agenda, county of oxford, council meeting, 4/25/2018 7:00:00 pm, council chamber

AGENDA

COUNTY OF OXFORD

COUNCIL MEETING

WEDNESDAY, APRIL 25, 2018 7:00 P.M.

COUNCIL CHAMBER, OXFORD COUNTY ADMINISTRATION BUILDING, WOODSTOCK

MEETING #8

County of Oxford ~ eAgenda Application Version 0.3.0 Agenda Version 1, Addition to Agenda➤

1. CALL TO ORDER Time ______

2. APPROVAL OF AGENDA

Note: The motion to approve the Agenda will propose changing the order of business bybringing forward 14. Closed Session and 15. Consideration of Matters Arising from theClosed Session after 7. Consideration of Delegations and Presentations.

3. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

4. ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING

April 11 2018

5. PUBLIC MEETINGS

Resolution to go into a public meeting pursuant to the Planning Act Time ______

1. Application for Draft Plan of Subdivision2593636 Ontario Inc. - SB 17-07-8to facilitate the development of a 6-unit, street-fronting townshouse dwelling- subject lands are described as Part of Lots 15, 17 & 18, Registrar's Compiled Plan1600, located on the west side of Lampman Place, north of Juliana Drive, in the Cityof Woodstock*See CP 2018-114

Resolution to adjourn the public meeting Time ______

Consideration of:

CP 2018-114Re: Application for Draft Plan of Subdivision SB 17-07-8 - 2593636 Ontario Inc.

Resolution to go into a public meeting pursuant to the Disposal of Land Policy Time ______

2. Declaration of Surplus Lands – located on the western and southern periphery of300 Juliana Drive, legally known as Part Lot 17, Plan 1616, being Part 2 onReference Plan 41R9614, City of Woodstock*See HS 2018-04 and By-law No. 6015-2018

COUNCIL AGENDAAPRIL 25, 2018


Resolution to adjourn the public meeting Time ______

Consideration of:

HS 2018-04Re: Disposal of Surplus Land - 300 Juliana Drive, Woodstock

6. DELEGATIONS AND PRESENTATIONS

1. Tim LobzunResident of Ingersoll

Re: Official Plan Amendment No. 197

7. CONSIDERATION OF DELEGATIONS AND PRESENTATIONS

Resolution

That the information provided in the delegation from Tim Lobzun, regarding Official PlanAmendment No. 197, be received.

8. CONSIDERATION OF CORRESPONDENCE

1. Township of Blandford-Blenheim, April 5, 2018Township of East Zorra-Tavistock, April 6, 2018City of Woodstock, April 6, 2018Town of Ingersoll, April 10, 2018Town of Tillsonburg, April 11, 2018

Re: High Speed Rail Environmental Assessment Terms of ReferenceBlandford-Blenheim 040518East Zorra-Tavistock 040618Woodstock 040618Ingersoll 041018Tillsonburg 041118

Resolution

That the correspondence from the Townships of Blandford-Blenheim and East Zorra-Tavistock, the City of Woodstock, and the Towns of Ingersoll and Tillsonburg, supportingthe County’s position on the High Speed Rail Environmental Assessment Terms ofReference, be received with thanks.

2. Glen and Julie GilvesyPotters Road, TillsonburgHelen ChippsPotters Road, TillsonburgApril 19, 2018

Re: Potters Road - Water and Wastewater ServicingPotters Road – Water and Wastewater Serv - 041918

Resolution

That the correspondence from Glen and Julie Gilvesy and Helen Chipps, dated April 19,2018 regarding Potters Road - Water and Wastewater Servicing, be received asinformation and referred for consideration during deliberation on Report No. CS 2018-11and associated By-law No. 6012-2018.



9. REPORTS FROM DEPARTMENTS

COMMUNITY PLANNING

CP 2018-114Re: Application for Draft Plan of Subdivision SB 17-07-8 - 2593636 Ontario Inc.

Recommendation

1. That Oxford County Council refer Application File No. SB 17-07-8 submitted by 2593636 Ontario Inc. for draft approval of a residential plan of subdivision proposing 1 block to facilitate the development of a 6 unit, street-fronting townhouse dwelling on lands described as Part Lots 15, 17 & 18, Registrar’s Compiled Plan 1600, on the west side of Lampman Place, north of Juliana Drive, in the City of Woodstock, to Council’s regular meeting of May 9, 2018 for final consideration.

HUMAN SERVICES

HS 2018-04Re: Disposal of Surplus Land – 300 Juliana Drive, Woodstock

Recommendations

1. That County Council hereby declares Part Lot 17, Plan 1616 being Part 2 on Reference Plan 41R9614, City of Woodstock as surplus to the needs of the County of Oxford, and authorizes staff to proceed with disposal in accordance with Disposal of Land Policy 6.15 and Housing First Policy 9.7;

2. And further, that the necessary by-law to declare the above mentioned lands as surplus to the needs of the County of Oxford be raised.

HS 2018-03Re: Special Needs Resourcing Service Agreement

Recommendations

1. That County Council authorize staff to execute a Service Provider Agreement between the County of Oxford and Good Beginnings Day Nursery for the provision of Special Needs Resourcing;

2. And further, that staff be authorized to terminate the contractual agreement with Community Living Tillsonburg specific to Special Needs Resourcing;

3. And further, that the CAO and Director be authorized to execute all related documents.

HS 2018-02Re: Operation Sharing - Inn Out of the Cold Operating Agreement

Recommendations

1. That Council authorize staff to amend the operating agreement with Operation Sharing to allow for the year round operation of the Inn Out of the Cold Homeless Shelter;

2. And further, that Council authorize the Chief Administrative Officer and the Director of Human Services to sign all documents related thereto.



CORPORATE SERVICES

CS 2018-11Re: Potters Road Sanitary Sewer and Watermain Project

Recommendation

1. That By-law No. 6012-2018, being a by-law to authorize the funding sources and mandatory connection for the Potters Road Sanitary Sewer and Watermain Project, be presented to Council for enactment.

CS 2018-12Re: Devonshire Ave and County Road 4 Sanitary Sewer and Watermain Project

Recommendation

1. That By-law No. 6013-2018, being a by-law to authorize the funding sources and mandatory connection for the Devonshire Ave and County Road 4 Sanitary Sewer and Watermain Project, be presented to Council for enactment.

CS 2018-13Re: OILC Debenture Issues - Zorra

Recommendation

1. That By-law No. 6014-2018, being a by-law to authorize the borrowing by issuing debentures, for a term of 5 years, in the amount of $165,200.00, for the purposes of the Township of Zorra, be presented to Council for enactment.

CS 2018-10Re: 2018 Tax Policy By-laws

Recommendations

1. That By-law No. 6010-2018, being a by-law to establish tax ratios and levy tax rates for upper-tier purposes for the year 2018, be presented to Council for enactment;

2. And further, that By-law No. 6011-2018 to establish tax capping calculation options and to set a lower limit for applying tax to new construction properties, be presented to Council for enactment.

PUBLIC WORKS

PW 2018-17Re: Woodstock Street South Reconstruction, Tavistock

Recommendation

1. That County Council authorize a transfer of $60,000 from the Tavistock Wastewater reserves to address the budget shortfall for sanitary sewer replacements that will be included in the Woodstock Street South Road Reconstruction, Tavistock project.



PW 2018-18Re: Oxford Road 59 Reduced Speed Zone Modifications

Recommendations

1. That a By-law be enacted to amend By-law No. 5725-2015 Schedule “A” to revise the times when the reduced speed limit is in effect within the designated school zone on Oxford Road 59 (Stover Street South) in the Township of Norwich;

2. And further, that the Ontario Provincial Police and Township of Norwich be advised of the amendment to By-law No. 5725-2015.

10. UNFINISHED BUSINESS

Pending Items

11. MOTIONS

12. NOTICE OF MOTIONS

13. NEW BUSINESS/ENQUIRIES/COMMENTS

14. CLOSED SESSION (Room 129)

Resolution Time ______

That Council rise and go into a Closed session for the purpose of hearing a delegationfrom Peter Pickfield, Solicitor, Garrod Pickfield LLP, regarding matters that have not beenmade public concerning the receiving of advice that is subject to solicitor-client privilege,including communications necessary for that purpose, providing an update on the LocalPlanning Appeal Tribunal File PL 160706 – County of Oxford Official Plan AmendmentNumber 197.

Resolution Time ______

That Council rise and reconvene in Open session

15. CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION

DELEGATIONS AND PRESENTATIONS

1. Peter Pickfield, SolicitorGarrod Pickfield LLP

Re: Receiving of Advice that is Subject to Solicitor-Client Privilege, including Communications necessary for that Purpose – Update on the Local Planning Appeal Tribunal File PL 160706 – County of Oxford Official Plan Amendment Number 197

16. BY-LAWS

BY-LAW NO. 6010-2018Being a By-law to establish tax ratios and levy tax rates for upper-tier purposes for the year 2018.



BY-LAW NO. 6011-2018Being a By-law to Adopt Municipal Options related to Part IX of theMunicipal Act, 2001; “Limitation on Taxes for Certain PropertyClasses”.

BY-LAW NO. 6012-2018Being a By-law to mandate connection to and impose the cost ofthe water and sanitary sewage system to the area designated andreferred to as the Potters Road Sanitary Sewer and WatermainProject.

BY-LAW NO. 6013-2018Being a By-law to mandate connection to and impose the cost ofthe water and sanitary sewage system to the area designated andreferred to as the Devonshire Ave and County Road 4 SanitarySewer and Watermain Project.

BY-LAW NO. 6014-2018Being a By-law of the County of Oxford to authorize the borrowingupon amortizing debentures in the principal amount of $165,200.00towards the cost of a capital work of the Corporation of theTownship of Zorra set out in Schedule "A" to this By-law.

BY-LAW NO. 6015-2018Being a By-law to declare real property located on the western andsouthern periphery of 300 Juliana Drive, in the City of Woodstock,as surplus to the needs of the County.

BY-LAW NO. 6016-2018Being a By-law to confirm all actions and proceedings of the Councilof the County of Oxford at the meeting at which this By-law ispassed.

17. ADJOURNMENT Time ______

MINUTES

OF THE

COUNCIL OF THE

COUNTY OF OXFORD

County Council Chamber Woodstock April 11, 2018

MEETING #7 Oxford County Council meets in regular session this eleventh day of April 2018, in the Council Chamber, County Administration Building, Woodstock. 1. CALL TO ORDER: 9:30 a.m., with Warden Mayberry in the chair. All members of Council present except Councillor Birtch. Councillor Birtch arrives at 9:35 a.m. Staff Present: P. M. Crockett, Chief Administrative Officer L. Beath, Director of Public Health and Emergency Services L. S. Buchner, Director of Corporate Services C. Fransen, Director of Woodingford Lodge D. Simpson, Director of Public Works A. Smith, Director of Human Resources B. J. Tabor, Clerk C. J. Senior, Deputy Clerk 2. APPROVAL OF AGENDA: RESOLUTION NO. 1: Moved by: Stephen Molnar Seconded by: Marion Wearn That the Agenda be approved as amended by changing the order of business by bringing forward 10. Unfinished Business after 8. Consideration of Correspondence. DISPOSITION: Motion Carried 3. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: NIL 4. ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING: Council Minutes of March 28, 2018

April 11, 2018 RESOLUTION NO. 2: Moved by: Stephen Molnar Seconded by: Marion Wearn That the Council Minutes of March 28, 2018 be adopted. DISPOSITION: Motion Carried 5. PUBLIC MEETINGS: NIL 6. DELEGATIONS AND PRESENTATIONS: 1. Dirk Boogerd, President

Oxford County Federation of Agriculture Re: Current Tax Ratio and the Benefits of Lowering the Farm Tax Ratio Dirk Boogerd, President, Oxford County Federation of Agriculture (OCFA), accompanied by Ben Le Fort, Senior Policy Analyst, Ontario Federation of Agriculture (OFA), comes forward and speaks to the current tax ratio and the benefits of lowering the farm tax ratio. He references the Corporate Services Briefing Note saying that the tables show a significant increase in the levy to farm properties and that they are asking for a slowdown of such increases. D. Boogerd refers to a suggested .235 farm tax ratio at the last Council meeting and that is what OCFA is asking for today. Warden Mayberry asks if Ben Le Fort would like to speak. B. Le Fort speaks briefly and reiterates the OCFA ask. Warden Mayberry opens the meeting to questions from Council. D. Boogerd and B. Le Fort respond to comments and questions from Councillors McKay and Talbot.

7. CONSIDERATION OF DELEGATIONS AND PRESENTATIONS: RESOLUTION NO. 3: Moved by: Don McKay Seconded by: Margaret Lupton That the information provided in the presentation given on behalf of the Oxford County Federation of Agriculture, regarding the current tax ratio and the benefits of lowering the farm tax ratio, be received. DISPOSITION: Motion Carried 8. CONSIDERATION OF CORRESPONDENCE: 1. Township of South-West Oxford

April 4, 2018 Re: Farm Tax Ratio Scenarios RESOLUTION NO. 4: Moved by: Don McKay Seconded by: Margaret Lupton That the correspondence from the Township of South-West Oxford, dated April 4, 2018, regarding farm tax ratio scenarios, be received as information. DISPOSITION: Motion Carried As was provided for in Resolution No. 1, 10. Unfinished Business is brought forward in the meeting.

April 11, 2018 10. UNFINISHED BUSINESS: CORPORATE SERVICES Briefing Note CS 2018-03 Re: 2018 Tax Policy – Supplementary Information - Farm Tax Ratio Reduction Scenarios RESOLUTION NO. 5: Moved by: Sandra Talbot Seconded by: Ted Comiskey That Briefing Note CS 2018-03, titled "2018 Tax Policy – Supplementary Information – Farm Tax Ratio Reduction Scenarios", be received as information. DISPOSITION: Motion Carried CS 2018-08 (Deferred from the March 28, 2018 meeting) Re: 2018 Tax Policy Review RESOLUTION NO. 6: Moved by: Sandra Talbot Seconded by: Ted Comiskey That the recommendation contained in deferred Report No. CS 2018-08, titled “2018 Tax Policy Review”, be adopted with the date for consideration of the necessary by-laws changed from April 11, 2018 to April 25th and that the Farm Tax Ratio be set at .235 for 2018. DISPOSITION: See Action of Council following Resolution No. 7 RESOLUTION NO. 7: Moved by: Margaret Lupton Seconded by: Don McKay That the Report be amended to set the Farm Tax Ratio for 2018 at 0.22. DISPOSITION: A Recorded Vote is requested by Councillor McKay with the following results: Those in Favour of the Motion Those Opposed to the Motion Councillors Lupton, Mayberry, McKay, Tait, Councillors Birtch, Comiskey, Martin, Molnar, Wearn Talbot Total 5 Total 5 Resolution No. 7 is Not Carried DISPOSITION ON RESOLUTION NO. 6: Motion Carried Recommendation Contained in Deferred Report No. CS 2018-08: 1. That the necessary by-laws addressing the following tax policy matters be prepared on the basis of staff direction received in response to the analysis contained in Report No. CS 2018- 08, entitled “Tax Policy Review”, for Council’s consideration at the April 11, 2018 Council meeting:

April 11, 2018 a. Tax Ratios; b. Tax Rate Reductions for Prescribed Property Subclasses; c. Tax Rates for Upper Tier Purposes; d. Capping Calculation Options; e. Lower Limit for Applying Tax to New Construction Properties. Pending Items No discussion takes place regarding the Pending Items list.

9. REPORTS FROM DEPARTMENTS: CORPORATE SERVICES CS 2018-09 Re: Development Charges Annual Report 2017 RESOLUTION NO. 8: Moved by: Margaret Lupton Seconded by: Marion Wearn That the recommendation contained in Report No. CS 2018-09, titled “Development Charges Annual Report 2017”, be adopted. DISPOSITION: Motion Carried Recommendation Contained in Report No. CS 2018-09: 1. That County Council hereby receives Report No. CS 2018-09 titled “Development Charges Annual Report – 2017”, prepared in accordance with Section 12 of O.Reg.82/98 of the Development Charges Act, 1997, and authorizes posting the report for public information. PUBLIC HEALTH AND EMERGENCY SERVICES PHES 2018-08 Re: Appointments to Board of Health of the Oxford Elgin St. Thomas Health Unit RESOLUTION NO. 9: Moved by: Margaret Lupton Seconded by: Marion Wearn That the recommendation contained in Report No. PHES 2018-08, titled “Appointments to Board of Health of the Oxford Elgin St. Thomas Health Unit”, be adopted with the insertion of the names Larry Martin, Sandra Talbot, and Margaret Lupton. DISPOSITION: Motion Carried Recommendation Contained in Report No. PHES 2018-08: 1. That, in accordance with the Health Protection and Promotion Act, R.S.O. 1990, c. H.7, the Council of the County of Oxford hereby appoints Warden Mayberry, _________________, _________________ and _____________ to the Board of Health of the Oxford Elgin St. Thomas Health Unit, as of May 1, 2018, the date named by proclamation of the Lieutenant Governor, for the remainder of the 2014-2018 term of Council.

April 11, 2018 PARAMEDIC SERVICES PS 2018-01 Re: Oxford County Paramedic Services Ten-Year Comprehensive Master Plan With the motion on the floor and prior to discussion, Ben Addley, Manager of Paramedic Services, and Marvin Rubinstein, President of Apexpro Consulting Inc., come forward to address Council on the Oxford County Paramedic Services Ten-Year Comprehensive Master Plan. B. Addley provides opening remarks and, after being introduced, M. Rubinstein proceeds through a PowerPoint presentation. B. Addley speaks to the recommendations contained in Report No. PS 2018-01. Following the presentation B. Addley, M. Rubinstein and P. Crockett, Chief Administrative Officer, respond to comments and questions from Councillors McKay, Lupton, Molnar, Comiskey, Tait and Wearn. RESOLUTION NO. 10: Moved by: Deborah Tait Seconded by: Larry Martin That the recommendations contained in Report No. PS 2018-01, titled “Oxford County Paramedic Services Ten-Year Comprehensive Master Plan”, be adopted. DISPOSITION: Motion Carried Recommendations Contained in Report No. PS 2018-01: 1. That Report No. PS 2018-01, titled “Oxford County Paramedic Services Ten-Year Comprehensive Master Plan” be received; 2. And further, that Council endorse in principle the recommendations of the Paramedic Services Ten-Year Comprehensive Master Plan as detailed in Report PS 2018-01; 3. And further, that Council authorize staff to proceed with the implementation plan for additional Near-Term paramedic service level increases in Q4-2018 as set out in Report No. PS 2018-01; 4. And further that, Council approves the Q4-2018 implementation costs of $241,500 for service enhancements in Tillsonburg to be funded by the General Reserve; 5. And further, that further Paramedic Services enhancements as outlined in Report PS 2018-01 be presented for Council consideration as part of the 2019 Budget and Business Plan. PUBLIC WORKS PW 2018-06 Re: Amended Blue Box Program Plan RESOLUTION NO. 11: Moved by: Trevor Birtch Seconded by: Deborah Tait That the recommendations contained in Report No. PW 2018-06, titled “Amended Blue Box Program Plan”, be adopted. DISPOSITION: Motion Carried

April 11, 2018 Recommendations Contained in Report No. PW 2018-06: 1. That County Council receive Report PW-2018-06 titled “Amended Blue Box Program Plan” as information; 2. And further, that a copy of this report be circulated to Area Municipalities. PW 2018-12 Re: #CycleON: Action Plan 2.0, EBR Posting No. 013-1837 RESOLUTION NO. 12: Moved by: Deborah Tait Seconded by: Larry Martin That the recommendations contained in Report No. PW 2018-12, titled “#CycleON: Action Plan 2.0, EBR Posting No. 013-1837”, be adopted. DISPOSITION: Motion Carried Recommendations Contained in Report No. PW 2018-12: 1. That County Council endorse the Oxford County Submission in response to EBR Posting No. 013-1837 regarding the proposed #CycleON: Action Plan 2.0 as outlined in Report No. PW 2018-12; 2. And further, that Report No. PW 2018-12 be circulated to Area Municipalities for information. PW 2018-15 Re: Northeast Woodstock Trunk Sewer Downstream Upgrades, 2018 Construction Contract RESOLUTION NO. 13: Moved by: Deborah Tait Seconded by: Larry Martin That the recommendations contained in Report No. PW 2018-15, titled “Northeast Woodstock Trunk Sewer Downstream Upgrades, 2018 Construction Contract”, be adopted. DISPOSITION: Motion Carried Recommendations Contained in Report No. PW 2018-15: 1. That County Council award a contract to the low bidder, Omega Contractors Inc., in the amount of $2,595,861 (excluding HST), for the Northeast Woodstock Trunk Sewer Downstream Upgrades 2018 Construction Contract; 2. And further, that Council authorize the Chief Administrative Officer and Director of Public Works to sign all documents related thereto. PW 2018-14 Re: Oxford Road 3 Emergency Repairs

April 11, 2018 RESOLUTION NO. 14: Moved by: Deborah Tait Seconded by: Larry Martin That the recommendations contained in Report No. PW 2018-14, titled “Oxford Road 3 Emergency Repairs”, be adopted. DISPOSITION: Motion Carried Recommendations Contained in Report No. PW 2018-14: 1. That County Council receive report No PW 2018-14 titled “Oxford Road 3 Emergency Repairs” for information; 2. And further, that County Council authorize the transfer of funds from the Roads Reserves, in the amount of $42,000, to finance expenditures for emergency repairs on Oxford Road 3. 10. UNFINISHED BUSINESS: Unfinished Business occurred earlier in the meeting. 11. MOTIONS: NIL 12. NOTICE OF MOTIONS: NIL 13. NEW BUSINESS/ENQUIRIES/COMMENTS: NIL 14. CLOSED SESSION: RESOLUTION NO. 15: Moved by: Ted Comiskey Seconded by: Sandra Talbot That Council rise and go into a Closed session for the purpose of considering Report No. PW (CS) 2018-13, regarding matters that have not been made public concerning proposed or pending acquisition or disposition of land. DISPOSITION: Motion Carried (11:37 a.m.) Oxford County Council meets in Closed session, as part of a regular meeting, this eleventh day of April, 2018 in Room 129, County Administration Building, Woodstock. A. CLOSED SESSION COMMENCEMENT TIME: 11:38 a.m., with Warden Mayberry in the chair. All members of Council present except Councillors Molnar and Tait. Staff Present: P. M. Crockett, Chief Administrative Officer L. S. Buchner, Director of Corporate Services D. Simpson, Director of Public Works B. J. Tabor, Clerk C. J. Senior, Deputy Clerk

April 11, 2018 B. DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: NIL C. DELEGATIONS AND PRESENTATIONS: NIL D. CONSIDERATION OF CORRESPONDENCE: NIL E. REPORTS FROM DEPARTMENTS: PUBLIC WORKS PW (CS) 2018-13 F. UNFINISHED BUSINESS: NIL G. NEW BUSINESS/ENQUIRIES/COMMENTS: NIL H. TIME OF COMPLETION OF CLOSED SESSION: 11:39 a.m. RESOLUTION NO. 16: Moved by: Ted Comiskey Seconded by: Sandra Talbot That Council rise and reconvene in Open session.

DISPOSITION: Motion Carried (11:39 a.m.) Council members and staff return to the Council Chamber. 11:42 a.m. with Warden Mayberry in the chair. All members of Council present except Councillors Molnar and Tait. Staff Present: P. M. Crockett, Chief Administrative Officer L. Beath, Director of Public Health and Emergency Services L. S. Buchner, Director of Corporate Services C. Fransen, Director of Woodingford Lodge D. Simpson, Director of Public Works A. Smith, Director of Human Resources B. J. Tabor, Clerk C. J. Senior, Deputy Clerk

April 11, 2018 15. CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION: PUBLIC WORKS PW (CS) 2018-13 RESOLUTION NO. 17: Moved by: Marion Wearn Seconded by: Don McKay That the recommendations contained in Report No. PW (CS) 2018-13 be adopted. DISPOSITION: Motion Carried 16. BY-LAWS: BY-LAW NO. 6009-2018 Being a By-law to confirm all actions and proceedings of the Council of the County of Oxford at the meeting at which this By-law is passed. RESOLUTION NO. 18: Moved by: Larry Martin Seconded by: Margaret Lupton That the following By-law be now read a first and second time: No. 6009-2018. DISPOSITION: Motion Carried RESOLUTION NO. 19: Moved by: Larry Martin Seconded by: Margaret Lupton That the following By-law be now given third and final reading: No. 6009-2018. DISPOSITION: Motion Carried 17. ADJOURNMENT: Council adjourns its proceedings until the next meeting scheduled for Wednesday, April 25, 2018 at 7:00 p.m. 11:44 a.m. Minutes adopted on by Resolution No.

WARDEN

CLERK

April 6, 2018

Warden David Mayberry Oxford County 21 Reeve Street, PO Box 1614 Woodstock, ON, N4S 7Y3 Dear Warden Mayberry: At its meeting of April 4, 2018, the Council of the Township of East Zorra-Tavistock reviewed your letter dated March 23, 2018, regarding the Notice of Commencement of the High-Speed Rail EA Terms of Reference. After review, Council considered and passed the following resolution:

Moved by: Shirley MCCALL HANLON Seconded by: Linda FULTON Resolved that Council supports the position of the County of Oxford regarding undertaking the High-Speed Rail EA Terms of Reference to include a full and comparative assessment of alternatives including optimization of existing rail corridors such as the High-Performance Rail (HPR) alternative.

CARRIED.

Thank you for sharing this information with East Zorra-Tavistock Council. Yours truly,

Will Jaques Corporate Services Manager/ Clerk

Township of East Zorra-Tavistock

Box 100 / 90 Loveys Street Hickson, Ontario N0J 1L0

Email [email protected] Phone 519.462.2697 Web www. ezt.ca Fax 519.462.2961

city of Woodstock

Office of The City Clerk Woodstock City Hall

P.O. Box1539 500 Dundas Street

Woodstock, ON N4S OA7

Telephone (519) 539-1291

April 6, 2018

David Mayberry, Warden Oxford County 21 Reeve Street, P.O. Box 1614 Woodstock, ON N4S 7Y3

Re: High Speed Rail Environmental Assessment Terms of Reference Notice of Commencement

At the regular Council meeting held on Thursday April 5, 2018, the following resolution was passed:

"That Woodstock City Council request the Province of Ontario commit to a High Speed Rail Environmental Assessment Terms of Reference that, as required under the Environmental Assessment Act, explicitly include the full and comparative assessment of alternatives to HSR including the optimization of existing rail corridors such as the High Performance Rail (HPR) alternative;

And further that the Premier of Ontario, the Minister of Transportation, The Minister of Environment and Climate Change and the Executive Director, High Speed Rail Programs, MTO be so advised."

Yours Truly,

i}~ Amy Humphries, City Clerk

Cc: Via e-mail The Honourable Kathleen Wynne, Premier of Ontario The Honourable Kathryn McGarry, Minister of Transportation, Ontario The Honourable Chris Ballard, Minister of the Environment and Climate Change, Ontario Ms. Jennifer Graham Harkness, Executive Director, High Speed Rail, MTO

From: Glen Gilvesy [mailto:[email protected]] Sent: April-19-18 2:13 PM To: Brenda Tabor Cc: Glen Gilvesy Subject: The Oxford County Report No. CS 2018-11 entitled “Potters Road,Sanitary Sewer and Watermain Project” Importance: High

Hi Brenda, As previously mentioned, we would prefer to delegate at the meeting, unfortunately however we will be out of country at the time of the meeting. As such we have drafted a letter to council as well as numerous attachments (6 in total attached to this email) outlining our concerns, discussion and request. We believe that our case has merit and request that council consider it critically based on its reasonableness in light of the facts and circumstances.

While we are out of country, we believe that we will have access to email and would be happy to address questions.

We truly appreciate council's consideration.

Respectfully,

Glen and Julie Gilvesy

(519)842-1400

[email protected]

mailto:[email protected]

mailto:[email protected]

of 2

April 19,2018

Re: Pott ers Road- Wa ter & W astewater Servicing

Warden Mayberry and Oxford County Council Members,

We write to you at this time with reference to the Potters Road Water & Wastewater Servicing

projects completed in 2017 in Tillsonburg. We would have liked to appear before counci l to

make this presentation in person ; however, we are out of the country on the date of the meeting.

In the discussion below, we reference the Potters Road infrastructure map, letter and service

record provided to us by David Simpson on April 13, 2018 (attached).

Our property is located at 80 8 Potters Road and has modern , professionally designed and

engineered water supply, water treatment and septic systems in place. These are costly systems

that comply with current standards which were 100% paid for by us as the owners of the

home. We neither need nor desire to have access to any separate water or sanitary systems. We

have communicated this and expressly requested that there be no sewer or water services

supplied to our property line. Our requests were not accepted and water and sanitary were

brought to our property line. Of note is that the explanation for bringing the sanitary across the

road from the 2011 installed tee was that the road was being rebuilt and as such it was the

appropriate time to bring the sanitary line to our property line. In fact, east ofthe rail road tracks,

Potters Road was not rebuilt but simply cut and patched (please see attached pictures which

show the current road condition). As such, there was no need to bring the sanitary line across the

road to our property line at this time.

Now that these projects have been completed. we have concerns with how the assessment has

been completed. As noted with circles that have been drawn on the attached infrastructure map,

there are actually three sepa rate sanitary installation projects: 1) simply connecting a short li ne

between a tee stub on an existing sanitary line (that was completed in 2011 by the Harvest

developer) and the property line of 80 and 80 B. Referencing the sanitary lines on the

Potters Road Infrastructure Map. the only cost to bring sanitary to 80 and 808 was connecting

the tee stubs in front of the houses to the property \ine.; 2) extending a sanitary \ine down Potters

Road past Harvest to the propert y line of 82; 3) installing a new main sanitary line, tees and

lateral sanitary pipes in the area between Hillyndale and Lorraine and provid ing service potentia l

for the eight propertie s between Hi llynda le and Lorraine. Therefore, we do not be l ieve that it is

equitable to simply divide the total cost of the three separate and distinct projects equally among

the I 1 properties.

We are requesting that the assessments be done on tlte basis of the individual proj ect which benefittedfr om the associated pr oj ect. As such, 80 and BOB would only be assessed 75% of the

cost of the connectionfr om the existing tees already in pla ce (since 2011) infr ont of each resp ective prop erty to the respective prop erty line. It wou ld be reasonable to expect that the cost

to prov ide sanitary to 82 Potters Road. which was expressly requested by the owners of 82

Potters Road , would be significantly higher than the cost to 80 and 808 as a new sanitary line

had to be installed from the existing sanitary line to the end point on the property of 82 Potters

of 2

Road. The work to supply sanitary to the eight houses between Hillyndale and Lorraine was a

completely separate project that had nothing to do with 80 and 808 as the sanitary between

Harvest and Lorraine was already in place (again installed by the developer in 20 II). The cost to

install sanitary between Hillyndale and Lorraine should be separately assessed to the houses that

received the servicing in that area.

With respect to the water service, it was provided expressly to provide a second supply to the

Harvest/Potters Gate development without any request or need from 80, 80B or 82 Potters

Road . As such, we believe that the developer should pay the cost of the service which they

require for their large current and future development.

Our neighbour at 80 Potters Road shares our view regarding the inequity of the assessment and

request reconsideration of the proposed assessment in accordance with the discussion above.

Respectfully submitted,

Glen Gilvesy, 808 Potters Road

1 Julie Gilvesy, 80 8 Potters Road

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Helen Chipps, 80 Potters Road

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David Simpson, P.Eng., PMP Director of Public Works 21 Reeve Street PO Box 1614 Woodstock ON N4S 7Y3 Tel 519-539-9800 Ext. 3100 | Fax 519-421-4711

www.oxfordcounty.ca

April 13, 2018 Julie and Glen Gilvesy 80B Potters Road, Tillsonburg [email protected] Re: Potters Road – Water & Wastewater Servicing Dear Julie and Glen, In response to your email dated April 9, 2018, we are providing information requested with regards to municipal water and wastewater servicing within your neighbourhood and your property (Mun. No 80B). The Oxford County Report No. CS 2018-11 entitled “Potters Road Sanitary Sewer and Watermain Project”, which will include the associated proposed By-Law No. 6012-2018 pertaining to the mandatory water and wastewater connection and funding sources, is planned for the April 25, 2018 Oxford County Council meeting. This Council Report and By-Law will be provided to you once the Council Agenda is published and becomes public domain on April 20, 2018. Water Servicing Water system capital works were completed in 2011/2012 as noted in the attached Potters Road Infrastructure Map. The watermain from West Town Line & Simcoe Street was extended by the Harvest Avenue developer, at their cost, to service the Harvest Retirement Facility (Phase 1). As well, a watermain casing was installed under the OSR railway tracks on the north side of Potters Road by the same developer at that time. As part of the County’s 2017 construction project on Potters Road, the existing water distribution system was extended from the existing easterly limit (at Lorraine Avenue) to Harvest Avenue. Properties (Mun. Nos. 80 & 80B) within these limits of the new watermain were each provided a new water service terminating at property line (refer to the attached Potters Road Infrastructure Map). This watermain extension utilized the above noted casing in order to be positioned in closer proximity to existing developed residential properties (north side of Potters Road) which were provided water services (Mun. Nos. 80 & 80B) as part of this project. The total associated cost to complete the County’s 2017 water system extension (watermain pipe, services, hydrant, valves, etc.) was $65,153. In accordance with our General Fees and Charges Bylaw, existing developed properties benefiting from this servicing project are being assessed $3,000 for their share of the costs of the water system extension (excluding costs of $260 for a County supplied water meter and transmitter for reading). The remaining capital expenditures will be recovered from future development on Harvest Avenue, which is in accordance with past subdivision agreement with the original developer.


www.oxfordcounty.ca

Wastewater Servicing A sanitary sewer to service the Harvest Retirement facility was constructed and funded by the developer in 2011/12 as shown in the attached Potters Road Infrastructure Map. The constructed sewer extends down Harvest Avenue to Potters Road, to the existing sewer on Lorraine Avenue. During this project, service tees were installed to residential properties within these limits of the new sewer (Mun. Nos. 80 and 80B). As no sewer previously existed on Potters Road between Hillyndale Road and Lorraine Avenue, the scope of the County’s 2017 road reconstruction project was expanded to include, among others, a new sanitary sewer (including service laterals to residence property lines). As part of this project, sanitary services to Mun. Nos. 80 and 80B were extended from the existing 2011 sewer service tees to property line. In addition, a new sewer was extended from the existing sewer on Potters Road from Harvest Avenue to Mun. No. 82 in response to this property owner’s request for sanitary servicing. The total cost associated with the 2017 sanitary sewer work (sewer pipe, manholes, services, etc.) to service this area was $98,693, 25% of which shall be funded from the Community Servicing Assistance (CSAP) Reserve. In accordance with corporate policies, the remaining $74,019 (75%) shall be equally disbursed and attributed to benefitting properties receiving new sanitary service (i.e. $74,019 / 11 benefitting properties = $ 6,729 per property).

Future Water and Wastewater Servicing In the future as ongoing development is planned, municipal water and wastewater infrastructure will likely be extended east of Harvest Avenue, to the Town limits (Westtown Line) as shown in the attached Potters Road Infrastructure Map. At that time, benefitting owners who will receive new services (i.e. Potters Road property owners east of Harvest Avenue) will be responsible for their share of the future system expansion costs, similar to the 2017 Potters Road project, and typical to other County-wide servicing projects. With regards to development properties between Harvest Avenue and Simcoe Street, municipal service stubs were requested/attributed to land owner(s) as part of the 2009 Reconstruction of Simcoe Street and servicing of the Harvest Retirement Facility. The developer(s) of future land phases on/tributary to Harvest Avenue will be responsible for costs associated with additional “internal” servicing of their lands. As shown in the attached Potters Road Infrastructure Map, other system improvements may involve additional watermain looping along Westtown Line as there is currently only one watermain feed to all properties east of Simcoe Street (i.e. Potters Road, Eleanor Court, and the Riverview Subdivision – Hillyndale Road, Lorraine Avenue, etc.). Such proposed looping would likely also be undertaken during the second developer phase of Harvest Avenue and serve to increase servicing redundancy by providing a second watermain feed for this area.

Glen

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www.oxfordcounty.ca

Closing Remarks The second phase of Harvest Avenue, known as “Potters Gate” (originally proposed to be constructed in 2013 as per the subdivision agreement) has not proceeded to date. However, earlier this month, the County has received the first submission of design drawings for the second phase which includes the extension of Harvest Avenue to Potters Road to accommodate approximately 22 residential units (combination of street fronting townhouse & semi-detached units). In conjunction with servicing of this development phase, the County intends on urbanizing Potters Road from the OSR railway tracks to Harvest Avenue. The proposed road cross-section will match what was completed last year, and will tentatively include sidewalk on the south side of the road. Attached for your information is a Sanitary & Water Service record for your property, which provides a sketch of services installed, amongst other details. Until now, our department has not been made aware of any damage claims at your property, which are related to the County’s 2017 project which was all completed within our municipal right-of-way. Please do not hesitate to provide further details regarding property damage, for resolution if applicable. We hope that this response alleviates some of your concerns and provides some clarity around the County’s current assessment of the Potters Road Sanitary Sewer and Watermain Project. Yours truly,

David Simpson, P.Eng., PMP Director of Public Works Attachments: “Potters Road Infrastructure Map”

“Sanitary & Water Service Record for Municipal No. 80B” cc. Peter Crockett, P. Eng., CAO, Oxford County Lynn Buchner, Director of Corporate Services, Oxford County Brenda Tabor, Clerk, Oxford County David Calder, CAO, Tillsonburg Stephen Molnar, Mayor, Tillsonburg

POTTERS ROAD AND SURROUNDING AREAINFRASTRUTURE MAP

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LEGENDNEW SANITARY MANHOLEFUTURE SANITARY MANHOLEEXISTING SANITARY MANHOLENEW SANITARY SEWERNEW SANITARY LATERALFUTURE SANITARY SEWEREXISTING SANITARY SEWERNEW WATERMAINNEW WATER SERVICEFUTURE WATERMAINEXISTING WATERMAINTOWN OF TILLSONBURG LIMIT

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User Name: acaveDate: 13/04/2018

Document Path: X:\_PROJECTS\TILLSONBURG\E01-2018-POTTERS ROAD INFRASTRUCTURE MAP\GIS\Potters Road Infrastruture Map.mxd

NOTES;- EXISTING SANITARY SEWER ONHARVEST AVENUE AND POTTERSROAD TO LORRAINE AVENUEINSTALLED BY DEVELOPER IN 2011- EXISTING WATERMAIN ONHARVEST AVENUE AND WESTTOWNLINE TO SIMCOE STREET INSTALLEDBY DEVELOPER IN 2011

POTENTIAL FUTURE WATERMAIN FOR 'LOOPING'

FUTURE WATERMAIN BY DEVELOPER(EST. CONSTRUCTION 2018/19)

POTENTIAL FUTURESANITARY SEWER

2017 SANITARY SEWEREXTENSION AND 1 NEW SANITARY SERVICE TO PROPERTY LINE

2017 WATERMAIN EXTENSIONAND 2 NEW

WATER SERVICESTO PROPERTY LINE

2017 SANITARY SEWEREXTENSION AND 8 NEWSANITARY SERVICES TOPROPERTY LINE

2017 WATERMAIN AND WATERSERVICE REPLACEMENT(NOT PART OF BILL-OUT)

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LORRAINE AVE

NEW WATER SERVICE TOPROPERTY LINE (3 TOTAL) NEW SANITARY SERVICE TO

PROPERTY LINE (2 TOTAL)

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Date Installed: Inspected By: Proper connection at Property Line Vas 0No D Septic tank abandoned properly ve; 0 N/A 0

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Date Installed: Inspected By: Tapping saddle installed YesONoD

Trace wire (main to curbstop) y., 0 N/A 0 Date Water Turned ON: Sand Badd'mg & Cover Material YesONoD

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Potters Road looking west from 80B Potters Road. Right side of picture Trenched from railroad tracks

for water service ending in front of 80 B Potters Road so as to cross the road to provide water service for

Harvest/Potters Gate development (first patch across width of road). The second patch across width of

road just in front of the white truck) is the sanitary line from existing (2011) sanitary main line to the

property line for 80B Potters Road. The third patch (past white truck before the car) across width of road

is the sanitary line from existing (2011) sanitary main to property line for 80 Potters Road.

of 3

Looking at 80 B Potters Road from Harvest Lane. Patch across Potters Road on the right is the water

service across Potters Road to provide water service to the Harvest/Potters Gate development. Patch

across Potters Road on the left is the sanitary line from existing (2011) sanitary main to property line for

80B Potters Road.

of 3

Looking at Harvest Lane from 80 B Potters Road. Patch across Potters Road on the left is the water

service across Potters Road to provide water service to the Harvest/Potters Gate development. Patch

across Potters Road on the right is the sanitary line from existing (2011) sanitary main to property line

for 80B Potters Road.

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2017 WATERMAIN AND WATER SERVICE REPLACEMENT (NOT PART OF BILL.QUT)

FUTURE WATERMAIN BY DEVELOPER (EST. CONSTRUCTION 2018111)

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POTENTIAL FUTURE WATER MAIN FOR 'LOOPING'

POTTERS ROAD AND SURROUNDING AREA INFRASTRUTURE MAP

NOTES;

-EXISTING SANITARY SEWER ON HARVEST AVENUE AND POTTERS ROAD TO LORRAINE AVENUE INSTAL.LED BY DEVELOPER IN 2011

-EXISTING WATERMAIN ON HARVEST AVENUE AND WESTTOWN LINE TO SIMCOE STREET INSTALLED BY DEVELOPER IN 2011

0 NEW SANITARY MANHOLE

FUTURE SANITARY MANHOLE

EXISTING SANITARY MANHOLE

NEW SANITARY SEWER

NEW SANITARY LATERAL

FUTURE SANITARY SEWER

-- EXISTING SANITARY SEWER

- NEW WATERMAIN

- NEW WATER SERVICE

- FUTURE WATERMAIN

EXISTING WATERMAIN

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Report No: CP 2018-114

COMMUNITY PLANNING Council Date: April 25, 2018

Page 1 of 11

To: Warden and Members of County Council

From: Director, Community Planning

Application for Draft Plan of Subdivision SB 17-07-8 – 2593636 Ontario Inc.

RECOMMENDATION 1. That Oxford County Council refer Application File No. SB 17-07-8 submitted by

2593636 Ontario Inc. for draft approval of a residential plan of subdivision proposing 1 block to facilitate the development of a 6-unit, street-fronting townhouse dwelling on lands described as Part Lots 15, 17 & 18, Registrar’s Compiled Plan 1600, on the west side of Lampman Place, north of Juliana Drive, in the City of Woodstock, to Council’s regular meeting of May 9, 2018 for final consideration.

REPORT HIGHLIGHTS The purpose of this report is to consider a draft plan of subdivision application proposing 1 block to facilitate the development of a 6-unit, street-fronting townhouse dwelling on the subject lands. Implementation Points This application will be implemented in accordance with the relevant objectives, strategic initiatives and policies contained in the Official Plan. Financial Impact The approval of this application will have no financial impact beyond what has been approved in the current year’s budget. The Treasurer has reviewed this report and agrees with the financial impact information.



Page 2 of 11

Risks/Implications There are no risks or other implications anticipated as a result of this application beyond those that can reasonably be expected for any such proposal with respect to potential appeals to the Ontario Municipal Board. Strategic Plan (2015-2018) County Council adopted the County of Oxford Strategic Plan (2015-2018) at its regular meeting held May 27, 2015. The initiative contained within this report supports the Values and Strategic Directions as set out in the Strategic Plan as it pertains to the following Strategic Directions: 3. ii. A County that Thinks Ahead and Wisely Shapes the Future – Implement development

policies, land uses and community planning guidelines that:

- Strategically grow our economy and our community - Actively promote the responsible use of land and natural resources by focusing on higher

density options before considering settlement boundary expansions - Provides a policy framework which supports community sustainability, health and well-

being - Supports healthy communities within the built environment - Supports and protects a vibrant and diversified agricultural industry

DISCUSSION Background Owner: 2593636 Ontario Inc. c/o Mohamed Elmaiss

155 Muriel Crescent, London, ON N6E 2K4 Agent: Development Engineering (London) Ltd. 41 Adelaide Street N., Unit 71, London, ON N6B 3P4 Location: The subject lands are described as Part of Lots 15, 17 & 18, Registrar’s Compiled Plan 1600. The lands are located on the west side of Lampman Place, north of Juliana Drive, in the City of Woodstock.



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County of Oxford Official Plan: Schedule “W-1” City of Woodstock Land Use Plan Residential Schedule “W-3” City of Woodstock Residential Low Density Residential Density Plan City of Woodstock Zoning By-law No. 8626-10:

Existing Zoning: ‘Special Residential Zone 3 (R3-25)’ Proposal The purpose of the application for the Draft Plan of Subdivision is to obtain approval for a development proposing to create a single residential block to facilitate the development of a 6-unit, street-fronting townhouse dwelling. The subject lands will have frontage and direct access on to Lampman Place and have a total area of approximately 0.19 ha (0.47 ac). The subject lands are zoned ‘Special Residential Zone 3 (R3-25)’, which permits both street-fronting and horizontally-attached townhouse dwellings. For Council’s information, this site specific zoning was established through application ZN 8-15-06. City Council granted the site specific zoning in February 2016 for lands on the east and west sides of Lampman Place that were proposed to be developed for street fronting townhouses on the west side and horizontally-attached townhouses on the east side. The subject lands have since been sold to a separate owner with the intent of developing the said townhouse development. The lands on the east side of Lampman Place remain vacant. Surrounding uses include existing low density residential development to the north and planned medium and high density residential development to the east and south. The Cedar Creek Golf Club is located to the immediate west. Comments Provincial Policy Statement Section 1.1.3.3 of the PPS directs that planning authorities shall identify appropriate locations and promote opportunities for intensification and redevelopment where this can be accommodated taking into account existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs. Further, Section 1.4.3 of the PPS directs that planning authorities shall provide for an appropriate mix of housing types and densities to meet projected requirements of current and future residents of the regional market area by:



Page 4 of 11

establishing and implementing minimum targets for the provision of housing which is affordable to low and moderate income households;

permitting and facilitating all forms of housing required to meet the social, health and well-being requirements of current and future residents, including special needs requirements;

directing the development of new housing towards locations where appropriate levels of infrastructure and public service facilities are or will be available to support current and projected needs;

promoting densities for new housing which efficiently use land, resources, infrastructure and public service facilities, and support the use of active transportation and transit areas where it exists or is to be developed; and

establishing development standards for residential intensification, redevelopment and new residential development which minimize the cost of housing and facilitate compact form while maintaining appropriate levels of public health and safety.

Official Plan The subject property is designated ‘Medium Density Residential’ according the City of Woodstock Residential Density Plan, as contained in the County Official Plan. Medium density residential districts are those lands that are primarily developed or planned for low profile multiple unit development that exceed densities established Low Density Residential Districts. Residential uses within the Medium Density Residential Districts include townhouses, cluster houses, converted dwellings, and apartment buildings. In these Districts it is intended that there will be a mixing and integration of different forms of housing to achieve an overall medium density. To help achieve a variety of forms of housing, City Council may choose to restrict the range of uses permitted on individual sites through the Zoning By-law. The maximum net residential density in the Medium Density Residential Districts is 70 units per hectare (30 units per acre) and no building shall exceed four storeys in height at street elevation. With newly developing Medium Density Residential Districts, the minimum net residential density shall be 31 units per hectare (13 units per acre). The proposed development is considered to be a form of residential intensification. Residential intensification is permitted in appropriate locations within the Residential and Central Areas of the City, subject to complying with the policies of the associated land uses designations pertaining to the density, form and scale of residential development being proposed. The location, form and intensity of residential intensification will be determined by the policies of the various land use designations, with the intention of permitting smaller scale developments, such as infill lots in areas designated as Low Density Residential and directing larger scale projects to areas designated Medium and High Density Residential and Central Area. A minimum target of 15 percent shall be established as the proportion of all new residential dwelling units to be developed through residential intensification within built-up areas of the City. Residential intensification and compact urban form shall be facilitated through appropriate zoning standards and City Council may consider the use of reduced municipal infrastructure



Page 5 of 11

requirements and lot standards on a site or area specific basis, provided that such standards are still in keeping with the overall objectives of the Plan. Further, where infill subdivisions that are proposed on vacant and underutilized sites within established residential areas by plan of subdivision, City Council and County Council will ensure that:

the nature of the proposed residential development will be evaluated having regard to the type of housing found in the surrounding residential neighbourhood;

any new residential lots with direct exposure to an established residential street will be consistent with the size of lots within a two block area on the same street and new residential development will maintain setbacks and spacing between dwellings consistent with the established built pattern;

measures will be incorporated into the subdivision design to buffer and screen existing residential uses from the new development.

Section 7.2.8 includes additional site design criteria for multiple unit residential development to ensure the sites are developed in an appropriate manner. These considerations include the location of new buildings, location of parking and access points, pedestrian linkages, landscaping recreational opportunities, utilities considerations, as well as safety considerations from a visibility perspective. The Official Plan further states that the following policies will apply to all infill proposals: the location of vehicular access points, the effect of traffic generated by the proposal on the

public road system, pedestrian and vehicular safety and surrounding properties is assessed and found to be acceptable;

existing municipal services and community facilities will be adequate to accommodate the proposed infill project;

stormwater run-off from the proposal will be adequately controlled and will not negatively affect adjacent properties;

the extent to which the proposed development provides for the retention of any desirable vegetation or natural features that contribute to the visual character of the surrounding area;

the effect of proposed development on environmental resources or the effects of environmental constraints on the proposed development will be addressed and mitigated;

compliance of the proposed development with the provisions of the Zoning By-law of the City and other municipal by-laws;

consideration of the potential effect of the development on natural and heritage resources and their settings.

Zoning By-Law The subject lands are currently zoned ‘Special Residential Zone 3 (R3-25)’ within the City’s Zoning By-law. The ‘R3-25’ zone permits horizontally-attached dwelling houses and street row dwelling houses. The R3 zoning provisions for street row dwelling houses applies to proposed development.



Page 6 of 11

Agency Comments This application has been reviewed by a number of public agencies. The following comments were received: The City of Woodstock Engineering Department (Building Division) indicated that they are satisfied with the applicant’s proposed draft plan of subdivision. The proposed townhouse development will be required to comply with the R3 zoning provisions for street-row dwelling houses. Further, if the owner decides to make the units separately conveyable, access to rear yards will be required through easements, which can be established through part lot control. The City of Woodstock Engineering Department (Development Division) indicated the following:

1. RSC #206067 has been filed with the MOE over the subject property. 2. There is an existing sanitary sewer traversing the rear of the subject property. There are

registered easements in favour of the City over the sewer as in Instruments 280017 and 281685.

3. The City will prepare a subdivision agreement for the owner to register on title as a first charge.

4. Municipal sanitary & storm sewers and watermain, including sanitary and water services to each proposed townhouse unit, were installed in Lampman Place by the City in 2016.

5. Extension of hydro, gas, and communication utilities to the subject property is the responsibility of the owner.

6. Conditions of draft plan approval to include: a) There is a 1-foot reserve (Part 3, 41R-8893) along the frontage of the subject

property preventing legal access to Lampman Place. The owner agrees to reimburse the City $62,127.95 for the City to dedicate the 1-foot reserve as road allowance. The fee shall be payable at the time of signing the subdivision agreement.

b) The owner agrees to submit a grading and servicing plan for the proposed townhouse development to the City for review and approval. The plan shall include notes and details of the municipal sidewalk and boulevard topsoil and sod which the owner agrees to install at the owner’s expense and to the satisfaction of the City.

c) The subdivision agreement shall make provision for the owner to provide the City with cash in-lieu of parkland dedication in accordance with the relevant provisions of the Planning Act. The fee shall be payable at the time of signing the subdivision agreement.

d) The owner agrees to pay the City a fee for the planting of street trees payable at the time of signing the subdivision agreement.

e) Such easements as may be required for utility or drainage purposes shall be sufficiently sized and granted to the appropriate authority.

f) Prior to the signing of the final plan by the County of Oxford, all lots/blocks shall conform to the zoning requirements of the City of Woodstock Zoning By-Law. Certification of lot areas, frontages, and depths shall be provided by the City of Woodstock by and Ontario Land Surveyor retained by the owner.

g) The owner agrees to provide security to the satisfaction of the City for work to be completed in the Lampman Place road allowance by the owner. Security shall be provided at the time of signing the subdivision agreement.



Page 7 of 11

h) The owner agrees that all existing wells on the subject property will be properly abandoned in accordance with Ontario Regulation 903 and that septic fields will be abandoned to the satisfaction of the County Board of Health and the necessary paperwork submitted to the City for review.

i) The owner agrees that all foundations of existing buildings will be removed from the subject property to the satisfaction of the City of Woodstock and that necessary fill will be placed and compacted as per City specifications.

The Upper Thames River Conservation Authority indicated that the proposed townhouse development does not interfere with the riverine erosion hazard and is consistent with the existing development on the northern portion of Lampman Place (immediately west of Rideau Road). Should any proposed buildings or structures be located within the Authority’s Regulation limit, a permit and/or clearance letter may be required. Union Gas requested that a condition of final approval be included that the owner/developer provide the necessary easements and/or agreements required by Union Gas for the provision of gas services for this development, to the satisfaction of Union Gas. Canada Post indicated that a Community Mailbox facility will serve the development site. A standard condition of approval can address matters relating to the location of said mailbox facility and notices to the purchasers of the format of delivery. The City of Woodstock Police Department and County of Oxford Public Works Department indicated that they have no objections or concerns with the proposal. City of Woodstock Council Council of the City of Woodstock considered the matter at its regular meeting of April 19, 2018 and passes a resolution indicating that the City supports the proposed draft plan of subdivision. Planning Analysis The subject application for draft plan of subdivision approval proposes to create a residential block, which will facilitate the development of a 6-unit townhouse development. The proposed block will have street frontage and access to Lampman Place, which was extended to Juliana Drive by the City in 2016. Municipal sanitary and storm sewers and a watermain were also installed at the same time. It is the opinion of staff that the proposal is consistent with the relevant policies of the PPS as the proposed development is a form of infilling that promotes intensification and provides a mix of housing types to accommodate current and future residents of the regional market area. The development is considered to be an efficient use of lands, municipal services and infrastructure within a designated settlement area. Further, this Office is satisfied that the proposed development maintains the general intent of the Official Plan as it pertains to the Medium Density Residential designation. The Medium Density



Page 8 of 11

designation is intended to support low profile multiple unit development that exceeds the densities established in the Low Density Residential Districts. The net residential density for the proposed development is 32 units/ha (13 units/ac), which is within the range of densities permitted within medium density residential areas. It is the opinion of staff that the proposed townhouse block is a form of development that is contemplated by the Medium Density Residential designation policies and is considered to be compatible with the surrounding development as it generally maintains the character and scale of existing and planned uses in the vicinity. Further, the limited number of units proposed for this development and having direct access to Juliana Drive is not anticipated to create a significant increase on traffic in the existing residential area. Based on dimensions and size of the subject lands, staff are satisfied that a 6-unit townhouse development can be accommodated on the subject lands and meet all of the relevant zoning provisions of the R3 zone for street-fronting townhouses. The development will be reviewed by building staff for zoning compliance at the time of building permit submission. As previously indicated, if the owner decides to make the units separately conveyable, access to the rear yards will be required by way of easements. These private easements can be reviewed by staff and established through the part lot control process. Conclusions In light of the foregoing, it is the opinion of this Office that the application for draft plan of subdivision approval is consistent with the policies of the PPS and is in-keeping with the County Official Plan. As such, Planning staff are satisfied that the application can be given favourable consideration. It is therefore recommended that County Council approve the draft plan of subdivision, subject to the following conditions that address the comments raised by various agencies during the review of draft plan. 1. This approval applies to the draft plan of subdivision submitted by 2593636 Ontario Inc.

(SB 17-07-8) and prepared by Paul J. Benedict, OLS dated March 5, 2018, as shown on Plate 3 of Report No. 2018-106 and comprising Part of Lots 15, 17 & 18, Registrar’s Compiled Plan 1600, in the City of Woodstock, showing 1 residential block.

2. The owner agrees to reimburse the City $62,127.95 prior to the City dedicating the 1-foot reserve (Part 3, 41R-8893) along the frontage of the subject property as road allowance. The fee will be required at the time of signing the subdivision agreement.

3. The owner agrees in writing to submit a grading and servicing plan for the proposed

townhouse development to the City for review and approval. The plan shall include notes and details of the municipal sidewalk and boulevard topsoil and sod, which the owner agrees to install at the owner’s expense and to the satisfaction of the City of Woodstock.



Page 9 of 11

4. The subdivision agreement shall, if required by the City, make provision for the dedication of parkland or cash-in lieu thereof in accordance with the relevant provisions of the Planning Act. The fee will be required at the time of signing the subdivision agreement.

5. The owner agrees to pay the City of Woodstock a fee for the planting of street trees, which

will be required at the time of signing the subdivision agreement.

6. Prior to the approval of the final plan by the County, such easements as may be required for utility and drainage purposes shall be granted to the appropriate authority.

7. Prior to the approval of the final plan by the County, all lots/blocks shall conform to the

zoning requirements of the City’s Zoning By-law. Certification of lot areas, frontages, and depths shall be provided to the City by an Ontario Land Surveyor retained by the owner.

8. The owner agrees to provide security to the satisfaction of the City of Woodstock for work

to be completed in the Lampman Place road allowance by the owner. Security will be required at the time of signing the subdivision agreement.

9. The owner agrees in writing that all existing wells on the subject lands will be properly

abandoned in accordance with Ontario Regulation 903 and that septic fields will be abandoned to the satisfaction of the County Board of Health and the necessary paperwork will be submitted to the City for review.

10. The owner agrees in writing that all foundations of existing buildings will be removed from

the subject property and that necessary fill will be placed and compacted to the satisfaction of the City of Woodstock.

11. The owner agrees in writing to satisfy all requirements, financial and otherwise, including

payment of applicable development charges, of the County of Oxford regarding the installation of the water distribution system, the installation of the sanitary sewer system, and other matters pertaining to the development of the subdivision.

12. Prior to the signing of the final plan by the County of Oxford, the owner shall agree in writing

to satisfy the requirements of Canada Post Corporation with respect to advising prospective purchasers of the method of mail delivery; the location of temporary Centralized Mail Box locations during construction; and the provision of public information regarding the proposed locations of permanent Centralized Mail Box locations.

13. Prior to the approval of the final plan by the County, the owner shall agree in writing to

satisfy the requirements of Union Gas that the owner/developer provide Union Gas Limited with the necessary easements and/or agreements required for the provisions of gas services, in a form satisfactory to Union Gas Limited.

14. Prior to the signing of the final plan, the County of Oxford shall be advised by the City of

Woodstock that Conditions 2 to 10 (inclusive), have been met to the satisfaction of the City. The clearance letter shall include a brief statement for each condition detailing how each has been satisfied.



Page 10 of 11

15. Prior to the signing of the final plan, the owner shall secure clearance from the County of Oxford Public Works Department that Condition 11 has been met to the satisfaction of County Public Works. The clearance letter shall include a brief statement for each condition detailing how each has been satisfied.

16. Prior to the signing of the final plan, the County of Oxford shall be advised by Canada Post

Corporation that Condition 12 has been met to the satisfaction of Canada Post. The clearance letter shall include a brief statement detailing how this condition has been satisfied.

17. Prior to the signing of the final plan, the County of Oxford shall be advised by Union Gas that Condition 13 has been met to the satisfaction of Union Gas. The clearance letter shall include a brief statement detailing how this condition has been satisfied.

18. This plan of subdivision shall be registered within three (3) years of the granting of draft

approval, after which time this draft approval shall lapse unless an extension is authorized by the County of Oxford.

SIGNATURES Report Author: Original Signed By Andrea Hächler Development Planner Departmental Approval: Original Signed By Gordon K. Hough, RPP Director Approved for submission:

Original Signed By Peter M. Crockett, P.Eng. Chief Administrative Officer



Page 11 of 11

ATTACHMENTS Attachment No. 1: Plate 1 – Existing Zoning & Location Map Attachment No. 2: Plate 2 – Aerial Map (2015) Attachment No. 3: Plate 3 – Proposed Draft Plan

December 19, 2017

This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not be

accurate, current, or otherwise reliable. This is not a plan of survey

Legend

1590

Notes

NAD_1983_UTM_Zone_17N

80 Meters

Draft Plans

Open Space

Right of Ways

Properties

Environmental Protection/Flood Overlay

Flood Fringe

Floodway

Environmental Protection (EP1)

Environmental Protection (EP2)

Zoning Floodlines/Regulation Limit

100 Year Flood Line

30 Metre Setback

Conservation Authority Regulation Limit

Regulatory Flood And Fill Lines

Zoning (Displays 1:16000 to 1:500)

Attachment No. 1

ahachler

Text Box

Plate 1: Existing Zoning & Location Map SB 17-07-8 - 2593636 Ontario Inc. - Part Lots 15, 17 & 18, Plan 1600 (Lampman Place), Woodstock

ahachler

Polygonal Line

ahachler

Text Box

Subject Lands

ahachler

Line

December 19, 2017



Legend

800

Notes


40 Meters

Parcel Lines

Property Boundary

Assessment Boundary

Unit

Road

Municipal Boundary

Attachment No. 2

ahachler

Text Box

Plate 2: Aerial Map (2015) SB 17-07-8 - 2593636 Ontario Inc. - Part Lots 15, 17 & 18, Plan 1600 (Lampman Place), Woodstock

ahachler

Polygonal Line

ahachler

Text Box

Subject Lands

ahachler

Line

ahachler

Text Box

Lampman Place

ahachler

Text Box

Rideau Road

Attachment No. 3

ahachler

Text Box

Plate 3: Proposed Draft Plan SB 17-07-8 - 2593636 Ontario Inc. - Part Lots 15, 17 & 18, Plan 1600 (Lampman Place), Woodstock

Report No: HS 2018-04

HUMAN SERVICES Council Date: April 25, 2018

Page 1 of 3


From: Director of Human Services

Disposal of Surplus Land – 300 Juliana Drive, Woodstock

RECOMMENDATIONS 1. That County Council hereby declares Part Lot 17, Plan 1616 being Part 2 on

Reference Plan 41R9614, City of Woodstock as surplus to the needs of the County of Oxford, and authorizes staff to proceed with disposal in accordance with Disposal of Land Policy 6.15 and Housing First Policy 9.7;

2. And further, that the necessary by-law to declare the above mentioned lands as surplus to the needs of the County of Oxford be raised.

REPORT HIGHLIGHTS A public meeting is scheduled for the April 25th, 2018 County Council meeting to consider

adoption of a by-law to declare the land at 300 Juliana Drive, in Woodstock surplus, and to authorize disposal of this land.

Part Lot 17, Plan 1616 being Part 2 on Reference Plan 41R9614, City of Woodstock is adjacent to the Woodingford Lodge Long Term Care facility, being a legally separate parcel of land and, in accordance with the Housing First Policy No. 9.7, staff have reviewed and identified this land as suitable for a housing development.

Implementation Points

Following enactment of the by-law, Staff will proceed with land disposal in accordance with Oxford County Disposal of Land Policy No. 6.15. Staff will also release a request for proposals to expend Investment in Affordable Housing funding and Social Infrastructure funding. The surplus land identified in this report will be included in the RFP.

Financial Impact Legal and surveying costs were funded from the housing reserve. The Treasurer has reviewed this report and agrees with the financial impact information.

Risks/Implications There are no risks associated with adoption of this report.


HUMANSERVICES Council Date: April 25, 2018

Page 2 of 3

Strategic Plan (2015-2018) County Council adopted the County of Oxford Strategic Plan (2015-2018) at its regular meeting held May 27, 2015. The initiative contained within this report supports the Values and Strategic Directions as set out in the Strategic Plan as it pertains to the following Strategic Directions:

1. ii. A County that Works Together – Enhance the quality of life for all of our citizens by:

- Maintaining and strengthening core infrastructure, including affordable housing and fibre optic systems infrastructure

- Ensuring a full range of housing type and density options

3. iii. A County that Thinks Ahead and Wisely Shapes the Future - Demonstrated commitment to sustainability by:

- Ensuring that all significant decisions are informed by assessing all options with regard to the community, economic and environmental implications including:

o Life cycle costs and benefit/costs, including debt, tax and reserve levels and implications

DISCUSSION Background County Council adopted the recommendations in Report HS (CS) 2016-04 at the April 13, 2016 County Council meeting, with three properties declared as surplus and authorized for disposal, including the property at 300 Juliana Drive in Woodstock. The lands are located on the south side of Juliana Drive, in the southwestern portion of the City of Woodstock. The site is an irregular shape, having frontage to the interior driveway and street access from Southwood Way with a total area of 2.72 acres (survey included in Attachment 1). A Public Notice, shown as Attachment 3, was advertised in the Oxford Review, Tillsonburg Independent, as well the Notice was posted on the County website, at the Oxford County Administration Building, and the City of Woodstock administration office. On December 12, 2017 staff released an Expression of Interest for a housing development opportunity on surplus lands at 300 Juliana Drive, Woodstock. The purpose of the EOI was to provide interested proponents an opportunity to demonstrate their experience developing a project of similar scale; financial capabilities to ensure the successful completion of the project and, energy performance that achieves Passive House / Net Zero standards. Respondents were required to submit a redevelopment plan for the site that must include a component of affordable housing. The EOI closed on January 26th, 2018 and a total of 3 proposals were received. Upon Council’s approval, staff will proceed to release a Request for Proposal to expend Investment in Affordable Housing program funding and convey the surplus lands.

Comments

A public meeting is scheduled for the April 25th, 2018 County Council meeting to consider adoption of a by-law to declare a portion of the land at 300 Juliana Drive in Woodstock surplus,


HUMANSERVICES Council Date: April 25, 2018

Page 3 of 3

and to authorize disposal of this land. A survey of the property is shown as Attachment 1. A future housing development will intensify the site creating much needed affordable housing units for the community. The Request for Proposal will require proponents to include a portion of the units at affordable rent levels. A Reference Plan and property appraisal have been completed. The Reference Plan is shown as Attachment 2. Subject to Council’s approval of this report, staff will release a Request for Proposal to expend provincial Investment in Affordable Housing funding and Social Infrastructure funding. A staff report will be provided to Council in June recommending the provincial funding be awarded and the surplus lands be conveyed to the proponent of the proposal that best meets the project requirements.

Conclusions Part Lot 17, Plan 1616 being Part 2 on Reference Plan 41R9614, City of Woodstock is suitable for a multi-residential housing development and therefore staff recommend moving forward with a request for proposal to convey the property and expend provincial program funding to create much needed affordable housing units.

SIGNATURES

Report Author: Original signed by Jamie Stephens Manager of Housing Development

Departmental Approval: Original signed by Paul Beaton Director of Human Services

Approved for submission: Original signed by

Peter M. Crockett, P.Eng. Chief Administrative Officer

ATTACHMENTS Attachment 1: Aerial Map of 300 Juliana Drive, Woodstock Attachment 2: Reference Plan Attachment 3: Public Notice

February 21, 2018



Legend

850

Notes


43 Meters

Parcel Lines

Property Boundary

Assessment Boundary

Unit

Road

Municipal Boundary

HS 2018-04Attachment 1

ahachler

Polygonal Line

Declaration of Surplus Lands 300 Juliana Drive, Woodstock

NOTICE IS HEREBY GIVEN TO ALL PERSONS, in accordance with Oxford County Policy on the

Disposal of Land, and amendments thereto, that

Oxford County Council proposes to deem the

following lands to be surplus to the needs of the

County.

The site is legally known as Part Lot 17, Plan 1616,

being Part 2 on Reference Plan 41R9614, City of

Woodstock. The site is currently occupied by the

long-term care facility, Woodingford Lodge;

however, the site also contains land on the western

and southern periphery of the existing facility that is

surplus to the needs of Woodingford Lodge and

Oxford County (see map).

A report and by-law will be considered for adoption at the Council meeting outlined below. Written comments

and/or verbal comments will be considered at this meeting.

Please note that sign language and French language interpretation are available with written notice to County

Clerk at least seven days in advance of the public meeting. Additional information concerning this proposal is

available by calling (519) 539-9800. For more information and/or to submit written comments contact the Office

of the Clerk.

Public Notice

Surplus Oxford County land at 300 Juliana Drive, Woodstock

COUNTY COUNCIL MEETING Wednesday, April 25, 2018 at 7:00 PM

Council Chamber

Oxford County Administration Building

21 Reeve Street, Woodstock ON

Jamie Stephens Manager of Housing Development

OFFICE OF THE CLERK

Brenda J. Tabor, Clerk

Oxford County Administration Building

21 Reeve Street, Woodstock ON N4S 7Y3

519-539-9800 ext. 3002 | Toll Free 1-800-755-0394

[email protected]

oxfordcounty.ca




Page 1 of 3


From: Director of Human Services

Special Needs Resourcing Service Agreement

RECOMMENDATIONS 1. That County Council authorize staff to execute a Service Provider Agreement

between the County of Oxford and Good Beginnings Day Nursery for the provision of Special Needs Resourcing;

2. And further, that staff be authorized to terminate the contractual agreement with Community Living Tillsonburg specific to Special Needs Resourcing;

3. And further, that the CAO and Director be authorized to execute all related

documents.

REPORT HIGHLIGHTS Good Beginnings Day Nursery was the successful respondent to the Request for Proposals

specific to Special Needs Resourcing.

Implementation Points As the Consolidated Municipal Service Manager, Human Services will ensure a transition plan occurs through the months of April to September 2018 to support the change within the current model. Effective October 1, 2018, Good Beginnings Day Nursery Inc. will become the sole organization to deliver Special Needs Resourcing programs and services in Oxford County. Prior to October 1, 2018, a communication to the community will be developed and released. Staff and the service provider will ensure there is no disruption in service and that the service delivery model will be more inclusive for those families who may not participate in licensed early years programs.

Financial Impact There is no financial impact as a result of the recommendations contained in this report. The Special Needs Resourcing funding envelope is included in the Child Care Transfer Payment Agreement between the County of Oxford and the Ministry of Education. These monies were identified in the 2018 operating budget for the Human Services Department. The Treasurer has reviewed this report and agrees with the financial impact information.



Page 2 of 3

Risks/Implications There are no immediate risks that may result from the adoption of the recommendations contained in this report. Human Services is committed to working with all affected parties that will be impacted as a result of the service delivery model change. Strategic Plan (2015-2018) County Council adopted the County of Oxford Strategic Plan (2015-2018) at its regular meeting held May 27, 2015. The initiative contained within this report supports the Values and Strategic Directions as set out in the Strategic Plan as it pertains to the following Strategic Directions:


- Implementing a healthy community strategy - Adapting programs, services and facilities to reflect evolving community needs



o Potential impacts to the vulnerable population in our community

DISCUSSION

Background Consolidated Municipal Service Managers (CMSMs) are the designated childcare service system managers by the Province of Ontario. CMSMs are responsible for planning and managing licensed childcare services in their communities as well as allocating funding to special needs resourcing supports and services.

In 1997, the Oxford County Child Care Planning Committee initiated an “Inclusive Child Care - Opportunities for Coordination Project”. A planning process was undertaken, which resulted in a proposed coordinated agency alignment and family centred program that was designed for inclusive childcare supports in Oxford County. In 1998, Good Beginnings and Community Living Tillsonburg were selected to implement this coordinated model of Special Needs Resourcing (SNR) supports and services in Oxford County. The name, A Child First, was adopted for the program.

Comments In the 2014-2016 Child Care Plan, the County of Oxford identified Special Needs Resourcing as one of its top priorities. The action identified was to conduct a comprehensive review of the program and implement required changes.



Page 3 of 3

In 2016, a Special Needs Resourcing review was completed which provided a comprehensive description and assessment of the service and identified options and recommendations for strengthening and improving service. This was the first formal review completed since its inception in 1998. In February 2018, a Request for Proposal (RFP) was released to the child care community. The purpose of the RFP was to select a qualified and cost efficient not-for-profit organization with experience in human services and who demonstrated a solid understanding of early intervention for children 0 – 12 years requiring special needs services. The successful respondent would be the sole organization to provide and manage special needs resource services in the County of Oxford. In total there were four respondents to the RFP. Each agency was asked to demonstrate their experience, willingness to serve the entire county, and present a detailed operating budget for the service provision. Staff from Human Service and Finance reviewed each of the proposals to ensure that the respondent demonstrated the organizational capacity to deliver the service. Services will be offered throughout the County in conjunction with pre-existing licenced child care services.

Conclusions The landscape of all early years’ programs has changed significantly since the transfer to the Ministry of Education. With the move to one service provider, all programs and services will be delivered in a consistent and cost effective manner throughout the County.

SIGNATURES

Departmental Approval: Original signed by Paul Beaton Director, Human Services

Approved for submission:

Original signed by

Peter M. Crockett, P. Eng. Chief Administrative Officer



Page 1 of 3


From: Director, Human Services

Operation Sharing - Inn Out of the Cold Operating Agreement

RECOMMENDATIONS 1. That Council authorize staff to amend the operating agreement with Operation

Sharing to allow for the year round operation of the Inn Out of the Cold Homeless Shelter;

2. And further, that Council authorize the Chief Administrative Officer and the

Director of Human Services to sign all documents related thereto.

REPORT HIGHLIGHTS

Operation Sharing has operated the Inn Out of the Cold for the past 13 years.

Homelessness remains an issue throughout Oxford County

The shelter will operate as a year round operation as opposed to the current schedule of November to April

Financial Impact Additional cost for the year round operation can be accommodated via the Community Homelessness Prevention Initiative (CHPI ) funding, currently provided as a 100% provincially funded program. The Treasurer has reviewed this report and agrees with the financial impact information.

Risks/Implications There are no risks associated with the operation of the year round shelter. Human Services and Operation Sharing have a long standing relationship. Operation Sharing has historically provided services to the community that are subject to financial reconciliation and program outcome reporting to the Human Services department.



Page 2 of 3



- Maintaining and strengthening core infrastructure, including affordable housing and fibre optic systems infrastructure

- Ensuring a full range of housing type and density options - Implementing a healthy community strategy - Adapting programs, services and facilities to reflect evolving community needs - Working with community partners and organizations to maintain / strengthen public

safety - Promoting community participation and life-long involvement in recreational and cultural

activities

DISCUSSION

Background A critically low vacancy rate and a high average market rent contribute to homelessness. The Inn Out of the Cold has been operating for the last 13 years from November to April in the Old St. Paul’s Church located at 723 Dundas Street, Woodstock. The operational hours are from 7pm to 7am with an evening hot meal and a morning meal provided to the patrons. The majority of the food is provided by local restaurant donations. The facility is equipped with showers as well as on-site laundry. Shelters operating 12 months a year in neighbouring communities such as London, Brantford, and Waterloo are denying access to Oxford clientele. As a result Operation Sharing has expressed a willingness to operate on a yearlong basis. The Human Services 10 Year Shelter plan speaks to the necessity of temporary housing to those most vulnerable in our community. The Inn Out of the Cold not only provides shelter to those experiencing homelessness, it also provides addiction services and access to Operation Sharing programs as well as referral to other community programs. Inn Out of the Cold staff assist with finding housing and provide warm transfers to other agencies trying to assist in the search.

Comments The vacancy rate in Oxford County is 2.6% as reported by Canadian Mortgage Housing Corporation. Average market rent for a one bedroom apartment in Oxford County is $908.00 per month. These two data points contribute to homelessness in Oxford County when one considers the average Ontario Works cheque is $721.00 per month for a single person for shelter and basic needs.



Page 3 of 3

People experiencing homelessness have historically attended to the local homeless shelter for the months of November to April. From May to October they have attended to shelters in other communities. The nearby cities have now refused any people staying at their shelters who are from out of their geographical areas.

The number of people staying at the shelter varies each night with an average count of 6 to 8 persons. The shelter has capacity for up to 16 persons per night. Inn Out of the cold has developed a presence in the community and is supported by numerous county wide agencies.

Conclusions Shelter is a basic human necessity and provides the foundation for all other aspects of life. While a shelter stay is not ideal, it is a temporary necessity for those experiencing a lack of a stable home. Although municipal, federal and provincial funding is being provided to build more affordable housing in Oxford County, the reality is the need for housing outweighs the pace of affordable housing being built. A further reality is the population that is dependent on various social assistance programs does not have the financial resources available to them to take advantage of market rent or 80% of market rent buildings. Therefore temporary shelters are a critical piece of the housing continuum. Operation Sharing will be required to report on a monthly basis attendance at the shelter. Additional reporting requirements will be consistent with the funding requirements contained in the Community Homelessness Shelter Initiative program guidelines.

SIGNATURES

Departmental Approval: Original signed by Paul Beaton Director, Human Services


Original signed by


Report No: CS 2018-11 CORPORATE SERVICES

Council Date: April 25, 2018

Page 1 of 4


From: Director of Public Works Director of Corporate Services

Potters Road Sanitary Sewer and Watermain Project RECOMMENDATION 1. That By-law No. 6012-2018, being a by-law to authorize the funding sources and

mandatory connection for the Potters Road Sanitary Sewer and Watermain Project, be presented to Council for enactment.

REPORT HIGHLIGHTS

The purpose of this report is to authorize funding sources for the extension of water services and sanitary sewer services installed in 2017.

Total costs for the water and sewer extension to the Potters Road properties is $163,845.

Funding for the cost of the project is comprised of $59,153 from future development;

$24,673 is funded from the Community Servicing Assistance Program (CSAP) Reserve and $80,019 is attributed to the existing developed properties (net of CSAP).

In addition to the total cost of the project, $10,300 will be billed to benefitting properties

with existing water service in accordance to By-law No. 4889-2007 Fees and Charges.

As per procedures under the County Water and Sewer Services Financing Policy, public meetings were held with the affected property owners on August 17, 2017 and February 21, 2018.

Implementation Points With County Council approval of this report and passing of the authorizing by-law, staff will proceed to bill the benefitting property owners as set out in Schedule “B” of the by-law. Property owners will be presented options to pay a lump sum payment without interest or through a debenture (with interest) which will be collected with their taxes.

Financial Impact The water and sanitary extension project was completed in 2017 for a total cost of $163,845. The Treasurer has reviewed this report and agrees with the financial impact information.



Page 2 of 4

Risks/Implications A minor risk exists in that unrealized future growth/development could create a situation where stranded debt would have to be levied and collected either through future user fees or taxes. Strategic Plan (2015-2018) County Council adopted the County of Oxford Strategic Plan (2015-2018) at its regular meeting held May 27, 2015. The initiative contained within this report supports the Values and Strategic Directions as set out in the Strategic Plan as it pertains to the following Strategic Directions: 3. iii. A County that Thinks Ahead and Wisely Shapes the Future - Demonstrated

commitment to sustainability by: - Ensuring that all significant decisions are informed by assessing all options with

regard to the community, economic and environmental implications including: - Life cycle costs and benefit/costs, including debt, tax and reserve levels and

implications 4. i. A County that Informs and Engages - Harness the power of the community through

conversation and dialogue by: - Providing multiple opportunities for public participation and a meaningful voice in civic

affairs - Fostering greater involvement in County and community events and/or

program/project implementation

DISCUSSION

Background

The Potters Road project was originally planned as a road resurfacing project in the 2017 capital budget. The scope was subsequently changed to a full road reconstruction and urbanization project due to: preference to urbanize the existing road cross-section (replace gravel shoulders, ditches and driveway culverts with curb and gutter, sidewalk, and storm sewer installation), the age and material of part of the existing watermain, and to benefit residences that did not have municipal sanitary service on a block of Potters Road. Extension of watermain to Harvest Avenue to accommodate future development, and servicing to properties on that stretch was also added to the scope. A location map is included in the draft by-law as Schedule A and is attached to this report as Attachment 1. Comments As required by the procedures under the County Water and Sewer Services Financing Policy, public meetings were held with the affected property owners on August 17, 2017 and February 21, 2018. In February 2018 after the public meeting, a letter was sent to each landowner to further inform them of the billing process. In response, there have been discussions with a number of property owners to address property specific issues.



Page 3 of 4

The billing procedure and CSAP grant proposed are in accordance with County By-laws and procedures. The CSAP grant only applies to developed properties that existed at the time of servicing. Cost allocations for future development was based on the cost of the water extension less connection charges for the two benefitting properties which were in accordance with By-law No. 4889-2007 Fees and Charges. Cost allocations for benefitting properties have been calculated on a single resident dwelling unit equivalency (SDE) basis. Charges for connection of lots created by severance in the future will be applied in addition to development charges at the time they are developed - to be paid at severence registration or prior to a building permit being issued. With County Council approval of this report and adoption of the by-law, County staff will proceed to bill the benefitting property owners the amount noted within the by-law. Property owners will have the option to pay a lump sum payment without interest or through a debenture payment plan with their annual property tax bill. The debenture payment plan options offer either a 5 or 10 year repayment term including interest with no option for early payout. Under the lump sum payment option, the County is paid up front. Alternatively, property owners may choose to arrange private financing with more personalized terms. Schedule “B” of the authorizing by-laws provide a list of benefitting properties by roll number having existing buildings that will be required to connect to the water and wastewater services by October 31, 2019 – the mandatory connection date as set out in the by-law. Also forming part of the by-law is a map of the areas serviced by the project - see Attachment 1 to this report. Conclusions

The proposed funding model, including a CSAP grant component, as described within this report are in accordance with County policies and procedures. As such, staff recommends that Council authorize the funding sources to recover costs for this project.

SIGNATURES

Report Author: Original signed by:

Jennifer Lavallee, CPA, CGA Coordinator of Asset Management Departmental Approval: Original signed by:

David Simpson, P.Eng., PMP Director of Public Works Original signed by:

Lynn S. Buchner, CPA, CGA Director of Corporate Services



Page 4 of 4

Approved for submission: Original signed by:


ATTACHMENT Attachment 1: Draft By-law No. 6012-2018 – Potters Road Sanitary Sewer and Watermain Project

COUNTY OF OXFORD

BY-LAW NO. 6012-2018

BEING a by-law to mandate connection to and impose the cost of the water and sanitary sewage system to the area designated and referred to as the Potters Road Sanitary Sewer and Watermain Project;

WHEREAS section 9 of the Municipal Act, 2001, S.O. 2001 c. 25, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority;

AND WHEREAS section 11 of the Municipal Act, 2001, S.O. 2001 c. 25, provides that the County of Oxford, as an upper-tier municipality, has jurisdiction for provision of public utilities specifically including collection of sanitary sewage and water distribution;

AND WHEREAS sections 9, 11 and 391 of the Municipal Act, 2001, S.O. 2001 c. 25, provide that the County of Oxford, as an upper-tier municipality, may pass by-laws imposing charges for capital costs related to sewage and water services upon the owners of lands to which such services are provided;

AND WHEREAS sections 8(2) and 11 of the Municipal Act, 2001, S.O. 2001 c. 25, provide that the County of Oxford, as an upper-tier municipality, may pass by-laws to require persons to connect to municipal water and sanitary sewage works;

AND WHEREAS sections 445 and 446 of the Municipal Act, 2001, S.O. 2001 c. 25, provide that the County of Oxford may pass by-laws authorizing remedial action to be undertaken by the County at a person's expense in certain circumstances;

AND WHEREAS pursuant to section 445 (1) of the Municipal Act, 2001, S.O. 2001 c. 25, if a municipality is satisfied that a contravention of a By-law of the municipality has occurred, the municipality may make an order requiring the person who contravened the By-law to do work to correct the contravention;

AND WHEREAS the County of Oxford has installed water and sanitary services, referred to as the Potters Road Sanitary Sewer and Watermain Project (the “Services”), that benefit the owners of the lands as illustrated on the map attached to and forming part of this By-law as Schedule “A” with the associated property assessment role numbers shown on the list attached to and forming part of this By-law as Schedule “B” (“Benefitting Properties”);

AND WHEREAS the total costs to date for the Services amounts to $163,845 (“Total Cost”).

NOW THEREFORE THE COUNCIL OF THE COUNTY OF OXFORD ENACTS AS FOLLOWS:

1. That the Total Costs of the Services shall be allocated as follows: $59,153 shall be funded by future development, $80,019 shall be attributed to the Benefitting Properties, and $24,673 shall be funded from the Community Servicing Assistance Program (CSAP) Reserve.

2. In addition to the total cost of the project, $10,300 is attributed to benefitting properties in accordance with By-law No. 4889-2007 Fees and Charges.

Report No. CS 2018-11 Attachment No. 1

3. That the Total Costs attributed to the Benefiting Properties shall be apportioned to, and collected from, the owners of the Benefitting Properties as set out in Schedule “B”.

4. That the Benefitting Properties, listed on Schedule “B” attached hereto and forming part

of this By-law, that have existing buildings with plumbing at the time of passing this By- Law are required to be connected to the Services by October 31, 2019.

5. The County of Oxford may, at any reasonable time, enter land in accordance with section

436 of the Municipal Act, 2001 for the purpose of carrying out an inspection to determine whether or not this By-law is being complied with.

6. In the event that a person fails to make a connection as required by this By-law, the

County of Oxford may enter onto the lands and make the connections at the expense of owner of the Benefitting Properties in accordance with sections 446 the Municipal Act,

2001. 7. In addition to other methods of cost recovery available, the costs of such remedial action

by the County of Oxford may be added to the tax roll in accordance with sections 446 (3) through (8) of the Municipal Act, 2001.

READ a first and second time this 25th day of April, 2018. READ a third time and finally passed in this 25th day of April, 2018.

DAVID MAYBERRY, WARDEN

BRENDA J. TABOR, CLERK

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By-law No. 6012-2018 Schedule "A"

COUNTY OF OXFORD

BY-LAW NO. 6012-2018

SCHEDULE “B”

Potters Road Sanitary Sewer and Watermain Project

ROLL No. Water Sanitary Total

320402201000500 - 6,729 6,729 320402201000600 - 6,729 6,729 320402201000800 3,260 6,729 9,989 320402201000700 - 6,729 6,729 320402201000900 3,260 6,729 9,989 320402201000702 - 6,729 6,729 320402201001000 - 6,729 6,729 320402201001400 3,260 6,729 9,989 320402201002000 3,260 6,729 9,989 320402201002050 3,260 6,729 9,989 320402201002100 - 6,729 6,729 Total $16,300 $74,019 $90,319

By-law No. 6012-2018 Schedule "B"



Page 1 of 4


From: Director of Public Works Director of Corporate Services

Devonshire Ave and County Road 4 Sanitary Sewer and Watermain Project RECOMMENDATION 1. That By-law No. 6013-2018, being a by-law to authorize the funding sources and

mandatory connection for the Devonshire Ave and County Road 4 Sanitary Sewer and Watermain Project, be presented to Council for enactment.

REPORT HIGHLIGHTS

The purpose of this report is to authorize funding sources for the extension of water services, along with the construction of a sanitary pumping station completed from 2005 to 2008 and sanitary sewer services installed in 2017.

Total costs for the water and sewer extension to the Devonshire Ave and County Road 4 properties is $463,108.

Funding for the cost of the project is comprised of $168,805 from future development;

$57,324 is funded from the Community Servicing Assistance Program (CSAP) Reserve and $236,979 is attributed to the existing developed properties (net of CSAP).

In addition to the total cost of the project, $3,120 will be billed to benefitting properties

with existing water service in accordance to By-law No. 4889-2007 Fees and Charges.

As per procedures under the County Water and Sewer Services Financing Policy, a public meeting was held with the affected property owners on June 23, 2016.

Implementation Points With County Council approval of this report and passing of the authorizing by-law, staff will proceed to bill the benefitting property owners as set out in Schedule “B” of the by-law. Property owners will be presented options to pay a lump sum payment without interest or through a debenture (with interest) which will be collected with their taxes.

Financial Impact The water and sanitary pumping station component of the project was completed from 2005 to 2008 and the sanitary component was completed in 2017 for a total cost of $463,108.



Page 2 of 4

The Treasurer has reviewed this report and agrees with the financial impact information.

Risks/Implications A minor risk exists in that unrealized future growth/development could create a situation where stranded debt would have to be levied and collected either through future user fees or taxes. Strategic Plan (2015-2018) County Council adopted the County of Oxford Strategic Plan (2015-2018) at its regular meeting held May 27, 2015. The initiative contained within this report supports the Values and Strategic Directions as set out in the Strategic Plan as it pertains to the following Strategic Directions: 3. iii. A County that Thinks Ahead and Wisely Shapes the Future - Demonstrated

commitment to sustainability by: - Ensuring that all significant decisions are informed by assessing all options with

regard to the community, economic and environmental implications including: - Life cycle costs and benefit/costs, including debt, tax and reserve levels and

implications 4. i. A County that Informs and Engages - Harness the power of the community through

conversation and dialogue by: - Providing multiple opportunities for public participation and a meaningful voice in civic

affairs - Fostering greater involvement in County and community events and/or

program/project implementation

DISCUSSION

Background

From 2005 to 2008, the City Woodstock and the County of Oxford installed sanitary sewer and watermains to provide municipal services to properties along Devonshire Ave (water only), Oxford Road 4, Bond’s Corner Road and Dundas Street. A sanitary pumping station was also constructed at that time which services these properties. In 2017, the County of Oxford installed sanitary sewer to provide municipal services to properties along Devonshire Ave and Oxford Road 4. A location map is included in the draft by-law as Schedule A and is attached to this report as Attachment 1. Comments As required by the procedures under the County Water and Sewer Services Financing Policy, a public meeting was held with the property owners on Thursday, June 23, 2016. In February 2018, a letter was sent to each landowner to further inform them of the billing process. In response, there have been discussions with a number of property owners to address property specific issues.



Page 3 of 4

The billing procedure and CSAP grant proposed are in accordance with County By-laws and procedures. The CSAP grant only applies to developed properties that existed at the time of servicing. Cost allocations for future development was based on estimated sewage flows. Cost allocations for benefitting properties have been calculated on a single resident dwelling unit equivalency (SDE) basis. Charges for connection of lots created by severance in the future will be applied in addition to development charges at the time they are developed - to be paid at severence registration or prior to a building permit being issued. With County Council approval of this report and adoption of the by-law, County staff will proceed to bill the benefitting property owners the amount noted within the by-law. Property owners will have the option to pay a lump sum payment without interest or through a debenture payment plan with their annual property tax bill. The debenture payment plan options offer either a 5 or 10 year repayment term including interest with no option for early payout. Under the lump sum payment option, the County is paid up front. Alternatively, property owners may choose to arrange private financing with more personalized terms. Schedule “B” of the authorizing by-laws provide a list of benefitting properties by roll number having existing buildings that will be required to connect to the water and wastewater services by October 31, 2019 – the mandatory connection date as set out in the by-law. Also forming part of the by-law is a map of the areas serviced by the project - see Attachment 1 to this report. Conclusions

The proposed funding model, including a CSAP grant component, as described within this report are in accordance with County policies and procedures. As such, staff recommends that Council authorize the funding sources to recover costs for this project.

SIGNATURES

Report Author: Original signed by:

Jennifer Lavallee, CPA, CGA Coordinator of Asset Management Departmental Approval: Original signed by:

David Simpson, P.Eng., PMP Director of Public Works Original signed by:

Lynn S. Buchner, CPA, CGA Director of Corporate Services



Page 4 of 4



ATTACHMENT Attachment 1: Draft By-law No. 6013-2018 – Devonshire Ave and County Road 4 Sanitary Sewer and Watermain Project

COUNTY OF OXFORD

BY-LAW NO. 6013-2018

BEING a by-law to mandate connection to and impose the cost of the water and sanitary sewage system to the area designated and referred to as the Devonshire Ave and County Road 4 Sanitary Sewer and Watermain Project;







AND WHEREAS the County of Oxford has installed water and sanitary services, referred to as the Devonshire Ave and County Road 4 Sanitary Sewer and Watermain Project (the “Services”), that benefit the owners of the lands as illustrated on the map attached to and forming part of this By-law as Schedule “A” with the associated property assessment role numbers shown on the list attached to and forming part of this By-law as Schedule “B” (“Benefitting Properties”);





Report No. CS 2018-12 Attachment No. 1

3. That the Total Costs attributed to the Benefiting Properties shall be apportioned to, and

collected from, the owners of the Benefitting Properties as set out in Schedule “B”. 4. That the Benefitting Properties, listed on Schedule “B” attached hereto and forming part











ToyotaAccess

OXFORD ROAD 4

OXFORD ROAD 35

OXFORD ROAD 4324202008604200

324202008604100

324202008604500

324202008604700

324202008604701

324202008604600

324202008604601

324202008604800

324202008604900

324202008605001

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0200

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900

324202008606901

Devonshire Avenue (Oxford Road 35)& Oxford Road 4

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New Sanitary ServiceLEGEND

Date:

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/2018

New Water Service


COUNTY OF OXFORD

BY-LAW NO. 6013-2018

SCHEDULE “B”

Devonshire Ave and County Road 4 Sanitary Sewer and Watermain Project


324202008605001 5,681 9,718 15,399 324202008604900 5,681 9,718 15,399 324202008604800 5,681 9,718 15,399 324202008604601 5,681 9,718 15,399 324202008604600 5,681 9,718 15,399 324202008604701 5,681 9,718 15,399 324202008604700 5,681 9,718 15,399 324202008604500 5,681 9,718 15,399 324202008604100 5,681 9,718 15,399 324202008604200 5,681 9,718 15,399 324202008606901 11,362 9,718 21,080 324202008606901 - 65,029 * 65,029 Total $68,172 $171,927 $240,099

*These properties will be billed in the future when they connect to the system and will not be subject to the mandatory connection date in the by-law.


Report No: CS 2018-13

CORPORATE SERVICES Council Date: April 25, 2018

Page 1 of 3


From: Director of Corporate Services

OILC Debenture Issues – Zorra

RECOMMENDATION 1. That By-law No. 6014-2018, being a by-law to authorize the borrowing by issuing

debentures, for a term of 5 years, in the amount of $165,200.00, for the purposes of the Township of Zorra, be presented to Council for enactment.

REPORT HIGHLIGHTS Capital projects costs to be financed by Ontario Infrastructure and Lands Corporation (OILC)

debentures for Township of Zorra benefitting property owners’ assessed share of municipal drainage works

Implementation Points Offers to purchase debentures have been received from OILC for completed or substantially completed projects previously approved by agreements between the County and OILC. Interest rates were locked down one week prior to consideration of the by-laws in order for the debenture sale to take place on May 1, 2018. The installment payments will occur every six months following the debenture issues, beginning November 1, 2018.

Financial Impact The County and the Township have updated their respective Annual Debt Repayment Limits to ensure the addition of this debt does not exceed the County and the Townships’ limits as prescribed by the Ministry of Municipal Affairs and Housing. The Treasurer has prepared this report.



Page 2 of 3

Risks/Implications Although there is no current impact on the County’s annual budget, the County is direct, joint and severally liable for default of the terms and conditions of the Area Municipalities’ debentures.


3. iii. A County that Thinks Ahead and Wisely Shapes the Future - Demonstrated commitment to

sustainability by:



DISCUSSION Background The Township of Zorra’s drainage works to be financed by OILC debentures was previously authorized for OILC financing by the passing of County By-law No. 6004-2018, dated March 14, 2018, and Township of Zorra By-law No. 13-18, dated March 20, 2018.

Comments OILC has approved applications for financing the Township’s capital projects that are now complete, or substantially complete, therefore debenture offers have been accepted as follows:

South-West Oxford Capital Projects

By-law No. Term Interest Rate

Amount to be Financed

Quinn Drain Ross Branch Improvement 2017

6014-2018 5 years 2.75% 165,200.00

$165,200.00



Page 3 of 3

Conclusions Enacting the subject debenture by-law will allow the necessary legal documents to be executed and secure long-term financing for this capital project effective May 1, 2018.

SIGNATURES

Departmental Approval: Original signed by: Lynn S. Buchner, CPA, CGA Director of Corporate Services






From: Director of Corporate Services

2018 Tax Policy By-laws RECOMMENDATIONS 1. That By-law No. 6010-2018, being a by-law to establish tax ratios and levy tax rates

for upper-tier purposes for the year 2018, be presented to Council for enactment; 2. And further, that By-law No. 6011-2018 to establish tax capping calculation

options and to set a lower limit for applying tax to new construction properties, be presented to Council for enactment.

REPORT HIGHLIGHTS To enact the necessary by-laws to set the County’s tax policy for the 2018 taxation year

Average residential property tax bill will decrease by $17 in 2018 – for County purposes only, due to a 3.6% decrease in the tax rate

2018 marks the final year of the tax capping program in Oxford County as all business class properties are at their current value assessment

Implementation Points Upon passing the by-laws introduced under this report, County and Area Municipal Finance staff will proceed with the annual capping review and tax calculation process necessary for final billings. Once final billings are calculated, a by-law establishing the decreasing limits for capped classes will be presented to Council for enactment in July. Financial Impact The approval of the recommendations contained in this report will have no financial impact beyond what has been approved in the current year’s budget.

The Treasurer has prepared this report.

Page 1 of 5



Risks/Implications There are no risks or implications that will result by adopting the recommendations contained within this report. However, irrespective of the fact that the statutory deadline for enacting tax policy by-laws is December 31st, if the enactment of these by-laws were to be deferred, the timing for final tax billings could be delayed resulting in a negative effect on the ability to maintain the necessary cashflow for the County and Area Municipalities to continue with business operations and capital works. Strategic Plan (2015-2018) County Council adopted the County of Oxford Strategic Plan (2015-2018) at its regular meeting held May 27, 2015. The initiative contained within this report supports the Values and Strategic Directions as set out in the Strategic Plan as it pertains to the following Strategic Directions: 3. iii. A County that Thinks Ahead and Wisely Shapes the Future - Demonstrated commitment to

sustainability by:



DISCUSSION Background Tax policy recommendations contained in Report No. CS 2018-06 were presented to Council at their March 14, 2018 meeting. The recommendations were formed based on collaborative perspectives of the Area Municipal Treasurers/Tax Collectors having regard for local impacts.

In response to the aforementioned report, Council gave staff direction to provide further analysis that illustrates the distribution of the tax levy on all property classes that would result by reducing the farm class ratio to 0.21 and 0.22 and how it compares with the levy distributions in 2017. In addition, staff were asked to poll other upper/single-tier rural municipalities to determine the farm tax ratios they have adopted for 2018; provide three year comparators of the County’s assessment, growth and distribution of the tax levy, by property class; and, progression of the phased CVA increases applicable to the 2017 – 2020 assessment cycle. As directed, at the March 28, 2018 County Council meeting, Council received Report No. CS 2018-08 containing the requested analysis. After careful consideration, including a presentation from the Ontario Federation of Agriculture delegation, Council deferred a decision until their April 11, 2018 meeting. At the April 11, 2018 Council meeting, staff presented Briefing Note No. CS 2018-03 containing supplementary information regarding farm tax ratio scenarios ranging from 0.215 to 0.25. In response, Council adopted the recommendation contained in Report No. CS 2018-08, amended to direct staff to prepare tax policy by-laws as proposed in the Report with the exception of the farm tax ratio which shall be set at 0.235 for 2018; and, that the necessary by-laws be presented to Council at their April 25, 2018 meeting.

Page 2 of 5



Comments At the time of submitting this report, no further information or requests to consider other tax policies options for the 2018 taxation year have been received. The 2018 tax policy by-laws are summarized in Table 1, and have been prepared in accordance with the recommendations presented in Report No. CS 2018-08 and supplementary Council direction: Table 1 – 2018 Tax Policy

Tax Policy Highlights

1. Tax Ratios Residential 1.00000 Farm 0.23500 Managed Forest 0.25000 Pipeline 1.25930 Multi-Residential 2.37000 Commercial 1.90180 Industrial 2.63000

2. Tax Rate Reductions for Prescribed Property Subclasses

Tax rate discounts – for vacant lands and farmland awaiting development Farm 55% Commercial 30% Industrial 35%

3. Tax Rates for Upper Tier Purposes Tax rates are calculated using the ratios and tax reductions set out above and the levy amount required to be raised for the following purposes: General - $56,060,907 Library - $3,604,322 Woodstock Police Services Court Security and

Prisoner Transportation - $117,255

5. Lower Limit for Applying Tax to New Construction Properties

Lower limit set at 100% for starting tax levels for new construction properties that become eligible within the 2017 taxation year

6. Capping calculation options Employing all available tools to opt-out of capping program for multi-residential, commercial and industrial classes

Page 3 of 5



Table 2 presents the impact of 2018 tax policy on the average residential household, indicating that the average residential household will see a decrease of approximately $17 in their 2018 property tax bill related to County services, excluding area rated services. Table 2 – 2018 Tax Impact on Average Single Family Residential Property – General Levy Single Family Detached Residential

2017 2018 $ Change %

Change Actual Proposed Phased CVA $252,119 $257,034 $4,915 1.95% General tax rate 0.00378327 0.00364549 -0.00013778 -3.64% General tax $954 $937 -$17 -1.76% Single Family Detached Residential

2017 2018 $ Change %

Change Actual Proposed Phased CVA $200,000 $200,000 $0 0.00% General tax rate 0.00378327 0.00364549 -0.00013778 -3.64% General tax $757 $729 -$28 -3.64%

Similarly, Table 3 presents the impact of 2018 tax policy based on the composite tax rates for the general levy and the two special levies – Library services and Woodstock Police Services Court Security and Prisoner Transportation Grant. The special Grant levy is new in 2018 and applies to all area municipalities with the exception of Woodstock, the same municipalities supporting the Library special levy. Table 3 indicates that the average residential household in those municipalities affected by the special area levies will see an increase of approximately $11 in their 2018 property tax bill over 2017. Table 3 – 2018 Tax Impact on Average Single Family Residential Property – Composite Levy

Single Family Detached Residential

2017 2018 $ Change % Change

Actual Proposed

Phased CVA $252,119 $257,034 $4,915 1.95% Composite tax rate 0.00417442 0.0041376 -0.00003678 -0.88% Composite tax $1,052 $1,064 $11 1.05%

Single Family Detached Residential

2017 2018 $ Change % Change

Actual Proposed

Phased CVA $200,000 $200,000 $0 0.00% Composite tax rate 0.00417442 0.0041376 -0.00003678 -0.88% Composite tax $835 $828 -$7 -0.88%

Page 4 of 5



Conclusions A final step in the 2018 tax policy process will be the passing of a by-law to adopt decreasing limits for capped classes. This by-law has historically been presented to Council for enactment prior to final tax bills being prepared in July. Considering all business class properties in Oxford County will be at their current value assessment in 2018, there will not be a capping program in the future, which means passing by-laws to adopt capping parameters and funding the cost of the capping program will no longer be required after this year.

SIGNATURES Departmental Approval: Original signed by: Lynn S. Buchner, CPA, CGA Director of Corporate Services Approved for submission: Original signed by:


Page 5 of 5

Report No: PW 2018-17

PUBLIC WORKS Council Date: April 25, 2018

Page 1 of 4


From: Director of Public Works

Woodstock Street South Reconstruction, Tavistock

RECOMMENDATION

1. That County Council authorize a transfer of $60,000 from the Tavistock Wastewater reserves to address the budget shortfall for sanitary sewer replacements that will be included in the Woodstock Street South Road Reconstruction, Tavistock project.

REPORT HIGHLIGHTS The Woodstock Street South Reconstruction project is being led by the Township of East

Zorra-Tavistock.

Oxford County has partnered with the Township on this project to install a new watermain, replace sanitary sewers, replace storm sewers and curbs, and resurface Woodstock St. South between Hope Street and Bauer Street.

The Township received six tender submissions for the work and the County’s portion totals $752,415, plus HST.

The County’s 2018 capital budget includes $1.15 million for this project, but does not include funds for sanitary sewer replacements, estimated at $60,000.

Implementation Points

Upon approval of the recommendations contained in this report, the successful contractor will be authorized to proceed with the sanitary sewer replacement work as part of the Woodstock Street South Reconstruction project.

Financial Impact The approved 2018 budget includes sufficient funding for roadwork, storm sewer work and watermain installation as part of Woodstock Street South Reconstruction project. However, no funds have been approved in the 2018 capital budget for the sanitary sewer work. Budgetary implications are summarized in Table 1 below.

Table 1 - Funding for Woodstock Street South Reconstruction

Work Item 2018 Budget Low Bid Surplus/Deficit

Road and Storm Sewers $600,000 $511,089 $88,911

Watermain Installation $550,000 $193,274 $356,726

Sanitary Sewers $0 $48,052 -$48,052

Report No: PW 2018-17 PUBLIC WORKS


Page 2 of 4

The construction cost of $48,052 for sanitary sewer replacements plus miscellaneous costs and contingency allowance results in an overall budget deficit of $60,000 for the sewer work. Miscellaneous cost items include design fees, contract administration, staff wages, permit fees and non-refundable HST. The Tavistock Wastewater reserve has a budgeted 2018 year-end balance of $1.25 Million. The Treasurer has reviewed this report and agrees with the above noted financial impact information.

Risks/Implications If the sanitary sewer is not replaced as part of this project, the existing deficiencies may lead to failure, resulting in an emergency repair. An emergency repair would require a road closure and would cause disruption to the public and businesses. This would cost significantly more to repair since a full road restoration would be required. Overall, this project has the potential risks that would be associated with any construction project. Construction bonds and insurance are required by the contractor to mitigate risks related to contractor performance. Communication with adjacent businesses and property owners has commenced and further communication is planned prior to, and during construction. Strategic Plan (2015-2018) County Council adopted the County of Oxford Strategic Plan (2015-2018) at its regular meeting held May 27, 2015. The initiative contained within this report supports the Values and Strategic Directions as set out in the Strategic Plan as it pertains to the following Strategic Directions:

1. i. A County that Works Together – Strengthen, diversify and broaden the economic/prosperity base through:

- Enhanced inter-municipal cooperation to create a clearly defined economic development strategy


- Maintaining and strengthening core infrastructure






Page 3 of 4

DISCUSSION

Background

Oxford County and Township of East Zorra-Tavistock have partnered to complete the Woodstock Street South Reconstruction project in Tavistock during the 2018 construction season. Oxford’s watermain design and road construction specifications were incorporated into the overall tender package that was issued by the Township.

Attachment 1 illustrates the County’s scope of work, which includes road reconstruction and resurfacing, storm sewer and curb replacements, watermain installation and water service replacements. Sanitary sewer spot repairs were also originally included, however, in the late stages of detailed design, more significant deficiencies with the existing sanitary sewer became apparent as indicated by in-pipe video inspection which revealed that approximately 150m of sewer should be fully replaced. While the originally planned spot repairs were to be funded by the 2018 operational repair and maintenance budgets, the cost to fully replace the sewers far exceeds these available funds.

The contractor’s tentative schedule shows the work being completed within 5 months. The construction start date will be confirmed, as it is dependent on the contract award date and utility relocations.

Comments

Six tender submissions from prequalified contractors were received and opened by Township staff on March 29, 2018.

Oxford staff have reviewed the submissions with respect to Oxford’s work and confirmed that the low bid received from Steve Smith Construction represents good value.

The Tavistock business community and residents have been consulted throughout design to receive input and to help mitigate the potential negative impacts on the local community. Contract administration and construction site inspection will be led by the Township and their consultant, K. Smart & Associates.

Conclusion

Staff review of the bid submissions has confirmed that the low bid represents good value for the work. The current project provides an appropriate opportunity to address the sanitary sewer deficiencies, thus avoiding future road disruptions and higher replacement costs. As such, it is



Page 4 of 4

appropriate to transfer funds from the Tavistock Wastewater reserves to complete this work as part of the Woodstock Street South Reconstruction project.

SIGNATURES

Report Author:

Original signed by:

Mark Maxwell, P.Eng. Supervisor of Engineering Services

Departmental Approval:

Original signed by:

David Simpson, P.Eng., PMP Director of Public Works


Original signed by:


ATTACHMENT

Attachment 1: Map - Woodstock Street South Reconstruction, Tavistock

HOPE

ST W

WILLIAM ST S

ADAM

ST

WETT

LAUF

ER ST

MARIA ST

WILLIAM ST N

LIEBL

ER ST

BAUER ST

MOGK ST

WILTON ST

CENTENNIAL DRHALLIDAY DR

OXFO

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LUNOR CRT

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MARIA ST

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LEGENDNEW SANITARYNEW WATERMAIN

FULL ROAD EXCAVATION

MILL & PAVED

NEW STORM

Document Path: X:\PUBLIC WORKS\C-11 REPORTS TO COUNCIL ATTACHMENTS\2018\PW 2018-17\PW 2018-17.mxd

DECE

W ST.

Attachment 1 to PW 2018-17April 25, 2018



Page 1 of 3


From: Director of Public Works

Oxford Road 59 Reduced Speed Zone Modifications

RECOMMENDATIONS 1. That a By-law be enacted to amend By-law No. 5725-2015 Schedule “A” to revise

the times when the reduced speed limit is in effect within the designated school zone on Oxford Road 59 (Stover Street South) in the Township of Norwich;

2. And further, that the Ontario Provincial Police and Township of Norwich be

advised of the amendment to By-law No. 5725-2015.

REPORT HIGHLIGHTS A section of Oxford Road 59 (Stover Street South), adjacent to Emily Stowe Public

School in the community of Norwich, is a designated school zone with a reduced speed rate (40 km/hr) effective 8:15 am to 9:00 am and 2:30 pm to 3:00 pm, Monday to Friday.

The designated school zone at this location is identified with regulatory signage complete with flashing amber lights that are programmed to activate during the prescribed times.

The Township of Norwich Police Service Board adopted a recommendation at its March 21, 2018 meeting to recommend to County Council that the current times of the school zone/speed reduction be revised to 8:15 am to 9:00 am, 10:40 am to 11:30 am, 1:10 pm to 1:50 pm, and 3:15 pm to 4:00 pm.

Implementation Points If authorized by County Council, a By-law amendment will be presented to County Council at the May 9, 2018 Council meeting. Following the enactment of the By-law amendment, County of Oxford staff will reprogram the school zone flashing lights to activate during the revised times.



Page 2 of 3

Financial Impact With the exception of staff time, there is no financial impact associated with the adoption of the recommendations contained in this report. The Treasurer has reviewed this report and agrees with the financial impact information.

Risks/Implications Revising the times during which the reduced speed rate is in effect will enhance public safety.



- Working with community partners and organizations to maintain / strengthen public safety

DISCUSSION

Background County Council authorized the implementation of a 40 km/hr speed zone on Oxford Road 59 (Stover Street South), adjacent to Emily Stowe Public School in Norwich, through Report No. PW 2016-65. Subsequently, County of Oxford By-law No. 5725-2015 was amended by By-law No. 5889-2016 to lower the speed at this location from 8:15 am to 9:00 am and 2:30 pm to 3:00 pm, Monday to Friday. The school/reduced speed zone at this location is identified with regulatory signage equipped with flashing amber lights that are programmed to activate during the prescribed times. Staff received correspondence from the Township of Norwich (Attachment 1) advising of a recommendation adopted by the Township of Norwich Police Service Board, recommending that County Council revise the times during which the reduced speed is in effect at this location to correspond with school start and end times, as well as nutrition and lunch breaks. The suggested timings are as follows: 8:15 am to 9:00 am, 10:40 am to 11:30 am, 1:10 pm to 1:50 pm and 3:15 pm to 4:00 pm, Monday to Friday while school is in session.

http://www.oxfordcounty.ca/portals/15/Documents/News%20Room/5601_0_Nov_23_2016_Agenda_version01.pdf#page=77



Page 3 of 3

Comments Staff have reviewed the request from the Township of Norwich Police Service Board and support the recommendations to revise the prescribed times during which the 40 km/hr speed limit is in effect, within the Emily Stowe Public School school zone.

Conclusion Revisions to the prescribed times of the school/reduced speed zone on Oxford Road 59 (Stover Street South) in Norwich that correspond with school start/end times and breaks will enhance safety for students and motorists.

SIGNATURES

Report Author: Original signed by: Scott Boughner, C.Tech., CRS-S Supervisor of Transportation

Departmental Approval: Original signed by: David Simpson, P.Eng., PMP Director of Public Works


Original signed by:


ATTACHMENT Attachment 1: Township of Norwich Letter Re: School Zone Flashing Lights – Stover Street South, March 29, 2018

Attachment 1 to PW 2018-18April 25, 2018

PENDING ITEMS

Council Lead

Meeting Date Issue Pending Action Dept. Time Frame

24-May-17 Resolution No. 8 - Princeton Wastewater Servicing Solution Report PW Q-1 2018

24-May-17 5935-2017 - Natural Resource Gas Limited Franchise Agreement 3rd Reading PW Subject to

OEB Order

10-Jan-18 Resolution No. 8 - Blandford-Blenheim resolution requesting the County Report CP Q-1 2018

initiate a lands needs assessment including the need for future

residential growth - referred to Community Planning.

14-Mar-18 PW 2018-05 - Advancing Zero Waste - A Waste Recovery and Final Report PW June 2018

Reduction Technology Assessment Update

COUNTY OF OXFORD

BY-LAW NO. 6010-2018

BEING a By-Law to Establish Tax Ratios and Levy Tax Rates for Upper-Tier Purposes for the Year 2018. WHEREAS the Council of the County of Oxford has by By-Law No. 5987-2018 prepared and adopted estimates of all sums required during the year for the purposes of the Municipality pursuant to Section 289 of the Municipal Act, 2001, S.O.2001 c.25, as amended;

AND WHEREAS the apportionment of the County’s levy shall be based on the 2018 budget for the County as set out in By-Law No. 5987-2018;

AND WHEREAS it is necessary to apportion the General Levy in the amount of $56,060,907 required for County purposes among the lower-tier municipalities;

AND WHEREAS it is necessary to apportion the Library Levy in the amount of $3,604,322 for County purposes among certain of the lower-tier municipalities; AND WHEREAS it is necessary to apportion the Woodstock Police Services Court Security and Prisoner Transportation Grant Levy in the amount of $117,255 for County purposes among certain of the lower-tier municipalities; AND WHEREAS the County of Oxford is required to establish tax ratios pursuant to Section 308 of the Municipal Act, 2001, S.O.2001 c.25, as amended; AND WHEREAS the tax ratios determine the relative amount of taxation to be borne by each property class; AND WHEREAS Section 7 of the Assessment Act and Part II of O.Reg 282/98 (the “Prescribed Property Classes”) provides for the establishment of tax ratios on the property classes prescribed pursuant to the 2018 taxation year; AND WHEREAS the County of Oxford is required by Section 313 of the Municipal Act, 2001, S.O.2001 c.25, as amended to provide for tax rate reductions for prescribed property subclasses for the Municipality and its lower-tier municipalities;

AND WHEREAS the property subclasses subject to tax rate reductions are those prescribed under s.8(1) of the Assessment Act, R.S.O. 1990, c.A.31, as amended;

AND WHEREAS the Minister of Finance has prescribed the percentage reductions the subclasses for farm land awaiting development in Ontario Regulation 383/98, as amended;

AND WHEREAS that tax rate reductions reduce the tax rates that would otherwise be levied for municipal purposes;

AND WHEREAS the property classes have been prescribed pursuant to Section 7 of the Assessment Act, R.S.O. 1990, c.A.31, as amended;

AND WHEREAS Section 311 of the Municipal Act, 2001, S.O.2001 c.25, as amended, provides for the establishment of:

i) the rates to be levied in each year;

ii) the installments in which the taxes to be raised shall be paid;

iii) the rate of interest to be paid on the amount in default if a lower-tier municipality fails to make a payment or portion thereof;

AND WHEREAS all property assessment rolls on which the 2018 taxes are to be levied have been returned and revised pursuant to the provisions of the Assessment Act, R.S.O. 1990, c.A.31, as amended;

AND WHEREAS the sums required by taxation in the year 2018 for general County purposes are to be levied by the lower-tier municipalities as directed by the County’s By-Law pursuant to s.311(2) of the Municipal Act, 2001, S.O.2001 c.25, as amended by Ontario regulation 99/05;

AND WHEREAS the sums required by taxation in the year 2018 for County Library purposes are to be levied by certain lower-tier municipalities as directed by the County’s By-Law pursuant to s.311(4) of the Act, as amended by Ontario regulation 99/05;

AND WHEREAS the sums required by taxation in the year 2018 for Woodstock Police Services Court Security and Prisoner Transportation Grant purposes are to be levied by certain lower-tier municipalities as directed by the County’s By-Law pursuant to s.311(4) of the Act, as amended by Ontario regulation 99/05;

AND WHEREAS the tax rates on the Prescribed Property Classes and Prescribed Property Subclasses have been calculated in accordance with the provisions of the Municipal Act, 2001, S.O.2001 c.25, as amended, and the manner set out herein.

NOW THEREFORE the Council of the County of Oxford hereby enacts as follows:

1. That for the taxation year 2018, the tax ratio for property in:

a) residential/farm property class is 1.0000; b) multi-residential property class is 2.37; c) commercial property class is 1.9018; d) industrial property class is 2.6300; e) large industrial property class is 2.6300; f) landfill property class is 1.9018; g) residual industrial property class is 2.6300; h) pipelines property class is 1.2593; i) farmlands property class is 0.2350; j) managed forest property class is 0.2500;

2. For the year 2018, in the County, the lower-tier municipalities shall levy upon the Prescribed Property Classes, the rates of taxation for current value assessment for general purposes set out in Schedule “A” attached hereto which forms part of this By-Law; and for library purposes set out in Schedule “B” attached hereto which forms part of this By-Law; and, and for Woodstock Police Services Court Security and Prisoner Transportation Grant purposes set out in Schedule “C” attached hereto which forms part of this By-Law.

3. The levy of $56,060,907 for County General purposes shall be raised in each lower-tier municipality in accordance with the details set out in Schedule “A” attached hereto which forms part of this By-Law.

4. The levy of $3,604,322 for County Library purposes shall be raised in each lower-tier municipality in accordance with the details set out in Schedule “B” attached hereto which forms part of this By-Law.

5. The levy of $117,255 for County Woodstock Police Services Court Security and Prisoner Transportation Grant purposes shall be raised in each lower-tier municipality in accordance with the details set out in Schedule “C” attached hereto which forms part of this By-Law.

6. Pursuant to section 311(13) and (18) of the Municipal Act, 2001, S.O.2001 c.25, as amended, and subject to the adjustments provided for in s.311(14) of the Municipal Act, 2001, S.O.2001 c.25, as amended, the amounts raised by each lower-tier municipality in accordance with Schedules “A”, “B” and “C” shall be paid to the treasurer of the County in the installments on Schedule “D”.

7. Pursuant to s.311(18) of the Municipal Act, 2001, S.O.2001 c.25, as amended, in the event a lower-tier municipality fails to make any payment or portion thereof, as provided for in this By-Law, the defaulting lower-tier municipality shall pay interest on the amount past due at the rate of 15% per annum from the date payment is due until it is made.

8. This By-Law shall apply to the year 2018. READ a first and second time this 25th day of April, 2018. READ a third time and finally passed in this 25th day of April, 2018.



COUNTY OF OXFORDBY-LAW NO. 6010-2018

SCHEDULE A

2018 Tax Rates and Levy for General Purposes

Blandford- East Zorra- South-WestProperty Class RTC RTQ Tax Rate Total Blenheim Tavistock Ingersoll Norwich Oxford Tillsonburg Woodstock Zorra

Residential R T 0.00364549 $36,211,768 $2,972,194 $2,632,362 $3,654,623 $3,652,323 $2,500,217 $4,947,007 $12,640,303 $3,212,739Residential Farmland Awaiting Dev R 1 0.00164047 2,306 0 60 211 0 0 2,035 0 0Multi-residential M T 0.00863981 1,656,757 31,947 106,567 206,432 23,090 3,462 465,552 790,729 28,978Multi-residential Farmland Awaiting Dev M 1 0.00164047 835 0 0 0 0 0 0 835 0Commercial C T 0.00693299 5,221,714 322,594 220,924 651,934 311,454 230,657 815,054 2,494,012 175,085Commercial Vacant Units C U 0.00485310 61,072 2,477 2,300 6,808 2,551 4,056 5,163 36,040 1,677Commercial Vacant Land C X 0.00485310 85,855 10,653 2,694 9,070 5,221 1,565 8,395 46,273 1,984Commercial New Construction X T 0.00693299 1,022,246 12,813 43,812 167,040 45,268 7,376 75,221 644,515 26,201Comm - New Const. - Vacant X U 0.00485310 7,276 0 111 1,248 0 0 166 4,447 1,304Shopping Centres S T 0.00693299 620,923 0 0 15,649 0 0 183,520 421,754 0Shopping Centres Vacant S U 0.00485310 1,772 0 0 65 0 0 531 1,176 0Parking Lot G T 0.00693299 3,217 0 0 0 0 0 478 2,739 0Shopping Centre - New Const. Z T 0.00693299 171,598 0 0 0 0 0 0 171,598 0Office Building New Construction Y T 0.00693299 34,509 0 0 0 0 0 0 34,509 0Industrial I T 0.00958764 1,537,815 57,931 40,742 203,664 88,255 99,106 280,330 605,981 161,806Industrial Vacant Units I U 0.00623197 31,437 281 676 294 3,999 2,893 3,725 13,400 6,169Industrial Vacant Land I X 0.00623197 83,105 0 726 16,504 3,126 1,476 3,433 56,139 1,701Industrial New Construction J T 0.00958764 399,689 0 0 9,242 54,006 0 53,163 248,377 34,901Industrial New Cons - Vacant J U 0.00623197 4,544 0 0 0 0 0 0 4,544 0Large Industrial L T 0.00958764 3,286,029 26,045 57,425 610,243 0 157,286 200,141 2,181,131 53,758Large Industrial Vacant L U 0.00623197 138,101 0 0 14,067 0 3,516 277 120,241 0Large Industrial New Construction K T 0.00958764 126,465 0 0 0 0 49,256 0 77,209 0Lg Ind - New Const. - Vacant K U 0.00623197 1,739 0 0 0 0 1,078 0 661 0Pipelines P T 0.00459077 1,127,233 392,853 212,821 19,279 40,454 32,741 23,672 55,241 350,172Farmland F T 0.00085669 4,213,291 598,477 718,750 670 829,981 803,644 7,933 24,652 1,229,184Managed Forests T T 0.00091137 9,611 1,850 970 0 801 984 0 1,387 3,619

$56,060,907 $4,430,115 $4,040,940 $5,587,043 $5,060,529 $3,899,313 $7,075,796 $20,677,893 $5,289,278



SCHEDULE B

2018 Tax Rates and Levy for Library Purposes


Residential R T 0.00037135 $2,401,130 $302,766 $268,148 $372,281 $372,048 $254,687 $503,931 $0 $327,269Residential Farmland Awaiting R 1 0.00016711 234 0 6 21 0 0 207 0 0Multi-residential M T 0.00088010 88,218 3,254 10,855 21,028 2,352 353 47,424 0 2,952Commercial C T 0.00070623 277,857 32,861 22,504 66,409 31,726 23,496 83,026 0 17,835Commercial Vacant Units C U 0.00049436 2,550 252 234 694 260 413 526 0 171Commercial Vacant Land C X 0.00049436 4,031 1,085 274 924 532 159 855 0 202Commercial New Construction X T 0.00070623 38,477 1,305 4,463 17,016 4,611 751 7,662 0 2,669Commercial New Con Vacant X U 0.00049436 288 0 11 127 0 0 17 0 133Shopping Centres S T 0.00070623 20,288 0 0 1,594 0 0 18,694 0 0Shopping Centres Vacant S U 0.00049436 61 0 0 7 0 0 54 0 0Parking Lot G T 0.00070623 49 0 0 0 0 0 49 0 0Industrial I T 0.00097665 94,921 5,901 4,150 20,746 8,990 10,096 28,556 0 16,482Industrial Vacant Units I U 0.00063482 1,837 29 69 30 407 295 379 0 628Industrial Vacant Land I X 0.00063482 2,746 0 74 1,681 318 150 350 0 173Industrial New Construction J T 0.00097665 15,412 0 0 941 5,501 0 5,415 0 3,555Large Industrial L T 0.00097665 112,551 2,653 5,850 62,163 0 16,022 20,387 0 5,476Large Industrial Vacant L U 0.00063482 1,819 0 0 1,433 0 358 28 0 0Large Industrial New Construct K T 0.00097665 5,017 0 0 0 0 5,017 0 0 0Large Industrial New Con Vaca K U 0.00063482 110 0 0 0 0 110 0 0 0Pipelines P T 0.00046764 109,198 40,018 21,679 1,964 4,121 3,335 2,411 0 35,670Farmland F T 0.00008727 426,690 60,966 73,218 68 84,549 81,866 808 0 125,215Managed Forests T T 0.00009284 838 188 99 0 82 100 0 0 369

$3,604,322 $451,278 $411,634 $569,127 $515,497 $397,208 $720,779 $0 $538,799



SCHEDULE C

2018 Tax Rates and Levy for Woodstock Police Services Court Security and Prisoner Transportation Grant Purposes


Residential R T 0.00001208 $78,116 $9,850 $8,724 $12,111 $12,104 $8,286 $16,394 $0 $10,647Residential Farmland Awaiting R 1 0.00000544 8 0 0 1 0 0 7 0 0Multi-residential M T 0.00002863 2,870 106 353 684 77 11 1,543 0 96Commercial C T 0.00002297 9,037 1,069 732 2,160 1,032 764 2,700 0 580Commercial Vacant Units C U 0.00001608 83 8 8 23 8 13 17 0 6Commercial Vacant Land C X 0.00001608 131 35 9 30 17 5 28 0 7Commercial New Construction X T 0.00002297 1,250 42 145 553 150 24 249 0 87Commercial New Con Vacant X U 0.00001608 9 0 0 4 0 0 1 0 4Shopping Centres S T 0.00002297 660 0 0 52 0 0 608 0 0Shopping Centres Vacant S U 0.00001608 2 0 0 0 0 0 2 0 0Parking Lot G T 0.00002297 2 0 0 0 0 0 2 0 0Industrial I T 0.00003177 3,087 192 135 675 292 328 929 0 536Industrial Vacant Units I U 0.00002065 59 1 2 1 13 10 12 0 20Industrial Vacant Land I X 0.00002065 89 0 2 55 10 5 11 0 6Industrial New Construction J T 0.00003177 502 0 0 31 179 0 176 0 116Large Industrial L T 0.00003177 3,660 86 190 2,022 0 521 663 0 178Large Industrial Vacant L U 0.00002065 60 0 0 47 0 12 1 0 0Large Industrial New Construct K T 0.00003177 163 0 0 0 0 163 0 0 0Large Industrial New Con Vaca K U 0.00002065 4 0 0 0 0 4 0 0 0Pipelines P T 0.00001521 3,551 1,302 705 64 134 108 78 0 1,160Farmland F T 0.00000284 13,885 1,984 2,383 2 2,751 2,664 26 0 4,075Managed Forests T T 0.00000302 27 6 3 0 3 3 0 0 12

$117,255 $14,681 $13,391 $18,515 $16,770 $12,921 $23,447 $0 $17,530

By-law No. 6010-2018 Schedule "C"


SCHEDULE D

2018 Tax Rates and Levy Installment Dates

Total Blandford - East Zorra- Ingersoll Norwich South-West Tillsonburg Woodstock ZorraBlenheim Tavistock Oxford

General $56,060,907 $4,430,115 $4,040,940 $5,587,043 $5,060,529 $3,899,313 $7,075,796 $20,677,893 $5,289,278Library 3,604,322 451,278 411,634 569,127 515,497 397,208 720,779 0 538,799Grant1 117,255 14,681 13,391 18,515 16,770 12,921 23,447 0 17,530Total 59,782,484 4,896,074 4,465,965 6,174,685 5,592,796 4,309,442 7,820,022 20,677,893 5,845,607

Less Interim Levy 29,362,216 2,401,023 2,124,869 3,083,100 2,701,077 2,126,972 3,903,806 10,139,451 2,881,918

Balance 30,420,268 2,495,051 2,341,096 3,091,585 2,891,719 2,182,470 3,916,216 10,538,442 2,963,689

Due Dates:September 28, 2018 15,210,136 1,247,526 1,170,548 1,545,793 1,445,860 1,091,235 1,958,108 5,269,221 1,481,845December 14, 2018 15,210,132 1,247,525 1,170,548 1,545,792 1,445,859 1,091,235 1,958,108 5,269,221 1,481,844

$30,420,268 $2,495,051 $2,341,096 $3,091,585 $2,891,719 $2,182,470 $3,916,216 $10,538,442 $2,963,689

Note 1 - Woodstock Police Services Court Security and Prisoner Transportation Grant

By-law No. 6010-2018 Schedule "D"

COUNTY OF OXFORD

BY-LAW NO. 6011-2018

BEING a By-Law to Adopt Municipal Options related to Part IX of the Municipal Act, 2001; “Limitation on Taxes for Certain Property Classes”. WHEREAS the County of Oxford (hereinafter referred to as the “Municipality”) may, in accordance with section 329.1 of the Municipal Act, 2001, S.0. 2001 c.25, as amended (hereinafter referred to as “The Act”) and Ontario Regulation 73/03, as made and amended under The Act, modify the provisions and limits set out in Part IX of The Act, with respect to the calculation of taxes for municipal and school purposes for properties in the Multi-Residential, Commercial and Industrial property classes;

AND WHEREAS the Municipality did, in accordance with the terms and provisions of the Ontario Regulation 75/03 as made and amended under The Act, pass a by-law to phase-out the application of Part IX of The Act for Multi-Residential and Commercial property classes in 2016;

AND WHEREAS the Municipality may, in accordance with the terms and provisions of Ontario Regulation 73/03 as made and amended under The Act, pass a by-law ending the application of Part IX The Act, for the Multi-Residential property class; AND WHEREAS for purposes of this by-law the Commercial classes shall be considered a single property class and the Industrial classes shall be deemed to be a single property class;

AND WHEREAS “uncapped taxes” means, the taxes for municipal and school purposes that would be levied for the taxation year but for the application of Part IX of The Act;

AND WHEREAS “capped taxes” means, the taxes for municipal and school purposes that shall be levied for the taxation year as a result of the application of Part IX of the Act;

NOW THEREFORE the Council of the County of Oxford hereby enacts the following to provide for the administration and application of Part IX of The Act:

1. THAT having determined that the eligibility requirements set out under Section 8.2 of Ontario Regulation 73/03 have been met in respect of the Multi-Residential property class, the Municipality opts to end the application of Part IX of The Act for this class for the 2018 and subsequent taxation years.

2. AND THAT in accordance with Section 8.3 of Ontario Regulation 73/03, the Municipality opts to continue the phase-out of the application of Part IX of The Act for the Commercial property classes with 2018 being the third year of phase-out.

3. AND THAT having determined that the eligibility requirements set out under Section 8.3 of

Ontario Regulation 73/03 have been met in respect of the Industrial property class, The Municipality opts to phase-out the application of Part IX of The Act for that class with the first year of the phase-out being 2018.

4. AND THAT paragraphs 1, 2 and 3 of Subsection 329.1 (1) of The Act shall apply to the

Commercial and Industrial property classes for 2018, whereby

(i) In determining the amount of taxes for municipal and school purposes for the year under Subsection 329 (1) and the amount of the tenant’s cap under Subsection 332 (5), the amount to be added under paragraph 2 of Subsection 329 (1), and the increasing amount under paragraph 2 of Subsection 332 (5) shall be the greater of:

(a) The amount of the uncapped taxes for the previous year multiplied by ten per cent

(10%), and (b) The amount of the capped taxes for the previous year multiplied by ten per cent

(10%).

(ii) The amount of the taxes for municipal and school purposes for a property for a taxation year shall be the amount of the uncapped taxes for the property for that year if the amount of the uncapped taxes exceeds the amount of the taxes for municipal and school purposes for the property for the taxation year as determined under Section 329,

as modified under Section 329.1 of The Act and this Section, by five hundred dollars ($500.00) or less.

5. AND THAT paragraphs 1, 2 and 3 of Subsection 8.0.2 (2) of Ontario Regulation 73/03 shall

apply to the Commercial and Industrial property classes for 2018 whereby properties that meet any of the following conditions shall be exempt from the capping calculations set out under Part IX of The Act for the taxation year:

(i) The capped taxes for the property in the previous year were equal to its uncapped taxes

for that year. (ii) The capped taxes for the property in the previous year were lower than the property’s

uncapped taxes for that year, and the current year’s capped taxes would be higher than the current year’s uncapped taxes if Part IX were applied.

(iii) The capped taxes for the property in the previous year were higher than the property’s

uncapped taxes for that year, and the current year’s capped taxes would be lower than the current year’s uncapped taxes if Part IX were applied.

6. AND THAT Section 15.0.1 of Ontario Regulation 73/03 shall apply to the Commercial and

Industrial property classes for 2018 whereby, but for the application of that section, the capped taxes for the property would be less than the uncapped taxes for the property, the lesser of the following amounts shall be added to the capped taxes calculated in the absence of this adjustment: (i) The amount, if any, by which the current year’s uncapped taxes exceed the previous

year’s uncapped taxes; and (ii) The amount of that the current year’s uncapped taxes exceed the capped taxes

calculated in the absence of this adjustment. 7. AND THAT paragraph 8 of Subsection 329.1 (1) of The Act shall apply to the Commercial and

Industrial property classes for 2018 whereby all properties that become eligible within the meaning of Subsection 331 (20) of The Act, the taxes for municipal and school purposes for the year or portion of the year shall be the greater of the amount of the taxes determined under Subsection 331 (2); and the uncapped taxes for the property.

8. AND THAT this by-law shall come into force and take effect upon third and final reading.




COUNTY OF OXFORD

BY-LAW NO. 6012-2018

BEING a by-law to mandate connection to and impose the cost of the water and sanitary sewage system to the area designated and referred to as the Potters Road Sanitary Sewer and Watermain Project;







AND WHEREAS the County of Oxford has installed water and sanitary services, referred to as the Potters Road Sanitary Sewer and Watermain Project (the “Services”), that benefit the owners of the lands as illustrated on the map attached to and forming part of this By-law as Schedule “A” with the associated property assessment role numbers shown on the list attached to and forming part of this By-law as Schedule “B” (“Benefitting Properties”);





3. That the Total Costs attributed to the Benefiting Properties shall be apportioned to, and collected from, the owners of the Benefitting Properties as set out in Schedule “B”.

4. That the Benefitting Properties, listed on Schedule “B” attached hereto and forming part











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COUNTY OF OXFORD

BY-LAW NO. 6012-2018

SCHEDULE “B”

Potters Road Sanitary Sewer and Watermain Project


320402201000500 - 6,729 6,729 320402201000600 - 6,729 6,729 320402201000800 3,260 6,729 9,989 320402201000700 - 6,729 6,729 320402201000900 3,260 6,729 9,989 320402201000702 - 6,729 6,729 320402201001000 - 6,729 6,729 320402201001400 3,260 6,729 9,989 320402201002000 3,260 6,729 9,989 320402201002050 3,260 6,729 9,989 320402201002100 - 6,729 6,729 Total $16,300 $74,019 $90,319


COUNTY OF OXFORD

BY-LAW NO. 6013-2018

BEING a by-law to mandate connection to and impose the cost of the water and sanitary sewage system to the area designated and referred to as the Devonshire Ave and County Road 4 Sanitary Sewer and Watermain Project;







AND WHEREAS the County of Oxford has installed water and sanitary services, referred to as the Devonshire Ave and County Road 4 Sanitary Sewer and Watermain Project (the “Services”), that benefit the owners of the lands as illustrated on the map attached to and forming part of this By-law as Schedule “A” with the associated property assessment role numbers shown on the list attached to and forming part of this By-law as Schedule “B” (“Benefitting Properties”);





3. That the Total Costs attributed to the Benefiting Properties shall be apportioned to, and

collected from, the owners of the Benefitting Properties as set out in Schedule “B”. 4. That the Benefitting Properties, listed on Schedule “B” attached hereto and forming part











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COUNTY OF OXFORD

BY-LAW NO. 6013-2018

SCHEDULE “B”

Devonshire Ave and County Road 4 Sanitary Sewer and Watermain Project


324202008605001 5,681 9,718 15,399 324202008604900 5,681 9,718 15,399 324202008604800 5,681 9,718 15,399 324202008604601 5,681 9,718 15,399 324202008604600 5,681 9,718 15,399 324202008604701 5,681 9,718 15,399 324202008604700 5,681 9,718 15,399 324202008604500 5,681 9,718 15,399 324202008604100 5,681 9,718 15,399 324202008604200 5,681 9,718 15,399 324202008606901 11,362 9,718 21,080 324202008606901 - 65,029 * 65,029 Total $68,172 $171,927 $240,099

*These properties will be billed in the future when they connect to the system and will not be subject to the mandatory connection date in the by-law.


COUNTY OF OXFORD

BY-LAW NUMBER 6014-2018

A BY-LAW OF THE COUNTY OF OXFORD TO AUTHORIZE THE BORROWING UPON AMORTIZING DEBENTURES IN THE PRINCIPAL AMOUNT OF $165,200.00 TOWARDS THE COST OF A CAPITAL WORK OF THE CORPORATION OF THE TOWNSHIP OF ZORRA SET OUT IN SCHEDULE “A” TO THIS BY-LAW

WHEREAS subsection 401 (1) of the Municipal Act, 2001, as amended (the “Act”) provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way, and may issue debentures and prescribed financial instruments and enter prescribed financial agreements for or in relation to the debt;

AND WHEREAS subsection 408 (2.1) of the Act provides that a municipality may issue a debenture or other financial instrument for long-term borrowing only to provide financing for a capital work;

AND WHEREAS the Act also provides that the “regional municipality” means an upper-tier municipality that was a regional or district municipality or the County of Oxford on December 31, 2002;

AND WHEREAS the Act also provides that a municipality shall authorize long-term borrowing by the issue of debentures or through another municipality under section 403 or 404 of the Act;

AND WHEREAS section 403 of the Act provides that a by-law of an upper-tier municipality authorizing the issuing of debentures for the purposes or joint purposes of one or more of its lower-tier municipalities may require those lower-tier municipalities to make payments in each year to the upper-tier municipality in the amounts and on the dates specified in the by-law and subsection 403 (7) of the Act provides that all debentures issued under a by-law passed by an upper-tier municipality under section 403 of the Act are direct, joint and several obligations of the upper-tier municipality and its lower-tier municipalities;

AND WHEREAS the Council of The Corporation of the Township of Zorra (the “Municipality”), which is a lower-tier municipality forming part of the County of Oxford (hereinafter called the “County”), has passed the By-laws enumerated in column (1) of Schedule “A” attached hereto and forming part of this By-law authorizing the capital work described in column (2) of Schedule “A” (the “Capital Work”), and authorizing the entering into of a Financing Agreement dated effective as of the 3rd day of April, 2018 for the provision of long-term borrowing from Ontario Infrastructure and Lands Corporation (“OILC”) in respect of the Capital Work (the “Financing Agreement”);

AND WHEREAS the County has passed a By-law to authorize submitting an application to OILC for financing the Capital Work and to authorize long-term borrowing for the Capital Work through the issue of debentures to OILC;

AND WHEREAS the Council of the County has received a request from the Council of the Municipality to borrow money for the purpose of providing long-term financing for the Capital Work pursuant to the Financing Agreement and to issue debentures for the Capital Work in the amount specified in column (5) of Schedule “A”;

AND WHEREAS before authorizing the Capital Work and before authorizing any additional cost amount and any additional debenture authority in respect thereof, the Council of the Municipality had its Treasurer calculate an updated limit in respect of its most recent annual debt and financial obligation limit received from the Ministry of Municipal Affairs in accordance with the applicable regulation and, prior to the Council of the Municipality authorizing the Capital Work, each such additional cost amount

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and each such additional debenture authority, the Treasurer determined that the estimated annual amount payable in respect of the Capital Work, each such additional cost amount and each such additional debenture authority, would not cause the Municipality to exceed the updated limit and that the approval of the Capital Work, each such additional cost amount and each such additional debenture authority, by the Local Planning Appeal Tribunal pursuant to such regulation was not required;

AND WHEREAS the County has submitted an application to OILC for long-term borrowing through the issue of debentures to OILC in respect of the Capital Work (the “Application”) and the Application has been approved;

AND WHEREAS to provide long-term financing for the Capital Work, it is now deemed to be expedient to borrow money by the issue of amortizing debentures in the principal amount of $165,200.00 dated May 1, 2018 and maturing on May 1, 2023, and payable in semi-annual instalments of combined principal and interest on the 1st day of May and on the 1st day of November, commencing on November 1, 2018, in each of the years 2018 to 2023, both inclusive on the terms hereinafter set forth;


1. For the Capital Work the borrowing upon the credit of the County at large of the principal amount of $165,200.00 and the issue of amortizing debentures therefor to be repaid in semi-annual instalments of combined principal and interest as hereinafter set forth, are hereby authorized.

2. The Warden and the Treasurer of the County are hereby authorized to cause any number of amortizing debentures to be issued for such amounts of money as may be required for the Capital Work in definitive form, not exceeding in total the said principal amount of $165,200.00 (the “Debentures”). The Debentures shall bear the County’s municipal seal and the signatures of the Warden and the Treasurer of the County, all in accordance with the provisions of the Act. The municipal seal of the County and the signatures referred to in this section may be printed, lithographed, engraved or otherwise mechanically reproduced. The Debentures are sufficiently signed if they bear the required signatures and each person signing has the authority to do so on the date he or she signs.

3. The Debentures shall be issued in fully registered form as one or more certificates in the principal amount of $165,200.00, in the name of OILC, or as OILC may otherwise direct, substantially in the form attached as Schedule “B” hereto and forming part of this By-law with provision for payment of principal and interest (other than in respect of the final payment of principal and outstanding interest on maturity upon presentation and surrender) by pre-authorized debit in respect of such principal and interest to the credit of such registered holder on such terms as to which the registered holder and the County may agree.

4. In accordance with the provisions of section 25 of the Ontario Infrastructure and Lands Corporation Act, 2011, as amended from time to time hereafter, as security for the payment by the County of the indebtedness of the County to OILC under the Debentures (the “Obligations”), the County is hereby authorized to agree in writing with OILC that the Minister of Finance is entitled, without notice to the County or the Municipality, as appropriate, to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the County or the Municipality, as appropriate, amounts not exceeding the amounts that the County or the Municipality fails to pay OILC on account of the Obligations and to pay such amounts to OILC from the Consolidated Revenue Fund.

5. The Debentures shall all be dated the 1st day of May, 2018, and as to both principal and interest shall be expressed and be payable in lawful money of Canada. The Debentures shall bear interest at the rate of 2.75% per annum and mature during a period of 5 years from the

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date thereof payable semi-annually in arrears as described in this section. The Debentures shall be paid in full by May 1, 2023 and be payable in equal semi-annual instalments of combined principal and interest on the 1st day of May and on the 1st day of November, commencing on November 1, 2018, in each of the years 2018 to 2023, both inclusive, save and except for the last instalment which may vary slightly from the preceding equal instalments, as set forth in Schedule “C” attached hereto and forming part of this By-law (“Schedule “C”).

6. Payments in respect of principal of and interest on the Debentures shall be made only on a day on which banking institutions in Toronto, Ontario, are not authorized or obligated by law or executive order to be closed (a “Toronto Business Day”) and if any date for payment is not a Toronto Business Day, payment shall be made on the next following Toronto Business Day.

7. Interest shall be payable to the date of maturity of the Debentures and on default shall be payable on any overdue amounts both before and after default and judgment at a rate per annum equal to the greater of the rate specified on the Schedule as attached to and forming part of the Debentures for such amounts plus 200 basis points or Prime Rate (as defined below) plus 200 basis points, calculated on a daily basis from the date such amounts become overdue for so long as such amounts remain overdue and the County shall pay to the registered holders any and all costs incurred by the registered holders as a result of the overdue payment. Any amounts payable by the County as interest on overdue principal or interest and all costs incurred by the registered holders as a result of the overdue payment in respect of the Debentures shall be paid out of current revenue. Whenever it is necessary to compute any amount of interest in respect of the Debentures for a period of less than one full year, other than with respect to regular semi-annual interest payments, such interest shall be calculated on the basis of the actual number of days in the period and a year of 365 days or 366 days as appropriate.

“Prime Rate” means, on any day, the annual rate of interest which is the arithmetic mean of the prime rates announced from time to time by the following five major Canadian Schedule I banks, as of the issue date of this Debenture: Royal Bank of Canada; Canadian Imperial Bank of Commerce; The Bank of Nova Scotia; Bank of Montreal; and The Toronto-Dominion Bank (the “Reference Banks”) as their reference rates in effect on such day for Canadian dollar commercial loans made in Canada. If fewer than five of the Reference Banks quote a prime rate on such days, the “Prime Rate” shall be the arithmetic mean of the rates quoted by those Reference Banks.

8. (1) In each year in which a payment of equal semi-annual instalments of combined principal and interest becomes due in respect of the Capital Work, including the last ‘non-equal’ instalment, there shall be raised as part of the County’s general levy the amounts of principal and interest payable by the County in each year as set out in Schedule “C” to the extent that the amounts have not been provided for by any other available source including other taxes or fees or charges imposed on persons or property by a by-law of any municipality. Without limiting the generality of the foregoing, the Municipality, as defined in the sixth recital above, shall pay the aforesaid yearly amounts as set out in Schedule “C” to the County one Business Day before the date payment is due. The amounts required to be paid to the County in accordance with Schedule “C” shall constitute a debt of the Municipality to the County and such amounts shall, when combined with any amount payable by the County in the year for repayment of the debt for which the Debentures are to be issued, be sufficient to meet the total amount of principal and interest payable in the year by the County in respect of the Debentures, all in accordance with the provisions of this By-law and the Act.

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(2) If the Municipality fails to make any payment or portion of it as provided in this By-law, the Municipality shall pay interest to the County on the amount in default at the rate of 15% per annum, from the date the payment is due until it is made.

(3) There shall be raised, for the Capital Work, pursuant to this By-law, in each year of the currency of the Debentures, as part of the general upper-tier levy, the amounts required to be paid to the County in any previous year by the Municipality to the extent that the amounts have not been paid to the County in accordance with this By-law and the Act.

9. The Debentures may contain any provision for their registration thereof authorized by any statute relating to municipal debentures in force at the time of the issue thereof.

10. The County shall maintain a registry in respect of the Debentures in which shall be recorded the names and the addresses of the registered holders and particulars of the Debentures held by them respectively and in which particulars of the cancellations, exchanges, substitutions and transfers of Debentures, may be recorded and the County is authorized to use electronic, magnetic or other media for records of or related to the Debentures or for copies of them.

11. The County shall not be bound to see to the execution of any trust affecting the ownership of any Debenture or be affected by notice of any equity that may be subsisting in respect thereof. The County shall deem and treat registered holders of the Debentures as the absolute owners thereof for all purposes whatsoever notwithstanding any notice to the contrary and all payments to or to the order of registered holders shall be valid and effectual to discharge the liability of the County on the Debentures to the extent of the amount or amounts so paid. Where a Debenture is registered in more than one name, the principal of and interest from time to time payable on such Debenture shall be paid to or to the order of all the joint registered holders thereof, failing written instructions to the contrary from all such joint registered holders, and such payment shall constitute a valid discharge to the County. In the case of the death of one or more joint registered holders, despite the foregoing provisions of this section, the principal of and interest on any Debentures registered in their names may be paid to the survivor or survivors of such holders and such payment shall constitute a valid discharge to the County.

12. The Debentures will be transferable or exchangeable at the office of the Treasurer of the County upon presentation for such purpose accompanied by an instrument of transfer or exchange in a form approved by the County and which form is in accordance with the prevailing Canadian transfer legislation and practices, executed by the registered holder thereof or such holder’s duly authorized attorney or legal personal representative, whereupon and upon registration of such transfer or exchange and cancellation of the Debenture or Debentures presented, the Warden and the Treasurer shall issue and deliver a new Debenture or Debentures of an equal aggregate principal amount in any authorized denomination or denominations as directed by the transferor, in the case of a transfer or as directed by the registered holder in the case of an exchange.

13. The Warden and the Treasurer shall issue and deliver new Debentures in exchange or substitution for Debentures outstanding on the registry with the same maturity and of like form which have become mutilated, defaced, lost, subject to a mysterious or unexplainable disappearance, stolen or destroyed, provided that the applicant therefor shall have: (a) paid such costs as may have been incurred in connection therewith; (b) (in the case when a Debenture is mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed) furnished the County with such evidence (including evidence as to the certificate number of the Debenture in question) and an indemnity in respect thereof satisfactory to the

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County in its discretion; and (c) surrendered to the County any mutilated or defaced Debentures in respect of which new Debentures are to be issued in substitution.

14. The Debentures issued upon any registration of transfer or exchange or in substitution for any Debentures or part thereof shall carry all the rights to interest if any, accrued and unpaid which were carried by such Debentures or part thereof and shall be so dated and shall bear the same maturity date and, subject to the provisions of this By-law, shall be subject to the same terms and conditions as the Debentures in respect of which the transfer, exchange or substitution is effected.

15. The cost of all transfers and exchanges, including the printing of authorized denominations of the new Debentures, shall be borne by the County. When any of the Debentures are surrendered for transfer or exchange the Treasurer of the County shall: (a) in the case of an exchange, cancel and destroy the Debentures surrendered for exchange; (b) in the case of an exchange, certify the cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debenture or Debentures issued in exchange; and (d) in the case of a transfer, enter in the registry particulars of the registered holder as directed by the transferor.

16. Reasonable fees in respect of the Debentures, in the normal course of business, other than reasonable fees for the substitution of a new Debenture or new Debentures for any of the Debentures that are mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed and for the replacement of any of the principal and interest cheques (if any) that are mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed may be imposed by the County. When new Debentures are issued in substitution in these circumstances the County shall: (a) treat as cancelled and destroyed the Debentures in respect of which new Debentures will be issued in substitution; (b) certify the deemed cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debentures issued in substitution; and (d) make a notation of any indemnities provided.

17. Except as otherwise expressly provided herein, any notice required to be given to a registered holder of one or more of the Debentures will be sufficiently given if a copy of such notice is mailed or otherwise delivered to the registered address of such registered holder.

18. The Warden and the Treasurer are hereby authorized to cause the Debentures to be issued, one or more of the Clerk and Treasurer are hereby authorized to generally do all things and to execute all other documents and other papers in the name of the County in order to carry out the issue of the Debentures and the Treasurer is authorized to affix the County’s municipal seal to any of such documents and papers.

19. The money received by the County from the sale of the Debentures to OILC, including any premium, and any earnings derived from the investment of that money, after providing for the expenses related to their issue, if any, shall be delivered to the Municipality on the basis that the Municipality shall apportion and apply such money to the Capital Work, and to no other purpose except as permitted by the Act.

20. Subject to the County’s investment policies and goals, the applicable legislation and the terms and conditions of the Debentures, the County may, if not in default under the Debentures, at any time purchase any of the Debentures in the open market or by tender or by private contract at any price and on such terms and conditions (including, without limitation, the manner by which any tender offer may be communicated or accepted and the persons to whom it may be addressed) as the County may in its discretion determine.

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21. This By-law takes effect on the day of passing.

By-law read a first and second time this 25th day of April, 2018.

By-law read a third time and finally passed this 25th day of April, 2018.

__________________________ David Mayberry, Warden

__________________________ Brenda J. Tabor, Clerk

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Schedule “A”

to By-law Number 6014-2018

(1)

(2)

(3)

(4)

(5)

(6)

By-law Capital Work Description

Approved Amount to be

Financed Through the

Issue of Debentures

Amount of Debentures Previously

Issued

Amount of Debentures to

be Issued

Term of Years of

Debentures

30-17 60-17 13-18

Capital costs in connection with the Quinn Drain Ross Branch Improvement project

$165,200.00 Nil $165,200.00 5

TOTAL $165,200.00

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Schedule “B”


No. FR2018-01 $165,200.00

C A N A D A Province of Ontario

COUNTY OF OXFORD _______________________________________________________

FULLY REGISTERED 2.75% AMORTIZING DEBENTURE

COUNTY OF OXFORD (the “County”), for value received, hereby promises to pay to

ONTARIO INFRASTRUCTURE AND LANDS CORPORATION (“OILC”)

or registered assigns, subject to the Conditions attached hereto which form part hereof (the “Conditions”), upon presentation and surrender of this debenture (or as otherwise agreed to by the County and OILC) by the maturity date of this debenture (May 1, 2023), the principal amount of

ONE HUNDRED SIXTY-FIVE THOUSAND, TWO HUNDRED DOLLARS ----------------------------------- ($165,200.00) ---------------------------------

by equal semi-annual instalments of combined principal and interest on the 1st day of May and on the 1st day of November, commencing on November 1, 2018, in each of the years 2018 to 2023, both inclusive, save and except for the last instalment which may vary slightly from the preceding equal instalments, in the amounts set forth in the attached Loan Amortization Schedule (the “Amortization Schedule”) and subject to late payment interest charges pursuant to the Conditions, in lawful money of Canada. Subject to the Conditions: interest shall be paid until the maturity date of this debenture, in like money in semi-annual payments from the closing date (May 1, 2018), or from the last date on which interest has been paid on this debenture, whichever is later, at the rate of 2.75% per annum, in arrears, on the specified dates, as set forth in the Amortization Schedule; and interest shall be paid on default at the applicable rate set out in the Amortization Schedule both before and after default and judgment. The payments of principal and interest and the outstanding amount of principal in each year are shown in the Amortization Schedule.

The County, pursuant to section 25 of the Ontario Infrastructure and Lands Corporation Act, 2011 (the “OILC Act, 2011”) hereby irrevocably agrees that the Minister of Finance is entitled, without notice to the County, to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the County, amounts not exceeding any amounts that the County fails to pay OILC on account of indebtedness evidenced by this debenture, and to pay such amounts to OILC from the Consolidated Revenue Fund.

This debenture is subject to the Conditions.

DATED at the County of Oxford as at the 1st day of May, 2018.

IN TESTIMONY WHEREOF and under the authority of By-law Number 6014-2018 of the County duly passed on the 25th day of April, 2018 (the “By-law”), this debenture is sealed with the municipal seal of the County and signed by the Warden and by the Treasurer thereof.

Date of Registration: May 1, 2018

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___________________________ (Seal) _________________________

David Mayberry Lynn Buchner Warden Treasurer

OILC hereby agrees that the Minister of Finance is entitled to exercise certain rights of deduction pursuant to section 25 of the OILC Act, 2011 as described in this debenture.

Ontario Infrastructure and Lands Corporation

by: ____________________________________ by:_________________________________________ Authorized Signing Officer Authorized Signing Officer

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LOAN AMORTIZATION SCHEDULE Name.....: County of Oxford – The Corporation of the Township of Zorra

Principal: $165,200.00

Rate.....: 02.750%

Term.....: 60

Paid.....: Semi-annual

Matures..: 05/01/2023

Pay # Date Amount Due($) Principal Due($) Interest Due($) Rem. Principal($)

-----------------------------------------------------------------------------------------------------

1 11/01/2018 17,794.91 15,523.41 2,271.50 149,676.59

2 05/01/2019 17,794.91 15,736.86 2,058.05 133,939.73

3 11/01/2019 17,794.91 15,953.24 1,841.67 117,986.49

4 05/01/2020 17,794.91 16,172.60 1,622.31 101,813.89

5 11/01/2020 17,794.91 16,394.97 1,399.94 85,418.92

6 05/01/2021 17,794.91 16,620.40 1,174.51 68,798.52

7 11/01/2021 17,794.91 16,848.93 945.98 51,949.59

8 05/01/2022 17,794.91 17,080.60 714.31 34,868.99

9 11/01/2022 17,794.91 17,315.46 479.45 17,553.53

10 05/01/2023 17,794.89 17,553.53 241.36 0.00

-----------------------------------------------------------------------------------------------------

177,949.08 165,200.00 12,749.08

LEGAL OPINION

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We have examined the By-law of the County authorizing the issue of amortizing debentures in the principal amount of $165,200.00 dated May 1, 2018 and maturing on May 1, 2023 payable in equal semi-annual instalments of combined principal and interest on the 1st day of May and on the 1st day of November, commencing on November 1, 2018, in each of the years 2018 to 2023, both inclusive, save and except for the last instalment which may vary slightly from the preceding equal instalments, as set out in Schedule “C” to the By-law.

In our opinion, the By-law has been properly passed and is within the legal powers of the County. The debenture issued under the By-law in the within form (the “Debenture”) is the direct, general, unsecured, unsubordinated, joint and several obligation of the County and of its lower-tier municipalities (the “Lower-tier Municipalities”). The Debenture is enforceable against the County and the Lower-tier Municipalities subject to the special jurisdiction and powers of the Local Planning Appeal Tribunal over defaulting municipalities under the Municipal Affairs Act, as amended. This opinion is subject to and incorporates all the assumptions, qualifications and limitations set out in our opinion letter.

May 1, 2018

______________________

WeirFoulds LLP

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CONDITIONS OF THE DEBENTURE

Form, Denomination, and Ranking of the Debenture

1. The debentures issued pursuant to the By-law (collectively the “Debentures” and individually a “Debenture”) are issuable as fully registered Debentures without coupons.

2. The Debentures are direct, general, unsecured, unsubordinated, joint and several obligations of the County and of its Lower-tier Municipalities. The Debentures rank concurrently and equally in respect of payment of principal and interest with all other debentures of the County except for the availability of money in a sinking or retirement fund for a particular issue of debentures.

3. This Debenture is one fully registered Debenture registered in the name of OILC and held by OILC.

Registration

4. The County shall maintain at its designated office a registry in respect of the Debentures in which shall be recorded the names and the addresses of the registered holders and particulars of the Debentures held by them respectively and in which particulars of the transfers, exchanges and substitutions of Debentures, may be recorded and the County is authorized to use electronic, magnetic or other media for records of or related to the Debentures or for copies of them.

Title

5. The County shall not be bound to see to the execution of any trust affecting the ownership of any Debenture or be affected by notice of any equity that may be subsisting in respect thereof. The County shall deem and treat registered holders of Debentures, including this Debenture, as the absolute owners thereof for all purposes whatsoever notwithstanding any notice to the contrary and all payments to or to the order of registered holders shall be valid and effectual to discharge the liability of the County on the Debentures to the extent of the amount or amounts so paid. Where a Debenture is registered in more than one name, the principal of and interest from time to time payable on such Debenture shall be paid to or to the order of all the joint registered holders thereof, failing written instructions to the contrary from all such joint registered holders, and such payment shall constitute a valid discharge to the County. In the case of the death of one or more joint registered holders, despite the foregoing provisions of this section, the principal of and interest on any Debentures registered in their names may be paid to the survivor or survivors of such holders and such payment shall constitute a valid discharge to the County.

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Payments of Principal and Interest

6. The record date for purposes of payment of principal of and interest on the Debentures is as of 5:00 p.m. on the sixteenth calendar day preceding any Payment Date including the maturity date. Principal of and interest on the Debentures are payable by the County to the persons registered as holders in the registry on the relevant record date. The County shall not be required to register any transfer, exchange or substitution of Debentures during the period from any record date to the corresponding Payment Date.

7. The County shall make all payments in respect of equal semi-annual instalments of combined principal and interest including the last ‘non-equal’ instalment on the Debentures on the 1st day of May and the 1st day of November, commencing on November 1, 2018 and ending on May 1, 2023, as set out in Schedule “C” to the By-law, by pre-authorized debit in respect of such interest and principal to the credit of the registered holder on such terms as the County and the registered holder may agree.

8. The County shall pay to the registered holder interest on any overdue amount of principal or interest in respect of any Debenture, both before and after default and judgment, at a rate per annum equal to the greater of the rate specified on the Schedule as attached to and forming part of the Debenture for such amount plus 200 basis points or Prime Rate (as defined below) plus 200 basis points, calculated on a daily basis from the date such amount becomes overdue for so long as such amount remains overdue and the County shall pay to the registered holder any and all costs incurred by the registered holder as a result of the overdue payment.

9. Whenever it is necessary to compute any amount of interest in respect of the Debentures for a period of less than one full year, other than with respect to regular semi-annual interest payments, such interest shall be calculated on the basis of the actual number of days in the period and a year of 365 days or 366 days as appropriate.

10. Payments in respect of principal of and interest on the Debentures shall be made only on a day on which banking institutions in Toronto, Ontario, are not authorized or obligated by law or executive order to be closed (a “Toronto Business Day”), and if any date for payment is not a Toronto Business Day, payment shall be made on the next following Toronto Business Day as noted on the Amortization Schedule.

11. The Debentures are transferable or exchangeable at the office of the Treasurer of the County upon presentation for such purpose accompanied by an instrument of transfer or exchange in a form approved by the County and which form is in accordance with the prevailing Canadian transfer legislation and practices, executed by the registered holder thereof or such holder’s duly authorized attorney or legal personal representative, whereupon and upon registration of such transfer or exchange and cancellation of the Debenture or Debentures presented, a new Debenture or Debentures of an equal aggregate principal amount in any authorized denomination or denominations will be delivered as directed by the transferor, in the case of a transfer or as directed by the registered holder in the case of an exchange.

12. The County shall issue and deliver Debentures in exchange for or in substitution for Debentures outstanding on the registry with the same maturity and of like form in the event of a mutilation, defacement, loss, mysterious or unexplainable disappearance, theft or destruction, provided that the applicant therefor shall have: (a) paid such costs as may have been incurred in connection therewith; (b) (in the case of a mutilated, defaced, lost, mysteriously or unexplainably missing, stolen or destroyed Debenture) furnished the County with such evidence (including evidence as to the certificate number of the Debenture in question) and an indemnity in respect thereof satisfactory to the County in its discretion; and (c) surrendered to the County any mutilated or defaced Debentures in respect of which new Debentures are to be issued in substitution.

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13. The Debentures issued upon any registration of transfer or exchange or in substitution for any Debentures or part thereof shall carry all the rights to interest if any, accrued and unpaid which were carried by such Debentures or part thereof and shall be so dated and shall bear the same maturity date and, subject to the provisions of the By-law, shall be subject to the same terms and conditions as the Debentures in respect of which the transfer, exchange or substitution is effected.

14. The cost of all transfers and exchanges, including the printing of authorized denominations of the new Debentures, shall be borne by the County. When any of the Debentures are surrendered for transfer or exchange the Treasurer of the County shall: (a) in the case of an exchange, cancel and destroy the Debentures surrendered for exchange; (b) in the case of an exchange, certify the cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debenture or Debentures issued in exchange; and (d) in the case of a transfer, enter in the registry particulars of the registered holder as directed by the transferor.

15. Reasonable fees for the substitution of a new Debenture or new Debentures for any of the Debentures that are mutilated, defaced, lost, mysteriously or unexplainably disappeared, stolen, or destroyed and for the replacement of mutilated, defaced, lost, stolen, mysteriously or unexplainably disappeared or destroyed principal and interest cheques may be imposed by the County. Where new Debentures are issued in substitution in these circumstances the County shall: (a) treat as cancelled and destroyed the Debentures in respect of which new Debentures will be issued in substitution; (b) certify the deemed cancellation and destruction in the registry; (c) enter in the registry particulars of the new Debentures issued in substitution; and (d) make a notation of any indemnities provided.

16. If OILC elects to terminate its obligations under the financing agreement entered into between the County and OILC, pursuant to which the Debentures are issued, OILC, at its discretion, shall assess any losses that it may incur as a result of the termination as follows: if on the date of termination the outstanding principal balance on the Debentures is less than the net present value of the Debentures, the County shall pay the difference between these two amounts to OILC.

Notices

17. Except as otherwise expressly provided herein, any notice required to be given to a registered holder of one or more of the Debentures will be sufficiently given if a copy of such notice is mailed or otherwise delivered to the registered address of such registered holder. If the County or any registered holder is required to give any notice in connection with the Debentures on or before any day and that day is not a Toronto Business Day (as defined in section 10 of these Conditions) then such notice may be given on the next following Toronto Business Day.

Time

18. Unless otherwise expressly provided herein, any reference herein to a time shall be considered to be a reference to Toronto time.

Governing Law

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19. The Debentures are governed by and shall be construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable in Ontario.

Definitions:

(a) “Prime Rate” means, on any day, the annual rate of interest which is the arithmetic mean of the prime rates announced from time to time by the following five major Canadian Schedule I banks, as of the issue date of this Debenture: Royal Bank of Canada; Canadian Imperial Bank of Commerce; The Bank of Nova Scotia; Bank of Montreal; and The Toronto-Dominion Bank (the “Reference Banks”) as their reference rates in effect on such day for Canadian dollar commercial loans made in Canada. If fewer than five of the Reference Banks quote a prime rate on such days, the “Prime Rate” shall be the arithmetic mean of the rates quoted by those Reference Banks.

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Schedule “C”


Name.....: County of Oxford – The Corporation of the Township of Zorra

Principal: $165,200.00

Rate.....: 02.750%

Term.....: 60

Paid.....: Semi-annual

Matures..: 05/01/2023

Pay # Date Amount Due($) Principal Due($) Interest Due($) Rem. Principal($)

-----------------------------------------------------------------------------------------------------

1 11/01/2018 17,794.91 15,523.41 2,271.50 149,676.59

2 05/01/2019 17,794.91 15,736.86 2,058.05 133,939.73

3 11/01/2019 17,794.91 15,953.24 1,841.67 117,986.49

4 05/01/2020 17,794.91 16,172.60 1,622.31 101,813.89

5 11/01/2020 17,794.91 16,394.97 1,399.94 85,418.92

6 05/01/2021 17,794.91 16,620.40 1,174.51 68,798.52

7 11/01/2021 17,794.91 16,848.93 945.98 51,949.59

8 05/01/2022 17,794.91 17,080.60 714.31 34,868.99

9 11/01/2022 17,794.91 17,315.46 479.45 17,553.53

10 05/01/2023 17,794.89 17,553.53 241.36 0.00

-----------------------------------------------------------------------------------------------------

177,949.08 165,200.00 12,749.08

COUNTY OF OXFORD

BY-LAW NO. 6015-2018

BEING a By-law to declare real property located on the western and southern periphery of 300 Juliana Drive, in the City of Woodstock, as surplus to the needs of the County. WHEREAS, Section 9 of the Municipal Act, 2001, S.O. 2001, Chapter 25, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act. AND WHEREAS, Council has adopted procedures for the disposal of surplus property. AND WHEREAS, Council has adopted Human Services Report No. HS (CS) 2016-04, dated April 13, 2016, and Human Services Report No. HS 2018-04, dated April 25, 2018. NOW THEREFORE, the Council of the County of Oxford enacts as follows: 1. That property located on the western and southern periphery of 300 Juliana

Drive, in the City of Woodstock, legally known as Part Lot 17, Plan 1616, being Part 2 on Reference Plan 41R9614, City of Woodstock, is declared surplus to the needs of the County.

2. That the Chief Administrative Officer and the Director of Human Services

are hereby authorized and instructed to execute all agreements and documents related to the disposal of the declared surplus property.

READ a first and second time this 25th day of April, 2018. READ a third time and finally passed this 25th day of April, 2018.

DAVID MAYBERRY, WARDEN BRENDA J. TABOR, CLERK

COUNTY OF OXFORD

BY-LAW NO. 6016-2018

BEING a By-law to confirm all actions and proceedings of the Council of the County of Oxford at the meeting at which this By-law is passed. The Council of the County of Oxford enacts as follows: 1. That all decisions made by Council at the meeting at which this By-law is passed, in respect

of each report, resolution or other action passed and taken by the Council at this meeting, are hereby adopted, ratified and confirmed.

2. That the Warden and/or the proper officers of the County are hereby authorized and directed to do all things necessary to give effect to the said decisions referred to in Section 1 of this By-law, to obtain approvals where required, and except where otherwise provided, to execute all necessary documents and the Clerk is hereby authorized and directed to affix the corporate seal where necessary.

3. That nothing in this By-law has the effect of giving to any decision the status of a By-law

where any legal prerequisite to the enactment of a specific By-law has not been satisfied. 4. That all decisions, as referred to in Section 1 of this By-law, supercede any prior decisions

of Council to the contrary. READ a first and second time this 25th day of April, 2018. READ a third time and finally passed this 25th day of April, 2018.

