agenda - brunel students...sanabil qureshi assembly representative - social and political sciences...

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AGENDA Student Assembly Date: Thursday 5th November 2020, Online via Zoom

1. Attendance and Apologies

2. Minutes of the previous meeting – Thursday 23rd April 2020, Zoom

3. Matters Arising

a) Resignation of the EU Officer

4. Elections a) Vice-Chair b) Democracy Committee – 8 places c) Complaints and Disciplinary – 8 places d) Appointments Committee – 2 places

5. Motions to change Bye-laws

None

6. Motions a) Motions due to lapse – Appendix A (p31)

7. Officer Reports

Vinny Paruchuri - President ................................................................................................................ 8

Connie Fernandes – VP Student Activities ........................................................................................ 11

Sam Johnson – VP CHLS .................................................................................................................... 13

Eshna Sikri – VP CEDPS ...................................................................................................................... 19

Pritesh Shah – VP CBASS ................................................................................................................... 21

Olivia Smith – Disabled Students Officer .......................................................................................... 22

Sajni Vekaria – Environment and Ethics Officer ................................................................................ 24

Jade Balmer – LGBT+ Officer ............................................................................................................. 27

Sanjana Bhoir – Womens Officer ...................................................................................................... 29

Aaron Sonny – International Officer ................................................................................................. 30

8. Student Matters a) Condemn the disrespect of Islamic Prophet PBUH in France - Ali Chaudhry Hassan

9. Urgent Business

Following the Close of this meeting we will move onto a consultation meeting regarding the Union’s current Governance Review.

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Attendance and Apologies For Training 29/10/2020

Late Apologies:

Mridul Bansal – Not approved Fahad Durrani - Approved

Not in attendance and no apologies:

Amal Hussein

Diego Santos

Gurpreet Kaur

Karan Singh Sunola

Krina Shah

Mohammad Nabeel

Raja Abdul Wasay Sultan

For this Student Assembly Meeting 05/11/2020

No apologies received

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UBS Student Assembly Minutes Student Assembly Date: Thursday 23rd April 2020 Online via Zoom

10. Attendance and Apologies

Members in Attendance

President Ranjeet Rathore

Vice President Activities George Wardle

Vice President College (CEDPS) Peri Sherif

Vice President College (CHLS) Sam Johnson

Assembly Representative - Electronic and Computer Engineering Department

Jason Francis Xavier

Disabled Students Officer Sean Cullen

LGBT + Officer Cayla Martin

Chair of Student Assembly Yetunde King

Environmental and Ethics Officer Sajni Vekaria

Assembly Representative - Mechanical and Aerospace Engineering Department

Sanabil Qureshi

Assembly Representative - Social and Political Sciences Department

Aliasger Bharmal

Assembly Representative – Economics and Finance Department

Noreen Kaleem

Assembly Representative – Law Department Hafsa Arif

Student Assembly Community Members Ayesha Waseem

Team Brunel Committee Bikrum Dhillon

Team Brunel Committee Erin Leahy-Salvage

Societies Guild James Cantwell

Assembly Rep for LBIC Hrithik Ahuja

Student Assembly Community Members Kareem Ali

Student Assembly Community Members Rita Bachkaniwala

Student Assembly Community Members Sanjana Basantani

Student Assembly Community Members Khushboo Manwani

Student Assembly Community Members Jack Moss

Student Assembly Community Members Fateh Hassan

Student Assembly Community Members Sulochan Choudhary

Societies Guild Arseni Loika

Black and Ethnic Minority Officer Jemmar Samuels

Apologies Sent by

Student Assembly Community Members Jade Balmer

Student Assembly Community Members Omar Megahed

Assembly Representative - Clinical Sciences Department

Benita Skillicorn

Environmental and Ethics Officer Sajni Vekaria

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Absent

Computer Science Department Haider Syed

Assembly Representative – Arts and Humanities Department

Emilija Karaliute

Assembly Representative - Education Department

Venuse Chitsaz-Dastgerdi

Student Assembly Community Members Pragya Bhutoria

Student Assembly Community Members Jihan Ozbek

Student Assembly Community Members Nasra Ali

Student Assembly Community Members Kulvant Singh

Student Assembly Community Members Adam Osman

Student Assembly Community Members Pritesh Milan Shah

Student Assembly Community Members Minhal Shahid

Student Assembly Community Members Khadeeja Sharafat

Assembly Representative – Life Sciences Department

Samuel Lantham-Hathaway

Vice President College (CBASS) Awais Khan (not accepted)

Black and Ethnic Minority Officer Jemmar Samuels

UBS Staff in Attendance

Student Voice Manager Rebecca Davies

On-time apologies are accepted

11. Minutes of the previous meeting – Thursday 30th January 2020, Venue Accepted

12. Matters Arising

a) Update on current situation within the Union due to Covid-19 A verbal update on the current Union position was given, outlining that we are still operating to represent students even though our officers are closed.

13. Elections

None

14. Motions to change Bye-laws None

15. Motions a) Motion to have tuition fees partly reimbursed.

The proposer was invited to present their motion. Questions: Peri – The University is still providing a service to it’s students Cayla – Do these credits count towards the overall degree? Riham – If not gaining credits then students shouldn’t be charged. We need to see how the over all fees have been broken down.

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Answer: The degree is 360 credits to pass, the first year does not count towards the degree classification. Procedural motion George asked for the motion not to be put, as it is unclear as a motion and needs to be investigated further. Procedural Motion Passed – Peri to look into further separate from Student Assembly.

b) Motion to Revoke Boris Johnson’s Honorary Degree Cayla introduced the motion and gave the speech for: The point of the motion is to look as what Boris Johnson has done over the last 20 years, and the many homophobic and misogynistic comments he has made. James took the speech against the motion: The University will not revoke the honorary degree, and this motion will only damage the relationship between the University and Boris. This motion also opens the University up to the nastiness of party politics. Questions: No questions where asked Motion Falls – 3 votes for, 9 votes against, 5 abstentions. A number of members did not actively vote.

16. Officer Reports

Following the last Executive Meeting a number of our Officers have reached the limit of not attending 3 meetings without apologies. According to the bye-laws of the Union this means they are deemed to have resigned from post:

• Noor (Women’s Officer) – hasn’t attended any Exec meetings without apologies since November

• Cayla (LGBT+ Officer) – didn’t attend the following exec meetings without apologies, October, March, April

• Koshila (EU Officer) – Hasn’t attended any exec meeting without apologies since January. All Officers where given the opportunity to appeal, an appeal has been received from Cayla. Cayla was invited to present their case for not being considered to have resigned from post: Cayla informed the committee that this was a result of both personal issues and the start of the Covid-19 lock down. The last meetings in March that they missed where due to getting ready to head home due to the recent government announcements. Sean – How do you explain the lack of a report to the meeting? Cayla – Thought they had submitted but they hadn’t, and with everything going on this was not picked up. George – This year hasn’t been productive for Cayla, there have been a lot of excuses. There are many tasks that where not done, and Cayla could have submitted apologies after the missed meetings.

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Cayla – These are turbulent times and although I don’t consider this an excuse, it is a contributing factor. Apologies where sent as soon as Cayla realised, which was the next day. The only outstanding work is the pronoun survey which is due to the LGBT+ community not being happy with it. Move to the vote – Majority vote to reject Cayla’s appeal, Cayla is considered to have resigned. a) President Report (p14) b) VP CHLS Report (p23) c) VP CEDPS Report (p28) d) Disabled Students Officer Report (p32) e) BME Officer Report (p36)

Reports not received without apologies:

a) VP CBASS Report – Vote Passed to censure Awais for not submitting a report b) VP Student Activities – Vote Rejected to censure George for not submitting a report c) Environmental and Ethics Officer Report - Vote Passed to censure Sajni for not submitting a

report

17. Student Matters None

18. Urgent Business None

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Motions Due to Lapse

Please see the attached document for the full list of motions due to lapse in the Academic year 2020.

This is your opportunity to suggest we continue with any of these policies, or to offer to go away and

update the policy for re-submission.

The Executive are already in the process of reviewing the following policies for re-submission:

• Motion to oppose the Counter Terrorism & Security Act

• Motion to Support BDS (Boycott, Divestment & Sanctions)

• The Union of Brunel Students supports a new Sports and Health Centre Project. – Officers to rewrite put to exec.

The following motions are not longer relevant, or have already been implemented, as such there is no

need for them to continue, as such it is recommended, they be allowed to lapse:

• Motion to set up a University run gym on campus

• Medical Centre Campaign Hand over motion to Vice President of College of Health and Life Sciences

• Motion to ensure that Officer Handovers are implemented

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Officer Reports

Vinny Paruchuri - President

Project: Provision of Social Spaces

Who is involved: CTQ’s (Deliverables):

Description

There has always been a demand for social spaces. Lobbied the university to increase the provision of indoor

and outdoor social spaces.

Updates

15/08 Current social spaces identified

28/08 Spaces identified on campus to turn to social spaces

28/08 More provision of outdoor spaces

Discussion

Waiting for the university is creating a social maps to promote and also estates is Identifying other spaces

available.

Due to the current situation (online learning) study spaces have been requested. University is looking into

creating some study spaces as well.

Actions Person

Responsible Deadline

Social spaces Map University

comms/estate 17/09

More social spaces to be identified Estates 20/10

Project on track Y/N Yes, its on track % Completion: 55%

Evaluation – Date of completion

CTQ’s met?

What went well?

What didn’t go well

Comments?

9

Project: One Brunel

Who is involved: All officers CTQ’s (Deliverables):

Description

One brunel campaign was initiate to reduce culture segregation by celebrating diversity in brunel and

understanding various cultures. This comes in line with the current issues around the world in regards to

racism

Updates

12/08 Working group created

22/08 Union events planned for the year

18/09 Involved societies

2/09 Working on festival of lights

Discussion

Working group planning the 1st event for the year – festival of lights, working along side with the university

reach more engagement.

Actions Person


Campus lights decoration Beth Next week

Email societies and students around fairy lights steph

Project on track Y/N Explain % Completion: XX%


CTQ’s met?

What went well?


Comments?

10

Project: Mental Health Provision


Description

In the current situation Mental health is top on the list of priority. To ensure university has wide range of

mental health issue and is properly advertised and available for the students.

Updates

14/07 Lobbied for RA’s to undergo mental health and first responder training

17/09 identifying the range of mental health provisions available

Discussion

The university has a wide range of mental health provision which are not been used by the students hence

Working with the university to identify all mental health provision and promote it.

In discussion with the university to ensure union staff and all officers are mental health trained.

Actions Person


Ask the university Create a single page for all information regarding mental

health Vinny

Next

meeting

Training for officers Student

centre 30/oct



CTQ’s met?

What went well?


Comments?

11

Connie Fernandes – VP Student Activities

Project: Lets cook

Who is involved: Connie CTQ’s (Deliverables):

Description

Lets cook focuses on giving student affordable and healthy easy recipes. Its aims are not only to reduce the

amount of “fast food” they eat and save money but also to allow students to share their own recipes

Updates

9/10 Video filmed with chloe and diogo for black history month

28/10 Bhm Video posted

28/10 Idea put in for November (veggie Bolognese)

28/10 Scheduled date to film November video

Discussion

Actions Person


Connie to speak to residences to get involved in chartwells and RA’s

scheme as well. Connie 20 nov

Connie to send shopping list to comms for November Connie 10 nov

Project on track Y/N Explain % Completion:10 XX%


CTQ’s met?

What went well?


Comments?

12

Project: Black history month

Who is involved: Connie, chloe,

vinny,jade

CTQ’s (Deliverables):

Description

A university wide inclusive campaign that brings together students and staff from various backgrounds to

celebrate and learn about the history, culture and successes of Black people. The campaign will empower

black students, whilst targeting non-black students to engage with the campaign and thus promoting

culture integration.

Updates

9/10 Video filmed from black students’ experiences

9/10 Promo for sports week went out

9/10 Spoke to club and society chairs for sports week

9/10 Application for art show are open and ongoing

Discussion

Actions Person


Speak to events to complete planning of art show Connie / chloe 13th

Finalize plans for liberation week Connie/

chloe/jade? 15th

Project on track Y/N Explain % Completion: 100%


CTQ’s met?

What went well?

- Art show had 32 people show up physically which was great.

- Video on black experiences reached 300 students.

- Had record 9 people run for BME officer position.

What did not go well?

The Campaigns coordinator had to take lead on the

campaign.

Comments?

13

Sam Johnson – VP CHLS

Project: MSc OT Satisfaction Rates

Who is involved: MSc OT Students/Div

Lead/VP CHLS


Description

Throughout the summer, MSc students on the OT course visited myself to raise their concerns about the

current state of the course. In the past year the course has suffered from major staff departures which has

led to some of the concerns that students are having. Based on NSS results, the OT course is falling

severely behind most courses in CHLS.

Updates

12/19 By this point back and forth discussions have been had with the HoD, Div Lead and the OT

students throughout the first term of the academic year.

16/01/20 A meeting was arranged with OT students which resulted in continuous negative feedback,

therefore a meeting with the myself, the div lead and the OT students has been arranged

23/01/20 The meeting proved to be significantly more intense than expected and resulted in both

parties leaving dissatisfied

11/02/20 Follow up discussion with the divisional lead with recommendations for the students to voice

concerns in future SEC/BoS meetings instead of separate meetings

July 2020 NSS Results are released

Discussion

Based on feedback from the OT Board of Studies it was believed that there was a more positive

experience for the MSc students however this has not been the case. It was hoped that the meeting

between the main parties would help to rectify issues however this was not the case, with the university

staff leaving the meeting feeling insulted. This will continue to be monitored in BoS and SEC meetings.

With the release of the NSS results, it was evident that results have been improved so this was a positive

note.

Actions Person


Project on track Y/N Y % Completion: 100%

Evaluation – N/A

CTQ’s met?

What went well?


Comments?

14

Project: Out of Term Study Space

Who is involved: Library Support Team

VP CHLS

CTQ’s

(Deliverables):

Description

Currently during out of term hours the library is closed, limiting the opportunities students have to study.

Temporary solutions so far have included access to the postgrad study room however this does not allow

students to access resources.

Updates

08/19 Spoke to a wide range of students to gather information

08/19 Met with LBIC rep and attended student forum to get opinion

08/19 Met with library team and agreed access to PG room for LBIC students over August

01/20 Spoke to UG students and then met with the library team to look at options for allowing

access to the library for a period of time during holidays to get resources

Discussion

So far temporary solutions have been implemented however the end goal is to offer students a

permanent out of term study space where they are still able to access the valuable resources that the

library has to offer. This is proving to be more challenging than originally expected so work is still ongoing.

Actions Person


Arrange a follow up meeting with the library team to further discuss access

to library during Easter SJ 28/02/20

Project on track Y/N Currently in discussion % Completion: 100%

Evaluation – N/A

CTQ’s met?

What went well?


Comments?

15

Project: Academic Societies

Who is involved: CHLS Dean/Student Activities

VP CHLS

CTQ’s

(Deliverables):

Description

Currently CHLS academic societies do not receive great funding from the head of the college. Therefore,

plans are being made to increase the funding and there is hope that this funding can help to build a

community feeling in each course and the college in general.

Updates

10/19 Met with the dean of the college and discussed the opportunity to fund the societies.

12/19 After meeting with the societies and researching potential events, another meeting was

arranged with the dean. Funding was agreed, however the amount was not finalised.

13/01/20 Dean agreed to fund £5k for academic societies this year, increasing to £7.5k for 20/21.

Discussion

It was agreed that before societies could use the funding, they will be required to fill in a funding request

form which is then decided by myself and the associate dean for student experience. Ideas from societies

so far have arranged from away days to hosting a CHLS ball at the end of the academic year to celebrate

student and staff successes. The current update on this project is to monitor the progress of a number of

the societies as they progress. Support is being offered to the societies that have recently activated and

sustainability plans are being put in place. With the current pandemic, we are having to constantly review

the situation with societies. Use of funding is monitored closely in order to make sure all students are

following COVID guidelines. NO CONCERNS HAVE ARISEN CURRENTLY.

Actions Person



Evaluation – N/A

CTQ’s met?

What went well?


Comments?

16

Project: CHLS Fun Day Competition

Who is involved: College/Deputy Dean/VP CHLS CTQ’s

(Deliverables):

Description

Currently physiotherapy have a staff/student fun day which is always extremely well received by both

groups. The plan is to eventually create a fun day for each course and potentially lead to a sports day style

competition between each course in the college.

The hope for this is to see an improvement in staff/student relationship and build a sense of community in

the college.

Updates

11/19 Met with Deputy Dean for CHLS to discuss her thoughts on the event which was positive

12/19 Spoke to academic societies and students about the prospect of the event

10/02/20 Arranged a meeting with the newly appointed deputy dean to discuss plans in the coming

month

Discussion

The current stage of this objective is unknown after the passing of Sandra Naylor, the college’s deputy dean.

I hope to pick this back up shortly and have asked the associate dean for student experience to be involved

in this.

CURRENTLY ON HOLD DUE TO PANDEMIC.

Actions Person


Speak to staff at DMBs about the interest in this event SJ

SJ

SJ


Evaluation – N/A

CTQ’s met?

What went well?


Comments?

17

Project: Biosciences Ball

Who is involved: VP CHLS/E&E Officer (Sajni) CTQ’s

(Deliverables):

Description

There has been significant interest from the bioscience courses in regard to holding an end of year ball.

This is a joint project between myself and Sajni Vekaria, current E&E Officer and Environmental sciences

course rep. If this proves to be a success, plans can be made for the following academic year for a college

wide ball.

Updates

18/02/20 Initial discussions and brainstorm with Sajni

Discussion

The current plan is to host the ball on campus at the end of exams. This period has been chosen due to the

availability of staff and students during this time. The next stage is to confirm a time and location which

will involve discussions with staff and students.

CURRENTLY ON HOLD DUE TO PANDEMIC.

Actions Person


Discuss the ball with staff/students at next BoS Sajni 11/03/20


Evaluation – N/A

CTQ’s met?

What went well?


Comments?

18

Project: Rep System Realignment

Who is involved: VP CHMLS/Associate Dean of

Academic Experience

CTQ’s

(Deliverables):

Description

Previously, rep elections have been conducted within lectures with little to no past knowledge or

acknowledgement of the elections. This has sometimes resulted in reps elected that were almost forced

into the role without prior information of what is expected of a rep.

Updates

Sept 20 Discuss new procedure with Student Voice and College

Sept 20 Complete email draft

Oct 20 Distribute emails to all students within the college

Oct 20 Complete rep elections where required

Discussion

The new system includes emailing all CHMLS student’s information of the elections and what being a rep

involves. Furthermore, the email includes a form for prospective reps to fill out, explaining why they want

to be a student rep. In some cases, this has eliminated the need for elections, benefitting both myself and

the lecturers in regard to use of time and resources. Currently, almost all rep positions are filled with a few

more left to complete!

Actions Person


Complete the final rep elections SJ Mid Nov


Evaluation – N/A

CTQ’s met?

What went well?


Comments?

19

Eshna Sikri – VP CEDPS

Project: Safety on Campus

Who is involved CTQ’s (Deliverables):

Eshna, Vinny, Connie, Jade, Sanjana

Description

This campaign includes different aspects of unsafe environments and focusses on these aspects throughout

the year. The unsafe environments recognised are for quarantined students, self-isolating students, rape

victims, stabbing and robbery victims. The aim is to make students familiar with unsafe environments and

how to tackle them. This involves getting help from the security team on campus and Brunel Bobby. This

campaign also aims to focus on making students familiar with the changing government guidelines through

funny and informative Instagram videos. The campaign will also promote self-defence classes run by

Active@Brunel.

Updates

20/09/2020

Make a video with Brunel University campus Officer, Head of security and Security

Operations Manager, University comms, Vinny, Sanjana, and myself explaining safety, social

distancing, contacting security and police officer in case of any emergency

02/10/2020 The video to reach students through the university website.

15/10/2020

Make a video for the six people rule in locos with Communications co-ordinator including,

Sanjana, Aaron, Vinny, Sam, Connie, Pritesh, and myself. Unable to upload due to change in

government guidelines (From Tier 1- Tier 2).

15/10/2020 Make a video for library access for students with communication co-ordinator including

Pritesh and myself, explaining use of the library facilities on campus.

30/10/2020 Video to be uploaded on the brunelstudents Instagram page.

Discussion

The campaign is very diverse in its aims and is predicted to be moulded at every step differently due to the

change in government guidelines. It will involve collaboration with the Security team and Brunel University

campus officer to help educate students on campus with the breaches of security. The officers are in

conversation with them to be a part of a night shift with Brunel Security and do an Instagram takeover for

the same. This Instagram takeover will help educate students more about unsafe environments.

Actions Person


Scheduling the night shift with Security. Vinny 25/11/2020

Strategize for more ideas for videos explaining government guidelines. Everyone 09/11/2020

Promote Active@Brunel self-defence classes like MMA etc. through social

media, speaking with comms for this. Eshna 20/11/2020

Project on track Y/N Explain Problems due to COVID-19

guidelines change. % Completion: 20%


CTQ’s met?

What went well?


Comments?

20

Project: Instagram Page for VPC’s


Eshna, Pritesh, Sam, Communications

coordinator

Description

The aim is to create an informal platform for students to come through with their complaints, concerns

and queries. This is an initiative to increase student engagement. This Instagram page will be run by all

vice president colleges as a joint effort.

Updates

13/10/2020 Meeting with communications co-ordinator along with Pritesh and myself to discuss the

idea.

19/10/2020 Meeting with marketing and communications manager and myself to discuss the plan of

action and confirm content.

27/10/2020 Meeting with Student Voice Manager, Communications co-ordinator, and myself to pass

the idea as priority.

Discussion

The content for this page will include anonymous questions by students and their standardised replies.

The page will start off with introducing the vice-president for all colleges, it will also have fun-facts about

the colleges, and information on updates on work done by the vice president colleges. The content will be

enhanced over the time based on this initial idea. The page will be promoted through our existing

Instagram page (Brunelstudents), official website, speaking to the university to promote it, through

student reps (on rep Congress), and word of mouth. This will help increase student feedback in the era of

dual learning (mostly virtual teaching).

Actions Person


Meet with the Graphic Designer and communications co-ordinator to

confirm the templates for different questions and track the progress for

this.

Eshna ongoing

Starting the page Communications

co-ordinator 16/11/2020

Promoting the page on different platforms Everyone ongoing

Project on track Y/N YES Explain % Completion:20 XX%


CTQ’s met?

What went well?


Comments?

21

Pritesh Shah – VP CBASS Project: Academic Misconduct Campaign

Who is involved: Pritesh, Eshna, Sam,

Connie


Description

Campaign focusing on plagiarism, collusion, referencing, research methods and say no to buying

assignments (Misconduct). Focusing on how to avoid using same notes while doing a group study. And not

to discuss answers while writing online exams as URKUND catches it. Doing the correct style referencing

required for the course. And avoiding plagiarising while copying and pasting Wikipedia information and

referencing some other websites. Students will also be told how to avoid any kind of mis conduct.

Updates

08/10/2020 Campaign coming out in Mid-November and Mid-MAy before exams.

Students will be reached through articles, videos and social media.

Discussion

Campaign will be for 5 days a week focusing on a topic each day.

• Plagiarism

• Collusion

• Misconduct

• Referencing

• Buying Assignments

Actions Person


Contact your college misconduct team for statistics of misconduct and

plagiarism

Sam, Eshna

and Pritesh

05/10/2020

Keeping everyone on track and finding university services provided for

assignment help

Connie and

Pritesh 13/10/2020

Project on track Y/N Yes % Completion: 60%


CTQ’s met?

What went well?


Comments?

22

Olivia Smith – Disabled Students Officer Project: Deaf awareness training

Who is involved? CTQ’s (Deliverables):

Olivia Smith Improve student experience, make staff understand deaf

students’ experiences and their perspective, improve the

learning experience of all students

Description

Get deaf awareness training (online or in person) for all staff members

Updates

Date…. Update Content

Have a quote for supplier, yet to confirm. Awaiting information regarding numbers of deaf

students ect.

Discussion

Actions Person


To be decided on a suitable provider to supply the training Olivia Smith November

2020

I want to be organising for Union staff to be having deaf awareness training Olivia Smith

December

2020

By I want to have developed an accessible feedback for all union staff to fill

out post training

Olivia Smith

January

2021

I want all union staff to have had the training and all feedback forms to be

submitted and possibly reviewed Olivia Smith March 2021

Project on track Y/N Explain: Have a quote and have yet to

confirm % Completion: 15%


CTQ’s met?

What went well?


Comments?

23

Project: Staff training


Olivia Smith Improve staff training experience, expand staff time due

to condensing/prioritising training

Description

I want to condense and change staff training as I believe they are getting too much. There needs to be

priority to staff who have been on long waiting lists.

Updates


Red text for new updates

Discussion

Actions Person


I want to have access to the record of all training staff have to undertake

and when they have to do these

Olivia Smith November

2020

I want to have made contact with the relevant staff to be able to collate

what training staff NEED to take and optional courses

Olivia Smith December

2020

I want to have collated training into the minimum amount possible and

have a suitable timeline. I also want to discuss about to clear the backlog of

staff needing training/priories them

Olivia Smith February

2021

I want to clear the backlog of staff needing training Olivia Smith June 2021

I want to implement new staff training Olivia Smith September

2021



CTQ’s met?

What went well?


Comments?

24

Sajni Vekaria – Environment and Ethics Officer

Project: Sustainability - Allotment

Who is involved: SV CTQ’s (Deliverables):

Description

- The university have an allotment located on campus which we will hopefully be able to use to plant seasonal fruit and vegetables

We aim to achieve this by working alongside the grounds and maintenance team and the newly established

environmental group network. The aim of the campaign would be to plant season fruit/ vegetables which

will hopefully be looked after by students and staff, who can ultimately use the produce for their own needs.

The campaign aims to encourage more students to be more sustainable; by saving money, diversifying ones’

diet with more nutritious food, by gardening students will stay more active and take a hands-on approach

making it a fun and interactive way to get some fresh air and physical activity.

Updates


NA as per yet, in the process of contacting grounds team with regards to access

Discussion

Actions Person


Contact maintenance and grounds team with regards to the allotment SV 12/10/20

Gain access/keys to allotment SV 19/10/20

Encourage students from liberation network to join up SV 26/10/20

Seasonal fruits/ veg to plant / order relevant equiptment SV 26/10/20



CTQ’s met?

What went well?


Comments?

25

Project: Zero Free Waste


Description

- Zero free waste; to get in contact with a local business who would be willing to sell zero free waste/ wonky fruit and vegetables on campus

We aim to successfully achieve this campaign by getting in contact with local businesses who are willing to

sell their zero free waste products or ‘wonky’ fruit and vegetables on campus. Zero free waste, a much

larger concept addressing a circular economy, changing people’s lifestyles and practises to emulate

sustainable natural cycle, eliminating the ‘recycling’ concept and becoming a resource for others to use.

Updates


Red text for new updates

Discussion

Actions Person


Get in contact with local business/ build connections SV Early

November



CTQ’s met?

What went well?


Comments?

26

Project: Reusable Cups


Description

- Order environmental reusable cups and introduce into the on campus bars – conduct a trial test of utilising cups and see how it works before purchasing more cups

The aim of this campaign it to introduce reusable cups, previously designed last year (which will have

to be ordered), into Locos. By having a trial run of using the cups within the bar, will give us an idea of

the potential success of the cups and how they would be utilised by staff and students. Cost analysis

structures will need to take place in order to meet a potential budget.

Updates


Discussion

Actions Person


Need to set up a meeting with Chloe and Locos to discuss the outcome of

this as per our discussions from last academic year SV 23/10/20



CTQ’s met?

What went well?


Comments?

27

Jade Balmer – LGBT+ Officer Project: Pride Month

Who is involved: Jade Balmer

Connie Fernandes


Description

Pride Month activities will include a Pride Ball, coffee morning, talks ‘Talking pride’, Arts @ Artaud, Trans

remembrance service, Pride march and fete. This is in hope to raise awareness of LGBTQ+ issues and

community on campus. To make a safe space for the community and solidarity with other students. Pride

is a celebration and a protest against intolerance. To advertise services and university support for the

community.

Updates

12/8 Talk to Jon Blower on music for events

12/8 message societies who have vague interest in joining the events at this early stage

09/9 meeting with LGBT society on what they would want to see

Discussion

A campaign plan has been set into motion and the ball is rolling on organising the logistics of each event.

This is all covid permitting and alternative back up plans for events are something we are thinking about.

The goal is to have this all complete by December.

Actions Person


Must email staff and local charities for interest in talking pride JB 01/11

ask the art department about the inclusion of Arts @ Artaud JB 01/11

Project on track Y/N Events are in discussion % Completion: 30%


CTQ’s met?

What went well?


Comments?

28

Project: Trans Policy

Who is involved:

Jade Balmer


Description

The development on the Trans* Policy for the new Year is currently underway. This is updating new

legislation and the rules and consequences for those who have cause harm to Trans* students.

Updates

10/9 First initial meeting with Henrietta on early thoughts

16/9 First meeting with other staff members and students on policy

29/9 Transgender training for Staff with Henrietta

Discussion

From these first meetings, we established the problems that trans* students face on campus such as

security and deadnaming. Will need further meetings to discuss actions on the policy. The staff training

brought up many questions by staff on the life of trans* students.

Actions Person


2nd meeting with staff and students JB 12/11

Plan project for pronoun badges/ID JB 31/10



CTQ’s met?

What went well?


Comments?

29

Sanjana Bhoir – Womens Officer

Project: Breast Cancer Awareness Month


Sanjana, Eshna, Connie, Campaigns

Coordinator

Description

We are representing Breast Cancer Awareness through setting up a donation in loco’s and having a small

quiz and bingo night hosted by team Brunel.

Updates

29/10/2020 Engage with students with flyers and goodies

20/10/2020 Collaborate with CoppaFeel website

29/10/2020 Introducing a research website for daily news on Breast Cancer.

27/10/2020 Collaborate with the Team Brunel sports.

Discussion

We had an online conversation with CoppaFeel organisation to collaborate with the union of Brunel

students. Requested Coppafeel to send some pamphlets and goody bags. Requested VPSA to collaborate

with Team Brunel.

Actions Person


Need Mark to approve for the Pink ribbons Chloe 30/01/2020

The executive committee members to pass a small budget on £50 to £60 for additional stuff.

Executive

Committee 23/11/2020

Have conversation with the Brunel volunteers Chloe 20/11/2020



CTQ’s met?

What went well?


Comments?

30

Aaron Sonny – International Officer

Project: Football tournament

Who is involved: Aaron, Connie. CTQ’s (Deliverables):

Description

Sports tournament organised for international students representing One Brunel. Football is the sport that

is the focus now. Connie will help with collaborating with different societies and clubs to attract students of

different ethnicities.

Updates

01/11/2020 Booking the venue (sports ground) for the tournament.

04/11/2020 Sending out emails to clubs and societies for more engagement.

10/11/2020 Contact comms to help with the advertisement for this on different platforms.

Discussion

Discussing the matters regarding the number of teams for the tournament. The time for each match. We

discussed about the winner's price. How much this tournament will create an impact on the students.

Actions Person


Booking the football ground in sports Park Chloe 01/11/2020

Getting a list of teams Connie 09/11/2020

Have conversation with the comms team to send out promotions Chloe 10/11/2020

Project on track Y/N Explain % Completion:


CTQ’s met?

What went well?


Comments?

31

APPENDIX A

Union of Brunel Students

Motions due to lapse 2020

i

Overview

Title Page Passed Lapses

Motion to lobby the University and Union to create gender

neutral toilets

2 26.10.2017 26.10.2020

Motion to Support BDS (Boycott, Divestment & Sanctions) 3 26.10.2017 26.10.2020

The Union of Brunel Students supports a new Sports and

Health Centre Project.

4 09.11.2017 09.11.2017

Motion to pause the boycott of the NSS 5 25.01.2018 25.01.2020

Motion to Ban Companies from Campus 6 08.02.2018 08.02.2021

Motion to ensure that Officer Handovers are implemented 7 08.02.2018 08.02.2021

Motion to oppose the Counter Terrorism & Security Act 8 08.02.2018 08.02.2021

Motion to set up a University run gym on campus 9 08.02.2018 08.02.2021

Motion to support Free Education 10 08.02.2018 08.02.2021

Medical Centre Campaign Hand over motion to Vice

President of College of Health and Life Sciences

11 08.02.2018 08.02.2021

2

Motion to lobby the University and Union to create gender neutral toilets To: Student Assembly

Meeting: SA01

From: Cayla Martin

Date: 11/10/2017

This Union Notes:

1. Trans people are frequently harassed in gender specific spaces and toilets can be a site of physical and mental

abuse, in which people are often barred from entering, humiliated and physically abused for being in the

“wrong” toilet. In spite of this, trans people are required to live full time as the gender they know themselves

to be for a number of years before being granted access to hormones, surgery or full legal recognition. That

means being able to use (and prove they are using) the appropriate toiler facilities.

2. Toilet harassment is often based on the transphobic views, even those which are systematic within society, and

therefore may not be consciously aware of their transphobic views.

3. Adapting toilet facilities is an easy process – a block of toilet cubicles rather than urinals for example is a great

way to ensure privacy and safety. (With regards to the union building for example knocking down the wall

between the men and women’s bathrooms and creating a single block of toilet cubicles would be a simple and

effective way to create a neutral bathroom environment.

This Union Believes:

1. It is unacceptable for trans people to be denied access to toilets, or for trans people to encounter hostility

while trying to take part in a basic biological requirement which we all must do.

2. That everyone has the right to self-ID when it comes to their gender identity, and that everyone has the

right to use the toilet facilities they feel most appropriate.

3. That the creation of gender neutral toilets within the Union, library and the lecture centre would be a way

of ensuring that students of all genders do not feel discriminated against.

4. That simply adding a gender neutral sign to existing disabled toilets is unacceptable and unfairly

disadvantages those students with disabilities.

This Union Resolves:

1. To lobby the university to adapt toilet facilities within the library and the lecture centre to meet the needs

of a diverse and inviting community.

2. To adapt toilet facilities within the Union building to meet the needs of a diverse and inviting community.

3. To campaign for better awareness of trans issues.

This Union Mandates/Aims

1. The Union (with the LGBT+ Officer) to lobby the University for the adaption of toilet facilities in the library,

the lecture center and all new academic buildings.

2. The LGBT+ Officer and the LGBT+ society to create a campaign to educate students on the changes being

implemented and why they are important.

3. (Only if necessary) the RAG chair to work with the sabbatical officers and come up with ways to fundraise

for the required changes if money cannot be found to implement these changes within a reasonable time

frame.

Proposer: Cayla Martin (LGBT+ Officer) Seconder: Pauldy Otermans (President)

3

Title: Motion to Support BDS (Boycott, Divestment & Sanctions) To: Student Assembly

Meeting: SA1

From: Ammaar Ikram (Vice-President CBASS)

Date: 26th October 2017

This Union notes:

1.2 - The crimes committed by the Israeli government against innocent Palestinians against international law

[citations available upon request].

1.3 – Israel’s construction of a separation wall and Jewish-only settlements in the occupied West Bank has been

labelled ‘illegal’ by the ICJ and UK government [citations available upon request].

1.4 – BDS action has been endorsed by the NUS, NUT, TUC and UCU, over 25 UK student unions, as well as other

NGOs, trade unions, student unions & grassroots networks across the globe [citations available upon request].

This Union believes:

2.1 – That the Union should be active in campaigns which concern human rights.

2.2 – BDS movement is capable of persuading both private and public bodies to reduce their complicity in Israel’s

violations of international law.

2.3 – This policy has no intention to negatively impact/divide any community at Brunel. This is not to do with

religion, it is concerned with human rights and preserving the safety/livelihood of the Palestinian population.

2.4 – This is not an attack on the Israeli people, it is against the policies of the Israeli government.

This Union resolves:

3.1 – To publicly support BDS. To find out the companies/organisations that we will lobby to boycott, find list here:

http://bdslist.org/full-list/

3.2 – Encourage academics and other campus unions to support BDS.

This Union mandates:

4.1 – Union announces their policy of renewing the lapsing BDS policy.

4.2 –To work together in order to lobby the university to divest from companies complicit in the actions of the Israeli

government against the Palestinian population.

Proposer:

Ammaar Ikram

Vice President CBASS

Seconder:

Mohamed Omar

Vice President CEDPS

4

Title: The Union of Brunel Students supports a new Sports and Health Centre Project. To: Student Assembly

Meeting: 9th November 2017

From: Dev Aditya, Vice President Student Activities

This Union Notes

• The Sports Centre at Brunel University is old and is in continuous need of repairs. This results in key

provisions of the facility being closed down and students being unable to use them during term time.

• That the Court times for our clubs is severely limited and restricts our top teams to training far less than they

should for their high Premier/Division status.

• That the Union is here to give Brunel student’s sector-leading opportunities for their personal development

and a full and well-rounded University experience.

• That there is a need for a swimming pool and multiple indoor sports courts in the new facility to support the

improvement of our sports facilities on campus.

This Union Believes

• To retain a top sporting status nationally and to ensure long term retention, new facilities must be built in

order to increase student engagement with sport/activity and to bring in top sporting athletes to the

University.

• The University should build a new state of the art sports facility for our students which enables the

development of Sports and Brunel University and directly benefits the 2000+ members of our student

community who undertake sports on a regular basis during their time at Brunel.

• That out of all the proposed developments, the option to build a new state of the art facility is the only

option that would cater for the needs of Brunel students and would maximise retention and its sporting

heritage over rival Universities.

• That during the building phase, the existing sports centre will stay open in order to avoid any interruptions

to the sports needs of students.

• That given the influx of students joining and participating in sports through our “Free Sports Club

membership” and “Active at Brunel” schemes, new facilities are needed to keep up with demand and to

facilitate quality court time to all members.

This Union Resolves

• To fully support the bid to build a new Sports and Health Centre.

• To apply for planning permission for the project within July 2018.

• To continually push for improvements to the facilities provided for sport on campus.

This Union Mandates

• That the Vice President Student Activities to continue talks with the Brunel Head of Sport and other senior

members of the University to push for the creation of a new facility and apply for planning permission

within the above mentioned time period.

Proposer: Dev Aditya, Vice President Student Activities

Seconder: Pauldy Otermans, President

5

Title: Motion to pause the boycott of the NSS

To: Student Assembly

From: Rachel Kerslake (Vice President CHLS)

Date: 06/12/2017

This Union Notes

1. The national student survey (NSS) is run every spring to gather final year student satisfaction of their

institution

2. The NSS is one of three principle metrics used by the government in the Teaching, Excellence Framework

(TEF).

3. The NSS is conducted for three main reasons:

i. To inform student decisions: It enables prospective students to compare courses at different

institutions when deciding what and where to study.

ii. To provide information to enhance the student learning experience- universities and colleges

use the results to help develop their courses and facilities for future students.

iii. To support quality assurance and accountability- the survey provides information as part of the

quality assurance system and contributes to the public accountability of higher education.

4. Last academic year the Union chose to boycott the NSS as part of the national campaign against the rise

in tuition fees.

5. This academic year the University will not be participating in the TEF.

6. For the upcoming academic year tuition fees will be frozen and not linked to TEF results.

This Union Believes

1. Although the NSS is a metric used as part of the TEF, it is also used to identify the student experience by the

University. By not participating in the NSS we lose out on the ability to collect information which would help

improve the Student Experience at Brunel.

2. The data provided from the NSS is beneficial for prospective students, as it allows them to make informed

decisions about their studies.

This Union Resolves

1. On the years where the University will not be partaking in the TEF, and tuition fees remain frozen,

we will not actively boycott the NSS.

2. We will make clear to the University and the students the rationale for not partaking in the boycott

during the academic year.

Proposed by: Rachel Kerslake, VPCHLS Seconded by: Ammaar Ikram, VPCBASS

6

Title: Motion to Ban Companies from Campus To: AGM

Meeting: 01

From: Dev Aditya (Vice President Student Activities)

Date: 24th January 2018

1. This Union Notes:

1.1. There have been attempts by companies invested in the tobacco, alcohol, gambling and pay-day loan

industries to target students.

1.2. 68% of 18-24 year olds have been prompted to gamble by adverts and posts on social media (source:

gamblingcommission.gov.uk).

2. This Union Believes

2.1. That the Union should not be an overbearing force in student’s lives – students should be able to engage in

any legal activity they wish. However, companies that target this demographic solely, or create products

designed exclusively for students that will damage their health or bring them into excessive debt should not

be able promote on the University grounds.

2.2. That any attempts to undermine the health or financial wellbeing of students for commercial gain is a

deplorable act.

3. This Union Resolves

3.1. To ensure that any company that falls within the categories of smoking, drinking, gambling and pay-day

loans do not advertise exclusively to students or create products to the same effect. If it is within our

venues (Locos and Academy) they are excluded

3.2. To provide further support and advice to those who have become addicted or have fallen into financial

difficulties as a result of the companies within these industries.

4. This Union Mandates

4.1. The President and the Vice President of Student Activities to discuss with the University the implementation

of such a ban in areas not controlled by the Union.

4.2. The President and the Vice President of Student Activities to report back to Student Assembly on the

progress of the motion’s implementation.

Proposed by: Dev Aditya (VPSA) Seconded by: Pauldy Otermans (President)

7

Title: Motion to ensure that Officer Handovers are implemented To: AGM

Meeting: 01

From: Pauldy Otermans (President)



1.1. That every year, new students are elected into Union leadership roles (including part-time and full-time

officers).

1.2. That in the past, members of previous student leadership teams has voiced concerns about the quality of

the handover process.

1.3. That current officers in the role are not mandated to give an effective handover.


2.1. That elected representatives should give an effective handover to their successors in order for the incoming

officer to have a better understanding of their role and an informative and effective transition into the role.


3.1. To implement the below within the relevant byelaws that an effective handover should include:

3.1.1. Overview of what has been achieved for the year (wins, campaigns and events).

3.1.2. Update on what has not been achieved and why.

3.1.3. Update on policies where you are mandated.

3.1.4. Details and feedback of meetings you are required to attend.

3.1.5. List of key university staff you will work with.

3.1.6. Social media passwords.

3.1.7. Your role and responsibilities (refer to relevant byelaws).

3.1.8. All handovers be completed a week before the end of your term in office.

3.1.9. Every handover to include the same generic overview of the Union and the University.


4.1. The President to ensure that handovers are implemented.

Proposed by: Pauldy Otermans (President) Seconded by: Dev Aditya (VPSA)

8

Title: Motion to oppose the Counter Terrorism & Security Act

To: AGM

Meeting: 01

From: Ammaar Ikram (Vice President CBASS)

Date: 22nd January 2018


1.1. That the Counter-Terrorism & Security Act (CTSA) received Royal Assent in February 2015

1.2. The CTSA has issued a number of measures, such as placing a statutory requirement of public bodies – e.g.

nurseries, schools, universities and hospitals – and ‘PREVENT’ people from being drawn into

extremism/terrorism. However these measures have facilitated temporary exclusion of individuals

returning to Britain, including British nationals, seizing of travel documents, university lecturers handing

student documents to local PREVENT Coordinators, amongst many other things.

1.3. The government definition of extremism includes “a vocal opposition to fundamental British values”. These

‘British values’ include: Actively promoting democracy, the rule of law, individual liberty and mutual respect

and tolerance of those with different faiths and beliefs.

1.4. Opposing this government definition of British values does not equate to extremism/terrorism.


2.1. The government mention “mutual respect and tolerance of those with different faiths and beliefs”, yet

claim that those who oppose promoting democracy are at risk of being an extremist/terrorist. This is

contradictory and does not encourage open, free discussions.

2.2. This Union believes that non engagement with all aspects of the PREVENT programme including attending

workshops, university PREVENT planning meetings or receiving funds for training will clearly demonstrate

that the union does support or legitimise what we believe to be a fundamentally racist Government policy.

2.3. Muslim, Sikh and Black communities are systematically targeted by this policy – they are being subjected to

extreme scrutiny and paranoia, particularly in regard to the colour of their skin and clothing.

2.4. The statutory responsibility placed on universities by the Act may conflict with their responsibility under the

Education Act 1986 to secure and protect freedom of speech.

2.5. This Union believes that teaching of practical PREVENT administration and processes should not form part

of any students legitimate academic study.


3.1. To investigate, identify and block any Prevent funding for any UBS activities or departments.

3.2. To work with the NUS Black Students’ Campaign and Disabled Students’ Campaign to lobby for removal of

Prevent teaching from healthcare & educational qualifications.


4.1. For the full-time officer team to work in conjunction with all necessary parties to ensure this policy is

enforced.

Proposed by: Ammaar Ikram (VP CBASS) Seconded by: Mohammed Omar (VP CEDPS)

9

Title: Motion to set up a University run gym on campus

To: AGM

Meeting: 01

From: Dev Aditya (Vice President Student Activities)



1.1. More Energy is currently the external company providing the main gym service on campus.

1.2. More Energy has a higher joining fee and student membership rate than its local competition; Tru Gym and

Simply Gym.

1.3. More Energy has released a student Direct Debit option for students which is higher than its local

competition.


2.1. Students wishing to join the gym on campus have to pay higher prices than other gyms in the local area; Tru

Gym and Simply Gym.

2.2. Students currently commute to cheaper gyms because of the perceived high prices of More Energy gym.

2.3. A University run gym will let Students have access to a quality gym at an affordable price.

2.4. Students need to have access to the gym as it directly helps maintain physical wellbeing.


3.1. The University does not renew the contract of our current external gym contractor More Energy and starts

working on creating a University run gym.

3.2. The rates of the University run gym should be at par or cheaper than local competition to provide students

with an affordable and competitive gym membership on campus.


4.1. The Vice President Student Activities to lobby the University to issue notice of non-renewal of contract to

More Energy immediately and move towards a University run gym.

Proposed by: Dev Aditya (VPSA) Seconded by: Pauldy Otermans (President)

Signature: Signature:

10

Title: Motion to support Free Education

To: AGM

Meeting: 02

From: Rachel Kerslake


1. This Union Notes

1.1. There is an alternative to paying for university through tuition fees or a graduate tax – public investment in

free education.

1.2. Education is a right, not a privilege.

1.3. If the government increased tax on corporations and the wealthy, scrapped Trident or reduced military

spending, billions of pounds would be made available to fund free education and other vital public services.


2.1. Abolishing fees is insufficient if students are excluded or impoverished by the cost of living.

2.2. Our vision for free education goes beyond abolishing fees: it is for the transformation of the education

system.


3.1. Oppose and campaign against all methods of charging students for education – including tuition fees and a

‘graduate tax’ which is nothing more than a euphemism for ‘student debt’.

3.2. To campaign for:

i. A liberated curriculum

ii. The abolition of student debt

iii. Open and public access to universities and colleges, democratically-controlled institutions free from

surveillance and harassment by police and immigration officials.

3.3. Get involved in the national campaign to bring back EMA


4.1. A campaign such as this one is in line with Bye-Law C which states that the Vice Presidents of each college

will:

i. The Vice-President Colleges’ (CBASS, CEDPS, and CHLS) of the Union shall:

Represent the welfare needs of all members.

ii. Promote, encourage and extend academic and welfare representation within the College and

throughout the University;

iii. Work closely with external organisations to ensure local, regional and national representation of the

Union’s membership with regard to academic and welfare issues;


5.1. All incoming officers to co-operate and campaign for the terms set above.

Proposed by: Rachel Kerslake (VPCHLS) Seconded by: Ian Stone (Mature and PT Officer)

11

Title: Medical Centre Campaign Hand over motion to Vice President of College of Health and Life Sciences

To: AGM

Meeting: 02

From: Rachel Kerslake

Date: 25th January, 2018

1 This Union Notes

1.1 The Medical Centre that is situated on campus has for a long time been at the centre of discussions amongst the

students. Many students have expressed their discontent with its service and operation, and therefore a

campaign aimed to tackle these issues was instigated in 2015. The campaign will be handed over to the Union

Officers for continuation.

2 This Union Believes

2.1 By putting this campaign in the remits of the Union Officers they will be able to work together collectively on

issues, it will also enable the VPCHLS to involve the academics in their college in the campaign.

3 This Union Resolves

3.1 A campaign such as this one is in line with Bye-Law C which states that the Vice Presidents of each college will:

3.2 The Vice-President Colleges’ (CBASS, CEDPS, and CHLS) of the Union shall:

i. Represent the welfare needs of all members.

ii. Promote, encourage and extend academic and welfare representation within the College and

throughout the University;

iii. Work closely with external organisations to ensure local, regional and national representation of the

Union’s membership with regard to academic and welfare issues;

4 This Union Mandates

4.1 The President and the Vice Presidents to carry on the campaign focused on student health and the on campus

Medical Centre, making sure students are informed of their rights and responsibilities when it comes to using the

services of the Medical Centre.

4.2 The Union also mandates the Vice President of College of Health and Life Sciences to ensure that a survey is

regularly executed to receive feedback from the students.

Proposed by: Rachel Kerslake (VPCHLS) Seconded by: Ammaar Ikram (VP CBASS)

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