agenda attachments - shire of bruce rock

Shire of Bruce Rock – Agenda Attachments 15 April 2021

Agenda

Attachments

Thursday 15 April 2021

Shire of Bruce Rock – Agenda Attachments 15 April 2021

HIRE O

SHIRE OF BRUCE ROCK

AGENDA ATTACHMENTS 15 APRIL 2021

PAGE ITEM 9 MINUTES FROM PREVIOUS MEETINGS ATTACHMENT A - UNCONFIRMED COUNCIL MEETING MINUTES MARCH 2021 3 ATTACHMENT B – BUSH FIRE ADVISORY COMMITTEE MEETING MARCH 2021 46 ATTACHMENT C – WORKS AND SERVICES COMMITTEE MEETING MINUTES MARCH 2021 49

ITEM 11.1.1 12 WESTERN AUSTRALIAN PLANNING COMMISSION SUBDIVISION APPLICATION NO. 160582 FOR LOTS 18868 AND 21080 BRUCE ROCK SOUTH ROAD ARDATH ATTACHMENT A – WAPC APPLICATION NO. 160582 DOCUMENT 53

ATTACHMENT B - WAPC APPLICATION 160582 PROPOSED LOTS MAPPING 60 ATTACHMENT C - WAPC APPLICATION 160582 MAP OF EXISTING LOT AREA 61

ITEM 11.3.1 STATEMENT OF FINANCIAL ACTIVITY MARCH 2021 ATTACHMENT A – STATEMENT OF FINANCIAL ACTUVITY MARCH 2021 62

ITEM 11.3.2 LIST OF PAYMENTS ATTACHMENT A – LIST OF PAYMENTS MARCH 2021 81

ITEM 11.4.4 GREAT SOUTHERN CARNIVAL SPONSORSHIP REQUEST ATTACHMENT A – GREAT SOUTHERN CARNIVAL SPONSORSHIP LETTER 86

Shire of Bruce Rock – MINUTES 18 MARCH 2021 ______________________________________________________________________________________________________

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SHIRE OF BRUCE ROCK

MINUTES – ORDINARY MEETING 18 MARCH2021

TABLE OF CONTENTS

TABLE OF CONTENTS .................................................................................................................. 1

1. Declaration of Opening ....................................................................................................... 2

2. Record of Attendance/Apologies/Leave of Absence (Previously Approved) ......................... 2

3. Declarations of Interest ...................................................................................................... 2

4. Response to Previous Public Questions Taken on Notice ..................................................... 2

5. Public Question Time .......................................................................................................... 2

6. Petitions/Deputations/Presentations/Submissions ............................................................. 3

7. Applications for Leave of Absence ....................................................................................... 3

8. Announcements by Presiding Member ................................................................................ 4

9. Confirmation of Minutes ..................................................................................................... 4

10. Regional Reports ................................................................................................................ 5

10.1.1 WALGA Zone Minutes February 2021 ............................................................................ 5

10.1.2 WEROC Inc Meeting Minutes February 2021 ................................................................. 7

11. Officers’ Reports ................................................................................................................. 9

11.1 Environmental Health Officer .............................................................................................. 9

11.1.1 12 Venemore Street Shackleton Dwelling Condemned as Unfit for Habitation and Requirement to have Demolished by Notice to the Owner. .......................................... 9

11.2 Manager of Works and Service ......................................................................................... 12

11.3 Manager of Finance .......................................................................................................... 13

11.3.1 Statement of Financial Activity ..................................................................................... 13

11.3.2 List of Payments ............................................................................................................ 15

Agenda Reference and Subject: .............................................................................................. 17

11.3.3 Letter regarding Bruce Rock Tennis Club’s Annual Contribution to Sporting Clubs’ Facility Replacement Reserve ....................................................................................... 17

11.3.4 Adoption of the 2020/21 Budget Review and Amendments to 2020/21 Budget ........ 19

11.4 Deputy Chief Executive Officer .......................................................................................... 21

11.4.1 Shire President Stamp .................................................................................................. 21

11.4.2 Shire Common Seal ....................................................................................................... 23

11.4.3 Compliance Audit Report 2020 ..................................................................................... 25

11.4.4 Request for in-kind support – “Ride Alongside 2021” Charity Event ........................... 27

11.4.5 E-Rotary Request for sponsorship ................................................................................ 29

11.5 Chief Executive Officer ...................................................................................................... 31

11.5.1 Request for Comment – Reserve 15270 – Case 103132 .............................................. 31

11.5.2 ROE Tourism Request for Annual Contribution ............................................................ 35

12. New Business of an urgent nature introduced by discussion of the meeting ...................... 37

12.1 LATE ITEM – Budget Amendment for Disposal of Street Sweeper (BK029) ................. 37

13. Confidential Items ............................................................................................................ 39

13.1 Landfill Site Operation and Management Service Contract and Waste Collection Service Key Performance Indicators Review for February 2021 .................................. 39

13.2 RFQ Caravan Park Ablutions Block ............................................................................... 41

14. Closure of Meeting ........................................................................................................... 43


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SHIRE OF BRUCE ROCK

MINUTES – ORDINARY MEETING 18 FEBRUARY 2021

1. Declaration of Opening

The Shire President Cr SA Strange declared the meeting open at 3.00pm

2. Record of Attendance/Apologies/Leave of Absence (Previously Approved) President Cr SA Strange Deputy President Cr R Rajagopalan Councillors Cr AR Crooks Cr IS Dolton Cr KP Foss Cr PG Negri Cr BJ Waight Cr RA Waye Chief Executive Officer Mr DRS Mollenoyux Deputy Chief Executive Officer Mr A O’Toole (Minutes) Environmental Health Officer Mr J Goldacre (3.05pm - 3.35pm) Manager of Finance Mrs JL Bow (4.01pm – 4.25pm) Apology Cr NC Kilminster

3. Declarations of Interest In accordance with Section 5.65 of the Local Government Act 1995 the following disclosures of

financial interest were made at the Council meeting.

Date Name Item No Reason

In accordance with Section 5.65 of the Local Government Act 1995 the following disclosures of Closely

Association Person and Impartiality interest were made at the Council meeting.


In accordance with Section 5.60B and 5.65 of the Local Government Act 1995 the following disclosures

of Proximity interest were made at the Council meeting.


18.03.21 Cr PG Negri 11.5.1 Joint owner of adjoining land

18.03.21 Cr PG Negri 13.1 Joint owner of adjoining land

4. Response to Previous Public Questions Taken on Notice

5. Public Question Time Mr Keenan Verhoogt entered the Council Chambers at 3.03pm


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Question 1: Following some independent research I have undertaken and can present to Council in the form of a spreadsheet, I believe that the amount charged for disposal of Commercial Waste by the Shire is too much. Why is this? Cr. Strange response:

Officers have undertaken due diligence to ensure that the Fee for disposal of Commercial Waste accurately reflects the cost of managing the waste, and with consideration of planning and funding required for the future waste needs in the Shire.

Question 2: How was this Fee calculated, what factors were taken into consideration? Cr. Strange response:

Council directs Officers to provide information to Mr Verhoogt to provide clarification on how this amount was calculated.

Question 3: Why is it that some businesses have to pay the Fee when others, who are also operating as commercial entities, can use the facility for free? Cr Strange response:

Council will take this question on notice and a response will be provided when it has been fully considered.

Question 4: Can Council explain why the amount charged by the Shire figure appears to be more than what is necessary to provide the service, given that Bruce Rock Engineering do most of the handling? Cr. Strange Response:

Council needs to take into account the limited land which may be available to the Shire for development into a landfill site. Therefore, Fees charged allow for some provision for future waste planning. It is recognised that acquiring more land for landfill in the future may not be easy, and therefore Council needs to manage the current site very carefully and charge fees appropriately. It is also identified that priority must be given to residential waste, which the Shire is legally required to manage. There is no such requirement to do so for commercial waste, and at least one neighbouring Shire no longer accepts commercial waste at its landfill site due to difficulties in managing it, and also the concern that its tip will fill far quicker if commercial waste is allowed to be disposed of there.

Following discussion regarding Mr Verhoogt’s questions, Council made the following Resolution:

COUNCIL DECISION Resolution OCM Mar 21 – 5.1 Moved: Cr Dolton Seconded: Cr Waye That the Questions raised by Mr Verhoogt and the additional information contained therein be addressed for final consideration by Council at the April OCM.

Carried 8/0

Mr Keenan Verhoogt left the Council Chambers at 3.11pm and did not return.

6. Petitions/Deputations/Presentations/Submissions

7. Applications for Leave of Absence


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8. Announcements by Presiding Member

9. Confirmation of Minutes

COUNCIL DECISION Resolution OCM Mar 21 – 9.1 Moved: Cr Waye Seconded: Cr Dolton That the minutes of the Ordinary Meeting held Thursday 18 February 2021 be confirmed as a true and correct record.

Carried 8/0

COUNCIL DECISION Resolution OCM Mar 21 – 9.2 Moved: Cr Rajagopalan Seconded: Cr Foss That the minutes of the Ordinary Meeting held Thursday 18 February 2021 be confirmed as a true and correct record.

Carried 8/0


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10. Regional Reports

Agenda Reference and Subject:

10.1.1 WALGA Zone Minutes February 2021

File Reference: 1.6.5.1 WALGA Zone Minutes and Agendas

Reporting Officer: Mr Darren Mollenoyux, Chief Executive Officer

Author: Mr Darren Mollenoyux, Chief Executive Officer

Disclosure of Interest: Nil

Attachments: Item 10.1.1 Attachment A – WALGA Zone Meeting Minutes

Item 10.1.1 Attachment B – Richard Burnell Presentation

Summary Council is asked to receive the minutes from the previous WALGA Great Eastern Zone Meeting.

Background The recent WALGA Great Eastern Zone Meeting was held on the 22nd February 2021 at the Kellerberrin Recreation Centre.

Comment To encourage the improved awareness and promote a better understanding by all Councillors it is recommended that WALGA Zone minutes be read and received by Council.

The following items from the minutes are drawn to Councillors attention;

6.4 Proposed Review of the Road Asset Preservation Model Please reference the information provided in the minutes regarding this item and it is important that the Manager of Works & Services, Regional Road Group Delegates are across this matter. The President, Deputy President and CEO attended this meeting and may provide additional comments on the meeting.

A full copy of the minutes and supporting documentation is provided as Attachment A. Consultation Nil Statutory Implications Nil Policy Implications Nil Risk Implications

Risk: That Council does not receive the minutes or object to decisions of the WALGA Great Eastern Zone meeting.

Likelihood Consequence Rating

Rare Insignificant Low

Action / Strategy

This item has been evaluated against the Shire of Bruce Rock’s Risk Management Procedure’s Risk Matrix. The perceived level of risk is considered to be “Low” risk and will be managed by routine procedure and is unlikely to need specific application of resources.


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Financial Implications Nil Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 12 Council leads the organisation in a strategic and flexible manner 12.2 Continue to build our voice and strategic projects within our regional groupings Voting Requirements Simple Majority

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Mar 21 – 10.1.1 Moved: Cr Rajagopalan Seconded: Cr Waye That Council receives the minutes of the WALGA Great Eastern Zone Meeting held on the 22nd February 2021 at the Kellerberrin Recreation Centre.

Carried 8/0


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10.1.2 WEROC Inc Meeting Minutes February 2021

File Reference: 1.6.9.1 WEROC Minutes and Agendas

Reporting Officer: Mr Darren Mollenoyux, Chief Executive Officer

Author: Mr Darren Mollenoyux, Chief Executive Officer


Attachments: Item 10.1.1 Attachment A - WEROC Inc Board Meeting

Minutes

Summary Council is asked to receive the minutes from the previous WEROC Inc Board Meeting. Background The last WEROC Inc Board Meeting was held on the 22nd February 2021 at the Kellerberrin Recreation Centre. Comment To encourage the WEROC Inc partnership and promote a better understanding by all Councillors it is recommended that WEROC Inc minutes be read and received by Council. The following items are highlighted for Councils attention; 7.1 Tourism Product Development

Quotes were received for Tourism Product Development Planning for WEROC, with quotes for the initial works were excessive for our needs and budget. The meeting received an alternative proposal for Tourism Development Planning from 150Square Strategic Solution. The meeting resolved as follows;

That WEROC Inc.: 1. Accept the quote from 150 Square Strategic Solutions, as tabled at the meeting, for the quoted price of $10,320 + GST; and 2. Not proceed with an application to Round 5 of the Building Better Regions Fund.

7.3 Wheatbelt Medical Student Immersion Program

The WMSIP is running the week of the 15th March 2021. The WEROC Executive Officer has been attending various planning meeting. In addition, Council’s Community Development Officer has also attending several Zoom planning sessions. Full details are available in the minutes. The Deputy President and CEO will provide comment at the meeting regarding the planning of the week and matters raised.

7.4 Westralia Granite Way Geopark

WEROC considered the request from Alan Briggs and agreed as follows; Comment from the Meeting:

• Concern was raised that if Mr. Briggs were requested to prepare a Memorandum of Understanding he would have an expectation that WEROC Inc. was willing to commit to the Geopark concept.


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• There was no formal resolution on this matter. The Board have noted the information provided by Mr. Briggs and the Geopark concept will be reviewed within the context of the tourism product development initiative.

The following matters were addressed and relevant WEROC Inc strategic planning information is contained within the agenda for Councillors to review;

- 7.7 Regional Waste Management - 4.2 and 7.8 LGIS and OHS Industrial Manslaughter Legislation - 7.9 Skyworks and Tourism Promotion - 8.1 Regional Ranger Service Delivery – Desktop Audit of Ranger Services amongst WEROC - 9.1 Records Management Standards - 9.2 Telecommunications Update – Crisp Wireless, WA Grainbelt Feasibility Study

Consultation Nil

Statutory Implications Nil

Policy Implications Nil

Risk Implications

Risk: That Council does not receive the minutes or object to decisions of the WEROC Inc Board meeting.


Rare Insignificant Low

Action / Strategy

This item has been evaluated against the Shire of Bruce Rock’s Risk Management Procedure’s Risk Matrix. The perceived level of risk is considered to be “Low” risk and will be managed by routine procedure and is unlikely to need specific application of resources.

Financial Implications Nil Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 12 Council leads the organisation in a strategic and flexible manner 12.2 Continue to build our voice and strategic projects within our regional groupings Voting Requirements Simple Majority

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Mar 21 – 10.1.2 Moved: Cr Waye Seconded: Cr Crooks That Council receives the minutes of the WEROC Board Meeting held on the 22nd February 2021 at the Kellerberrin Recreation Centre.

Carried 8/0


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11. Officers’ Reports 11.1 Environmental Health Officer


11.1.1 12 Venemore Street Shackleton Dwelling

Condemned as Unfit for Habitation and

Requirement to have Demolished by Notice to the

Owner

File Reference: A2465

Reporting Officer: Mr Julian Goldacre, Environmental Health Officer

Author: Mr Julian Goldacre, Environmental Health Officer


Attachments: Item 11.1.1 - Attachment A – 12 Venemore Street Ruinous

House Timeline

Item 11.1.1 - Attachment B – Report Number: 01/2019 12

Venemore St Residential Building Report – AS 4349.0 2007.

Summary Council declares the dwelling on Lot 49 Venemore Street as a condemned Dwelling and instructs the EHO to issue and serve Notice for the Dwelling to be removed from the Lot and disposed of to an appropriate location. Should the owner fail to comply with the served Notice in 35 days then the local government of Bruce Rock will itself remove and dispose of the Dwelling and assign all costs of doing so onto the Owner.

Background The situation regarding the ruinous house located on Lot 49 No 12 Venemore Street (Dwelling) has been evolving for quite a considerable time having started on the 2 July 2015. Despite the best efforts by the Environmental Health Officer (EHO) to encourage the owner of the Dwelling to undertake works to repair or remove the Dwelling continues to deteriorate further into a state of serious disrepair better described as ruinous. The situation regarding the Dwelling has now reached an untenable point, with complaints received recently from the neighbours of the Dwelling. The complainants say its condition is dangerous due to dislodged materials including cladding which is confirmed as Asbestos by laboratory analysis. The Dwelling was condemned as unfit for human habitation by Council Resolution OCM Nov 19 – 11.1.4. Furthermore, a Notice was issued and served on the 5 November 2019 directing Mr S White the owner of the Dwelling (Owner) to remove and make safe the broken confirmed asbestos containing materials. To date the works undertaken by the Owner to remove and make safe the asbestos containing material represents the most effort expended by the Owner on the ruinous Dwelling to date.

Comment Attachment A gives the timeline showing no clear and present evidence of works to the Dwelling thus it remains ruinous and continues the deteriorate by any reasonable measure of observation. The Dwelling is in a state to warrant being condemned which is further supported by ‘Report Number: 01/2019 12 Venemore St Residential Building Report – AS 4349.0 2007’ (Attachment B). The EHO has contacted the Owner who claims he is taking the insurance company to task legally for declining his claim for reinstating the roof. Information given to the insurance company by the Shire of Bruce Rock (Shire) as authorised by the Owner shows a section of the roof in a ruinous condition before the alleged storm event triggering the insurance claim. In all dealings with the Owner much time and conversation revolve around the


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insurance claim and alleged legal action to address the declined insurance claim when pressed on his intentions for the Dwelling. The Owner continues to discuss taking the insurance company to task of refusing the claim despite evidence provided to the insurance company regarding the already ruinous condition of the Dwelling.

The EHO has kept succinct diary logs of all verbal conversations and can point out pertinent statements from the Owner extracted from the records kept for Council consideration: 1. 29 JULY 2020 at 1509HRS – EHO received a phone call from Mr S White the owner of 12 Venemore St house in Shackleton who went on to update the EHO in light of recent correspondence sent to Mr S White regarding options to demolish the Dwelling at 12 Venemore Street Mr S White admitted the ‘…building has had it…’, 2. Notes from telephone call from Mr S White re: 12 Venemore Street, Shackleton 2.00 -2.40pm. (this call was taken by Mr A O’Toole the DCEO on the 12 November 2021) ‘He also stated that despite appearances, the walls/structure of the property are “true” and that all that it needs is a roof to make it structurally sound and habitable’. And, ‘ Now that the weather is warming he will have more opportunity to attend to the repairs and progress will be visible’.

Regarding Point 1 Mr White admits the building has ‘…had it…’. Furthermore, in a conversation with the DCEO shown in Point 2 the Owner states the Dwelling is ‘true’ despite the Engineer Mr Dan Turner assisting the EHO on this matter in late 2020 to inspect the building when assessing the Shackleton town hall commenting ‘.. the floors are good’, that is to say, the building above the floors, as Mr White said himself has said, has had it. Furthermore, the Owner stated in his conversation with the DCEO that he will have more opportunity in warmer weather to attend repairs and progress will be visible which is certainly not clear and present as previously stated based on photographic evidence.

The EHO has sourced a quotation of $8,800 inclusive for the cost to the Shire should the Owner default on the EHO proposed Notice (the Notice) under sections 137, 138 and 140 of the Health (Miscellaneous Provisions) Act 1911 (the Act) to demolish and remove the Dwelling. Whilst the EHO has authority to write the Notice as Councils Deputy under the Act it does come with the prospect of a cost to Council in the event of acting on behalf of the Owner in default of actioning the Notice. Furthermore, given the Owners enthusiasm to allegedly seek legal advice and/or representation a Notice given does give the Owner the right to challenge the Notice at the State Administrative Tribunal (SAT). In the first instance any consideration by SAT will ask for all related documentation from both the Owner and the EHO to determine if ‘due justice’ has been undertaken before considering the case The EHO is reasonably confident based on records kept of correspondence and conversations with the Owner this will be shown to be true. Attending SAT can be done by video conference and essentially is a review of the communication with the Shire and the Owner to ensure due justice has been offered before the Notice was issued and served. Should SAT concur with the Shire on the issuing and serving of the Notice then SAT can itself issue a Notice for the Owner to undertake the works and failing to do so can result in a penalty issued and served by SAT. From the EHO previous meetings with SAT representatives they say 70% of actions against a local government is upheld in favour of the local government.

The Act permits an offence to have occurred should the Owner default in the Notice given and the Shire undertakes the works in the Notice although would need to be referred to Court. Also, should the works be done by the Shire the cost to do so is put on the Owner and normally placed on the land pursuant to section 140 of the Act and when the land is sold the costs for the works are taken out of the sale. Given the value of land in Shackleton it would be reasonable that the Shire could be deficient in retrieving the full cost of the demolition and removal of the Dwelling.

Consultation Mr Darren Mollenoyux, Chief Executive Officer Mr Alan O’Toole, Deputy Chief Executive Officer Statutory Implications Health (Miscellaneous Provisions) Act 1911.


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Policy Implications Nil Risk Implications

Risk: Failure of owner to undertake the actions required in the Notice. The Owner may refer the matter to the State Administrative Tribunal.


Possible Moderate Moderate

Action / Strategy

This item has been evaluated against the Shire of Bruce Rock’s Risk Management Procedure’s Risk Matrix. The perceived level of risk is considered to be “Medium” risk and will be managed by specific monitoring and response procedures by the Chief Executive Officer and the Environmental Health Officer.

Financial Implications Cost to the Shire of $8,800 inclusive for the demolition and removal of the Dwelling if needing to act in default of the Owner. Administrative time only should representation to SAT be required in the event the Owner refers the Notice issued and served by the Shire to SAT for review. Failure to comply with a Notice can give the Shire the option to refer this to Court for which coasts can be accumulated up to $15,000 or more depending on how the Owner choses to legally represent himself, if at all.

Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance - No applicable goals identified as is a core local government statutory compliance matter.

Voting Requirements Simple majority

OFFICER RECOMMENDATION AND COUNCIL DECISION Resolution OCM Mar 21 – 11.1.1 Moved: Cr Rajagopalan Seconded: Cr Crooks That Council resolves to: 1. Declare the Dwelling located at number 12, Lot 49 Venemore Street Shackleton previously declared as unfit for human habitation, to be a condemned Dwelling for the purposes of section 137 of the Health (Miscellaneous Provisions) Act 1911, 2. Authorise the Environmental Health Officer to issue and serve a Notice on the Dwelling located at number 12, Lot 49 Venemore Street Shackleton pursuant to section 137 of the Health (Miscellaneous Provisions) Act 1911 for the purpose to take down and remove the Dwelling by the Owner Mr S White within 35 days of the date of serving of this Notice, 3. That the said Notice then, pursuant to section 138 of the aforementioned Act is to require that the demolished Dwelling is made clean from the land, and to remove all rubbish to the satisfaction of the Environmental Health Officer, by taking to the registered landfill of Bruce Rock on Depot Road, or any other disposal site as approved by the Environmental Health Officer, and 4. That should the Owner of the Dwelling Mr S White fail to comply with the issued and served Notice pursuant to section 137 of the aforementioned Act in the timeframe described being 35 days then pursuant to section 140 of the Act the local government of Bruce Rock will carry out the terms of the Notice and will undertake all available methods to recover all expenses from the Owner in accordance with section 140.

Carried 8/0


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11.2 Manager of Works and Services

Nil Report Mrs JL Bow entered the Chambers at 4.01pm.


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11.3 Manager of Finance


11.3.1 Statement of Financial Activity

File Reference: 8.2.6.2 Financial Reporting

Reporting Officer: Jennifer Bow, Manager of Finance

Author: Jennifer Bow, Manager of Finance

Disclosure of Interest Nil

Attachment: Item 11.3.1 Attachment A – Statement of Financial Activity

February 2021 (to be provided prior to meeting)

Summary A statement of financial activity must be produced monthly and presented to Council. Background In accordance with the Local Government Act 1995, a Statement of Financial Activity must be presented to each Council meeting, including a comparison of actual year to date to the budget year to date and variances from it. It must also include explanations of any variances and any other associated information that would be useful for readers of the report.

Comment The financial statements for the month ending 28 February 2021 is available for download on Council Website. Consultation Darren Mollenoyux, Chief Executive Officer Alan O’Toole, Deputy Chief Executive Officer David Holland, Manager of Works and Services Mike Darby, Senior Finance Officer and other staff Statutory Implications r. 34 Local Government (Financial Management) Regulations 1996 34. Financial activity statement required each month (Act s. 6.4) (1) A local government is to prepare each month a statement of financial activity reporting on the revenue and expenditure, as set out in the annual budget under regulation 22(1)(d), for that month in the following detail —

(a) annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or (c); and (b) budget estimates to the end of the month to which the statement relates; and (c) actual amounts of expenditure, revenue and income to the end of the month to which the statement relates; and (d) material variances between the comparable amounts referred to in paragraphs (b) and (c); and (e) the net current assets at the end of the month to which the statement relates.

(4) A statement of financial activity, and the accompanying documents referred to in subregulation (2), are to be —

(a) presented at an ordinary meeting of the council within 2 months after the end of the month to which the statement relates; and (b) recorded in the minutes of the meeting at which it is presented.


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Policy Implications Nil Risk Implications

Risk: Financial performance is not monitored against approved budget


Possible Minor Moderate

Action / Strategy

The monthly financial report tracks the Shire’s actual financial performance against its budgeted financial performance to ensure that the Council is able to monitor to Shire’s financial performance throughout the year.

Financial Implications Comparison of actual year to date to the 2020/21 Budget Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 12 Council leads the organisation in a strategic and flexible manner Voting Requirements Simple Majority

OFFICER RECOMMENDATION COUNCIL DECISION Resolution OCM Mar 21 – 11.3.1 Moved: Cr Dolton Seconded: Cr Rajagopalan That the Statements of Financial Activity for the month ending 28 February 2021 as presented be received.

Carried 8/0


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Agenda Reference and Subject: 11.3.2 List of Payments

File Reference: 8.2.3.3 Accounts Payable (Creditors)

Reporting Officer: Jennifer Bow, Manager of Finance Officer

Author: Mike Darby, Senior Finance Officer


Attachments: Item 11.2.2 Attachment A – List of Payments February 2021

Summary List of payments made since the last Ordinary Council Meeting. Background As the Chief Executive Officer has been delegated the authority to make payments from the municipal and trust funds, a list of payments made is to be presented to Council each month. Also, in accordance with Finance Policy Number 2.3, included is a list of payments made with the CEO’s credit card. Comment Following is a list of payments made from Council’s Municipal and Trust Accounts and payments made with the CEO’s credit card for the month of February 2021. If you have any queries regarding the list of payments, please advise prior to the meeting to enable staff to seek relevant information. Consultation Nil Statutory Implications s.6.10 Local Government Act 1995 r.13(1) Local Government (Financial Management) Regulations 1996

Policy Implications Nil

Risk Implications

Risk: Payments are not monitored against approved budget and delegation. Likelihood Consequence Rating

Possible Minor Moderate

Action / Strategy

The monthly list of payments provides an open and transparent record of payments made under the appropriate approved delegations.

Financial Implications Payments must be made in accordance with 2020/21 Budget Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 12 Council leads the organisation in a strategic and flexible manner


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Voting Requirements Simple Majority

OFFICE RECOMMENDATION AND COUNCIL DECISION Resolution OCM Mar 21 – 11.3.2 Moved: Cr Waight Seconded: Cr Foss That Council endorse the list of payments from the: 1. Municipal Account consisting of: a. EFT voucher numbers EFT16935 to EFT17086 totalling $414,018.39 b. Cheque number BBL24064 to BWA001 totalling $10,111.05 c. Trust Cheques d. Wages and Superannuation payments totalling $177,524.59 and e. Credit Card payments $969.78 With all payments totalling $601,654.03 for the month of February 2021.

Carried 8/0


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11.3.3 Letter regarding Bruce Rock Tennis Club’s Annual

Contribution to Sporting Clubs’ Facility

Replacement Reserve

File Reference: 1.3.8.13 Bruce Rock Tennis Club

Reporting Officer: Jennifer Bow, Manager of Finance

Author: Jennifer Bow, Manager of Finance

Disclosure of Interest Nil

Attachments Item 11.3.3 Attachment A – Email from Aaron Buegge

Summary Council has received a letter from Aaron Buegge, on behalf of the Bruce Rock Tennis Club, regarding contributing more funds to the Tennis Club’s Sporting Facility Replacement Reserve. Background Council established the Sporting Club Facilities Replacement Reserve in 2018 and the Tennis Club has contributed $4,000 each financial year. Comment The Bruce Rock Tennis Club entered recess at the end of the 2017-18 season. This was due to a declining membership and lack of volunteers willing to take on committee positions. Aaron Buegge and Ashleigh Waight remained as signatories on the Tennis Club’s bank account from which the last two payments to the SFRR have been made from. We received correspondence from Mr Aaron Buegge recently who would like to contribute the remaining funds from the account which are just over $30,000. This would equate to just over 7 years’ worth of contributions. As Mr Buegge stated in his letter, the funds belong to the tennis community and he would feel more comfortable with the funds being held in the Shire Reserve. The funds were raised for the purpose of replacing the surface when the time came. The Policy states that Council will match contributions made of 50 cents for every dollar, up to a maximum of $2,000. When the Tennis Courts at the Bruce Rock Recreation Centre require resurfacing in several years’ time, there will be funds available in the reserve.

Consultation Darren Mollenoyux, Chief Executive Officer Alan O’Toole, Deputy Chief Executive Officer Statutory Implications 6.11. Reserve accounts

(1) Subject to subsection (5), where a local government wishes to set aside money for use for a purpose in a future financial year, it is to establish and maintain a reserve account for each such purpose.


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Policy Implications 6.2 – Turf Infrastructure Replacement Reserve Risk Implications

Risk: That the 2020-21 Budget does not reflect the forecast expenditure and revenue for the remaining financial year.


Almost Certain Minor Possible

Action / Strategy

This item has been evaluated against the Shire of Bruce Rock’s Risk Management Procedure’s Risk Matrix. The perceived level of risk is considered to be “Medium” risk and the Manager of Finance will be monitoring the progress regularly.

Financial Implications Increase to the SFRRF by approximately $30,000, with the Shire making a matching contribution of $2,000. Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Infrastructure Goal 2 – Maintain Shire owned facilities in a strategic manner and also to meet community needs. Governance Goal 12 - Council leads the organisation in a strategic and flexible manner. Voting Requirements Simple Majority Officer Recommendation That Council resolves to accept the funds from Bruce Rock Tennis Club for the Tennis Club Sporting Facility Replacement Reserve, and match the funds up to a maximum of $2,000 in line with Council’s policy, 6.2. This item was tabled due to further discussion with Bruce Rock Tennis Club after the Agenda was circulated. Bruce Rock Tennis Club now wish to withdraw the request.


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Agenda Reference and Subject: 11.3.4 Adoption of the 2020/21 Budget Review and

Amendments to 2020/21 Budget

File Reference: 8.2.7.1 Annual Budget

Reporting Officer: Jennifer Bow, Manager of Finance Officer

Author: Jennifer Bow, Manager of Finance Officer

Darren Mollenoyux, Chief Executive Officer


Attachments: Item 11.3.4 Attachment A - 2020/21 Budget Review

(will be provided at Council Meeting)

Summary To consider and adopt the Budget Review as presented in the Statement of Financial Activity for the period 1st July 2002 to 28th February 2021. Background A Statement of Budget Review incorporating year to date budget variations and forecasts to 30th June 2021 for the period ending 28th February 2021 is presented for Council to consider. The Local Government (Financial management) Regulations 1996, regulation 33A as amended, requires that local governments conduct a budget review between 1 January and 31 March in each financial year, and present it to Council within 30 days of the review. Comment The budget review has been prepared to include information required by the Local Government Act 1995, Local Government (Financial Management) Regulations 1996 and Australian Accounting Standards. Council’s adopted 5% variance and a $5,000 minimum for reporting of material variances to be used in the statements of financial activity and the annual budget review. Included in the budget review is a comprehensive listing of amendments to the Budget. The budget has been reviewed to continue to deliver on strategies adopted by Council and maintains a high level of service across all programs. The final result of the budget review will be presented as a late item. A hard copy will be given out on meeting day. Consultation CEO, DCEO, Manager of Works and Services, EHO & MOF Statutory Implications 33A. Review of budget (1) Between 1 January and 31 March in each financial year a local government is to carry out a review of its annual budget for that year. (2A) The review of an annual budget for a financial year must — (a) consider the local government’s financial performance in the period beginning on 1 July and ending no earlier than 31 December in that financial year; and (b) consider the local government’s financial position as at the date of the review; and (c) review the outcomes for the end of that financial year that are forecast in the budget.


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(2) Within 30 days after a review of the annual budget of a local government is carried out it is to be submitted to the council. (3) A council is to consider a review submitted to it and is to determine* whether or not to adopt the review, any parts of the review or any recommendations made in the review. *Absolute majority required. (4) Within 30 days after a council has made a determination, a copy of the review and determination is to be provided to the Department. Policy Implications Nil Risk Implications

Risk: That the 2020-21 Budget does not reflect the forecast expenditure and revenue for the remaining financial year.


Almost Certain Moderate High

Action / Strategy

This item has been evaluated against the Shire of Bruce Rock’s Risk Management Procedure’s Risk Matrix. The perceived level of risk is considered to be “High” risk. As a High Risk, the Manager of Finance will be monitoring the progress regularly.

Financial Implications Specific financial implications are outlined in the Budget Review Document Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 12 Council leads the organisation in a strategic and flexible manner. Voting Requirements Absolute Majority Officer Recommendation That Council adopt; a. the Budget Review as presented for the period 1st July 2020 to 28th February 2021; and b. the amendments to the 2020-21 Budget as listed.

This item was tabled until a later date due to awaiting information from Council’s Auditors and Auditor General following the completion of the Audit process.

Mrs JL Bow left the Council Chambers at 4.25pm.


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11.4 Deputy Chief Executive Officer


11.4.1 Shire President Stamp

File Reference:

Reporting Officer: Alan O’Toole, Deputy Chief Executive Officer

Author: Melissa Schilling, Executive Assistant


Attachments: Nil

Summary Use of Shire President Stamp February 2021. Background Nil Comment As per Council’s policy, the Shire President Stamp has been used during the months of February 2021 as follows:

• Notification of STED Connection at Wastewater Service Agreements for - 53 Dampier Street Bruce Rock (L. Dudek Residence) - 89-93 Butcher Street (Settlers Court) - 52 Johnson Street (Shire Hall)

Consultation Nil Statutory Implications Council Policy Policy Implications Nil Financial Implications Nil Strategic Implications Shire of Bruce Rock Strategic Community Plan 2017-2027 Governance Goal 12 Council leads the organisation in a strategic and flexible manner Voting Requirements Simple Majority


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OFFICE RECOMMENDATION AND COUNCIL DECISION Resolution OCM Mar 21 – 11.4.1 Moved: Cr Waight Seconded: Cr Rajagopalan That Council endorse the use of the Shire President Stamp during February 2021.

Carried 8/0


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11.4.2 Shire Common Seal

File Reference:


Author: Melissa Schilling, Executive Assistant


Attachments: Nil

Summary Use of Shire Common Seal in February 2021. Background Nil Comment As per Council’s policy, the Shire Common Seal has been used during the months of February 2021 as follows:

• Notification of STED Connection at Wastewater Service Agreements for - 53 Dampier Street Bruce Rock (L. Dudek Residence) - 89-93 Butcher Street (Settlers Court) - 52 Johnson Street (Shire Hall)

Consultation Nil Statutory Implications Council Policy Policy Implications Nil Financial Implications Nil Strategic Implications Shire of Bruce Rock Strategic Community Plan 2017-2027 Governance Goal 12 Council leads the organisation in a strategic and flexible manner Voting Requirements Simple Majority


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OFFICE RECOMMENDATION AND COUNCIL DECISION Resolution OCM Mar 21 – 11.4.2 Moved: Cr Rajagopalan Seconded: Cr Waye That Council endorse the use of the Shire Common Seal during February 2021.

Carried 8/0


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11.4.3 Compliance Audit Report 2020

File Reference: 1.6.1.6 Compliance Audit Return


Author: Alan O’Toole, Deputy Chief Executive Officer


Attachments: Item 11.4.4 Attachment A - Compliance Audit Return 2020

Summary This item is a recommendation from the Audit Committee. Council is requested to adopt the Compliance Audit Return for submission to the Department of Local Government and Communities (“the Department”). Background The Compliance Audit Return has to be completed and submitted to the Department by 31 March 2021. Comment The Audit has been distributed with the Agenda. Before submitting to the Department, the Audit is to be:

a) presented at a meeting of the Council; b) adopted by Council; and c) the adoption of the Compliance Audit Return is recorded in the minutes of the meeting at which it was adopted.

Consultation Darren Mollenoyux, Chief Executive Officer. Jennifer Bow, Manager of Finance. Statutory Implications This Audit is to test Council’s statutory compliance with the Local Government Act 1995 and associated regulations. Policy Implications Nil Risk Implications

Risk: That the Compliance Audit Return is not accepted by Council.


Rare Major High

Action / Strategy It is a statutory requirement that the Compliance Audit Return is accepted by the Audit Committee and by full Council so that it can be submitted to the Department of Local Government by 31 March 2021.

Financial Implications Nil Strategic Implications Shire of Bruce Rock Strategic Community Plan 2017-2027 Governance Goal 10 – Our organisation is well positioned and has capacity for the future Goal 12: Council leads the organisation in a strategic and flexible manner


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Voting Requirements Simple Majority

AUDIT COMMITTEE RECOMENDATION AND COUNCIL DECISION Resolution OCM Mar 21 – 11.4.3 Moved: Cr Negri Seconded: Cr Rajagopalan That Council adopt the Compliance Audit Return, as attached, for the period 1 January 2020 to 31 December 2020, in accordance with the Local Government (Audit) Regulations 1996.

Carried 8/0


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11.4.4 Request for in-kind support – “Ride Alongside

2021” Charity Event

File Reference:




Attachments: Item 11.4.4 Attachment A – Ride Alongside Flyer

Summary Council is asked to consider a request from the “Ride Alongside” 5-day Cycling Event to provide a venue for a one night stopover in Bruce Rock. “Ride Alongside” is a charity whose purpose is to raise awareness about Post-Traumatic Stress Disorder (PTSD) and other mental health conditions affecting front line emergency service responders. Background The Shire was visited last year by Mr Rob Seaman, one of the organisers of Ride Alongside, to discuss the event and make plans for the 2020 Ride. Unfortunately, this was cancelled before it could take place due to the COVID-19 situation at the time. With the changes that have taken place over the last year and particularly in more recent months, Rob has been back in touch advising that the Ride is back on again this year. It is now scheduled to take place between 10-14 May, and involves a 580km bicycle ride from York to Collie via Hyden, stopping at Quairading, Bruce Rock, Narembeen, Kondinin, Kulin, Wickepin, Narrogin and Williams along the way. As the ride starts in York, the first scheduled overnight stop is in Bruce Rock, and Rob was enquiring whether the Shire has any facilities which could host the riders and their entourage numbering around 26 people. The ride will be self-sufficient in terms of food, bedding etc. and simply needs a place in which to rest overnight. Ride Alongside is a not-for-profit incorporated association registered with the Department of Mines, Industry Regulation and Safety, and is governed by the Associations Incorporation Act 2015 (WA). The 2021 Ride Alongside event holds appropriate insurances to cover the event, including $20 million public liability and personal accident insurance. The Ride is an awareness event and not a fundraiser, and the great majority of riders are serving or former emergency services first responders. Riders are participating in the event in their own time and taking leave from their jobs to do so. Comment This is not the first time that the Shire has supported the Ride Alongside event, having previously accommodated the participants in the Recreation Centre Change Rooms on a previous ride. If Council approves the recommendation it is proposed that the same venue is utilised by Ride Alongside as they will be in Bruce Rock on Monday 10 May 2021, which is not a night when the Change Rooms are used by any of the Shire’s sporting clubs. Consultation Nil Statutory Implications Nil Policy Implications Nil


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Risk Implications

Risk: That the Ride Alongside Event is not supported by Council and therefore does not stay in Bruce Rock.


Unlikely Moderate Moderate

Action / Strategy

The Ride Alongside Event is a positive community engagement which promotes and supports the mental health and well-being of emergency service workers and volunteers. By offering the accommodation to support this event it will help to bring this awareness to the Bruce Rock Community.

Financial Implications Council does not have a budget provision for this type of request, however there is minimal cost involved in allowing the event to use the Recreation Centre Change Rooms. Some preparation beforehand e.g. cleaning may be necessary, and a small amount afterwards, although Ride Alongside have committed to cleaning up after themselves. There will also be minimal additional power and water usage for the evening that they stay. Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Community Goal 7: Our community are engaged and have a healthy lifestyle Voting Requirements Simple Majority

OFFICER RECOMENDATION AND COUNCIL DECISION Resolution OCM Mar 21 – 11.4.4 Moved: Cr Foss Seconded: Cr Rajagopalan That Council considers the request to support the Ride Alongside event on Monday 10th May 2021 by providing free use of the Bruce Rock Recreation Centre Change Rooms overnight to accommodate the riders and their support staff.

Carried 8/0


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11.4.5 E-Rotary Request for sponsorship

File Reference: 8.2.7.5 Sponsorship Requests




Attachments: Nil

Summary Council is asked to consider a request from the Rotary E-Club of Western Australia to sponsor two Bruce Rock Youths to attend the Rotary (RYPEN) Youth Development Camp in 2021. Background A request has been received from Kero O’Shea from E Rotary WA to sponsor two Bruce Rock Youths to attend the Rotary RYPEN Youth Development Program (Camp) in 2021. The email request states (in part) the following:

I'm writing regarding our request for support from the Shire for our very popular (RYPEN) Rotary youth development program for 14-17 year olds. In past years Bruce Rock Shire has very kindly sponsored two attendees, subject to them being resident in the Shire.

This year I anticipate that we will have eligible candidates, so we respectfully seek support from the Shire for two places, as previously. We have been advised of a likely price increase for the RYPEN camp, so request funding at the rate of $330 per place.

RYPEN provides opportunities for young people aged 14-17 to: • develop and challenge themselves; • develop their self-esteem and confidence; • develop skills including leadership, teamwork, communication, goal setting & problem solving; • build a network of young people and to make new friends; and • enjoy a weekend of fun.

Comment Council has supported the E-Rotary RYPEN initiative in previous years and on these occasions this has led to positive outcomes for both the individuals concerned and also the community as a whole, as the skills and benefits are brought back to the Shire, including two past participants becoming RYPEN Ambassadors. Consultation Darren Mollenoyux, Chief Executive Officer Jennifer Bow, Manager of Finance Kero O’Shea, E Rotary WA Statutory Implications Nil Policy Implications Nil


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Risk Implications

Risk: That Council does not support the RYPEN Scholarship


Unlikely Minor Low

Action / Strategy

This item has been evaluated against the Shire of Bruce Rock’s Risk Management Procedure’s Risk Matrix. The perceived level of risk is considered to be “Low” risk and can be managed by routine procedure and is unlikely to need specific application of resources.

Financial Implications There is funding available to support initiatives such as this in the Council Donation Expenditure. The total amount to sponsor two places will be $660. Strategic Implications Shire of Bruce Rock Strategic Community Plan 2017-2027 Community Goal 7: Our community are engaged and have a healthy lifestyle. Voting Requirements Simple Majority

OFFICER RECOMENDATION AND COUNCIL DECISION Resolution OCM Mar 21 – 11.4.5 Moved: Cr Foss Seconded: Cr Dolton That Council approves sponsorship of $660 for two Bruce Rock Youths to attend the Rotary RYPEN Youth Development Camp in 2021.

Carried 8/0


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11.5 Chief Executive Officer


11.5.1 Request for Comment – Reserve 15270 – Case

103132

File Reference: 9.1.1.1 General Correspondence – Reserves

Reporting Officer: Darren Mollenoyux, Chief Executive Officer

Author: Darren Mollenoyux, Chief Executive Officer

Disclosure of Interest: Cr PG Negri

Attachments: Item 11.5.1 Attachment A – Smartplan

Item 11.5.1 Attachment B – Aerial

Summary The Department of Planning, Lands and Heritage has written to Council seeking comment on a request for proposed Reserve surrender R15270, being Lot 20847 on Deposited Plan 164544 and road with PIN 11722794 near Bruce Rock East Road. Background Council has previously addressed a request relating to this site seeking to close the unconstructed road adjoining Reserve 15270 at its Ordinary Meeting held on the 18th April 2013. Council made the following resolution;

Resolution Apr13-12.3.4 Moved: Cr Verhoogt Seconded: Cr Buller 1. Council has no objections to the State Land Services proceeding with the cancellation of Water

Reserve 15270. 2. Council at its meeting on the 18th April 2013 approves the closure of the unconstructed road –

(off Bruce Rock East Road) adjoining Reserve 15270 as per the attached diagram. 3. Council agrees that the road is not currently constructed, maintained or required for any future

purpose as a road reserve. Therefore responds to State Land Services agreeing for them to proceed with the closure of the unconstructed road and amalgamation into the surrounding freehold land, in accordance with Section 58 of the Land Administration Act, at no cost to the Shire of Bruce Rock.

Council has received an email in December 2020 from the Department of Planning, Lands and Heritage regarding Case Number 103132 being Reserve 15270. The email states;

“The Department of Planning, Lands and Heritage is considering a proposal within the Shire of Bruce Rock (Shire) for the closure of road and Reserve 15270. Considering can you please provide comment on “request for proposed Reserve surrender R15270, being Lot 20847 on Deposited Plan 164544 and road with PIN 11722794”.

Road shown “green” and reserve shown “pink”.

Please find attached to assist your decision process; a) Smartplan b) Aerial


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Pursuant to the above, could you please provide comment?”

A copy of the Smartplan and Ariel Image can be found as an attachment to this item. Council considered this recent request for comment at the Ordinary Meeting of Council held on the 18th February 2021 and resolved as follows;

“OFFICE RECOMMENDATION AND COUNCIL DECISION Resolution OCM Feb 21 – 11.5.1 Moved: Cr Dolton Seconded: Cr Waight That the Chief Executive Officer writes to the Department of Planning, Lands and Heritage advising that Council has no objections to the request for proposed Reserve surrender R15270, being Lot 20847 on Deposited Plan 164544 and road with PIN 11722794 (Case Number 103132)”

The Chief Executive Officer actioned Council’s decision and informed the Department of Planning, Lands and Heritage that Council had no objections. A response from the Department of Planning, Lands and Heritage provided a further response on the 25th February 2021 stating; “Request for Notice Shire of Bruce rock, Reserve 15270 – Case 103132

Thank you for providing the below comment, can the Shire now provide; - Advertisement of the road closure; and - Approvals from any associated utility companies

This being actioned in consideration of S.58 of the Land Administration Act 1997 and Reg. 9 of the Land Administration Regulations 1998. Please note that the Shire was initially requested for comment in consideration of the land being within the Shire of Bruce Rock (Shire) boundaries. As Reserve 15270 was requested to be surrendered and is accessed by road with PIN 11722794, the Department sought additional consideration for the roads closure. Reference was made to Section 58 of the Land Administration Act 1997 and Regulation 9 of the Land Administration Regulations 1998, This was noted as the Shire is responsible for requesting the Minister to close a road permanently. If the Shire does not wish to proceed with the road closure process, please provide comment of such. It is noted that further referrals remain outstanding and that this process is ongoing.”

Comment The latest information provided by the Department of Planning, Lands and Heritage highlights that if the road reserve closure is to proceed then the Shire of Bruce Rock would be responsible for the advertising and approvals from utility providers. There would be a cost of between $1,000 to $1,500 for the advertising requirements that is not budgeted. The approvals process for each of the utility providers (going on previous experience in dealing with them) would be complex, time consuming and potential costs associated with each application.


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As identified on the attached plans the “road” and “reserve” are part of a farming property paddock and no formal road exists or serves any purpose. There is no real advantage or disadvantage if Council proceeds with requesting the formal closure of the road reserve. Consultation Senior Finance Rates Officer, Mike Darby Manager of Works, David Holland Manager of Finance, Jennifer Bow Statutory Implications Section 58 of the Land Administration Act A partial or full road closure is initiated through Section 58 of the Land Administration Act 1997 (" Act). To amalgamate the land with an adjoining freehold property(s) - Section 87 of the Land Administration Act 1997 is applied. Road Reserves are owned by the Crown or State Government with Local Government allocated the care, control and management of the minor roads. Policy Implications Nil Risk Implications

Risk: There is no real identified risk to Council on this item, as Council is only providing comment on a non-controlled road and is not part of Council’s assets, however should Council seek to proceed with the permanent closure of the road reserve significant staff time will be required and costs associated with advertising and approvals from utility providers.


Unlikely Minor Low

Action / Strategy

This item has been evaluated against the Shire of Bruce Rock’s Risk Management Procedure’s Risk Matrix. The perceived level of risk is considered to be “Low” risk.

Financial Implications Unknown at this stage however if the Shire agrees to the request it will be responsible for advertising costs of between $1,000 - $1,500 and additional costs and staff time associated with approvals from utility providers. Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 12 Council leads the organisation in a strategic and flexible manner Voting Requirements Simple Majority Officer Recommendation That Council objects or proceeds with the process to closure the unformed road reserve requested by the Department of Planning, Lands and Heritage for proposed Reserve surrender R15270, being Lot 20847 on Deposited Plan 164544 and road with PIN 11722794 (Case Number 103132). Officer’s Recommendation changed to reflect Council’s objection to proceeding with the process to close the unnamed road.


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COUNCIL DECISION Resolution OCM Mar 21 – 11.5.1 Moved: Cr Rajagopalan Seconded: Cr Waye That Council objects to the process to close the unformed road reserve requested by the Department of Planning, Lands and Heritage for proposed Reserve surrender R15270, being Lot 20847 on Deposited Plan 164544 and road with PIN 11722794 (Case Number 103132).

Carried 8/0


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11.5.2 ROE Tourism Request for Annual Contribution

File Reference: 1.3.10.2 Tourism




Attachments: Nil

Summary Council is asked to consider a request from ROE Tourism seeking continued financial support for their Executive Officer and Annual Contribution/Membership for 2021/2022 financial year. Background The Roe Tourism Association has written to Council seeking financial support towards membership and the Executive Officer wages to administer and promote Roe Tourism. Bevan Thomas the President of ROE Tourism ROE has written to Council as follows;

On behalf of the Roe Tourism Association (RTA) I would like to thank you for your ongoing support of the Roe Tourism Association. RTA continues to take steps forward and are excited about the direction we are heading and the goals we’re working towards achieving. In reaching our objectives set out the RTA strategic plan ‘Forward Directions 2019-2021’, RTA has strengthened its online marketing and messaging about its tourism assets, by working towards building a more consistent band on social media platforms. Since appointing the role of Social Media Coordinator, RTA have experienced an increase of engagement and interest with the brand, Pathways to Wave Rock. RTA continues to actively market and promote the Pathways to Wave Rock self-drive route and associated tourism assets locally, state-wide and nationally, through advertising in significant publications, including the Weekend West Travel features, Australia’s Golden Outback Holiday Planner, Eastern Wheatbelt Visitor Guide, Hello Perth WA Map, Caravanning Australia and other relevant publications when the opportunity arises. The appointed role of the Roe Tourism Association Executive Officer continues to prove a success, with the position coordinating the day to day administration of the Association, as well as marketing activities to promote the Pathways to Wave Rock self-drive route. In order for RTA to continue providing this level of service on behalf of our Shire members, we request Shires consider a budget allocation of $6,000.00 in the 2021-2022 budget. The full membership breakdown will be; $3,500 full membership and $2,500 EO contribution. If you have any questions please do not hesitate to contact myself on 0429 065 302. We look forward to another year and the new opportunities for Roe Tourism Association to promote and encourage visitors to the wheatbelt.


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Comment The annual contribution for the last year was $6,000, comprising of $3,500 for membership and $2,500 for EO contribution. Council should consider the value of the increase and potential benefits for our Shire. Consultation Caris Negri, Community Development Officer Statutory Implications Nil Policy Implications Nil Risk Implications

Risk: Council does not support the increase, then a risk of not being a member may occur and we may not receive tourism benefits for our community.


Likely Moderate Moderate

Action / Strategy

This item has been evaluated against the Shire of Bruce Rock’s Risk Management Procedure’s Risk Matrix. The perceived level of risk is considered to be “Medium” risk and will be managed by specific monitoring and response procedures.

Financial Implications Council would need to make a budget provision of $6,000 for the 2021/22 financial year.

Strategic Implications Shire of Bruce Rock Strategic Community Plan 2017-2027 Infrastructure 3.5 – Improve signage, infrastructure and aesthetics to link both sides of the Bruce Rock main street that encourages patronage and a reason to visit /stop Goal 6 – Tourism helps to diversify our local economy 6.1 - Promote our attractions, amenities and activities in a coordinated approach

Governance 12.5 – Lead the organisation in a financially responsible and viable manner

Shire of Bruce Rock – Tourism Strategy Council’s tourism strategy addresses our involvement in ROE Tourism

Voting Requirements Absolute Majority

OFFICER RECOMENDATION AND COUNCIL DECISION Resolution OCM Mar 21 – 11.5.2 Moved: Cr Crooks Seconded: Cr Waye That Council makes budget provision of $3,500 for ROE Tourism membership and $2,500 for financial support towards an Executive Officer for ROE Tourism in the 2021/2022 financial year.

CARRIED BY ABSOLUTE MAJORITY 8/0


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12. New Business of an urgent nature introduced by discussion of the meeting


12.1 LATE ITEM – Budget Amendment for Disposal of

Street Sweeper (BK029)

File Reference: 8.2.7.1 Annual Budget

Reporting Officer: Jennifer Bow – Manager of Finance

Author: Jennifer Bow – Manager of Finance and David Holland

Manager of Works and Services


Attachments: Nil

Summary To amend the budget to allow for the disposal of the street sweeper, registration BK029. Background As Council are aware, any further repairs on the street sweeper are uneconomical. This was discussed at the most recent Works and Services Committee meeting, 18th October 2020. The Manager of Works and Services presented full costings of the ongoing asset management and costs associated with outsourcing street sweeping at the February 2021 Councillor Information Session. At the meeting, Council agreed to dispose of the asset due to the high ongoing asset management costs. Comment The Street Sweeper’s disposal was not included in the 2020-21 Budget and so an amendment is required. Local Governments can dispose of assets either by public tender or auction. The Manager of Works and Services has recommended that the Street Sweeper is disposed of at auction. Consultation CEO, MOWS & MOF Statutory Implications 3.58. Disposing of property (1) In this section — dispose includes to sell, lease, or otherwise dispose of, whether absolutely or not; property includes the whole or any part of the interest of a local government in property, but does not include money. (2) Except as stated in this section, a local government can only dispose of property to — (a) the highest bidder at public auction; or (b) the person who at public tender called by the local government makes what is, in the opinion of the local government, the most acceptable tender, whether or not it is the highest tender. Policy Implications Nil


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Risk Implications

Risk: That the 2020-21 Budget does not reflect the forecast expenditure and revenue for the remaining financial year. Retaining the street sweeper would incur ongoing high maintenance costs and poor asset management.


Likely Moderate High

Action / Strategy

This item has been evaluated against the Shire of Bruce Rock’s Risk Management Procedure’s Risk Matrix. The perceived level of risk is considered to be “High” risk. As a High Risk, the Manager of Finance will be monitoring the progress regularly.

Financial Implications Reduction in assets held as Plant and Equipment of $67,670 Proceeds on Sale approximately $30,000 Loss on Sale on Assets (Non-Cash Amount) - $37,670 Strategic Implications Shire of Bruce Rock – Strategic Community Plan 2017-2027 Governance Goal 12 - Council leads the organisation in a strategic and flexible manner Voting Requirements Absolute Majority

OFFICER RECOMENDATION AND COUNCIL DECISION Resolution OCM Mar 21 – 11.5.2 Moved: Cr Crooks Seconded: Cr Waight That Council adopt the following amendment to Budget for 2020-21, sale of Street Sweeper (P3360), registration BK029 by auction; a. GL 121224 - Transport – Loss on Sale of Asset - $37,670 b. Proceeds from Sale of Asset - $30,000



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13. Confidential Items


13.1 Landfill Site Operation and Management Service

Contract and Waste Collection Service Key

Performance Indicators Review for February 2021

File Reference: 4.1.1 Waste Management

Reporting Officer: Mr Julian Goldacre, Environmental Health Officer

Author: Mr Julian Goldacre, Environmental Health Officer

Disclosure of Interest: Cr PG Negri

Attachments: Item 11.1.1 - Attachment A –Landfill site operation and

management service KPIs to early March 2021

Item 11.1.1 - Attachment B – Waste Collection Service KPIs

to early March 2021.

COUNCIL DECISION Resolution OCM Feb 21 – 13.1.1 Moved: Cr Waye Seconded: Cr Rajagopalan That in accordance with Section 5.23(2) of the Local Government Act 1995, the meeting is closed to the members of the public for this item as the following sub-section applied: (e) a matter that if disclosed would reveal - … (ii) information that has a commercial value to a person; or (iii) information about the business, professional, commercial or financial affairs of a person

Carried 8/0

COUNCIL DECISION Resolution OCM Feb 21 – 13.1.2 Moved: Rajagopalan Seconded: Waight That in accordance with Section 5.23(2) of the Local Government Act 1995, Council reopens the meeting to the members of the public. Carried 8/0


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OFFICER RECOMENDATION AND COUNCIL DECISION Resolution OCM Mar 21 – 13.1.3 Moved: Cr Waye Seconded: Cr Rajagopalan That Council resolves to: 1. Accept the Officer report for the Contractor Refuse and Landfill Contract Key Performance Indicators for February and early March 2021, and ongoing operational undertakings. 2. Consider the increased cost of undertaking the in-house, by Shire landfill management and confirms the funds to do so for the mid-year budget review for a period of three months. 3. Should funds be successfully secured as detailed in resolution Point 2, that the Contract for the landfill site operation and management service is formally cancelled within a reasonable timeframe determined by the Chief Executive Officer to enable successful transition to the Shire of Bruce Rock to undertake the landfill site operation and management service.



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13.2 RFQ Caravan Park Ablutions Block

File Reference: 8.2.8.1 Tenders/Quotes




Attachments: Item 13.2 Attachment A - RFQ 02/21 Caravan Park Ablutions

Specification

Item 13.2 Attachment B - RFQ Submission – Modular WA

OFFICER RECOMENDATION AND COUNCIL DECISION Resolution OCM Mar 21 – 13.2.1 Moved: Cr Rajagopalan Seconded: Cr Waight That in accordance with Section 5.23(2) of the Local Government Act 1995, the meeting is closed to the members of the public for this item as the following sub-section applied: (c) a contract entered into, or which may be entered into, by the local government and which relates to a matter to be discussed at the meeting; and (e) a matter that if disclosed, would reveal — (i) a trade secret; or (ii) information that has a commercial value to a person; or (iii) information about the business, professional, commercial or financial affairs of a person,

Carried 8/0

OFFICER RECOMENDATION AND COUNCIL DECISION Resolution OCM Mar 21 – 13.2.1 Moved: Cr Rajagopalan Seconded: Cr Waye That in accordance with Section 5.23(2) of the Local Government Act 1995, Council reopens the meeting to the members of the public.

Carried 8/0


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Officer Recommendation That Council consider submission for Request for Tender (RFQ 02/21) Supply and Delivery of Bruce Rock Caravan Park Ablution Block and provide direction to the Chief Executive Officer to accept/decline or vary the quotation. Council elected to amend the recommendation to accept the quotation and direct the Chief Executive Officer to enter into discussion with the Tenderer regarding items that may be excluded/varied.

COUNCIL DECISION Resolution OCM Mar 21 – 13.1 Moved: Cr Rajagopalan Seconded: Cr Foss That Council accepts submission by Modular WA for Request for Quotation (RFQ 02/21) Supply and Delivery of Bruce Rock Caravan Park Ablution Block and accept the quotation and direct the Chief Executive Officer to enter into discussion with Modular WA regarding minor variations items which may be excluded/varied.



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14. Closure of Meeting

The Shire President Stephen Strange thanked everyone for their attendance and declared the meeting closed at 4.45pm. These minutes were confirmed at a meeting on 15 April 2021. ___________________ Cr Stephen Strange Shire President

15 April 2021

Bush Fire Advisory Meeting – 19 March 2021

Bruce Rock Bush Fire Advisory Committee Meeting to be held in Bruce Rock Shire Council Chambers

Friday 19 March 2021 commencing at 4.30pm

Minutes

1. Meeting Opened The Chair, Ian Dolton (CBFCO) opened the meeting at: 4.30pm

2. Attendance: Cr Ian Dolton – CBFCO, Bruce Rock Justin Corrigan – DFES Murray Boyd – Babakin BFB Trevor Cosgrove – Shackleton BFB Alan O’Toole - Minutes

Apologies: Cr S Strange Cr T Crooks Darren Mollenoyux Melissa Schilling Perry Hodgkiss Tony Irvine Greg Tippet

3. Minutes from Previous Meeting

Minutes from the meeting held on Friday 17th July 2020. Moved: Murray Boyd Seconded: Trevor Cosgrove

4. Business Arising from Previous Meeting

Justin was able to update on the arrival of the new truck for Shackleton. It has been built and is currently being tested. Delivery time is expected to be the next few weeks to the Northam office. Modern fire trucks now have an operational lifespan of about 20 years. It was discussed that the Babakin truck is probably the next up for replacement, having been in service for around 15 years. The Standpipe Trailer has been completed by Hunter Ag and Fab, and will be housed at the Bruce Rock VFES building. Any other “Business Arising” of an incidental nature will be dealt with either in the Brigade Reports or in General Business.

5. Brigade Reports

5.1. Bruce Rock VES No report

5.2. Babakin Bush Fire Brigade

Murray: Babakin attended one fire – the hay truck which caught alight on the Corrigin Road.


There was much discussion over the use of standpipes, particularly in those areas where there isn’t scheme water available. Some standpipes have been reportedly “locked open” and therefore there is the opportunity for anybody to use the water for any purpose, including for spraying, which is contrary to their allowed purpose. It is also possible that some of the farmers drawing water are not even Bruce Rock ratepayers. The issue of standpipes and the drawing of water for unauthorized purposes was discussed and will be brought to the Shire’s attention for further action.

5.3. Ardath Bush Fire Brigade

No report

5.4. Shackleton Bush Fire Brigade

Trevor: Shackleton BFB are pleased to be taking possession of the new fire truck when it arrives. There is a proposal to paint a mural on the side of the Shackleton Fire Shed – this will need Council approval and Steve (from Steve’s Sculptures) has been asked to provide some preliminary ideas in sketch form to give Council opportunity to consider prior to approval. Steve is thinking that it will depict a “rural bushfire scene”. The idea has been raised with the Shackleton community and there is general support for the project.

5.5. Shire of Bruce Rock Ian: There were not many significant fires in the District over the course of this season, and as such it was reasonably uneventful for the Brigades. The CBFCO attended the DOAC in Merredin and noted that John Flockhart is a dynamic and BFB focused Chair. It was also addressed at DOAC when DFES request extra resources for fighting fires outside the District (e.g. Wooroloo fire) that these requests must come through the CBFCO. Murray mentioned that Bushfire crews are usually happy to attend but do not want to be merely observers while their appliances are being used by others. They see this as a waste of their time. This was acknowledged by Justin, who also said that unfortunately it is sometimes just the appliances that are needed as often there are enough firefighters, both career and volunteer, from the area affected to manage the fireground, and they have the local knowledge that is critical to effectively and safely fight the fire. It was also announced that Narembeen are now going to allow burning on Sundays and Public Holidays from now on.

5.6. Korbelka Bush Fire Brigade No report

5.7. DFES

Justin: It has been an unusual season, with the fires along the scarp, and then of course flooding in other areas. DFES resources have been stretched along a large area of WA. The training season is now starting, recently the BK VFES undertook BA training. Justin agreed to send training calendars out so that BFBs can see what’s available. Some training has been changed – there is a pilot for the farmer response


regarding bushfire safety and firefighting skills which has been reduced to one day. Some training is also available online for the first time.

6. General Business Alan: There has been communication from DFES re: Amendments to the Bush Fire Regulations regarding Total Fire Ban Prescribed Activities. A Fact Sheet is attached to the Minutes. Also, discussion took place around Bush Fire Risk Management Plans as a requirement to undertake clearing undertaken for the purpose of preventing the occurrence or spread of fire. Justin said that there is a roll-out of support for completing these Plans, and Bruce Rock will be contacted when this occurs. Harvest Bans – the episode when a harvest ban in the Shire was placed and then lifted, while conditions in the Shackleton area were still dangerous and not conducive to it being lifted was discussed. Ian said that how we manage and decide on the placing and lifting of harvest bans in the Shire will be reviewed prior to the next fire season and as this could possibly result in a Policy change it will then have to be approved by Council before being put into effect. Research is still taking place about using the new and emerging technologies to better read and coordinate the conditions and thus our response on hazardous fire safety days. Firebreak management, inspections and enforcement etc. Discussion took place around how this will be managed for the upcoming season and a suggestion was made which came from Matt Sharpe at WA Contract Rangers with regard to how they assist with the Shire of Beverley’s Firebreak management. They issue cautionary letters before the season commences to those farmers in the district who are known to be regularly non-compliant and let them know that on the day that firebreaks are due to be in place they will be visited by the Contract Ranger, and if their properties are non-compliant at that time they will be issued with an immediate penalty and also a warning that penalties will continue to be applied until such time as their firebreaks are done to the legislative requirements. This was agreed to be a good strategy as it can happen directly at the time, and not have any waiting period before penalties are issued. If agreed, this would again require a change of Policy to be approved by Council.

7. Date of Next Meeting

Friday 1st October 2021 commencing 4.30pm Shire of Bruce Rock Council Chambers.

8. Meeting Closed The Chair thanked everyone for attending and closed the meeting at 5.43pm.

Shire of Bruce Rock Works and Services Committee Meeting held in

Bruce Rock Shire Council Chambers on Monday the 22nd March 2021, commencing at 12.05pm

MINUTES

1. Meeting Opened The Shire President, Cr Stephen Strange, opened the meeting at 12.05pm

2. Attendance

Cr SA Strange Shire President Cr IS Dolton Councillor Cr BJ Waight Councillor Cr K Foss Councillor Cr T Crooks Councillor Darren Mollenoyux Chief Executive Officer David Holland Manager of Works & Services Brockman Williams Works Supervisor- Construction & Maintenance Damien Bow Rec Centre and Gardens Manager Observer Cr P Negri Councillor

Apologies

Cr R Rajagopalan Deputy President Alan O’Toole Deputy Chief Executive Officer Vern Jetta Works Supervisor- Town & Maintenance

3. Minutes

That the minutes of the Works and Services Committee held on the 15th October 2020 be confirmed as a true and correct record.

COMMITTEE DECISION Resolution WSCM Mar 21 – 3.1 Moved: Cr Waight Seconded: Cr Dolton That the minutes of the Works and Services Committee held 15 October 2021 be confirmed as a true and correct record.

Carried 5/0

4. General Business Roads, Drainage & Paths

4.1 All Roads, Drainage & Paths

• Roads Maintenance The crew has been completion some maintenance works on some of the school bus routes and with the rain have been able to do them with some moisture. I have also had the crew go into the back lanes and grade them while we had the moisture. The Manager of Works and Services provided an update on the current road maintenance program.

• R2R & Council Funded We have completed three of the five gravel resurfacing projects with Kwolyin South now started then onto Cook Rd. The next projects will be sealing of Belka West and completing works on the Hines Hill Rd, we will then finish at Totadgin Rd, these projects I would like completed by mid-May early June and will go onto our Maintenance works. The Manager of Works and Services provided an update on the current Roads to Recovery Program and Council funded projects.

• RRG Program Bruce Rock-Narembeen Rd SLK 20.25 to Boundary, was completed before the Christmas break. The Manager of Works and Services provided an update on the current Regional Road Group Program. Discussion was held around priority roads and future projects under this program. The Committee also raised concern regarding the same roads competing on different funding programs.

• Drainage Works Noonajin Road – the storm water drain is now cleaned out and section concreted to stop the continuing maintenance costs in fixing erosion and weeds the hole section is now complete. The Manager of Works and Services advised that the drainage works for this financial year had been completed.

• Townsite Footpaths & Kerbing Butcher Street between Parry St and Bruce St has been completed, I will get the kerb completed hopefully by the end of April. The Manager of Works and Services provided advised the footpath program is progressing well and crews are currently undertaking maintenance on some sections of the concrete footpaths.

• Blackspot Funding Wogarl West and Totadgin intersection has been completed, the other two projects are still in progress with one waiting for planting and the other for clearing permits both are on Cumminin Rd. The Manager of Works and Services provided an update on this financial years program. West Wogarl Rd works were over budget.

• Bridges Of the four bridges we have this year we have completed two and are now onto the third one on BK South Rd, they will then start the last on Old Beverley Rd. The Manager of Works and Services provided an update on the current bridges program and this was also viewed on the bus tour.

4.2 New Roads, Drainage & Paths 21/22 For Committees consideration for next meeting for next year’s budget submissions.

• Roads Maintenance

• R2R & Council Funded

• RRG Program

• Drainage Works

• Townsite Footpaths

• Blackspot Funding

• Bridges

The Manager of Works and Services requested that Councillors consider the roads shown during the bus tour and provide any further requests for roads for him to consider in preparing the 2021/2022 roads program and budget. The Manager of Works and Services provided an overview of a proposal for repair and construction works on the townsite street and in particular consideration to asphalt townsite streets going forward.

NOTE The committee agreed that going forward using asphalt on Bruce Rock townsite streets would be the preferred method of seal.

5. Machinery and Vehicles As per the Councils decision I will be putting the sweeper into the action shortly. The Tipper purchase is in progress with the two local body builders being asked to submit a quotation, I will inform the committee on the outcome. As I have stated in the council info session there are several vehicles that are now starting to have to many problems and will need to look at working through our fleet and making changes on when these vehicles are at the end of their useful life. The Manager of Works and Services provided an update on the current plant replacement program.

6. Dams and Water Capturing Works

Road trip to Railway Dam catchments. The Manager of Works and Services and the Recreation Centre Manager provided an update dam levels and current water capturing arrangements.

7. Recreation Centre The Manager of Works will provide an update on the drainage progress. The Manager of Works and Services provided the Committee with a briefing on the plans around the commencement and works for the drainage repairs/upgrade at the Bruce Rock Recreation Centre. The Committee reiterated the importance of this project and that we must get it right and even if it takes a bit longer the finished product must be to an excellent standard.

Rec Centre Manager about the oval re-furbish and dams. The Recreation Centre Manager gave an overview of the oval maintenance program. Late 2020 the oval was verti mowed and top dressed, with some good rains the oval is currently in good condition. Water days and times have been adjusted since last year and this is proving more effective in maintaining the oval.

8. Other Matters

9. Date Next Meeting

To be advised, requested to be early May 2021.

10. Meeting Closure The Shire President, Cr Stephen Strange thanked everyone for their attendance and declared the meeting closed at 12.55pm. These minutes were confirmed at a meeting on ______________________ Cr Stephen Strange Shire President

28775DP215871R25884

O L D B E V E R L E Y R O A D

1060.998ha

12494.308ha

BR

UC

E R

OC

K S

OU

TH

RO

AD

ELLIOTTROAD

DAM

DAM

DAM

DAM

788.30

804.64

666.70

144.4549.55

48.56

287.68

69.23

302.92 252.66

56.82

55.60 56.62199.46 94.21 216.82

297.891211.3341.18179.85

169.90

118.116ha

DAM

DAM

2118

.90

2372.51

2086.36

14507DP225542

275

280

280

275

270

265

260

260

255

265 27

0 275 280

285

O/H

POW

ER LIN

E

WATERMETER

O/H

POW

ER LIN

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NOTE:ALL STRUCTURES ARE TO BE RETAINED.

NOTE:THE BOUNDARY POSITIONS ON THIS PLAN WERE OBTAINED FROMDIGITAL DATA SUPPLIED BY LANDGATE, AND WERE NOTRE-ESTABLISHED AS PART OF THIS SURVEY.

ALL LOT DIMENSIONS ARE SUBJECT TO SURVEY.

NOTE:PLEASE SEE ENLARGEMENT OFPROPOSED LOT 11 ON "LEAKE-BRUCE-01".

330

300

270

240

210180

150

120

90

60

300

N

BA C D E F G H I J

1

BA C D E F G H I J

2

3

4

5

6

7

8

9

10

11

12

1

2

3

4

5

6

7

8

9

10

11

12

REVDRAWING No.

DRWN APPVD DATEDESCRIPTIONREVPAPERSIZE

C

SURVEYOR

SURVEYDATE

HORIZONTALDATUM

VERTICALDATUM

ALL DISTANCES IN METRES A3

CLIENT:

CHKD

JOB No.

PHONE:08 9457 7900

SURVEYSLICENSED SURVEYORS

EMAIL:[email protected]

WEBSITE:RMSURVEYS.COM.AU

THIS DRAWING IS COPYRIGHT. THE USE OR COPYING OF THISDRAWING IN WHOLE OR IN PART WITHOUT THE WRITTEN PERMISSIONOF RM SURVEYS CONSTITUTES A COPYRIGHT INFRINGEMENT.

Equ a l Assur ance

Equ a l Assur ance

Equ a l Assur ance

Equ a l Assur ance

APPLICATION FOR SUBDIVISION213 BRUCE ROCK SOUTH ROAD, ARDATH

SHIRE OF BRUCE ROCK

LOT 18838 C/T VOL 1642 FOL 188 - LOT 21080 C/T VOL 1908 FOL 962

LEAKE-BRUCE-01 0LEAKE-BRUCE

KIT LEAKESS

10/03/21

AHD

KONDININ94

0 INITIAL ISSUE MV SS SS 11/03/211 SCALE AMENDED AC SS SS 18/03/21

SCALE 1:10000

0 100 200 300 400 500 600 700 800

CONSUMER POLE

POWER POLE

WATER METER

WATER SERVICE

BUILDING LINE

BOUNDARY

O/H POWER LINES

LEGEND

330

300

270

240

210180

150

120

90

60

300

N

NOTE:ALL STRUCTURES ARE TO BE RETAINED.

14507DP225542

1060.998ha

12494.308ha

BRU

CE R

OC

K SOU

TH R

OAD

E

144.4549.55

48.56

287.68

69.23

302.92

252.66

56.82

55.60

56.62199.46

94.21

216.82

169.90

118.116ha

DAM

DAM

33m

SETB

ACK

SINGLESTOREY

DWELLING

SHIPPINGCONTAINERS

34m

SETB

ACK

LARGESHED

270

275

SMALL SHEDS

WATERMETER

SUPERSEDED

B

OUNDARY

SUPERSEDED BOUNDARY

(226.72)

CONSUMER POLE

POWER POLE

WATER METER

WATER SERVICE

BUILDING LINE

BOUNDARY

O/H POWER LINES

LEGEND

LOT 11 ENLARGEMENT:- NOT TO SCALE

This data is to be used only for the p rocessing of a

Produc ed by Data Analytic s,Dep artment of Planning, Lands and Heritage, Perth WABase information sup p lied by Western Australian Land Information Authority SLIP 1180-2020-1

Subdivision Application

Decision:Printed:

160582Outstanding19/03/2021

Subdivision Ap p lic ation

14508

13932

28775

15921

19532

24617

15886

14507

23616

18868

23825

15887

13933

13917

21080

13931

14747

ArdathLocality

BabakinLocality

Shire ofBruc e Rock

●160582

0 240 480 720 960metres

Location Plan for: Application StatusOutstanding

Easements and Referrals

Ap p lication Number:

N

Existing LPS Zones and ReservesConservationPublic p urp osesRural

Region Scheme Reserves

Localities & Local Government BoundariesLocal government boundaryLocality

SHIRE OF BRUCE ROCK

MONTHLY FINANCIAL REPORT(Containing the Statement of Financial Activity)

For the Period Ended 31 March 2021

LOCAL GOVERNMENT ACT 1995

LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

TABLE OF CONTENTS

Monthly Summary Information 3 - 4

Statement of Financial Activity by Program 5

Note 1 Net Current Assets 6 - 7

Note 2 Explanation of Material Variances 8-9

Note 3 Cash and Investments 10

Note 4 Receivables 11

Note 5 Rating Revenue 12

Note 6 Disposal of Assets 13

Note 7 Capital Acquisitions 14-16

Note 8 Borrowings 17

Note 9 Reserves 18

Note 10 Budget Amendments 19

SHIRE OF BRUCE ROCK | 1

THIS PAGE INTENTIONALLY LEFT BLANK


MONTHLY FINANCIAL REPORT

FOR THE PERIOD ENDED 31 MARCH 2021 INFORMATION

PREPARATION TIMING AND REVIEW SIGNIFICANT ACCOUNTING POLICES

Date prepared: All known transactions up to 6 April 2021 GOODS AND SERVICES TAX

Prepared by: Manager of Finance Revenues, expenses and assets are recognised net of the

Reviewed by: Chief Executive Officer amount of GST, except where the amount of GST incurred is

not recoverable from the Australian Taxation Office (ATO). BASIS OF PREPARATION Receivables and payables are stated inclusive of GST

receivable or payable. The net amount of GST recoverable

REPORT PURPOSE from, or payable to, the ATO is included with receivables or

This report is prepared to meet the requirements of Local payables in the statement of financial position. Cash flows

Government (Financial Management) Regulations 1996, are presented on a gross basis. The GST components of cash

Regulation 34 . Note: The Statements and accompanying flows arising from investing or financing activities which

notes are prepared based on all transactions recorded at are recoverable from, or payable to, the ATO are presented

the time of preparation and may vary due to transactions as operating cash flows.

being processed for the reporting period after the date of

preparation. CRITICAL ACCOUNTING ESTIMATES

The preparation of a financial report in conformity with BASIS OF ACCOUNTING Australian Accounting Standards requires management to

This statement comprises a special purpose financial make judgements, estimates and assumptions that effect

report which has been prepared in accordance with the application of policies and reported amounts of assets

Australian Accounting Standards (as they apply to local and liabilities, income and expenses. The estimates and

governments and not-for-profit entities), Australian associated assumptions are based on historical experience

Accounting Interpretations, other authoritative and various other factors that are believed to be

pronouncements of the Australian Accounting Standards reasonable under the circumstances; the results of which

Board, the Local Government Act 1995 and accompanying form the basis of making the judgements about carrying

regulations. Material accounting policies which have been values of assets and liabilities that are not readily

adopted in the preparation of this statement are presented apparent from other sources. Actual results may differ from

below and have been consistently applied unless stated these estimates.

otherwise. Except for cash flow and rate setting

information, the report has also been prepared on the ROUNDING OFF FIGURES

accrual basis and is based on historical costs, modified, All figures shown in this statement are rounded to the

where applicable, by the measurement at fair value of nearest dollar.

selected non-current assets, financial assets and liabilities.

THE LOCAL GOVERNMENT REPORTING ENTITY

All Funds through which the Council controls resources to

carry on its functions have been included in this statement.

In the process of reporting on the local government as a

single unit, all transactions and balances between those

funds (for example, loans and transfers between Funds)

have been eliminated. All monies held in the Trust Fund are

excluded from the statement.


KEY TERMS AND DESCRIPTIONS

FOR THE PERIOD ENDED 31 MARCH 2021 STATUTORY REPORTING PROGRAMS

PROGRAM NAME OBJECTIVE ACTIVITIES

GOVERNANCE To provide a decision making Includes the activities of members of council and

process for the efficient allocation the administrative support available to the

of scarce resources. council for the provision of governance of the

district. Other costs relate to the task of assisting

elected members and ratepayers on matters

which do not concern specific council services.

GENERAL PURPOSE To collect revenue to allow for the Rates, general purpose government grants and

FUNDING provision of services. interest revenue.

LAW, ORDER, PUBLIC To provide services to help ensure a Supervision and enforcement of various local

SAFETY safer and environmentally laws relating to fire prevention, animal control

conscious community. and other aspects of public safety including

emergency services.

HEALTH To provide an operational framework

for environmental and community

health.

Inspection of food outlets and their control, provision of

meat inspection services, noise control and waste disposal

compliance. Management of Medical Centre which

includes Dentist Surgery, Counsellor and provision for

visiting medical practioners.

EDUCATION AND To provide services to Maintenance of daycare centre, playgroup

WELFARE disadvantaged persons, the elderly, centre, Mens Shed and senior citizen centre.

children and youth.

HOUSING To provide and maintain elderly Provision and maintenance of elderly residents

residents housing. housing, young singles units, community housing

and employee housing.

COMMUNITY To provide services required by the Rubbish collection services, operation of rubbish

AMENITIES community. disposal site, litter control and cemetery.

RECREATION AND To establish and effectively manage Maintenance of public halls, civic centres, aquatic

CULTURE infrastructure and resource which centre, recreation centres and various

will help the social well being of sporting facilities. Provision and maintenance

the community. of parks, gardens and playgrounds. Operation

of library, museum and other cultural facilities.

TRANSPORT To provide safe, effective and

efficient transport services to the

community.

Construction and maintenance of roads, airstrip, streets,

footpaths, depot, cycle ways and traffic control. Cleaning

of streets and maintenance of street trees, street lighting

etc.

ECONOMIC SERVICES To help promote the Tourism and area promotion including the Shire and its economic wellbeing. maintenance and operation of a caravan park.

Provision of rural services including weed control, vermin control and standpipes.Building Control.

OTHER PROPERTY AND To monitor and control Private works operation, plant repair and SERVICES City overheads operating operation costs and engineering operation

accounts. costs.

Shire operations as disclosed in these financial statements encompass the following service orientated activities/programs.


STATEMENT OF FINANCIAL ACTIVITY

FOR THE PERIOD ENDED 31 MARCH 2021 STATUTORY REPORTING PROGRAMS

Ref

Var. $

(b)-(a)

Var. %

(b)-

(a)/(a) Var.

Note $ $ $ $ %

Opening Funding Surplus(Deficit) 1(b) 1,796,138 1,796,138 1,810,026 13,888 1% q

Revenue from operating activitiesGovernance 82,290 61,718 92,129 30,411 49% p

General Purpose Funding - Rates 5 1,535,642 1,151,732 1,536,323 384,591 33% p

General Purpose Funding - Other 1,212,118 909,089 891,574 (17,514) (2%) q

Law, Order and Public Safety 30,398 22,799 13,693 (9,106) (40%) q

Health 53,042 39,782 39,766 (16) (0%)

Education and Welfare 4,142 3,107 9,469 6,362 205% p

Housing 203,000 152,250 155,624 3,374 2%

Community Amenities 129,776 97,332 149,973 52,641 54% p

Recreation and Culture 50,197 37,648 137,815 100,168 266% p

Transport 299,120 224,340 236,414 12,074 5% p

Economic Services 1,154,664 865,998 980,548 114,550 13% p

Other Property and Services 253,800 190,350 156,702 (33,648) (18%) q

5,008,189 3,756,142 4,400,029Expenditure from operating activities

Governance (749,800) (562,350) (602,251) (39,901) (7%) p

General Purpose Funding (85,083) (63,812) (48,974) 14,839 23% q

Law, Order and Public Safety (129,281) (96,961) (89,901) 7,060 7%

Health (568,101) (426,076) (304,994) 121,082 28% q

Education and Welfare (117,653) (88,240) (85,742) 2,497 3%

Housing (416,787) (312,590) (334,254) (21,663) (7%) p

Community Amenities (237,903) (178,427) (162,125) 16,302 9% q

Recreation and Culture (1,833,372) (1,375,029) (1,285,390) 89,639 7% q

Transport (5,371,554) (4,028,666) (1,005,215) 3,023,451 75% q

Economic Services (1,620,202) (1,215,152) (1,374,341) (159,190) (13%) p

Other Property and Services (226,059) (169,544) (166,930) 2,614 2%

(11,355,795) (8,516,846) (5,460,116)Operating activities excluded from budgetAdd Back Depreciation 5,577,968 4,183,476 1,242,653 (2,940,823) (70%) q

Adjust (Profit)/Loss on Asset Disposal 6 75,000 56,250 58,448 2,198 4%

Adjust Provisions and Accruals 1,153 865 12,458 11,593 1341% p

Operating activities excluded from budget (693,485) (520,114) 253,472

Investing ActivitiesNon-operating Grants, Subsidies and

Contributions 3,045,832 2,284,374 1,240,793 (1,043,581) (46%) q

Proceeds from Disposal of Assets 6 352,500 264,375 202,385 (61,990) (23%) q

Capital Acquisitions 7 (4,397,360) (3,298,020) (1,215,181) 2,082,839 63% p

Amount attributable to investing activities (999,028) (749,271) 227,997

Financing ActivitiesTransfer from Reserves 9 203,346 152,510 0 (152,510) (100%) q

Repayment of Debentures 8 (25,419) (19,064) (12,662) 6,402 34% p

Transfer to Reserves 9 (74,816) (56,112) (35,243) 20,869 37% p

Amount attributable to financing activities 103,111 77,333 (47,905)

Closing Funding Surplus(Deficit) 1(b) 206,736 604,087 2,243,589

KEY INFORMATION

The material variance adopted by Council for the 2020/21 year is $5,000 or 10% whichever is the greater.This statement is to be read in conjunction with the accompanying Financial Statements and notes.

threshold. Refer to Note 2 for an explanation of the reasons for the variance.

2020-21

Budget (with

amendments)

YTD

Budget

(a)

YTD

Actual

(b)

pq Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 1(a)FOR THE PERIOD ENDED 31 MARCH 2021 NET CURRENT ASSETS

SIGNIFICANT ACCOUNTING POLICIES

CURRENT AND NON-CURRENT CLASSIFICATION PROVISIONS

In the determination of whether an asset or liability is Provisions are recognised when: The council has a present

current or non-current, consideration is given to the time legal or constructive obligation as a result of past events;

when each asset or liability is expected to be settled. The it is more likely than not that an outflow of resources will

asset or liability is classified as current if it is expected to be required to settle the obligation; and the amount has

be settled within the next 12 months, being the Council's been reliably estimated. Provisions are not recognised for

operational cycle. In the case of liabilities where Council future operating losses. Where there are a number of

does not have the unconditional right to defer settlement similar obligations, the likelihood that an outflow will

beyond 12 months, such as vested long service leave, the be required in settlement is determined by considering the

liability is classified as current even if not expected to be class of obligations as a whole. A provision is recognised

settled within the next 12 months. Inventories held for even if the likelihood of an outflow with respect to any one

trading are classified as current even if not expected to be of item included in the same class of obligations may be

realised in the next 12 months except for land held for small.

resale where it is held as non current based on Council's

intentions to release for sale. INVENTORIES

Inventories are measured at the lower of cost and net

EMPLOYEE BENEFITS realisable value. Net realisable value is the estimated

The provisions for employee benefits relates to amounts selling price in the ordinary course of business less the

expected to be paid for long service leave, annual leave, estimated costs of completion and the estimated costs

wages and salaries and are calculated as follows: necessary to make the sale.

(i) Wages, Salaries, Annual Leave and Long Service Leave

(Short-term Benefits)

The provision for employees’ benefits to wages, salaries,

annual leave and long service leave expected to be settled

within 12 months represents the amount the Shire has a

present obligation to pay resulting from employees services

provided to balance date. The provision has been

calculated at nominal amounts based on remuneration

rates the Shire expects to pay and includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term

Benefits)

The liability for long service leave is recognised in the

provision for employee benefits and measured as the

present value of expected future payments to be made

in respect of services provided by employees up to the

reporting date using the project unit credit method.

Consideration is given to expected future wage and salary

levels, experience of employee departures and periods of

service. Expected future payments are discounted

using market yields at the reporting date on national

government bonds with terms to maturity and currency that

match as closely as possible, the estimated future cash

outflows. Where the Shire does not have the unconditional

right to defer settlement beyond 12 months, the liability is

recognised as a current liability.


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIESFOR THE PERIOD ENDED 31 MARCH 2021 NOTE 1(b)

ADJUSTED NET CURRENT ASSETS

Ref

Last Years

Closing

Year to Date

Actual

Adjusted Net Current Assets Note 30 June 2020 31 Mar 2021

$ $

Current Assets

Cash Unrestricted 3 2,069,240 2,501,180

Cash Restricted 3 1,331,661 1,366,892

Receivables - Rates 4 67,827 117,258

Receivables - Other 4 170,512 44,211

Loans receivable 0 0

Interest / ATO Receivable 8,747 0Inventories 82,107 46,318Contract Assets 74,205 0

0 0

3,804,298 4,075,859

Less: Current LiabilitiesPayables (343,286) (248,425)Accrued Expenses (101,296) 0Provisions - employee (333,328) (333,328)Long term borrowings (25,419) (12,757)Lease Liabilities (3,763) (1,900)

(807,093) (596,410)

Unadjusted Net Current Assets 2,997,205 3,479,450

Adjustments and exclusions permitted by FM Reg 32Less: Cash reserves & restricted assets 3 (1,331,661) (1,366,892)Add: Provisions - employee 115,299 116,373Add: Long term borrowings 25,419 12,757Add: Current Lease Liabilities 3,763 1,900

Adjusted Net Current Assets 1,810,026 2,243,589

SIGNIFICANT ACCOUNTING POLICIES KEY INFORMATION

Please see Note 1(a) for information on significant

accounting polices relating to Net Current Assets.

$2.24 M

Surplus(Deficit)

The amount of the adjusted net current assets at the end of

the period represents the actual surplus (or deficit if the

figure is a negative) as presented on the Rate Setting

Statement.

This Year YTD

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May JunAm

ou

nt

$

Adjusted Net Current Assets (YTD)

2019-20

2020-21


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY NOTE 2

FOR THE PERIOD ENDED 31 MARCH 2021 EXPLANATION OF MATERIAL VARIANCES

Reporting Program Var. $ Var. % Var.Timing/

Permanent Explanation of Variance

$ %

Opening Funding Surplus(Deficit) 13,888 1% q Permanent Surplus has increased by approx $14,000 after

comlpetion of annual financial statements.

Revenue from operating activities

Governance 30,411 49% p Timing Insurance Bonus was paid in July 2020 which

included additional $20,000 for Covid assistance

General Purpose Funding - Rates 384,591 33% p Timing Rates were raised in August 2020

General Purpose Funding - Other (17,514) (2%) q Timing The final quarterly payment for FAGS and Grants

Commission is due in May

Law, Order and Public Safety (9,106) (40%) q Timing Haven't received grant for capital BFB equipment of

reimbursement from DFES for EM Buidling in Bruce

Rock.

Education and Welfare 6,362 205% p Permanent Received a Seniors Grant - this will be amended in

Budget Review

Community Amenities 52,641 54% p Timing Rubbish and recycling charges were raised in

August 2020

Recreation and Culture 100,168 266% p Permanent Mostly the variance is the part payment for the

insurance claim for bowling green

Transport 12,074 5% p Timing This is due to timing as most of operating funding

has been received for financial year.

Economic Services 114,550 13% p Timing This is higher than budgeted due to the sales at the

supermarket and more income generated at the

Caravan Park than YTD Budget.

Other Property and Services (33,648) (18%) q Timing Private Works income less than budgeted as Team

Leader has been away resulting in less Private

Works (concreting) being completed.

The material variance thresholds are adopted annually by Council as an indicator of whether the actual

expenditure or revenue varies from the year to date budget materially.

The material variance adopted by Council for the 2020/21 year is $5,000 or 10% whichever is the greater.



FOR THE PERIOD ENDED 31 MARCH 2021 EXPLANATION OF MATERIAL VARIANCES

Reporting Program Var. $ Var. % Var.Timing/

Permanent Explanation of Variance

The material variance thresholds are adopted annually by Council as an indicator of whether the actual

expenditure or revenue varies from the year to date budget materially.

The material variance adopted by Council for the 2020/21 year is $5,000 or 10% whichever is the greater.

Expenditure from operating

activitiesGovernance (39,901) (7%) p Timing Over budget as many annual payments for IT

license fees and insurance paid in July.

General Purpose Funding 14,839 23% q Timing Slightly less than YTD as haven't written off non-

recoverable rates as budgeted.

Law, Order and Public Safety 7,060 7% Timing Electricity expenses haven't been allocated to TV

rebroadcast building

Health 121,082 28% q Timing This is under budget mainly due to high budget for

STED subsidies

Housing (21,663) (7%) p Timing Several STED connections have gone over budget

and there has been some maint costs that have also

gone over budget. Will be addressed in the Budget

Review

Community Amenities 16,302 9% q Timing The refuse site costings are over budget however

most other accounts are under budget. This will be

addressed in the budget review.

Recreation and Culture 89,639 7% q Timing Haven't commenced a lot of budgeted works

through rec facilities and deprec not raised

Transport 3,023,451 75% q Timing This is under as roads depreciation has not been

accounted for. This is processed at the end of the

financial year.

Economic Services (159,190) (13%) p Timing This is higher than budgeted purchased more

supplies for supermarket than budgeted and

completed maint works at Caravan park and factory

units.

Investing Activities

Non-operating Grants, Subsidies and Contributions(1,043,581) (46%) q Timing Still waiting for some large grant funding to come

through. $50,000 from Drought funding will be paid

in 2021-22 financial year.

Proceeds from Disposal of Assets (61,990) (23%) q Timing Still some disposal of assets to occur.

Capital Acquisitions 2,082,839 63% p Timing Most capital projects have been delayed due to

decisions around funding and selection of

contractors. An update on this will be provided in

budget review.

Financing Activities

Transfer from Reserves (152,510) (100%) Timing Recognition of interest on reserves is a timing issue.

Also had a large transfer from Transport

Infrastructure Reserve which will be reviewed in

Budget Review.

Repayment of Debentures 6,402 34% Timing Next loan repayment due in May 2021.

Transfer to Reserves 20,869 37% q Timing This is also a timing issue. Completed some of the

transfers to reserves. The sporting clubs will be

recognised in May 2021.


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIESFOR THE PERIOD ENDED 31 MARCH 2021 NOTE 3

CASH AND INVESTMENTS

Total Interest Maturity

Cash and Investments Unrestricted Restricted Trust YTD Actual Institution Rate Date

$ $ $ $

Cash on Hand

Petty Cash and Floats 2,400 2,400

At Call Deposits

Municipal Fund - Bendigo Bank 528,520 528,520 BKCB

Municipal Fund - Bankwest 1,970,260 1,218,827 Bankwest

Trust Fund 17,470 17,470 Bankwest

Term Deposits

General Reserve Fund 475,409 475,409 BKCB 0.95% 28/09/2021

Transport Infrastructure Reserve Fund 751,433 751,433 Bankwest 0.45% 15/09/2021

Sporting Clubs Facility Replacement 90,050 90,050 BKCB 0.80% 13/05/2021

Supermarket Guarantee Reserve 50,000 50,000 BKCB 0.55% 8/08/2021

Total 2,501,180 1,366,892 17,470 3,134,109

-


Total Cash Unrestricted

$3.13 M $2.5 M

Cash and cash equivalents include cash on hand, cash at bank, deposits available on demand

with banks and other short term highly liquid investments that are readily convertible to known

amounts of cash and which are subject to an insignificant risk of changes in value and bank

overdrafts.

The Transport Infrastructure Reserve was reinvested

however the funds are now invested with Bankwest.

Unrestricted 64%

Restricted35%

Trust1%



RECEIVABLES

Rates Receivable 30 June 2018 31 Mar 21 Receivables - General Current 30 Days 60 Days 90+ Days Total

$ $ $ $ $ $ $

Opening Arrears Previous Years 122,755 75,970 Receivables - General 2,007 1,456 1,052 4,176 8,691

Levied this year 1,560,634 1,577,442 Percentage 23% 17% 12% 48% 100%

Less Collections to date (1,545,582) (1,536,795) Balance per Trial Balance

Equals Current Outstanding 137,807 116,617 Sundry debtors 8,691

GST receivable 18,184

Other receivables - Skeleton Weed LAG 17,336

Net Rates Collectable 137,807 116,617 Total Receivables General Outstanding 44,211

% Collected 91.81% 92.95% Amounts shown above include GST (where applicable)

KEY INFORMATION

SIGNIFICANT ACCOUNTING POLICIES

Trade and other receivables include amounts due from ratepayers for unpaid

rates and service charges and other amounts due from third parties for goods

sold and services performed in the ordinary course of business.

Trade and other receivables include amounts due from ratepayers for unpaid rates and service charges and other

amounts due from third parties for goods sold and services performed in the ordinary course of business.

Receivables expected to be collected within 12 months of the end of the reporting period are classified as current

assets. All other receivables are classified as non-current assets. Collectability of trade and other receivables is

reviewed on an ongoing basis. Debts that are known to be uncollectible are written off when identified.

Collected Rates Due

93%

Debtors Due

$44,211

Over 30 Days

77%

Over 90 Days

48%

$116,617Current

23%

30 Days17%

60 Days12%

90+ Days48%

Accounts Receivable (non-rates)

Current

30 Days

60 Days

90+ Days

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

% C

olle

cte

d

Rates Receivable

2019-20

2020-21



RATE REVENUE

General Rate Revenue

Number of Rateable Rate Interim Back Total Rate Interim Back TotalRate in Properties Value Revenue Rate Rate Revenue Revenue Rates Rates Revenue

RATE TYPE $ $ $ $ $ $ $ $ $Differential General RateGross Rental Values (GRV) 0.072150 208 1,819,508 131,278 0 0 131,278 131,278 0 0 131,278Unimproved Values (UV) 0.011973 319 112,763,000 1,350,111 0 0 1,350,111 1,350,111 0 0 1,350,111Non-Rateable 0.000000 271 114,862 0 0 0 0 0 0 0 0

Minimum $Gross Rental Values (GRV) 483 160 564,438 77,280 0 0 77,280 77,280 1,161 2,000 80,441Unimproved Values (UV) 483 28 625,800 13,524 0 0 13,524 13,524 0 0 13,524Mining Tenaments (UV) 483 3 5,514 1,449 0 0 1,449 1,449 588 51 2,088

Sub-Totals 989 115,893,122 1,573,642 0 0 1,573,642 1,573,642 1,749 2,051 1,577,442Discount (38,000) (41,119)

Amount from General Rates 1,535,642 1,536,323

Ex-Gratia Rates 15,450 15,450

Total General Rates 1,551,092 1,551,773


%

100%

Budget YTD Actual

General Rates

Budget YTD Actual

$1.54 M $1.54 M

Rates, grants, donations and other contributions are recognised as revenues when the local government obtains control over the

assets comprising the contributions. Control over assets acquired from rates is obtained at the commencement of the rating period

or, where earlier, upon receipt of the rates.

Rates were raised in August 2020.

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

1,600,000

Gross Rental Values (GRV) Unimproved Values (UV) Mining Tenaments (UV)

Budget YTD Actual



DISPOSAL OF ASSETS

Asset Ref. Asset Description

Net Book

Value Proceeds Profit (Loss)

Net Book

Value Proceeds Profit (Loss)

$ $ $ $ $ $ $ $

Governance

BK1 CEO Vehicle 51,000 45,000 (6,000) 55,849 50,455 0 (5,394)

Health

BK09 Dr's Vehicle 20,000 18,000 (2,000)

Transport

BK3 MOWS Vehicle 35,000 25,000 (10,000)

BK041 WSFN Vehicle 40,000 25,000 (15,000) 39,001 39,773 772

BK010 Workshop Vehicle 17,500 12,500 (5,000)

BK792 Workshop Vehicle 3,000 7,000 4,000

BK237 Truck 7,000 2,500 (4,500) 9,832 6,175 (3,657)

BK238 Truck 6,000 2,500 (3,500) 9,832 3,800 (6,032)

9MT181 Dozer 55,000 30,000 (25,000) 98,319 64,546 (33,773)

BK024 Truck 82,000 80,000 (2,000)

Economic Services

Lot 341 Land - Factory Unit 12,000 10,000 (2,000)

Lot 341 Buidling - Factory Unit 75,000 75,000 0

Lot 437 Industrial Land - Lot 437 24,000 20,000 (4,000) 24,000 18,818 (5,182)

Lot 438 Industrial Land - Lot 438 0 0 0 24,000 18,818.00 (5,182)

427,500 352,500 4,000 (79,000) 260,833 202,385 772 (59,220)

%

57%$202,385

Budget YTD Actual

KEY INFORMATION

Proceeds on Sale

YTD Actual

$352,500Budget

0

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000

Proceeds on Sale

Budget Actual YTD


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY INVESTING ACTIVITIESFOR THE PERIOD ENDED 31 MARCH 2021 NOTE 7

CAPITAL ACQUISITIONS

Capital Acquisitions Annual Budget YTD Budget

YTD Actual

Total

YTD Budget

Variance

$ $ $ $

Land & Buildings 2,089,680 1,567,260 225,106 (1,342,154)Plant & Equipment 461,550 346,163 58,841 (287,321)Furniture & Equipment 122,873 92,155 66,428 (25,727)Infrastructure - Roads 1,723,237 1,292,428 864,806 (427,622)

Capital Expenditure Totals 4,397,340 3,298,005 1,215,181 (2,082,824)

Capital Acquisitions Funded By:

$ $ $ $Capital grants and contributions 3,045,832 2,284,374 1,240,793 (1,043,581)Other (Disposals) 352,500 264,375 202,385 (61,990)Contribution - operations 999,008 749,256 (227,997) (977,253)

Capital Funding Total 4,397,340 3,298,005 1,215,181 (2,082,824)


Acquisitions % Spent

28%

Capital Grant % Received

41%

Annual Budget YTD Actual

$3.05 M $1.24 M

All assets are initially recognised at cost. Cost is determined as the fair value

of the assets given as consideration plus costs incidental to the acquisition.

For assets acquired at no cost or for nominal consideration, cost is

determined as fair value at the date of acquisition. The cost of non-current

assets constructed by the local government includes the cost of all materials

used in the construction, direct labour on the project and an appropriate

proportion of variable and fixed overhead. Certain asset classes may be

revalued on a regular basis such that the carrying values are not materially

different from fair value. Assets carried at fair value are to be revalued with

sufficient regularity to ensure the carrying amount does not differ materially

from that determined using fair value at reporting date.

Annual Budget YTD Actual

$4.4 M $1.22 M

0

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

4,500

5,000

Tho

usa

nd

s

Annual Budget

YTD Actual



CAPITAL ACQUISITIONS (CONTINUED)

Row Labels

Account

Number Budget YTD Budget YTD Actual

Variance

(Under)/Over Completed

Capital Expenditure 4,397,340 3,298,005 1,215,181

Buildings 2,089,680 1,567,260 225,106

Complete upgrade of electrical compliance at Admin Building J04204 9,000 6,750 0 0%

Electrical compliance upgrade at Medical Centre J07313 37,000 27,750 6,700 18%

Replace aircon system at Medical Centre J07302 10,000 7,500 8,950 90% P

Install aircon (split system) in 61 Westral St J93403 6,000 4,500 5,640 94% P

Purchase of Lot 465, 39 Westral St Land J94407 11,475 8,606 9,233 80% P

CBD Revitalisation - Johnson Street (LRCI Grant) J11241 70,000 52,500 3,180 5%

Memorial Gardens - (Partly Funded Drought Funding) J11242 175,000 131,250 0 0%

New War Memorial J11243 30,000 22,500 30,000 100% P

Pebble Paving in Sculpture Park (Partly Funded Drought Funding) J11244 36,000 27,000 0 0%

Synthetic Grass in War Memorial (Partly Funded Drought Funding) J11245 35,000 26,250 0 0%

Amphitheatre Synthetic Grass & Opening Up Entrance (Partly

Funded Drought Funding) J11241 115,357 86,518 0 0%

Upgrade to Power at Rec Centre J11314 100,611 75,458 0 0% P

Pony Club Fencing Project (Funded with CSRFF Grant) J11349 7,663 5,747 0 0%

Pool Slide Staircase replacement structure J11442 30,500 22,875 31,141 102% P

Repairs to slide - fibreglass J11450 27,000 20,250 22,500 83%

Upgrade Depot Office J12101 22,500 16,875 23,858 106% P

Depot Gate Motors J12102 6,000 4,500 4,022 67%

Purchase Land for Supermarket Building J13041 33,000 24,750 32,661 99% P

Construction of Supermarket Building J13042 868,880 651,660 6,706 1%

Demolition & Clearing of Site J13043 0 0 18,655 0%

Bruce's Rock Picnic Facilities - Committed with PDAWS J13801 23,000 17,250 14,552 63%

Cumminin Rock - Grant Funding Approved J13941 28,000 21,000 0 0%

Upgrade of Caravan Park (LRCI Grant) ** J13102 333,674 250,256 0 0%

Electronic Noticeboard for Main St (LRCI Grant)** J13103 74,020 55,515 0 0%

Final Payment on Transportable for Curlew Dr J09301 0 0 7,307 0% P

Plant & Equipment 461,550 346,163 58,841

Purchase Plant (BK1) - Changeover J04202 55,000 41,250 53,709 98% P

Purchase Plant (BK09) - Changeover J07301 40,000 30,000 0 0%

BK3 - Changeover MOWS Vehicle J12111 45,000 33,750 0 0%

BK010 - Changeover Workshop Manager Vehicle (to be pooled) J12105 28,000 21,000 0 0%

Replacement Motor for Kubota Ride on Mower J12108 12,000 9,000 5,132 43% P

Retro Fit Side Tipper Door (Interlock) for 3 side tippers J12119 11,550 8,663 0 0%

BK024 - Changeover UD Tip Truck J12142 270,000 202,500 0 0%

Furniture & Equipment 122,873 92,155 66,428

IT Backup Hardware, Firewall & Server UPS J04208 14,683 11,012 12,178 83%

Altus Payroll J04215 50,000 37,500 20,397 41%

Altus Procurement J04216 16,500 12,375 0 0%

Altus Records Management J04217 35,000 26,250 21,742 62%

Altus Bank Reconciliation J04218 0 0 5,423 0% P

Seating for the Pool (Funded by Drought Funding) J11448 6,690 5,018 6,689 100% P



CAPITAL ACQUISITIONS (CONTINUED)

Row Labels

Account

Number Budget YTD Budget YTD Actual

Variance

(Under)/Over Completed

Infrastructure - Roads 1,723,237 1,292,428 864,806

Asphalt Carpark at Rec Centre (Partly Funded Drought Funding) J11347 97,330 72,998 0 0%

Upgrade Drainage at Club/Rec Centre (Partly Funded Drought Funding) J11346 150,000 112,500 4,877 3%

Installation of Permanent Parklets Main St (LRCI Grant) RC201 51,983 38,987 0 0%

Council Funded Road Works

Kerb Replacement in Townsite (Partly Funded Drought Funding) KR 37,091 27,818 0 0%

Butcher St Footpath (in front of CEACA units) FC132 16,000 12,000 10,432 65%

Totadgin Hall Road - construct & seal RC163 160,000 120,000 7,557 5%

Regional Road Group

Black Spot - Lawrie Rd & Cumminin Road Intersection RC024 15,359 11,519 0 0%

Black Spot - BK-NB Rd & Cumminin Road Intersection ** RC045 117,567 88,175 3,500 3%

Black Spot - Wogarl Rd & Totoadgin Rd Intersection ** RC013 20,250 15,188 29,497 146% P

Bruce Rock - Narembeen Road RC176 473,210 354,908 422,863 89%

Roads to Recovery

Belka West Road - reseal 2km RR005 36,000 27,000 48 0%

Kwolyin South Road - gravel resheet 2.6km & gravel resheet 0.72km RR009 43,200 32,400 35,396 82%

Hines Hill Road - construct & reseal 0.45km RR015 60,000 45,000 2,864 5%

Old Beverley Road - gravel resheet 0.55km, 0.75km & 0.85km RR050 31,100 23,325 27,195 87%

Cook Road - gravel resheet 1.61km RR083 19,320 14,490 11,806 61%

Carger Road - gravel resheet 2.05km RR086 24,600 18,450 21,807 89%

Cole Boundary Road - gravel resheet 2.5km RR107 30,000 22,500 44,413 148% P

Bridges - Replace with Culverts

Bruce Rock South Road (Bridge 5235, 2 barrels @ 1.6m dia HDPE

pipes) BR003 64,090 48,068 59,619 93%

Babakin South East Road (Bridge 5096, 5 barrels @ 900mm dia HDPE

pipes) * Council funded BR007 55,992 41,994 56,785 101% P

Narembeen Boundary Road (Bridge 5011 12 barrels @ 750mm dia

HDPE pipes BR026 74,250 55,688 83,069 112%

Old Beverley Road (Bridge 4041, 4 barrels @ 1050mm dia HDPE

pipes) BR050 56,180 42,135 17,477 31%

Council Funded Drainage Works

Concrete Open Drain - Noonajin Road DC001 27,590 20,693 19,712 71%

Railway Dam Infrastructure (LRCI Grant) ** J13610 62,125 46,594 5,891 9%

** Budget Amendment


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY FINANCING ACTIVITIES

FOR THE PERIOD ENDED 31 MARCH 2021 NOTE 8

BORROWINGS

InterestInformation on Borrowings Year End Repayments

Particulars 30/6/20 Actual Budget Actual Budget Actual Budget Actual Budget

$ $ $ $ $ $ $ $ $

HousingLoan 3 - Construct House 272,000 0 0 12,662 25,419 259,338 246,581 2,026 3,958

0

Total 272,000 0 0 12,662 25,419 259,338 246,581 2,026 3,958

All debenture repayments were financed by general purpose revenue.


Dates for repayments 2 Nov 2020 & 3 May 2021

Principal Principal

$1.37 M $259,338

New Loans

$2,026

Reserves Bal Loans Due

Repayments

All loans and borrowings are initially recognised at the fair value of the consideration received less

directly attributable transaction costs. After initial recognition, interest-bearing loans and borrowings

are subsequently measured at amortised cost using the effective interest method. Fees paid on the

establishment of loan facilities that are yield related are included as part of the carrying amount of the

loans and borrowings.

All loans and borrowings are initially recognised at the fair value of the consideration received

less directly attributable transaction costs. After initial recognition, interest-bearing loans and

borrowings are subsequently measured at amortised cost using the effective interest

method. Fees paid on the establishment of loan facilities that are yield related are included

as part of the carrying amount of the loans and borrowings.

Principal

Repayments

$12,662

Interest Expense

Outstanding

0

5,000

10,000

15,000

20,000

25,000

30,000

1

Borrowings

Actual Budget


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY OPERATING ACTIVITIES

FOR THE PERIOD ENDED 31 MARCH 2021 NOTE 9

Cash Backed Reserve

Reserve Name

Opening

Balance

Budget Interest

Earned

Actual Interest

Earned

Budget

Transfers In

(+)

Actual

Transfers In

(+)

Budget

Transfers Out

(-)

Actual

Transfers Out

(-)

Budget Closing

Balance

Actual YTD

Closing Balance

$ $ $ $ $ $ $ $ $

Reserves cash backed - Leave 115,299 1,153 1,074 0 0 116,452 116,373

Reserves cash backed - Plant Replacement 6,287 63 59 0 0 6,350 6,346

Reserves cash backed - Housing 228,033 2,280 2,123 0 0 230,313 230,156

Reserves cash backed - Council Housing 3,667 37 34 0 0 3,704 3,701

Reserves cash backed - Transport Infrastructure 741,062 7,411 10,383 0 (203,346) 545,127 751,445

Reserves cash backed - Sports Facility Replacement 97,939 979 894 20,000 20,000 0 118,918 118,833

Reserves cash backed - Bowls SCF 18,420 184 139 6,000 0 24,604 18,560

Reserves cash backed - Cricket SCF 15,282 153 116 6,000 0 21,435 15,398

Reserves cash backed - Football SCF 4,922 49 37 6,000 0 10,971 4,960

Reserves cash backed - Hockey SCF 18,420 184 139 6,000 0 24,604 18,560

Reserves cash backed - Netball SCF 13,535 135 102 6,000 0 19,670 13,637

Reserves cash backed - Squash SCF 383 4 3 6,000 0 6,387 386

Reserves cash backed - Tennis SCF 18,410 184 139 6,000 0 24,594 18,549Reserves cash backed - Supermarket Guarantee 50,000 0 0 0 0 0 50,000 50,000

1,331,661 12,816 15,243 62,000 20,000 (203,346) 0 1,203,131 1,366,904

KEY INFORMATION



FOR THE PERIOD ENDED 31 MARCH 2021 BUDGET AMENDMENTS

Amendments to original budget since budget adoption. Surplus/(Deficit)

GL Code Description Council Resolution Classification

Non Cash

Adjustment

Increase in

Available Cash

Decrease in

Available Cash

Amended Budget

Running Balance

Surplus / (Deficit)

$ $ $ $

121310 INCOME - State Black Spot funding OCM Sep 20 - 11.2.6 Permanent 91,878 91,878

RC013 CAPITAL EXPENDITURE - Wogarl West Road OCM Sep 20 - 11.2.6 Permanent 20,250 71,628

RC045 CAPITAL EXPENDITURE - Cumminin Road OCM Sep 20 - 11.2.6 Permanent 117,567 (45,939)

130303 INCOME - Supermarket Grant Funding OCM Nov 20 - 11.3.6 Permanent 375,578 329,639

111307 INCOME - Amphitheatre Grant - CBH Grass Roots Funding OCM Nov 20 - 11.3.6 Permanent 8,000 337,639

114305 INCOME - Pool Grants - Aust Day Covid Safe OCM Nov 20 - 11.3.6 Permanent 21,500 359,139

138306 INCOME - Community Development Grant - Thank a Vol OCM Nov 20 - 11.3.6 Permanent 1,000 360,139

032331 INCOME - Drought Funding OCM Nov 20 - 11.3.6 Permanent 500,000 (139,861)

113310 INCOME - Amphitheatre Non-Op Grant (Drought) OCM Nov 20 - 11.3.6 Permanent 100,000 (39,861)

131314 INCOME - Rec Centre - Non-Op Grant (Drought) OCM Nov 20 - 11.3.6 Permanent 220,000 180,139

117302 INCOME - Other Culture Grant (Drought) OCM Nov 20 - 11.3.6 Permanent 150,000 330,139

121318 INCOME - Transport Other Grants (Drought) OCM Nov 20 - 11.3.6 Permanent 30,000 360,139

117302 INCOME - Other Culture - Saluting their Service Grant OCM Nov 20 - 11.3.6 Permanent 150,000 210,139

EXPENDITURE - Adverse Event Plan OCM Nov 20 - 11.3.6 Permanent 5,000 205,139

CAPITAL EXPENDITURE - Amphitheatre Synthetic Grass OCM Nov 20 - 11.3.6 Permanent 115,357 89,782

EXPENDITURE - Aust Day Covid Safe Grant OCM Nov 20 - 11.3.6 Permanent 21,500 68,282

EXPENDITURE - Thank a Volunteer Day Celebrations OCM Nov 20 - 11.3.6 Permanent 1,000 67,282

CAPITAL EXPENDITURE - Supermarket Construction OCM Nov 20 - 11.3.6 Permanent (98,120) 165,402

130304 INCOME - Supermarket Contributions & Donations OCM Nov 20 - 11.3.6 Permanent 217,000 382,402

130305 INCOME - Supermarket Loan OCM Nov 20 - 11.3.6 Permanent 313,000 695,402

INCOME - Sale of Land (Industrial Lots) OCM Nov 20 - 12.2 Permanent 37,636 733,038

Drought Funding - Permanent Parklets in Main St SCM Dec 20 - 8.1.1 Permanent 51,983 681,055

Drought Funding - Electronic Notice Board SCM Dec 20 - 8.1.1 Permanent 74,020 607,035

Drought Funding - Caravan Park Upgrades SCM Dec 20 - 8.1.1 Permanent 333,674 273,361

Drought Funding - Railway Dam Catchment SCM Dec 20 - 8.1.1 Permanent 62,125 211,236

Drought Funding - Cricket Training Wickets Power SCM Dec 20 - 8.1.1 Permanent 4,500 206,736138205 Transfer of 27 Jermyn St, Shackleton OCM Feb 21 - 11.3.3 Permanent 2,000 204,736

0 1,565,592 1,360,856 204,736KEY INFORMATION The carry forward surplus needs to be confirmed as part of the Budget Review process.


Chq/EFT Date Name Description Amount

EFT17087 04/03/2021 AUSTRALIAN GOVERNMENT CHILD SUPPORT AGENCY PAYROLL DEDUCTIONS $166.66

EFT17088 04/03/2021 SAMANTHA LEE BOYD PAYROLL DEDUCTIONS $103.22

EFT17089 04/03/2021 BANNISTER DOWNS DAIRY SUPERMARKET ORDER $314.90

EFT17090 04/03/2021 BDD AUSTRALIA PTY LTD T/A BEGA SUPERMARKET ORDER $2,544.51

EFT17091 04/03/2021 COUNTRYWIDE FRIDGELINES PTY LTD SUPERMARKET FREIGHT CHARGES $61.57

EFT17092 04/03/2021 EASTWAY FOOD SUPPLIES SUPERMARKET ORDER $1,544.83

EFT17093 04/03/2021 JANINE MICHELLE COSGROVE REIMBURSEMENT FOR SUPERMARKET EXPENSES

(STOCK PURCHASES IN PERTH)

$1,913.94

EFT17094 04/03/2021 LUKERATIVE PLUMBING, GAS & MAINTENANCE PLUMBING WORKS AT SHIRE PROPERTY $387.20

EFT17095 04/03/2021 MAROK WA PTY LTD SUPERMARKET ORDER $445.55

EFT17096 04/03/2021 MARTINS PRODUCE SUPERMARKET ORDER $3,173.63

EFT17097 04/03/2021 METCASH TRADING LIMITED SUPERMARKET ORDER $11,435.41

EFT17098 04/03/2021 PETER MICHAEL FUCHSBICHLER RUBBISH COLLECTION AND REFUSE SITE

MAINTENANCE FNE 03/03/2021

$3,387.02

EFT17099 04/03/2021 SANDS FRIDGE LINES SUPERMARKET FREIGHT CHARGES $1,048.32

EFT17100 04/03/2021 SHIRE OF BRUCE ROCK - T/AS BRUCE ROCK

SUPERMARKET

PURCHASES FOR FEBRUARY (BUILDING

MAINTENANCE, MED CENTRE, SUPERMARKET,

CARAVAN PARK, DEPOT CRIB ROOM, COUNCIL

MEETING REFRESHMENTS, CLEANING SUPPLIES,

OFFICE)

$438.12

EFT17101 04/03/2021 SHIRE OF BRUCE ROCK PAYROLL DEDUCTIONS $1,102.00

EFT17102 11/03/2021 ADVANCED AUTOLOGIC PTY LTD WORKSHOP CONSUMABLES $1,070.00

EFT17103 11/03/2021 AFLEX TECHNOLOGY (N.Z) LTD POOL INFLATABLES FOR AUSTRALIA DAY $3,578.30

EFT17104 11/03/2021 ARDATH HOTEL CATERING FOR SKELETON WEED LAG MEETING $525.00

EFT17105 11/03/2021 ASHDOWN INGRAM PARTS FOR BK373 $104.24

EFT17106 11/03/2021 AUSTRALIA POST POSTAGE FOR FEBRUARY 2021 $296.46

EFT17107 11/03/2021 AVON WASTE RECYCLING FOR FEBRUARY 2021 $3,435.60



EFT17110 11/03/2021 BGC CEMENT CEMENT FOR BRIDGE WORKS $3,300.00

EFT17111 11/03/2021 BK AIR & SERVICES AIR CONDITIONER REPAIRS AT SHIRE PROPERTY $515.20EFT17112 11/03/2021 BOC LIMITED GAS BOTTLE RENTAL $146.02

EFT17113 11/03/2021 BROWNLEY'S PLUMBING & GAS PLUMBING WORKS AT VARIOUS SHIRE PROPERTIES $330.00

EFT17114 11/03/2021 BRUCE ROCK COMMUNITY RESOURCE CENTRE (INC) ROCK REVIEW SALES $155.00EFT17115 11/03/2021 BRUCE ROCK ENGINEERING PARTS FOR BK512 $123.64

EFT17116 11/03/2021 BRUCE ROCK LPO POSTAGE AND STATIONERY ITEMS FOR

JANUARY/FEBRUARY 2021

$103.23

EFT17117 11/03/2021 BRUCE ROCK TYRES TYRES FOR BK04 $714.80

EFT17118 11/03/2021 BUNNINGS WAREHOUSE MATERIALS FOR BRIDGE WORKS $501.00

EFT17119 11/03/2021 C-STORE DISTRIBUTION SUPERMARKET ORDER $3,537.25

EFT17120 11/03/2021 CHALLENGE OFFICE SUPPLIES OFFICE CHAIR MAT $279.00

EFT17121 11/03/2021 CLINICARE PHARMACY BRUCE ROCK DISPOSABLE FACE MASKS $41.90

EFT17122 11/03/2021 CODY EXPRESS TRANSPORT FREIGHT CHARGES $52.27

EFT17123 11/03/2021 COLESTAN ELECTRICS ELECTRICAL WORKS AT VARIOUS SHIRE PROPERTIES $344.96

EFT17124 11/03/2021 COMBINED TYRES PTY LTD BATTERY FOR BK613 $221.76

EFT17125 11/03/2021 DANIELS HEALTH SERVICES DISPOSAL OF SHARPS $304.29

EFT17126 11/03/2021 DAVE'S TREE SERVICE TREE LOPPING BRUCE ROCK AND SHACKLETON $5,808.00

EFT17127 11/03/2021 DYNAMIC CLEANING SERVICE KONDININ BOUNCY CASTLES FOR 2021 COMMUNITY

SUNDOWNER

$653.95

EFT17128 11/03/2021 EASTERN DISTRICTS PANEL BEATERS WINDSCREEN REPAIRS BK51 $537.50


EFT17130 11/03/2021 ELDERS RURAL SERVICES AUSTRALIA LIMITED POOL CHEMICALS $990.00

EFT17131 11/03/2021 FILTER SUPPLIES (WA) PARTS FOR BK012 $128.70

EFT17132 11/03/2021 FOWLER SURVEYS SURVEY PICKUPS 2 ROADS AND REC CENTRE $9,236.71

EFT17133 11/03/2021 GLOBAL HYDRAULIC SERVICES HYDRAULIC RAM REPAIRS BK409 $6,423.47

EFT17134 11/03/2021 GREAT SOUTHERN FUEL SUPPLIES FUEL FOR THE MONTH OF FEBRUARY 2021 $1,068.02

List of Accounts for March 2021

Municipal Account EFTs

EFT17135 11/03/2021 GREGORY SPARK SKELETON WEED LAG COORDINATOR

REIMBURSEMENT FOR EXPENSES

$72.29

EFT17136 11/03/2021 GYM CARE ANTIBACTERIAL WIPES $345.84

EFT17137 11/03/2021 GRANO DIRECT MATERIALS FOR BRIDGE WORKS $139.04

EFT17138 11/03/2021 HUNTER AG & FAB PTY. LTD. SUPPLY OF STANDPIPE TRAILER AND PUMP $4,989.18

EFT17139 11/03/2021 IT VISION IT SUPPORT $550.00

EFT17140 11/03/2021 KALAMAZOO PRINTING NEW BANKWEST CHEQUES $1,840.00

EFT17141 11/03/2021 LANDGATE- VALUATION INTERIM VALUATION $91.18

EFT17142 11/03/2021 MARKETFORCE RECRUITMENT ADVERTISING $535.09


EFT17144 11/03/2021 MCCALL MOTORS PTY LTD PURCHASES FOR FEBRUARY 2021 (GRANO CREW,

BUILDING MAINTENANCE, GARDENERS,

SUPERMARKET, WORKSHOP)

$965.30

EFT17145 11/03/2021 MCINTOSH & SON MERREDIN PARTS FOR BK6515 $76.08

EFT17146 11/03/2021 MERREDIN TELEPHONE SERVICES RELOCATION OF SERVER CABLES $406.38


EFT17148 11/03/2021 NB HARDWARE & AG SUPPLIES DEPOT BUILDING MAINTENANCE $37.20

EFT17149 11/03/2021 NUTRIEN AG SOLUTIONS CHEMICAL FOR OVAL $37.62

EFT17150 11/03/2021 OFFICEWORKS BUSINESS DIRECT STATIONERY ORDER $258.94

EFT17151 11/03/2021 PUBLIC LIBRARIES WESTERN AUSTRALIA INC PLWA MEMBERSHIP $110.00

EFT17152 11/03/2021 R2K CONTRACTING PARTS FOR BK6670 $177.25

EFT17153 11/03/2021 REPCO WORKSHOP CONSUMABLES $196.30

EFT17154 11/03/2021 RON BATEMAN & CO PARTS FOR BK613 $136.81

EFT17155 11/03/2021 RMD AUSTRALIA MATERIALS FOR BRIDGE WORKS $3,732.03

EFT17156 11/03/2021 SANDS FRIDGE LINES SUPERMARKET FREIGHT CHARGES $174.70

EFT17157 11/03/2021 SHACKLETON AND DISTRICTS CLUB INC LUNCHES AND REFRESHMENTS FOR FEBRUARY 2021

COUNCIL MEETING

$618.00

EFT17158 11/03/2021 SHIRE OF BRUCE ROCK - CREDIT CARD CREDIT CARD FOR MARCH 2021 $885.89

EFT17159 11/03/2021 SHIRE OF KELLERBERRIN HIRE OF STREET SWEEPER $2,015.00

EFT17160 11/03/2021 SHRED-X PTY LTD SHREDDING SERVICES $406.07

EFT17161 11/03/2021 SOUTHERN CROSS AUSTEREO PTY LTD ADVERTISING AROUND THE TOWNS INTERVIEWS $99.00

EFT17162 11/03/2021 STAR TRACK EXPRESS PTY LTD FREIGHT FROM VARIOUS LOCATIONS TO BRUCE

ROCK

$37.06

EFT17163 11/03/2021 SYNERGY ELECTRICITY USAGE AT SHIRE PROPERTIES $15,658.20

EFT17164 11/03/2021 THE WINDMILL NEWSPAPER FULL PAGE ADVERTISEMENT FOR SKELETON WEED

LAG

$30.00

EFT17165 11/03/2021 TRANSTRUCT PARTS FOR BK012, CEMENT FOR BRIDGE WORKS AND

BATCHING PLANT HOPPER REPAIRS

$759.79

EFT17166 11/03/2021 TASMAN CHEMICALS PTY LTD HAND SANITISER $40.48

EFT17167 11/03/2021 TOLL TRANSPORT PTY LTD FREIGHT FROM VARIOUS LOCATIONS TO BRUCE

ROCK

$121.10

EFT17168 11/03/2021 WA CONTRACT RANGER SERVICES RANGER SERVICES $467.50

EFT17169 11/03/2021 WA DISTRIBUTORS PTY LTD T/AS ALLWAYS FOODS CLEANING SUPPLIES $361.40EFT17170 11/03/2021 WALLIS COMPUTER SOLUTIONS SERVER BUILD TO HOUSE NEW RECORDS SYSTEM $3,629.79

EFT17171 11/03/2021 WESTRAC PTY LTD PARTS FOR BK409 $371.47

EFT17172 11/03/2021 WHEATBELT LIQUID WASTE SEPTIC PUMP OUTS AT VARIOUS SHIRE PROPERTIES $913.00

EFT17173 11/03/2021 WHEATBELT UNIFORMS, SIGNS & SAFETY UNIFORM EMBROIDERY AND SUPPLY FIRE

EXTINGUISHERS

$330.00

EFT17174 11/03/2021 WIDEAWAKE PTY LTD T/AS IDEAL SALES SUPERMARKET ORDER $1,269.56

EFT17175 11/03/2021 WURTH WORKSHOP CONSUMABLES AND PARTS FOR BK012 $499.57

EFT17176 15/03/2021 DEPARTMENT OF MINES AND PETROLEUM BSL FOR FEBRUARY 2021 $511.37



EFT17179 17/03/2021 BROWNLEY'S PLUMBING & GAS 1 STED SUBSIDY $1,000.00

EFT17180 17/03/2021 COCA-COLA AMATIL SUPERMARKET ORDER $1,618.05

EFT17181 17/03/2021 CODY EXPRESS TRANSPORT SUPERMARKET FREIGHT CHARGES $1,892.03

EFT17182 17/03/2021 COUNTRYWIDE FRIDGELINES PTY LTD SUPERMARKET FREIGHT CHARGES $62.37


EFT17184 17/03/2021 MAROK WA PTY LTD SUPERMARKET ORDER $1,132.55



EFT17187 17/03/2021 MOORE STEPHENS STAFF TRAINING $990.00


EFT17189 18/03/2021 PETER MICHAEL FUCHSBICHLER RUBBISH COLLECTION AND REFUSE SITE

MAINTENANCE FNE 17/03/2021

$3,387.02

EFT17190 18/03/2021 AUSTRALIAN GOVERNMENT CHILD SUPPORT AGENCY PAYROLL DEDUCTIONS $166.66

EFT17191 18/03/2021 SAMANTHA LEE BOYD PAYROLL DEDUCTIONS $103.22


EFT17193 22/03/2021 AUSTRALIAN TAXATION OFFICE BAS FOR FEBRUARY 2021 $16,549.00

EFT17194 25/03/2021 1300TEMPFENCE TEMPORARY FENCE HIRE $4,537.00

EFT17195 25/03/2021 AMD AUDIT & ASSURANCE DEFERRED PENSIONERS RATES CERTIFICATION AUDIT $440.00EFT17196 25/03/2021 ASHDOWN INGRAM WORKSHOP CONSUMABLES $131.12



EFT17199 25/03/2021 BROWNLEY'S PLUMBING & GAS PLUMBING REPAIRS AT VARIOUS SHIRE PROPERTIES,

CONNECT FOUR SHIRE PROPERTIES TO STED SYSTEM

AND 1 STED SUBSIDY

$18,302.45

EFT17200 25/03/2021 BRUCE ROCK CAFE - LOVE THAT FOOD CATERING FOR MEDICAL STUDENT IMMERSION

PROGRAM

$495.00

EFT17201 25/03/2021 BRUCE ROCK DISTRICT CLUB LUNCH AND REFRESHMENTS FOR MARCH COUNCIL

MEETING

$539.60

EFT17202 25/03/2021 BRUCE ROCK ENGINEERING PARTS FOR BK024 $51.80

EFT17203 25/03/2021 BRUCE ROCK MEATS SAUSAGES FOR AUSTRALIA DAY BBQ $213.29

EFT17204 25/03/2021 BRUCE ROCK TYRES TYRE REPAIR FOR BK6670 $183.40

EFT17205 25/03/2021 BURGESS RAWSON PTY LTD WATER USAGE AND RENT OF LEASED PROPERTIES $1,034.46

EFT17206 25/03/2021 BUSINESS BASE WA OFFICE FURNITURE $930.00

EFT17207 25/03/2021 C-STORE DISTRIBUTION SUPERMARKET ORDER $3,446.12

EFT17208 25/03/2021 CENTRAL AGCARE INC CORRIGIN 2020/2021 DONATION $2,000.00

EFT17209 25/03/2021 COLESTAN ELECTRICS ELECTRICAL WORKS AT VARIOUS SHIRE PROPERTIES $4,373.66

EFT17210 25/03/2021 COMBINED PEST CONTROL WA P/L BAIT STATIONS $127.60

EFT17211 25/03/2021 COPIER SUPPORT METER READING ON PHOTOCOPIER $337.07


EFT17213 25/03/2021 ELDERS RURAL SERVICES AUSTRALIA LIMITED POOL AND HERBICIDE CHEMICALS $1,144.00

EFT17214 25/03/2021 ELEC TECH DIESEL SERVICES PTY LTD REPAIRS TO BK51 $769.86

EFT17215 25/03/2021 HIPPOCKET WORKWEAR & SAFETY GERALDTON STAFF UNIFORMS $434.50

EFT17216 25/03/2021 JANINE MICHELLE COSGROVE REIMBURSEMENT FOR SUPERMARKET EXPENSES $150.00EFT17217 25/03/2021 LANDGATE- VALUATION INTERIM VALUATION $69.20

EFT17218 25/03/2021 LGIS WA ACTUAL WAGES ADJUSTMENT, WORKERS COMP FOR

30/06/2019 - 30/06/2020

$8,017.63

EFT17219 25/03/2021 LIBERTY OIL RURAL PTY LTD BULK DIESEL AND DRUMS OF OIL $24,854.00

EFT17220 25/03/2021 LUKERATIVE PLUMBING, GAS & MAINTENANCE PLUMBING WORKS AT SHIRE PROPERTY $315.70

EFT17221 25/03/2021 MAROK WA PTY LTD SUPERMARKET ORDER $603.00



EFT17224 25/03/2021 MUSEUMS AUSTRALIA MUSEUM MEMBERSHIP $150.00

EFT17225 25/03/2021 OFFICEWORKS BUSINESS DIRECT STATIONERY ORDER $145.48

EFT17226 25/03/2021 QC ULTIMATE CLEAN CARPET WATER EXTRACTION AFTER FLOOD AT

SETTLERS COURT UNIT (INSURANCE CLAIM)

$591.53

EFT17227 25/03/2021 REPCO PARTS FOR BK9649 $69.00

EFT17228 25/03/2021 ROTARY E-CLUB OF WESTERN AUSTRALIA 2021 RYPEN CAMP SPONSORSHIP $660.00


EFT17230 25/03/2021 STAR TRACK EXPRESS PTY LTD FREIGHT FROM VARIOUS LOCATIONS TO BRUCE

ROCK

$589.05

EFT17231 25/03/2021 SYNERGY ELECTRICITY USAGE AT SHIRE PROPERTY $1,301.14

EFT17232 25/03/2021 TOWN TEAM MOVEMENT STAFF TRAINING AT DOWERIN $88.00

EFT17233 25/03/2021 TRANSTRUCT PARTS FOR BK604 $76.30

EFT17234 25/03/2021 TOLL TRANSPORT PTY LTD FREIGHT TO BRUCE ROCK MED CENTRE $69.48

EFT17235 25/03/2021 TOLL TRANSPORT PTY LTD FREIGHT FROM VARIOUS LOCATIONS TO BRUCE

ROCK

$169.02

EFT17236 25/03/2021 WA DISTRIBUTORS PTY LTD T/AS ALLWAYS FOODS CLEANING SUPPLIES $181.10

EFT17237 25/03/2021 WCS CONCRETE PTY LTD CEMENT FOR BRIDGE WORKS $438.90

EFT17238 25/03/2021 WESTRAC PTY LTD PARTS FOR BK511 & BK512 $381.44

EFT17239 25/03/2021 WHEATBELT LIQUID WASTE SEPTIC PUMP OUTS AT VARIOUS SHIRE PROPERTIES $1,276.00

EFT17240 31/03/2021 AUSTRALIAN GOVERNMENT CHILD SUPPORT AGENCY PAYROLL DEDUCTIONS $166.66EFT17241 31/03/2021 SAMANTHA LEE BOYD PAYROLL DEDUCTIONS $103.22


EFT17258 31/03/2021 DEPARTMENT OF TRANSPORT (DOT CLEARING) DOT CLEARING 30/03/2021 (EOM TRANSACTION) $64,078.00

EFT17259 31/03/2021 DEPARTMENT OF TRANSPORT (DOT CLEARING) DOT CLEARING 31/03/2021 (EOM TRANSACTION) $1,201.60

$340,968.21

002 04/03/2021 LANDGATE - REGISTRAR OF TITLES NOTING ON CERTIFICATE OF TITLE THAT PROPERTY IS

SEWERED

$356.40

003 04/03/2021 SHIRE OF BRUCE ROCK PETTY CASH RECOUP FOR FEBRUARY 2021 $120.10

004 05/03/2021 WESTERN POWER DISCONNECT ELECTRICAL SUPPLY TO SHIRE

PROPERTY

$1,320.00

005 11/03/2021 LANDGATE - REGISTRAR OF TITLES NOTING ON THE CERTIFICATE OF TITLE THAT

PROPERTY IS SEWERED

$178.20

006 25/03/2021 LANDGATE - REGISTRAR OF TITLES NOTING ON CERTIFICATE OF TITLE THAT PROPERTY IS

SEWERED

$178.20

007 25/03/2021 TELSTRA TELEPHONE USAGE $3,578.22

008 25/03/2021 WATER CORPORATION WATER USAGE $12,349.87

009 25/03/2021 WATER CORPORATION WATER USAGE $364.11

010 30/03/2021 DENNIS FAIL PROPERTY DAMAGE CLAIM $300.00

011 30/03/2021 DEPARTMENT OF TRANSPORT NEW VEHICLE LICENCE BK09 & BK3 $296.90

$19,042.00

03/03/2021 PAYROLL DIRECT DEBIT OF NET PAYS WAGES FORTNIGHT ENDING 03/03/2021 $73,644.39



$226,424.78

DD7191.1 03/03/2021 AWARE SUPER PTY LTD PAYROLL DEDUCTIONS $8,724.62

DD7191.2 03/03/2021 AUSTRALIAN SUPER SUPERANNUATION CONTRIBUTIONS $2,071.66

DD7191.3 03/03/2021 BT SUPER FOR LIFE SUPERANNUATION CONTRIBUTIONS $184.30

DD7191.4 03/03/2021 VIRGIN MONEY SUPER SUPERANNUATION CONTRIBUTIONS $196.60

DD7191.5 03/03/2021 BENDIGO SMART SAVER SUPER SUPERANNUATION CONTRIBUTIONS $100.89

DD7191.6 03/03/2021 AMP RETIREMENT SAVINGS ACCOUNT SUPERANNUATION CONTRIBUTIONS $72.95

DD7191.7 03/03/2021 MACQUARIE SUPER ACCUMULATOR SUPERANNUATION CONTRIBUTIONS $148.61


DD7191.9 03/03/2021 SUPERWRAP PERSONAL SUPER PLAN SUPERANNUATION CONTRIBUTIONS $481.34




DD7226.4 17/03/2021 WEALTH PERSONAL SUPERANNUATION AND

PENSION FUND

PAYROLL DEDUCTIONS $427.73







DD7250.2 31/03/2021 HOST PLUS SUPERANNUATION PAYROLL DEDUCTIONS $417.02




PENSION FUND


Total EFTs

Municipal Account Cheques

Total Cheques

Total Wages and Salaries

Wages and Salaries

Municipal Account Direct Debits




DD7250.9 31/03/2021 AMP LIFE LIMITED SUPERANNUATION CONTRIBUTIONS $194.60

DD7191.10 03/03/2021 HOST PLUS SUPERANNUATION SUPERANNUATION CONTRIBUTIONS $417.02


PENSION FUND



DD7191.13 03/03/2021 PRIME SUPER SUPERANNUATION CONTRIBUTIONS $488.63

DD7191.14 03/03/2021 BENDIGO SUPER EASY SUPERANNUATION CONTRIBUTIONS $215.73


DD7226.11 17/03/2021 HOST PLUS SUPERANNUATION SUPERANNUATION CONTRIBUTIONS $417.35

DD7226.12 17/03/2021 MACQUARIE SUPER ACCUMULATOR PAYROLL DEDUCTIONS $648.04






DD7250.13 31/03/2021 MACQUARIE SUPER ACCUMULATOR PAYROLL DEDUCTIONS $660.89


DD7250.15 31/03/2021 WALGS PLAN SUPERANNUATION CONTRIBUTIONS $91.88


$45,761.09

EFT17158 11/03/2021 HEALTHENGINE HEALTHENGINE APP, SMS RECALLS & NEW PATIENTS $132.00

BENDIGO BANK CARD FEE $4.00

WESTERN POWER ABOLISHMENT OF ELECTRICITY SUPPLY TO SHIRE

PROPERTY APPLICATION FEE

$497.92

ACTIV8ME INTERNET FOR FEBRUARY/MARCH 2021 $45.40

WESTNET INTERNET FOR MARCH 2021 $109.95

INTERNET FOR MARCH 2021 $89.95

INTERNET FOR MARCH 2021 -$83.28

INTERNET FOR MARCH 2021 $89.95

$885.89

Total Municipal Account EFT Payments $340,968.21

Total Municipal Account Cheque Payments $19,042.00

Total Trust Account Cheque Payments $0.00

Total Wages $272,185.87

Total $632,196.08

Total Credit Card Payments

Total Municipal Account Direct Debits

Credit Card Payments

BRUCE ROCK HOCKEY CLUB

GREAT SOUTHERN CARNIVAL 2021 [email protected]

Date 4/4/2021

Bruce Rock Shire

PO Box 113

Bruce Rock

WA 6418

90611377

[email protected]

Subject: Sponsorship

Dear Darren,

Firstly, I’d like to thank you for taking the time out of your busy schedule to read this

letter and to consider our request.

We, the Bruce Rock Hockey Club, are hosting the annual Great Southern Hockey

Carnival on the weekend of the 10th and 11th of July 2021. This event attracts teams

from across the state with the potential of 300 plus participants.

We are seeking sponsorship for the weekend to help fund the event. In return the

sponsors will get exposure in a variety of different forms. For example, with funds

donated, it could be a poster/banner of your business around the recreation grounds for

the duration of the event or your logo on the weekends schedule booklet.

Alternatively, it could be to provide necessary equipment for use throughout the

carnival.

Would you and your business consider being a sponsor of the carnival?

If so, please reply via email, [email protected], with your interest and we

can further discuss the options.

Kind Regards

Andrew Shearing

PH: 0428 611 217

Bruce Rock Hockey Club

Great Southern Carnival Committee

mailto:[email protected]

agenda attachments - shire of bruce rock

Documents