agenda edmonds city council public safety complex, police

AGENDA

Edmonds City CouncilPublic Safety Complex, Police Training Room

250 5th Avenue North, Edmonds

Public Safety and Human Resources Committee

APRIL 5, 2011

5:30 p.m.

The City Council Committee meetings are work sessions for the City Council and staff only. The meetings are open to the public but are notpublic hearings.

1. (5 Minutes) Authorization to surplus and sell Police Department equipment.

2. (5 Minutes) Adopt by reference RCW 9A.56.063, making or possessing motor vehicle theft tools.

3. (5 Minutes) Close out subcontract 87898, Puget Sound Small Vessel PRND (Preventive Radiological/Nuclear Detection).

4. (20 Minutes) Discussion regarding self-funded medical insurance.

5. (15 Minutes) Discussion of Compensation Consultant.

6. (20 Minutes) Discussion of new council staff position related to budget/financials/insurance.

7. (5 Minutes) Operations policy for Shell Valley emergency access road.

ADJOURN

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AM-3821 Item #: 1.


Date: 04/05/2011

Time: 5 Minutes

Submitted By: Gerry Gannon

Department: Police Department

Committee: Public Safety Type: Action

Information

Subject Title

Authorization to surplus and sell Police Department equipment.

Recommendation from Mayor and Staff

Approve for consent agenda.

Previous Council Action

None

Narrative

The Police Department is requesting authorization to surplus and sell, or to dispose of, equipment which the department no

longer needs. The equipment list was circulated to City departments in January 2011 with no interest expressed in the items.

The equipment includes a number of Polaroid or 35 mm cameras, outdated or unneeded office equipment, broken equipment,

and expired ballistic vests.

The Police Department requests authorization to dispose of the equipment as follows:

• Sell all of the working equipment through Property Bureau, which runs an on-line auction site. The Police Department has

contracted with Property Bureau since 2003.

• Recycle, if possible, or throw away broken items or items rejected by Property Bureau.

• Return the expired ballistic vests to the manufacturer, or to a fiber recycler. This will keep the vests out of landfills and safely

dispose of them.

Estimated residual or resale value of the items to be surplused was obtained by checking Ebay, Property Bureau and other

on-line listings for the used equipment.

Attachments

Surplus Equipment

Form Review

Inbox Reviewed By Date

City Clerk Sandy Chase 03/29/2011 08:14 AM

Community Services/Economic Dev. Sandy Chase 03/29/2011 08:23 AM


Community Services/Economic Dev. Sandy Chase 03/29/2011 08:45 AM

Mayor Mike Cooper 03/30/2011 12:44 PM

Final Approval Sandy Chase 03/30/2011 12:47 PM

Form Started By: Gerry Gannon Started On: 03/18/2011 10:30 AM

Final Approval Date: 03/30/2011

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Date Asset/Tag #Property Description Brand Model # Serial # ConditionPurchase Price

Purchase Date

Est. FMV (net disposal costs)

Minimum Price (if applicable)

Intended Disposal Method Notes

Oct-102 sliding door lock set New

unknown $20 AuctionOct-10 Car club w/ keys New $18 $18 AuctionSep-10 EPD 2904 35 mm Camera Canon EOS ELAN II 1556401 Works unknown 1998 $125 Auction $109-$175 on Amazon and B&H PhotoSep-10 35 mm Camera Canon AF-10 82009150 Works unknown 2003 est. $20 AuctionSep-10 35 mm Camera Canon AF-10 82008587 Works unknown 2003 est. $20 AuctionSep-10 35 mm Camera Canon AF-10 82008754 Works unknown 2003 est. $20 AuctionSep-10 35 mm Camera Canon AF-10 82008585 Works unknown 2003 est. $100 AuctionSep-10 35 mm Camera Canon AF-10 82009141 Works unknown 2003 est. $100 AuctionSep-10 EPD 2908 35 mm Camera Polaroid 3000AF Works unknown 1998 $5 AuctionSep-10 EPD 2936 35 mm Camera Polaroid 3000AF Works unknown 1998 $5 AuctionSep-10 EPD 2930 35 mm Camera Polaroid 3000AF Works unknown 1998 $5 AuctionSep-10 EPD 2934 35 mm Camera Polaroid 3000AF Works unknown 1998 $5 AuctionSep-10 35 mm Camera Polaroid 3000AF Works unknown 1998 $5 AuctionSep-10 EPD 2809 35 mm Camera Polaroid 3000AF Works unknown 1998 $5 AuctionSep-10 35 mm Camera Polaroid 3000AF Works unknown 1998 $5 AuctionSep-10 EPD 2729 35 mm Camera Polaroid 3000AF Works unknown 1997 est. $5 AuctionSep-10 EPD 3405 35 mm Camera Vivitar BV35DB Works unknown 2002 $10 AuctionSep-10 EPD 3395 35 mm Camera Vivitar BV35DB Works unknown 2002 $10 AuctionSep-10 35 mm Camera Vivitar BV35DB Works unknown 2002 $10 Auction

Sep-10

35 mm Camera w/ Sigma 100-300 mm lens

Canon Rebel 2000 EOS

(21)64047261 (camera); 3016537 (lens)

Works $490 2002

$75 AuctionSep-10 Camera lens Quantaray 28-90 mm 1011950 Works unknown $75 Auction

Sep-10EPD 2909 Camera w/case and

attachmentsPolaroid Spectra AF Works

unknown1998 $40

Auction

Sep-10Copy Machine Panasonic FP7750 JIEKF662340 Works 1996 $0 Auction, recycle or

throw out Former Finance machine; little or no market for resale

Sep-10EPD 3206 Fax Machine Canon Laser Class

2060UKJ07452 Works unknown 2000 $100

Auction Includes 2 toner cartridges @ $20

Sep-10EPD 3184 Flash Canon 380EX

Speedlite000310 Works unknown 2000 $90

Auction Used on Internet for $90-$110

Sep-10 EPD 2384 Radar Falcon E52FF11322/TF10829

Works 1995 $100Auction

Sep-10EPD 2028 Television Sylvania AC/DC

Remote64487023 Works unknown 1991 est.

$5 Auction Ebay LCDs going for $15Dec-10 EPD 33 Typewriter Swintec 8014-S S69307017 Works 310$ 1987 AuctionDec-10 EPD 34 Typewriter Swintec 8014-S S69307639 Works 310$ 1987 Auction

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Purchase Date




Dec-10

EPD3824 LCD TV Monitor Sharp Aquos 702866609 Works, but corner of screen broken.

$2,992 2007

$125 Auction Ebay w/broken screen $125-250Sep-10 EPD 2029 VCR Player Goldstar VCP4200M BEJ9QKA2750 Works unknown 1991 est. $20 Auction Ebay Goldstar VCRs from $10-$70

Oct-10 Truck/van car club Used unknown $25 Auction, recycle

Oct-10 EPD 3083Digital Camcorder Canon Optura Used, no

batteries$1,511 1999

$75 Auction

Oct-10

Radar speed nbs,metal sign,tuning fork K-BAnd 291690

Used, no batteries

$0 Recycle or throw out

Oct-10Portable heater Used

unknown $0-5Auction, recycle or throw out New heaters available for $20

Dec-10 EPD 2627 Canon camera Canon EOS-ELAN 7806098 Used unknown 1996 $75 Auction

Oct-10Fan White/Westi

nghouseUsed

unknown $0-5Auction, recycle or throw out New personal fans available for $10

Dec-10 EPD 2969Microfilm printer

Canon 60 M320443003Used, worn

$4,000 1998 $0-400Auction, recycle or throw out Vendor would not take in trade. $400 on Ebay.

Sep-10Digital Camera Olympus Camedia C-

3020Unknown $686 2002 $75

Auction

Oct-10 EPD 3151Phone Pro Amp Hello Direct

1560 Pro 1560A19323233Unknown

unknown 1999 $10-25Auction, recycle, or throw out

Oct-10EPD 2028 TV w/ remote Sylvania

64487023Unknown

unknown $0-$10Auction, recycle, throw out circa 1990's

Oct-10EPD 2029 VHS player/remote GoldStar BEJ9QKA2750 Unknown

unknown $0-$10Auction, recycle, throw out circa 1990's

Sep-10Video Camera Sony Handycam

Hi8202396 Unknown unknown 1995 $150

Auction

Sep-10EPD 2299 Video Camera Sony Handycam

Hi81081717 Unknown unknown 1995 $150

Auction

Sep-10EPD 2685 Microcassette

RecorderSony M527V 1828488 Unknown 1997 $10 Auction, recycle or

throw out Can buy new for $25-35

Sep-10 EPD 3579 Digital Camera Canon A95 426333573 Broken $299 2005 $0 Recycle or throw outSep-10 EPD 3572 Digital Camera Canon A95 326340763 Broken $321 2005 $0 Recycle or throw outSep-10 EPD 3571 Digital Camera Canon A95 326340764 Broken $321 2005 $0 Recycle or throw outSep-10 EPD 3575 Digital Camera Canon A95 426325662 Broken $299 2005 $0 Recycle or throw out

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Purchase Date




Sep-10 EPD 3570 Digital Camera Canon A95 326227145 Broken $321 2005 $0 Recycle or throw outSep-10 EPD 3578 Digital Camera Canon A95 426318053 Broken $299 2005 $0 Recycle or throw outSep-10 EPD 3569 Digital Camera Canon A95 326337144 Broken $321 2005 $0 Recycle or throw outSep-10 EPD 2775 Modem Motorola VRM600 508SXW0396 Broken 1997 $0 Recycle or throw outSep-10 EPD 3414 Radar Decatur Genesis VPD GVPD1831 Broken $1,713 2003 $0 Recycle or throw outDec-10 EPD 3560 Radar gun Decatur Genesis GHD-03630 Broken unknown $0 Recycle or throw out Dec-10 EPD 3415 Radar gun Decatur Genesis VPD 1834 Broken unknown $0 Recycle or throw outSep-10 EPD 2678 Typewriter Brother WP1700MDS J8D318064 Broken unknown 1996 est. $0 Recycle or throw outSep-10 Typewriter Panasonic KX-E4000 Broken unknown $0 Recycle or throw outSep-10 EPD 3079 Ballistic Vest ABA XT3A-2 Expired $0 Return to manufacturerNov-10 EPD 3336 Ballistic Vest ABA XT3A2 Expired $0 Return to manufacturerDec-10 EPD 3345 Ballistic Vest ABA XT3A-2 02004839A/4840Expired unknown 2002 -$ Return to manufacturerJan-11 SWAT Vest Safariland 1172646 Expired Return to manufacturerMar-11 EPD 211 Ballistic Vest 2nd Chance Y2T-205 460000 Expired $203 1986 $0 Return to manufacturerMar-11 EPD 215 Flack Jacket 2nd Chance Y2WT 460681 Expired $489 1986 $0 Return to manufacturerMar-11 EPD 2463 SWAT Vest 9508F0078 Expired 1995 $0 Return to manufacturerMar-11 EPD 3548 Ballistic Vest ABA XTRM-3A-FS 4092290 Expired 707$ 2004 $0 Return to manufacturerMar-11 EPD 3549 Ballistic Vest SpecPlate XTRM-3A-FS 4095223 Expired 707$ 2004 $0 Return to manufacturerMar-11 EPD 3568 Ballistic Vest ABA XTRM-3A-FS 5033456 Expired 707 2005 $0 Return to manufacturer

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AM-3826 Item #: 2.


Date: 04/05/2011

Time: 5 Minutes




Information

Subject Title

Adopt by reference RCW 9A.56.063, making or possessing motor vehicle theft tools.


Adopt RCW 9A.56.063 by reference and approve for consent agenda.


None

Narrative

During 2007, the state legislature added RCW 9A.56.063 making it illegal to make or possess auto theft tools, a gross

misdemeanor. The intent of the statute was to assist in deterring auto theft. Our officers continue to come across individuals

that are in possession of auto theft tools. Since the city has not adopted RCW 9A.56.063 the suspects cannot be prosecuted in

Edmond's Municipal Court. Staff is asking that the Public Safety Committee approve adopting RCW 9A.56.063 and that the

ordinance is placed on the consent agenda. The RCW is included in an attachment for reference.

The attached draft ordinance has been approved by the City Attorney as to form.

Attachments

Ordinance - RCW 9A.56.063

RCW 9A.56.063

Form Review





Form Started By: Gerry Gannon Started On: 03/29/2011 02:26 PM


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ORDINANCE NO.

AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ECC 5.36.010 TO ADOPT BY REFERENCE A STATUTE CRIMINALIZING THE MAKING OR POSSESSING OF MOTOR VEHICLE THEFT TOOLS; PROVIDING FOR SEVERABILITY; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE.

WHEREAS, the City of Edmonds (“City”) has jurisdiction to prosecute gross

misdemeanors within the City; and

WHEREAS, the Municipal Court of the City (“Municipal Court”) has jurisdiction

to adjudicate only citations for criminal violation that violate City ordinance or Edmonds City

Code (“ECC”); and

WHEREAS, the City may, by reference, adopt non-felony criminal codes in the

Revised Code of Washington (“RCW”) into the ECC, NOW, THEREFORE,

THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO

ORDAIN AS FOLLOWS:

Section 1. Amended. ECC 5.36.010 Theft, UIBC and related crimes. is hereby

amended to read as follows (new text is shown in underline

5.36.010 Theft, UIBC and related crimes.

):

The following statutes of the state of Washington, including all future amendments, are adopted by reference as if set forth in full herein:

RCW 9A.56.010 Definitions 9A.56.020 Theft – Definition, defense 9A.56.050 Theft in third degree 9A.56.060 (1)(2)(3)(5) Unlawful issuance of checks or drafts 9A.56.063 Making or possessing motor vehicle theft tools

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9A.56.140 Possessing stolen property – Definition, credit cards, presumption 9A.56.170 Possession stolen property in the third degree 9.54.130 Restoration of stolen property – Duty of officers 9A.56.180 Obscuring identity of a machine 9A.56.220 Theft of cable television services 9A.56.230 Unlawful sale of cable television services 9A.56.240 Forfeiture and disposal of device used to commit violation 9A.56.250 Civil cause of action 9A.56.260 Connection of channel converter 9A.56.270 Shopping cart theft

Section 2. Severability

Section 3.

. If any section, sentence, clause or phrase of this

ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,

such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other

section, sentence, clause or phrase of this ordinance.

Effective Date

APPROVED:

. This ordinance, being an exercise of a power

specifically delegated to the City legislative body, is not subject to referendum and shall take

effect five (5) days after passage and publication of an approved summary thereof consisting of

the title.

MAYOR MIKE COOPER

ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE

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APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFFREY B. TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.

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4

SUMMARY OF ORDINANCE NO. __________

of the City of Edmonds, Washington

On the ____ day of ___________, 2011, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows:

AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ECC 5.36.010 TO ADOPT BY REFERENCE A STATUTE CRIMINALIZING THE MAKING OR POSSESSING OF MOTOR VEHICLE THEFT TOOLS; PROVIDING FOR SEVERABILITY; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE.

The full text of this Ordinance will be mailed upon request.

DATED this _____ day of ________________, 2011.

CITY CLERK, SANDRA S. CHASE 4817-0645-4025, v. 3

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RCW 9A.56.063 Making or possessing motor vehicle theft tools.

(1) Any person who makes or mends, or causes to be made or mended, uses, or has in his or her possession any motor vehicle theft tool, that is adapted, designed, or commonly used for the commission of motor vehicle related theft, under circumstances evincing an intent to use or employ, or allow the same to be used or employed, in the commission of motor vehicle theft, or knowing that the same is intended to be so used, is guilty of making or having motor vehicle theft tools. (2) For the purpose of this section, motor vehicle theft tool includes, but is not limited to, the following: Slim jim, false master key, master purpose key, altered or shaved key, trial or jiggler key, slide hammer, lock puller, picklock, bit, nipper, any other implement shown by facts and circumstances that is intended to be used in the commission of a motor vehicle related theft, or knowing that the same is intended to be so used. (3) For the purposes of this section, the following definitions apply: (a) "False master" or "master key" is any key or other device made or altered to fit locks or ignitions of multiple vehicles, or vehicles other than that for which the key was originally manufactured. (b) "Altered or shaved key" is any key so altered, by cutting, filing, or other means, to fit multiple vehicles or vehicles other than the vehicles for which the key was originally manufactured. (c) "Trial keys" or "jiggler keys" are keys or sets designed or altered to manipulate a vehicle locking mechanism other than the lock for which the key was originally manufactured. (4) Making or having motor vehicle theft tools is a gross misdemeanor.

[2007 c 199 § 18.]

Notes: Findings -- Intent -- Short title -- 2007 c 199: See notes following RCW 9A.56.065.

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http://apps.leg.wa.gov/RCW/default.aspx?cite=9A.56.065�

AM-3832 Item #: 3.


Date: 04/05/2011

Time: 5 Minutes




Information

Subject Title

Close out subcontract 87898, Puget Sound Small Vessel PRND (Preventive Radiological/Nuclear Detection).


Approve for the consent agenda approving the Mayor to sign the close out contract.


None

Narrative

The Edmonds Police Department participated in a Puget Sound Regional program with the Department of Homeland Security

for radiological detection. This program provided training and overtime cost recovery during our participation. The contract

period has run its course and requires a closeout of the contract with Battelle, Pacific Northwest Division, (Battelle), in

operation of the Pacific Northwest Laboratory. The department is asking for Council approval for the Mayor to sign the

contract close out material. The close-out contract was reviewed by the City Attorney and is approved as to form.

Attachments

DNDO

Form Review


City Clerk Sandy Chase 03/30/2011 02:05 PM



Form Started By: Gerry Gannon Started On: 03/30/2011 12:49 PM


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AM-3823 Item #: 4.


Date: 04/05/2011

Time: 20 Minutes

Submitted For: Councilman D.J. Wilson Submitted By: Jana Spellman

Department: City Council

Committee: Public Safety Type: Information

Information

Subject Title

Discussion regarding self-funded medical insurance.



This agenda item was on the March PS/HR Committee for discussion. However, due to lack if time, it was postponed until the

PS/HR Committee meeting on 4/5/2011.

Narrative

This has item has been placed on this agenda for discussion.

Attachments

HR Med Ins Info

City of Edmonds Med-Pharm Analysis 2011

Form Review





Form Started By: Jana Spellman Started On: 03/25/2011 01:21 PM


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AM-3834 Item #: 5.


Date: 04/05/2011

Time: 15 Minutes

Submitted By: Debi Humann

Department: Human Resources


Information

Subject Title

Discussion of Compensation Consultant.


Council placed this item on the December 21, 2010 City Council agenda for review and discussion. Councilmember Plunkett

envisioned at that meeting that Council likely could identify 2 - 3 issues with the current non-represented employee

compensation policy that should be addressed and further suggested that I, as HR Director, assist with drafting those issues into

a scope of work. The attached materials were provided at the March 1 PS/HR Committee but were not reviewed due to time

constraints. The materials are being brought forward to the April 5 PS/HR Committee for review.


See "Recommendation from Mayor and Staff."

Narrative

See "Recommendation from Mayor and Staff."

Attachments

Compensation Consultant Materials

Form Review





Form Started By: Debi Humann Started On: 03/30/2011 02:11 PM


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AM-3812 Item #: 6.


Date: 04/05/2011

Time: 20 Minutes

Submitted For: Councilman D. J. Wilson Submitted By: Jana Spellman

Department: City Council

Committee: Public Safety Type: Information

Information

Subject Title

Discussion of new council staff position related to budget/financials/insurance.



Narrative

Discussion on merits of hiring Council-directed personnel relating to policy development and budget oversight. The enclosed

application announcement will be used as a starting point with discussion on relative benefits and costs of hiring a consultant

versus an employee.

Attachment 1: Draft Vision for the Council Budget and Policy Director

Attachment 2: Employment Announcement - Budget and Policy Director for the City Council - UPDATED March 30

Attachments

Attach 1 Draft Vision for the Council Budget and Policy Director

Attach 2 Employment Announcement - Budget and Policy Director for the City Council - UPDATED March 30

Form Review





Form Started By: Jana Spellman Started On: 03/16/2011


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Draft Vision for the Council Budget and Policy Director: For Discussion Purposes

This position would have a similar arrangement with Council as does the Sr. Executive Assistant position. For example:

- Terms of employment would be set annually by contract - Position would receive benefits, beyond a salary, commensurate with other non-

represented employees - The position would be established in ordinance, like the Sr. Executive Assistant position

o Staff is responsibility of the mayor o In these select cases, the mayor defers management and oversight to the Council

for specific positions The purpose of the position would be to collect information, support Council deliberation, and do the Council policy and budget staff work that Council is unable to do itself

- Council is getting increasingly active in innovative policy discussions o Often that is supported by the work city staff are doing o Often, the Council initiative requires coordination among various departments and

personnel - This person is in many ways a coordinator of information from staff to Council

o Good to have one staff person accountable to Council for follow up on discussion, deliberation, and action taken by Council

o Can follow up on information requests by Council made to staff Can be done face to face rather than late night emails Position would have 40 hours a week to devote to such information

collection, in addition to analysis, to complement the 10-20 hours per week by Council members

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spellman

Text Box

Attachment 1

Employment Opportunity Announcement

Budget and Policy Director for the City Council

April 5, 2011

Prepared on behalf of the

Edmonds City Council

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spellman

Text Box

Attachment 2

I. Introduction The City Council of the City of Edmonds is seeking to fill the position of Budget and Policy Director for the City Council. This position would work closely with the City Council, under guidance from the Council President, and with city administrative staff, including the Mayor and department directors. Since Jan 1, 2010, two new Council members have been appointed to the seven member body. Of the seven Council members, five have yet to complete their first four year term. In July, the Edmonds mayor resigned his position, leaving a vacancy that was filled shortly thereafter. A significant number of director level positions have been replaced as well. The City of Edmonds runs particularly lean in terms of staffing. This can sometimes make it difficult to get timely information to the Council to support policy discussions and deliberation as each department is both thinly staffed and faces a full work load.

II. Scope of Work The Budget and Policy Director will support the City Council in addressing budget and policy matters. The position will work under the direction of the Council President, with assistance from the Sr. Executive Assistant to the City Council, and with each member of the Council as needed to address the following: - Develop policy options relating to Council interests and priorities; - Answer questions posed by the Council or Council members regarding the financial data and

budget information as reported by the administration; - Support the effort to coordinate communication between the Council and administration

regarding policy questions, with a particular focus on budget and financial data and reporting;

- Review and analyze the financial projections and assumptions for the city finances for the years ahead;

- Support the Council in understanding the budget implications of potential policy decisions;

This is not an audit or accounting position, nor is this position intended to replace staff work in the City of Edmonds Finance Department. This position is a full-time position with an annual review, and includes city benefits as assigned to non-represented employees. Applicants should note their salary expectations in their cover letter. The City Council reserves the right to alter or extend this scope of work as necessary. Respondents are encouraged to read previous Council minutes where discussions of budget, financial and policy matters have taken place. This will provide some contextual information for the work environment during the course of this contract.

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III. Qualifications Required qualifications and experience of the applicant are as follows. Budget - Bachelors degree with a significant and relevant experience dealing with public sector

budgets, either in the development of or implementation of budgets - Demonstrated experience working with and reporting to a legislative body to develop and

complete a budget process - Experience analyzing and budgeting for health care-related activities and/or policies; Policy - Experience working in local government, either at the city or county level, and developing

policy; - Five years experience working directly with, and preferably reporting to, elected officials; - Direct experience developing policy for elected legislative officials in the areas of energy,

technology, health care, and environmental stewardship; - Strong interpersonal skills with a demonstrated ability to manage contentious relationship

in a professional and high integrity manner

Desired qualifications and experience includes: - Graduate level study is preferable in a relevant area of study - An understanding of financial practices and procedures as outlined by the Governmental

Financial Officers Association (GFOA)

IV. About the City of Edmonds

A walkable waterfront town, celebrated as an arts community, Edmonds offers sandy beaches, stunning views, and a full calendar of year round arts events. Fanning out from the central fountain, enjoy sidewalk cafes, art galleries, shop at boutique clothing, hardware, garden supply, and houseware stores. Browse through travel specialty shops, unique jewelry, outstanding wine and food, book and antique stores. A rich blend of old and new makes Edmonds distinctive. Accented by art, colorful hanging baskets, and vintage street lamps, the pedestrian-friendly downtown reflects the scale and design elements of the past with the former Carnegie Library Historical Museum, a log cabin Visitor Center, and a 1920s Art Deco movie theater. Restaurants, cafes and bistros, offer a delicious dining experience and beachfront eateries with outdoor tables provide scenic views of Puget Sound, the Olympic Mountains, and magnificent sunsets. Shopping and dining opportunities are also found along Highway 99 and the neighborhood commercial districts of Westgate, Perrinville, Firdale Village, and Five Corners. The City of Edmonds has a strong mayor form of government, with a general fund budget of approximately $36 million. The total budget, including all city revenues and expenditures, is approximately $75 million.

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http://www.ci.edmonds.wa.us/vGuideAFE.stm�

http://www.ci.edmonds.wa.us/vGuideBBR.stm�

http://www.ci.edmonds.wa.us/vGuideSDL.stm�

V. Non-discrimination policy

The City of Edmonds does not discriminate on the basis of any protected by federal or state law, including race/color, creed (religion), national origin, sex, disability, use of a guide dog or service animal by a person with a disability, HIV/AIDS or hepatitis C status, sexual orientation/gender identity, or honorably discharged veteran and military status. The consultant shall agree not to discriminate against any client, employee, or applicant for employment or for services based on any of the aforementioned basis.

The City of Edmonds is an equal opportunity employer. Further, response to this announcement authorizes the City of Edmonds to obtain background information on history relevant to this position to include contact with past employers and references. It is further understood that any finalist, prior to being selected, may be required to complete a criminal background investigatory process. The City of Edmonds reserves the right to reject all qualifications or to contract with different firms for different services.

VI. Timeline The City Council reserves the right to alter this timeline at any time. This is provided for planning purposes to respondents. (Needs updating according to Council calendar.) May 2nd Position posted May 27th Application period concludes June 8th/ 9th First round interviews with Council subcommittee June 15th/16th Second round interviews with Mayor and directors, as warranted June 28th Final round interviews with full Council July 11th Expected date of hire

VII. Response <Standard language directing applicants to HR director.>

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AM-3825 Item #: 7.


Date: 04/05/2011

Time: 5 Minutes

Submitted For: Ed Sibrel Submitted By: Megan Cruz

Department: Engineering


Information

Subject Title

Operations policy for Shell Valley emergency access road.


Staff recommends Council authorize the implementation of the Operations Policy.


On February 22, 2011, Council authorized the Mayor to sign Addendum #4 to the Professional Services Agreement with

Perteet Engineering, to complete design of the Shell Valley Emergency Access Road.

Narrative

On January 27, 2011 a neighborhood meeting was held to solicit input from residents of Shell Valley. The meeting was very

well attended and the residents were generally receptive to the project. A seperate line of discussion developed regarding the

criteria for opening the access roadway, independent of the construction of the road. This disscussion was carried forward to

the February 22, 2011 Council meeting, where Council recommended Public Works present an Operations Policy governing

the closure and opening of the roadway to the Public Safety Committee.

Attachments

Attachment 1-Staff Report

Attachment 2-Operations Policy

Form Review


Engineering Robert English 03/31/2011 10:15 AM

Public Works Phil Williams 03/31/2011 05:16 PM


Mayor Mike Cooper 04/01/2011 08:11 AM

Final Approval Sandy Chase 04/01/2011 08:22 AM

Form Started By: Megan Cruz Started On: 03/29/2011 12:15 PM


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March 31, 2011 / Staff Report

CITY OF EDMONDS 121 - 5TH AVENUE NORTH, EDMONDS, WA 98020

PUBLIC WORKS DEPARTMENT, ENGINEERING DIVISION ADVISORY REPORT

SHELL VALLEY EMERGENCY ACCESS ROAD OPERATIONS

To: Phil Williams, Public Works Director

Rob English, City Engineer

From:

Ed Sibrel, Senior Engineering Technician

Date: March 29, 2011

TABLE OF CONTENTS

Section Page

I. INTRODUCTION AND RECOMMENDATIONS ........................................................2

A. OPERATAIONS POLICY ................................................................................................................................. 2

B. ROAD CLOSURE METHODS .......................................................................................................................... 2

II. OPERATIONS POLICY ...................................................................................................2

A. SUMMARY

1. BOWDOIN ACCESS CLOSURE ......................................................................................................... 2

2. BOWDOIN ACCESS RE-OPENING .................................................................................................... 2

3. EMERGENCY ACCESS CLOSURE .................................................................................................... 2

4. EMERGENCY ACCESS RE-OPENING ................................................................................................ 2

B. DISCUSSION…………………………………………………...........……………………………………...2

III. EMERGENCY ACCESS ROAD CLOSURE METHODS……………………………3 A. BOLLARDS……………………………………………………………………………………………...….3

B. BICYCLE CHICANES……………………………………………………………………………………..…3

C. GATES…………………………………………………………………………………………………...…3

D. CONCLUSION………………………………………………………………………………………………3

IV. ATTACHMENTS ..............................................................................................................3

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- 2 -

INTRODUCTION AND RECOMMENDATIONS

A. Operations Policy

Based on the Summaries, Discussions, Conclusions, and Attachments in this report we recommend

APPROVAL of the attached Operations Policy.

B. Road Closure Methods

Based on Summaries, Discussions, Conclusions, and Attachments in this report we recommend

BOLLARDS as the road closure method of choice:

II. OPERATIONS POLICY

A. Summary

Bowdoin access closure: The standard access road (being the south end of Pioneer Way) will be

closed when Public Works determines its continued use by the motoring public to be hazardous.

This is a continuation of current procedure.

Bowdoin access re-opening: When the access from Bowdoin Way is both free of ice and snow

hazards, it will be reopened.

Emergency access opening: The Shell Valley Emergency Access Road will be opened during

weather events that represent an increased hazard from ice or snow accumulation.

“Increased hazard” will be understood to occur when the Street Division begins responding to an

existing or potential event by applying de-ice or anti-ice chemicals to Edmonds streets on a city-

wide basis.

Additionally, Edmonds Police Department and Fire District One can open and close the emergency

access road as needed without limit to facilitate their operational needs.

Emergency Access re-closure: The emergency access will be re-closed at the end of a weather-

related event when available forecasts indicate night-time temperatures will not drop below 30

degrees Fahrenheit with available or predicted moisture, and the standard access from Bowdoin is

free of snow and ice hazards.

B. Discussion

The operations policy represents the best efforts of the Edmonds public works and fire and safety

organizations to meet public safety criteria while also respecting wishes of the residents of the

neighborhood.

The impetus behind the project was the recognition that closing the neighborhood access during

dangerous driving conditions may also serve to delay or curtail fire, paramedic or police response

to the neighborhood. The residents of Shell Valley understand this concern and have been

generally supportive of the project’s overall goals.

Residents of the terminal end of Pioneer Way have also expressed a desire to keep the character

and composition of their portion of the Shell Valley neighborhood intact. Public Works

understands and respects the wishes of these residents however there is a larger concern for public

safety that the City must also consider in its deliberations.

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At present, the closure of the only access to the Shell Valley neighborhood from Bowdoin Way

due to inclement weather, is of a 'last resort' consideration – it is not one that is taken lightly by the

City – there is no other portion of the City similarly encumbered by such a closure. The proposed

emergency access road would ameliorate most, but not all of the safety concerns regarding access

to and from the neighborhood.

Particular attention must be paid to periods of inclement weather when the standard access to the

neighborhood remains open. This leaves some days when the road is open, yet is difficult to drive

in a safe manner. In the past, deciding to do so was a risk the Shell Valley residents calculated with

seasonal regularity. However the existence of the new emergency access changes this calculation.

Now the additional condition -- difficult-to-drive-safely-but-not-road-closure-worthy -- must now

be considered regarding the standard access from Bowdoin. It is also the intent of the Operations

Policy to address this condition by offering a safer alternative access to the neighborhood.

III. ROAD CLOSURE METHODS

A. Bollards Bollards – short, vertical posts used to direct or restrict traffic -- were the original design element

to facilitate the closure of the emergency access road. Inexpensive, replaceable, and offered in a

number of designs, bollards are also the sturdiest method of traffic restriction. During the

neighborhood meeting of January 27, 2010, there was some discussion by the residents as to their

adequacy to the task. The Public Works responded they would study other methods of closure.

B. Bicycle Chicanes There is no standard industry term for bicycle chicanes, which are also interchangeably called

baffle gates and crossing gates. Typically installed where shared use paths and trails cross arterial

roads, bicycle chicanes are offset, overlapping gates designed to slow bicycles prior to the road

crossings by forcing a weaving route through them. Several were initially installed along

Snohomish County’s Centennial Trail between the Cities of Snohomish and Arlington. There were

concerns with ADA accessibility, issues with tandem bicycles and bikes with trailers that made

their utility suspect, as well as a propensity to attract collisions from the beginning. After several

years of complaints, the chicanes were replaced with bollards.

C. Swinging Gates Swinging gates, of the kind currently closing the approach path to the project, were also

considered. Sturdy and readily available in many designs, swinging gates also have the advantage

of being easily and quickly opened. In areas that have successfully used them, pedestrian and

bicycle access is maintained via a narrow path around the gate. The chief disadvantage of gates

with regards to this project is twofold: 1) on the north end of the project, at Main Street, the

shoulders of the emergency access slope steeply away from the roadway, so that there is no room

for a pedestrian/bicycle route around a gate; 2) on the south end of the project through the narrow

existing access path, City-owned property is very narrow, and the required route would be outside

of City property.

D. Conclusion After due consideration of the advantages and disadvantages of each of the foregoing methods of

road closure, a decision to pursue Bollards as the design method will be pursued.

IV. ATTACHMENTS

A. Operations Policy

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City of Edmonds 121 5

TH AVENUE NORTH EDMONDS, WA 98020 • (425) 771-0220 FAX(425) 771-0221

Website: www.ci.edmonds.wa.us

PUBLIC WORKS DEPARTMENT

Operations Policy -- Shell Valley Emergency Access Road

PAGE(s) 1 of 1

Date:

Subject:

The Shell Valley Neighborhood is currently served by a single access route from Bowdoin Way. This route, Pioneer

Way, is a narrow, winding, very steep roadway in its initial descent from Bowdoin, which can make it difficult to

navigate in wet or freezing conditions. In freezing conditions particularly, the roadway can become hazardous to the point

that the City on occasion has closed the road. Long term residents of the neighborhood have adjusted to such closures by

parking their vehicles on Bowdoin Way in advance of icebound weather. However, closing the roadway during dangerous

driving conditions may also serve to delay / curtail fire and aid access to the neighborhood. There does exist a walking

trail from Yost Park to the west that small aid units can utilize to access Shell Valley, but larger units are not expected to

successfully navigate the trail.

The Shell Valley Emergency Access Road, City Project No. E7CB, will be a 15-foot-wide paved accessway that joins the

north end of Pioneer Way to Main Street, approximately 300 feet to the north. The roadway will be utilized by fire and

aid agencies during those weather events in which the principal access road is closed, as well as on an as-needed basis by

those same agencies. Additionally, during the times the principal access via Pioneer Way from Bowdoin is closed, the

roadway will be accessible for the neighborhood to use. At all other times, the emergency accessway will be closed to

motorized traffic, and will be used exclusively as a pedestrian and bicycle path.

The intent of this policy will be to establish a procedure for managing the operations of the emergency access road, and

clarifying the necessary and sufficient conditions for opening the roadway during severe weather.

Policy:

It shall be the policy of the City of Edmonds to open the Shell Valley Emergency Access Road during weather events that

represent an increased hazard from ice or snow accumulation. To meet that goal the road will be opened when the Street

Division begins responding to an existing or potential event by applying de-ice or anti-ice chemicals to Edmonds streets.

When those operations begin on a city-wide basis the road will be opened for weather-related reasons. During those times

residents of Shell Valley are encouraged to use this direct connection to Main Street. If the Pioneer Way access from

Bowdoin is closed at any time during a weather-related emergency, the emergency access will then be the only approved

access into and out of the Shell Valley neighborhood.

The emergency access road will be re-closed at the end of a weather-related event when 1) available forecasts indicate

night-time temperatures will not drop below 30 degrees Fahrenheit with available or predicted moisture, and 2) the

standard access from Bowdoin Way is both open and free of ice and snow hazards.

If there is no moisture forecast and none existing on the Bowdoin Way entrance to Shell Valley the standard access will

remain open independent of temperature. Decisions to open and close the roads will be made by Street Division staff

using these criteria.

To facilitate emergency response, the Edmonds Police Department and Fire District One can open and close the

emergency access road at any time as needed.

Approved:______________________________

Phil Williams, Public Works Director

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