30 area (Araluen Golf Course Estate)

by:

i) adding to the Additional Use column the following:

Discretionary (D) Uses:

• holiday accommodation,

• recreation-private.

and;

ii) adding to the Conditions and Requirements column under 30.1 the

following:

• holiday accommodation;

• recreation-private;

C. Delete Restricted Use No.5 from Schedule 3-Restricted Uses of the Scheme

Text and Map.

D. Reclassify from Special Residential zone to Parks and Recreation (Local)

reservation on the Scheme Map the following:

Lots 4000, 4001 and 4002 Darling Range Drive, Bedfordale;

Lots 188, 3000, 4005 and 4009 Waterwheel Road, Bedfordale;

Lots 4000, 4001, 4002, 4003 and 4004 Grieve Way, Bedfordale;

Lot 4010 Devonleigh Street, Bedfordale;

Lot 4007 Aulini Drive, Bedfordale;

Lot 4003 and 4004 Fyfield Way, Bedfordale;

Lot 500 Vellender Road, Bedordale;

Lot 3000 Aviemore Drive, Bedfordale; and

Lot 4006 and 4008 Blissett Drive, Bedfordale.

2. Refer the above Amendment to Town Planning Scheme No.4 to the Environmental

Protection Authority (EPA) pursuant to section 81 of the Planning and Development

Act 2005. Should the EPA advise that the amendment does not require assessment,

advertise the amendment for a period of 42 days.

3. Authorise the Mayor and the Chief Executive Officer to execute the Amendment

documents.

4. Forward a copy of the amendment to the Western Australian Planning Commission

for information.



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Recommendation D12/2/18 - Third Party Appeal Rights in Planning

MOVED Cr D M Shaw

That Council:

1. Advise the Western Australian Local Government Association (WALGA) that it

does not consider it necessary to introduce Third Party Appeal Rights for

decisions made by Development Assessment Panels, and that WALGA maintain

its current policy position on Third Party Appeal Rights in general.


Recommendation D13/2/18 - Planning Institute of Australia Planning Congress - Perth - 9 to

11 May 2018

MOVED Cr C M Wielinga

That Council nominates Cr D M Shaw and Cr H A Zelones to attend the PIA Planning

Congress to be held at the Perth Convention and Exhibition Centre, from Wednesday,

9th

May to Friday, 11th

May 2018.


Recommendation D14/2/18 - Referral Item - Annual Fees - Conditions for Compliance

MOVED Cr D M Shaw

That Council note officer’s comments outlined in this report.


10.3 CHIEF EXECUTIVE OFFICER’S REPORT

Report of the Chief Executive Officer .

MOVED Cr C A Campbell that the report be received.



Recommendation - Councillor Information Bulletin Issue 3/2018

MOVED Cr R Butterfield

That Council acknowledge receipt of Issue 3/2018 of the Information Bulletin


11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil


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12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR

BY DECISION

Nil

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES –

WITHOUT DISCUSSION

1 Key priorities in relation to Social Disadvantage (Cr Caroline Wielinga)

That the matter of the City investigating (as part of its social planning research & analyses)

what the key priorities are in relation to social disadvantage, and identify what the City’s role

is in addressing those services - be referred to the Community Services Committee

2 Footpaths on Kerb Side (Cr Jeff Munn)

hat the matter of footpaths being aligned on kerb side and the progress with developers in

relation to this be referred to the Technical Services Committee

3 Lack of Parking Bays (Cr Jeff Munn)

That the matter of lack of parking bays in the intensely developed areas be referred to the

Technical Services Committee

4 Management and Maintenance of Unattended Verges and Open Spaces (Cr Mark

Geary)

That the matter of the management and maintenance of unattended verges and open spaces

be referred to the Technical Services Committee

14

MATTERS REQUIRING CONFIDENTIAL CONSIDERATION

Nil

15 CLOSURE

The Mayor, Cr Zelones, declared the meeting closed at 7.33pm

MINUTES CONFIRMED THIS 12 March 2018

MAYOR

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