agenda...blackhawk technical college district board april 17, 2019 - agenda page 3 enc. #15 a....

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Blackhawk Technical College District Board Meeting

April 17, 2019 Central Campus – Administrative Center – Board Room

5:00 PM

AGENDA 1. Call to Order 2. Public Comment Persons who wish to address the District Board may make a statement as

long as it pertains to a specific agenda item. Persons who raise issues not on the agenda may be invited back to repeat their comments at a later Board meeting when the subject is properly noticed on the agenda. Unless requested by the Board Chair from the audience, regarding a specific agenda topic, public comments or dialogue are not allowed during other portions of the Board meeting and/or discussion.

3. Special Reports Enc. #1 a. Recognition of BTC Retiree Bonnie Cisewski (Chairperson Tillman

and Dr. Tracy Pierner) Enc. #2 b. Student Success Story (Kwamesha Milsap and Bibiana Casique)

c. Student Representative to the Board Report (Information – James

Henry) 4. Information/Discussion Enc. #3 a. Financial Statement – Quarterly Update (Information – Renea

Ranguette) b. President’s Report (Dr. Tracy Pierner)

1. Community Engagement Update 2. Review of College Events 3. Upcoming Events 4. Other Communications

5. Consent Agenda Consent Agenda items will be approved in one motion; however, any

Board member may ask that any individual item be acted on separately.

Blackhawk Technical College District Board April 17, 2019 - Agenda Enc. #4 a. Approval of Minutes of the Regular District Meeting Held on

March 20, 2019 (Action) Enc. #5 b. Approval of Current Bills (Action – Renea Ranguette) Enc. #6 c. Approval of Contract Training (Action – Dr. Zahi Atallah) Enc. #7 d. Approval to Issue Continuing Contract/Employment Letters to Faculty

and Project Faculty (Action – Dr. Zahi Atallah) Enc. #8 e. Confirmation of Instructional Employment Contract Issued for the

Position of Mathematics Instructor (Renee Peterson) (Action – Brian Gohlke)

Enc. #9 f. Confirmation of Instructional Employment Contract Issued for the

Position of Communications Instructor (Kristine Weir-Martell) (Action – Brian Gohlke)

Enc. #10 g. Confirmation of Instructional Employment Contract Issued for the

Position of Automotive Technician Instructor (Corey Groebner) (Action – Brian Gohlke)

Enc. #11 h. Acceptance of Resignations (Julie Cease, Diane Jette) (Action – Brian

Gohlke) Enc. #12 i. Acceptance of Intent to Retire (Amy Mills) (Action – Brian Gohlke) 6. Action Items Enc. #13 a. Selection of Nominee for 2019 Technical Education Champion

(TECh) Award (Action – Dr. Tracy Pierner) 7. Committee Reports Finance Committee Barbara Barrington-Tillman, Chairperson Enc. #14 Meeting Held 3/20/19 Action taken Meeting Scheduled 4/17/19 – 3:45 p.m.

Blackhawk Technical College District Board April 17, 2019 - Agenda Enc. #15 a. Approval of Modifications to the Fiscal Year 2018-19 Budget

(Finance Committee Recommendation – Action) Personnel Committee Rick Richard, Chairperson Enc. #16 Meeting Held 3/20/19 Action taken Meeting Scheduled 4/17/19 – 3:30 p.m. Enc. #17 b. Approval of Exemplary Organizational Contribution Recognition in

Fiscal Year 2018-19 (Personnel Committee Recommendation – Action)

8. New Business Enc. #17 a. Date of Annual Board Retreat (Chairperson Tillman) Enc. #18 b. Armed Security Task Force Report (Information – Renea Ranguette) 9. Other Business a. WTCS Insurance Trust Representative (Eric Thornton) b. Report on District Boards Association Spring Meeting – April 12-13,

Fond du Lac 10. Future Agenda Items

ENCLOSURE #1

3. Special Reports

a. Recognition of BTC Retiree Bonnie Cisewski (Chairperson Tillman and Dr. Tracy Pierner)

Bonnie Cisewski will retire on May 3, 2019, after 43 years of service to the College, and currently serves as the IT Administrative Systems Manager. She was hired in May 1976 for the newly created Management Information Systems Department and has worked in all aspects of IT data entry and support, from introduction of PCs, to first networks to email system to Banner implementation. Throughout her career at the College, Bonnie has been involved in many initiatives, committees, and projects. A snapshot of her involvement includes Chair of the Banner Governance Committee and membership on the Curriculum Committee, Data Task Force, Outcome-Based Funding Team, Group for Procedure & Strategy (GPS), and Banner Users Group (with the other Banner colleges in Wisconsin). Bonnie has indicated she is most proud of Banner and the increasing use of technology with all the ancillary systems enhancing the Banner systems.

Bonnie’s retirement plans include family time and community service.

We wish Bonnie a long and happy retirement and thank her for her dedication to the College. She will not be able to attend the Board meeting to be recognized. A retirement plaque will be presented to her prior to her retirement date.

ENCLOSURE #2 3. Special Reports b. Student Success Story (Kwamesha Milsap and Bibiana Casique)

Kwamesha Milsap named BTC District Ambassador Blackhawk Technical College is pleased to announce Kwamesha Milsap has been selected to participate in the Wisconsin Technical College System (WTCS) District Ambassador program. The program selects one student from each of the state’s 16 technical college districts to act as advocates for vocational and technical education. Students serve a one-year term and are called upon to make special appearances, give presentations, and participate in various events on behalf of the WTCS. District Ambassadors from across the state will be honored on April 25 in the Wisconsin Dells. Bibiana Casique coordinates 2500 pound donation Blackhawk Technical College student, Bibiana Casique, recently went above and beyond when soliciting donations for the Multi-Cultural Alliance Silent Auction. Casique secured a large donation from her employer, Seneca Foods. The donation will benefit not only the silent auction but also the BTC Student Cupboard. Both students will be present at the Board meeting to provide additional information and be recognized.

2018-19 2018-19 2018-19 2017-18 2017-18COMBINED FUNDS CURRENT ACTUAL PERCENT ACTUAL PERCENT

BUDGET TO DATE INCURRED TO DATE INCURRED

REVENUE & OTHER RESOURCES:

Local Government 14,996,271$ 14,881,294$ 99.2% 14,833,507$ 100.2%

State Aids 15,953,881 13,801,367 86.5% 13,490,545 88.7%

Statutory Program Fees 5,515,110 5,715,239 103.6% 5,295,195 97.5%

Material Fees 398,190 372,356 93.5% 375,237 100.3%

Other Student Fees 855,710 956,507 111.8% 791,591 94.1%

Institutional 2,672,071 1,100,509 41.2% 1,006,597 38.8%

Federal 8,521,669 7,383,727 86.6% 7,099,314 74.6%

Other Sources (Bond/Transfer from Other Fund) 2,994,000 2,900,000 96.9% 5,250,000 98.0%

Total Revenue & Other Resources 51,906,902$ 47,110,999$ 84.0% 48,141,986$ 85.4%

EXPENDITURES BY FUNCTION:

Instruction 20,880,138$ 13,055,946$ 62.5% 13,039,700$ 66.5%

Instructional Resources 2,520,807 1,538,228 61.0% 1,226,301 44.7%

Student Services 12,418,538 10,448,240 84.1% 9,591,204 74.6%

General Institutional 5,857,092 4,117,918 70.3% 4,214,433 70.8%

Physical Plant 13,898,535 12,427,897 89.4% 10,880,686 75.5%

Auxiliary Services 352,700 255,107 72.3% 222,177 67.4%

Other Uses (Transfer to Other Fund) 94,000 - 0.0% 250,000 62.7%

Total Expenditures & Other Uses 56,021,810$ 41,843,336$ 74.8% 39,424,501$ 70.1%

EXPENDITURES BY FUNDS:

General 27,514,857$ 18,832,695$ 68.4% 18,926,672$ 70.1%

Special Revenue 4,038,690 2,046,454 50.7% 1,680,308 52.6%

Capital Projects 6,926,544 4,042,495 58.4% 2,293,679 31.9%

Debt Service 7,854,858 8,320,535 105.9% 8,297,307 101.3%

Enterprise 142,700 67,568 47.3% 44,313 37.0%

Internal Service 210,000 187,539 89.3% 175,450 83.5%

Trust & Agency 9,240,161 8,346,050 90.3% 7,756,772 77.6%

Other Uses (Transfer to Other Fund) 94,000 - 0.0% 250,000 62.7%

Total Expenditures 56,021,810$ 41,843,336$ 74.8% 39,424,501$ 70.1%

Fund Balances, Beginning 16,841,194$ 16,841,194$ 13,778,644$

Change in Fund Balance (4,114,908) 5,267,663 8,717,485 Fund Balances, Ending 12,726,286$ 22,108,857$ 22,496,129$

Debt Service DetailPrincipal Payments 6,935,000 7,135,000 102.9% 7,065,000 102.4%Interest Payments 881,858 1,151,885 130.6% 1,175,057 113.6%Other Debt Service Expenses 38,000 33,650 88.6% 57,250 42.4%

Total Debt Service Payments 7,854,858$ 8,320,535$ 8,297,307$

BLACKHAWK TECHNICAL COLLEGESummary of Revenue and Expenditures as of March 31, 2019

ENCLOSURE #3

Quarterly Financial Statement Review

March 31, 2019 General Fund

Revenue

Total revenues are up approximately $716,400 (2.9%) from the prior year. This is mainly due to increases of approximately $420,100 (7.9%) in Program Fees, $150,100 (2.4%) in Property Taxes, and $140,700 (33.1%) in Other Student Fees. The growth in Program and Other Student Fees is due to an increase in tuition rate (1.5%), credit-bearing enrollment, and online course fees, which are up by $104,199 from the prior year. The increase in Property Taxes was planned based on the 2018-19 tax levy.

Uses

Total uses are down by approximately $94,000 (0.5%) from the prior year. Instructional expenditures account for approximately $242,400 (2.1%) of the total decrease, followed by Physical Plant expenditures of approximately $70,300 (3.8%). These decreases are offset by increases in Student Services and General Institutional expenditures of approximately $123,900 (9.3%) and $119,600 (3.3%), respectively. The decrease in Instructional expenditures is mainly due to a decrease in salaries and benefits ($256,415) and supplies ($53,080), offset by an increase in equipment repair ($21,458). The decrease in salaries and benefits is due in part to vacancies in currently funded positions and also to a change in the timing of the exempt employee payroll. The College switched from 26 to 24 pay periods per year for FY2019 and as a result, there has been one less exempt employee payroll compared to the prior year.

The decrease in Physical Plant expenditures is mainly due to a decrease in facilities rental expense ($58,419), utilities ($21,017), and professional services ($23,075), offset by an increase in salaries and benefits ($38,916).

The increase in General Institutional expenditures is due to increases in salaries and benefits ($94,542) and contractual and professional services ($68,375), offset by decreases in promotions and advertising ($47,784). The increase in Student Services expenditures is mainly due to increases in salaries and benefits ($81,024) and professional services ($37,659).

Special Revenue Fund

Revenues are up approximately $68,100 (3.6%) overall compared to the prior year. State Aid is up approximately $81,100 (11.6%) primarily due to increased grant activity from prior year and Institutional Revenue is up approximately $19,700 (191.5%) due to an increase in business grants. These increases are offset by a decrease of approximately $44,900 (6.0%) in Property Taxes, as planned for grant match support. Total expenditures increased by approximately $366,100 (21.8%) over the prior year. Instructional, Student Services, and Physical Plant expenses increased by approximately $253,700 (24.4%), $82,000 (13.7%) and $27,200 (100%), respectively. The increase in Instructional expenditures is mainly due to an increase in salaries and benefits ($177,236), professional and contract services ($33,643) and minor equipment ($33,168). The increase in Student Services is due to salaries and benefits ($35,383), professional and contract services ($23,992), and supplies ($14,600), and the increase in Physical Plant is due to an increase in contract services ($27,151).

Capital Projects Fund Revenue is down by approximately $2,036,500 (40.4%) in the current year compared to the prior year due to a reduction in new debt issued by the College. In the prior year, there was a debt issuance of $5,000,000 compared to $2,900,000 in the current year. Expenditures increased by approximately $1,498,800 (58.9%), due to increases in Physical Plant ($1,567,169) and Instructional Resources ($333,332), offset by a decrease in General Institutional ($211,048). Both the increases and decreases are primarily due to the number and size of planned projects and by the timing of annual capital purchases this year compared to last year in each functional area. Other Funds Debt Service Fund revenue and other resources are down by approximately $282,900 (3.5%). This fund is used to account for the accumulation of resources and the payment of principal and interest for general long-term debt and long-term lease purchase debt. The majority of revenue is derived from property taxes, of which an allocation places amounts in this fund. In the current year, less property tax funds were allocated compared to the prior year, which is planned and there was a transfer of other resources (unused capital) in the prior year in the amount of $250,000. Expenditures are up by approximately $23,200 (0.3%). This increase is related to the principal and interest payments in the current year compared to the prior year ($46,827) and is offset by a decrease in the cost of issuing debt ($23,600). This increase in debt service payments for principal and interest was expected based on the debt maturities schedules. Enterprise Fund revenue increased by approximately $14,000 (13.4%) compared to the prior year. The decrease is all in Institutional Revenue and relates to higher sales compared to the prior year. Expenditures increased by approximately $23,300 (52.5%), mainly due to an increase in salaries and benefits ($5,482) and non-instructional equipment ($11,550). Internal Service Fund revenue is $210,000 for both years. This fund is used to account for district operations where the cost of providing goods or services by one department or unit to other departments or units is recorded on a cost-reimbursement basis. Expenses are up approximately $12,100 (6.9%) due mainly due to an increase in general liability and property insurance ($20,672), offset by a decrease in workers’ compensation insurance ($8,032). Agency Fund revenue increased by approximately $18,200 (4.7%) from the prior year due primarily to an increase in student activity fees ($24,224) as a result of increased enrollment. This increase is offset by a decrease in institutional revenue ($6,014) associated with student club fundraisings. Expenditures increased by approximately $41,300 (35.8%), due to a combined increase in salaries and benefits ($38,849) and student account expenses ($2,451). Trust Fund revenue increased by approximately $471,800 (6.3%) in the current year compared to the prior year. This is primarily attributed to increases of approximately $270,200 (4.0%) in Federal Revenue and $225,100 (33.4%) in State Aid. The increase in both these areas are due to the timing of revenue received and an increase in student aid funding from the prior year. Expenses are up approximately $548,000 (7.2%), directly related to the increase in revenues.

Regular Meeting

of the

Blackhawk Technical College District Board

March 20, 2019

Minutes

The regular meeting of the Blackhawk Technical College Board was held on Wednesday, March 20, 2019, at the BTC Monroe Campus, 210 4th Ave., Monroe, in Room 413/414. The following members were present: Barbara Tillman, Chairperson; Eric Thornton, Vice Chairperson; Laverne Hays, Secretary; Rick Richard, Treasurer; Rachel Andres; Traci Davis; Mark Mayer; Steve Pophal. Board members absent: Malik Surani. Staff present: Dr. Tracy Pierner; Dr. Zahi Atallah; Brian Gohlke; Renea Ranguette; Dr. Jon Tysse; Tony Landowski; Jackie Pins; Jennifer Thompson; Sheryl Hooker, Dustin Williams.

Chairperson Tillman called the regular meeting to order at 5:39 p.m.

Chairperson Tillman called for Public Comment. There was none.

Chairperson Tillman called for Special Reports.

The Student Success Story for the month was provided by two Professional Agriculture Students and highlighted their competition in state and national conferences.

Student Representative to the Board James Henry provided a report on past and future student activities and events.

Chairperson Tillman called for Information/Discussion items.

The February Finance Statement was reviewed.

Dr. Pierner presented the President’s monthly report. Community engagement and a review of College events were highlighted. Listening sessions have been held in Green County to receive input into how the College can expand services within the County. He participated on a Presidents’ Panel for the Wisconsin Leadership Development Institute, attended the League of Innovation Conference, and traveled to Washington, DC with Forward Janesville. Discussion has been held on partnering with Milton High School for Project Lead the Way. BTC will host five interns during this summer’s Rock County Internship Program. The Medical Assistant program will undergo a site visit for accreditation within the next month. The HLC on-site team has submitted its final report for HLC Board approval. Planning is underway for an HLC Celebration at the College.

Chairperson Tillman called for the Consent Agenda.

It was moved by Mr. Mayer and seconded by Mr. Pophal to approve the consent agenda, which included the minutes of the Regular Meeting held on February 20, 2019; current bills from the month of February – Voucher #00267681 to and including #00268671 and direct deposit expense reimbursements in the total amount of $1,353,091.53 (includes student related payments), a payroll total for the month of February of $931,080.25, payroll tax wire transfers for the month of February of $246,021.80, other wire transfers for the month of February of $28,616.75, WRS wire transfers for

ENCLOSURE #4

Blackhawk Technical College District Board Minutes March 20, 2019 Page 2 the month of February of $166,024.39, P-card disbursements for the month of February of $194,388.58, a bond payment for the month of February of $0, and a health insurance wire transfer for the month of February of $286,437.62, for a grand total of $3,205,660.92; 21 training contracts negotiated since the last meeting totaling $47,919; acceptance of resignation from Thomas Pellizzi, Purchasing Administrator, effective April 5, 2019; confirmation of an instructional employment contract issued to Bryan Coddington for the position of Electro-Mechanical Instructor at a salary of $60,000, effective March 18, 2019; confirmation of an instructional employment contract issued to Sean Fahy for the position of Engineering Instructor at a salary of $64,000, effective March 11, 2019; acceptance of two (2) intents to retire—Diane Murphy, Access and Accommodations Specialist, effective August 20, 2019, and Michelle Jubeck, Medical Coding Instructor, effective June 30, 2019; and, confirmation of an administrative employment contract issued to Desikan Srinivas for the position of Enterprise Resource Planning Systems Manager at a salary of $92,90000, effective May 6, 2019, with a one-time market adjustment of $2,500 which has a repayment clause if he leaves employment prior to June 30, 2020.

Motion carried unanimously.

Chairperson Tillman called for Action Items. There were none.

Chairperson Tillman called for Committee Reports.

The Finance Committee met prior to the Board meeting and presented its recommendations on two action items. Administration presented information at the Finance Committee meeting regarding the Learning Resource Center remodel project, which will consolidate the Library with the Student Success Center for a highly visible and accessible location for these services. The project includes relocation of the reception desk and some study rooms, removal of walls that isolate the learning labs in the Center, creation of a visible flex desk for multi-function use, consolidation of the testing and learning lab support reception area, addition of a small area of print publications and librarian research desk, and addition of tutor/study rooms and an office. Total estimated cost of the project is $280,000 and will be funded with unexpended general obligation tax exempt bonds issued for prior remodeling projects that were completed under cost. Based on Finance Committee recommendation, it was moved by Mr. Thornton and seconded by Ms. Davis to approve the Learning Resource Center remodel contingent upon Wisconsin Technical College System Board (WTCSB) approval and to request WTCSB approval of the project.

Motion carried with Mr. Hays voting no. Administration presented information regarding an RFP process to solicit bids for audit services. Three proposals were received in total with one arriving shortly after the bid opening due to FedEx delivery error. It was deemed in the College’s best interest to accept and review the proposal. Clifton Larson Allen, Milwaukee, was the lowest responsive bid, but their proposal included language stating, “work resulting from unanticipated changes will result in additional fees”. The firm indicated this is standard language within their proposals, and they were willing to remove the language if it was problematic for the College. Administration recommended removal of the language from the final contract. Clifton Larson Allen’s proposed rate was $94,210 for three years with the option to extend for two additional years at the rate of $33,280 and $34,710 respectively for years four and five.

Blackhawk Technical College District Board Minutes March 20, 2019 Page 3 Based on Finance Committee recommendation, it was moved by Mr. Pophal and seconded by Ms. Andres to award a contract to Clifton Larson Allen, Milwaukee, for audit services for three years with the option to extend for two additional years, with the understanding the language discussed would be removed from the contract.

Motion carried unanimously. Based on Finance Committee recommendation, it was moved by Ms. Davis and seconded by Ms. Andres to adopt amended Resolution 2019-8 to Wisconsin Technical College District Boards Association regarding the DBA budget development process and to communicate the request to the Association.

Motion carried with Mr. Hays voting no. The Personnel Committee met prior to the Board meeting and presented its recommendation on one action item. Based on Personnel Committee recommendation, it was moved by Mr. Pophal and seconded by Mr. Mayer to approve the issuance of a preliminary notice, pursuant to Wis. Stats. 118.22, of non-renewal of an instructional contract for Fiscal Year 2019-20.

Motion carried unanimously. Chairperson Tillman called for New Business. The results of the 2018 Personal Assessment of the College Environment (PACE) Survey were presented. Next steps to address themes of concern will be shared with the Board at a future date. The 2018 Integrated Postsecondary Education Data Systems (IPEDS) Data Feedback Report was presented. Chairperson Tillman called for Other Business.

No members expressed interest in District Boards Association officer positions for 2019-20. A reminder was provided on the Association’s Spring Meeting being held in Fond du Lac in April. Chairperson Tillman called for Future Agenda Items. Mr. Thornton requested WTCS Insurance Trust Representative be placed on a future agenda. It was moved by Mr. Thornton and seconded by Mr. Richard to adjourn the meeting at 7:23 p.m.

Motion carried. Laverne E. Hays

Secretary

ENCLOSURE #5 5. Consent Agenda b. Approval of Current Bills (Action – Renea Ranguette)

The March bills include Voucher #00269672 to and including #00269129 and direct deposit expense reimbursements in the total amount of $841,850.44 (includes student related payments), a payroll total for the month of March of $961,726.11, payroll tax wire transfers for the month of March of $393,347.22, other wire transfers for the month of March of $25,118.96, WRS wire transfers for the month of March of $155,918.52, P-card disbursements for the month of March of $169,397.31; a bond payment for the month of March of $7,733,665.21, and a health insurance wire transfer for the month of March of $291,812.96, for a grand total of $10,572,836.73.

Blackhawk Technical College

BILL LIST SUMMARYPeriod Ending March, 2019

Starting Check Number 00268672Ending Check Number 00269129 Plus Direct Deposits

PAYROLL TAXESFederal 329,843.74 State 63,503.48

393,347.22 PAYROLL BENEFIT DEDUCTIONS & FRINGE PAYMENTS Retirement -

Health and Dental Insurance 24,925.64 Miscellaneous 15,495.60

40,421.24

STUDENT RELATED PAYMENTS 183,832.84

CURRENT NON CAPITAL EXPENSES 292,178.34 CAPITAL 325,418.02 DEBT -

TOTAL BILL LISTING AND PAYROLL TAXES 1,235,197.66

PAYROLL-NET 961,726.11

SUB TOTAL BILL LISTING AND PAYROLL 2,196,923.77

PLUS OTHER WIRE TRANSFERS 25,118.96 PLUS WRS WIRE TRANSFERS 155,918.52 P-CARD DISBURSEMENTS 169,397.31 WIRE FOR LAND PURCHASE - PLUS BOND PAYMENT 7,733,665.21 HEALTH INSURANCE WIRES 291,812.96

GRAND TOTAL FOR THE MONTH 10,572,836.73

4/2/2019 2:52 PM Page 1 of 1 G:\Accounting\Controller\Board Report\FY 2018-19\2019-03\Bill List Detail.xlsx

* BTC charges do not meet LAB formula. 1 of 5

4/17/20195. Consent Agenda

c. Approval of Contract Training (Action - Dr. Zahi Atallah)

The following training contracts have been negotiated since the last meeting:

Contract # # Served Est. FTEsBTC Cost Formula

LAB Cost Formula

Actual Contract

Cost

2019-1197 E&N Hughes 8 0.05 $699 $423 $699Heartsaver AED First Aid

2020-1044 Freedom Graphics 24 0.08 $3,245 $1,568 $3,245Excel 2010

2019-1173 Little Learners Child Care 15 0.05 $977 $450 $977Pediatric First Aid

2019-1202 Prent Corp. 29 0.10 $1,493 $672 $1,493Leadership Development

2019-1203 Prent Corp. 56 0.19 $2,943 $1,344 $2,943Leadership Development

2019-1234 Schenck Process LLC 15 0.10 $1,735 $1,461 $1,735Transition to Trainer

2019-1238 Woodford State Bank 60 0.00 $448 $96 $448Personality Profiles - Technical Assistance

Report Subtotal 207 0.57 $11,540 $6,014 $11,540

ENCLOSURE #6

FULL CONTRACT DETAIL INFORMATION

Business/Industry



ENCLOSURE #6


LAB Cost Formula

Actual Contract Cost # Served Est. FTEs

BTC Cost Formula

LAB Cost Formula

Actual Contract

Cost

2019-1226 Beloit Health System 120 120.00 $2,808 $1,399 $658Spanish Basic

--WAT Grant Funding $2,151

2019-1235 Beloit Health System 60 0.20 $1,364 $397 $214Customer Service Management


2019-1219 Industrial Combustion 14 0.05 $1,313 $740 $408Respectful Workplace - Supervisors

--WAT Grant Funding $905

2019-1220 Industrial Combustion 14 0.05 $1,313 $740 $408Employment Law


2019-1227 Pratt, LLC 16 0.11 $1,252 $832 $389Basic Problem Solving/Communication Strategies


2019-1163 Scot Forge 6 0.18 $5,894 $4,049 $1,457Fluid Power 1


2019-1165 Scot Forge 6 0.18 $4,694 $4,049 $1,457Fluid Power 2


2019-1177 Scot Forge 5 0.15 $5,057 $4,431 $1,570Welding Shop Safety


Business/Industry

MULTIPLE RECIPEINT, GRANT OR OTHER COMPLEX CONTRACT BREAKDOWN INFORMATION




ENCLOSURE #6


LAB Cost Formula


BTC Cost Formula

LAB Cost Formula

Actual Contract

Cost

2019-1178 Scot Forge 5 0.15 $8,004 $6,822 $2,329Shop Math


2019-1179 Scot Forge 5 0.23 $7,370 $6,565 $2,287Blueprint Reading


2019-1180 Scot Forge 5 0.15 $19,667 $4,431 $5,786GMAW1


2019-1181 Scot Forge 5 0.15 $4,876 $4,431 $1,513GMAW2


2019-1182 Scot Forge 5 0.15 $4,876 $4,431 $1,513GMAW3


2019-1221 Scot Forge 17 0.11 $1,042 $643 $324Improving Daily Effectiveness/Proj. Mgmt. for Supv.


2019-1209 SSI Technologies, Inc. 30 0.10 $1,523 $1,107 $473Module 2 Lean Manufacturing - 5S


2019-1210 SSI Technologies, Inc. 30 0.10 $1,523 $1,107 $473Module 1 Lean Manufacturing




Business/Industry



ENCLOSURE #6


LAB Cost Formula


BTC Cost Formula

LAB Cost Formula

Actual Contract

Cost

2019-1211 SSI Technologies, Inc. 30 0.10 $1,958 $1,476 $608Problem Solving/Corrective Action


2019-1215 SSI Technologies, Inc. 12 0.74 $22,788 $9,944 $4,785MSSC Safety


2019-1222 SSI Technologies, Inc. 15 0.05 $561 $367 $174Accountability Problem Solving


2019-1223 SSI Technologies, Inc. 20 0.07 $894 $365 $184Real Colors


2019-1224 SSI Technologies, Inc. 10 0.05 $828 $624 $257Advanced Excel


2019-1225 SSI Technologies, Inc. 20 0.10 $1,655 $1,247 $514Intermediate Excel


2019-1228 SSI Technologies, Inc. 10 0.07 $871 $643 $270Lead by Example/Communication Strategies


2019-1229 SSI Technologies, Inc. 10 0.07 $1,035 $783 $321Lead by Example/Communication Strategies




Business/Industry



ENCLOSURE #6


LAB Cost Formula


BTC Cost Formula

LAB Cost Formula

Actual Contract

Cost

2019-1230 SSI Technologies, Inc. 12 0.06 $860 $624 $267Shop Math


2019-1231 SSI Technologies, Inc. 12 0.06 $860 $624 $267Shop Math


2019-1233 SSI Technologies, Inc. 15 0.13 $2,103 $1,599 $653Intro to MSA/Problem Solving Minitab


Report Subtotal 509 123.56 $106,989 $64,470 $106,994

REPORT TOTALS 716 124.13 $118,529 $70,484 $118,534

Business/Industry



Month Month's $ YTD $ Month's $ YTD $ Month's $ YTD $ Month's $ YTD $ Month's $ YTD $July $36,837 $36,837 $64,607 $64,607 $17,083 $17,083 $60,763 $60,763 $15,141 $15,141

August $88,157 $124,994 $31,803 $96,410 $1,912,317 $1,929,400 $92,778 $153,541 $265,212 $280,353September $4,242 $129,236 $22,000 $118,410 $373,076 $2,302,476 $355 $153,896 $110,603 $390,956

October $26,983 $156,219 $52,506 $170,916 $210,046 $2,512,522 $83,880 $237,776 $36,363 $427,319November $56,992 $213,211 $622,564 $793,480 $26,617 $2,539,139 $53,542 $291,318 $48,817 $476,136December $408,509 $621,720 $275,514 $1,068,994 $24,362 $2,563,501 $44,997 $336,315 $67,999 $544,135

January $76,855 $698,575 $52,828 $1,121,822 $63,520 $2,627,021 $24,683 $360,998 $101,678 $645,813February $124,335 $822,910 $14,624 $1,136,446 $45,218 $2,672,239 $53,006 $414,004 $56,091 $701,904

March $56,331 $879,241 $64,158 $1,200,604 $15,257 $2,687,496 $45,199 $459,203 $47,919 $749,823April $35,193 $914,434 $16,268 $1,216,872 $40,876 $2,728,372 $729,308 $1,188,511 $118,534 $868,357May $52,003 $966,437 $85,469 $1,302,341 $35,548 $2,763,920 $43,748 $1,232,259 $868,357June $3,851 $970,288 $6,124 $1,308,465 $150,542 $2,914,462 $134,996 $1,367,255 $868,357

YTD TOTAL $ $970,288 $1,308,465 $2,914,462 $1,367,255 $868,357

Historical Reference1. FY 2014-15 - WAT Grant total: $179,200; Transcripted Credit contracts with high schools total: $597,6652. FY 2015-16 - WAT Grant total: $117,606; Transcripted Credit contracts with high schools total: $900,167; HSED contracts with high schools total: $47,4383. FY 2016-17 - WAT Grant total: $147,804; Transcripted Credit contracts with high schools total: $2,408,840; HSED contracts with high schools total: $32,1744. FY 2017-18 - WAT Grant total: $300,167; Transcripted Credit contracts with high schools total: $693,632; HSED contracts with high schools total: $20,240 5. FY 2018-19 - WAT Grant total: $244,935; Transcripted Credit contracts with high schools total: $322,200; HSED contracts with high schools total: $19,236

FY2018-19

1st Qtr.

2nd Qtr.

3rd Qtr.

4th Qtr.

FY 2014-15 FY 2015-16 FY 2016-17

CONTRACT TRAINING APPROVED BY BTC BOARD

FY 2017-18

ENCLOSURE #7 5. Consent Agenda d. Approval to Issue Continuing Contract/Employment Letters to Faculty and Project

Faculty (Action – Dr. Zahi Atallah)

Wisconsin Statutes dictate that on or before May 15, the Board must give notice to faculty who hold contracts for the current year that the College will renew or refuse to renew contracts for the ensuing school year. Faculty must respond no later than June 15, 2019, indicating acceptance or rejection of their contracts for the ensuing year. Externally-funded faculty would be informed that their employment beyond their project's funding expiration date would be contingent upon renewal of the project, availability of funds, as well as the District's ability and desirability to continue the specific project. On the following pages are the proposed lists of the full-time faculty and the full-time, externally-funded faculty to whom contracts would be issued. It is the recommendation of the College Administration that the Board approve issuance of contract/employment letters to full-time faculty and full-time project faculty (per the attached lists) for the 2019-20 academic year.

FULL-TIME FACULTY CONTRACT RENEWAL FOR 2019-2020

Lavinia Baldivieso Business Management Instructor Linda Becker Nursing Assistant Tammy Berberich Basic Skills Bobbi Jo Bishofberger Welding Mallory Bohling Nursing Marlene Burgos-Stewart Nursing Kathryn Church Radiography Instructor Bryan Coddington Electro-Mechanical Technology Instructor Jeremy Crabb Electrical Apprentice Instructor Patricia DeGarmo Office Technology Instructor Melissa Dix IT Web/Programming Instructor Jessica Donahue Surgical Lab Technician Instructor Michael Doubleday EPD Instructor Jeremy Ebersole Biological Science Instructor Christopher Esser HVAC/R Instructor Sean Fahy Engineering Instructor Adam Faucheux Biological Science Instructor Erica Fenton Basic Skills Melissa Fischer Nursing Instructor Michael Flory Mathematics Kathleen Fratianne Accounting Tiffany Garrison-Stanley Science Instructor Julia (Kathy) Gates Medical Assistant Instructor Susan Griffin Physical Therapist Assistant Richard Grossen CNC Technician Daniel Harrigan Laboratory Technician / Math – Science Instructor Cheryl Harsevoort Behavioral/Social Science Instructor Beverly Hart Nursing Assistant Deborah Heder Nursing Nichole Hinkel AD-Nursing William Hodge IT Networking Technology Instructor Glenn Hoffarth Economics/Social Science Cathy Hopkins Basic Skills Melissa Hughes Diagnostic Medical Sonography Jaye Jackson Electro-Mechanical Technology Rubina Jan Social Sciences Steven Jones Diesel Instructor Anthony Jordan Air Conditioning, Heating and Refrigeration Technology Kristina Jordan Emergency Medical Technician Michael Kalkirtz IT Networking James Kobs Nursing Instructor Jeffrey Kropp Business Management Michael Langdon Basic Skills Alexandra Liezert Radiography Instructor William Lobenstein Industrial Mechanic Instructor

Kent Marsden Basic Skills Education Mary Mather Nursing Instructor Nicholas Mauer Welding Instructor Eric Moe Fire Protection Technician/EMS Instructor Marshall Mundt Math/Economics Traci Newcomer Nursing Instructor Sheldon Newkirk Automotive Technician John Norland Communications Mark Olson Culinary Arts Deborah Pessoa Nursing Eva Peterson Nursing Assistant Greg Phillips Electrical Apprenticeship Instructor Julie Pierce Nursing Thomas Pleuger CNC Susan Potter Nursing Cynthia Ruiz Dental Assistant Michael Salamone Diesel Instructor Joel Schleusner Business Management Edward Scoville Computer Service Technician Michele Spates Diagnostic Medical Sonography Instructor Jon Thomason Communications/Mathematics Shaun Walker Welding Instructor William Walsh Criminal Justice Instructor Michelle Weirich Early Childhood Education Kristine Weir-Martell Communications Dustin Williams Ag Business/Farm Management Kathleen Winker Clinical Laboratory Technician Joseph Wollinger Culinary Arts Ann-Margaret Young Human Services Tara Zachgo Medical Assistant Instructor Mitchell Ziolkowski Criminal Justice Instructor

GRANT FUNDED FACULTY

CONTRACT RENEWAL FOR 2019-2020

Erika Bemrich Basic Skills Instructor/Jail Carol Seichter Basic Skills/Reading Instructor Jered Soravia Basic Skills Math and Chemistry Instructor LTE FOR 2019-20 Nikki Arn Dental Assistant Instructor

ENCLOSURE #8 5. Consent Agenda e. Confirmation of Instructional Employment Contract Issued for the Position of

Mathematics Instructor (Renee Peterson) (Action – Dr. Zahi Atallah)

Renee Peterson has been issued an instructional employment contract for the position of Mathematics Instructor at a salary of $68,600, effective August 16, 2019. Ms. Peterson holds an M.S. degree in Mathematics, a B.S. degree in Mathematics Education, and a B.A. degree in Spanish from Western Illinois University, Macomb, Illinois. For the past 14 years she has been employed as a High School Mathematics Teacher by the Belvidere Community Unit School District 100, Belvidere, Illinois. For the past year, she has also been a High School Spanish Teacher for the same District. Prior employment includes the position of Teaching Assistant and Tutor at Western Illinois University. Confirmation of Ms. Peterson’s contract is requested.

ENCLOSURE #9 5. Consent Agenda f. Confirmation of Instructional Employment Contract Issued for the Position of

Communications Instructor (Kristine Weir-Martell) (Action – Dr. Zahi Atallah)

Kristine Weir-Martell has been issued an instructional employment contract for the position of Communications Instructor at a salary of $64,607, effective August 16, 2019. Ms. Weir-Martell holds an M.S. degree in Communication from UW-Whitewater and a B.A. degree in English and Communication from UW-Eau Claire. For the past four (4) years she has been employed as an adjunct Communications Instructor at BTC. Prior teaching experience includes the position of English, Communication, and Theater Teacher at East Troy High School. Occupational experience includes positions as Director of Development & Outreach at Agape House School for Girls in Walworth; and Vice President at Ten Chimneys House Museum and Foundation in Genesee Depot. Confirmation of Ms. Weir-Martell’s contract is requested.

ENCLOSURE #10 5. Consent Agenda g. Confirmation of Instructional Employment Contract Issued for the Position of

Automotive Technician Instructor (Corey Groebner) (Action – Dr. Zahi Atallah)

Corey Groebner has been issued an instructional employment contract for the position of Automotive Technician Instructor at a salary of $58,000, effective August 16, 2019. Mr. Groebner holds an Automotive Technician Associate Degree from BTC. For the past four (4) years he has been employed as the Service Director at J.D. Byrider in Janesville. Prior positions held include Automotive Technician at HOLZ Chevrolet Cadillac Buick GMC in Watertown; and Service Technician at National Tire & Battery in Janesville. Confirmation of Mr. Groebner’s contract is requested.

ENCLOSURE #11 5. Consent Agenda

h. Acceptance of Resignations (Julie Cease, Diane Jette) (Action – Brian Gohlke) Julie Cease, Engineering Instructor, has submitted her resignation, effective

March 18, 2019. Diane Jette, Academic Advisor, has submitted her resignation, effective April 2,

2019. It is our recommendation you accept the resignations with regret and with best

wishes for future endeavors.

ENCLOSURE #12 5. Consent Agenda

i. Acceptance of Intent to Retire (Amy Mills) (Action – Brian Gohlke) Amy Mills, Administrative Assistant in Evaluation & Testing, has submitted her

intent to retire on October 31, 2019, after 16 years of service to the College. Acceptance of the intent to retire is recommended.

ENCLOSURE #13 6. Action Items a. Selection of Nominee for 2019 Technical Education Champion (TECh) Award

(Action – Dr. Tracy Pierner)

Each year, the Blackhawk Technical College District Board is given an opportunity to submit a TECh Award nomination to the District Boards Association honoring a local business, organization, or individual for outstanding contributions to a local technical college district and/or the Wisconsin Technical College System. This year's nominations are due May 1, with the presentation set for the Summer 2019 Association meeting in Rice Lake. The College’s last nomination for the award was for J.P. Cullen, submitted in 2016. Beloit Health System is recommended as the College’s nominee for the 2019 TECh Award. They have had a long-standing relationship with Blackhawk Technical College in many capacities. When the following five main criteria were considered for this award, their contributions fit well:

• Promotion of and participation in the system/college • Financial assistance to the system, college, foundation, or individuals • Utilization of the system/college • Advocacy on the Wisconsin Technical College System’s behalf • Enhancement of the community as a whole

Beloit Health System has been a strong advocate of BTC’s allied health and Emergency Medical Responder programs, not only by hiring many BTC graduates throughout the years, but from serving as valuable program advisory committee members and by being a training partner to promote clinical education opportunities. Having this level of involvement affords BTC the ability to tap critical industry expertise in the shaping and delivery of allied health programs in our district. During the 2018-19 academic year, Beloit Health System partnered with BTC to establish a Nursing Assistant program site in the Beloit community at the Beloit Regional Hospice Center. This opportunity arose from the need to relocate the Nursing Assistant training from the College’s recently closed Beloit Center to a new location within the community. The new classroom space and training facility provided students a seamless transition. The Wisconsin Department of Workforce Development (DWD) also provided a $450,000 grant to Beloit Health System, who partnered with Hendricks CareerTek and Blackhawk Technical College, during this same timeframe to provide an opportunity to educate and train middle and high

school students interested in health sciences and nurse training. Opening this Nursing Assistant training classroom in Beloit gives students an opportunity to get a jumpstart on their nursing career before finishing high school at no cost to the student due to the grant obtained by Beloit Health. In addition, the Beloit Hospital and Clinics serve as a clinical site for the program which allows a local training site for students in the community. Beloit Health System has provided financial support to the College through varying avenues. Through contracted use, they are able to train their clinical staff at the College’s state-of-the-art Simulation Center. In addition, they have invested significantly in development of their staff through other professional development training provided by the College, such as Spanish for healthcare workers, Leadership Development Academy for first-time supervisors/front-line employees, and upper management leadership courses. Beloit Health was a sponsor for several BTC Foundation scholarship fundraising events in recent years and has donated equipment for allied health programs. A recent commitment was also made to support the Nancy B. Parker Nursing Scholarship program. Beloit Health System has provided leadership representation on the BTC Foundation Board. Their current representative on the Board was BTC’s 2017 Alumni of the Year and the keynote speaker at our 2018 Graduation Ceremony. When called upon, they also provided representation on the 2016 Presidential Search Committee to select a new president for the College. In recognition of their efforts throughout the years in support of technical education and the enhancement of the local community, the College recommends the nomination of Beloit Health System for the 2019 WTCS District Boards Association TECh Award.

BLACKHAWK TECHNICAL COLLEGE

Finance Committee Wednesday – March 20, 2019

Monroe Campus – Room 413/414

MINUTES

Members Present: Barbara Tillman, Chairperson Traci Davis (arrived 4:15 p.m.) Laverne Hays Mark Mayer

Members Absent: None

Other Board Present: Steve Pophal Rick Richard (arrived 4:00 p.m.) Malik Surani (via phone; disconnected 4:45 p.m.) Eric Thornton (via phone; disconnected 4:05 p.m.; arrived 4:39 p.m.)

BTC Staff Present: Dr. Tracy Pierner, Renea Ranguette, Dr. Zahi Atallah, Jackie Pins, Brian Gohlke, Tim McKearn, Jennifer Thompson, Dr. Jon Tysse (arrived 4:42 p.m.), Tony Landowski (arrived 4:45 p.m.)

Chairperson Tillman called the meeting to order at 3:45 p.m.

Approval of Learning Resource Center Remodel Contingent upon Wisconsin Technical College System Board (WTCSB) Approval and to Request WTCSB Approval of Project – The project is a component within the Facilities Master Plan. Work with the architects has completed; the current and proposed floor plans were reviewed. Minor modifications will take place to allow for the consolidation of the Library into Student Success Center space. Library holdings have significantly decreased and moved to electronic format in recent years. Co-location of these areas will create synergies which will allow for expanded hours without an increase in staff.

Key changes include relocation of the reception desk and some study rooms, removal of the walls that isolate the learning labs in the Center, creation of a visible flex desk for multi-function use, consolidation of the testing and learning lab support reception area, addition of a small area of print publications and librarian research desk, and addition of tutor/study rooms and an office.

No borrowing is needed for the project. Funds are available in capital funds carried over from projects which were completed under cost. If approved by the District board, State Board action would be sought in May. Angus Young has indicated the project could be completed for the Fall 2019 semester.

Questions were raised regarding cameras/security within this area. Ms. Ranguette stated the testing rooms will hold cameras to meet Pearson Vue requirements, and the security office is very accessible to this area. Mr. Hays stated he is not in favor of the proposal. The current

ENCLOSURE #14

Finance Committee Minutes March 20, 2019 Page 2 Library is centrally located and accessible to all classrooms. Money for this project could be better used for other projects needed at the College. Dr. Pierner stated there are significant operational advantages for bringing these two areas together, with all resources needed being in one area. The Library currently has very limited use. Current models around the country have placed library functions within the Student Success center for one-stop services. By relocating the Library, the back end of the campus would be opened up. Potential uses could include a student activities/recreational area. Ms. Tillman recommended the addition of cameras in the proposed space as it will be a congregating area. Dr. Pierner added that the on-campus Starbucks could possibly relocate to this area as well, once the Learning Resources Center is operational. Mr. Pophal stated the creation of this space is a good step forward in the College moving in the direction of being a “campus” rather than a place to go to take classes. It was moved by Mr. Pophal and seconded by Ms. Andres to recommend to the full Board that it approve the Learning Resource Center remodel contingent upon Wisconsin Technical College System Board (WTCSB) approval and to request WTCSB approval of the project.

Motion carried with Mr. Hays voting no. Award of Contract for Audit Services – Historically, BTC has engaged in a 5-year audit contract. An RFP was released in Demand Star (electronic government business bidding site) with 7 firms being notified. Three proposals were received in total with one arriving shortly after the bid opening due to FedEx delivery error. It was deemed in the College’s best interest to accept and review this proposal. A summary of the proposals received was provided. Clifton Larson Allen, Milwaukee, was the lowest responsive bid, but included wording within their proposal stating, “work resulting from unanticipated changes will result in additional fees.” In follow-up with Clifton Larson Allen, they indicated this is standard language included in all their proposals, but they were willing to remove that language if it was problematic for the College. Clifton Larson Allen’s proposed rate was $94,210 for three years with the option to extend for two additional years at the rate of $33,280 and $34,710 respectively for years four and five. Administration will require the additional language be removed from the final contract. It was moved by Mr. Richard and seconded by Mr. Mayer to recommend to the full Board that it award a contract for audit services to Clifton Larson Allen, Milwaukee, with understanding the language discussed would be removed from the contract.

Motion carried. Possible Expansion/Relocation of Rock University High School (RUHS) on Central Campus – Rock University High School (RUHS) has expressed interest in expansion and relocation of its

Finance Committee Minutes March 20, 2019 Page 3 location on Central Campus. The proposed location is the 1500 wing, which is also known as the EPD wing. Entrances 2-15 and 2-16 would become the new RUHS entrances into the 1500 wing. The parking lot located nearest to those doors is scheduled for replacement and includes the addition of a ramp into the building for ADA accessibility to the lower level of the building. Not only would the ramp provide easier access for individuals attending events in the North Commons/Commons area, it could also be utilized by RUHS. RUHS has plans to expand to include 9th and 10th grade students as a result of a multi-year grant received by the School District of Janesville. The expansion plan provides for an increase of 50 students annually. Students attending would attend from freshman year through senior year and potentially graduate high school with a college degree. The 1500 wing would house students in 9th and 10th grade instruction. Within 11th grade, students would be able to register into BTC classes as a “middle college”. Students in 12th grade would be receiving instruction primarily in BTC classrooms. The proposed RUHS floor plan was reviewed. The entrance would be a secured access. Restrooms would be specifically designated to support RUHS. A Science Lab could be created and utilize equipment that was retained from the Beloit Center Science Labs. Ala cart pricing has been requested from Angus/Young so when working with School District of Janesville they will have options in moving forward with expansion. This will be a premier charter school with great opportunity for the students and the community. Dr. Pierner stated RUHS focuses on high-ability students who do not fit in the traditional environment; team learning, independent learning, and international flavor are all contained within RUHS. BTC’s relationship began with RUHS in Fall 2016. Initial discussion at that time was moving to a middle college concept. Currently, there is no rent paid for the space, but the College has an MOU with the School District. Location of RUHS students on Central Campus could equate to a 100 FTE increase for BTC in the near future. Mr. Pophal stated Janesville is in the enrollment phase for the first 50 students into the expanded program; currently they have 30+ students enrolled. The community is talking about what a tremendous opportunity this is for the students and an important resource for the community. RUHS will remain at its current location at Central Campus for academic year 2019-20. Additional planning and District Board action is needed prior to moving forward with projects to support the proposed plan. Beloit Public Library Partnership – BTC has been delivering educational services at several locations within the Beloit community this academic year – the Beloit Public Library, Community Action, Beloit Learning Academy (BLA), IronWorks (CNA instruction), and Brother Dutton (ESL/ELL). The Library location has been a good location for the College with the other services that are available at the site. The BLA is not an optimal facility for delivering our classes and is not as

Finance Committee Minutes March 20, 2019 Page 4 accessible as we had originally thought. Community Action is also not an ideal place for what we had originally planned. Thoughts are to retract delivery of classes from those two locations and move them to the Library. BTC currently utilizes one classroom at the Library to deliver General Education classes two nights a week. When looking at space a year ago, conversations took place regarding a build-out of open space at the Library that was envisioned as space for office space for partners. A proposed plan was reviewed. A phase-one project would provide sufficient space to deliver pre-college courses at the Library. Secured space would also be available to allow for GED testing to be conducted at the site. Students now must travel to Central Campus for the testing. A question was raised regarding cost of renting the proposed space. Ms. Ranguette stated rent is being paid for utilization of the room at the Library this fiscal year, but the operational savings have been significant. BTC does not have reception staff at any of the locations within Beloit, nor does it plan to do so. The Library has discussed cross-training their staff for basic BTC information to respond to requests. Space could also be available to highlight BTC information and a BTC flag and signage placed at the site. Any improvements to the space which are paid for by BTC would be factored into the rental charge for cleaning, utilities, etc. Initial discussions have been held with COB and BPL on next steps. Dr. Atallah added that ESL/ELL classes would continue to be held at Brother Dutton in cooperation with the School District of Beloit. The site is served by city bus, and, discussion has been held on expansion of our shuttle service to include the west side of Beloit. Classes are also offered at IronWorks for Certified Nursing Assistant in cooperation with Beloit Health Systems. Committee member consensus was to continue discussions on expansion of the proposed partnership with the Beloit Public Library and develop options to bring back to the District Board. BTC needs to have a presence in Beloit. Adoption of Resolution 2019-8 to Wisconsin Technical College District Board Association Regarding Budget Development Process – Previous conversation held at Finance Committee in February resulted in a request for the Committee to go on record with concerns regarding DBA collection of annual assessment fees without colleges having input into the Association’s proposed budget. A draft resolution to reflect the concerns was reviewed. Mr. Hays stated he did not support moving forward with a resolution. He reviewed the Association’s budget items for the upcoming year. The 3% increase is a result of expansion of the Administrative Assistant’s salary range. Many other categories within the Association’s budget reflect “0” increase. He stated he would share Committee concerns with the Association but does not support issuing a resolution carrying all Board member signatures. He further suggested this could come through the Presidents’ Association.

Finance Committee Minutes March 20, 2019 Page 5 Committee members stated the resolution is a way to have its point of view made known. It does not seem unreasonable to see a proposed budget if the College is responsible for paying a portion of the cost. Comments/feedback on a proposed budget could then be shared with the Association’s Board. Members stressed the resolution is not a reflection on the service Mr. Hays provides on behalf of the Board to the Association. It was moved by Ms. Davis and seconded by Mr. Richard to recommend to the full Board that it adopt Resolution 2019-8 to the Wisconsin Technical College District Boards Association regarding the DBA budget development process, as presented. Chairperson Tillman called for additional discussion. A request was made to amend language within the last sentence to reflect increases in the annual assessment fee not exceed the percentage of increase in WTCS state funding rather than the rate of WTCS tuition increases. The question was called on the main motion.

Motion carried.

It was moved by Mr. Pophal and seconded by Mr. Richard to amend language in the last sentence of Resolution 2019-8 to read, “…and that future Association increases in the annual assessment fee do not exceed the percentage of increase in WTCS state funding.” Following additional discussion, Chairperson Tillman called the question on amending language within Resolution 2019-8.

Motion carried. It was moved by Mr. Thornton and seconded by Mr. Richard to recommend to the full Board that it adopt amended Resolution 2019-8 to the Wisconsin Technical College District Boards Association regarding the DBA budget development process.

Motion carried. As there was no further business, Chairperson Tillman adjourned the meeting at 5:20 p.m.

ENCLOSURE #15 7. Committee Reports a. Approval of Modifications to the Fiscal Year 2018-19 (Finance Committee

Recommendation - Action)

As stated in the Wisconsin Technical College System Financial Accounting manual and in accordance with Wisconsin State Statute 65.90 (5), any modification to an adopted budget by fund type or function within a fund type is required to be approved by the district board. At least two-thirds of the full district board membership must approve the modification for it to take effect. Proposed modifications to the 2018-19 Budget are attached. The Finance Committee will present its recommendation.

Expenditures Revenues

1Provide resources for shuttle transportation agreement with UW-Whitewater

Increase Function 3 Student Services Expenditures 18,316 - Increase Institutional Revenue - 18,316

Total - Amendment 1 18,316 18,316

2Interfund transfer to fun Public Safety support staff position

Increase Function 1 Instructional Expenditures 7,300 - Increase Other Sources/Uses Revenue - 7,300


3 Adjust general fund budget to account for increases to estimated tuition and fee revenues, general institutional expenditures, and fund balanceIncrease Function 6 General Institutional Expenditures 15,000 - Increase Program Fees Revenue - 77,807 Decrease Material Fees Revenue - (25,607) Increase Transfers to Reserves and Designated Fund Balances 37,200 -


Special Revenue Fund

4Decrease Special Revenue fund to account for duplicate budget entry net of new grant awards and WAT grant reductions

Decrease Function 1 Instructional Expenditures (297,590) - Increase Function 3 Student Services Expenditures 20,760 - Decrease State Aid - (313,333) Increase Institutional Revenue 1,062 Increase Federal Revenue - 35,441

Total - Amendment 4 (276,830) (276,830)

Capital Projects Fund

5 Increase Monroe building project budget per District Board action taken February 2019

Increase Transfers from Reserves and Designated Fund Balances - 34,000 Increase Function 7 Physical Plant Expenditures 34,000 -


6Transfer unallocated capital to purchase equipment for the Facilities and Printing departments

Increase Function 7 Physical Plant expenditures 17,000 - Increase Function 6 General Institutional expenditures 17,895 Decrease Function 2 Instructional Support expenditures (34,895) -

Total - Amendment 6 - -

Debt Service Fund

7Increase Debt Service fund to reflect additional bond issue

Increase Transfers from Reserves and Designated Fund Balances - 294,000 Increase Institutional Revenue - 34,000 Increase Function 7 Physical Plant Expenditures 328,000 -


Enterprise Fund

8 Record Interfund transfer to fund Public Safety support staff position

Proposed Modifications to the FY 2018-19 Budget

General Fund

Expenditures Revenues

Proposed Modifications to the FY 2018-19 Budget

Increase Other Sources/Uses Revenue - 7,300 Increase Other Sources/Uses Expenditures 7,300 -


9 Establish WTCS Purchasing Consortium agency budget

Increase Function 3 Student Services Expenditures 21,715 - Increase Institutional Revenue - 21,715


10 Increase the Medical Imaging Student Club budget to reflect fund raising activity and the transfer of 2/3 of the FY19 HOSA Club fundraising budgetIncrease Function 3 Student Services Expenditures 4,975 - Increase Other Student Fees Revenue - 4,975


BLACKHAWK TECHNICAL COLLEGE

Personnel Committee Wednesday, March 20, 2019

Monroe Campus –Room 413/414

MINUTES

Members Present: Rachel Andres (arrived 3:43 p.m.) Steve Pophal Malik Surani (via phone) Eric Thornton (via phone)

Members Absent: Rick Richard, Chair

Other Board Present: Laverne Hays Mark Mayer Barbara Tillman

BTC Staff Present: Dr. Tracy Pierner, Brian Gohlke, Dr. Zahi Atallah, Jackie Pins

In the absence of Chairperson Richard, Mr. Pophal called the meeting to order at 3:35 p.m. He indicated the Committee would adjourn to a closed session pursuant to Wisconsin Statutes 19.85 (1)(c) for the purpose of discussion considering the issuance of preliminary notice of non-renewal of a contract held by an instructor. Any action resulting from closed session discussion would be taken in open session.

It was moved by Mr. Hays and seconded by Ms. Tillman to adjourn to a closed session pursuant to Wisconsin Statutes 19.85 (1)(c) for the purpose of discussion considering the issuance of preliminary notice of non-renewal of a contract held by an instructor.

The roll was called and the following voted affirmatively: Mr. Hays, Mr. Pophal, Mr. Surani, Mr. Thornton, Mr. Mayer, and Ms. Tillman.

Motion carried.

Dr. Pierner, Dr. Atallah, Mr. Gohlke, and Ms. Pins remained in closed session.

It was moved by Ms. Tillman and seconded by Mr. Mayer to adjourn the closed session at 3:42 p.m.

The roll was called and the following voted affirmatively: Mr. Hays, Mr. Pophal, Mr. Surani, Mr. Thornton, Mr. Mayer, and Ms. Tillman.

Motion carried.

Mr. Pophal called the meeting to order in open session at 3:42 p.m.

ENCLOSURE #16

Personnel Committee Minutes March 20, 2019 Page 2 Approval to Issue Preliminary Notice, Pursuant to Wis. Stats. 118.22, of Non-renewal of Instructional Contract for Fiscal Year 2019-20 It was moved by Ms. Tillman and seconded by Mr. Mayer to recommend to the full Board that it approve issuance of a preliminary notice, pursuant to Wis. Stats. 118.22, of non-renewal of an instructional contract for Fiscal Year 2019-20.

Motion carried unanimously.

It was moved by Ms. Tillman and seconded by Mr. Hays to adjourn the meeting at 3:45 p.m.

Motion carried.

ENCLOSURE #17 7. Committee Reports b. Approval of Exemplary Organizational Contribution Recognition in Fiscal Year

2018-19 (Personnel Committee Recommendation – Action)

The College has had a practice of employee recognition at varying levels—peer-to-peer, outstanding achievement or accomplishment, and exemplary organizational contribution. The latter recognizes an employee for an exemplary organizational contribution to the Strategic Plan in completion of a special project, implementation of a new college initiative, or major organizational cost savings. Funding allocated for this recognition is approved by the District Board. Employees selected for this recognition receive a one-time merit payment which is not added to their base salary. Administration is requesting approval of up to $15,000 for Fiscal Year 2018-19 for this phase of employee recognition. The Personnel Committee will present its recommendation.

ENCLOSURE #18 8. New Business a. Date for Annual District Board Retreat (Chairperson Tillman)

It is time to begin planning for this year’s Retreat. Suggested topics include a professional development training session provided by legal counsel on a topic(s) pertinent to the Board, in-depth discussion on the Strategic Plan, and planning for the future. Please be prepared to share your thoughts on the topics and focus of the Retreat. Also check your calendars and be prepared to discuss possible dates for the Retreat.

ENCLOSURE #19 8. New Business b. Armed Security Task Force Report (Information – Renea Ranguette)

Blackhawk Technical College established the Office of Campus Safety and Emergency Preparedness in October 2011, which transitioned to the Office of Campus Safety and Security in January 2014. Non-sworn and unarmed security officers work throughout the day and evening at the Central Campus with primary oversight of security at the Advanced Manufacturing Training Center (AMTC) and Monroe Campus. Student officers provide on-site evening coverage at the AMTC and Monroe Campus. In spring 2017, BTC implemented armed security measures at all campus locations to protect against a potential attack while local, state, and federal agents searched for Joseph Jakubowski. Upon the apprehension of Jakubowski, the College returned to an unarmed status and discussions ensued regarding the role and expectation of Campus Safety and Security in the event of a human threat. The College secured grant funding in support of an all hazards risk and arming assessment. D. Stafford & Associates (DSA) was engaged to conduct the comprehensive assessment. The arming assessment was inconclusive. DSA recommended a task force be formed to review the assessment report and form an opinion on armed security and the level of service the College desires from campus security.

The task force was convened in fall 2018 and concluded their work in March 2019. After reviewing reports and publications, engaging input from key stakeholders, and evaluating the totality of information collected, the task force respectfully recommends the College:

• develop and implement a comprehensive training program to ensure faculty, staff, and students are trained:

o in emergency response plan protocols; and o recognition of concerning behaviors including the importance of

appropriately reporting this information • pilot armed security at Central Campus, and:

o expand security’s equipment to include other ‘less than lethal’ resources (i.e. expandable baton, OC (pepper) spray, tazer); as well as

o ensure armed security officers visit other college locations (increase awareness of potential armed security presence)

• differentiate between primary and secondary level security services with primary services consistently provided during business (open) hours

Administration will be present to discuss these recommendations and address any questions.

agenda...blackhawk technical college district board april 17, 2019 - agenda page 3 enc. #15 a....

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