agenda - city of karratha...ordinary council meeting agenda notice is hereby given that an ordinary...

ORDINARY COUNCIL MEETING

AGENDA

NOTICE IS HEREBY GIVEN that an

Ordinary Meeting of Council will be held in the Wickham Sportsman Bar and Bistro,

Carse Street, Wickham, on Monday, 28 October 2013 at 6:30pm

________________________ CHRIS ADAMS

CHIEF EXECUTIVE OFFICER

No responsibility whatsoever is implied or accepted by the Shire of Roebourne for any act, omission or statement or intimation occurring during Council or Committee Meetings. The Shire of Roebourne disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee Meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee Meeting does so at that persons or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a license, any statement or intimation of approval made by any member or Officer of the Shire of Roebourne during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Roebourne. The Shire of Roebourne warns that anyone who has any application lodged with the Shire of Roebourne must obtain and should only rely on

WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Roebourne in respect of the application.

Signed: _________________________ Chris Adams - Chief Executive Officer

DECLARATION OF INTERESTS (NOTES FOR YOUR GUIDANCE) (updated 13 March 2000) A member who has a Financial Interest in any matter to be discussed at a Council or Committee Meeting, which will be attended by the member, must disclose the nature of the interest: (a) In a written notice given to the Chief Executive Officer before the Meeting or; (b) At the Meeting, immediately before the matter is discussed. A member, who makes a disclosure in respect to an interest, must not: (c) Preside at the part of the Meeting, relating to the matter or; (d) Participate in, or be present during any discussion or decision-making procedure relative to the matter, unless to the extent that the disclosing member is allowed to do so under Section 5.68 or Section 5.69 of the Local Government Act 1995. NOTES ON FINANCIAL INTEREST (FOR YOUR GUIDANCE) The following notes are a basic guide for Councillors when they are considering whether they have a Financial Interest in a matter. I intend to include these notes in each agenda for the time being so that Councillors may refresh their memory.

1. A Financial Interest requiring disclosure occurs when a Council decision might advantageously or detrimentally affect the Councillor or a person closely associated with the Councillor and is capable of being measure in money terms. There are exceptions in the Local Government Act 1995 but they should not be relied on without advice, unless the situation is very clear.

2. If a Councillor is a member of an Association (which is a Body Corporate) with not less than 10 members i.e. sporting, social, religious etc), and the Councillor is not a holder of office of profit or a guarantor, and has not leased land to or from the club, i.e., if the Councillor is an ordinary member of the Association, the Councillor has a common and not a financial interest in any matter to that Association.

3. If an interest is shared in common with a significant number of electors or ratepayers, then the obligation to disclose that interest does not arise. Each case needs to be considered.

4. If in doubt declare.

5. As stated in (b) above, if written notice disclosing the interest has not been given to the Chief Executive Officer before the meeting, then it MUST be given when the matter arises in the Agenda, and immediately before the matter is discussed.

6. Ordinarily the disclosing Councillor must leave the meeting room before discussion commences. The only exceptions are:

6.1 Where the Councillor discloses the extent of the interest, and Council carries a motion under s.5.68(1)(b)(ii) or the Local Government Act; or

6.2 Where the Minister allows the Councillor to participate under s.5.69(3) of the Local Government Act, with or without conditions.

INTERESTS AFFECTING IMPARTIALITY DEFINITION: An interest that would give rise to a reasonable belief that the impartiality of the person having the interest would be adversely affected, but does not include an interest as referred to in Section 5.60 of the ‘Act’.

A member who has an Interest Affecting Impartiality in any matter to be discussed at a Council or Committee Meeting, which will be attended by the member, must disclose the nature of the interest; (a) in a written notice given to the Chief Executive Officer before the Meeting; or (b) at the Meeting, immediately before the matter is discussed.

IMPACT OF AN IMPARTIALITY CLOSURE There are very different outcomes resulting from disclosing an interest affecting impartiality compared to that of a financial interest. With the declaration of a financial interest, an elected member leaves the room and does not vote. With the declaration of this new type of interest, the elected member stays in the room, participates in the debate and votes. In effect then, following disclosure of an interest affecting impartiality, the member’s involvement in the Meeting continues as if no interest existed.

Ordinary Council Meeting – Agenda 28 October 2013

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TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

OFFICIAL OPENING ................................................................................................ 7

PUBLIC QUESTION TIME ........................................................................................ 7

RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF ABSENCE .................. 7

DECLARATIONS OF INTEREST ............................................................................. 8

PETITIONS/DEPUTATIONS/PRESENTATIONS ...................................................... 8

CONFIRMATION OF MINUTES AND BUSINESS ARISING FROM MINUTES OF PREVIOUS MEETINGS ............................................................................................ 8

ANNOUNCEMENTS BY PERSON PRESIDING WITHOUT DISCUSSION .............. 8

EXECUTIVE SERVICES ........................................................................................... 9

8.1 INTERNATIONAL RELATIONS STRATEGY 2013/14 .............................................. 9

CORPORATE SERVICES ...................................................................................... 13

9.1 FINANCIAL STATEMENT FOR PERIOD ENDING 31 AUGUST 2013 ................... 13

9.2 LIST OF ACCOUNTS AUGUST/SEPTEMBER 2013.............................................. 37

9.3 APPOINTMENTS TO COMMITTEES ..................................................................... 61

9.4 PILBARA-KIMBERLEY FORUM ............................................................................ 67

COMMUNITY SERVICES ....................................................................................... 69

10.1 SHIRE OF ROEBOURNE 2013-2023 FOOTPATH FUTURE WORKS PLAN......... 69

10.2 EASTERN CORRIDOR COMMUNITY HUB SCOPE AND MANAGEMENT PRINCIPLES .......................................................................................................... 73

10.3 YABURARA HERITAGE TRAIL MANAGEMENT PLAN ........................................ 79

10.4 YOUTH SERVICES REDESIGN PROJECT ........................................................... 85

DEVELOPMENT SERVICES .................................................................................. 93

11.1 PROPOSED AMENDMENT NO.33 TO SHIRE OF ROEBOURNE TOWN PLANNING SCHEME NO.8: REZONING LOT 4 JAGER STREET, ROEBOURNE FROM RURAL TO INDUSTRY ........................................................................................................ 93

11.2 APPLICATION FOR RETROSPECTIVE PLANNING APPROVAL – TWO [2] SEA CONTAINERS AND SHADE STRUCTURE FOR RESIDENTIAL STORAGE – LOT 676 HN 676 KESTRAL WAY BULGARRA ............................................................. 99

11.3 KARRATHA CITY CENTRE ROAD NAMING ...................................................... 105

11.4 KARRATHA UNDERGROUND POWER PROJECT, RESERVE EXCISION FOR ACCEPTANCE AS ROAD DEDICATION ............................................................. 111


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11.5 PROPOSED MULTIPLE DWELLINGS – LOT 84 WELLARD WAY, BULGARRA 115

11.6 PROPOSED RENEWAL OF STATE AGREEMENT LEASES OVER LOT 500 WITH THE INCLUSION OF LOT 502, POINT SAMSON, COVERING CAMPS A & B CAPE LAMBERT FOR ROBE RIVER MINING CO PTY LTD ......................................... 121

STRATEGIC PROJECTS & INFRASTRUCTURE ................................................ 127

12.1 KARRATHA FLYING SERVICES - REQUEST TO SUBLEASE LOT LA.08 KARRATHA AIRPORT ......................................................................................... 127

12.2 KARRATHA 7 MILE LANDFILL FACILITY REDEVELOPMENT ......................... 131

12.3 EXPRESSION OF INTEREST 02-13/14 RESOURCE RECOVERY OPTIONS AT THE SEVEN MILE WASTE FACILITY .......................................................................... 137

12.4 KARRATHA WESTERN BYPASS ........................................................................ 143

12.5 REGIONAL ROAD GROUP ROAD PROGRAM ................................................... 149

ITEMS FOR INFORMATION ONLY ...................................................................... 155

13.1 SHIRE PRESIDENT’S MAIL ................................................................................. 156

13.2 REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE COMMON SEAL ................................................................................................... 157

13.3 TABLED CORRESPONDENCE ........................................................................... 158

13.4 NON STATUTORY DONATIONS FOR PERIOD ENDING 30 SEPTEMBER 2013160

13.5 MONTHLY BUILDING STATISTICS - SEPTEMBER 2013 ................................... 162

13.6 PLANNING DECISIONS ISSUED 2 SEPTEMBER TO 8 OCTOBER 2013 ........... 165

13.7 JOINT DEVELOPMENT ASSESSMENT PANEL APPLICATIONS - 2 SEPTEMBER TO 8 OCTOBER 2013 .......................................................................................... 166

13.8 MONTHLY RANGER STATISTICS ...................................................................... 167

13.9 MONTHLY HEALTH STATISTICS - SEPTEMBER 2013 ..................................... 169

13.10 WASTE SERVICES DATA ................................................................................... 171

13.11 ECONOMIC INFORMATION PROVISION TO FACILITATE BUSINESS DEVELOPMENT ................................................................................................... 174

13.12 PILBARA PULSE ECONOMIC SUMMIT AND KARRATHA BUSINESS EXPO ... 176

13.13 DAMPIER HIGHWAY PEDESTRIAN CROSSING STATUS ................................. 178

MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .......................... 181

QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN ....... 181

URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............................................................................................................. 181

MATTERS BEHIND CLOSED DOORS ................................................................ 181

CONFIDENTIAL ATTACHMENT TO ITEM 11.2 APPLICATION FOR RETROSPECTIVE PLANNING APPROVAL – TWO [2] SEA CONTAINERS AND SHADE STRUCTURE FOR RESIDENTIAL STORAGE – LOT 676 HN 676 KESTRAL WAY BULGARRA. ............................................................................................... 181


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17.1 WICKHAM RECREATION PRECINCT OPERATIONAL PLAN ............................ 181

17.2 REQUEST FOR ADDITIONAL RESOURCES FOR YOUTH SERVICES.............. 181

CLOSURE & DATE OF NEXT MEETING ............................................................. 183


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AGENDA

OFFICIAL OPENING

Cr Long acknowledges the traditions of the Ngarluma people, on whose land we are gathered here today.

PUBLIC QUESTION TIME

RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF

ABSENCE

Councillors: Cr Peter Long [President]

Cr John Lally [Deputy President] Cr Garry Bailey Cr Janine Miller Cr Geoff Harris Cr Harry Hipworth Cr Nerida Kickett Cr Michael Saylor Cr Evette Smeathers Cr Robin Vandenberg Cr Fiona White-Hartig

Staff: Chris Adams Chief Executive Officer

Phillip Trestrail Director Corporate Services Andrew Ward Director Community Services David Pentz Director Development Services Simon Kot Director Strategic Projects &

Infrastructure Linda Franssen Minute Secretary

Apologies: Absent: Leave of Absence: Members of Public: Members of Media:


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DECLARATIONS OF INTEREST

PETITIONS/DEPUTATIONS/PRESENTATIONS

CONFIRMATION OF MINUTES AND BUSINESS

ARISING FROM MINUTES OF PREVIOUS MEETINGS

RECOMMENDATION That the Minutes of the Ordinary Meeting of Council held on Monday 16 September 2013 and the Minutes of the Special Council Meeting held on Monday 21 October 2013, be confirmed as a true and correct record of proceedings.

ANNOUNCEMENTS BY PERSON PRESIDING WITHOUT

DISCUSSION

17/09/2013 - Meeting with Roebourne Prison

19/09/2013 - Meeting with Citic Pacific Mining


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EXECUTIVE SERVICES

8.1 INTERNATIONAL RELATIONS STRATEGY 2013/14

File No: ED.18

Responsible Executive Officer: Chief Executive Officer

Reporting Author: Manager Marketing and Communications

Date of Report: 8 October 2013

Applicant/Proponent: Nil

Disclosure of Interest: Nil

Attachment(s) Shire of Roebourne International Relations Strategy 2013/14

PURPOSE To advise Council of the proposed International Relations activities in remainder of the 2013/2014 financial year. BACKGROUND Council has indicated its intentions to pursue a number of international activities in the coming year, particularly the establishment of a Sister Cities program and participation in international trade delegations. This brings the Shire of Roebourne in line with major councils around Australia, most of whom have international relations departments managing bilateral relationships with other local governments and participation in trade delegations. Council has allocated $30,000 towards international relations for the present financial year. None of these funds have been expended to date however a significant amount of planning and research has been undertaken to identify appropriate Sister City candidates in China as well as to identify the most beneficial trade delegation opportunities occurring in the next year. The results of this research are contained within the strategy document. In brief, the Chinese Consulate in Perth has suggested the City of Jiaonan as a potential Sister for the Shire of Roebourne and contact is currently being made with their officers to determine their level of interest. Once they or another appropriate city signals their interest, work will commence on a delegation to China, including a trade mission to formalise the relationship. This will be the key milestone of the International Relations program for this financial year and will provide a strong base for future in market trade promotion in China as well as the establishment of cultural exchanges. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of low significance in terms of Council’s ability to perform its role. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required.


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COMMUNITY CONSULTATION The Sister Cities Advisory Group have determined China is the key priority for Sister Cities in the current year and will be consulted continually throughout the Sister City Process. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Council has budgeted $30,000 for Sister Cities and International Relations in the 13/14 financial year. It is proposed that these funds be expended as follows:

Activity Proposed budget Timing

Translation services $2000 Ongoing (generally $100/page for documents)

Scoping trip to China (staff)

$5000 Early 2014

Full delegation to China including Councillors, support staff, translators and support for stakeholders (e.g. Aboriginal elders) to travel

$15000 April/May 2014

Collateral materials – publications, video etc in Mandarin

$5000 Ongoing

Gifts and sundries $1000

Contingency $2000

STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2013-2014 provided for this activity: Our Program: 4.f.1.20 Continue to build the capacity of the organisation to deliver the

City of the North aspiration. Our Services: 4.f.1.20.1 Participate in the development and implementation of the

Shire’s Economic Development Strategy. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation.


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RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 5.8 of the Local Government Act 1995 RESOLVES to not accept the International Relations Strategy 2013/14. CONCLUSION Commencing a robust international relations program will bring significant economic, cultural and educational benefits to the Shire. The priorities for the current year, of participating in two trade delegation and commencing a Sister City Relationship in China will bring the Shire of Roebourne into line with the minimum international activities undertaken by mid-size councils around Australia.

OFFICER’S RECOMMENDATION

That Council by SIMPLE Majority pursuant to Section 5.8 of the Local Government Act 1995 RESOLVES to ADOPT the International Relations Strategy for 2013/14.


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CORPORATE SERVICES

9.1 FINANCIAL STATEMENT FOR PERIOD ENDING 31 AUGUST 2013

File No: FM.19

Responsible Executive Officer: Director Corporate Services

Reporting Author: Management Accountant

Date of Report: 25 September 2013

Applicant/Proponent: Not applicable


Attachment(s) Nil

PURPOSE To provide a summary of Council’s financial position for the period ending 31st August 2013. BACKGROUND In accordance with the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996, a Statement of Financial Activity is required to be presented to Council as a minimum requirement. In accordance with Regulation 34 (5), a report must be compiled on variances greater than the materiality threshold adopted by Council of $50,000 or 10% whichever is the greater. As this report is composed at a programme level, variance commentary considers the most significant items that comprise the variance. The following table is a summary of the Financial Activity Statement Report compared to the Budget as at 31st August 2013:

This table shows that Council is currently in a surplus position $19m above that budgeted. Council is currently over budget in operating revenue due to $5m in Grants budgeted for the prior financial year being received in 2013/14, including grants for Karratha Leisureplex, $1m contribution for the Dampier Community hub not budgeted and $850K over budget in income from the Walkington Theatre and Karratha Leisureplex as well as $2.8m over budget in rates due to timing differences between budget and actual for interim rates issued. Council is also under budget in operational expense for the following programs: $838K in Transport, $821K in Recreation, $329K in Community Amenities and $300K in Other properties and Services.


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Council is also under budget in non-operating expenditure due to being $1.8m under budget in Karratha Leisureplex expenses, $1.4m under budget in works for the development of transfer station and $915K under budget in roads, footpaths and airport infrastructure. Further detail on these variances is included later in this report in the variance commentary for the Rate Setting Statement. The 2012/13 end of financial year actual surplus/ (deficit) balances remain subject to final year end adjustments and audit.


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FINANCIAL MANAGEMENT SUMMARY Financial Ratios


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Statement of Financial Position

Total Current Assets increased by 1.99% from July to August due to regular monthly invoicing as well as payment of first rates payment instalments in August. Current Liabilities have increased by 8.54% from July to August due to payment of supplier invoices. Non current assets have increased 0.94% due to capital works commenced in the new financial year. Non Current Liabilities remained unchanged.

Debtors Schedule Total Trade Debtors decreased by 18% or $1,717,888 in the period due to payment of invoices raised in July. Stringent debt collection on outstanding debts greater than 40 Days continued in line with Council policy. The following table shows outstanding balances for each aging period for balances in excess of $5,000 as well as debtors with significant current balances held in excess of $1 million.

The outstanding rates balance has decreased by 61% or $21,848,906 due to the first rates payment instalment being due in August.

Debtor Total 40 Days 60

Days

> 90

Days

Since

paid

(Y/N)

Comments

KARRATHA AIR LOGISTICS 16,592 - - 16,592 No AT DEBT COLLECTORS

KARRATHA COMMUNITY HOUSE INC. 18,259 - 625 9,222 No Paying instalments per

arrangement with Manager Leisure

Service

Landcorp (ABN: 34 868 192 835) 13,531 - - 13,531 No UNDER REVIEW

ALLIANCE AIRLINES PTY LTD 269,560 128,776 - - No UNDER REVIEW

Avis Australia 366,503 349,621 - - No UNDER REVIEW

Capiteq Limited t/as Airnorth Regional 31,046 7,867 - - No UNDER REVIEW

DFES (FIRE & EMERGENCY SERVICES) 9,064 9,064 - - Yes

Karratha Flying Services (2008) Pty Ltd 50,573 16,268 - - No UNDER REVIEW

QANTASLINK/AIRLINK PTY LTD 364,354 93,268 - 3,608 No UNDER REVIEW

Skywest Airlines Pty Ltd 19,190 8,532 - - No UNDER REVIEW

Town Of Port Hedland 13,146 13,118 - - No UNDER REVIEW

Virgin Australia Airlines 578,655 144,668 1,019 120 Yes

Woodside Burrup Pty Ltd 330,000 330,000 - - Yes

Woodside Energy Ltd 1,320,000 1,320,000 - - Yes

QANTAS AIRWAYS LIMITED 1,709,484 495,640 - 9,176 No UNDER REVIEW


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Capital Expenditure

The Shire’s 2013/14 Capital Expenditure budget is $28.7 million. This represents a significant decrease in capital spend on the prior years actual spend of $66.25 million. The majority of the budget is associated with major projects including Karratha Airport building and infrastructure and Karratha Leisureplex works. Actual expenditure for the month was $2,856,300 against a budgeted figure of $3,481,722.


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Cash and Investments

The Reserve Bank cash rate (overnight money market interest rate) decreased by 25 basis points during the month of August to 2.50%. Due to the requirement for remaining Royalties for Regions reserve funds invested with Western Australian Treasury Corporation to remain at call, the interest rate received for these funds in August was 2.45%. Taking into account current cash flow requirements and after seeking quotes with 5 investment institutions $8 million of municipal funds were invested in August at 3.7% for a period of one month whilst an additional $7 million of municipal funds was invested at 3.9% for 3 months. The Municipal funds held with Westpac Bank continued to earn 2.51% interest on balances between $1,000,000 and $5,000,000 in the everyday account and 3% on the Maxi-Direct Muni Account to maximise interest earnings.

The liquidity graph for 2013/14 demonstrates a normal local government position at the commencement of the new financial year, with the first rate instalment due date on the 26th August. This is in contrast to prior financial years of significant grant funding used to fund major Community & Recreation building and infrastructure projects.


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The financial statements for the reporting period are provided as an attachment in the form of:

- Rate Setting Statement - Operating Revenue and Expenses Variance Commentary by Nature & Type - Operating and Capital Variance Commentary by Programme Area - Net Current Asset Position - Statement of Financial Position (Balance Sheet) - Cash and Cash Equivalent Note - Schedule of Divisional Financial Activity

LEVEL OF SIGNIFICANCE Financial integrity is of extreme significance to the viability of the Shire but also as custodian of community assets and service provision. An ability to monitor and report in financial operations, activities and capital projects is imperative to ensuring that financial risk is managed at acceptable levels of comfort. The ability for the Shire of Roebourne to remain financially sustainable is a significant strategy for a region that is continually under pressure from the resources industry, private enterprise and State Government obligations for the development of infrastructure and servicing needs. COUNCILLOR/OFFICER CONSULTATION Executives and Management have been involved in monthly reviews of their operational and departmental budgets and notifying the Financial Services team of trends and variances arising from their operational areas. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Section 6.4 of the Local Government Act 1995 provides for the preparation of financial reports. Regulation 34(4) states that a statement of financial activity, and accompanying documents, are to be:

1) presented to the Council; (a) At the next ordinary meeting of Council following the end of the month to which

the statement relates; or (b) If the statement is not prepared in time to present it to the meeting referred to

in (a) over, to the next meeting of Council after that meeting; and

2) Recorded in the minutes of the meeting at which it is presented. The prescribed format has been determined in Regulation 34 of the Local Government (Financial Management) Regulations 1996. POLICY IMPLICATIONS The Shire’s financial reporting is prepared in accordance with Accounting Policy CF1. This is reviewed periodically to ensure compliance with legislative and statutory obligations.


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FINANCIAL IMPLICATIONS The report represents the financial position of the Council at the end of August 2013 with a current full year balanced budget and actual surplus year to date reported of $49,198,809 which is largely due to invoicing of rates in July and delays in commencement of 2013/14 projects. STRATEGIC IMPLICATIONS This item is relevant to the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2013-2014 provided for this activity: Our Program: 4.d.1.3 Provide transparent and accountable financial information required by the Local Government Act, Code of Accounting

Practice, Australian Accounting Standards and Local Government regulations.

Our Services: 4.d.1.3.2 Prepare the monthly financial statements and reports to Council.

RISK MANAGEMENT CONSIDERATIONS Astute financial management backed by strong internal controls, policies and monitoring will ensure risks are assessed regularly and managed appropriately. Expenditure and revenue streams are monitored against approved budgets by management and the financial team with material variances being reported. It is incumbent on all managers that any perceived extraordinary variances that have, or likely to have, had occurred are escalated immediately for consideration by Executive and/or Council.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation.

RELEVANT PRECEDENTS This is a routine process alerting Council of the current financial position of the Shire of Roebourne. VOTING REQUIREMENTS Simple Majority OPTIONS: Option 1 As per the Officer’s recommendation. Option 2 That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996 RESOLVES to:

1. RECEIVE the Financial Reports for the financial period ending 31 August 2013

and;

2. APPROVE the following actions:

a. ______________________

b. ______________________


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Option 3 That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996 RESOLVES to NOT RECEIVE the Financial Report for the financial period ending 31 August 2013.

CONCLUSION Council is obliged to receive the monthly financial reports as per statutory requirements. Details in regards to the variances and the commentary provided are to be noted as part of the report.

OFFICERS RECOMMENDATION

That Council by SIMPLE Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996 RESOLVES to RECEIVE the Financial Reports for the financial period ending 31 August 2013.


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In accordance with the materiality threshold adopted by Council for the reporting of variances in Operating Revenue and Expenses classified according to nature and type, the following comments are made to provide an explanation of these variances.


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Commentary

Revenues from Operations

Operating Grant, Subsidies and Cont. 32.75% 794,817 Number of timing difference for grants received or invoiced

Interest Earned -53.15% 181,636 - $25K Lower municipal interest due to lower than forecast closing balance 12/13

- $159K Reserve funds held in Term Deposits: Interest to be credit upon maturity in November

Expenses from Operations

Materials and Contracts -53.16% (2,185,475) - $540Kunder budget for Airport Expenses

- $212K under budget in local planning strategy expense

- $176k under budget in Cossack Art Award expenses

- $158K under budget in support services related to statutory planning

- $141K under budget in open space / drain maintenance

-$97K under budget in Wickham Precinct and Dampier Community Hub expenses

- $80K under budget in Pilbara Industry Road Safety Alliance expenses

- $51K under budget in event expenses for the Arts & Cultural Programme

- $45K under budget in Asset Management

Utilities -49.66% (339,417) - $156K under budget for Karratha Airport terminal building

- $49K under budget for Karratha Leisureplex - yet to be received

- $42K under budget in staff housing

- $35K under budget for Corporate Services

Depreciation -100.00% (578,552) - Asset Register unable to be rolled to 13/14 until 12/13 Audit signed off

Other Expenses -35.06% (259,150) - $163 K under budget for Non Statutory Donations

- $56K under budget for MSES retention paymemts

Non Operating Grants, Subsidies and Cont. 98.03% 4,935,500 - $4M Grants for Karratha Leisureplex budgeted in 2012/13 received in July

- $1M contribution for Dampier Community Hub not previously budgeted for

Material Variance


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In accordance with the materiality threshold adopted by Council for the reporting of variances by programme in the Statement of Financial Activity, the following comments are made to provide an explanation of these variances.


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Shire Of Roebourne

Statement Of Financial Activity

for the period ending 31 August 2013

Note 1. Net Current Assets

Year to Date 2013/14 Budget

Actual Brought Fwd

Note 31 Aug 2013 1 July 2013

$ $

Current Assets

Cash and Cash Equivalents – Unrestricted 29,853,595 1,762,726

Net Trust Liabilities in Muni 45,173 0 Trust - ATM Floats 0 0

Trust - Medical Services Incentive Services 0 0

Cash and Cash Equivalents - Restricted - LSL & R4R - 0

Cash and Cash Equivalents - Restricted – Reserves 1 41,000,330 41,683,825

Cash - Restricted Unspent Grants/Contributions 0

Cash - Restricted Unspent Loans 0

Trade and Other Receivables 2 22,375,733 10,666,872

Land held for Resale - Development Costs 0

Inventories 340,868 595,000

Total Current Assets 93,615,699 54,708,423

Current Liabilities

Trade and Other Payables 3,375,584 12,370,817

Bank Overdraft 0 0

Current Portion of Long Term Borrowings 2,935 2,735

Current Portion of Provisions 4,064,328 2,232,782

Total Current Liabilities 7,442,847 14,606,334

Net Current Assets 86,172,852 40,102,089

Plus (Minus) Items To Be Excluded

Take Out Reserve Funds (41,000,330) (41,683,825)

Take Out Fully Restricted Cash (Grants/Contributions) (40,977)

Take Out Fully Restricted Cash (Loans) 0 0

Take Out Restricted Cash (LSL) 0 0

Add Back Non Cash Provisions 4,064,328 2,232,782

Add Back Current Borrowings 2,935 2,735

Net Current Asset Position 49,198,809 653,781


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Shire Of Roebourne

Statement Of Financial Activity (cont.) for the period ending 31 August 2013 Note Explanation:

1) Reserves, Long Service Leave and Royalties for Regions (R4R – Karratha Leisure Complex) are Cash Backed

2)

Total Trade and Other Receivables 22,375,733

Total Rates Debtors Outstanding 13,782,736


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Shire Of Roebourne

Statement of Financial Position


Actual Actual

Note 2: Balance Sheet 2013/14 2012/13

$ $

Current Assets

Cash On Hand 26,138 27,255

Cash and Cash Equivalents - Unrestricted 29,827,457 203,464

Cash and Cash Equivalents - Restricted (Trust) 2,946,836 2,944,984

Cash and Cash Equivalents - Restricted (Reserves/Muni) 41,000,330 42,684,509

Trade and Other Receivables 22,384,910 11,080,026

Inventories 340,868 449,261

Total Current Assets 96,526,539 57,389,498

Non Current Assets

Trade and Other Receivables 53,402 53,402

Property, Plant and Equipment 156,880,028 163,350,919

Infrastructure 106,694,723 97,367,531

Total Non Current Assets 263,628,153 260,771,853

Total Assets 360,154,692 318,161,351

Current Liabilities

Bank Overdrafts 0 0

Trade and Other Payables 2,560,292 10,244,593

Trust Liabilities 2,901,663 2,887,905

Long Term Borrowings 2,935 2,935

Provisions 4,064,328 4,064,328

Total Current Liabilities 9,529,219 17,199,762

Non Current Liabilities

Long Term Borrowings 53,402 53,402

Provisions 516,783 516,783

Total Non Current Liabilities 570,185 570,185

Total Liabilities 10,099,404 17,769,948

Net Assets 350,055,288 300,391,403

Equity

Accumulated Surplus 293,144,638 241,796,575

Asset Revaluation Reserve 15,910,320 15,910,320

Reserves 41,000,330 42,684,509

Total Equity 350,055,288 300,391,403


Page 33

Shire Of Roebourne

Statement Of Financial Activity


Note 3: Cash and Cash Equivalents

$

Municipal & Trust Fund Bank

Cash On Hand 26,138

Westpac on call 7,754,956

Westpac on call & Term Deposits 25,019,337

32,800,432

Reserves Fund Bank

Westpac/WATC/Bankwest on call & Term Deposits 41,000,330

41,000,330

Total Cash 73,800,762


Page 34


Page 35


Page 36


Page 37

9.2 LIST OF ACCOUNTS AUGUST/SEPTEMBER 2013

File No: FM.19


Reporting Author: Creditors Officer


Applicant/Proponent: Not Applicable


Attachment(s) Nil

PURPOSE To advise Council of payments made since the previous Ordinary Council Meeting. BACKGROUND Council has given delegated authority that allows the Chief Executive Officer to approve payments from Council’s bank accounts either via cheque or through electronic lodgement. LEVEL OF SIGNIFICANCE The level of significance for this matter is high in ensuring trade creditors are compensated for services they provide to the Shire. These services enable the Shire to meet the needs and expectations of the community. COUNCILLOR/OFFICER CONSULTATION Officers have been involved in the approvals of any requisitions, purchase orders, invoicing and reconciliation matters. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Payments are to be made in accordance with Part 6, Division 4 of the Local Government Act 1995 and as per the Local Government (Financial Management) Regulations 1996. Payments are to be made through the municipal fund, trust fund or reserve funds. Payments are to be in accordance with approved systems as authorised by the CEO. POLICY IMPLICATIONS Staff are required to ensure that they comply under Council Policy CF6 – Purchasing Policy and CF5 - Regional Price Preference Policy (where applicable) and that budget provision is available for any expenditure commitments. FINANCIAL IMPLICATIONS Payments are made under delegated authority and are within defined and approved budgets. Payment is made within agreed trade terms and in a timely manner.


Page 38

STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2013-2014 provided for this activity:

Our Program: 4.d.1.5 Ensure financial accountability Our Services: 4.d.1.5.1 Ensure timely payment for goods and services RISK MANAGEMENT CONSIDERATIONS It is incumbent on the Shire to have good trade practices. As a leader in the community it is important that good governance structures and controls are established. Having poor terms of trade is likely to have increase risk of penalties, loss of quality services and contractors and increase in dissatisfaction amongst the community. The reverse is the case with good terms of trade. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Sections 6.7 and 6.9 of the Local Government Act 1995 RESOLVES to: ACCEPT payments totalling $31,892,306.57 submitted and checked with vouchers, being made up of:

a. Trust Vouchers 187 to 203 (Inclusive), b. EFT23385 to EFT24075 (Inclusive), c. Cheque Vouchers 76182 to 76344 (Inclusive) d. Cancelled cheques EFT23281, EFT23553, EFT23642, EFT23754

EFT23818, 76100, 76232, 76297 e. Direct Debits DD18684.1 to DD18688.2 f. Payroll Cheques $2,290,690.99

with the EXCEPTION OF __(as listed)__

CONCLUSION It has been a customary practice that whilst being a leader in the community that we meet our terms of credit as established between suppliers and aspire to obtain discounts where practicable. Payments have been approved by authorised officers in accordance with agreed delegations and policy frameworks.


Page 39


That Council by SIMPLE Majority pursuant to Sections 6.7 and 6.9 of the Local Government Act 1995 RESOLVES to: ACCEPT payments totalling $31,892,306.57 submitted and checked with vouchers, being made up of:

a. Trust Vouchers 187 to 203 (Inclusive), b. EFT23385 to EFT24075 (Inclusive), c. Cheque Vouchers 76182 to 76344 (Inclusive) d. Cancelled cheques EFT23281, EFT23553, EFT23642, EFT23754

EFT23818, 76100, 76232, 76297 e. Direct Debits DD18684.1 to DD18688.2 f. Payroll Cheques $2,290,690.99

Chq/EFT Date Name Description Amount

187 17.09.2013 Bond Administrator Rental Security / Pet Bond Staff 609.04

188 17.09.2013 Friends Of St Pauls - St Pauls Primary Refund - Hire Bond KLP Function Room 31/8/13 250.00

189 24.09.2013 Bond Administrator Rental Security Bond - Staff 524.82

190 24.09.2013 M Calingasan Refund - Airport Parking Card 50.00

191 24.09.2013 E Dewsnap Refund - Airport Parking Card 50.00

192 24.09.2013 Fiona De Jong Refund - Travellers Membership Library Bond F. Dejong 50.00

193 24.09.2013 Paul De Jong Refund - Travellers Membership Library Bond - P. Dejong 50.00

194 24.09.2013 L Mackay Refund - Airport Parking Card 50.00

195 24.09.2013 M Hay Refund - Airport Parking Card 50.00

196 24.09.2013 P Harding Refund - Airport Parking Card 50.00

197 24.09.2013 K Heller Refund - Airport Parking Card 50.00

198 24.09.2013 K Johnson Refund - Airport Parking Card 50.00

199 24.09.2013 R Kenny Refund - Airport Parking Card 50.00

200 24.09.2013 P O'dea Refund - Airport Parking Card 50.00

201 24.09.2013 P Sungleaw Refund - Airport Parking Card 50.00

202 24.09.2013 T Sirsranai Refund - Airport Parking Card 50.00

203 24.09.2013 L Visona Refund - Airport Parking Card 50.00

EFT23281 22.08.13 David Clegg Cancelled Cheque 0.00

EFT23385 22.08.2013 David Clegg Youth Shed - Program Squash 1,440.00

EFT23386 26.08.2013 RCR O'Donnell Griffin Pty Ltd

Final Retention Payment - Installation of Lighting to KAC as per RFT 11-11/12 23,721.30

EFT23387 28.08.2013 Building Commission (Building Services Levy) BSL July 2013 44,232.23

EFT23388 28.08.2013 Avis Australia Car Hire Vehicle Hire - 13/08/13 To 14/08/13 169.80

EFT23389 28.08.2013 Allied Pickfords - Karratha Staff Relocation Costs 1,595.00

EFT23390 28.08.2013 Amnet It Services ADSL2+ Data Service 09/09/13 To 09/10/13 79.00

EFT23391 28.08.2013 G Bailey Mileage Expense - 13/06-05/07/13 236.64

EFT23392 28.08.2013 Chefmaster Australia Stock - Garbage Bags 1,460.55

EFT23393 28.08.2013 Country Arts WA Annual Subscribers Fee - Country Arts WA 2013-2014 110.00

EFT23394 28.08.2013 Chemdry Northwest Vacate Clean - 2 Delmere Way 07/08/13 1,430.00

EFT23395 28.08.2013

Staples Australia (formerly Corporate Express) Stationery 1,510.57

EFT23396 28.08.2013 City Of Joondalup Karratha Library - Library Bags 565.00

EFT23397 28.08.2013 Transpacific Cleanaway Kta Airport - Daily Skip Bin Service July 2013 2,104.98

EFT23398 28.08.2013 Chandler Macleod Labour Hire Litter Pickers - W/E: 04/08/13 18,845.62

EFT23399 28.08.2013 Signature Music Pty Ltd KLP - Equipment Rental And Set Up Opening Weekend 2,959.00

EFT23400 28.08.2013 C Davey Reimburse - Allowances 16/07/13 To 21/07/13 72.68

EFT23401 28.08.2013 Esplanade Hotel Fremantle

Staff Accommodation 10/08/13 to 14/08/13 LIWA Conference 1,603.00

EFT23402 28.08.2013 Excel Electronics 22A Shadwick Dr - Repair Antenna 660.00

EFT23403 28.08.2013 Hathaway's Lubricants Coolant - Various Vehicles 488.75


Page 40


EFT23404 28.08.2013 Karratha Earthmoving & Sand Supplies KTA Golf Course - Clean Fill 6,699.00

EFT23405 28.08.2013 LRW'S Electrical Parts 223.07

EFT23406 28.08.2013 LINK (Local Information Network Karratha) Inc.

Entertainers Fees For Teddy Bears Picnic - 18.09.2013 1,100.00

EFT23407 28.08.2013 Leisure Institute Of WA Aquatics (Inc)

2013 Annual State Conference 12/08/13 To 13/08/13 590.00

EFT23408 28.08.2013 Caltex Energy WA (Link Energy Pty Ltd) Fuel 50,388.78

EFT23409 28.08.2013 Pilbara Real Estate 17 Kallama Pde - Water Usage 20/03-11/07/13 425.80

EFT23410 28.08.2013 Parry's Merchants Kiosk Stock, KLP TTI Youth Shed PBFC 13,811.65

EFT23411 28.08.2013 Signswest Stick With Us Sign Studio

Donation - Sponsors Sign For The ‘Karratha Spirit’ Charity House 1,728.10

EFT23412 28.08.2013 Shell Company Of Australia Fuel 4,213.86

EFT23413 28.08.2013 Reliance Petroleum Depot - Bulk Diesel 25,258.66

EFT23414 28.08.2013 Sealanes Corp Svcs - Kitchen Supplies 151.50

EFT23415 28.08.2013 Stihl Shop Redcliffe Stock - Brush Cutter Cord 500G X 3 Mm 526.25

EFT23416 28.08.2013 Travelworld Karratha Staff Flights - Kta/Perth Rtn - 10/09/13 To 13/09/13 544.00

EFT23417 28.08.2013 TNT Express Freight 694.61

EFT23418 28.08.2013 Truck Centre (WA) Pty Ltd Stock - Oil Filter 135.06

EFT23419 28.08.2013 Thrifty Car Rental Car Hire - Canberra For Airport Design 15/08/13 54.22

EFT23420 28.08.2013 F White-Hartig Mileage Expense - 13/06 -11/07/13 847.20

EFT23421 28.08.2013 Worksense Safety & Workwear Uniforms - Boots 154.85

EFT23422 28.08.2013 Atom Supply Depot - Water Containers 458.43

EFT23423 28.08.2013 Blackwoods (Atkins Carlyle Ltd) Extension Lead / Gloves 1,122.64

EFT23424 28.08.2013 A Noble & Son Ltd - WA Division KLP - Hardware Items 2,002.98

EFT23425 28.08.2013 Protector Alsafe Safety Boots 1,040.01

EFT23426 28.08.2013 Attorney-General's Department

Karratha Airport - AusCheck Lodgements for July 2013 686.00

EFT23427 28.08.2013 Avdata Australia KTA Airport - ABR Data Transcript for July 2013 1,084.64

EFT23428 28.08.2013 The Artists Foundation Of WA T/As Artsource 12 Months Artsource Subscription 180.00

EFT23429 28.08.2013 Ausco Modular Pty Limited Lease Of Portable Office - August 2013 3,466.06

EFT23430 28.08.2013 Allpest WA 111 Sholl Street - Termidor Barrier Treatment 2,295.00

EFT23431 28.08.2013 Ashdown-Ingram Vehicle Repairs - Battery 706.21

EFT23432 28.08.2013 BOC Limited Kta SES - Air Indust D Size Refill 15.64

EFT23433 28.08.2013 Bunzl Ltd Toilet Tissue, Paper Towels 2,522.50

EFT23434 28.08.2013 Barrett Displays FeNaClNG - Two 4x3 Stalls (50% balance) 4,174.50

EFT23435 28.08.2013 BC Lock & Key Lock Repairs 1,136.95

EFT23436 28.08.2013 Wickham Service Station Fuel 447.49

EFT23437 28.08.2013

BT Equipment Pty Ltd T/a Tutt Bryant Equipment Stock For Repairs 3,836.79

EFT23438 28.08.2013 BGC Contracting Airport Roadway Construction - Roadbase 33,789.15

EFT23439 28.08.2013 L McGlenchy Reimbursement - 40 Mile Caretaker Fuel 02/08-16/08/13 506.77

EFT23440 28.08.2013 Beacon Equipment Mower Parts 180.80

EFT23441 28.08.2013 Bridgestone Australia Pty Ltd Tyre Repairs - Various 4,674.40

EFT23442 28.08.2013 BRL Building Company Maintenance on Shire Properties 4,942.30

EFT23443 28.08.2013 Centurion Transport Co Pty Ltd Freight 1,900.27

EFT23444 28.08.2013 Coates Hire Operations 7 Mile - Hire Fees, Damages To Cyclonic Office 5,412.78

EFT23445 28.08.2013 Coca-Cola Amatil (Holdings) Ltd Drink Stock - KLP, TTI, PBFC, Youth Shed 10,893.14

EFT23446 28.08.2013

Covs Parts Pty Ltd (formerly Coventry Group Ltd) Stock - Parts For Repairs 14.19


Page 41


EFT23447 28.08.2013 Chemform Stock - Dishwashing Liquid 191.18

EFT23448 28.08.2013

Cemeteries & Crematoria Assoc. Of WA Ordinary Membership Renewal 2013/2014 100.00

EFT23449 28.08.2013 Snap Pilbara (formerly Coral Coast Print) Printing 806.85

EFT23450 28.08.2013 Crawford Realty Karratha

23 Rodgers Way - Water Usage 25/03/13 to 16/07/13 354.75

EFT23451 28.08.2013 D & S Wells (WA) Pty Ltd

7 Mile Waste - Bomag Repairs, Depot - Canter Repairs 2,898.50

EFT23452 28.08.2013 DA Cleaton & DJ Fraser T/A Drawing Boards Youth Shed - Drawingboards For Workshops 3,900.00

EFT23453 28.08.2013 E & MJ Rosher Pty Ltd Stock - Parts 710.55

EFT23454 28.08.2013 Elliotts Irrigation Pty Ltd Stock - Retic Parts 4,435.20

EFT23455 28.08.2013 Earthcare Landscapes Bulgarra Public Open Space - Maintenance July 2013 3,048.98

EFT23456 28.08.2013 K Elder Reimbursement - Meal Allowance Training 08/08/2013 99.23

EFT23457 28.08.2013 Ezi-Hose Pty Ltd Stock - Parts 757.89

EFT23458 28.08.2013 Chubb Fire Safety Ltd Security Monitoring 6,928.25

EFT23459 28.08.2013

Fire & Emergency Services Authority Of WA

KTA Main Admin Building - Annual Monitoring 2013-14 4,936.20

EFT23460 28.08.2013 FOXTEL For Business KLP - Foxtel 18/08-17/09/13 325.00

EFT23461 28.08.2013 Global Security Management (WA) Nightly Security Patrols - July 2013 7,040.00

EFT23462 28.08.2013 Prime Media Group (GWN7) Television Advertising - KLP Opening July 2013 10,387.30

EFT23463 28.08.2013 P Golden Reimbursement - Catering 138.25

EFT23464 28.08.2013 Home Hardware Karratha Hardware Supplies 441.44

EFT23465 28.08.2013 Harvey Norman Karratha IT Equipment 249.50

EFT23466 28.08.2013 G Heaton Reimbursement - Meal Allowance LIWA Conference 12/08/13 87.00

EFT23467 28.08.2013 Harcor Security Seals Pty Ltd 40 Mile Beach - 1 X Cash Bag 59.40

EFT23468 28.08.2013 M Hatch Cleaverville Caretaker Reimbursement - Fuel 362.90

EFT23469 28.08.2013 Karratha Smash Repairs Vehicle Repairs 1,430.00

EFT23470 28.08.2013 Karratha Auto Electrics Vehicle Repairs 1,553.23

EFT23471 28.08.2013 Karratha Contracting Pty Ltd

Dalgety House - Remedial Works To Roof - Final Claim 8,415.06

EFT23472 28.08.2013 Kott Gunning Legal Advice 300.52

EFT23473 28.08.2013 Komatsu Australia Pty Ltd Stock - Air Filter Secondary 1,100.49

EFT23474 28.08.2013 Karratha Self Storage Records Self Storage Lease 22/08/13-21/09/13 450.00

EFT23475 28.08.2013 Kinetic Health Group Pty Ltd

Medical Expenses - Hep A & B Injections Including Drs Consultation 150.70

EFT23476 28.08.2013 Karratha Tilt Tray And Towing Vehicle Tow - White Ford Sedan 24/05/13 784.30

EFT23477 28.08.2013 Karratha Automotive Group Rates Refund - A55788 9,127.88

EFT23478 28.08.2013 Landgate Property Valuations 4,505.99

EFT23479 28.08.2013 Land Surveys NPJS Pty Ltd Church Way - Playground Surveys 2,365.00

EFT23480 28.08.2013 Label Image Labels 428.22

EFT23481 28.08.2013 Liquor Traders Australia Pty Ltd TTI - Bar Stock 14,140.08

EFT23482 28.08.2013

iSentia Pty Limited (Media Monitors Australia Pty Ltd) Media Monitoring August 2013 1,870.92

EFT23483 28.08.2013 Metalcom Wickham Trsf Stn - Tyre Bin Removal 463.65

EFT23484 28.08.2013 Materials Consultants Pty Ltd 7 Mile Waste - Compaction Testing 297.00

EFT23485 28.08.2013 Pilbara News Advertising 13,777.00

EFT23486 28.08.2013 North West Tree Services 830 Clarkson Way - Trim Tree In Back Yard 1,475.00


Page 42


EFT23487 28.08.2013

Neverfail Springwater Pty Ltd - HR Office Account Water Bottle Refills 366.25

EFT23488 28.08.2013

Neverfail Springwater Pty Ltd - 7 Mile Waste Account Water Bottle Refills 117.25

EFT23489 28.08.2013 Neils Reticulation And Landscaping Reticulation Repairs 770.00

EFT23490 28.08.2013 North Pilbara Football League Grant - For Running Umpiring Clinics 917.00

EFT23491 28.08.2013 Orica Australia Pty Ltd No. 2 Gap Ridge WWP - 920kg Chlorine Gas 2,399.10

EFT23492 28.08.2013 Pilbara Distributors Kiosk Stock, KLP TTI Youth Shed PBFC 69.30

EFT23493 28.08.2013 Pilbara Motor Group Parts 721.00

EFT23494 28.08.2013 Pilbara Copy Service Photocopier Charges 358.10

EFT23495 28.08.2013

Pilbara Access Management Solutions WA

7 Mile Waste Scaffold Hire - 02/07/13 To 29/07/13 726.00

EFT23496 28.08.2013

Peter Hunt Architect Superannuation Fund No 2 (Rental costs only)

4/2 Welcome Rd - Electricity Supply 06/07-30/07/13 790.43

EFT23497 28.08.2013 Print Sync Norwest Business Solutions Engineering Plotter - Maintenance 902.22

EFT23498 28.08.2013 Ralph & Beattie Bosworth Pty Ltd KLP - Quantity Surveying Services July 2013 1,760.00

EFT23499 28.08.2013 HOLCIM (Australia) Pty Ltd

Street Maintenance - Mooligunn Rd Purchase Seal Aggregate 10mm/14mm 2,592.52

EFT23500 28.08.2013 Red 11 Pty Ltd

IT - Purchase Computer Equipment (HP Compaq LA2206x 21.5 LED 16:9 1920X1080 VGA+DVI+DP USB Tilt Swi Piv Monitor) 5,608.68

EFT23501 28.08.2013 RSA 7 Mile Waste - Check Of Certification Report, Final 1,353.00

EFT23502 28.08.2013 Revolution Truck And Trailer Parts Repairs 13.84

EFT23503 28.08.2013 Rowan'z Mowin & Handyman Service Garden Maintenance 1,353.00

EFT23504 28.08.2013 Statewide Bearings Parts 23.10

EFT23505 28.08.2013 Sigma Chemicals Stock 3,126.80

EFT23506 28.08.2013 Sussex Industries Stock 1,135.11

EFT23507 28.08.2013 Designa Sabar Pty Ltd Kta Airport - Remote Management Services August 2013 2,200.00

EFT23508 28.08.2013 Smokemart TTI Cigarettes 4,107.40

EFT23509 28.08.2013 Scope Business Imaging Photocopier Charges 2,919.18

EFT23510 28.08.2013 Sports Turf Association (WA) Inc.

Kta Golf Course - Corporate Membership 01/07/13-30/06/14 220.00

EFT23511 28.08.2013

State Library of WA (Office of Shared Services) Lost And Damaged Books 259.60

EFT23512 28.08.2013 The Luke Adams Foundation Bucks For Bags Donation 21/07/13 264.00

EFT23513 28.08.2013 TenderLink.com Kta Airport - Public Tender Advertising 165.00

EFT23514 28.08.2013

Karratha Timber & Building Supplies (formerly Versatile) Maintenance Materials 1,533.66

EFT23515 28.08.2013 S Vertigan Mileage Expense - 11/04-29/07/13 248.52

EFT23516 28.08.2013 Village Roadshow Pty Ltd Moonrise Cinema - Screening Fees 693.51

EFT23517 28.08.2013 Westrac Equipment Pty Ltd Parts 4,570.42

EFT23518 28.08.2013 Woolworths (WA) Ltd Grocery Items, KLP, TTI, PBFC, Youth Shed 297.68

EFT23519 28.08.2013 WA Rangers Association WA Rangers Conference - Staff Attendance 940.00

EFT23520 28.08.2013 Weerianna Street Media NAIDOC - Events Management, Stage 3 20/07/13 14,190.00

EFT23521 28.08.2013 Xylem Water Solutions 7 Mile - Supply Of Hose Assembly 1,161.60

EFT23522 28.08.2013 Youth Of The Decade 2010 (YOTHD 10) Moonrise Cinema - Security Guards 2,340.00

EFT23523 28.08.2013 Yakka Pty Ltd Uniforms 4,413.45

EFT23524 28.08.2013 Zipform Pty Ltd SoR Annual Rates Notices 2013/14 8,933.67


Page 43


EFT23525 29.08.2013 K Christensen-Mortgage Home Ownership Allowance 572.00

EFT23526 29.08.2013 Dept Of Housing & Works-Hughes Rent *** Payroll deductions 763.80

EFT23527 29.08.2013 SoR Social Club Payroll deductions 732.00

EFT23528 29.08.2013 T Swetman Home Ownership Allowance 555.00

EFT23529 29.08.2013 B Middleton-Mortgage Account Home Ownership Allowance FE 550.00

EFT23530 29.08.2013 MAXXIA Pty Ltd Payroll deductions 989.58

EFT23531 04.09.2013 Australian Taxation Office Payroll deductions 253,089.00

EFT23532 04.09.2013 Child Support Agency Payroll deductions 1,062.63

EFT23533 03.09.2013 The Haines Superannuation Fund Superannuation contributions 646.48

EFT23534 03.09.2013 WA Local Govt Superannuation Plan Superannuation contributions 215,465.18

EFT23535 03.09.2013 GB Superannuation Fund Superannuation contributions 74.12

EFT23536 03.09.2013 Jacqueline & Theresa Super Fund Superannuation contributions 603.16

EFT23537 03.09.2013 J & S Pryor Super Fund Superannuation contributions 801.42

EFT23538 03.09.2013 MACLEOD SMSF Pty Ltd Superannuation contributions 235.07

EFT23539 03.09.2013 Recruitment Super Superannuation contributions 310.26

EFT23540 03.09.2013 Statewide Super Superannuation contributions 1,350.62

EFT23541 03.09.2013 QSUPER - BROWN Superannuation contributions 952.14

EFT23542 03.09.2013 Rapley Wilkinson Pty Ltd Refund - Verge Bond 3,000.00

EFT23543 03.09.2013 West Pilbara Junior Cricket Association Refund - Hire Bond 250.00

EFT23544 03.09.2013 Aussie Modular Solutions Pty Ltd Refund - Verge Bond 3,000.00

EFT23545 04.09.2013 Wickham Community Association (Inc)

Payment 2 -75% 2013/14 For The Celebrity Cricket Match/Citizenship Awards & 18+ Event 19/10/13 82,500.00

EFT23546 04.09.2013 Boral Construction Materials Group Ltd Kta Airport - Roadway 2 Coat Seal 64,254.18

EFT23547 04.09.2013

Statewide Staging Systems (Statewide Corporation Pty Ltd t/as) 2013 Reaf - Stage Hire Build And Dismantle 55,000.00

EFT23548 04.09.2013 Total Electrical Communication Services

Kta Airport - Variations High and Low Voltage Power Upgrade 232,523.56

EFT23549 04.09.2013 West-Sure Group Kta Airport - Cash Collection Transit Services July 2013 60,954.45


No1A Bulgarra Tanks - Install New Pump, Kta Airport - Repair Leak, KLP - Test & Tag, Various Parks- Repairs to Irrigation, General Maintenance 25,657.95

EFT23551 04.09.2013 Avis Australia Car Hire Hire Car 19/08/13-22/08/13 254.69

EFT23552 04.09.2013 Allied Pickfords - Karratha Staff Relocation Costs 6,362.71

EFT23553 04.09.2013

Staples Australia (formerly Corporate Express) Cancelled Cheque 0.00

EFT23554 04.09.2013 Transpacific Cleanaway KTA - Airport - Weekly Skip Bin Service, July 2013 393.96


EFT23556 04.09.2013 Department of Transport Dampier Public Boat Ramp - Annual Jetty Licence Fee 72.62

EFT23557 04.09.2013 GHD Pty Ltd Effluent Reuse Scheme Upgrade - Progress Fee Claim 8,250.00

EFT23558 04.09.2013 Hathaway's Lubricants Stock - Engine Oil 4,700.00


EFT23560 04.09.2013 Lajanta Pty Ltd T/As Jamaica Blue-Karratha

Cossack Family Day - Catering For Staff And Entertainment 938.50

EFT23561 04.09.2013 Local Government Managers Australia

LGMA Women In Local Government Conference 5-6 September 2013 1,445.00

EFT23562 04.09.2013 J Lally Councillor Travel Reimbursements - Meeting With Chinese Delegates 02.08.13 590.41


Page 44


EFT23563 04.09.2013 B Pezzali Staff Reimbursement - Electricity Charges 219.44


EFT23565 04.09.2013 D Pawlowski Catering - Staff Leaving 250.00

EFT23566 04.09.2013 Royal Life Saving Society WA Inc RAC - Life Guard Requalification 22/09/13 240.00

EFT23567 04.09.2013 Travelworld Karratha AAA AGM & RICM In Perth - Flights And Accommodation 994.00

EFT23568 04.09.2013 F White-Hartig Refund - Airport Parking 24.00

EFT23569 04.09.2013 Worksense Safety & Workwear Uniforms 153.04

EFT23570 04.09.2013 Atom Supply KLP - Pool Chemicals 894.85

EFT23571 04.09.2013 Blackwoods (Atkins Carlyle Ltd) Safety Gear 533.84

EFT23572 04.09.2013 Protector Alsafe Safety Boots 489.77

EFT23573 04.09.2013 Abco Products Cleaning Products 3,691.31

EFT23574 04.09.2013 Apprenticeships Australia Managed Apprenticeship July 2013 366.67

EFT23575 04.09.2013 Anittel Pty Ltd IT - Computer Equipment 10,545.75

EFT23576 04.09.2013 Civica Pty Ltd Performance Manager - Payment 1 - Needs Analysis 9,966.00

EFT23577 04.09.2013 Allpest WA 22A Shadwick Dr - Termite Treatment 1,396.00

EFT23578 04.09.2013 Ashdown-Ingram Parts - Supply Battery 611.05

EFT23579 04.09.2013 Ampac Debt Recovery Rates - Debt Recovery August 2013 243.10

EFT23580 04.09.2013 Aviation Safety Management Pty Ltd

Kta Airport - SERA 2 Day Training For SoR Staff And Stakeholders 2,860.00

EFT23581 04.09.2013 BOC Limited Gas Bottles Refills 1,038.39

EFT23582 04.09.2013 Bunzl Ltd Stock - Toilet Paper, Hand Towels, Soaps 484.90

EFT23583 04.09.2013 Beaurepaires Tyre Repairs - Various 551.26

EFT23584 04.09.2013 BC Lock & Key Lock Repairs 110.00

EFT23585 04.09.2013 The Bay Village / ESS NYFL Pty Ltd

Youth Shed - Accommodation For Holiday Programme Facilitators 17/07/13 To 21/0713 1,078.00

EFT23586 04.09.2013

BT Equipment Pty Ltd T/a Tutt Bryant Equipment Stock Items - Various 248.12

EFT23587 04.09.2013 L McGlenchy Reimbursement - Fuel For 40 Mile Caretaker 300.01

EFT23588 04.09.2013 Beacon Equipment Mower Parts 314.75

EFT23589 04.09.2013 Bridgestone Australia Pty Ltd Tyre Repairs - Various 1,727.36


EFT23591 04.09.2013 CJD Equipment Parts 390.42


EFT23593 04.09.2013


EFT23594 04.09.2013 Chadson Engineering Pty Ltd Stock Items - Various 96.80

EFT23595 04.09.2013 Chemform Depot Stock - 20l Deruster For Iron And Steel 342.01

EFT23596 04.09.2013 Cummins South Pacific Pty Ltd Parts 84.18

EFT23597 04.09.2013 Snap Pilbara (formerly Coral Coast Print) Printing 1,022.01

EFT23598 04.09.2013 Mitchell Cameron Reimbursement - Electricity Charges 100.22

EFT23599 04.09.2013 D & S Wells (WA) Pty Ltd Compactor Repairs - Labour 198.00

EFT23600 04.09.2013 Environmental Industries Cattrall Park - Maintenance Contract July 2013 18,121.48

EFT23601 04.09.2013 Four Points By Sheraton Perth

Accommodation - Communications Team Perth Royal Show 24/09/13 To 06/10/13 7,320.00


EFT23603 04.09.2013 Handy Hands Pty Ltd Weed Control Of Major Road Reserves 31,739.90

EFT23604 04.09.2013 P Heekeng Reimbursement - Conference Expenses 09/07/13 To 11/07/13 947.80

EFT23605 04.09.2013 M Hatch Reimbursement - Fuel & Gas Cleaverville Caretaker 128.59


Page 45


EFT23606 04.09.2013 Insight Callcentre Services After Hours Call Centre Service - July 2013 1,289.86

EFT23607 04.09.2013 Karratha Smash Repairs Vehicle Repairs 795.00

EFT23608 04.09.2013 Keyspot Services Projects - Name Badges 37.00

EFT23609 04.09.2013 Karratha Auto Electrics Vehicle Repairs 181.50


EFT23611 04.09.2013 Komatsu Australia Pty Ltd Stock - Parts 780.83

EFT23612 04.09.2013 Kinetic Health Group Pty Ltd Doctor Consultations 123.75

EFT23613 04.09.2013 Karratha Newsagency - TTI Account Newspapers And Mags WE 18/08/2013 875.38

EFT23614 04.09.2013 Small Business Centre West Pilbara SOR - SBCWP Funding Agreement 2013/14 22,000.00

EFT23615 04.09.2013 Liftmec Pty Ltd Float 30 Tonne Excavator 2,032.80

EFT23616 04.09.2013 Macdonald Johnston Engineering Parts For Repairs 1,775.19

EFT23617 04.09.2013 North West Tree Services

FBCC, Oval Maintenance - Removal Of Trees & Shrubs 9,575.00

EFT23618 04.09.2013


EFT23619 04.09.2013


EFT23620 04.09.2013 Neils Reticulation And Landscaping Reticulation Repairs 11,709.50

EFT23621 04.09.2013 Orica Australia Pty Ltd No.2 Gap Ridge WWP - 103 Days Service Fee On 920kg Cylinder 1,352.48

EFT23622 04.09.2013 Pilbara Motor Group Parts - Tongue 115.17

EFT23623 04.09.2013 Pilbara Newspapers Pty Ltd (Pilbara Echo) Advertising 622.49

EFT23624 04.09.2013 Pilbara Community Legal Service Annual Community Sponsorship 2013/14 13,750.00

EFT23625 04.09.2013 J Pritchard Reimbursement - Meal Allowance - WALGA LG Week 06/08/13 138.40

EFT23626 04.09.2013 Paramount Pictures Australia Moonrise Cinema Screening Fee 1,856.01

EFT23627 04.09.2013 CJ & SP Perry Rates Refund - A78445 2,363.00

EFT23628 04.09.2013 Pilbara Traffic Management Pty Ltd

Cossack Community Day - Traffic Controller Day 27/07/13 990.00

EFT23629 04.09.2013 Roy Galvin & Co Pty Ltd Plumbing Supplies 451.95

EFT23630 04.09.2013 Roebourne Volunteer Fire & Rescue

ANZAC Day 2013 - Community Event, Roebourne 25/04/13 9,435.00

EFT23631 04.09.2013 Rowan'z Mowin & Handyman Service Garden Maintenance 495.00

EFT23632 04.09.2013 Amcap (Formerly Skipper Truck Parts) Parts 737.07

EFT23633 04.09.2013 Statewide Turf Services Mowing And Brushcutting 4,997.49

EFT23634 04.09.2013 Designa Sabar Pty Ltd Kta Airport - EMV Compliance Upgrade - Final Claim 22,597.31

EFT23635 04.09.2013 Seatadvisor Pty Ltd 3 x iScans 1,633.50

EFT23636 04.09.2013 Seaview Orthotics Litter Picker 811.35


EFT23638 04.09.2013 Statewide Food Distributors TTI - Kiosk Supplies 58.31

EFT23639 04.09.2013 Telford Industries Stock 2,345.20

EFT23640 04.09.2013 T-Quip Parts 2,310.00

EFT23641 04.09.2013


EFT23642 04.09.2013 Targett Gabrielle (t/a A Labour Of Love) Cancelled Cheque 0.00

EFT23643 04.09.2013 The Ranges Karratha Kta Airport - Accommodation N. Wain 11/08/2013 - 13/08/2013 540.00


Page 46


EFT23644 04.09.2013

Universal Pictures International Australasia Pty Ltd

Moonrise Cinema Screening Fee - Fast & Furious 6 11/08/13 546.30

EFT23645 04.09.2013

Karratha Timber & Building Supplies (formerly Versatile)

FBCC - Maintenance Supplies (Partition Hinge Set) 15/08/13 263.08

EFT23646 04.09.2013 Woolworths (WA) Ltd Grocery Items, KLP, TTI, PBFC, Youth Shed 1,872.19

EFT23647 04.09.2013 Wormald Australia Pty Ltd

PBFC - Inspection & Testing Of Fires Services (01/08/13 - 31/08/13) 555.22

EFT23648 04.09.2013 WA Library Supplies Stock Printed Spine Labels 71.80

EFT23649 04.09.2013 Tony Wear Reimbursement - Meal Allowance LIWA Conference 11/08/13 148.00

EFT23650 04.09.2013 WA Hire And Haul Kta Airport - Hydraulics Upgrade RFQ 34 Stone to WWTP 45,760.00

EFT23651 04.09.2013 WT Partnership (Aus) Pty Ltd

Kta Airport - Management Services To Complete 2nd Stop/Go Point July 2013 3,300.00

EFT23652 04.09.2013 P O & J R Westaway Rates Refund - A77921 2,766.63


EFT23654 04.09.2013 Yantram BPO Services Pvt Ltd

Kta Airport - 3D Flyover Animation Of Terminal Redevelopment 7,052.00

EFT23655 11.09.2013

Department Of Fire And Emergency Services (ESL Payments)

2013/14 ESL Contribution - For Rates Levied In 2013/14 Quarter 1 538,242.26

EFT23656 11.09.2013 Northwest Shedmasters Karratha Airport Workshop LA48 Project - Design And Construction Claim #1 208,065.00

EFT23657 11.09.2013 West-Sure Group KTA Airport - Cash Transit Services (August 2013) 58,963.98

EFT23658 11.09.2013 Alpha First Aid Supplies Pty Ltd Depot - Recreational First Aid Kit 182.65

EFT23659 11.09.2013 Austral Mercantile Collections Pty Ltd Notice of Discontinuance 88.00

EFT23660 11.09.2013 G Bailey Reimbursement For Travel Expenses (15/08/13 19/08/13 02/09/13) 236.64

EFT23661 11.09.2013 Chemsearch Australia Depot Stock - 75 Ltr Drum Super Chemzyme 1V Plus 2,211.83

EFT23662 11.09.2013


EFT23663 11.09.2013 Chandler Macleod Labour Hire - H. Middleton HR 1,458.89

EFT23664 11.09.2013 GHD Pty Ltd Establishment of Piezometers and Collection of Groundwater Data 42,720.29

EFT23665 11.09.2013 Garrards Pty Ltd Depot Stock 9,395.17

EFT23666 11.09.2013 Ispx Hosting Premium 30/08/13-05/08/14 583.70

EFT23667 11.09.2013 Spectacles 2-4-1 Prescription Safety Glasses (S. Martyn) 793.00


EFT23669 11.09.2013 Local Government Managers Australia

Annual Membership For Andrew Ward - 2013/2014 785.00

EFT23670 11.09.2013 Market Creations Pty Ltd Karratha Airport - Website Development 1,287.00

EFT23671 11.09.2013 WALGA (Marketforce) Resource Recovery Facility - Advertising For EOI 20/07/13 4,231.70

EFT23672 11.09.2013 McLernons Supply & Demand - Welshpool

7 Mile Waste - G Span Frame 2000mm X 605mm Powder Coated 866.30

EFT23673 11.09.2013 George Popa Reimbursement For Relocation Costs 1,294.72


EFT23675 11.09.2013 Pilbara Holiday Park REAF 2013 - Accommodation 1,088.50

EFT23676 11.09.2013 UNIR Hotels Pty Ltd T/A Rydges Perth

Pilbara Regional Council Meeting Perth - Shire President Accommodation 26/08/2013 162.00

EFT23677 11.09.2013 Shell Company Of Australia Fuel 6,603.07

EFT23678 11.09.2013 Reliance Petroleum Depot - (200L Drum) Petrol Unleaded 1,991.17

EFT23679 11.09.2013 Shenton Enterprises Pty Ltd KLP - Service And Repairs To Wave Cleaner 1,146.52

EFT23680 11.09.2013 Whelans Progress Claim - Deposited Plan Drafting And Reserve Amendments 6,600.00

EFT23681 11.09.2013 Blackwoods (Atkins Carlyle Ltd) Stock 200.75


Page 47


EFT23682 11.09.2013 Auslec KTA Airport - Fluorescent Tubes 236.28

EFT23683 11.09.2013 Airport Lighting Specialists Pty Ltd Kta Airport - Lighting 5,850.99

EFT23684 11.09.2013 Atktec Pty Ltd Admin Bldg - Replacement Of Circuit Breaker 368.50

EFT23685 11.09.2013 Civica Pty Ltd Procurement Of Corporate Performance Management System 3,263.24

EFT23686 11.09.2013 Ashdown-Ingram Supply Parts - Battery 172.70

EFT23687 11.09.2013 Ampac Debt Recovery Rates - Debt Recovery 23.08.13 5,133.03

EFT23688 11.09.2013 BOC Limited Oxygen Medical C Size 445.41

EFT23689 11.09.2013 Leon McGlenchy Reimbursement - Fuel/Printer Ink for 40 Mile Caretaker 160.62

EFT23690 11.09.2013 Beacon Equipment Equipment - Edger Pro Mitsubishi TLE33FA 693.00

EFT23691 11.09.2013 Bridgestone Australia Pty Ltd Tyre Repairs - Various 644.72

EFT23692 11.09.2013 BRL Building Company Kta Airport - Repair Bollards, Damper Community Hub - Building Condition Report 10,219.00

EFT23693 11.09.2013 S Boyle Reimbursement - Meal Allowance Perth Meeting 04/09/13 129.10

EFT23694 11.09.2013 BP Australia Pty Ltd Diesel - W/E 31/08/13 OD 777 2,652.10

EFT23695 11.09.2013 Coates Hire Operations

Dampier Pipeline - Hire Of Diesel Plate Compactor For 7 Days Starting 8/8/2013. Hire 20 Rhino Plastic Barriers For 7 Days Starting 8/8/2013. 1,379.08

EFT23696 11.09.2013 Coca-Cola Amatil (Holdings) Ltd Drink Stock - KLP, TTI, PBFC, Youth Shed 380.00

EFT23697 11.09.2013


EFT23698 11.09.2013 Cutting Edges Equipment Parts Stock - Parts For Repairs 3,080.00

EFT23699 11.09.2013 M Cameron Reimbursement - Water Usage 39 Clarkson Way 254.93

EFT23700 11.09.2013 Canning Bridge Auto Lodge

HR Accommodation - R. Vanderwal Perth Training 20/08/13-22/08/2013 538.00

EFT23701 11.09.2013

Department Of Environment & Conservation 7 Mile Waster - Works Approval Fee 6,232.00

EFT23702 11.09.2013 Data#3 Limited IT - Adobe Acrobat Standard - Upgrade (Renewal) 989.34

EFT23703 11.09.2013 Design Co-Operative Ltd Youth Shed - Advertising - Morgan Bain Shopalite and Press Ad 09/08/13 792.00

EFT23704 11.09.2013 Terry & Vicki Day 38 Lewis Drive - Water Usage (28/03-19/07/13 111kL) 167.60

EFT23705 11.09.2013 H Eaton Reimbursement - Electricity Usage 4 Clarkson Way 05/06/13 To 16/07/13 299.27

EFT23706 11.09.2013 Chubb Fire Safety Ltd Pegs Creek Pavilion - Repair Fire Extinguishers 565.40

EFT23707 11.09.2013 Anne-Mai Kruus T/a Foam Wash Interior And Exterior Vehicle Detail 500.00

EFT23708 11.09.2013 Gym Care: Commercial Fitness Specialists KLP - Various Gym Equipment 251.90

EFT23709 11.09.2013 Globe Australia Pty Ltd Stock - Maxforce Quantum Liquid Ant Bait 120g 114.40

EFT23710 11.09.2013 Access Office Industries Packaging And Boxing Of Library Desk To Karratha 220.00

EFT23711 11.09.2013 Glidepath Australia Pty Ltd

Kta Airport - Maintenance of Karratha Airport Baggage Handling System - July 2013 13,604.98


EFT23713 11.09.2013 IML Logistics No2. Gap Ridge WWP - 920kg Chlorine Cylinder 1,954.68

EFT23714 11.09.2013 Jason Signmakers

MR-WAM-30 A 3200 x 1400 Fortesque River Mouth Road with Overlays as Discussed and lockable overlays 2,806.65

EFT23715 11.09.2013 J G Graphix 2013 REAF - Signage 5,161.77


EFT23717 11.09.2013 Karratha Auto Electrics Vehicle Repairs 1,617.07


No2 Gap Ridge WWP - Lift Level Of Well Liners 19/08/2013 30,972.50


Page 48


EFT23719 11.09.2013 Komatsu Australia Pty Ltd Depot - Stock (Protector) 1,666.14

EFT23720 11.09.2013 Karratha Community Association Claim 2 - Combined from 12/13 & 13/14 ACADS 5,575.28

EFT23721 11.09.2013 Kinetic Health Group Pty Ltd

Work Cover Audio Assessment G. Gray 12/08/13 77.00

EFT23722 11.09.2013 S King Reimbursement - Cost Of Room Hire For Club Development Workshop At Wickham Bistro 180.00

EFT23723 11.09.2013 Karratha Tilt Tray And Towing

Vehicle Tow - White Nissan Patrol At The Back Of Balmoral Caravan Park 291.50

EFT23724 11.09.2013 Landgate SoR - 3D Imagery Earthine Access 30,305.50

EFT23725 11.09.2013 Links Modular Solutions KLP - Links Modular Systems Training 6,600.00


EFT23727 11.09.2013 B Middleton Reimbursement - Card & Paper For Payroll Use 59.55

EFT23728 11.09.2013 Multicultural Arts Of WA Inc T/a Kulcha Cossack Family Day Performance 2013 500.00

EFT23729 11.09.2013 L Myburgh 18 Winyama Rd - Repairs To Internal Phone Line 70.00

EFT23730 11.09.2013 Materials Consultants Pty Ltd

7 Mile Waste - MDD Nominal 19mm / Adj of MDD & OMC Rock 2,535.50

EFT23731 11.09.2013

Neverfail Springwater Pty Ltd - Wickham Transfer Station Water Bottle Refills 15.75

EFT23732 11.09.2013 OTS Landscaping Service

Kta Airport - Garden Maintenance August/September 2013 2,431.00

EFT23733 11.09.2013

Fulton Hogan Industries Pty Ltd (Pioneer Road Services) Stock - Asphalt Bagged 15.8Kg 1,980.00


EFT23735 11.09.2013 Pilbara Institute Amphitheatre Venue Hire Fees For Films (July 2013) 4,770.00

EFT23736 11.09.2013 Pilbara Newspapers Pty Ltd (Pilbara Echo) Advertising 2,803.28

EFT23737 11.09.2013

Peter Hunt Architect Superannuation Fund No 2 (Rental costs only) 42 Welcome Rd Lease - 19/09/13-18/10/13 2,600.00

EFT23738 11.09.2013 Rowan'z Mowin & Handyman Service

20B Shadwick Drive - Garden Maintenance 23/08/13 110.00

EFT23739 11.09.2013 Scarboro Painting Services Pty Ltd Bulgarra Oval - Paint Valve Pits 550.00

EFT23740 11.09.2013 Decor8 Australia Pty Ltd Graffiti Removal 2,420.00

EFT23741 11.09.2013 Sylvania Lighting Australasia Pty Ltd Stock - Fine Mesh Guard 1,566.95

EFT23742 11.09.2013 G Shoemark Reimbursement - Phone To 01/08/13 LPG Gas 45kg 621.29

EFT23743 11.09.2013 D Scott Reimbursement - Course Fees D.Scott 68.00


EFT23745 11.09.2013 Selection 7 Pty Ltd Critical Conversations Training Programs - 14/08/13 To 15/08/13 3,300.00

EFT23746 11.09.2013 Sign A Rama Joondalup 2013 Perth Royal Show - Signage For The Guest Town Pavilion 6,490.00

EFT23747 11.09.2013 Telford Industries Stock 1,663.20

EFT23748 11.09.2013 Triangle Filtration No. 1A Bulgarra Tanks - Parts 215.38

EFT23749 11.09.2013 Tox Free (Australia) Pty Ltd Vacuum Truck 4,646.74

EFT23750 11.09.2013 Targett Gabrielle (t/a A Labour Of Love)

KLP - Aqua Aerobics Training 06/09/13 To 08/09/13 4,357.00

EFT23751 11.09.2013 20th Century Fox Film Distributors Pty Ltd Moonrise Cinema Screen Fee 1,390.70

EFT23752 11.09.2013 The Walt Disney Company Pty Ltd Moonrise Cinema - Screen Fee 747.60

EFT23753 11.09.2013 S Vertigan Travel Claim - 15-21/08/13 Council Meeting Disability Sector 84.72

EFT23754 11.09.2013 J Verbeek Cancelled Cheque 0.00

EFT23755 11.09.2013 Vita Group Ltd T/a Telstra Store Karratha iPhone5 Cases 650.00


Page 49


EFT23756 11.09.2013 R Vanderwal Reimbursement - Allowance, Perth Training 20/08/13 51.90

EFT23757 11.09.2013 Westrac Equipment Pty Ltd Parts - Edge Cutting 258.09


EFT23759 11.09.2013 Wurth Australia Pty Ltd Depot - Workshop Consumables 899.48

EFT23760 11.09.2013 A Ward Reimbursement - Internet Charges To 27/08/13 60.00

EFT23761 11.09.2013 N Wain Reimbursement - Relocation Expenses N.Wain 11/08/13 898.95

EFT23762 11.09.2013 Workforce Road Services

Searipple Road - Line Marking And Traffic Management 3,234.00

EFT23763 11.09.2013 Yakka Pty Ltd Uniforms 149.16

EFT23764 11.09.2013 Pilbara Real Estate 13 Wagari Drive - Bond 7,645.71

EFT23765 12.09.2013 North West Realty 354 Samson Way - Bond 5,400.00

EFT23766 12.09.2013 K Christensen-Mortgage Home Ownership Allowance 572.00







EFT23773 17.09.2013 Development Assessment Panels

Development Assessment Panels Fee - Plan App P3393 Lot 48 Northwest Coastal Hway 6,557.00

EFT23774 17.09.2013 K Elder Refund - Rental Security Bond 87.68

EFT23775 17.09.2013 C Kaarma Refund - Rental Security / Pet Bond 520.00

EFT23776 18.09.2013 WA Local Govt Superannuation Plan

Payroll Deduction Superannuation #3880 September 166.29

EFT23777 19.09.2013 Pilbara Iron Company (Services) Pty Ltd Electricity Usage 1,195.81


EFT23779 19.09.2013 Signswest Stick With Us Sign Studio Community - Bus Stop Signs x 11 544.50

EFT23780 19.09.2013 SAI Global Ltd Subscription General Conditions Of Contract For Provision Of Asset Maintenance Services 665.38

EFT23781 19.09.2013 Reliance Petroleum Fuel 24,803.18

EFT23782 19.09.2013 TNT Express Freight 1,039.71

EFT23783 19.09.2013 Truck Centre (WA) Pty Ltd Parts 458.31

EFT23784 19.09.2013 Thrifty Car Rental Car Hire Fees 14/8-22/8/2013 406.11

EFT23785 19.09.2013 Whelans Development Management & Surveying Services - Final 2,200.00

EFT23786 19.09.2013 Pilbara Bakeries T/A BT's Bakery Bread / Rolls 3,799.71

EFT23787 19.09.2013



EFT23789 19.09.2013 Carbon Neutral Carbon Neutral Donation (As Per Council Resolutions) 6,040.10

EFT23790 19.09.2013 G Harlen Reimbursement - Catering For Place Team Meeting 12/09/13 50.04

EFT23791 19.09.2013 Hathaway's Lubricants Depot Stock Items 2,643.62

EFT23792 19.09.2013 Karratha Earthmoving & Sand Supplies Dampier Pipeline - Supply 100 Tonne Sand 3,542.88

EFT23793 19.09.2013 WALGA (Marketforce) Governance And Strategic Program And HR Convention 8/08/13-9/8/2013 801.00

EFT23794 19.09.2013 Atom Supply 5L Water Container 341.88


EFT23796 19.09.2013 Abco Products Cleaning Products 1,305.74

EFT23797 19.09.2013 A&M Medical Services Pty Ltd KLP - Service Defibrillator And Oxy-sok 195.84

EFT23798 19.09.2013 Avdata Australia KTA Airport - ABR Data Transcript August 2013 650.01

EFT23799 19.09.2013 Atktec Pty Ltd Youth Shed - Relocate Internal CCTV 2,425.50


Page 50


EFT23800 19.09.2013 Barth Bros Automotive Machine Parts 132.05

EFT23801 19.09.2013 BP Roebourne Fuel 635.81


EFT23803 19.09.2013 BC Lock & Key Lock Repairs / Padlock Stamping 1,879.49

EFT23804 19.09.2013

BT Equipment Pty Ltd T/a Tutt Bryant Equipment Parts 5,724.13

EFT23805 19.09.2013 R Bhardwaj Reimbursement - Sheep Food And Muzzle 56.95

EFT23806 19.09.2013 Beacon Equipment Stock - Cutting Head 66.10

EFT23807 19.09.2013 Bridgestone Australia Pty Ltd Tyre Repairs - Various 991.85


EFT23809 19.09.2013 CJD Equipment Parts 1,111.34


EFT23811 19.09.2013 Coates Hire Operations

Dampier Pipeline - Hire Large Diesel Plate Compactor And 20 Rhino Plastic Rhino Barriers 15/08-23/08/13 1,636.97


EFT23813 19.09.2013

Covs Parts Pty Ltd (formerly Coventry Group Ltd) Stock - Parts For Repairs 1,190.12

EFT23814 19.09.2013 Chadson Engineering Pty Ltd Stock Items - Various 247.50

EFT23815 19.09.2013 Chemform Stock Items - Various 1,355.20

EFT23816 19.09.2013 Snap Pilbara (formerly Coral Coast Print) Printing 334.71

EFT23817 19.09.2013 Chris Sayer Consulting Consultant / Planning Service Fees - August 2013 3,640.00

EFT23818 19.09.2013 Concert & Corporation Productions Cancelled Cheque 0.00

EFT23819 19.09.2013 D & S Wells (WA) Pty Ltd Parts 500.50

EFT23820 19.09.2013 E & MJ Rosher Pty Ltd Parts 741.10

EFT23821 19.09.2013 Essential Environmental SoR Scheme Amendment Report 14,244.87

EFT23822 19.09.2013 Elan Media Partners Dampier Library - New Resources 90.69

EFT23823 19.09.2013 Empowering People In Communities (EPIC) Inc

Grant - Purchase Hoist To Transfer Clients At Frank Butler Centre 2,200.00

EFT23824 19.09.2013 Fast Automation KTA Airport - Repair Conveyor Motor 528.00

EFT23825 19.09.2013 Globe Australia Pty Ltd Stock - Twilight ULV Mosquito Adulticide 1,677.41

EFT23826 19.09.2013 Global Security Management (WA) Nightly Security Patrols 6,820.00

EFT23827 19.09.2013 Gresley Abas Pty Ltd Dampier Community Hub - Consultancy Services August 2013 13,602.58


EFT23829 19.09.2013 Harvey Norman Karratha Kta Airport - Toshiba 50 FHD LED 4,180.00

EFT23830 19.09.2013 Handy Hands Pty Ltd Fertilising Of Golf Course Fairways 29/7 30/7 9/8 35,859.00

EFT23831 19.09.2013 Mark Anthony Hatch Reimbursement - Gas & Fuel For Cleaverville Caretaker 491.38

EFT23832 19.09.2013 Iron Mountain Australia Pty Ltd Storage Of Records - August 2013 294.51

EFT23833 19.09.2013 Indijiarts Cultural Creativeness

The Perth Royal Show - Cultural Demonstration For The Guest Town Pavilion 2,750.00

EFT23834 19.09.2013 James Bennett Pty Limited Dampier Library - New Resources 183.81

EFT23835 19.09.2013 M Jordan Reimbursement - Relocation Expenses July 2013 677.35

EFT23836 19.09.2013 Keyspot Services Community - Self Inking Stamps 247.00


Page 51



Gap Ridge - Repair Pipeline, Millars Well Daycare - Repair Irrigation, FBCC - Repair Fridge, Bulgarra Tennis Courts- Backflow Prevention, Kta Airport - Air Con Repairs, Depot - Repair Faulty Lights, Golf Course - Repair Irrigation, Wickham Daycare - Unblock Drains 31,887.37


EFT23839 19.09.2013 Kinetic Health Group Pty Ltd D & A Tests For Staff 255.20

EFT23840 19.09.2013 Karratha Newsagency - TTI Account Newspapers And Mags WE 25/08/2013 1,136.80

EFT23841 19.09.2013 Karratha Newsagency - Admin Office Account Newspapers And Mags WE 2/09/2013 47.00

EFT23842 19.09.2013 Karratha Automotive Group Parts 1,462.49

EFT23843 19.09.2013 Keedak Holdings Pty Ltd KLP - Supply And Installation Of Storage Cages 11,370.70

EFT23844 19.09.2013 Landgate GRV Valuations 6,526.74

EFT23845 19.09.2013 Links Modular Solutions KLP - RFID Wristbands 2,497.00

EFT23846 19.09.2013 Lomax Family Trust T/a Lomax Media REAF 2013 - Script Change for TV Commercial 71.50

EFT23847 19.09.2013 Macdonald Johnston Engineering Stock - Rotary Sensor (Potentiometer) 298.50

EFT23848 19.09.2013

iSentia Pty Limited (Media Monitors Australia Pty Ltd) Media Monitoring Service (01/09/13-30/09/13) 1,703.96

EFT23849 19.09.2013 Morrison Low Consultants Pty Ltd

Legal Advice - LTFP Model Adjustments Relating to DLG Requirements 885.50

EFT23850 19.09.2013 Mobile Cuisine And Resource Centre Catering For SOYFW Event 10/09/2013 326.75

EFT23851 19.09.2013 R McGachey Youth Shed - Facilitation Of Parkour Workshops 17/07/13 632.70

EFT23852 19.09.2013 B Menezes Reimbursement - Allowances For LGMA Conference Perth 03/09/13 293.30


EFT23854 19.09.2013 North West Tree Services Tree Pruning 4,667.50

EFT23855 19.09.2013


EFT23856 19.09.2013 Northstar Asset Trust T/a Jaffa Room

REAF 2013 - Satellite Boy Movie Screening 09/09/13 297.00

EFT23857 19.09.2013


EFT23858 19.09.2013 OTS Landscaping Service Garden Maintenance - Various 2,200.00


EFT23860 19.09.2013 Pilbara Motor Group Parts 3,065.00

EFT23861 19.09.2013 Pilbara Newspapers Pty Ltd (Pilbara Echo) Advertising 1,283.33

EFT23862 19.09.2013 D Pentz Reimbursement - Fuel 200.81

EFT23863 19.09.2013 Pitney Bowman Software Pty Ltd

MapXtreme For Windows Maintenance & Tech Support 10 Licenses 20/08/13 To 19/08/14 2,200.00

EFT23864 19.09.2013 Port Printing Cleaverville - Camping Permit Books 878.90

EFT23865 19.09.2013 Initial Hygiene (formerly Pink Hygiene Solutions)

KLP - Nappy Disposal Service 08/07/13 to 13//12/13 1,811.34

EFT23866 19.09.2013 Print Sync Norwest Business Solutions Photocopier Charges 2,986.81

EFT23867 19.09.2013 Poolegrave Signs And Engraving KLP - Toilet Signs Male Female and Disabled 302.50

EFT23868 19.09.2013 Photosnap Photobooths Perth Royal Show 2013 - Photobooth Hire 1,980.00

EFT23869 19.09.2013 Downer Edi Works Pty Ltd Asphalt Sealing/Overlay Program - Various 125,484.87

EFT23870 19.09.2013 Repco Auto Parts IT - Socket & Tool Set Tool Chest 328.01

EFT23871 19.09.2013 Roebourne Dingo Hire Vehicle Tow 1,760.00

EFT23872 19.09.2013 Rowan'z Mowin & Handyman Service Garden Maintenance 440.00


Page 52


EFT23873 19.09.2013 Rene De Vries Youth Shed - PA System 500.00

EFT23874 19.09.2013 Reece's Structures & Gilkison's Events Hire 2013 Perth Royal Show - Hire Of Marquees 4,952.29

EFT23875 19.09.2013 Amcap (Formerly Skipper Truck Parts) Parts 665.18

EFT23876 19.09.2013 State Law Publisher Advertising in Gazette - Scheme Amendment 28 20/08/13 68.00

EFT23877 19.09.2013 Statewide Bearings Parts 575.00

EFT23878 19.09.2013 Kmart Karratha REAF2013 - Supplies, Youth Shed Workshop Supplies 385.00

EFT23879 19.09.2013 Sunny Sign Company Pty Ltd Stock - Traffic Cones 1,255.43

EFT23880 19.09.2013 Statewide Turf Services Mowing and Brushcutting 4,115.58

EFT23881 19.09.2013 Designa Sabar Pty Ltd Kta Airport - Preventative Maintenance July 2013 7,378.82

EFT23882 19.09.2013 Seatadvisor Pty Ltd Moonrise Cinema - Ticket Sales 1,381.60

EFT23883 19.09.2013 Securepay Pty Ltd Walkington Theatre - Transaction Fees, August 2013 75.34


EFT23885 19.09.2013 Schneider Electric Buildings Aust. Pty Ltd IT - Swipe Cards 913.00

EFT23886 19.09.2013


EFT23887 19.09.2013 Targett Gabrielle (t/a A Labour Of Love) KLP - Aqua Aerobics Training 670.00

EFT23888 19.09.2013 Techniworks Action Learning HR - Staff Induction Online Training Programs 14,850.00

EFT23889 19.09.2013 20th Century Fox Film Distributors Pty Ltd

Moonrise Cinema - Screen Fee For The Wolverine 30/08/13 978.25

EFT23890 19.09.2013 The Luke Adams Foundation

2013/14 Annual Community Sponsorship 25% upfront 13,750.00

EFT23891 19.09.2013 Thinc Projects Australia Pty Ltd KEC - Demolition Proposal Stage 3 2,200.00

EFT23892 19.09.2013 Talis Consultants Pty Ltd T/a Talis Unit Trust 7 Mile Waste - EOI Evaluation 8,651.50

EFT23893 19.09.2013

Karratha Timber & Building Supplies (formerly Versatile) Maintenance Materials - August 2013 1,265.07

EFT23894 19.09.2013 J Verbeek

Reimbursement - Local Plan Strategy Meeting 26/08/13 To 27/08/13 Meal Allowance Registration Fee 184.95



EFT23897 19.09.2013 Rhui Zhi Bian CAA Winner 2013 - Painting Open Theme Winner 8,000.00

EFT23898 19.09.2013 Australian Taxation Office August 2013 BAS 420,537.00

EFT23899 20.09.2013 Karratha First National Real Estate Residential Property Lease 29,824.05

EFT23900 20.09.2013 Jacquie Lymbery Residential Property Lease 1,011.50

EFT23901 20.09.2013 North West Realty Residential Property Lease 22,663.66

EFT23902 20.09.2013 Pilbara Real Estate Residential Property Lease 23,898.81

EFT23903 20.09.2013 Ray White Real Estate Residential Property Lease 38,504.53

EFT23904 20.09.2013 Terry & Vicki Day Residential Property Lease 5,215.29

EFT23905 20.09.2013 Karratha Self Storage Karratha Self Storage Lease 461.00

EFT23906 23.09.2013 Concert & Corporation Productions Lighting - Birds of Tokyo 2013 REAF 15,865.58

EFT23907 23.09.2013 G Bailey Sitting Fee - September 2013 2,791.67

EFT23908 23.09.2013 J Lally Sitting Fee - September 2013 2,791.67

EFT23909 23.09.2013 E Smeathers Sitting Fee - September 2013 2,791.67

EFT23910 23.09.2013 F White-Hartig Local Government Allowance - September 2013 11,125.00

EFT23911 23.09.2013 M Bertling Sitting Fee - September 2013 2,791.67

EFT23912 23.09.2013 P Long Sitting Fee - September 2013 4,562.50

EFT23913 23.09.2013 J Miller Sitting Fee - September 2013 2,791.67

EFT23914 23.09.2013 J Pritchard Sitting Fee - September 2013 2,791.67

EFT23915 23.09.2013 M Saylor Sitting Fee - September 2013 2,791.67


Page 53


EFT23916 23.09.2013 S Vertigan Sitting Fee - September 2013 2,791.67

EFT23917 24.09.2013 D Blanket Travel Assistance Trust Withdrawl 1,000.00

EFT23918 24.09.2013 S Pryor Refund - Airport Parking Card 50.00

EFT23919 24.09.2013 M Plummer Travel Assistance Trust Withdrawl 3,650.00

EFT23920 24.09.2013 Ray White Real Estate Water Usage - 2b Echidna Road Baynton 515.10

EFT23921 24.09.2013 B Clarkson Refund - Airport Parking Card 50.00

EFT23922 24.09.2013 P Duggan Refund - Rental Security Bond 59.10

EFT23923 24.09.2013 P Eyden Refund - Airport Parking Card 50.00

EFT23924 24.09.2013 K Galvin Refund - Rental Security Bond - 2b Echidna Road Baynton K. Galvin 68.82

EFT23925 24.09.2013 J Hourigan Refund - Verge Bond 3,000.00

EFT23926 24.09.2013 E Loughnan Refund - Airport Parking Card 50.00

EFT23927 24.09.2013 Portpride Pty Ltd Refund - Verge Bond 6,000.00

EFT23928 26.09.2013 Promapp Solutions Limited Training And Travel Costs For Consultant 4,123.30

EFT23929 26.09.2013 Downer Edi Works Pty Ltd 2013/14 Reseal Program 374,683.05

EFT23930 26.09.2013 Department Of Education

KLP - Contribution For Roadworks New Intersection Linking The KLP And KSHS 271,978.30

EFT23931 26.09.2013 Aerodrome Management Services Pty Ltd

Kta Airport - MOWP Development For Asphalt Overlay Works 8,030.00

EFT23932 26.09.2013 Pilbara Bakeries T/A BT's Bakery Bread / Rolls 154.22

EFT23933 26.09.2013 Hart Sport KLP - Sporting Equipment 383.00

EFT23934 26.09.2013 Midalia Steel Materials 46.02

EFT23935 26.09.2013 WALGA (Marketforce) Advertising 6,371.06

EFT23936 26.09.2013 North West Realty Rates Refund - A88824 367.58

EFT23937 26.09.2013 Water2Water KLP - Rental Of Aqua Cooler July 2013 65.70

EFT23938 26.09.2013 Truck Centre (WA) Pty Ltd Parts 1,848.00

EFT23939 26.09.2013 The Retic Shop Reticulation Parts 5,546.93

EFT23940 26.09.2013 Bodyscience International KLP - Stock For Sale At Kiosk 1,859.95

EFT23941 26.09.2013 Cabcharge Australia Pty Ltd Cabcharge August 2013 1,582.85

EFT23942 26.09.2013 Gym Care: Commercial Fitness Specialists KLP - Fitness Equipment Maintenance 319.68

EFT23943 26.09.2013 Hot Tempered 2013 REAF - Site Contractors 02/09/13 To 23/09/13 10,100.00


EFT23945 26.09.2013 Lucky Oceans MC Duties For REAF 6 & 8 September 2013 7,500.00

EFT23946 26.09.2013 Orica Australia Pty Ltd Gap Ridge, RAC - Cylinder Refills 6,053.74

EFT23947 26.09.2013

Peter Hunt Architect Superannuation Fund No 2

4/2 Welcome Road - Electricity Usage 31/7/13 - 29/8/13 464.97

EFT23948 26.09.2013 Rowan'z Mowin & Handyman Service 15 Gecko Circle - Final Yard Clean 02/9/13 110.00


EFT23950 26.09.2013 Scope Business Imaging Photocopier Charges 154.00

EFT23951 26.09.2013 To70 Aviation (Australia) Pty Ltd

Kta Airport - Prep Meeting For International Business Case 3,115.66

EFT23952 26.09.2013 Youth Of The Decade 2010 (YOTHD 10) REAF Security W/E 15/09/13 21,505.00

EFT23953 26.09.2013 K Christensen-Mortgage Home Ownership Allowance FE 25.09.2013 572.00


EFT23955 26.09.2013 SoR Social Club Payroll deductions 732.00







Page 54


EFT23961 27.09.2013 Pindan Contracting Pty Ltd

Karratha Leisureplex Variations Approved - Progress Claim 28 412,190.59

EFT23962 27.09.2013 Sanders Turner Ellick Architects

Kta Airport Terminal Upgrade - Progress And Complete Second Stop/go Point Stage 5 and Stage 6 356,218.57

EFT23963 27.09.2013 Australia Post Australia Post Postage Charges - August 2013 1,468.49

EFT23964 27.09.2013 A&B Leather & Canvas Kta Airport - CASA Standard Windsocks 2,156.00

EFT23965 27.09.2013 Avis Australia Car Hire Vehicle Hire - 02/09/13 To 05/09/13 617.18

EFT23966 27.09.2013 Allied Pickfords-Perth Staff Relocation Costs 4,156.50

EFT23967 27.09.2013 Amnet It Services Adsl2+ Data Service For Smtp - 09/10/13 To 09/11/13 79.00

EFT23968 27.09.2013 Karratha First National Real Estate Rates Refund - A88514 2,275.82

EFT23969 27.09.2013



EFT23971 27.09.2013 Signature Music Pty Ltd 2013 REAF - Production Labour Backline Consulting 42,663.50

EFT23972 27.09.2013 Hathaway's Lubricants Stock 932.37

EFT23973 27.09.2013 ITVision Training - Payroll Essentials 20/08/13 To 21/08/13 522.50

EFT23974 27.09.2013 Karratha BMX Club Sports Funding - 3 Individual Scholarships 1,650.00

EFT23975 27.09.2013 Karratha International Hotel

REAF 2013 - Accommodation 06/09/13 To 09/09/13 792.00

EFT23976 27.09.2013 Karratha Earthmoving & Sand Supplies Playground Maintenance - Clean Fine Sand 9,405.00

EFT23977 27.09.2013 Les Mills Aerobics Australia

Instructor Registration for Body Attack 12-13/10/13 529.00

EFT23978 27.09.2013 Caltex Energy WA (Link Energy Pty Ltd) Fuel 24,862.31

EFT23979 27.09.2013 TJM Pilbara/North West 4WD Rangers - Compressor 270.00

EFT23980 27.09.2013

Point Samson Community Association Inc 75% Payment 2012/13 ACADS 33,000.00


EFT23982 27.09.2013 Pilbara Holiday Park Accom - Lunar Circus 2013 REAF 04/09/13 To 12/09/13 4,582.90

EFT23983 27.09.2013 Roebourne Visitor Centre

Community Funding - For Business After Hours Event- ACADS 12/13 1,868.88

EFT23984 27.09.2013 Signswest Stick With Us Sign Studio No. 2 Gap Ridge WWP - Health Warning Signs 1,182.50

EFT23985 27.09.2013 Sealanes Corp Services - Kitchen Supplies 510.31

EFT23986 27.09.2013 TNT Express Freight 639.58

EFT23987 27.09.2013 Blackwoods (Atkins Carlyle Ltd) Stock 627.30


EFT23989 27.09.2013 Avdata Australia Monthly Data Reporting Fee July 2013 508.97

EFT23990 27.09.2013 Ausco Modular Pty Limited

Depot - Lease Of Portable Office, September 2013. 3,466.06

EFT23991 27.09.2013 Australian Institute Of Company Directors Company Directors Course 07/10/13 6,875.00

EFT23992 27.09.2013 Atktec Pty Ltd UPS - Installation Service 8,838.50

EFT23993 27.09.2013 Advam Pty Ltd KTA Airport - Avdam Services For August 2013 447.65

EFT23994 27.09.2013 Analytical Reference Laboratory (WA) Pty Ltd Water Analysis 67.65

EFT23995 27.09.2013 Ashdown-Ingram Parts - Battery 679.80

EFT23996 27.09.2013 Ampac Debt Recovery Rates Debt Recovery - August 2013 2,543.55

EFT23997 27.09.2013 BOC Limited SES - Air Industrial 'D' Size 15.64

EFT23998 27.09.2013 Bunzl Ltd Stock - Toilet Tissue, Hand Towels 4,321.57


EFT24000 27.09.2013 BC Lock & Key Lock Repairs 708.79

EFT24001 27.09.2013

BT Equipment Pty Ltd T/a Tutt Bryant Equipment Parts 7,154.18

EFT24002 27.09.2013 Beacon Equipment Parts 74.00


Page 55


EFT24003 27.09.2013 BRL Building Company Maintenance on Shire Properties 242.00



EFT24006 27.09.2013 Compact Business Systems Pty Ltd HR - Filing Tabs 1,649.18

EFT24007 27.09.2013 CPS Wear Parts Stock 882.09

EFT24008 27.09.2013 Dy-Mark (Aust) Pty Ltd Stock 315.75

EFT24009 27.09.2013 D & S Wells (WA) Pty Ltd Vehicle Repairs 1,025.20

EFT24010 27.09.2013 Design Co-Operative Ltd Perth Royal Show Exhibition - Design T-Shirts 660.00

EFT24011 27.09.2013 ESS Bay Village (Compass Group)

Catering August Council Agenda Briefing 15/8 &19/8 680.06

EFT24012 27.09.2013 Environmental Industries Pegs Creek / Bulgarra Mowing and Brushcutting Drainage Reserves 36,123.12

EFT24013 27.09.2013 Ezi-Hose Pty Ltd Supply And Fit Air Reels Hoses And Regulators 1,539.93

EFT24014 27.09.2013 Farinosi & Sons Pty Ltd Depot - Tools 28.11

EFT24015 27.09.2013 Fortesque Bus Service Pty Ltd Community Bus Sunday Service - August 2013 3,368.90

EFT24016 27.09.2013 Golden Hiabs REAF 2013 - Transport Of Scaffold From Wickham To Karratha 786.50

EFT24017 27.09.2013 Globe Australia Pty Ltd FBCC - Rat Bait Stations 862.40

EFT24018 27.09.2013 Goldstein Eswood Roebourne Community Centre - Replace Oven 6,726.50

EFT24019 27.09.2013 Global Security Management (WA) PBFC - Security Alarm Response 146.30


EFT24021 27.09.2013 Handy Hands Pty Ltd Bulgarra Bmx Track - Application Of Soil Stabilizer 2,255.00

EFT24022 27.09.2013 International Art Services Pty Ltd

Transport For Cossack Artworks From Perth To Cossack For 13/14 3,740.00

EFT24023 27.09.2013 Isubscribe Pty Ltd Wickham Library - Magazine Subscriptions 655.70


EFT24025 27.09.2013 Keyspot Services Depot - Self Inking Stamp 52.50

EFT24026 27.09.2013 Karratha Veterinary Hospital Animal Euthanasia 933.90

EFT24027 27.09.2013 Karratha Auto Electrics Vehicle Repairs 761.75


7 Mile Waste - Landfill Redevelopment Office Fitout, TTI - Repair Flouros, Airport - Repair Aircon, Cossack Café - Repair Gas Leak, Kta Library - Fibre Optic Works 40,007.22

EFT24029 27.09.2013 Komatsu Australia Pty Ltd Parts/Repairs 3,777.48

EFT24030 27.09.2013 Karratha Newsagency - TTI Account Newspapers And Mags WE 1/09/2013 845.33

EFT24031 27.09.2013 Karratha Newsagency - KLP Account KLP - Fitness Magazines 14/8/13 To 22/8/13 41.90

EFT24032 27.09.2013 Lyons & Peirce KTA Airport - Pump Out Of Grease Trap, August 2013 979.84

EFT24033 27.09.2013 Landgate Online Transaction Summary For August 2013 576.00

EFT24034 27.09.2013 RAW Hire REAF 2013 - Car Hire 26/8/13 - 31/8/13 854.81


EFT24036 27.09.2013 NW Communications & IT Specialists Rectify Static Interference On HF Radio 524.95

EFT24037 27.09.2013


EFT24038 27.09.2013 Neils Reticulation And Landscaping Reticulation Repairs 550.00

EFT24039 27.09.2013 Ovation Performance Company

Commissioning Of Work For The 2013 REAF Kids Program - Final 25% Payment 3,000.00


EFT24041 27.09.2013 Pilbara Copy Service Photocopier Charges 673.03

EFT24042 27.09.2013 Pilbara Newspapers Pty Ltd (Pilbara Echo) Advertising 622.49


Page 56


EFT24043 27.09.2013

Pilbara Access Management Solutions WA

7 Mile Waste - Hire Of 3 Scaffold Platforms And One Set Of Stairs 30/07/13 T 02/09/13 907.50

EFT24044 27.09.2013 Public Libraries WA Inc Karratha Library - Annual Membership To Public Libraries WA 2013/2014 153.75

EFT24045 27.09.2013 Poolwerx Karratha 138 Lewis Drive - Monthly Pool Service August 2013 139.80

EFT24046 27.09.2013 Prompt Fencing Pty Ltd WWTP - Supply & Installation Of PA Gate 1,100.00

EFT24047 27.09.2013 RGR Road Haulage Pty Ltd

REAF 2013 - Stage Freight Karratha - Perth to KTA And Portion Of Perth To Hedland 6,000.00

EFT24048 27.09.2013 Kmart Karratha REAF2013 - Supplies 1,023.50

EFT24049 27.09.2013 Statewide Turf Services Mowing and Brushcutting 10,386.94

EFT24050 27.09.2013 SPP Group Pty Ltd (Steve Paul & Partners)

KTA Airport - Review Of Hydraulic Services And Specifications. 3,850.00

EFT24051 27.09.2013 Syme Marmion & Co Update Of Community Facilities Plan 8,800.00

EFT24052 27.09.2013 Shelf Cleaning Services Pty Ltd 15 Gecko Circle - Vacate Clean 2,155.50

EFT24053 27.09.2013 J Steenkamp Reimbursement - Flights 25/09/13 LPS Workshop 378.39

EFT24054 27.09.2013 Sadleirs Nexus Logistics REAF 2013 - Freight For Caterers Supplies Perth To Kta 1,490.89

EFT24055 27.09.2013 Tox Free (Australia) Pty Ltd KLP - 240ltr Bin Empty Weekly August 2013 583.00

EFT24056 27.09.2013


EFT24057 27.09.2013 20th Century Fox Film Distributors Pty Ltd Moonrise Cinema - Movie Screening Fee 959.60

EFT24058 27.09.2013 The Walt Disney Company Pty Ltd Moonrise Cinema - Movie Screening Fee 607.30

EFT24059 27.09.2013 S Thomason Reimbursement For Bleach Cleaning Of Pound 7.75

EFT24060 27.09.2013 TenderLink.com Tender Advertising August 2013 660.00

EFT24061 27.09.2013 Terre Rouge Ballet Inc Grant 2013 - Annual Community Sponsorship Scheme 1,250.00

EFT24062 27.09.2013

Karratha Timber & Building Supplies (formerly Versatile) REAF 2013 - General Hardware 954.94


EFT24064 27.09.2013 Wormald Australia Pty Ltd

KTA Airport - Hydrant Diesel Pump Maintenance August 2013 1,748.45

EFT24065 27.09.2013 Steve Wacher Travel Allowances - Perth PDC Meeting 11/9/2013 Meal and Taxis 239.04


EFT24067 30.09.2013 QSUPER - BROWN Superannuation contributions 988.40

EFT24068 30.09.2013 The Haines Superannuation Fund Superannuation contributions 646.54

EFT24069 30.09.2013 WA Local Govt Superannuation Plan Superannuation contributions 224,525.72

EFT24070 30.09.2013 GB Superannuation Fund Superannuation contributions 388.25

EFT24071 30.09.2013 Jacqueline & Theresa Super Fund Superannuation contributions 636.96

EFT24072 30.09.2013 J & S Pryor Super Fund Superannuation contributions 917.68

EFT24073 30.09.2013 MACLEOD SMSF Pty Ltd Superannuation contributions 341.93

EFT24074 30.09.2013 Recruitment Super Superannuation contributions 143.39

EFT24075 30.09.2013 Statewide Super Superannuation contributions 1,350.62

76100 19/07/2013 Rhui Zhi Bian Cancelled Cheque -8,000.00

76182 22.08.2013 Horizon Power PBFC Electricity Usage Charges - 19/06/13 To 06/08/13 7,731.44

76183 27.08.2013 Shire Of Roebourne Muni Investment - One Month With Bankwest at 3.7% 8,000,000.00

76184 27.08.2013 Shire Of Roebourne Muni Investment - Three Months With NAB at 3.9% 7,000,000.00

76185 28.08.2013

Building And Construction Industry Training Fund (BCITF) BCITF Receipts - July 2013 93,197.20


Page 57


76186 28.08.2013 Telstra Corporation Ltd Telephone Charges 15,429.22

76187 28.08.2013 Horizon Power Electricity Charges 86,188.61

76188 28.08.2013 Water Corporation Water Charges 7,167.44

76189 28.08.2013 Yaandina Family Centre 2013/14 Annual Community Sponsorship - 25% Upfront 13,750.00

76190 28.08.2013 Lena Kathleen Cedar Performance Fee - NAIDOC Week Roebourne - TSI Cooking For Wickham 1,000.00

76191 28.08.2013 A Carlton Refund For Replacement Bin 135.00

76192 28.08.2013 B Glover Refund Of Building Licence Overcharged Fee - BL130612 150.00

76193 28.08.2013 J Halvins Refund Of Stall Holder Permit Fee 80.00

76194 28.08.2013 McLeods & Co Barristers And Solicitors Legal Advice 4,674.57

76195 28.08.2013 Pilbara Building Services Refund - Application Fee Not Required For P3358 139.00

76196 29.08.2013 Shire Of Roebourne Payroll deductions 2,799.48

76197 29.08.2013 Shire Of Roebourne Payroll deductions 331.99

76198 29.08.2013 Australian Services Union (ASU/MEU Div.) Payroll deductions 830.96

76199 29.08.2013 Lgrceu Payroll deductions 97.00

76200 03.09.2013 Australian Super Superannuation contributions 12,345.07

76201 03.09.2013 Colonial First State Firstchoice Super Superannuation contributions 2,492.78

76202 03.09.2013 Cbus Superannuation contributions 144.23

76203 03.09.2013 North Personal Super Fund Superannuation contributions 2,503.27

76204 03.09.2013 AMP Flexible Lifetime Superannuation Fund Superannuation contributions 1,172.25

76205 03.09.2013 Australian Super Corporate Division Payroll deductions 5,371.64

76206 03.09.2013 ANZ Smart Choice Super Superannuation contributions 792.94

76207 03.09.2013 BT Super For Life Superannuation contributions 4,703.46

76208 03.09.2013 Catholic Super & Retirement Fund Superannuation contributions 919.18

76209 03.09.2013 CBA Superannuation Savings Account Superannuation contributions 353.25

76210 03.09.2013 First State Super Superannuation contributions 932.32

76211 03.09.2013 Hesta Superannuation Superannuation contributions 2,275.17

76212 03.09.2013 HostPlus Superannuation Superannuation contributions 4,207.20

76213 03.09.2013 Mtaa Superannuation Fund Superannuation contributions 1,525.15

76214 03.09.2013 MLC Nominees Pty Ltd Superannuation contributions 958.14

76215 03.09.2013 MLC Masterkey Superannuation Superannuation contributions 904.84

76216 03.09.2013 PRIME SUPER Superannuation contributions 94.94

76217 03.09.2013 Rest Superannuation Superannuation contributions 8,179.87

76218 03.09.2013 Superwrap Personal Super Plan Superannuation contributions 912.55

76219 03.09.2013 Sunsuper Pty Ltd Superannuation contributions 2,543.78

76220 03.09.2013 Tasplan Superannuation contributions 946.12

76221 03.09.2013 VicSuper Superannuation contributions 829.63

76222 03.09.2013 Shire Of Roebourne Muni Investment - Two Months with BankWest at 3.75% 7,000,000.00

76223 04.09.2013 Telstra Corporation Ltd Telephone Charges 764.12

76224 04.09.2013 Horizon Power Electricity Charges 171.71


76226 04.09.2013 Natalie Dewson Refund - Short Term Bin Hire (No Longer Required) 257.00

76227 04.09.2013 Especial Nominees Pty Ltd

Refund - Overpayment Of Building Application Fees 1,666.47

76228 04.09.2013 GDD Design Group Refund - Building Licence Fee (Overpayment) 4,861.91

76229 04.09.2013 M Jordan Cancelled Cheque 0.00

76230 04.09.2013 Dept of Planning Cancelled Cheque 0.00

76231 04.09.2013 Hanjane Pty Ltd Rates Refund - A28703 2,375.33


Page 58


76232 04.09.2013 Michelle Jordan Cancelled Cheque 0.00

76233 04.09.2013 Dept Of Planning & Infrastructure - Plates SoR Licence Plates - 76R 180.00

76234 04.09.2013

Woodhouse Legal Solicitors & Legal Consulting Legal Advice 5,560.50

76235 11.09.2013 Eaton Building Karratha Charity House - Reimbursement Of Building Fees 3,849.00

76236 11.09.2013 Pilbara Building Services Refund - Building Fees Shire Unable To Provide Certification on BL130676 99.00

76237 11.09.2013 Vinidex Tubemakers Pty Limited Dampier Pipeline - 600mm Rubber Rings 622.84

76238 11.09.2013 Telstra Corporation Ltd Purchase of iPhones 27,141.99


76240 11.09.2013 Water Corporation Water Charges 705.50


76242 13.09.2013 Bristow Richard 2013 Cossack Artwork Sales 543.75

76243 13.09.2013 Betty McLean 2013 Cossack Artwork Sales 797.50

76244 13.09.2013 Jacqueline Mills 2013 Cossack Artwork Sales 688.75

76245 13.09.2013 Mary White 2013 Cossack Artwork Sales 286.37

76246 13.09.2013 Hiromi Ashlin 2013 Cossack Artwork Sales 2,102.50

76247 13.09.2013 Miles Allen 2013 Cossack Artwork Sales 471.25

76248 13.09.2013 Bannatee Warayute 2013 Cossack Artwork Sales 1,450.00

76249 13.09.2013 Deborah Bonar 2013 Cossack Artwork Sales 2,610.00

76250 13.09.2013 Borschmann Kim 2013 Cossack Artwork Sales 326.25

76251 13.09.2013 Blasgund Lyn 2013 Cossack Artwork Sales 326.25

76252 13.09.2013 Natalie Briney 2013 Cossack Artwork Sales 362.50

76253 13.09.2013 Darren Beard 2013 Cossack Artwork Sales 1,305.00

76254 13.09.2013 Laura Barnes 2013 Cossack Artwork Sales 942.50

76255 13.09.2013 Sayuri Conly 2013 Cossack Artwork Sales 145.00

76256 13.09.2013 Michelle Cross 2013 Cossack Artwork Sales 217.50

76257 13.09.2013 Sarah Louise Cheers 2013 Cossack Artwork Sales 688.75

76258 13.09.2013 Dowdell Margaret 2013 Cossack Artwork Sales 435.00

76259 13.09.2013 Lynda Dickinson 2013 Cossack Artwork Sales 862.75

76260 13.09.2013 Kaye Devlin 2013 Cossack Artwork Sales 1,087.50

76261 13.09.2013 Bernadette Dayley 2013 Cossack Artwork Sales 253.75

76262 13.09.2013 Katherine Foster 2013 Cossack Artwork Sales 435.00

76263 13.09.2013 Waling Gorospe 2013 Cossack Artwork Sales 4,205.00

76264 13.09.2013 Cecil Brian Good 2013 Cossack Artwork Sales 471.25

76265 13.09.2013 Andrew Galvin 2013 Cossack Artwork Sales 652.50

76266 13.09.2013 Halden Cassandra Rose 2013 Cossack Artwork Sales 906.25

76267 13.09.2013 Jen Hourquebie 2013 Cossack Artwork Sales 253.75

76268 13.09.2013 Aaron Harwood 2013 Cossack Artwork Sales 543.75

76269 13.09.2013 Paul Hansen 2013 Cossack Artwork Sales 616.25

76270 13.09.2013 Kieran Ingram 2013 Cossack Artwork Sales 1,631.25

76271 13.09.2013 Belinda Joynes 2013 Cossack Artwork Sales 1,015.00

76272 13.09.2013 Ann-maree Johnson 2013 Cossack Artwork Sales 217.50

76273 13.09.2013 Kempen Richard Cornelius 2013 Cossack Artwork Sales 217.50

76274 13.09.2013 Moad Shane 2013 Cossack Artwork Sales 2,175.00

76275 13.09.2013 McLennan Kylie 2013 Cossack Artwork Sales 652.50

76276 13.09.2013 Carol Rae Morphett 2013 Cossack Artwork Sales 1,087.50

76277 13.09.2013 Leigh Elizabeth Mcnab 2013 Cossack Artwork Sales 1,341.25

76278 13.09.2013 Jaquelyn McCaskie 2013 Cossack Artwork Sales 616.25

76279 13.09.2013 Marchant Sarah 2013 Cossack Artwork Sales 398.75

76280 13.09.2013 Marie Novak 2013 Cossack Artwork Sales 688.75

76281 13.09.2013 Jan Naylor 2013 Cossack Artwork Sales 362.50

76282 13.09.2013 Lucia Osborne 2013 Cossack Artwork Sales 942.50

76283 13.09.2013 Retz Pauline Frances 2013 Cossack Artwork Sales 797.50

76284 13.09.2013 Rayma Reany 2013 Cossack Artwork Sales 833.75

76285 13.09.2013 Anita Ryder 2013 Cossack Artwork Sales 1,305.00

76286 13.09.2013 St John Ivana 2013 Cossack Artwork Sales 710.50

76287 13.09.2013 Vicki Sangster 2013 Cossack Artwork Sales 2,102.50

76288 13.09.2013 Smith Nina 2013 Cossack Artwork Sales 1,812.50


Page 59


76289 13.09.2013 Joel Sturzaker 2013 Cossack Artwork Sales 145.00

76290 13.09.2013 Tammy Stowe 2013 Cossack Artwork Sales 572.75

76291 13.09.2013 Joanne Sparks 2013 Cossack Artwork Sales 569.12

76292 13.09.2013 Jason Vuyst 2013 Cossack Artwork Sales 362.50

76293 13.09.2013 Plamenka Whitburn 2013 Cossack Artwork Sales 638.00

76294 13.09.2013 Kaye White 2013 Cossack Artwork Sales 688.75

76295 17.09.2013 Shire Of Roebourne Kta Airport Float Reimbursement For Pay Stations 10,905.00


76297 19.09.2013 Horizon Power Cancelled Cheque 0.00


76299 19.09.2013 J Dyson Reimbursement - Equipment and Materials for KLP Adult Term Programs 378.35

76300 19.09.2013

Fines Enforcement Registry (Dept Of Attorney General) Fines Enforcement Lodgement 516.00

76301 19.09.2013 Forge Resources Ltd Rates Refund - A88646 327.62

76302 19.09.2013 Hanjane Pty Ltd Rates Prize - Westpac Sponsor 2,000.00

76303 19.09.2013 Kenneth Harris & Renae Biddle Rates Prize - SoR Sponsor 1,500.00

76304 19.09.2013 G & T McGlinn Pty Ltd Rates Prize - SoR Sponsor 500.00

76305 19.09.2013 Supalux Pty Ltd Line Marking Searipple Road New Asphalt Overlay 4,400.00

76306 26.09.2013 Commissioner Of Police SoR - Firearms Licence Exp 15/10/2014 117.00


76308 26.09.2013 Australian Services Union (ASU/MEU Div.) Payroll deductions 855.40

76309 26.09.2013 Lgrceu Payroll deductions 97.00


76311 27.09.2013 Vodafone Hutchison Australia Pty Limited SES Messaging Service - 26/08/13 to 25/09/13 172.00



76315 27.09.2013 Department of Transport Vehicle Transfer Fee 16.00

76316 27.09.2013 Senator Alan Eggleston Refund Double Payment Of Invoice 74149 137.50

76317 27.09.2013 McLeods & Co Barristers And Solicitors Legal Advice 3,403.07

76318 27.09.2013 J W & N A Mees Rates Refund - A88691 707.96

76319 30.09.2013 Australian Super Superannuation contributions 15,300.94

76320 30.09.2013 Colonial First State Firstchoice Super Superannuation contributions 2,648.20

76321 30.09.2013 Cbus Superannuation contributions 391.55

76322 30.09.2013 North Personal Super Fund Superannuation contributions 2,505.03

76323 30.09.2013 AMP Flexible Lifetime Superannuation Fund Superannuation contributions 2,088.36

76324 30.09.2013 Australian Super Corporate Division Payroll deductions 5,658.90

76325 30.09.2013 ANZ Smart Choice Super Superannuation contributions 838.82

76326 30.09.2013 AMP Superleader Superannuation contributions 363.99

76327 30.09.2013 BT Super For Life Superannuation contributions 6,039.67

76328 30.09.2013 Catholic Super & Retirement Fund Superannuation contributions 1,086.04

76329 30.09.2013 CBA Superannuation Savings Account Superannuation contributions 477.15

76330 30.09.2013 First State Super Superannuation contributions 1,301.92

76331 30.09.2013 Hesta Superannuation Superannuation contributions 2,920.06

76332 30.09.2013 HostPlus Superannuation Superannuation contributions 3,862.99

76333 30.09.2013 Local Government Superannuation Superannuation contributions 1,216.96

76334 30.09.2013 Mtaa Superannuation Fund Superannuation contributions 1,605.43

76335 30.09.2013 MLC Nominees Pty Ltd Superannuation contributions 1,010.36


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76336 30.09.2013 MLC Masterkey Superannuation Superannuation contributions 1,810.98

76337 30.09.2013 NGS Superannuation Superannuation contributions 563.19

76338 30.09.2013 OnePath Masterfund Superannuation contributions 142.38

76339 30.09.2013 PRIME SUPER Superannuation contributions 69.77

76340 30.09.2013 Rest Superannuation Superannuation contributions 8,717.68

76341 30.09.2013 Superwrap Personal Super Plan Superannuation contributions 982.38

76342 30.09.2013 Sunsuper Pty Ltd Superannuation contributions 2,689.89

76343 30.09.2013 Tasplan Superannuation contributions 996.60

76344 30.09.2013 VicSuper Superannuation contributions 838.82

DD18684.1 15.08.2013 SG Fleet Australia Pty Ltd Fleet Lease Payments 8,405.60

DD18688.1 08.09.2013 Westpac Corporate Credit Cards Corporate Credit Cards 2,305.42

DD18688.2 08.08.2013 Westpac Corporate Credit Cards Corporate Credit Cards 45,209.45

29,601,615.58

29.08.2013 Shire of Roebourne Payroll FE: 28.08.2013 700,390.91

06.09.2013 Shire of Roebourne Wages 908.81


20.09.2013 Shire of Roebourne Wages 8,140.44


2,290,690.99

Total Payments 31,892,306.57


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9.3 APPOINTMENTS TO COMMITTEES

File No: CM.63


Reporting Author: Manager Governance and Organisational Strategy




Attachment(s) Terms of Reference

PURPOSE To consider appointments to the Audit & Organisational Risk Committee, Council advisory groups and external organisations that have Council representatives. BACKGROUND The following internal and external bodies have representatives from the elected members, staff and/or members of public. Details of the most recently appointed elected members are included for information. Committees of Council Audit & Organisational Risk Committee (minimum 3 members required)

Elected Member Representation

Cr Smeathers

Cr White-Hartig

Cr Lally

Cr Pritchard

Cr Long

Proxies:

Nil

Council Advisory Groups City Status Advisory Group

Elected Member Representation

Cr White-Hartig

Cr Bailey

Cr Saylor

Cr Miller

Cr Lally

Proxies:

Nil

Karratha Airport Advisory Group Sister City Advisory Group

Elected Member Representation Elected Member Representation

Cr Long Cr White-Hartig

Cr Miller Cr Long

Cr Lally Cr Miller

Cr Vertigan

Proxies: Proxies:

Nil Nil


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Yaburara Heritage Trail Advisory Group Public Art Steering Group


Cr Long Cr Lally

Cr Pritchard Cr Smeathers

Cr Pritchard

Proxies: Proxies:

Nil Nil

Waste Services Advisory Group Roebourne Advisory Group



Cr Pritchard Cr Bailey

Cr Lally Cr Pritchard

Proxies: Proxies:

Nil Nil

Local Planning Strategy Steering Group Cleansweep Taskforce



Proxies: Proxies:

Nil Cr Long

External Organisations Roebourne Visitor Centre Committee Pilbara Regional Council


Cr White-Hartig Cr White-Hartig

Cr Bailey Cr Vertigan

Proxies: Proxies:

Nil Cr Long

Karratha Visitor Centre Committee Pilbara Regional Road Group


Cr White-Hartig Cr White-Hartig

Proxies: Proxies:

Nil Nil

West Pilbara Communities for Children Consortium Nor West Jockey Club


Cr Vertigan Cr White-Hartig

Proxies: Proxies:

Cr Smeathers Nil

In determining appointments to each of the internal groups listed, consideration should be given as to: (a) Whether the committee is still relevant - this is not an option when it is required to exist

by statute (i.e. Audit and Organisational Risk Committee); (b) The number of elected representatives that should sit as voting members; (c) The number of deputy representatives (or proxies) that should sit in the case a

member is unable to attend. Other matters such as terms of reference, including frequency of meetings, should be discussed at the next meeting of these groups. In the event that more nominations are received than vacancies on each body, then an election will be necessary (by secret ballot) to fill the available vacancies


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LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of moderate significance in terms of parties affected issues and Council’s ability to perform its role. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Section 5.8 of the Local Government Act 1995 provides that a local government may establish committees of 3 or more persons to assist the council and to exercise the powers and discharge the duties of the local government that can be delegated to committees. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are no financial implications. Membership of Council committees, advisory groups and external organisations does not affect the remuneration of elected members. STRATEGIC IMPLICATIONS This item is relevant to the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2013-2014 provided for this activity: Our Program: 4.a.3.1 Provide civic leadership framework and support to the

community. 1.f.4.3 Encourage community engagement. RISK MANAGEMENT CONSIDERATIONS There are no specific risk management considerations applicable.

IMPACT ON CAPACITY There is no additional impact on capacity or resourcing to carry out the Officer’s recommendation.

RELEVANT PRECEDENTS Previous Council appointments to the internal and external bodies are listed above. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Absolute Majority OPTIONS: Option 1 As per Officers recommendation.


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Option 2 That Council by Absolute Majority pursuant to Section 5.8 of the Local Government Act 1995 RESOLVES to AMEND the Officers Recommendation by:

1. ADDING the following Council representations: a. ___________________________; b. ___________________________; and

2. REMOVING the following Council representations:

a. ___________________________; b. ___________________________; and

Option 3 That Council by Simple Majority pursuant to Section 5.2 of the Local Government Act 1995 RESOLVES to DEFER the appointments until the November 2013 Council meeting pending further consideration of these groups.

CONCLUSION Following the recent local government elections, it is necessary for Council to determine appointments to the Audit & Organisational Risk Committee, Council advisory groups and external organisations that have Council representatives.


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OFFICERS RECOMMENDATION

That Council by ABSOLUTE Majority pursuant to Section 5.8 of the Local Government Act 1995 RESOLVES to APPOINT:

1. to the Audit & Organisational Risk Committee for a two year term 5 Councillors - ___________, ____________, ____________, ____________, _____________;

2. to the City Status Advisory Group for a two year term 5 Councillors - ____________, __________, ____________, __________, __________;

3. to the Karratha Airport Advisory Group for a two year term 3 Councillors -

___________, __________, __________; 4. to the Sister City Advisory Group for a two year term 3 Councillors -

___________, __________, __________; 5. to the Yaburara Heritage Trail Advisory Group for a two year term 4 Councillors

- ___________, __________, __________, __________; 6. to the Public Art Advisory Group for a two year term 3 Councillors - ___________,

__________, __________; 7. to the Roebourne Advisory Group for a two year term 3 Councillors -

____________, __________, __________; 8. to the Waste Services Advisory Group for a two year term 3 Councillors -

___________, __________, __________; 9. to the Local Planning Strategy Steering Group for a two year term 1 Councillor -

__________; 10. to the Cleansweep Taskforce for a two year term:

a. 1 Councillor - __________; and b. 1 proxy - __________;

11. as Council representative to the Pilbara Regional Council for a two year term:

a. 2 Councillors - ___________, __________; and b. 1 proxy - __________;

12. as Council representative to the Pilbara Regional Road Group for a two year term

1 Councillor - __________; 13. as Council representative to the Karratha Visitor Centre Committee for a two

year term 1 Councillors - __________;

14. as Council representative to the Roebourne Visitor Centre Committee for a two year term 2 Councillors - ___________, __________;

15. as Council representative to the West Pilbara Communities for Children

Consortium for a two year term: a. 1 Councillor - __________; and b. 1 proxy - __________;

16. as Council representative to the Nor West Jockey Club for a two year term 1

Councillor - ___________.


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9.4 PILBARA-KIMBERLEY FORUM

File No: GR.24

Responsible Executive Officer: Chief Executive Officer

Reporting Author: Director Corporate Services




Attachment(s) Draft Program

PURPOSE To seek Council endorsement of the location for the 2014 Pilbara-Kimberley Forum. BACKGROUND The Pilbara-Kimberley Forum (previously referred to as the Joint Pilbara and Kimberley Zone Regional Council Meeting) has been running for a number of years, offering networking opportunities for delegates from Pilbara and Kimberley local governments, coupled with presentations from representatives of prestigious Australian and international organisations on a variety of topics relevant to the North West. The 2014 Pilbara-Kimberley Forum is being organised by the Pilbara Regional Council (PRC). Based upon recent discussions at the WALGA conference the PRC has been reviewing the focus and delivery of the forum and has put together a proposal to host the forum in Jakarta, Indonesia. The PRC has advised that hosting the event in Jakarta offers the opportunity to address specific topics that would be otherwise unable to address with a Perth venue; such as examination of Indonesian systems and practices of local government, direct engagement with Indonesian tourism authorities, direct engagement with Indonesian live trade market operators, and the opportunity to discuss issues of regional investment. The attached brochure outlines the topics and speakers for the proposed forum. The PRC is seeking feedback on this proposal from Pilbara local governments. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of moderate significance in terms of economic issues and Council’s ability to perform its role. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with the Shire President. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS There are no statutory implications.


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POLICY IMPLICATIONS Attendance at the forum by Councillors would constitute professional development in accordance with Policy CE-3 Professional Development Allowance (Councillors). FINANCIAL IMPLICATIONS The proposed registration fee for the forum is $450 per delegate, including international airfares, accommodation and meals. The only additional costs will be domestic airfares. The cost to delegates has been reduced from previous years (approximately $1,440 including conference registration flights, accommodation and meals) as a result of a PRC contribution and other sponsorships. STRATEGIC IMPLICATIONS This item is relevant to the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2013-2014 provided for this activity: Our Program: 1.b.1.2 Build partnerships with stakeholders including Government

Agencies and Public and Business Enterprises to implement the vision of the Karratha City of the North.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to NOT SUPPORT the 2014 Pilbara-Kimberley Forum being held in Jakarta. CONCLUSION In addition to reducing the cost to delegates, holding the 2014 Pilbara-Kimberley Forum in Jakarta offers opportunities for: examination of Indonesian systems and practices of local government; direct engagement with Indonesian tourism authorities; and discussion regarding issues of regional investment.


That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to SUPPORT the 2014 Pilbara-Kimberley Forum being held in Jakarta.


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COMMUNITY SERVICES

10.1 SHIRE OF ROEBOURNE 2013-2023 FOOTPATH FUTURE WORKS PLAN

File No: RD.24

Responsible Executive Officer: Director Community Services

Reporting Author: Manager Leisure Services




Attachment(s) Nil

A full copy of the 2013-2023 Footpath Future Works Plan will be available for viewing at the Councillor Briefing session.

PURPOSE To seek Council’s endorsement of the footpath future works plan. BACKGROUND The Shire of Roebourne 2013-14 Operational Plan identifies the specific need to develop a ten (10) year future works document for footpath and shared path infrastructure. The direction to develop the works plan is the Shires response to the 2009, 2011 and 2012 community survey which highlighted footpaths and cycle ways as a poor performance area of the Shire. Officers have developed the attached plan in order to establish a transparent and strategic approach to footpath developments. In order to establish a works plan based on priorities and community needs, Officers have created the following vision statement and guiding principles. Vision Statement: Provide safe passage for high need community members to access key destinations. Guiding Principles: High need community members are identified as;

Individuals with disabilities;

Children and youth;

Elderly;

Parents with prams.

Key destinations include:

Regional centres (such as the Leisureplex);

Schools and pre-schools/day-care (includes bus stops);

Central Business District;

Medical and essential services;

Community Bus Services.


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The attached future works plan also addresses strategic documents, future works which would impact on the projects, land tenure, community bus services, funding allocations and construction considerations that are site specific. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of moderate significance in terms of social, economic and wellbeing issues, and commitment of future capital funding towards community infrastructure. COUNCILLOR/OFFICER CONSULTATION The Shire’s Leisure Services and Infrastructure Departments have worked closely for several months to develop the future works plan. COMMUNITY CONSULTATION Community consultation information has been derived from the annual community surveys. STATUTORY IMPLICATIONS Section 3.18 of the Local Government Act 1995. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The financial implications of the project are captured within the table presented below. Works include an amount of $1.7m allocated within the 2013/14 year and $700,000 per annum (plus CPI) which is factored within the Shire’s Long Term Financial Plan for each subsequent year. Officers will endeavour to seek external funding to reduce the impact on Council.

Proposed Works Length (m) of Footpath

Budget Allocation

2013/2014 3720m $1,700,000.00

+ $90,000 funding +$203,000 funding

2014/2015 2090m

$721,000.00

+$100,000 funding

2015/2016 1227m $742,630.00

2016/2017 1199m $764,908.90

2017/2018 1753m $787,856.17

2018/2019 1542m $811,491.85

2019/2020 1905m $835,836.61

2020/2021 1912m $860,911.71

2021/2022 1740m $886,739.06

2022/2023 1660m $913,341.23

SUB TOTAL $9,024,715.53

FUNDING (as at 27 September 2013) $393,000.00

TOTAL Council Contribution $8,631,715.53

Budget is based on $700,000 in 2013/2014 and CPI increases at 3% per annum thereafter.


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STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2013-2014 provided for this activity: Our Program: 1.a.2.4 Maintain Shire infrastructure necessary to meet the

community needs. Our Services: 1.a.2.4.7 Develop a 10 year Footpath/Cycleway Plan. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS Council has previously endorsed footpath future works plans. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to REJECT the Shire of Roebourne Footpath Future Works Plan. CONCLUSION The Shire of Roebourne Operational Plan 2013-14 identifies the specific need to develop a ten (10) year future works document for footpath and shared path infrastructure. Officers have established a future works plan based on a vision statement and guiding principles that support community need and priorities.


That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to ENDORSE the Shire of Roebourne Footpath Future Works Plan 2013 - 2023.


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10.2 EASTERN CORRIDOR COMMUNITY HUB SCOPE AND MANAGEMENT PRINCIPLES

File No: RC.106


Reporting Author: Manager Leisure Services




Attachment(s) 1. Eastern Corridor Hub Client Scope Agreement

2. Eastern Corridor Hub Response Brief Matrix

3. Eastern Corridor Hub Management Approach

PURPOSE To seek Councils endorsement of the scope of works and management principles for the Wickham Recreation and Community Facilities project (herein after called the Eastern Corridor Hub). BACKGROUND At its 18 June 2012 meeting (resolution 152105), Council resolved to authorise Officers to progress a number of Partnership agreements between Rio Tinto and the Shire of Roebourne. This report particularly focuses on the agreement for the Eastern Corridor Hub, which is an aspect of the Wickham Recreation and Community Facilities Agreement.

On 2 May 2013 the Eastern Corridor Hub Agreement was executed by the Chief Executive Officer and Shire President. This agreement includes the financial contribution by Rio Tinto for the delivery of the Eastern Corridor Hub in the following stages:

· Stage 1: Concept design and masterplan;

· Stage 2: Project implementation and development;

· Stage 3: Construction and practical completion; and

· Stage 4: Acquittals, defects liability period and final building inspection.

Currently, only stage 1 of the Eastern Corridor Hub project has been funded within the 2013/14 year. Officers were presented with briefs from both the Wickham Community Association and Rio Tinto. Both organisations were seeking to construct separate community infrastructure of a like minded nature; Officers have worked closely with both parties to combine the two projects in order to deliver a sustainable facility that meets the needs of the community. For clarity, the Eastern Corridor Hub has previously been referred to as the Wickham Community Hub. A. Scope Officers were presented with briefs from both the Wickham Community Association and Rio Tinto. Following community consultation and needs assessments, a revised scope is now being recommended to provide a sustainable facility that meets the needs of the community.


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This reduction in scope has been endorsed by Rio Tinto and the Wickham Community Association (Attachment 1). Given the size of the project, officers are also recommending the scope is broken into two stages (Attachment 2). Accordingly, the scope for stage one (1), which is highlighted in attachment 2 is summarised below.

Childcare (50 place)

Multi Purpose Community Rooms (x 2)

Library

Youth Drop in Centre

Not for Profit Office Space (x 2)

Splash Pad/Water Playground

Kiosk

Ten-pin Bowling (4 lane)

Medium/Function Hall

Youth Office Space (x 2)

Skate Park/Facilities

Change rooms and Toilets

Demolition and Re-build of the Squash Courts

Reception/Administration Space

B. Principles for Ownership and Management To ensure the facility is maintained to a standard expected by the community, financial contribution will be sought from Rio Tinto for its upkeep and operations. It is intended that the following four ownership and management principles be applied to the facility: 1. The Shire will consider ownership of the facility if the land is relinquished by Rio Tinto

and transferred without cost to the Shire under a Freehold Title arrangement.

2. The parties will develop a financial agreement based on the following principles:

The agreement will be long term, propose 20 years.

An annual contribution will be made by Rio Tinto towards the anticipated operational loss of the facility.

A further annual contribution will be made by Rio Tinto towards capital maintenance through life cycle costing exercise: approx. 7.5% of capital cost over 20 years.

Any annual operating surplus will be distributed on a profit share basis.

3. A detailed management plan will be jointly agreed between Rio Tinto, Wickham Community Association and the Shire of Roebourne.

4. The Wickham Community Association will manage and be responsible for youth and hire spaces within the hub development.

5. All library capital, operational and maintenance expenditure is excluded when

determining Life Cycle Costing and the actual operational deficit amounts and is the sole responsibility of the Shire.

The Eastern Corridor Hub (Wickham) proposal is consistent with the Draft Local Planning Strategy directions for the provision of community facilities in the eastern corridor towns of Wickham, Roebourne and Point Samson and generally in alignment with the Community Facilities Strategy and updated Community Facilities Matrix.


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LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of high significance in terms of social issues and future wellbeing of Wickham residents as it relates to the construction of significant community infrastructure in their community. COUNCILLOR/OFFICER CONSULTATION Officers have completed significant work on the Wickham Community Hub. A Project Reference Group will be established prior to the project being released for design tender. The Rio Tinto Partnership Management Group has provided in principle support for the recommendations outlined in this report. COMMUNITY CONSULTATION The scope of works as described below was determined through significant community consultation and testing against existing facilities and services. Community consultation was conducted over two stages to develop an accurate scope for the development of the Eastern Corridor Hub. Rio Tinto commenced significant community consultation to develop a base scope for several facilities. Furthermore, the Wickham Community Association has completed extensive consultation and design for a range of additional facilities, largely targeted at Youth. In the first and second quarter of 2013 Shire Officers tested this brief through stakeholder engagement and needs analysis conducted with the following stakeholders:

Wickham Community Association

WA Country Health Service

Wickham Bowls Club

Wickham Squash Club

Wickham Nitro Cars

Wickham Youth Group

Rio Tinto

Pilbara Development Commission

The community consultation phase will continue throughout 2013 with public forums planned within the Wickham shopping precinct and further stakeholder discussions. Hence, the scope of works presented will be tested further, especially where facilities could be combined through detailed user analysis. STATUTORY IMPLICATIONS Section 3.18 of the Local Government Act 1995. POLICY IMPLICATIONS The proposal is consistent with the Draft Local Planning Strategy and generally in alignment with the Community Facilities Strategy and Matrix. FINANCIAL IMPLICATIONS There is currently $250,000 allocated within the 2013/14 financial year. The budgeted amount is cost neutral to the Shire of Roebourne with Stage 1 being funded through the Partnership Agreement with Rio Tinto. Funding will be sought through various funding bodies in addition to the funding agreement contribution by Rio Tinto to complete the project throughout the 2014/2015/2016 calendar years. The initial estimates place the construction of the facility to be approximately $21 million.


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STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2013-2014 provides for this activity: Our Program: 1.d.2.2 Develop and implement strategic partnerships that

assist in the provision of community infrastructure and service delivery.

Our Services: 1.d.2.2.4 Implement Wickham Recreation and Community facilities Project – Stage One agreement.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS At the May 2013 OCM, Council resolved to proceed with the scope and development of the Dampier Community Hub. This project is outlined within the Partnership Agreement with Rio Tinto and aims to deliver similar outcomes in the Wickham community. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to REJECT the Officer’s recommendation and take alternative action as follows: 1.________________________________________________; 2.________________________________________________. CONCLUSION The Shire, in partnership with Rio Tinto, has made significant progress towards project implementation and development for the Wickham Community Hub. The recommendations as detailed in this report now require endorsement of scope and management principles in order to progress stage one outcomes.


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That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

1. ENDORSE the scope of works for the Wickham Community Hub being:

Childcare (50 place)

Multi Purpose Community Rooms (x 2)

Library

Youth Drop in Centre

Not for Profit Office Space (x 2)

Splash Pad/Water Playground

Kiosk

Ten-pin Bowling (4 lane)

Medium/Function Hall

Youth Office Space (x 2)

Skate Park/Facilities

Change rooms and Toilets

Demolition and Re-build of the Squash Courts

Reception/Administration Space 2. ENDORSE the principles of ownership and management of the facility being:

a) The Shire will consider ownership of the facility if the land is relinquished by Rio Tinto and transferred without cost to the Shire under a Freehold Title arrangement.

b) The parties will develop a financial agreement based on the following

principles:

The agreement will be long term, propose 20 years.

An annual contribution will be made by Rio Tinto towards the anticipated operational loss of the facility.

A further annual contribution will be made by Rio Tinto towards capital maintenance through life cycle costing exercise: approx. 7.5% of capital cost over 20 years.

Any annual operating surplus will be distributed on a profit share basis.

c) A detailed management plan will be jointly agreed between Rio Tinto, Wickham Community Association and the Shire of Roebourne.

d) The Wickham Community Association will manage and be responsible for youth and hire spaces within the hub development.

e) All library capital, operational and maintenance expenditure is excluded when determining Life Cycle Costing and the actual operational deficit amounts and is the sole responsibility of the Shire.

3. ENDORSE Officers to progress funding applications/discussions with

appropriate organisations to leverage from Rio Tinto’s capital contribution proposal.


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10.3 YABURARA HERITAGE TRAIL MANAGEMENT PLAN

File No: CP.233


Reporting Author: Project Officer Community Services


Applicant/Proponent: N/A


Attachment(s) 1. Executive Summary of Yaburara Heritage Trail Redevelopment Plan

2. Recommendations Yaburara Heritage Trail Redevelopment Plan

3. Trail Map

4. Land Tenure Map

5. Indicative Costs Summary

A full copy of the Yaburara Heritage Trail Redevelopment Plan will be available for viewing at the Councillor Briefing session.

PURPOSE For Council to receive the Yaburara Heritage Trail Redevelopment Plan from National Trust Australia and consider the report recommendations. BACKGROUND The Yaburara Heritage Trail (YHT) was established in 1989 as a 3.5km linear walking trail through the Karratha Hills. The Dampier Salt Shakers and Rotary Karratha initiated the trail with funding through Bicentenary Heritage Trails Network. The original trail has undergone significant alterations, refer to attachment 3. In 2008, Shire of Roebourne (SoR) Councillors adopted the 2008-2013 Creative Community Culture Plan. This plan informed the SoR Arts & Culture Plan 2011 – 2013, which made provision for updating the Yaburara Heritage Trail and working with the National Trust of Australia (NTA) on the management of the Trail. NTA was commissioned by the SoR to research and document a Management and Interpretation Plan. The final Plan contained a number of recommendations relating to the management and strategic land use of the Trail. To date, three (3) of these recommendations have been implemented;

Establish a committee to oversee the redevelopment of the trail – Yaburara Heritage Trail Advisory Group (YHTAG);


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Engage a consultant to develop, design, cost and implement trail modifications, including car parks, walkways, viewing platforms, furniture - The Yaburara Heritage Trail Redevelopment Plan; and

Develop a maintenance plan during the trail redevelopment for the trail’s future management - The Yaburara Heritage Trail Redevelopment Plan.

The Yaburara Heritage Trail Redevelopment Plan provides significant information about the history and future planning direction of the trail. At present SoR officers would not recommend endorsement by Council as many of the recommendations are unable to be administered due to the overarching challenge and uncertainty of Land Management. The Land Management issues require consultation and decision making with Ngarluma Aboriginal Corporation (NAC). The significant unresolved issues are listed below:

NAC has requested support from Department of Indigenous Affairs (DIA) in investigating heritage Aboriginal sites by the conduct of heritage surveys. The heritage survey results may provide direction with regards to future Land Management such as a protected area under the Aboriginal Heritage Act.

An investigation into the locations of any Aboriginal sites on the YHT has been lodged for assessment with DIA. It is extremely likely Aboriginal sites will be identified. The current Land Manager in consultation with NAC will lodge Section 18 application under the Aboriginal Heritage Act (1972). Section 18 – Landowners must make an application to the Aboriginal Cultural Materials Committee (ACAMC) who will consider the proposed land use in areas where Aboriginal sites and objects are located. NAC lawyers are currently reviewing as part of the process started during the report writing phase.

Land Tenure is the major challenge in moving forward with the redevelopment plans for YHT. The YHT is allocated primarily on Unallocated Crown Land (UCL) and therefore is presently the State’s responsibility. There is a reserve on the eastern end (R36993) which is managed by Water Corporation with a smaller reserve within (R42337) which is managed by the SOR and is the location of the Karratha Visitor Centre. There is a reserve to the north west (R31405) which has been divided into 2 lots – Lot 521 is under vesting of Department of Training and Workplace Development and includes the Pilbara Institute and the Karratha High School. There are 2 leases (Lot 374 and Lot 3866) managed by Telstra. See Land Tenure Map for visual detail, attachment 4.

Native Title: Native title has not been determined over this site. Development of the site will be very difficult to undertake until this primary issue is resolved.

In the interim the SoR has implemented remedial and protective works involving replacing signage and boulder barriers as deterrents to 4WD’s, from consultation, and with full support of the YHTAG. The YHT has been assessed as a Grade 4 walk and is yet to be signposted. Signposting the track will provide users with information of the track being hazardous. Funding is continuing to be sought to support further upgrading works. The challenge for funding bodies is the continued question of Land Management over the YHT. The SoR has submitted 4 applications with State Natural Resource Management Program Community Grants totalling $200,000:


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Application 1 – Weeding Eradication Program and Re-Vegetation Program Application 2 – Construction of Erosion Trenches – Rock Water Bars Application 3 – Construction of Rock Steps Application 4 – Interpretive Signage Successful applicants will be announced in November 2013. The SoR is also in the process of submitting a funding application with: Lotterywest – Conserving Cultural Heritage requesting $300,000, due in November 2013. Funding opportunities will continue to be sought to support upgrade works following future works process due to the possibility of Land Management being an extended procedure. The SoR recently, acquitted a Lotterywest $50,000 grant which was awarded to project costs relating to; community consultation, the completion of a design, development plan and works and project management. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of moderate significance in terms of social issues / economic issues /environmental issues /cultural & wellbeing issues /parties affected issues/Council’s ability to perform its role. The state of the trail and the current land management situation means that both the current and future YHT requires significant consideration. COUNCILLOR/OFFICER CONSULTATION Consultation has been undertaken, and will continue to be undertaken with various officers (Land- Planning, Community, Infrastructure, Leisure and Compliance) as needed in regards to resolving action items. The SoR Land Officer has indicated that any change in tenure, future management direction or Council Resolutions will be subject to the outcomes of the DIA investigations. COMMUNITY CONSULTATION Consultation with organisations are occurring on a needs basis. Organisations involved have been: YHTAG, Local History Officer, Karratha Visitor Centre Manger, Water Corporation, and Department of Training Workforce. The communication to date for our community has included:

a public information flyer that was designed, printed and distributed in June 2012 highlighting the YHT significance and encouraging walkers to use the trails;

a trail booklet that was designed and printed in June 2013 with distribution planned for October 2013. Funds from Lotterywest have supported this promotion; and

a media release that was distributed on 18 September 2013 highlighting current boulder project works discouraging the usage of 4WDs on YHT.

STATUTORY IMPLICATIONS Section 3.18 of the Local Government Act 1995. POLICY IMPLICATIONS There are no policy implications.


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FINANCIAL IMPLICATIONS The draft Redevelopment Plan indicates that the trail requires extensive upgrades at a considerable cost in excess of $990,000 see indicative costs summary, attachment 5. The SoR has allocated Council budget of $50,000 for staged boulder deterrent works and replacing signage. The estimating of the cost of maintaining a trail in an area such as Pilbara is particularly difficult due to the unpredictability of events such as cyclones, winds and rains. Cyclonic rains and subsequent runoff can cause considerable damage to trail infrastructure. The Redevelopment Plan provides an estimated amount taking into consideration the tasks, frequency and possible costs at $60,720pa. Funding for the future and resourcing trail construction, maintenance, promotion and grants can be challenging and impact greatly upon capacity. Investigation into funding opportunities each year will be an important aspect to the future of YHT. STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2013-2014 provided for this activity: Our Program: 1.b.2.2 Manage and operate local history office. Our Services: 1.b.2.2.1 Facilitate and coordinate the YHTAG Meetings to

feed onto Arts and Culture Plan. RISK MANAGEMENT CONSIDERATIONS The level of risk is considered to be Moderate to the Shire in terms of Financial/Service Interruption/Environment/Reputation/Compliance. Should the Management Order go to the SoR these are the risks: 1. SoR public liability insurance will provide cover for accidents or incidents if the land is

vested to the SoR currently the SoR has no legal responsibility to the YHT; 2. Capital investment for upgrade and ongoing maintenance; 3. Time, the YHT upgrade and land management challenges will take time; 4. Internal resources will be strained. Other risks include:

Unwanted Users – 4WDS, motor bikes, mountain bikes will be ongoing due to the nature of the YHT. The Rangers have no jurisdiction on UCL.

The community’s perception of YHT will require ongoing re-education as the common observation is - ‘its there for us to use and access as we choose’.

Managing and accessing the YHT during associated work upgrades.

IMPACT ON CAPACITY YHT requires significant input by Community Services to progress reports, apply for grant submissions, request for quotes, project manage works and attend meetings. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Simple Majority


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OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to: 1. RECEIVE the Yaburara Heritage Trail Redevelopment Plan; 2. INSTRUCT CEO to correspond with Ngarluma Aboriginal Corporation to enter

negotiations to determine the most appropriate body to manage the Yaburara Heritage Trail – a joint vesting could be agreed. Following this the Department of Lands should be approached to secure a management order over the land associated with the Yaburara Heritage Trail;

3. CONTINUE with site remedial, protective and repair works for deterrents and replacing

signposting and submissions for grants with the support of Yaburara Heritage Trail Advisory Group.

Option 3 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to: 1. RECEIVE the Yaburara Heritage Trail Redevelopment Plan;

2. DO no further works until Department of Indigenous Affairs investigations are completed.

Option 4 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES NOT TO ENDORSE the Officer’s recommendation and take alternative action as follows: 1.___________________________________________________________________; 2.___________________________________________________________________. CONCLUSION While a significant amount of planning and design work has been undertaken for the YHT, critical issues of Heritage, Native Title and Land Tenure need to be addressed prior to any substantial redevelopment of the trail. The Yaburara Heritage Trail requires a sensitive approach to find a balance that protects the heritage values (natural, Aboriginal and historic) of the place with trail users’ safety and security by providing trail amenity, ensuring the integrity of the place and the high quality trail experience. While the YHTAG has some reservations with regards to some recommendations the plan provides high quality endorsements for the trail that will deliver on a range of outcomes once the Land Management challenges have been resolved.


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1. RECEIVE the Yaburara Heritage Trail Redevelopment Plan; 2. REQUEST Department of Lands assistance on the land tenure matters; 3. CONTINUE with discreet site specific remedial, protective and repair works for

deterrents and replacing signposting in accordance to future works process, and submissions for grants with the support of Yaburara Heritage Trail Advisory Group; and

4. NOT progress permanent land tenure until the outcome of Department Indigenous

Affairs investigations are received.


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10.4 YOUTH SERVICES REDESIGN PROJECT

File No: CS.7


Reporting Author: Youth Services Supervisor



Attachment(s) 1. The Youth Shed LOFT design 2. Youth Services Goals and Objectives 3. The Youth Shed Survey Results

PURPOSE For Council to consider redesign options for The Youth Shed and operational consideration for Youth Services. BACKGROUND The Youth Shed, opened in 2012, was one of a number of Karratha City of the North Plan strategic community well-being and infrastructure projects designed to provide immediate improvements to public amenity and lifestyle for local residents. Through the 2013 Annual Community Survey, youth services rated as one of the most important Shire services. Overall, Youth Services placed in the median range of performance when compared against other services. In addition to this, the Shire of Roebourne Youth Survey Summary Report (2011) showed a large amount of young people feel there is a lack of facilities and infrastructure as well as a lack of leisure facilities within the Shire of Roebourne. With the completion of the other community facilities such as the Karratha Leisureplex, Frank Butler Community Centre and the Pam Buchanan Family Centre it has been identified that The Youth Shed no longer needs to serve as a multiuse facility. As was initially planned, it is now proposed to initiate redevelopment of the multiuse space into a dedicated youth space. To provide direction and guidance on the redevelopment, the Youth Services team conducted a youth facility study tour from the 9 – 12 September 2013. The purpose of the tour was to investigate opportunities, challenges and successes experienced by other youth service providers across the country. Alternative youth service delivery models, programming, staffing structures, youth operational and business plans as well as engagement and consultation processes were also discussed. Design and fit out of youth centre facilities similar in size to The Youth Shed were also investigated to determine their effectiveness in attracting and engaging young people. Three staff members and one Councillor conducted nine site visits whilst in Melbourne (five local government authorities and four not for profits organisations) and five site visits whilst in Sydney (four local government authorities and one not for profit organisation).


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Officers found the study tour to be very informing and assisted in the development of clear objectives for Youth Services moving forward. A critical learning of the study tour was that the Shire of Roebourne needs to clearly identify what its role in youth services. Below is a summary of the current youth service delivery:

Hours of Operation Open Monday to Friday from 3-5pm as a ‘Drop-In’ centre. Hours vary during the school holidays.

Number of Programs An average of five programs/activities are offered per month at the Youth Shed. An average of two programs/activities are offered through the Make a Move program across the five towns. Daily school holiday programs are offered in January, April, July and October.

Number of Attendees Each program or activity offered at the Youth Shed or through the Make a Move program has an average of twenty young participants.

Key areas of service delivery that staff feel are appropriate for the Shire of Roebourne include:

Providing programs and events for young people residing in the Shire of Roebourne including ‘drop in’ programs;

Provide events based outreach programs;

Facilitation and coordination of collaboration of youth service providers.

Officers also identified areas of service delivery that they believe are not the role of the Shire of Roebourne. These include:

Case management and case work referrals;

Staff are not qualified Youth Workers therefore do not function as such;

Individual referrals;

Counselling and support services.


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With these areas identified, Officers conducted several consultations with young people based on findings from the study tour which assisted officers in their recommendations.

ISSUE DESCRIPTION RECOMMENDATIONS

Outdoor facilities The survey results indicated that the current outdoor facility needed redevelopment. Activation of the outdoor space suggestions were additional shade, seating, green space and a multiuse court space. With careful design the additional seating can be made to be skate user friendly.

Install additional shade

Install seating with a multiuse function

Develop a ‘green space’ with additional

grassed areas and trees

Install a multiuse court space

Install community barbecue facilities

Indoor facilities Sterile environment It has been identified that the current feel of The Youth Shed is sterile and uninviting with no youth ownership. Engaging professional urban artists to work with young people to develop art ideas and designs onto large plywood panelling that can then be displayed in The Youth Shed. This will allow for alternation of artworks to occur without damage to the facility. Previous urban art projects within the Shire have engaged young people to create ownership of public open spaces through art and have proven to be successful. Loft LE Roberts Drafting and Design were engaged to develop a project brief to outline the provision of a potential Loft to be installed in The Youth Shed. To provide an alternative programming space. It also provides an alternative space during ‘drop in’ times for young people. The cost estimate for this project is approximately $400,000.

To engage professional Urban Artists to

work with young people to install urban

art on panels inside The Youth Shed;

Not to proceed with the Loft installation

as Officers feel that the cost of

installing a Loft at The Youth Shed is

excessive and funds could be better

utilised on other aspects of The Youth

Shed.


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Partitioning system Partitioning systems have been identified as an appropriate way to divide The Youth Shed into sections for multiple programs use. The partitioning will transform the space to be more inviting and less sterile. Officers found on the Study Tour that large open spaces could be confronting for young people and affect how many young people feel comfortable utilising the space.

Installation of a partitioning system

inside The Youth Shed.

Hours of Operation Drop in sessions Currently, The Youth Shed is open from 3pm – 6pm, Monday to Friday for ‘drop in’. The Drop In sessions are generally unstructured. In addition to these hours, Late Night sessions The Youth Shed provides a ‘Late Night’ program on alternative Friday’s which allows young people to utilise the facility until 10pm. Food and programs are available during this time. This program is delivered in partnership with other youth services organisation.

To close ‘drop in’ on a Monday and

open on a Saturday afternoon from 1 –

5pm on a three month trial basis.

Continue providing the ‘Late Night’

program due to no additional SoR

staffing is required.

The Youth Shed Programming

Partnerships The Youth Services Study Tour highlighted to Officers that programming developed and delivered from The Youth Shed is of a high standard. It has been identified that through the development of relationships with other service providers, in particular Yaandina Youth Services (Karratha) and the Department of Corrective Services, The Youth Shed has retained the attention of disengaged young people. This has been displayed through the Late Night ‘Drop In’ program. Through regular programming this engagement will continue and become fundamental within The Youth Shed. Ticketed events These events will include Shed Fest, which attracted 162 young people in 2013, other music events (including dance parties), Interschool formals and regular laser tag. Larger scale ticketed youth events every quarter is likely to engage young people that would otherwise not attend regular programs.

Formalisation of relationships by way of

Memorandums of Understanding;

Implement quarterly, ticketed events to

engage additional young people;


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Short-Course workshops Develop regular short-term course workshops, engaging local facilitators to deliver the courses at the Youth Shed. Workshops could potentially include music, photography, theatre, and homework.

Implement short course program to be

provided at The Youth Shed.

Youth Services Staffing Structure

Retention of staff has been an ongoing issue at The Youth Shed. At present a team of three Youth Officers are working on the implementation of programming and youth engagement, service collaboration and changing the perception of Youth Services within the Shire of Roebourne. If service delivery levels are expected to increase then additional resources and staffing will be required. Additional Youth Services staff are identified in the Work Force Plan recently adopted by Council and Management is formulating level of service increases for next financial year.

No immediate changes to the Youth

Services staffing structure, as current

staffing levels are sufficient for current

service delivery levels.

Storage Options and Trailer

Storage It has been identified that storage has become an issue for Youth Services and Officer’s are limited in what equipment and materials can be purchased and kept onsite. Storage options are still being investigated and further information will be presented to the November Budget Review. Youth Services Trailer Liaison with the Dampier Community Association is currently taking place with the potential for a joint use trailer to be purchased and stocked with relevant equipment. The trailer will be stored in both locations and will alleviate some of the storage issues. This concept will also assist Officers in outreach programs as it allows them to be more mobile and transportable.

To identify and install an appropriate

storage solution with further information

to be provided at the November Budget

Review.

Implement a Youth Services Trailer in

partnership with the Dampier

Community Association.


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LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of moderate significance in terms of Council’s ability to deliver an effective, youth service that meets the needs of young people residing in the Shire of Roebourne. This need was demonstrated through the 2013 Annual Community Survey as a high priority for the community. COUNCILLOR/OFFICER CONSULTATION As previously discussed, one Councillor and three members of staff conducted a tour of Youth Services in Sydney and Melbourne which took place from the 9 – 12 September 2013. Extensive consultation occurred with other local government authorities around the country as well as other service providers working in the youth sector. This consultation was pivotal for staff to make clear recommendations about youth services in the Shire of Roebourne moving forward. COMMUNITY CONSULTATION The 2013 Annual Community Survey results identified that youth services are rated as one of the most important Shire services within the community. Youth services were in the median range for performance when compared against other services. In addition to this, consultation with young people who currently utilise The Youth Shed has been undertaken as well as consultation being rolled out through both local high schools. In addition to this, Youth Services staff were in attendance at the Pilbara Pulse Expo and were able to survey Young People, Community Members, Representatives from Industry and other service providers from both the not for profit sector and other government organisations. STATUTORY IMPLICATIONS This matter is in accordance with section 3.18 of the Local Government Act 1995. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS In the 2013/2014 budget, an amount of $60,000.00 has been allocated to commence a redesign project of The Youth Shed and a review of the current levels of service delivery in the youth sector. Finalised financial implications for the proposed recommendations will be presented to the November Budget Review for Council consideration. STRATEGIC IMPLICATIONS This item is relevant with the Shire’s approved Strategic Community Plan 2012 - 2022 and Corporate Business Plan 2012 - 2016. In particular the Operational Plan 2013-2014 provides for this activity: Our Program: 1.f.1.3 Support young people to take ownership of places

and spaces by delivering activities and programs for youth.

Our Services: 1.a.2.4.1 Ensure Shire facilities are managed and operated effectively.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable.


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IMPACT ON CAPACITY There is minimal additional impact on officer’s capacity to carry out the Officer’s recommendation. RELEVANT PRECEDENTS There are no relevant precedents. VOTING REQUIREMENTS Simple Majority. OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES NOT TO ENDORSE the Officer’s recommendation and make alternative recommendations as follows: 1.___________________________________________________________________ 2.___________________________________________________________________ 3. ___________________________________________________________________ CONCLUSION The 2013 Annual Community Survey results indicated to Council that youth services are a high priority in the Shire of Roebourne. In response to this, a study tour was undertaken by one councillor and three staff in September 2013 to explore different youth services around the country. As a result of the study tour and consultation undertaken with young people, recommendations have been suggested by Officers to improve The Youth Shed as a facility as well as the programming and services being delivered by the Shire of Roebourne of Youth Services. In summary, the recommendations made by Officers includes activating the outdoor space with additional shade structures, multiuse seating, developing a green space, multiuse court space to attract young people to the facility, creating a welcoming environment in the indoor area through creative partitioning of the youth space and use of urban art projects to adorn the walls. Council’s support of the Officers proposed recommendations will assist Officers in preparing for the November budget review. The redesigning of the Youth Shed will assist in achieving increased youth participation through actively engaging with its young population by providing of a facility that delivers a range of relevant, creative and interactive activities that is appealing to youth.


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That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to CONSIDER during future Budget Review processes the following recommendations be implemented at The Youth Shed: 1. INSTALL additional shade, seating with a multiuse function, green spaces,

multiuse court space and community barbecue facilities at The Youth Shed.

2. ENGAGE professional Urban Artists to work with young people to install Urban Art on panels inside The Youth Shed.

3. INSTALLATION of a partitioning system inside The Youth Shed. 4. CLOSE ‘drop in’ on a Monday and OPEN on a Saturday afternoon from 1 - 5pm on

a three month trial basis. 5. FORMALISATION of relationships by way of Memorandum of Understandings,

Implementation of quarterly, ticketed events to engage additional young people and implementation of a short course program run at The Youth Shed.

6. IDENTIFY and INSTALL an appropriate storage solution and to implement a Youth

Services Trailer in partnership with the Dampier Community Association. 7. NOTE - NOT TO PROCEED with the Loft installation inside The Youth Shed.


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DEVELOPMENT SERVICES

11.1 PROPOSED AMENDMENT NO.33 TO SHIRE OF ROEBOURNE TOWN PLANNING SCHEME NO.8: REZONING LOT 4 JAGER STREET, ROEBOURNE FROM RURAL TO INDUSTRY

File No: P3347

Responsible Executive Officer: Director Development Services

Reporting Author: Coordinator Statutory Planning


Applicant/Proponent: Hightower Planning and Development on behalf of North West Property Projects Pty Ltd


Attachment(s) 1. Location Plan

2. Proposed Scheme Amendment Map

3. Concept Subdivision Design

4. Endorsed NASH Development Plan

A full copy of the Amendment Report will be available for viewing at the Council meeting

PURPOSE For Council to consider a recommendation to initiate rezoning of Lot 4 Jager Street, Roebourne from Rural to Industry. BACKGROUND The proposed Amendment relates to Lot 4 Jager Street, Roebourne. The site adjoins the existing Roebourne Mixed Business Area, 2km north of the Roebourne townsite (Attachment 1). The land is vacant and appears to have had no historical use. The Roebourne Waste Water Treatment Plant (WWTP) is located approximately 100m west of the site. To the south the site adjoins land zoned Urban Development that forms part of the Ngarluma Aboriginal Sustainable Housing (NASH) residential development area. Purpose of Amendment The request put forward by the proponent is to:

1. Rezone Lot 4 Jager Street, Roebourne from ‘Rural’ to ‘Industry’ and portion of Unallocated Crown Land (UCL) to ‘Road Reserve’;

2. Introduce a ‘Restricted Use’ Schedule under the ‘Appendices’ section of the Scheme Text which includes ‘Caretaker’s Dwelling’ as an ‘X’ Use (prohibited Use); and

3. Amend the Scheme Map accordingly (Attachment 2).


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Industry Rezoning The rezoning will allow for industrial subdivision and development. A concept subdivision design of the site has been prepared that provides for 21 Industrial lots ranging between 3,226m² and 1.3315ha (Attachment 3). Key features of the subdivision design include:

An existing Horizon Power overhead 33kV power line – proposed to be located within a future road reserve;

Retaining the alignment of the creek lines running through the site within proposed drainage reserves;

A variety of lot sizes to support a mix of light and general industry uses; and

A road network which provides for potential future expansion into Crown land to the north and south of the site, generally consistent with the endorsed NASH Development Plan and recommendations of the draft Roebourne Structure Plan.

Special Controls In combination with the rezoning, the proponent proposes a ‘Restricted Use’ Schedule which would prohibit ‘Caretaker’s Dwelling’ on the subject land. It is understood the rationale behind this provision is to avoid land use conflict that arises from the proximity of the site to the Roebourne Waste Water Treatment Plant (WWTP). Note: The proposed Restricted Use Schedule will not affect the permissibility of caretaker’s

accommodation in the Mixed Business area of Roebourne. Road Dedication The site does not enjoy legal road frontage. Subject to a minor extension of the Jager Street road reserve, access to the site via Roebourne-Point Samson Road and Jager Street can be obtained at minimal cost and without any additional access point. The strip of land across which the Jager Street extension would need to be dedicated is Unallocated Crown Land. Consequently, if Council resolves to initiate the proposed rezoning, Council should also resolve to initiate the road dedication process to extend Jager Street road reserve to provide legal road frontage to the subject site. This aspect of the proposal is reflected in the Officer’s Recommendation. Council decision regarding release of Industrial land in the eastern corridor of the Shire The recently completed Draft Paper on Industrial Land in the Eastern Corridor of the Shire of Roebourne, prepared in support of the Shire wide Local Planning Strategy, provides a typology for industrial land in the Shire, strategic direction for the Eastern Corridor towns and an estimate of the overall light and general industrial land requirement in the Shire. Council has been reluctant in the recent past to consider further land releases in the Easter Corridor industrial areas in the absence of the Local Planning Strategy (LPS) with regards to the following:

- The lack of a firm foundation on which to base its position; - The risk that Council could adopt a certain position that may be contrary to the

‘strategic direction’ of the LPS; and - The requirement to consider the impact of existing ‘Mixed Business’ zoning,

specifically reverse sensitivities presented by mixed residential and industrial land use, in the context of further development.


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LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of low significance in terms of Council’s ability to perform its role. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation has been undertaken at this point. Consultation on any particular issues shall be undertaken prior to the amendment being presented to Council for resolution following public advertising. COMMUNITY CONSULTATION Community and Agency consultation is required once Council initiates a Scheme amendment in accordance with regulation 15 of the Town Planning Regulations 1967 (the Regulations). STATUTORY IMPLICATIONS Rezoning Section 75 of the Planning and Development Act 2005 (the Act) gives a local government the power to amend its local planning scheme. The procedure for preparing and adopting an amendment is provided for by the Regulations. Should Council resolve to initiate the amendment, it will be referred to the Environmental Protection Authority (EPA) in accordance with section 81 of the Act. Subject to a decision from the EPA that it will not assess the amendment, the amendment needs to be publicly advertised in accordance with regulation 15 of the Regulations. Following public advertising Council is required to consider the amendment in light of any submissions received (regulation 17) and to resolve to either adopt the amendment, modify it or not proceed. The Minister for Planning considers Council’s resolution and any submissions and makes the final decision on whether the amendment is approved or refused. Road Dedication The dedication of roads is dealt with under Section 56 of the Land Administration Act (1997). As the proposed road would be located over Unallocated Crown Land, Council will be required to advise the Department of Lands that Council is willing to accept care, control and management of the proposed road dedication pursuant to section 56 of the Land Administration Act 1997. This aspect is reflected in the officer’s recommendation. POLICY IMPLICATIONS Pilbara Planning and Infrastructure Framework (PPIF) A key objective of the Pilbara Planning and Infrastructure Framework (PPIF) is to provide for an adequate supply of industrial land in the region to meet the expanding demands of industry and its associated services and transport requirements. Under section 3.11, the PPIF acknowledges the challenges of the past resulting from land not being “development ready” impacting on private investment, affordable land supply and the creation of jobs. The PPIF also notes that there is a need for a significant amount of industrial land and facilities to support the resource economy and the diversified economy. With respect to townsite services and land supply, the PPIF states that, in addition to the needs of the resource sector for large sites outside the towns, there is significant demand for light industrial land within the main urban centres. Light industrial land sites are needed for fabrication, warehousing, servicing and business incubator units.


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Ngarluma Aboriginal Sustainable Housing (NASH) Development Plan The endorsed NASH Development Plan does not propose sensitive land uses on the interface with the subject land, rather an open space corridor and very large lots further to the east. Draft Roebourne Structure Plan The draft Roebourne Structure Plan shows Lot 4 as part of a larger future industrial area, which is complementary to the WWTP buffer requirements. Local Planning Strategy (LPS) – Draft Paper on Industrial Land in the Eastern Corridor of the Shire of Roebourne This paper, prepared in support of the Shire wide Local Planning Strategy, provides a typology for industrial land in the Shire and an estimate of the overall light and general industrial land requirement in the Shire and specific provision for the communities in the eastern corridor of the Shire, namely Roebourne, Wickham and Point Samson. The analysis indicates that around 400 ha of net developed light and general industrial land will be required in the Shire by 2021, requiring a gross land area of around 667 ha and that by 2031, a further 123 of net developed light and general industrial land will be required. For Roebourne, the results indicate industrial land provision at Roebourne is consistent with the range of industrial land expected for a population projection of 2,187 by the year 2021 which might prove to be very suitable for a wide range of businesses that could be pursued by the Roebourne community in the future. The paper also recognise that a significant portion of current land in Roebourne is used for non-industrial (Transient Workforce Accommodation (TWA)) purposes, thus reducing the effective supply of industrial land and potentially reducing the range of uses that are suitable for adjoining sites. The TWA use reduces the flexibility of uses in the current Mixed Business zone and brings forward the need for the proposed Industry zone in the draft Roebourne Structure Plan. As discussed previously, the paper provides sufficient strategic direction and evidence to inform a request the Department of Lands to consider the release of the 34 subdivided undeveloped lots in the Wickham Light Industrial Area. The Draft LPS evidential paper has considered these land areas in the context of a comprehensive land use strategy that aims to support and maximise the economic (environmental and social) outcomes for the towns of Roebourne, Wickham and Point Samson and the Shire as a whole. FINANCIAL IMPLICATIONS The Shire will charge the applicant a fee for service for processing this Scheme amendment. STRATEGIC IMPLICATIONS This item is relevant with the Shire’s approved Strategic Community Plan 2012 - 2022 and Corporate Business Plan 2012 - 2016. In particular the Operational Plan 2012-2013 provides for this activity:

Our Program: 2.b.1.1 Identify demand for industrial, residential, community and commercial purposes and facilitate development of land for industrial, residential, community and commercial purposes


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RISK MANAGEMENT CONSIDERATIONS There is sufficient planning in place around Lot 4 to coordinate subdivision and development and minimise the potential for conflict with surrounding sensitive land uses. The proposed prevention of caretaker’s dwellings will avoid land use conflict relating to the adjoining WWTP. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That the Council by SIMPLE Majority pursuant to Part 5 of the Planning and Development Act 2005 RESOLVE not to initiate the proposed Amendment to the Shire of Roebourne Town Planning Scheme No 8. CONCLUSION The proposal to initiate the Scheme Amendment is generally consistent with strategic planning documents at both state and local government level. The subdivision and development of this land is dependent on public road access being secured. Council is required to initiate the process of road creation but this is a separate process. This matter will be considered by the Department of Lands upon request. The applicant has recommended the potential for land use conflict arising from the proximity of the site to the Roebourne waste water treatment plant be removed through inclusion of a ‘Restricted Use’ Schedule, rendering the Use Class ‘Caretaker’s Dwelling’ as an ‘X’ (prohibited) use on the subject land. It should be noted, however, that the proposed Restricted Use Schedule will not affect the permissibility of caretaker’s accommodation in the Mixed Business area of Roebourne. The paper on Industrial Land in the Eastern Corridor of the Shire of Roebourne discussed under ‘Policy Implications’ of this report, recognise that a significant portion of current land in Roebourne is used for non-industrial (TWA) purposes, thereby reducing the effective supply of industrial land in Roebourne. The paper advocates the need for the proposed Industry zone in the draft Roebourne Structure Plan to be brought forward. Consequently, the proposal to rezone Lot 4 Jager Street, Roebourne is deemed to be

generally consistent with the recommendations of the paper.

It would therefore be appropriate for Council to initiate the proposed scheme amendment for the purpose of referral to the EPA and public advertising. The paper also provides sufficient strategic direction and evidence to inform a request the Department of Lands to consider the release of the subdivided undeveloped lots in the Wickham Light Industrial Area.


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1. That Council by SIMPLE Majority pursuant to section 75 of the Planning and Development Act 2005 RESOLVES to: a) INITIATE the following amendment to Shire of Roebourne Town Planning

Scheme No.8 by: i. REZONING Lot 4 Jager Street, Roebourne from ‘Rural’ to ‘Industry’ and

portion of Unallocated Crown Land (UCL) to ‘Road Reserve’. ii. INTRODUCING a ‘Restricted Use’ Schedule under the ‘Appendices’

section of the Scheme Text to include ‘Caretaker’s Dwelling’ as an ‘X’ Use over Lot 4 Jager Street, Roebourne; and

iii. AMENDING the Scheme Map accordingly.

b) NUMBER the proposed scheme amendment Amendment No.33 to Shire of Roebourne Town Planning Scheme No.8.

c) AUTHORISE the Shire President and Chief Executive Officer to execute three

(3) copies of the amendment documents in accordance with the Town Planning Regulations 1967 (as amended).

d) FORWARD the scheme amendment to the Environmental Protection Authority

for assessment in accordance with section 81 of the Planning and Development Act 2005 and the Western Australian Planning Commission for its information.

e) ADVERTISE the scheme amendment in accordance with the Town Planning

Regulations 1967 if no environmental assessment is required. f) ADVISE the Department of Lands that Council is willing to accept care, control

and management of the proposed road dedication pursuant to section 56 of the Land Administration Act 1997.

2. That Council by SIMPLE Majority pursuant to Section 12A of the Town Planning

Regulations 1967 RESOLVES to REQUEST the State Government release additional light industrial land within the Wickham Light Industrial Area based on the findings of the Local Planning Strategy – Draft Paper on Industrial Land in the Eastern Corridor of the Shire of Roebourne.


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11.2 APPLICATION FOR RETROSPECTIVE PLANNING APPROVAL – TWO [2] SEA CONTAINERS AND SHADE STRUCTURE FOR RESIDENTIAL STORAGE – LOT 676 HN 676 KESTRAL WAY BULGARRA

File No: P3346


Reporting Author: Statutory Planning Officer


Applicant/Proponent: Richard Anderson



2. Site Plan

3. Confidential Attachment - Letter of Objection

PURPOSE For Council to consider and make determination on an application for retrospective Planning Approval for two [2] sea containers and shade structure at Lot 676 Hn 676 Kestral Way Bulgarra (the subject property). BACKGROUND The application for planning approval is a retrospective application as the sea containers and shade structure were placed on the subject property without prior Council consent. The non-compliance of the sea containers was recognised and addressed with the owner by Shire officers while investigating complaints that commercial vehicles and equipment were being stored on Shire verge adjacent to the subject property. At that time, the Shire determined that the complaint had been attended to following a conversation with the owner and his actions to comply. The owner was advised to submit an application for planning approval for the unauthorised sea containers and shade structure located on the property. The subject property is located on the corner of Kestral Way and Maitland Drive with undeveloped land to the east (across Maitland Drive). The location of the subject property is shown in Attachment 1 – Location Plan. The site is zoned Residential R20 by the Shire of Roebourne Town Planning Scheme No.8. The assessment of this application included public consultation with the proposal advertised to surrounding property owners and occupiers which resulted in an objection being received from the northern adjoining property owner. The grounds for the objection are that the nature of the development is industrial and adversely affects the residential amenity of the area. Furthermore the objection revolves around the associated use of the site and the use of the sea containers and shade structure. Observations made by the objecting party suggests that the types of activities carried out at the property are of an industrial or commercial nature comprising of work/maintenance being carried out on commercial vehicles at the site. These alleged activities centre on the sea containers and shade structure where the work area is said to be set up.


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If these types of activities are being carried out on the subject property the objecting party is concerned about their adjoining property being potentially adversely affected by excessive noise disturbances. The use of the subject site was addressed with the applicant who stated that the sea containers and shade structure are only for residential/domestic storage and not for industrial or commercial storage purposes. This was reiterated to the objecting adjoining property owner whose response was to uphold the grounds of objection and therefore this application has been brought before Council for determination. LEVEL OF SIGNIFICANCE The decision is not considered significant having regard to Council Policy DE8 – Significant Decision Making Policy. COUNCILLOR/OFFICER CONSULTATION Consultation with Shire officers in relation to previous complaint affecting the subject property was carried out. COMMUNITY CONSULTATION The application for planning approval for the two sea containers and shade structure was advertised in accordance with TPS8. Letters of notification were posted out to surrounding land owners and occupiers. A letter of objection was received from the owners of the northern adjoining property. The grounds for objection received for the sea containers and shade structure were based on adverse affect on amenity of the residential area and the suspected industrial/commercial use of the site being in compatible with the existing residential zone uses of adjoining properties. The objection letter can be viewed; see Attachment 3 – Letter of Objection. STATUTORY IMPLICATIONS Shire of Roebourne Town Planning Scheme No.8 (TPS8) The subject property is zoned Residential R20 in accordance with TPS8 and is located in the Karratha Precinct. The sea containers and shade structure are not considered to conflict with the objectives of this precinct. The observations of the objection party regarding the activities carried out on the site questions the land use being proposed in conjunction with the locating of the sea containers and shade structure on the subject site. The subject property has been inspected on a number of occasions before and during the assessment of the application. No definitive proof of incompatible land use activities have been observed. On consultation with the applicant and direct questioning in regards to current and future activities and land uses being carried out on the property, the applicant has described the use of the sea containers as ‘residential storage’. The applicant has also stated that there are no industrial or commercial activities being performed on the site stating:- “we aren’t running a business from home”, and “we have two laydown yards in the LIA where we keep our machinery”. The use to be approved of ‘residential storage’ is considered appropriate and compliant with the permitted uses in residential zones.


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POLICY IMPLICATIONS DP7 – Residential Frontage The sea containers and shade structure are not considered to conflict with the objectives of the policy. Residential Design Codes– 5.1.2 (C2.2) Streetscape & 5.1.3 (C3.1(i) Lot boundary setbacks The sea containers and shade sail structure pose variations to the deemed to comply provisions of the Residential Design Codes in regards to the set backs from the northern and eastern boundaries of the property. The north eastern corner of the sea container structure is set back 0.7m from the rear (northern) boundary in lieu of the required 1m setback. This setback increases to 1.9m over the 10m width of the structure. The setback of the structure from the secondary street boundary is 0.4m at the south eastern corner of the structure and increases to 1m over the 6m length. The required secondary street boundary setback is 1.5m in accordance with the deemed-to-comply provisions of the R-Codes. These reduced setbacks are not considered to cause additional adverse affect on the amenity of the streetscape of Maitland Road or the adjoining property. The design principals of 5.1.2 and 5.1.3 of the R-Codes is considered to be satisfied. Furthermore the sea container structure is temporary and will be removed within 12 months to make way for an outbuilding on the property. FINANCIAL IMPLICATIONS There are no direct financial implications resulting from the recommendations in this report. STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to clause 4.5 of the Shire of Roebourne Town Planning Scheme No. 8 RESOLVES to REFUSE the retrospective application for Planning Approval P3346 for two [2] sea containers and shade structure – Lot 676 Hn 676 Kestral Way Bulgarra for the following reasons: 1. The proposal is inconsistent with the orderly and proper planning of the locality. 2. The proposal would be detrimental to the residential amenity of the area by reasons of:

a) The adverse impact on neighbouring properties and the streetscape; and b) The commercial nature of the use is not compatible with existing land uses in the

locality.


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CONCLUSION

The two sea containers and shade structure on the subject site are considered temporary as the applicant has stated that they will be removed within 12 months to make way for an outbuilding to be constructed on the site. The use of the sea containers and shade structure have been described by the applicant as being for the storage of residential and domestic items and materials typical of the items stored in a residential outbuilding. The applicant has stated that there is no industrial or commercial activity of land use being carried out on the site or associated with the sea containers and shade structure. A suspicion that the sea containers may be used for commercial purposes is not normally a material planning consideration. Due to the temporary nature of the sea containers and shade structure and the use of the site restricted to comply with permitted residential zone uses the application is recommended for conditional approval.


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That Council by SIMPLE Majority pursuant to clause 4.5 of the Shire of Roebourne Town Planning Scheme No.8, RESOLVES to: 1. APPROVE the application for retrospective Planning Approval P3346 for two [2]

sea containers and shade structure and for residential storage on Lot 676 Hn 676 Kestral Way Bulgarra, subject to the following appropriate conditions: a) The use and development permitted by this approval as shown on the

endorsed plans must not be altered or modified (for any reason) except with the prior written consent of the local authority;

b) The external finishes and materials of the sea containers shall be finished in a colour of natural or earth tones to complement the existing buildings, surroundings and adjoining developments, in which the sea containers are located;

c) The sea containers shall not be used for human habitation;

d) The sea containers and shade structure shall not be used or be in association

with a use on the site other than the approved residential land use ‘residential storage’ approved for the property;

e) The sea containers and shade structure shall be stabilised and adequately

tied down with anchor points installed in accordance with region d terrain category 2 (cyclonic areas) requirements;

f) The ongoing use of the site and approved development works shall not cause

erosion or degradation to the subject or surrounding land. Should the local government deem it necessary to undertake mitigation works, plans, specifications and work schedules may be required to be submitted and the works undertaken by the proponent at no cost and to the satisfaction of the local government;

g) Any unauthorised structures located on the site shall be removed within sixty

(60) days of this approval or application for retrospective approval be submitted to the local authority before this date; and

h) This approval will expire and the use permitted by this approval must cease

on or before 12 months from the date hereof unless, after a written request is made prior to that date, the approval is extended by the local government.

2. ADVISE the objector of Council’s resolution to approve the application subject to

appropriate conditions.


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11.3 KARRATHA CITY CENTRE ROAD NAMING

File No: DR/3/1


Reporting Author: Land Officer


Applicant/Proponent: LandCorp


Attachment(s) 1. Preliminary Road Name Plan Karratha City Centre colour coded.

2. Road Name Plan Karratha City Centre to be adopted.

PURPOSE The purpose of this report is for the Shire to consider adopting road naming of dedicated streets that will be within the Karratha City Centre. BACKGROUND Following the adoption of the Karratha City of the North Plan in June 2010, the Karratha City Centre Infrastructure Works Project Team commenced the implementation of the City Centre Master Plan which included the formation of a new network and hierarchy of streets and as a result the Karratha City Centre Road Layout Plan was prepared. The Council at its Ordinary meeting of the 24 October 2011 resolved among other things to (Resolution No. 151868):

“1. ENDORSE the Karratha City Centre Road Layout Plan which will establish:

a. Sharpe Avenue as the main street and key pedestrian spine so that it facilitates change in the nature of the built form on adjacent land parcels to create a quality pedestrian environment and improvement of access to the city centre for both pedestrians and vehicular traffic;

b. A network and hierarchy of streets that provides permeability and legibility and creates an accessible and legible city centre destination; and

c. An integrated and functional movement network that ensures the safe and pleasant movement of pedestrians and cyclists with suitable facilities, and vehicles.”

In response to the endorsed Road Layout Plan, LandCorp was provided with $65M of Royalties for Regions funding to implement the works which includes numerous administrative actions that are needed to facilitate road closures, road dedications, relinquishment of reserves and amalgamation of reserves. To assist with the road naming process, a Karratha City Centre Road Naming Working Group was formed consisting of Shire Councillors, Shire Staff and representatives from LandCorp and Appian Group, a consultant engaged by LandCorp to work on Karratha City Centre matters.


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The Karratha City Centre Road Naming Working group came to a general consensus around future road names as follows:

a) Basset Road to become Welcome Road b) Part Welcome Road (east) to become Hillview Road c) Macroy Street to become Mallina Street d) Part Sherlock Crescent to become Sherlock Street e) Crane Circle to become Crane Street (Subject to future works) f) Road 1 to become Karratha Terrace incorporating:

- Part Sherlock Crescent; and - Part Frinderstein Way

g) Road 2 to become * Nickol Bay Road incorporating: - Part Balmoral Road (from Dampier Highway to City Centre); - Part Searipple Road (from Mystery Road to City Centre); and - Mystery Road

*Note: Nickol Bay Road is not supported at officer level by the Geographic Names Committee (GNC). For the Shire to pursue approval of this name through the GNC, and possibly the Minister, officers will require a resolution and letter of support from Council. If Council resolves not to pursue approval of Nickol Bay Road, then officers propose Council consider an alternative name (i.e. Bayview Road or other as agreed by Council).

h) Road 3 to become Macroy Street i) Road 4 to become Owen Road (Subject to future works) j) Road 5 to become Bassett Crescent (Subject to future works) k) Road 7 to become Barlow Lane

This is the lane between the Hotel Site Lot 7078 and Best Western Lot 7042 l) Karratha Road to become DeWitt Road

Attachment 1 is colour coded for ease of reading showing the roads that are renamed and is what was originally considered by the working group. Attachment 2 is the plan officers propose for adoption by Council. The only major departure is Wellard Way, which is not to be part of a future Karratha Terrace and retains its existing name. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of moderate significance in terms of social issues, economic and cultural & wellbeing issues. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place within the forum of the Karratha City Centre Road Naming Working Group and Appian / LandCorp have briefed Councillors of this and other general business associated with the Karratha City Centres’ progress. COMMUNITY CONSULTATION Community consultation is to occur following the adoption of the Officer’s recommendation to the properties affected.


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STATUTORY IMPLICATIONS The following statutes and regulations are relevant:

m) Geographic Names Committee n) Land Administration Act 1997 o) Land Information Authority Regulations 2007 p) AS/NZS 4819:2011 Rural and Urban Addressing

POLICY IMPLICATIONS Nil. FINANCIAL IMPLICATIONS There will be financial implications in regards to administration required to rollout new road names from consultation stage to the end point of road signage manufacture/installation. STRATEGIC IMPLICATIONS There are no strategic implications. This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2013-2014 provided for this activity: Our Program: 1.d.3.1 Liase with key stakeholders including Landcorp and

Government Agencies for implementation of Karratha City Centre Master Plan (KCCMP) and infrastructure Works Program (IWP).

Our Services: 1.d.3.1.1 Liase with Landcorp to finalise Planning Scheme Amendments and land assembly for Karratha City Centre Master Plan (KCCMP) and Infrastructure Works Program.

RISK MANAGEMENT CONSIDERATIONS The level of risk is considered to be low to the Shire and the area of biggest risk relates to names being rejected by the GNC, resulting in secondary names being adopted and any initial community/ business backlash to change which can be mitigated by community consultation strategies. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation.


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Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

1. NOT SUPPORT the Road names as considered by the Karratha City Centre Road

Naming Workshop to now be submitted and considered formally by the Geographic Names Committee and the Minister for Lands if required as appropriate as follows:

a) Basset Road to become Welcome Road; b) Part Welcome Road (east) to become Hillview Road; c) Macroy Street to become Mallina Street; d) Part Sherlock Crescent to become Sherlock Street; e) Crane Circle to become Crane Street (Subject to future works); f) Road 1 to become Karratha Terrace incorporating:


g) Road 2 to become Nickol Bay Road incorporating: - Part Balmoral Road (from Dampier Highway to City Centre); - Part Searipple Road (from Mystery Road to City Centre); and - Mystery Road

h) Road 3 to become Macroy Street; i) Road 4 to become Owen Road (Subject to future works); j) Road 5 to become Bassett Crescent (Subject to future works); k) Road 7 to become Barlow Lane;

This is the lane between the Hotel Site Lot 7078 and Best Western Lot 7042 l) Karratha Road to become DeWitt Road.

2. NOT SUPPORT writing to the Geographic Names Committee and the Minister for Lands

to advocate for Nickol Bay Road in recognition that it has already met some resistance at officer level at Geographic Names Committee.

3. NOT SUPPORT a suitable alternative road name of Bayview Road or other names

recognising the proximity of Nickol Bay or a seaside theme in the event that the first preference of Nickol Bay Road meets future resistance from the Geographic Names Committee and resistance from the Minister for Lands.

4. NOT SUPPORT a community engagement strategy for those likely to be impacted from

the changes at an appropriate time.

5. NOT DELEGATE to the CEO the authority to pursue any required or outstanding lands administration matters such as road dedications, road closures or other such actions as maybe required.


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CONCLUSION The Karratha City Centre Road Naming working group has arrived at a consensus for future road naming and this should be commended. The road names should now be progressed to the next stage in the process which is to the Landgate managed Geographic Names Committee and Minister for Lands for consideration. Nickol Bay Road is likely to be the most contentious name as it is similar to Nickol Road. This name has been met with resistance at officer level at Landgate, and the next meeting of the Board is to be held in December. Council should embrace the opportunity to pursue this name request at the next meeting and by letter of support to the Minister for Lands if it is the preference. However, a secondary suitable choice such as Bayview Road or others could equally be pursued instead or as a suitable alternative name in the event that Nickol Bay Road is not adopted. Another of the more contentious road names proposed is Karratha Terrace. This road name has many positive attributes such as creating a strong sense of place and reinforcing the positive branding of Karratha. The road in question is also a major east-west boulevard within the Karratha Town Centre and is of the desired road hierarchy to achieve this aim. However a negative consequence is the similarity with Karratha Road which is a major entry route to Karratha from the North West Coastal Highway and used to navigate to the Karratha Light Industrial Area. At a future date, when there is more certainty of the roads suitability for progressing further towards a name change, there will need to be consultation with the community, businesses, postal services, emergency services and other affected parties that are likely to be impacted by the resultant road name and street numbering changes. This will involve interested and affected parties in the city centre and also further afield around Karratha Road, the Karratha Light Industrial Area, the Ranges estate and Nickol Road that may be impacted during the transition.


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1. SUPPORT the Road names as considered by the Karratha City Centre Road

Naming Workshop to now be submitted and considered formally by the Geographic Names Committee and the Minister if required as appropriate as follows: m) Basset Road to become Welcome Road; n) Part Welcome Road (east) to become Hillview Road; o) Macroy Street to become Mallina Street; p) Part Sherlock Crescent to become Sherlock Street; q) Crane Circle to become Crane Street (Subject to future works); r) Road 1 to become Karratha Terrace incorporating:


s) Road 2 to become Nickol Bay Road incorporating: - Part Balmoral Road (from Dampier Highway to City Centre); - Part Searipple Road (from Mystery Road to City Centre); and - Mystery Road

t) Road 3 to become Macroy Street; u) Road 4 to become Owen Road (Subject to future works); v) Road 5 to become Bassett Crescent (Subject to future works); w) Road 7 to become Barlow Lane;

This is the lane between the Hotel Site Lot 7078 and Best Western Lot 7042 x) Karratha Road to become DeWitt Road.

2. SUPPORT writing to the Geographic Names Committee Board and the Minister for Lands to advocate for Nickol Bay Road in recognition that it has already met some resistance at officer level at Geographic Names Committee.

3. SUPPORT a suitable alternative road name of Bayview Road or other names

recognising the proximity of Nickol Bay or a seaside theme in the event that the first preference of Nickol Bay Road meets future resistance from the Geographic Names Committee and resistance from the Minister for Lands.

4. SUPPORT development of a Community Engagement Strategy for those likely to

be impacted from the changes at an appropriate time.

5. DELEGATE to the CEO the authority to pursue any required or outstanding lands administration matters such as road dedications, road closures or other such actions as maybe required including returning discontinued Road names to a pool of approved names to be utilised in the future.


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11.4 KARRATHA UNDERGROUND POWER PROJECT, RESERVE EXCISION FOR ACCEPTANCE AS ROAD DEDICATION

File No: 3388



Date of Report: September 2013

Applicant/Proponent: Horizon Power


Attachment(s) 1. Reserve 30602, Turner Way Bulgarra

2. UCL 3264 Nickol Road, Nickol

3. Reserve 4076 Radley Drive Baynton

PURPOSE For Council to consider and determine a request by Horizon Power to excise portions of crown reserve and unidentified crown land as set out in the table below and amalgamate the land with adjoining Shire road reserves.

Address Reserve or UCL

Primary Interest

Reserve Purpose

Transformer or Swittchgear

Area to be excised m2

Turner Way Bulgarra

R30602 Minister Education

Educational Transformer 25m2

Nickol Road Nickol

UCL 3264

Crown NA Switchgear 14m2

11F Radley Drive Baynton

R4076 Horizon Power Padmount Site Transformer 15m2

BACKGROUND The Council has previously indicated support for the Pilbara Underground Power Project including installing the essential infrastructure required to support the distribution network. The process of excising the required reserve portions with subsequent dedication as road reserve is an administrative function that will better enable Horizon Power unrestricted access to infrastructure for maintenance and emergency purposes. At the Special Council Meeting of 6 December 2010 (Council Resolution 151431), Ordinary Meeting of 14 February 2011 (Council Resolution 151514) and Ordinary Meeting of 19 September 2011 (Council Resolution 151785) the Council has consistently resolved to request the Department of Regional Development and Lands to excise portions of Reserves and dedicate them as road reserve in accordance with Regulation 8 of the Land Administration Regulations 1998. (Council Resolution 151431)


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The Department of Lands has recently written to the Shire on repeated occasion requesting similar Council resolutions on Reserve 30602, Reserve 40706 and Lot 3264 (Unidentified Crown Land). These sites are not the Shires reserves to make land decisions upon that is perhaps why resolutions have not been forthcoming. The Department of Lands has advised that the Shire is required to make resolutions to support acceptance of the land transfer into road dedication. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of low significance as the infrastructure is existing and the size of the areas to be added to the road reserve are very small. COUNCILLOR/OFFICER CONSULTATION No Councillor consultation is required. COMMUNITY CONSULTATION No community consultation is required at this stage. The Department of Lands is just seeking Council acceptance of future road dedications of land and will seek the views of relevant stakeholders at a further stage in the process. The Department of Lands will then consult on behalf of Horizon Power with the primary interest holders namely the Education Department for Reserve 30602. The consultation on the other parcels should be more straightforward as Horizon Power is already the primary interest holder for Reserve 40706 and the Department of Lands should be able to resolve Crown Land transfer issues for UCL 3264. STATUTORY IMPLICATIONS Regulation 8 of the Land Administration Regulations 1998 and S56 of the Land Administration Act 1997 are relevant as the legislative mechanisms for local government’s requesting road dedications. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2013-2014 provided for this activity: Our Program: 3.a.1.33 Provide expert advice to Government Agencies

regarding matters relating to lands including native vegetation, mining leases and land tenures.

Our Services: 3.a.1.31 Respond to requests for Shire position and provide information on crown land and related matters.

RISK MANAGEMENT CONSIDERATIONS The level of risk is considered to be low to the Shire in terms of accepting the land for road dedication. It is common for such infrastructure to be located in road reserves. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation.


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RELEVANT PRECEDENTS There are no relevant precedents related to this matter other than the previously mentioned resolutions that have seen the Shire support the Pilbara Underground Power Project. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 and Land Administration Regulations RESOLVES to: 1. NOT SUPPORT excision of the portions of Reserves 40706, Reserve 30602 and UCL

3264 on the attached plans and dedication of those areas as road reserve.

2. ADVISE the Department of Lands of the above accordingly. CONCLUSION In accordance with previous undertakings and Council resolutions the requested excisions and road dedications of the small portions of reserve to facilitate the Horizon Power Karratha Underground Power Project should be supported.

OFFICER’S RECOMMENDATION:

That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 and the Land Administration Act and Regulations RESOLVES to:

1. REQUEST the Department of Lands to investigate excising the portions of

Reserves 40706, Reserve 30602 and UCL 3264 on the attached plans and dedicate those areas as road reserve in accordance with Regulation 8 of the Land Administration Regulations 1998.

2. GRANT Horizon Power access to the road reserve areas set out in part 1 of this resolution when dedicated on the following conditions:

a) The responsibility for maintenance of the immediate area of the works and surrounds that may be disturbed by the works is that of Horizon Power. Any costs associated with rehabilitating the land to the Council’s satisfaction is to be borne by Horizon Power.

b) During the course of construction the applicant shall be responsible for all aspects of the works, including public safety and shall ensure all necessary barricades, signage and other warning devices are in place at all times.

c) Should roads be required to be partially closed and/ or traffic control be necessary to undertake works, the Shire’s Infrastructure Services Department must be notified ten days in advance of such action.

d) Prior to any works commencing in the Road reserves, Horizon Power must provide evidence of a public liability insurance policy to the value of $20 million dollars in the joint names of the Shire and Horizon Power indemnifying the Shire against any damage that may arise as a result of the construction, maintenance or use of the infrastructure.


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11.5 PROPOSED MULTIPLE DWELLINGS – LOT 84 WELLARD WAY, BULGARRA

File No: P3380


Reporting Author: Senior Statutory Planner


Applicant/Proponent: Betterlife Wealth Builder on behalf of Dragei Pty LTD



2. Plans and Elevations

3. Schedule of Submissions

4. Residential Design Codes Assessment

PURPOSE For Council to consider an application by Betterlife wealth Builder on behalf of Dragei Pty LTD for seven (7) two storey Multiple Dwellings on Lot 84 Wellard Way, Bulgarra. BACKGROUND Location Lot 84 Wellard Way (subject lot) is located in the western portion of Bulgarra, approximately 250 metres from Searipple Road and 450 metres from the Centro Shopping Centre (Refer Attachment 1). Property Details The subject lot has an area of 743m² and is generally level with an existing single storey building to be demolished. Proposed Development The application for seven (7) Multiple Dwellings was received on 9 August 2013 and comprises of four (4) one bed units and three (3) two bed units (Refer Attachment 2). LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of low significance. OFFICER CONSULTATION The application was referred to Technical Services for comment. Technical Services confirmed the proposed levels are adequate for the management of storm water over the subject lot. COMMUNITY CONSULTATION One submission objecting to the proposal was received following community consultation carried out between 26th August and 9th September 2013. Consultation included letters to adjoining landowners and a Notice on the Shire’s website.


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The submission objecting to the development was received from the adjoining neighbour to the east and related to the density and height of the proposal and the impact this would have on their privacy and lifestyle. These concerns are fully addressed in the Table of Submissions (Refer Attachment 3) however in summary the western portion of Bulgarra is zoned Residential R30 under the Shire’s Town Planning Scheme No 8, and therefore Multiple Dwellings at the proposed density and height are permitted subject to the application being advertised. Furthermore, an assessment under the Residential Design Codes (2013) 6.4.1 – Visual Privacy showed that there are no overlooking issues in regard to the objector’s property. It is therefore considered that the objections cannot be supported on planning grounds. STATUTORY IMPLICATIONS Shire of Roebourne Town Planning Scheme No 8 The subject lot is zoned Residential R30 under the Shire’s Town Planning Scheme No 8 (TPS 8). The surrounding lots to the north and south are also zoned Residential R30. This portion of Bulgarra is within walking distance of the City Centre zone. Multiple Dwellings are an ‘SA’ Use under TPS 8 and therefore under Clause 4.3.1 are required to be advertised in accordance with Clause 4.3.3. State Planning Policy 3.1 – Residential Design Codes (2013) The application was assessed against the Residential Design Codes (RCodes) with variations to the ‘Deemed-to-comply’ requirements identified in regard to Street Setbacks, Lot Boundary Setbacks, and Landscaping (Refer Attachment 4). The major variation of a two storey boundary wall on the western boundary was highlighted in the advertising letter to the affected landowner with no objection received. All variations to the ‘Deemed-to-comply’ requirements are considered to comply with the relevant ‘Design Principles’ of the RCodes. POLICY IMPLICATIONS DP 7 – Residential Frontage The application generally complies with the Development Standards under DP7 in regard to Height of Buildings, Site Cover, Driveways and Fencing. The variation to Building Setbacks has been assessed under the R-Codes. DP 19 - Storm Surge Risk Special Control Area Council in Resolution 152151 of the Ordinary Meeting held on 16 July 2012 resolved to adopt for advertising Scheme Amendment 27 (SA 27) and DP 19 - Storm Surge Risk Special Control Area. Advice provided by the Department of Water in regard to the preliminary results of the Karratha Coastal Vulnerability Study (KCVS) show that in this area storm surge (ocean inundation) levels for 100 year ARI at 2110 of 6.8m AHD. For the 500 year ARI at 2110 the level is expected to be 7.9m AHD. The natural surface of the lot is greater than 9.5m AHD. The Department of Water recommends a freeboard of 0.5m. The applicant is proposing a Finished Floor Level of 10.4m AHD above both the 100 year ARI of 6.8m AHD and the 500 year ARI of 9.5m AHD. FINANCIAL IMPLICATIONS The applicant has paid a Development Application fee of $4,812.50.


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STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016.

Community Goal - Create aesthetically attractive and liveable towns. Our Outcome: 1.e Planned towns and city that responds to the

environmental social economic and cultural conditions and aspirations of the Pilbara.

Our Response: 1.e.1 Create aesthetically attractive and vibrant towns.

RISK MANAGEMENT CONSIDERATIONS A decision to refuse this application could be subject of an application for review by the applicant to the State Administrative Tribunal. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS The Shire’s Planning Officers do not have delegated authority to determine development applications where third party objections have been received. Therefore the application is required to be presented to Council for determination. VOTING REQUIREMENTS Simple Majority OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to clause 4.5 of the Shire of Roebourne Town Planning Scheme No. 8, RESOLVES to REFUSE to approve the application for Planning Approval for Multiple Dwellings – Lot 84 Wellard Way, Bulgarra. CONCLUSION The application for seven (7) two storey Multiple Dwellings generally complies with the Shire’s Town Planning Scheme No 8, the Residential Design Codes (2013) and DP7 – Residential Frontage. A mix of four (4) one bed units and three (3) two bed units are proposed as per Council’s direction for Multiple Dwelling proposals in the Bulgarra area. As required under the Shire’s Town Planning Scheme No 8, the application was advertised to neighbouring landowners for a period of 14 days with one submission objecting to the proposed development received. It is considered the objections in regard to privacy, height and scale of the development have been addressed in the Schedule of Submissions and cannot be supported on planning grounds. It is therefore recommended that planning approval be granted with conditions.


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That Council by SIMPLE Majority pursuant to clause 4.5 of the Shire of Roebourne Town Planning Scheme No. 8, RESOLVES to APPROVE Application for Planning Approval P3380 for Multiple Dwellings – Lot 84 Wellard Way, Bulgarra, subject to the following conditions:

a) The development hereby permitted taking place in accordance with the approved plans stamp dated 8, 14, 22, 23 August and 12 September 2013. Refer Advice Note l.

b) The development shall be connected to sewer. c) Prior to the commencement of construction, a Construction Environmental

Management Plan (CEMP) including erosion, scouring and dust control measures during construction, must be submitted to the Shire of Roebourne for endorsement. Once endorsed, the CEMP shall form part of this approval. Refer Advice Note II.

d) Prior to occupation, stormwater drainage works must be completed in accordance

with the approved plans to the satisfaction of the local government.

e) The stormwater shall be discharged in a manner so that there is no discharge onto

the adjoining properties to the satisfaction of the local government.

f) The on-site drainage system shall be maintained on an ongoing basis to the

satisfaction of the local government.

g) Prior to the occupation of the development, vehicle crossover(s) shall be

constructed to the specification and satisfaction of the local government. Refer Advice Note lll.

h) Prior to occupation of the development, the car parking, vehicle access and

circulation areas shown on the approved site plan, including the provision of visitor car parking, is to be constructed, drained, and line marked (if appropriate) to the satisfaction of the local government.

i) Damage to road pavements, kerbing, footpaths or Shire assets (as applicable)

caused by construction activity including; but not limited to vehicle movements, shall be repaired in accordance with specifications and works supervision and scheduling arrangements to be approved by the Shire.

j) The communal driveway shall be adequately lit through the use of bollard lighting

to the specification and satisfaction of the local government.

k) Prior to occupation, landscaping is to be completed in accordance with the

approved plans or any approved modifications thereto to the satisfaction of the local government. All landscaped areas are to be maintained on an ongoing basis to the satisfaction of the local government.

l) Prior to occupation the boundary walls shall be painted to the satisfaction of the

local government.


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m) The bin store shall be suitably screened, constructed with concrete flooring of not less than 75 mm in thickness graded to a minimum 100 mm industrial floor waste gully connected to sewer and be provided with a tap with adequate mains supply to the satisfaction of the local government.

n) This decision to approve will expire if the development has not substantially

commenced and is in continuation within two [2] years of the date of this decision. Refer Advice Note lV.

Advice Notes

I. In regard to Condition 1, prior to undertaking any departure from the endorsed plans Planning Services must be contacted to determine whether an amendment to this development approval is required, or whether the departure is permissible to be documented on ‘as constructed’ plans to be submitted to Planning Services for endorsement upon the completion of the development.

II. In regard to Condition 3 the CEMP is recommended to have regard to the

provisions and contingency measures contained within Department of Environmental Protection publication: A guideline for the prevention of dust and smoke pollution from land development sites in Western Australia November 1996.

III. In regard to Condition 7 before commencing any works the owner/developer

must contact the Shire’s Technical Services Department to discuss these works. The landowner may be eligible for a Council contribution towards these the vehicle crossover. Pavement Specifications can be obtained from Technical Services that include further requirements pertaining to drainage, kerbing, delineation of bays, and bollards (in addition to construction methods and pavement construction).

IV. In regard to Condition 14, Planning Services will consider extensions to the

approval period for up to two [2] years provided a written request is received no later than the original or extended date of expiry.

V. Subject to the provisions of the Dividing Fences Act 1961 and in accordance

with DP 7 – Residential Frontage the rear and side boundary fences shall be finished to the satisfaction of all parties.

VI. Separate applications must be made for any health approvals required under

the Health Act 911.

VII. This approval does not exempt requirements under any other legislation

additional approvals may be required in accordance with those requirements. VIII. The removal and handling of asbestos on the site must be in accordance with

the Health (Asbestos) Regulations 1992 and the Policy for the Regulation of Asbestos Waste under the Environmental Protection (Controlled Waste) Regulations 2001.

IX. During the construction stage adjoining lots are not to be entered without the

prior written consent of the affected owner(s).


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X. Planning approval is required for satellite dishes with a diameter exceeding 1200mm, which are to be installed on an elevation facing a street; or are within the street setback area (forward of the building line); or are within one metre of any property boundary, in accordance with DP3 Satellite Dishes, Wind Turbines and External Fixtures.

A satellite dish must be colour-matched to its background or otherwise a colour agreed to in writing by the carrier and the Shire of Roebourne.

Building approval is required except where satellite dishes have a diameter not greater than 1.2 metres.

All satellite dishes must be installed in accordance with the manufacturer’s specifications and instructions for Region D Terrain, Category 2 cyclonic winds.

XI. The determination of this application for planning approval has been made

under delegated authority. If you object to this decision or any of the conditions imposed you may request that Planning Services reconsidered the decision. The right to request reconsideration is separate from and does not impinge upon any right of appeal under the Planning and Development Act 2005.

XII. Should the approval holder be aggrieved by this decision, or any of the

conditions imposed, there is a right of review under the Planning and Development Act 2005. An application for review must be submitted in accordance with Part XIV of the Planning and Development Act 2005 within 28 days of the date of this decision to: the State Administrative Tribunal, GPO Box U1991, Perth, WA 6845. Further information regarding this right of review is available on the SAT website www.sat.justice.wa.gov.au or by phoning 1300 306 017.

http://www.sat.justice.wa.gov.au/


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11.6 PROPOSED RENEWAL OF STATE AGREEMENT LEASES OVER LOT 500 WITH THE INCLUSION OF LOT 502, POINT SAMSON, COVERING CAMPS A & B CAPE LAMBERT FOR ROBE RIVER MINING CO PTY LTD

File No: 3390




Applicant/Proponent: Robe River Mining Co


Attachment(s) 1. Location of Camp A Lot 500 and Camp B Lot 502.

2. Existing State Agreement that has expired over Lot 500.

PURPOSE The purpose of this report is for Council to consider a request by the Department of Lands for a Council position with regards to the following:

1. Renewing the State Agreement Lease over lot 500, which encompasses land which houses ‘Camp A’ that is associated with the transient workforce accommodation (TWA) for the Robe River Mining Co activities in Cape Lambert Road, Cape Lambert, for a term of five years with an option of a further five (5) years, and

2. Expanding the State Agreement Lease to encompass the adjoining Lot 502 which encompasses ‘Camp B’.

BACKGROUND The Department of Lands has requested a Council position on Rio Tinto’s request to have a State Agreement executed over lots 500 (Camp A) and 502 (Camp B), Cape Lambert, for a term of five (5) years with a further five (5) year option pursuant to the Iron Ore (Robe River) Agreement Act 1964 and Section 79 of the Land Administration Act 1997 that concerns the Ministers Powers to the lease of Crown Land. Located at Cape Lambert, Camps A and B accommodate primarily Fly in Fly Out (FIFO) construction workers necessary for the Cape Lambert Port and rail expansion. Camp A is a 1200 person TWA that has previously been subject to State Agreements which have now expired and are now up for renewal. This camp has planning approval under PA 1588 and is currently in use, and has grown incrementally in stages. Similarly Camp B is a 1200 person TWA that is also currently in use. Camp B was approved at the ordinary Council meeting 15 November 2010, whereby Council made the following resolution:

1. Approve planning application P2349, subject to the completion of a socio-economic impact assessment and the mitigation of effects to the satisfaction of the Chief Executive Officer.

2. That the negotiated outcome comes back to Council for consideration.


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The decision notice P2349 that followed on the 8 December 2010 to facilitate Camp B contained condition 3 that is quite pertinent to the current lease request. Condition 3 and the related advice note reads as follows: ‘This development is to cease operations 6 years from the date of this decision notice and rehabilitation of the site is to be completed within 7 years of the date of this decision notice.’ Note: Should the proponent seek to extend this time period the proponent is to submit a written application to Planning Services for consideration. Planning approval for Camp B is set to expire on 8 December 2016 with rehabilitation to occur in the year thereafter. Unlike Camp B, Camp A’s accompanying planning applications do not have any sunset clause provisions for the life of the camp. Ratified agreements, also called State Agreements, Agreement Acts or Government Agreements The basis of a ratified agreement is that the State contracts with the resources company in the form of a written agreement which is then ratified by a statute of the Western Australian Parliament. This ratification ensures that its provisions override any inconsistent provisions under the Planning and Development Act or any other Act or law. The fact that these agreements override other acts therefore provides planning decisions or future planning decisions limited to no legal weighting if legally challenged. However some companies have chosen to submit planning and building applications and seek approvals from local governments alongside State Agreements as part of their duty of care and to foster good corporate citizenship in the communities in which they operate. In this regard it should be noted that Rio Tinto regularly submits planning and building applications for its works which enables the Shire greater opportunity to make comment upon resource projects, including Transient Workforce Accommodation proposals, and to work together with Rio Tinto to mitigate some of the recognised negative externalities from such projects whilst attempting to encourage and promote the positive contributions such proposals can also have for the Shire. State Agreements are relevant as Lot 500 on Deposited Plan 53285 (Camp A) is currently the subject of State Lease K058441, which is for a term of four (4) years from 16 January 2007 with no further term option. However the Shire has now been made aware that the Premier of Western Australia; Minister for State Development by letter dated 20 July 2010 further approved the grant of a new lease over the Cape Lambert camp’s A and the amalgamation of Camp B into a State Agreement Lease term of five (5) years, with an option to renew for a further five (5) years, in accordance with Clause 14(3) of the Iron Ore (Robe River) Agreement Act 1964. It is understood this lease documentation is in drafting stages and the Shires comments are now sought as part of this process. State and Federal Government policy position The State and Federal governments’ vision and related policy position for the Pilbara is to normalise and create sustainable centres that can support a skilled workforce, improve the efficiency and delivery of economic projects in the Pilbara, and assist in diversifying the broader Australian economy. Within this vision, Karratha has been identified as a regional centre within a hierarchy of local settlement to accommodate a permanent population of 50,000 by 2035 with employment growth going from 8,000 to 23,000 over the same period. Local Government policy position The Shire in its submission on FIFO to the Standing Committee on Regional Australia acknowledged that Transient Workers and by association Transient Workforce Accommodation Camps are necessary to the resource sector and the national economy. In


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so doing the Shire made a clear distinction between transient workers and operational workers, the latter which is considered should and must be accommodated in traditional accommodation in one of the serviced towns. The Shire also made it clear that it did not support the transitioning of ‘temporary camps’ to ‘permanent camps’ or industry or government policy that as a standard supports a reliance on FIFO operational purposes. The Shire remains strongly supportive of Rio Tinto continuing with their initiative to house their operational and maintenance workforce in formal housing in Wickham and Wickham South as well as in purpose built multi storey motel style units of the likes of Cajuput and the redeveloped Wickham lodge. This type of town based accommodation builds the functional capacity of Wickham as a town and enables an increase in local amenity with regards to retail offering, community and recreation facilities and levels of service. Shire of Roebourne – Local Planning Strategy The Shire is in the process of preparing a Local Planning Strategy to guide its growth and development over the next 20 years. It is intended that the Local Planning Strategy will provide the strategic framework for future population and economic growth and development and the associated demand for a range of housing options, employment opportunities, recreational, leisure, entertainment, retail and community facilities. A number of growth scenarios based on high, medium and low growth have been investigated with the preferred scenario being based on planning and future proofing for the medium to high population growth projects. Within this context, transient workforce accommodation has been observed to operate as a buffer or shock absorber during periods of peak construction and as such has been included in the spectrum of housing and accommodation typologies. The developing draft strategy is being based on a strong evidential base of technical research and analysis. One of the technical studies titled ‘FIFO labour’ (draft August 2013) concludes that the expectation is for some increase in operational workforce to 2020 but a very substantial decrease in construction workforce as projects are completed. It is estimated that FIFO workforce that has fluctuated between 8,000 and 10,000 over the past few years will decline to between 3,000 and 4,000 by 2020 with a result declining demand for transient workforce accommodation facilities. One of the technical studies titled ‘FIFO Labour’ (draft August 2013) concludes that the expectation is for some increase in operational workforce to 2020 but a very substantial decrease in construction workforce as projects are completed. It is estimated that the FIFO workforce has fluctuated between 8,000 and 10,000 over the past few years will decline to between 3,000 and 4,000 by 2020 with a resulting decline in demand for transient workforce accommodation facilities. A study by the Pilbara Development Commission (2012) counted 13,048 beds across the Shire that can be classed as TWA’s with growth of another 6,526 beds proposed by 2015. Assuming this is the case and that no new projects should eventuate, outside of those already considered (eg. Anketell and Balmoral South) there will be a substantial available capacity within the current commercial camps to potentially accommodate Rio Tinto Workers in conjunction with existing facilities in Wickham. The projections and assumptions within this draft FIFO Labour report will need to be considered within the context of Rio Tinto’s overall short, medium and long term accommodation needs. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of moderate significance in terms of social, cultural and environmental issues and values.


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COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION No community consultation is required at this stage. STATUTORY IMPLICATIONS The Iron Ore (Robe River) Agreement Act 1964 and Land Administration Act 1997. POLICY IMPLICATIONS There are no relevant policy implications. FINANCIAL IMPLICATIONS Whilst the Shire does not receive conventional rate based payments from RTIO, the Shire does receive rates via the method of Shire’s TWA Differential Rate Policy ($608,000 paid this financial year August 2013), Also an Ex-gratia agreement is also in place that determines RTIO annual ex gratia payments to the shire based on occupancy levels at the camp A and B. Essentially a $250 payment is made per bed being utilised by workers. On an annual basis, late in the financial year, RTIO advises the Shire of the number of available beds. Historically, the payments have been $500,000 - $600,000 with 2012/13 payment being $598,000 ($250 x 2392 beds). Policy CS19 determines the Ex-gratia distribution and expenditure conditions. Therefore these two policies together generate over $1,000,000 to the Shire. STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2013-2014 provided for this activity: Our Program: 3.a.1.3 Provide advice to Government Agencies regarding matters

relating to lands, including native vegetation, mining leases and land tenures.

Our Services: 3.a.1.3.1 Respond to requests for Shire position and provide information on crown land and related matters.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable, other than the previously described legal risk that State Agreements carry more statutory weight than other acts and planning approvals. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS In response to the State Government request to the Shire of Roebourne to determine a position with regards to Woodside Energy Limited’s request to State Government to provide a new lease to enable their retention and occupation of the Karratha Gap Ridge Village workforce accommodation facility beyond 2017, Council resolved at the Ordinary Council meeting held on 16 September 2013 that within the current policy context and without having had sight of the Woodside Accommodation Strategy and hence only limited understanding of Woodside’s workforce accommodation needs, that it was not in a sufficiently informed position to support Woodside’s request at this stage. In citing this precedent it is acknowledged that Rio Tinto are still in a construction phase whereas Woodside’s workforce is mainly concerned with operations and maintenance. This


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important factor as well as the obvious locational differences presents a legitimate reason for having a TWA camp and furthering the existence of a TWA presence at Cape Lambert if construction workforce can be substantiated. Further, Rio Tinto have also invested heavily into permanent housing development in nearby Wickham demonstrating a more balanced approach to their staff housing arrangements more in line with the Shire’s vision for normalised communities. VOTING REQUIREMENTS Simple Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to NOT SUPPORT in-principle a State Agreement Lease being executed over parcels Lot 500 (Camp A) and Lot 502 (Camp B) and advise Department of Lands and Robe River Mining Co of this position. CONCLUSION The Department of Lands have requested the Shire’s view on a State Agreement being executed over lots 500 (Camp A) and 502 (Camp B) for a term of five years with an option of a further five (5) years. Camp A has previously been subject to State Agreement leases which would have now expired as they were executed in 2007 for a period of 4 years. However in 2010 the Premier; and Minister for State Development by letter dated 20 July 2010 to RTIO approved the grant of a new lease over both Camp Lambert Camps for the term of five (5) years to year 2015, with an option to renew for a further five (5) years to year 2020. This variation was made possible under Clause 14 (3) of the Iron Ore (Robe River) Agreement Act 1964. Camp A’s accompanying planning approvals do not have any sunset clause provisions for the life of the camp. However, Camp B has planning approvals with sunset provisions that the Camp is to be removed six years from the decision notice date of 8 December 2010 and rehabilitation of the site is to be completed within 7 years of the date of this decision notice. The predicament for the Shire is whether approving a State Agreement leases in line with the over arching State Agreement approval by the Premier over both lots for a term of five years with an option of renewal for five years would further entrench and prolong the existence of FIFO activities and remote camps rather than supporting the growth and development of the Shire towns or in the case with Wickham, the continued development of quality, multi storey FIFO / operational accommodation in the town. The Shire recognises the role FIFO construction workforce camps such as Camp A & B as buffers or shock absorbers during periods of peak construction as has been and remains the case. However, the recent study on FIFO identified a substantial decline in construction workers in coming years as key projects are completed and a potential surplus of TWA beds across a range of facilities within the Shire in the future. The projections and assumptions within this draft FIFO Labour report need to be considered within the context of Rio Tinto’s overall short, medium and longer term workforce and accommodation needs. This will provide the evidential base upon which the Shire can then make an informed decision including appropriate lease periods.


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A case for the Shire providing in-principle support for a five year term, subject to conditions, rests with the following facts:

The Shire has already given planning permission to Camp B until 2016, there would therefore be no reasonable reason for the Shire objecting to a State Agreement leases being granted over Camps A and B for this relatively short period and in line with the overarching State Agreement variation made possible by the Premier to 2015 or 2020 if all renewal options are exercised.

Rio Tinto is still in a construction phase;

Camp A & B are located basically onsite to the Port and rail operations project;

Rio Tinto has, at the request of the Shire, undertaken a number of social impacts assessments and have prepared social impact management plans which have been implemented with ongoing monitoring, and

Rio Tinto have recently been investing in traditional housing in townsites including the Wickham South expansion which aligns with the Shire’s vision of normalising towns.

Without an understanding of Rio Tinto’s overall short, medium and longer term workforce and accommodation needs the Shire should have some reservations about supporting the option to renew beyond 2016 to the year 2020. Assuming this is the case, the Shire should advise the Department of Lands and Robe River Mining Co of this concern and request that any renewals to the lease be supported by a planning application or in lieu of this a written letter request to extend the camps sunset clause past 2016. Such a planning application will also help to form an evidence base on which to consider the future of the camps.


1. That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to ADVISE the Minister for Lands and Rio Tinto that it is willing to provide in-principle support to a State Agreement Lease being executed over parcels Lot 500 (Camp A) and Lot 502 (Camp B), Cape Lambert, for an initial further term of five (5) years subject to:

a) The Shire being provided with a Workforce Accommodation Strategy as

evidence from the parties of the need for these facilities to remain for an extended period, and

b) By agreement between the parties and via a written planning application being

submitted or preferably a letter in lieu of the planning application being submitted, to provide a new sunset clause to Camp B of year 2020 in the planning application or letter so as to be in line with the State Agreement and a proposed long term strategy in place for Camp A that is to be informed by Condition 1a) of this resolution above so as to avoid any future disputes around Camps, planning permit/ State Lease expiration.

c) Clarification being provided by the State Government of the proposed timeframe for the transition to GRV rating if that is the appropriate course of action following the trial periods.

2. That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to REAFFIRM support for the continued development of Wickham town based accommodation in the form of standard residential dwellings as well as quality, multi storey, motel style accommodation units for the housing of permanent / FIFO construction, operational and maintenance workers.


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STRATEGIC PROJECTS & INFRASTRUCTURE

12.1 KARRATHA FLYING SERVICES - REQUEST TO SUBLEASE LOT LA.08 KARRATHA AIRPORT

File No: NCR7911 TT.61

Responsible Executive Officer: Director Strategic Projects & Infrastructure

Reporting Author: Airport Commercial Coordinator




Attachment(s) 1. Letter of Request from Karratha Flying Services

2. Map of Leased area

PURPOSE To seek Council’s approval to allow Karratha Flying Services (KFS) to sublease their vacant leased area, LA.08, at Karratha Airport (KTA). BACKGROUND KFS currently leases two adjacent areas at KTA, referred to as lots LA.07 and LA.08. LA.07 houses both their passenger facility and hangar, whilst LA.08 is a vacant lot utilised for staff and passenger parking. KFS informally approached KTA requesting to terminate their existing lease over lot LA.08, however the lease is for a period of 20 years from January 2010 and has no termination clause. It is on this basis that KFS is seeking permission to sublease lot LA.08 (see letter attached) in accordance with Clause 8 of their Lease, as detailed below: 8. ASSIGNMENT AND SUBLETTING

8.1 Assignment and subletting (1) Subject to clause 8.2 the Lessee must not without the consent of the Lessor

assign, sublet, transfer or part with possession of the whole or any part of the Premises or the benefit of this Lease or any estate or interest in the Premises or this Lease.

(2) The provisions of sections 80 and 82 of the Property Law Act 1969 do not apply

to this Lease. 8.2 Conditions applying to assignment and sub-letting The Lessor will not unreasonably withhold consent under clause 8.1(1) to an assignment or sublease of the whole of the Premises if:


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(a) the Lessee proves to the satisfaction of the Lessor that the proposed sublessee or assignee is a respectable, responsible and solvent person capable of adequately carrying on the business permitted to be carried on in the Premises and capable of complying with all the Lessee’s Covenants;

The above clause conditions state that Council has absolute discretion on whether to consent to a sub-lease or not. This right would be exercised following a period of advertising for incoming tenants by KFS at the time that the sub-lessee is proposed. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of low significance in terms of Council’s ability to perform its role. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There would be no financial implication to Council, as the KFS Lessee remains responsible for the Lease payments in accordance with Clause 8 ‘Assignment and Subletting’. STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2012-2013 provided for this activity:

Our Program: 1.a.2.2 Operate Karratha Airport to achieve a Commercial outcome.

Our Services: 1.a.2.3 Provide strategic planning for the Airport. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Absolute Majority OPTIONS:

Option 1 As per Officer’s recommendation.


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Option 2 That Council by ABSOLUTE Majority pursuant to Section 3.58 of the Local Government Act 1995, Disposing of Property, RESOLVES to NOT APPROVE the subletting of lot LA.08 by Karratha Flying Services. CONCLUSION The request to allow KFS to sublease lot LA.08 is supported by an existing lease, with clear parameters around subletting and assignment of use. KFS would be permitted to advertise for incoming tenants, at which stage they would be assessed by Karratha Airport Management.


That Council by ABSOLUTE Majority pursuant to Section 3.58 of the Local Government Act 1995, Disposing of Property, RESOLVES to:

1. APPROVE the request by Karratha Flying Services to pursue a sublease for lot

LA.08 at Karratha Airport, in accordance with Clause 8 of the Lease agreement between the Shire of Roebourne and the Karratha Flying Services.

2. DELEGATE authority to the CEO to approve any proposed sublease that is

consistent with Clause 8 of the Lease with Karratha Flying Services.


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12.2 KARRATHA 7 MILE LANDFILL FACILITY REDEVELOPMENT

File No: CP.410


Reporting Author: Project Engineer / Manager Date of Report: 11 October 2013



Attachment(s) Nil

PURPOSE To seek Council approval to delegate authority to the CEO to appoint tenderers for works related to the upgrade to the Karratha 7 Mile Landfill Facility to assist with timely approvals and allowing staged works to progress as currently programmed. BACKGROUND A comprehensive review of waste management services within the Shire of Roebourne (SoR) was undertaken in 2010 resulting in a number of recommendations for improving efficiencies and resource recovery outcomes at Seven Mile Waste Facility. A number of these recommendations required capital expenditure. Council has commenced a development project which will progress these improvements including:

A new weighbridge office configuration and installation of a second weighbridge;

A transfer station for light vehicles incorporating resource recovery/recycling stations and a tip shop for resale reusable items;

New administration offices and amenities structures; and

A heavy vehicle wash bay. To assist in the progress of this objective, the SOR Strategic Projects team has sought the specialised technical services in December 2012 of Davis Langdon to prepare a report outlining the concept designs, estimated cost, proposed procurement and construction timelines for the following proposed works: 1. Construction of a Domestic Waste Transfer Station involving:

Design and Construction of internal road works as required on the site;

Design and undertake all required civil and drainage works at the site;

Design and construction of structures for recycling and separation of waste types;

Design and construction of a tip shop area for resale of recyclable goods; and

Construction and erection of required signage at the site including way finding and community information signage.

2. Front End Infrastructure involving:

Construction of a new weighbridge and weighbridge control hut;

Design allowance for future second weighbridge;

Purchase and install truck wash facility;

Refurbishment, fit out and commission of recently purchased office building (These works are currently being programmed with current available funding);


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Purchase and installation of toilet/shower building to replace current ablutions;

Connection of all services at the site, including power, water, telecommunications

and CCTV; and

Upgrading of main power supply from Horizon Power to the facility.

By undertaking the listed works, the project aims to establish best practice waste management infrastructure at the 7 Mile Landfill Facility which will:

Improve the SoR environmental performance;

Minimise the risk of environmental damage and pollution;

Extend the life of the 7 Mile landfill;

Improve customer perceptions of waste management practices;

Assist in developing a long term sustainable business;

Enable access Waste Authority Regional Infrastructure Program funding;

Increase recycling, resource recovery and re-use opportunities;

Reduce the amount of waste disposed to landfill;

Provide a safe environment for waste drop off to the public;

Improve operational efficiency; and

Meet Compliance with all statutory requirements. With heightened environmental awareness, waste management services in the region must be provided in an efficient and effective manner. Increased expectations from residents and the changing environmental landscape with respect to landfill management and waste recovery are driving influences for the SOR to deliver sustainable waste management outcomes.

At the April 2013 Ordinary Council Meeting, under resolution 152465 Council resolved to:

1. ENDORSE the report on the 7 Mile Waste Transfer Facility—Project Status. Report: Concept Stage detailing the concept design, estimated costs, proposed procurement and construction timelines for the proposed domestic transfer station and associated infrastructure operational improvements.

2. AUTHORISE the further detailed design development and procurement programming of the approved concept stage infrastructure components within current budget allocations for this proposed project.

3. CONSIDER an allocation within the 2013-14 Shire of Roebourne Budget and allocation of $3,400,000 for the development of the domestic waste transfer station, new weighbridge, truck wash facilities and completion of administration office area plus associated services works.

The current works procurement process involves the selection and award of a number specialised sub-contractors to undertake the overall works. These stages of works involve:

Supply, installation and upgrade of Transportable Office area (complete July 2013)

Construction of Structural Concrete and Steel Framed Domestic Tipping Area within Transfer Station (tenders received and under evaluation)

Construction of Transfer Station pavement areas (tenders received and under evaluation)

Bituminous surfacing of the pavement areas (tenders still to be called)

Supply and installation of new Weighbridge facility and associated Control Office (tenders currently advertised, closing 21 October 2013)

Supply and installation of Pre-Fabricated Ablutions Facility (tenders currently advertised, closing 23 October 2013)

Supply and installation of Tip Shop Shed and Office Area (tenders to be sought)


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Installation and Upgrade To Power and Water Services within the Site (tenders to be sought)

Installation and supply of Transfer Station Recycling Facilities

Site Signage, Fencing and CCTV

Landscaping and Public Art Prices being received from the initial tendering process for some of the above sections of works exceed the CEOs current delegation level (for tenders up to $300,000, excluding GST). To assist with programming of works linked between these separate stages it would be cost effective if approvals can be made in a timely manner. An increase in the delegation limit to the CEO for approving tenders of up to $500,000 is being sought for this project only. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of high significance in terms of economic and environmental issues related to Council and the changes for residents when disposing of domestic waste at the tip site. COUNCILLOR/OFFICER CONSULTATION This project is being reported through the Waste Advisory Group (WAG) bimonthly meetings which supports the management of the 7 Mile Waste Transfer facility. SOR Waste team members have been involved with researching and advising of detailed background information on the current and proposed landfill Sites operation to the consultants to assist in developing a cost effective and practical design outcome. COMMUNITY CONSULTATION No community consultation is required at this stage of the project’s development. Community consultation is to occur following the construction of the new domestic waste transfer station to assist in educating effective and safe use of the new facility. STATUTORY IMPLICATIONS The Development of the Domestic Waste Transfer Station and Truck wash down area will require approvals through the Western Australian Department of Environment. The Waste Authority has implemented the Western Australian Waste Strategy “Creating the Right Environment” which details the priorities for waste management over the coming decade. This document has assisted in providing strategic direction for the development of operational plans for the waste services provided by the Shire. The strategy articulates the vision for sustainable waste management in WA and sets waste recovery from landfill targets for Municipal Solid waste, Commercial and Industrial waste. In accordance with s3.57 of the Local Government Act 1995 and Local Government (Functions & General) Regulations Part 4 – Tenders for Providing Goods and Services, a public tender must be called for purchases over $100,000. In accordance with s5.42 of the Local Government Act 1995 a local government may delegate to the CEO authority to accept a tender up to an amount determined by the local government. POLICY IMPLICATIONS Calling of tenders is in accordance with Purchasing Policy (CF-6), however the proposed delegation of authority is above the limit prescribed in the Purchasing Policy (CF-6) which provides the CEO with authority to award tenders under $300K.


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FINANCIAL IMPLICATIONS All proposed expenditure is in accordance with the approved Project Budget detailed below.

Project Budget FY 12/13 $ 578,182

Project Budget FY 13/14 $ 2,871,617

Approved Project Budget $ 3,449,799

Expenses Budget

Construction $ 2,590,000

Construction Contingencies $ 399,799

Sub Total $ 2,989,799

Project Financial Costs, Fees & Charges $ 520,000

Total Expense $ 3,449,799 STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022, Corporate Business Plan 2012-2016 and Operational Plan 2013-14. Our Outcomes: 3b A sustainable and thriving natural environment. Our Response: 3.b.1 Explore options to reduce reuse or recycle our waste

and minimise our carbon footprint. Our Programs: 3.b.1.1 Manage Waste Services. Our Services: 3.b.1.1.5 Provide waste disposal service to commercial and

residential customers through a 7 Mile Waste Collection facility.

3.b.1.1.7 Progressively implement recycling capabilities. Our Programs: 3.b.1.1 Manage Waste Services. Our Services: 3.b.1.1.5 Provide Waste Disposal service to commercial and

residential customers through a 7 Mile waste collection facility.

Our Projects 3.b.1.1.7 7 Mile Waste Facility Redevelopment Project – Transfer Station.

Our Projects 1.a.2.7.2 Project Manage construction of the 7 Mile waste collection facility.

RISK MANAGEMENT CONSIDERATIONS The level of risk of the project is considered to be Moderate to the Shire in terms of:

Compliance to relevant Environmental Legislative requirements;

Capacity for funding the capital works and ongoing operational costs; and

Service interruption while construction works are undertaken.

Potential delays in allocating sequenced separate works contracts through the

current tender approvals process and delegation limits.

IMPACT ON CAPACITY The Shires current Waste operational team will manage all upgraded and additional services planned to be provided as part of this 7 Mile Waste facility upgrade. Management of the planned Tip Shop will be managed through the reallocation of existing waste staff resources.


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RELEVANT PRECEDENTS Council has previously been advised of the waste management planning for the 7 Mile Waste facility with the implementation of these upgrades recommended in the Shire Operational plan. VOTING REQUIREMENTS Absolute Majority OPTIONS:

Option 1 As per Officer’s recommendation. Option 2 That Council by Simple Majority pursuant to Section 6.8 of the Local Government Act 1995 RESOLVES to PROCEED with the approved tenders for development works at the 7 Mile Waste Transfer facility with all tender submissions over $300,000 to be approved by Council, as per current policy. CONCLUSION The planning, design and procurement of the stages of the 7 Mile Landfill Redevelopment project is progressing in accordance with current programme of works approved and ratified by the Waste Advisory Group (WAG). A number of separate tenders are required to complete these works. From initial tender submissions, still to be evaluated, it is evident that some of these tenders will exceed the current delegated approval limit of $300,000, these works being within the approved project budget and scope. To assist in timely approvals and alignment with the project programme an increased delegation limit to the CEO for tenders associated with delivery of this project is sought from Council.


That Council by ABSOLUTE Majority pursuant to Section 6.8 and Section 5.42 of the Local Government Act 1995 RESOLVES to DELEGATE authority to the CEO to appoint tenderers for the approved 7 Mile Landfill Redevelopment works, up to an amount of $500,000 per tender, provided each tender is within the overall project budget allocation.


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12.3 EXPRESSION OF INTEREST 02-13/14 RESOURCE RECOVERY OPTIONS AT THE SEVEN MILE WASTE FACILITY

File No: CM.129


Reporting Author: Manager Waste Services




Attachment(s) The confidential Evaluation Report will be tabled at the Councillor Briefing session

PURPOSE To present the outcomes of the Expression of Interest (EOI) process for Resource Recovery Options at the Seven Mile Waste Facility (7 MWF) and seek Council's endorsement of the recommendations. BACKGROUND At its Ordinary Meeting on 15 July 2013, Council resolved under resolution number 152577 to:

1. ENDORSE the Scope of Works and Assessment Criteria detailed in the Expression

of Interest for Resource Recovery Options at the 7 MWF.

2. ENDORSE the Expression of Interest Evaluation Criteria as detailed in the Officer’s

Recommendation.

The Shire of Roebourne invited Expressions of Interest (EOIs) to identify organisations considered to be capable of developing a Resource Recovery Facility (RRF) at the 7 MWF. The proposed RRF would ideally be capable of recovering components of the waste stream that are currently accepted at the 7 MWF, including the legacy wastes stockpiled on site such as tyres and concrete.

The drivers to establish a Resource Recovery Facility include:

Achieving Western Australian Waste Strategy landfill diversion targets,

Facilitating economic development and job creation within the region,

Significantly extending the life of the Seven Mile landfill,

Reducing the costs associated with disposal of legacy wastes at the landfill,

Reducing the Shires potential long term carbon liability,

Providing a cost effective Resource Recovery service for waste that would otherwise be landfilled.

The Shire commissioned Talis Consultants Pty Ltd to undertake the evaluation of the EOIs received in response to the Shire’s request and identify the required scope of services that could be included in a Request for Tender (RFT). The RRF shall be developed, owned and operated by the contractor, if awarded through this procurement process.


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The EOI was advertised on the 20 July 2013 and closed the 21 August 2013. Seven (7) EOIs were received by the Shire from the following organisations:

Bear Valley Pty Ltd (Bear Valley);

Eclipse Resources Pty Ltd (Eclipse);

New Energy Corporation (NEC);

ResourceCo Pty Ltd (ResourceCo);

Tersum Energy Pty Ltd (Tersum);

ToxFree Solutions Ltd (ToxFree); and

Veolia Environmental Services (Australia) Pty Ltd (Veolia).

Submissions were evaluated by a three (3) person panel comprising of:

Simon Kot – Director Strategic Projects & Infrastructure, SoR

Steve Wacher – Waste Services Manager, SoR

John King – Consultant, Talis Consulting Submissions were assessed against the following criteria:

Compliance with the Conditions of Responding contained in the EOI;

Demonstrated a capacity (financial, project development capability, acceptable waste treatment technology and other resources) to provide the Requirements of the EOI and meet the Objectives of the Principal; and

A Risk Assessment. Submissions were then assessed against the qualitative criteria that were weighted. The criteria and associated weightings were:

Demonstrated Experience in Providing Similar Services 20% Technical and Environmental Performance 20% Respondents Ability to Achieve Requirements Demonstrated Understanding Commercial Implications for the Principal

20% 20% 20%

The evaluation of Submissions was based on determining whether each Tenderer was capable of undertaking the requirements of the EOI in terms of:

Offering a project proposal that is aligned with and contributes to the achievement of the Shire’s objectives and requirements;

Having a demonstrated technical, project delivery and commercial capability to develop and operate the proposed RRF; and

Offering a proposed RRF technology that is proven in full commercial operation at a scale similar to that proposed for this project.

The following headings were then utilised to facilitate discussion in order to generate the key elements of an RFT scope of services to align with the Shire’s Objectives:

Waste Streams;

Shire’s Objectives;

Acceptable Technology;

On-Site or Off-Site Facility; and

Business Model.

Each of the key elements of the scope of services were discussed by the Evaluation Panel and recommendations were developed to include in the generation of the RFT.


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The recommendations based on the findings of this EOI Evaluation Report were that the following Tenderers be shortlisted and may be asked to submit a response to the RFT:

Veolia;

Toxfree;

ResourceCo; and

New Energy Corporation.

The proposed Scope of Services for the RFT includes:

All the waste streams (Shire’s Waste, Legacy Waste and Other Waste) should be available to be bid upon with the RFT;

The management and operation of the weighbridge be a responsibility of the Contractor;

The Shire’s Objectives contained in the EOI should form the basis of the objectives developed for the RFT;

The Shire should ensure that the resource recovery technologies acceptable in the RFT are similar to those in the EOI;

On-Site and Off-Site resource recovery facilities should be allowed for within the RFT, however, the establishment of some form of either resource recovery or consolidation and transfer infrastructure at the 7 MWF should be a requirement;

The Shire’s preferred Business Model for this project should be:

A Lease Agreement for the use of portion of the 7 MWF Site; and Fee for Service payable by the Shire to the Contractor for processing of Shire

waste and legacy waste having regard to a cost benefit analysis that considers the whole of life cost of utilising the legacy waste and the impact on the life of the 7 MWF.

A summary detailing the selection process and assessment of compliance and qualitative criteria is provided in the attached Confidential Evaluation Report. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making, this matter is considered to be of medium significance in terms of Council’s ability to perform its role. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place between panel members in evaluating and analysing the content of each EOI submission. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS The EOI was called in accordance with Section 3.57 of the Local Government (Functions and Administration) Regulations 1996 Section 21. At this stage it is recommended that four companies are shortlisted for tender. POLICY IMPLICATIONS Policy CE-13 Tender Evaluation criteria is relevant to this matter. FINANCIAL IMPLICATIONS The consultancy costs associated with the RFT process and subsequent evaluation are estimated at $25,000. Funds are available in the 2013/14 Waste Services budget to facilitate this process.


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STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2013-2014 provided for this activity: Our Program: 3.b.1.7 Continue to progressively implement recycling capabilities. RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS Council has previously proceeded to Expressions of Interest to determine levels of commercial interest in the provision of goods and services. VOTING REQUIREMENTS Simple Majority OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act 1995 RESOLVES to NOT support the Officers recommendation and reject all Expressions of Interest. Option 3 That Council by Simple Majority pursuant to Section 3.57 of the Local Government Act 1995 RESOLVES to NOT support the Officers recommendation and PROPOSE an alternative recommendation. CONCLUSION The Evaluation Panel believes that the four (4) proponents identified in this report have best addressed the qualitative and compliance criteria in their submissions and have demonstrated their capability and capacity to undertake the development of a Resource Recovery Facility.


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That Council by SIMPLE Majority pursuant to Section 3.57 of the Local Government Act, 1995 RESOLVES to: 1. INSTRUCT the Chief Executive Officer to prepare a Request for Tender for

Resource Recovery Options at the Seven Mile Waste Management facility and shortlist Toxfree, ResourceCo, New Energy Corporation and Veolia.

2. ENDORSE the key elements that will inform Scope of Services for the proposed

Request for Tender outlined in the following table.

All the waste streams (Shire’s Waste, Legacy Waste and Other Waste) should be available to be bid upon with the RFT;

The management and operation of the weighbridge be a responsibility of the Contractor;

The Shire’s Objectives contained in the EOI should form the basis of the objectives developed for the RFT;

The Shire should ensure that the resource recovery technologies acceptable in the RFT are similar to those in the EOI;

On-Site and Off-Site resource recovery facilities should be allowed for within the RFT, however, the establishment of some form of either resource recovery or consolidation and transfer infrastructure at the 7 MWF should be a requirement;

The Shire’s preferred Business Model for this project should be:

A Lease Agreement for the use of portion of the 7 MWF Site; and Fee for Service payable by the Shire to the Contractor for processing of Shire

waste and legacy waste having regard to a cost benefit analysis that considers the whole of life cost of utilising the legacy waste and the impact on the life of the 7 MWF.

3. NOTE, that upon acceptance of points 1 and 2 above, that a further report will

be presented to the November Council Meeting seeking approval to call tenders, to endorse the scope of works and selection criteria in accordance with Council Policy CE-13 Tender Evaluation Criteria.


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12.4 KARRATHA WESTERN BYPASS

File No: RD.76


Reporting Author: Manager Infrastructure

Date of Report: 12 August 2013

Applicant/Proponent: Main Roads Western Australia


Attachment(s) Karratha Western Bypass – Alignment Definition Planning Study

PURPOSE To seek Council’s endorsement of the preferred location and concept design of Main Roads Western Australia’s (MRWA) planning study to define the future reservation requirements for the Karratha Western Bypass (KWB). BACKGROUND The North West Coastal Highway (NWCH) is the primary regional road linking Karratha with Port Hedland to the north and regional centres to the south. The highway, which carries approximately 1,000 vehicles per day, serves as the regional freight route for the area, bypassing Karratha approximately 5km to the south. Madigan Road is the existing road freight link between NWCH and the Burrup Peninsula via Dampier Highway. MRWA has identified the need to plan for a new road freight link, the Karratha Western Bypass (KWB), which will provide safe, efficient freight access to the Burrup Peninsula from NWCH for the long term. On 20 August 2012 an Information Only item was presented to Council advising of MRWA’s intention to undertake a planning study to define the future reservation requirements for the KWB The preliminary concept provided for a four-lane dual carriageway standard road connecting NWCH with Dampier Highway, shown in Figure 2. Key components include: 1. The alignment runs along the Gap Ridge Industrial Estate (GRIE) eastern boundary; 2. An interchange is provided on Dampier Highway to ensure acceptable levels of safety

and efficiency in future; 3. Madigan Road is realigned to intersect with the KWB approximately 1.2km north of

NWCH; 4. Two access points are provided for the GRIE, the southern of which also provides access

to the existing landfill site; and 5. The concept provides for local property access, drainage and earthworks.


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In August 2013 MWRA published “Karratha Western Bypass – Alignment Definition Planning Study” a copy of which has been provided to the Shire of Roebourne and is available for Councillor’s review. This report confirms the preferred location and design as indicated above and seeks Council’s endorsement of the “Karratha Western Bypass – Alignment Definition Planning Study”. Figure 1 indicates the preferred location of the proposed KWB from North West Coastal Highway (NWCH) to the Burrup Peninsula


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Figure 2 indicates the preferred concept design

A review of the preferred alignment confirms the bypass will not traverse any land reserves vested in the Shire of Roebourne and MRWA have indicated it has not received any objection from authorities who will be affected by the proposed alignment. MRWA are seeking Council’s endorsement of the preferred location and concept as outlined above but it is worth noting the likelihood of MRWA handing over Madigan Road to the Shire of Roebourne once the KWB is constructed. MRWA have however indicated the timeframe for construction of the KWB is within the next twenty years.


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LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of low significance in terms of Council’s ability to perform its role. COUNCILLOR/OFFICER CONSULTATION A project working group comprising representatives from MRWA and the Shire of Roebourne guided and provided input for the study. COMMUNITY CONSULTATION Consultation for the study was undertaken by MWRA and Carolyn Walker Public Relations. Key stakeholders were generally aware of the planning for the KWB through development initiatives in the area. Consultation is currently being undertaken with identified stakeholders to establish cultural and heritage issues. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS There are no strategic implications RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Simple Majority OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to NOT ENDORSE Main Roads Western Australia’s Karratha Western Bypass - Alignment Definition Planning Study. CONCLUSION MWRA has identified and designed a preferred concept and reservation for the Karratha Western Bypass in consultation with the Shire and key stakeholders. The preferred concept provides for a four-lane dual carriageway standard road connecting North West Coastal Highway with Dampier Highway, providing access to the Gap Ridge Industrial Estate and rubbish disposal site.


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As MRWA have consulted with all key stakeholders with no objections being lodged it is recommended that Council endorse the Karratha Western Bypass - Alignment Definition Planning Study.


That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to ENDORSE Main Roads Western Australia’s Karratha Western Bypass – Alignment Definition Planning Study.


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12.5 REGIONAL ROAD GROUP ROAD PROGRAM

File No: RD.76


Reporting Author: Manager Infrastructure




Attachment(s) Nil

PURPOSE To advise Council of changes to Regional Road Group (RRG) funding criteria and the corresponding consequence to certain nominated local roads under the program and to inform discussions on future budgetary implications to the Council’s unsealed road re-sheet program. BACKGROUND The main function of RRGs is to make recommendations to the ‘State Road Funds to Local Government Advisory Committee’ in relation to the Annual Local Government Roads Program for their respective Regions and advise on any other relevant issues. This may include advice in relation to State Black Spot Programs, amendments to Roads 2025 Strategy or its updated equivalent document, the Functional Road Hierarchy and five (5) year works projections. The Pilbara RRG is made up of the Shires of Roebourne, Ashburton and East Pilbara, and the Town of Port Hedland. Membership of RRGs comprises of elected Local Government representatives (Councillors and Commissioners as appointed under the Local Government Act from time to time). The Shire of Roebourne’s elected member representative is currently Cr Fiona White-Hartig. The Manager Infrastructure represents the Shire on the associated Technical Group. Historically, the Shire of Roebourne has used funding received under the RRG Program to support its gravel road re-sheeting program. Commencing 2014/15, the funding can only be used for road improvements and upgrades. Examples of these types of works are improving site distance and alignment of a road and upgrading the capacity of a road to meet higher traffic volumes or loads. Under the guidelines, re-sheeting of gravel roads is considered a maintenance activity and therefore excluded from funding. Re-sheeting is the process of grading and adding gravel material to an unsealed road surface to compensate for the gradual loss of this material through wear.


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Discussion In March 2013 the Shire received advice that a total of $2,348,000 was approved by RRG to the Shire over the next four years as follows:

Under the 4 year program, the Shire commits $1,174,000 of its own funding to match RRG funding by 50%. The funds have been notionally allocated to gravel re-sheeting works for Cleaverville Road, Roebourne/Wittenoom Road, 40 Mile Beach Access Road and Woodbrook Road. These projects will be ineligible for funding under the RRG program from 2014/15 as they are classified as maintenance activities. Funding will only be eligible for road ‘improvements’ projects such as bitumen sealing of a gravel road, or realigning a dangerous bend. To comply with the RRG funding requirements the Shire needs to review its current funding allocation for these roads. There are numerous options that can be explored for road improvements and upgrades. Road Improvement and Upgrade Mooligunn Road and Coolawanyah Road are sealed roads whose scope of works under 2013/14 of this program is about strengthening pavements and widening carriageways where necessary which are activities that are compliant with the guidelines. Recently a survey of all roads within the Light Industrial Area (LIA) was undertaken by Pavement Management Services. The results of this survey indicate that most of the LIA roads are showing signs of stress and deterioration which would require substantial upgrades to halt and ensure the roads can accommodate the current and future volume and type of traffic. Visually the roads in the LIA can be seen to be under stress with failures evident at a number of locations and a marked increase is experienced during wet weather further demonstrating the fragility of the road pavement. Furthermore recent excavations on Mooligunn Road and others in the past have further confirmed that the pavement depth is inadequate and barely 150mm deep in many locations with some of the worst examples showing a mere 80mm depth. This depth of pavement is unable to sustain the heavy loads that traverse the LIA both now and into the future. New industrial estates are constructed of a granular material used to build up the road structure and are typically around 600mm in depth with a significant asphalt seal as in the new Gap Ridge Industrial Estate. Pavement depth can be directly related to pavement strength which explains the constant failures that are being witnessed on many roads in the LIA. Balmoral Road is another road that would require upgrading in time. As growth occurs, Balmoral Road is expected to see more traffic in a similar way to the LIA roads. Widening and pavement strengthening and possible realignment (although this would be addressed to some extent under the Karratha City Centre redevelopment project) may be required. For this reason it not suggested to include Balmoral Road in the 2014/15 to 2016/17 program. Hearson’s Cove Road is an important tourist and local recreational access road. Of its 3.2km total length only 1km is sealed. Hearson’s Cove is a popular beach for swimming and popular

RRG LGA RRG LGA RRG LGA RRG LGA RRG LGA

Cleaverville Road 114,500 57,250 114,500 57,250 114,500 57,250 114,500 57,250 458,000 229,000

Roebourne/Wittenoom Road 193,500 96,750 129,000 64,500 129,000 64,500 129,000 64,500 580,500 290,250

40 Mile Beach Access Road 114,500 57,250 114,500 57,250 114,500 57,250 114,500 57,250 458,000 229,000

Woodrook Road 64,500 32,250 129,000 64,500 129,000 64,500 129,000 64,500 451,500 225,750

Mooligunn Road 200,000 100,000 200,000 100,000

Coolawanyah Road 200,000 100,000 200,000 100,000

887,000 443,500 487,000 243,500 487,000 243,500 487,000 243,500 2,348,000 1,174,000

2013/14 2014/15 2015/16 2016/17 Total FundingWorks


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location to view the ‘staircase to the moon’. At present Hearson’s Cove Road has alignment issues that require negotiation and resolution prior to nay development occurring. For this reason it not suggested to include Hearson’s Cove Road in the 2014/15 to 2016/17 program. Neither Balmoral Road, Hearson Cove Road, nor the roads in the LIA (other than Mooligunn and Coolawanyah Road) are mentioned in the current RRG program. A process would need to be initiated through the technical group and the committee to have them included in the 2014/15 to 2016/17 program and beyond. Gravel re-sheeting Level of Service Before a decision can be made on the future of the gravel re-sheet program, the appropriate level of service and ongoing maintenance that should be afforded for our un-sealed road network needs to be reviewed. Consultation with Shire Officers has indicated the current level of service involving re-sheeting and grading meets the minimum requirements to ensure that un-sealed roads remain in a stable and safe condition congruent with their respective level of traffic usage. The current replenishment rate of gravel on these roads through the re-sheet program is effectively matching the wear rate which keeps the status quo; no appreciable deterioration, nor any discernible improvement. To maintain the current level of service the Shire would need to increase funding for the re-sheeting program beyond the current financial year. If the current level of service is to be maintained an additional amount of approximately $487,000 will need to be included in the 2014/15, 2015/16 and 2016/17 budgets against re-sheeting programs to offset the loss (redirection) of funds traditionally provided by RRG program. This is required together with the existing committed expenditure of $243,500 (50% of RRG matched share) to maintain the original budget. Maintaining Shires assets is a fundamental obligation as custodians of these assets. New assets and infrastructure need to be built and maintained to meet our community’s expectations if they are to serve a long term purpose. LEVEL OF SIGNIFICANCE In accordance with Council Policy CE-8 Significant Decision Making Policy, this matter is considered to be of high significance in terms of economic issues. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place between Engineering, Technical and Asset Management staff to evaluate implications of the change in RRG guidelines. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Council deliberations on this issue may affect future budget allocations as outlined in this report.


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STRATEGIC IMPLICATIONS This item is relevant with the Council’s approved Strategic Community Plan 2012-2022 and Corporate Business Plan 2012-2016. In particular the Operational Plan 2013-2014 provided for this activity: Our Program: 1.a.2.4 Maintain Shire infrastructure necessary to met the

community needs. Our Services: 1.a.2.4.1 Maintain road and pathway infrastructure. RISK MANAGEMENT CONSIDERATIONS The level of risk is considered to be Moderate to the Shire in terms of Financial and Service Interruption. IMPACT ON CAPACITY Any future decisions regarding financial expenditure will have an impact on future programs. RELEVANT PRECEDENTS There are no relevant precedents related to this matter. VOTING REQUIREMENTS Absolute Majority OPTIONS: Option 1 As per Officer’s recommendation. Option 2. That Council by ABSOLUTE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to AGREE to reallocate the funds provided by RRG from the Road Re-sheeting program towards the upgrade and strengthening of roads in the Light Industrial Area ACKNOWLEDGING that this would represent a lowering of the level of service provided to unsealed roads Option 3. That Council by ABSOLUTE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to REALLOCATE funds provided by RRG from the Road Re-sheeting program towards the upgrade of Hearson Cove Road and/or other roads nominated at the 2013/14 budget deliberations ACKNOWLEDGING that this would represent a lowering of the level of service provided to unsealed roads CONCLUSION As a result of changes to RRG funding criteria, it is imperative that Council considers all issues raised within this report and in particular the following:-

Commencing 2014/15, funds from RRG can no longer be used to fund re-sheeting work as this is regarded as a maintenance activity and as such is not supported by the funding guidelines.

RRG Funding can only be used to upgrade or improve roads

The quality and condition of roads within the Light Industrial Area is substandard.

The report recommends that RRG funding be directed towards the upgrade and strengthening of roads in the Light Industrial Area for the period of 2013/14 to 2016/17 financial year.


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The report also recommends that the current level of service with regard to the re-sheeting program as an important component of the gravel road maintenance program be maintained at the present level.

As stated previously, consultation with Shire Officers reveal the current level of service with regard to gravel road maintenance (including re-sheeting) meets the minimum requirements to ensure Shire gravel roads remain in a stable condition suitable for their respective level of traffic and usage and should be maintained at this level to avoid a degradation of the asset. On the other hand the roads in the Light Industrial Area are poorly constructed and showing significant signs of serious deterioration. The roads in the LIA require upgrading and improvements to meet present and future demands. With the change in focus as to the permitted usage of RRG funding and the emerging dire need to upgrade and improve roads in the LIA the logical step to take is to address the LIA road issue utilising RRG funding and continue to support the maintenance of Shire’s gravel road network.


That Council by ABSOLUTE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

1. SUPPORT REALLOCATION of funds provided by Regional Road Group (RRG)

from the Road Re-sheeting program towards the upgrade and strengthening of roads in the Light Industrial Area for the period of 2014/15 to 2016/17 financial year inclusive; and

2. AGREE to SUPPORT the current Level of Service with regard to the re-sheeting

of gravel roads.


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ITEMS FOR INFORMATION ONLY

INFORMATION ONLY ITEMS - SEPTEMBER 2013 Responsible Officer: Chief Executive Officer Reporting Author: Minute Secretary Disclosure of Interest: Nil

PURPOSE To advise Council of the information items for September 2013. VOTING REQUIREMENTS Simple Majority

RECOMMENDATION That Council note the following information items:

13.1 Shire President’s Mail

13.2 Register of Documents Stamped with the Shire’s Common Seal

13.3 Tabled Correspondence

13.4 Non-Statutory Donations

13.5 Building Statistics

13.6 Planning Decisions Issued

13.7 Joint Development Assessment Panel Applications

13.8 Ranger Statistics

13.9 Environmental Health Statistics

13.10 Waste Services Data

13.11 Economic information provision to facilitate Business Development

13.12 Pilbara Pulse Economic Summit and Karratha Business Expo

13.13 Dampier Highway Pedestrian Crossing Status


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13.1 SHIRE PRESIDENT’S MAIL

Responsible Officer: Chief Executive Officer Reporting Author: EA to CEO & Shire President Disclosure of Interest: Nil

PURPOSE To advise Council of the incoming correspondence for the Shire President.

Date From Subject Details

12/09/2013

Minister for Resources and Energy

Minister for resources, energy, tourism and small business - Gary Gray put in place a number of policies and mechanisms to ensure continuity in the portfolio - wish you all the best - minister for resources and energy

17/09/2013

Pilbara Regional Council

Pilbara regional council - statement of councillor payment for fy14 meeting sitting fees - Shire President and Councillor Vertigan

23/09/2013

Regional Achievement & Community Awards

Invite to attend the prestigious 2013 regional achievement and community awards gala presentation dinner - Perth convention and exhibition centre on Friday 18 October 2013 - list of finalists attached - department of regional development, win television


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13.2 REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE COMMON SEAL


PURPOSE To advise Council of documents, as listed below, that have been stamped with the Common Seal of the Shire of Roebourne since the last Council Meeting.

DATE DOCUMENT

02/09/2013 Nickol West, Karratha revised Development Plan - August 2013

12/09/2013 Amended Gap Ridge Industrial Estate Development Plan

13/09/2013 Cat Act Implementation Grants Program - Sterilisation Program - Round 2

24/09/2013 Recreational Boating Facilities Scheme Funding Agreement for Planning Project between the Minister for Transport and the Shire of Roebourne for Karratha Back Beach Boat Ramp Study

24/09/2013 Recreational Boating Facilities Scheme Funding Agreement for Works Project between the Minister for Transport and the Shire of Roebourne for Dampier Boat Ramp Upgrade

26/09/2013 Net Lease of Part of Pam Buchanan Family Centre between the Shire of Roebourne (Landlord) and Embracing Children Karratha PTY LTD (Tenant)


Page 158

13.3 TABLED CORRESPONDENCE


PURPOSE To advise Council of the tabled correspondence

Date From Subject Details

02/09/2013

Department of training and workforce development

Development workshop to assist in the preparation of a local planning strategy - Mr Gordon Duffy will represent the workforce development - the department notes the intention of the shire of Roebourne’s interest in develop a local planning strategy - department of training and workforce development.

02/09/2013

Regional development Australia

Letter of appreciation from regional development Australia for the shire's support of the Pilbara Leader’s Symposium business breakfast and student workshop.

04/09/2013

Karratha Senior High School

Request for the shire of Roebourne to sponsor an award for the Karratha senior high school year 12 presentation evening to be held on the 30 October 2013; attached form for completion by the 25/09/2013.

09/09/2013

Western Australian local government association

Advising that the dean of Perth will be co-hosting with WALGA a civic service at St Georges Cathedral on the 24/11/2013; invitation to shire of Roebourne.

10/09/2013

Australia day council of WA (Inc)

Introducing newly appointed chief executive officer of the Australia day council of western Australia.

10/09/2013

Rio Tinto Iron Ore

Rio Tinto congratulate the shire of Roebourne on its success in the 2013 parks and leisure WA awards of excellence.

18/09/2013

Letter of appreciation for the shire's continued support provided to St Luke's college, and the support provided in the past for the presentation evening award ceremony. Seeking support for St Luke's college in this year’s Citizenship Award and the Senior Christian Service Award.

St Luke’s College.


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25/09/2013

Department of Water

Invitation for the Shire to comment on the Department of Water 'securing western Australia’s water future - a position paper'; which outlines the governments plans to better manage the states water resources into the future; the period of public submissions will close on the 31/12/2013.

25/09/2013

NS Projects Pty Ltd

NS Projects cyclists are seeking support for the 'ride to conquer cancer 2013'; request for donations.


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13.4 NON STATUTORY DONATIONS FOR PERIOD ENDING 30 SEPTEMBER 2013

File No: SEP13 Responsible Officer: Director Corporate Services Author Name: Management Accountant Date of Report: 25 September 2013 Disclosure of Interest: Nil

PURPOSE To provide Council with a summary of Non Statutory Donations made during the specified period. The original budget amounts for 2013/14 were adopted in Council Res No. 152557 Municipal Fund Budget 2013/14.


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Page 162

13.5 MONTHLY BUILDING STATISTICS - SEPTEMBER 2013

File No: GR.27

Responsible Officer: Director Development Services

Reporting Author: Manager Regulatory Services




Page 163


Page 164


Page 165

13.6 PLANNING DECISIONS ISSUED 2 SEPTEMBER TO 8 OCTOBER 2013

File No: TA/1/1 Responsible Officer: Director Development Services Author Name: Directorate Administration Officer Disclosure of Interest: Nil

PURPOSE To advise Council of the following planning and WAPC subdivision decisions issued for the above period.

APP DECISION OWNER APPLICANT ADDRESS APP TYPE DEVELOPMENT

P2638 APPROVED AMENDMENT

TRASAN CONTRACTING

TRASAN CONTRACTING

LOT 2575 AUGUSTUS DRIVE, KIE

AMENDMENT TO DEVELOPMENT

WAREHOUSE

P3289 APPROVED AMENDMENT

TAMBREY PROPERTIES

SCRIBE DESIGN LOT 4227 TAMBREY DRIVE

AMENDMENT TO DEVELOPMENT

MULTI LEVEL CAR PARK

P3364 APPROVED DELEGATE

S E AND D K BOWLES

SUE HEDLEY LOT 1176 GUNSBERG COURT

DEVELOPMENT SEA CONTAINER


D E JENNINGS J. J. MITCHELL LOT 17 MUJIRA RAMBLE

DEVELOPMENT ANCILLARY ACCOMMODATION


G JONES H CRISPIN SL1 GODDARD PLACE, NICKOL

DEVELOPMENT HOME OCCUPATION

P3360 APPROVED WAPC

OTAN KARRATHA PTY LTD

PINDAN PTY LTD LOT 559 CORMORANT BEND

SUBDIVISION


LUKAS ALDRIDGE

LUKAS ALDRIDGE

LOT 124 IRWIN CRESCENT, DAMPIER

R-CODE VARIATION

OUTBUILDING WITH EXTENDED WALL HEIGHT


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13.7 JOINT DEVELOPMENT ASSESSMENT PANEL APPLICATIONS - 2 SEPTEMBER TO 8 OCTOBER 2013

File No: TA/1/1 Responsible Officer: Director Development Services Author Name: Planning Services Administration Officer Disclosure of Interest: Nil

PURPOSE To provide a status of the current JDAP Applications.

APPL. #

LODGEMENT DATE

OWNER APPLICANT ADDRESS DESCRIPTION JDAP MEETING DATE

P3393 30/08/13 CHEEDITHA GROUP ABORIGINAL CORPORATION

PORTSIDE ENTERPRISES LTD

LOT 48 NORTH WEST COASTAL HIGHWAY, ROEBOURNE

TRANSIENT WORKFORCE ACCOMMODATION

27 NOVEMBER 2013


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13.8 MONTHLY RANGER STATISTICS

File No: LE.245


Reporting Author: Manager Regulatory Services


Central Zone (B/PC/MW/KIE)

West Zone (N/NW/B/BW/GRIE/D)

East Zone (R/W/PS/C)

Total

Activities on Shire Properties 0 1 0 1

Abandoned vehicles 12 4 9 25

Animal (dogs/cats/etc) 22 23 5 50

Camping 4 2 0 6

Cyclone 0 0 0 0

Fire 2 2 0 4

Litter 3 11 4 18

Parking 8 10 0 18

Off Road Vehicles 0 2 1 3

Total Action requests 51 55 19 125

Annual Statistics provided on following page.


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CATEGORY JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD

Inspections/reinspections/audits Activities on Shire Properties 1 0 0 1 2 1 1 1 1 1 8 Abandoned vehicles 15 16 77 20 32 15 21 22 25 2 240 Animal (dogs/cats/etc) 86 91 95 72 94 92 102 89 50 1 749 Camping 3 5 3 22 13 5 8 4 6 0 66 Cyclone 6 8 0 0 0 0 0 0 0 0 14 Fire 3 2 2 1 0 0 5 8 4 0 23 Litter 10 22 20 12 21 12 16 12 18 0 138 Parking 12 17 12 37 15 13 20 22 18 0 163 Off Road Vehicles 3 2 2 1 1 1 1 7 3 0 20 Monthly total 139 163 211 166 178 139 174 165 125 4 1421 Infringements issued Bushfire add as needed 7 0 0 1 1 0 1 3 1 14 Activities on Shire Properties 0 0 0 0 0 0 0 1 0 1 Animal (dogs/cats/etc) 13 5 5 6 8 3 8 3 8 59 Camping 5 1 0 16 17 2 0 0 2 43 Litter 2 2 4 4 0 0 2 2 1 17 Parking 6 8 4 19 14 3 5 6 7 72

Monthly total 33 16 13 46 40 8 16 15 19 206 Impounded dogs CENTRAL 15 13 10 8 24 11 14 20 10 125 EAST 3 10 5 3 18 7 12 6 0 64 WEST 17 14 11 17 13 10 18 11 11 122 RELEASED TO OWNER 16 20 15 22 29 13 24 20 10 169 REHOMED TO SAFE 7 6 6 3 11 6 15 10 7 71 EUTHED BY RANGERS 2 6 3 0 7 4 4 1 0 27 EUTHED AT VETS 0 1 0 1 2 1 0 1 0 6 Monthly total 60 70 50 54 104 52 87 69 38 0 0 0 584


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13.9 MONTHLY HEALTH STATISTICS - SEPTEMBER 2013

File No: LE.288 Responsible Officer: Director Development Services Reporting Author: Manager Regulatory Services Date of Report: 1 October 2013 Disclosure of Interest: Nil

CATEGORY JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD

Inspections/reinspections/audits

Food premises inspection/reinspection 24 7 1 36 0 0 0 8 9 85

Lodging house inspection 0 0 0 1 0 0 34 6 0 41

Camping/caravan park inspection 0 0 0 0 0 0 7 0 0 7

Public building inspection 0 0 0 0 0 0 0 0 0 0

Swimming pool audit 0 0 0 0 0 0 0 0 0 0

Hairdressers inspection 0 0 0 0 0 0 0 1 1 2

Beauty therapy/skin penetration inspection 0 0 0 0 0 0 0 1 0 1

Septic tank inspections 0

Closed premises 3 0 0 0 7 0 0 3 8 21

Monthly total 27 7 1 37 7 0 41 19 18 0 0 0 157

Health nuisances/complaints investigated

Air Pollution 0 1 3 1 0 0 1 0 0 6

Building & Accommodation 1 1 3 3 4 3 2 0 2 19

Effluent & Water Pollution 0 0 0 0 0 0 0 0 0 0

Food Safety 5 7 9 13 5 2 1 0 0 42

Noise Pollution 4 2 2 6 5 6 2 2 3 32

Nuisance 0 1 1 1 4 1 2 1 9 20

Pest Control 8 3 4 4 4 3 0 0 1 27

Refuse & Litter 1 1 1 0 1 2 0 0 2 8

Skin Penetration 0 0 0 0 1 1 0 0 0 2

Stallholders & Traders 0 0 0 0 0 0 3 2 0 5

Other 5 14 17 15 4 11 0 0 0 66

Monthly total 24 30 40 43 28 29 11 5 17 0 0 0 227

Notifiable infectious diseases

Ross River Virus (RRV) 0 0 0 2 2 0 0 0 0 4

Barmah Forest Virus (BHV) 0 0 5 2 2 0 0 0 0 9

Salmonellosis 0 0 0 3 0 0 0 0 0 3

Cryptosporidiosis 0 0 0 3 0 0 0 0 0 3

Positive isolates 0

Monthly total 0 0 5 10 4 0 0 0 0 0 0 0 19

Other health

Assess development applications 3 9 5 7 7 10 11 3 0 55

Assess building applications 1 1 1 0 0 0 0 0 0 3

Respond to swimming pool positive detections 0 0 0 2 0 0 0 2 3 7

Healthy dog day 0 1 0 0 1 0 0 1 0 0 1 0 4

Chicken bleeding 2 2 2 3 2 2 3 2 2 2 22

Monthly total 6 13 8 12 10 12 14 8 5 2 1 0 91


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13.10 WASTE SERVICES DATA

File No: WM.2

Responsible Officer: Director Strategic Projects & Infrastructure Author: Manager Waste



Attachment(s) Nil

PURPOSE To provide an illustration of Waste Services data collected for the current month, including a comparison with the 2012/13 financial year data.

Street Litter collected from Karratha, Dampier, Roebourne, Wickham, Cossack and Point Samson and delivered to the 7 Mile Waste Facility

0

2

4

6

8

10

12

14

16

18

Ton

nag

e

Street Litter

2012/2013 2013/2014


Page 172

Liquid Waste delivered to the 7 Mile Waste Facility

Total waste, excluding liquid waste and clean fill, delivered to the 7 Mile Waste Facility

0

1000

2000

3000

4000

5000

6000

7000

Ton

nag

eLiquid Waste

2012/2013 2013/2014

-

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000

Ton

nag

e

Landfill

2012/2013 2013/2014


Page 173

Tyres and Rubber products delivered to the 7 Mile Waste Facility. Noted reduction in the year to date volumes potentially as a consequence of introducing new fees and charges which subsequently reduces the impact on landfill.

-

20

40

60

80

100

120

140

160

Ton

nag

e

Tyres & Rubber Products

2012/2013 2013/2014


Page 174

13.11 ECONOMIC INFORMATION PROVISION TO FACILITATE BUSINESS DEVELOPMENT

File No: ED.9

Responsible Officer: Director Development Services

Reporting Author: Economic Development Advisor



Attachment(s) Nil

PURPOSE To advise Council of the economic information provision to external stakeholders as part of the strategy to create opportunities for growth and diversification of the local economy. BACKGROUND The Shire of Roebourne has a one of its principal goals the management and maximisation of the benefits of growth in the region while diversifying our economic base. A key strategy is information provision of economic and demographic data plus key plans, initiatives and projects being undertaken in the region by the Shire and its key stakeholders. To this end the responsible officer manages and tracks online information sources, economic documents and major reports concerning business development and economic diversity; handles internal and external enquiries and provides economic briefings and tours to visiting VIPs, proponents, government agencies, politicians, developers, academics and consultants visiting the area. The following table highlights presentations, tours and consultations provided by the Economic Development Advisor during recent months:

Date Company/Agency Personnel Topic/Mode 12/06/13 Mirvac Tanta Stein and

Myles Campbell SoR Economic Presentation

16/07/13 1st National Real Estate

Management, Sales and Marketing Team

SoR Economic Presentation

23/07/13 UWA Pilbara and Queensland University of Technology

Dr Ben Killigrew & two QUT representatives

Economic and Demographic Overview for the Shire

12/08/13 Price Waterhouse Coopers

Chris Cullinan Economic and Demographic Overview for Karratha Airport Development Plan

13/08/13 Coffey Engineering Aiden Hall SoR Economic Presentation

16/08/13 Pilbara Institute Acting MD SoR Economic Presentation

22/08/13 Quest Apartments Daniel Kitch SoR Economic Presentation

31/08/13 Kao Corporation Takehiro Yoshimoto and two colleagues

Eastern Towns Tour

18/09/13 Amani Keith Atkinson Roebourne Economic and Business Opportunities Tour

19/09/13 Private Investor Anupriya Ravindran Shire Economic Consultation

23/09/13 Pascoe Partners Chris Dermon Site identification consultation for Car Wash Feasibility


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23/09/13 Haeberlin Consulting Sarah Sanders Tourism WA - Visitor Centre Review Consultation

26/09/13 Karratha Village Kevyn Townley, BDM Shire Economic Presentation

01/10/13 Indian Consulate WA

Mr Subbarayudu - Indian Consul General

Shire Economic Presentation

02/10/13 Department of Aboriginal Affairs

John Styants Feasibility of an Industrial Wash Down Facility

02/10/13 Curtin University Gemma Green Shire Economic Consultation

02/10/13 Australian Defence College

15 Senior Officers led by Colonel Simon Johnstone

Shire Economic Presentation and City of the North Tour

03/10/13 Pilbara Pulse VIP presenters and delegates

Indian consul Mr Subbarayudu and Chinese Consuls Dr Liu Yutong and Li Jiangwei, Dr Keith Suter

City of the North

CONCLUSION The information provision, presentations, tours and consultancy services provided by the Economic Development Advisor are well received by visiting consultants, VIPs, government and business personnel as evidenced by unsolicited testimonials and requests for copies of presentations and follow up information. The briefings provide valuable insight into the strategic economic importance of the region and provide critical background information to underpin feasibility studies, reports and business cases for a range of stakeholders looking to invest or establish a footprint in the Shire.


Page 176

13.12 PILBARA PULSE ECONOMIC SUMMIT AND KARRATHA BUSINESS EXPO

File No: ED.9

Responsible Officer: Director Development

Reporting Author: Economic Development Advisor



Attachment(s) Nil

PURPOSE To advise Council of the outcome of the Shire’s involvement in the Pilbara Pulse Economic Summit and Karratha Business Expo 2013 BACKGROUND The Shire of Roebourne has a corporate funding agreement with the Karratha and Districts Chamber of Commerce and Industry (KDCCI). The objective of the agreement is to support the KDCCI in providing a diverse range of services, events and projects making a positive difference to the business sector and wider community. Specifically, the agreement includes support for the Business and Community Directory, the Pilbara Pulse Economic Summit (Dinner Sponsor) and Business Excellence Awards (Best Home Based Business category). The Shire provided further support to the KDCCI by engaging as an exhibitor in the inaugural Karratha Business Expo 2013 in conjunction with the Pilbara Pulse Economic Summit on October 3 and 4 at the brand new Karratha Leisureplex. Participants were highly complementary of the professional organisation and quality of both events. The Expo was carried out in partnership with Barrett Displays who produced Expo stands of an outstanding quality which would not have been out of place at exhibition centres in major capital cities. The Development Services Directorate set up a Shire stand at the Expo to highlight the Shire’s investment in economic development which was manned by staff from Karratha Airport, Planning and Economic Development. The stand was well received and enquiries were taken from businesses, visitors and the general public and provided the attending officers with an opportunity to network with the small business sector. Approximately 1000 people attended the Expo and already several exhibitors have pre-booked their stand for 2014.


Page 177

The Pilbara Pulse had an excellent line up of national and international speakers including for the first time the consuls of China and India. Themes included giving global economics a local perspective, regional reality check, diversification for the future, sustainability and innovation. Highlights included speeches from former Premier the Hon. Richard Court; Minister for Regional Development, The Hon. Brendan Grylls, Dr Keith Suter and other noted academics and economic commentators and practitioners. Approximately 200 registrations were received for the Pilbara Pulse. The Shire was a sponsor of the Pilbara Pulse Dinner where noted media personality Jane Caro gave an entertaining and enlightening presentation on her top eight hints for marketing just about anything. CONCLUSION Participation in the Pilbara Pulse Economic Summit and Karratha Business Expo is a demonstration to the business community of Council’s commitment to maximising the benefits of growth while diversifying our economic base through building successful partnerships which support small to medium enterprises in the region. It is recommended that Council continue to engage for 2014 and beyond.


Page 178

13.13 DAMPIER HIGHWAY PEDESTRIAN CROSSING STATUS

File No: CR.16/NCR7971

Responsible Officer: Director Strategic Projects & Infrastructure

Reporting Author: Director Strategic Projects & Infrastructure



Attachment(s) 1. Outcomes Report

2. Main Roads - Public Note

3. Karratha High School Publication

PURPOSE To provide Councillors with an update on the development of further traffic management proposals by Main Roads Western Australia (MRWA) to address community concerns about the safety of Karratha Senior High School (KSHS) students crossing Dampier Highway. BACKGROUND At its February 2013 Ordinary meeting Council considered a report that provided outcomes from discussions with MRWA (Pilbara Office) relating to the issue of improved pedestrian safety over Dampier Highway near Broadhurst Road to enable safe pedestrian and cyclist access to and from the new High School and Karratha Leisureplex. In summary, options for improving the road crossings that were evaluated by a MRWA Road Safety consultant included: • Grade Separated Overpass; • Grade Separated Underpass; • Signalled pedestrian crossing separate to the intersection; • Reduction in speed zones near the Broadhurst Road intersection and utilising a defined at

grade crossing point; • Reconstruction of the Broadhurst intersection to a signalised intersection; • Creating a defined “lollypop” person controlled school crossing point; • Construction of a new at grade pedestrian crossings east and west of Broadhurst intersection

with associated connecting pathways and guide fencing. A copy of the outcomes report is contained as Attachment 1. The stage one implementation recommended and adopted by MRWA was as follows: • “Relocate the pedestrian crossings on the highway to approximately 45m from the outer

circulatory lanes from the highway and delete the old crossings; • Connect the pedestrian crossing with the internal paths from the KSHS and Karratha

Leisureplex and the future shared path along the northern side of the highway. Locate the paths to conform to the pedestrian desire lines and to minimise vehicle conflicts;

• After construction, closely monitor pedestrian safety at the new crossings.” MRWA further managed the cost of construction works associated with changes to the pedestrian crossing points within the highway median and road kerbed areas, with the SOR and KSHS being responsible for all connection new pathways. All works were completed in July 2013.


Page 179

CURRENT SITUATION AND STATUS Since opening of both the Stage 2 buildings of the KSHS and the Karratha Leisureplex much community discussion has centred on the adequacy and safety of the Dampier Highway crossing. MRWA, as the responsible authority at present for Dampier Highway, has initiated a series of activities designed to respond to immediate concerns around peak period access to the KSHS and likewise to gain a detailed understanding of the traffic and pedestrian movements and behaviours. MRWA observed 90 children (50 pedestrians/ 40 bikes) were observed on the afternoon of 28 August using the 3 pedestrian crossings with about 2/3 using the original crossing adjacent to the TAFE. MRWA report it was pleased during this time that there were no parents parking on the opposite side of Dampier Hwy picking up their kids and the children and all used the crossings responsibly and at the designated crossing points. The Shire is further aware that MRWA Pilbara Office is seeking support to designate a section of road adjacent to the school as a school zone, effectively signing and reducing the speed in this area to 40km/h during set times. Alternative options of variable speed zones and provision of guard controlled crossings have been argued by MRWA Pilbara Office as less desirable to the designation of the school zone. The approval to this development is currently being sort through MRWA in Perth and would have an immediate impact by signing and reducing speeds from 70km/h to 40km/h adjacent to the school. Additionally MRWA has commissioned a video survey of pedestrian and traffic movements in the area to establish data on actual movements and behaviours. The Shire has indicated that it would work with MRWA to analyse this data and use as a basis to considering any alternative traffic/pedestrian management solutions including all of those listed above. MRWA has also released a public note, attached, in regards to concerns raised to its Office. The KSHS has focussed on an approach of education and awareness in response to concerns raised regarding student safety. It should be noted that to date the school Principal has dealt with eight phone calls and emails from concerned residents and/or parents. The Principal of KSHS has advised that information sessions were held with all students at the school prior to moving to the new site and twice since at school assemblies, on the importance of safety and awareness when crossing the road. This education approach has been supported with school newsletters, local newspaper information and continued reinforcement to students at school. Working with MRWA, the school arranged for large traffic notice display boards to be placed both sides of Dampier Highway prior to approaching the Broadhurst roundabout to indicate that school students were crossing the road at points in this vicinity. This supported the education approach taken by the school in informing those using Dampier Highway that traffic changes were in place. The key concern raised by the KSHS is during the peak period at end of the school day when a high concentration of students seek to cross the road. The school continues to reinforce its awareness and education campaign and is continuing to monitor the situation. The Principal has however raised the real issue of a higher number of students attending KSHS starting in 2015 when Year 7 students become part of the secondary school system. It is estimated, based on current numbers, that this could realise a further 140-170 students at the school. Local Government Edition - Guidelines for Road Safety around Schools Western Australian Local Government Association (WALGA) has produced Guidelines for Road Safety around Schools with the support of the Road Safety Council for use by Local Government and other technically experienced people interested in road safety in the vicinity of schools.


Page 180

The guidelines provide for a clear outline of the responsibilities and the applicable legislation associated when a road is next to a school when considering a series of treatments on the road to address road safety problems. Further, the guidelines advocate a series of engineering solutions, traffic speed controls and other solutions. Council Officer assessment of the guidelines suggests that the development of the first stage crossing are consistent with the guidelines, however the current treatment falls short in addressing traffic speeds and hence MRWA Pilbara Office approach to pursuing the school zone designation is an appropriate course of action. CONCLUSION The Shire continues to work with MRWA Pilbara Office and the Principal at the KSHS and has offered whatever support is required to advocate for the school zone adoption in the short term. Further, and based on the provision of the video survey data, the Shire will work collaboratively with MRWA to review and analyse this data and consider design options including traffic lights, underpasses and overpasses that provide long term traffic / pedestrian management solutions.


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MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN

GIVEN

QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS

BEEN GIVEN

URGENT BUSINESS APPROVED BY THE PERSON

PRESIDING OR BY DECISION

MATTERS BEHIND CLOSED DOORS

CONFIDENTIAL ATTACHMENT TO ITEM 11.2 APPLICATION FOR RETROSPECTIVE PLANNING APPROVAL – TWO [2] SEA CONTAINERS AND SHADE STRUCTURE FOR RESIDENTIAL STORAGE – LOT 676 HN 676 KESTRAL WAY BULGARRA.


In accordance with Section 5.23 (2) (e) (iii) of the Local Government Act 1995, that Council move in camera to discuss the following items: 17.1 WICKHAM RECREATION PRECINCT OPERATIONAL PLAN

17.2 REQUEST FOR ADDITIONAL RESOURCES FOR YOUTH SERVICES

These matters if disclosed would reveal information about the business, professional, commercial or financial affairs or a person.


Page 182


Page 183

CLOSURE & DATE OF NEXT MEETING

The meeting closed at _______. The date of the next meeting is to be held on Monday 18 November 2013 at 6:30pm at Council Chambers - Welcome Road, Karratha.