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AGENDA

I. Call to Order and Roll Call – Mr. Troy Andersen, Chair, and Mr. John Hutchinson – Action II. Call for Closed Meeting – Mr. Andersen – Action - Pursuant to Code of Virginia, 1950, as

amended, Section 2.2-3711, (A), Subsection 1, for the discussion of personnel matters (monthly appointments, resignations, etc.); and Subsection 2, for the discussion of student personnel matters (one request for release from compulsory school attendance).

III. Return to Open Meeting/Certification of Closed Meeting – Mr. Andersen and Ms. Betty Jane Duncan – Action - Board to reconvene into open session and certify that the Gloucester County School Board, while in closed session, discussed only public matters lawfully exempted from Open meeting requirements provided in subsection A of Section 2.2-3711; and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. Note: Deputy Clerk to conduct poll vote on certification.

IV. Moment of Silence and Pledge of Allegiance – Mr. Andersen and Ms. Campbell Farina

V. Personnel Items – Mr. Andersen A. Approval of Monthly Personnel Appointments, Resignations, Etc. – Action

VI. Student Personnel Items – Dr. Walter Clemons

A. Request for Release from Compulsory School Attendance for One Student – Action

VII. Additions/Changes/Adoption of Agenda – Mr. Andersen and Dr. Clemons – Action VIII. Approval of Items Contained in the Consent Agenda – Mr. Andersen – Action (By Poll Vote)

A. Approval of Minutes of March 10, 2015, Monthly Meeting B. Approval of Minutes of March 11, 2015, Special (Town Hall) Meeting C. Approval of Minutes of March 12, 2015, Special (Work Session) Meeting D. Approval of Minutes of March 19, 2015, Special (Makeup Days) Meeting E. Approval of Minutes of March 20, 2015, Special (3-Member Panel Hearing) Meeting F. Approval of Minutes of March 26, 2015, Special (Joint Budget w/BOS) Meeting G. Approval of Use of Buses for the Daffodil Festival – April 11-12, 2015 (Note: this item

Connect. Engage. Inspire.

GLOUCESTER COUNTY SCHOOL BOARD MONTHLY MEETING

TUESDAY, APRIL 14, 2015 5:30 PM – CLOSED MEETING (A135)

7:00 PM – OPEN MEETING (AUDITORIUM) THE THOMAS CALHOUN WALKER EDUCATION CENTER

6099 T.C. WALKER ROAD GLOUCESTER, VIRGINIA 23061

was approved via an email poll previously) H. Approval of Use of Buses for 4-H Camp – June 15 and 19, 2015 I. Approval of 2015-2016 Annual Special Education Plan/Advisory Committee Members J. Approval of 2015-2016 Pay Dates K. Approval of Policy Manual Update (1st/2nd Readings-All Revisions):

1. File BBFA: Conflict of Interest & Disclosure of Economic Interests 2. File IC/ID: School Year/School Day 3. File JOD: Release of Student Data/Records

L. Informational Fundraiser Approvals Issued January-March, 2015 M. Informational Central Food Service Financial Report as of February 28, 2015 N. Informational Transportation Report for March 2015 O. Informational Membership Report as of March 30, 2015 P. Informational Discipline Report for March 2015 Q. Informational Visiting Teachers Report for March 2015

IX. Citizens’ Comment Period – Mr. Andersen (Speakers are asked to state their name, the

district in which they reside and limit their remarks to 3-5 minutes, to be determined by the Chairperson)

X. Staff Presentations/Recognitions – Mr. Andersen

A. Recognition of VSBA Eastern Regional Student Art Contest Winners – Justin Sykes, 2nd Place Elementary (Bethel) and Emma Trist, 2nd Place High School (GHS) – Dr. Bess Worley, Ms. Brenda Turner and Mr. Clark Barkley (Art Teachers)

B. Announcement/Proclamation of May 4-8, 2015, as National Teacher Appreciation Week (May 5 – National Teacher Day) – Mr. Andersen

C. Announcement/Proclamation of May 6, 2015, as National School Nurse Day – Ms. Shirley Chirch

D. Updates on Boards/Commissions – SB Members XI. Student Advisory Committee (SAC) Items – Ms. Farina XII. School Board Members’ Items

A. Reminder of GCPS Educational Foundation’s Teachers of the Year Dinner – Wednesday, April 22, 2015, 5:30 pm @ Gloucester High School (Commons Area) – Ms. Parker

B. Discussion of VSBA Legislative Positions – Mr. Andersen C. VSBA School Law Conference – Friday, June 5, 2015, 8:15 am-1:30 pm @ Hilton Short

Pump @ $165 per person. The Clerk would like to know who would like to attend (Dr. Clemons and Mrs. Hook have been registered to attend) – Mr. Andersen

D. Upcoming Board of Supervisors Budget Work Session (Scheduled Budget Adoption) – Thursday, April 16, 2015 – 7:00 pm @ the Colonial Courthouse – Mr. Andersen

E. Discussion of Lesson Plans – Ms. Hensley F. Other Matters as brought up by Board Members

XIII. Superintendent’s Items – Dr. Clemons A. Update on Expedited Retakes of Elementary and Middle School SOL’s – Information B. Instructional Hours for 2015-2016 – Information

XIV. Budget and Finance Items – Ms. Joanne Wright A. Monthly Departmental Report – Information B. Acceptance of Donations – Action C. Approval of 2015-2016 Student Fees and Charges – Action D. Financial Reports – Information

1. February 28, 2015, Financial Report 2. March 31, 2015, Construction Financial Report 3. March 31, 2015, HVAC/Roof Financial Report

XV. Administrative Items – Mr. Hutchinson

A. Monthly Departmental Report – Information B. Approval of Revisions to Facilities Use Manual and Fee Schedule – Action

XVI. Human Resources Items – Dr. Juanita Smith

A. Monthly Departmental Report – Information XVII. Instructional Items – Dr. Chuck Wagner

A. Monthly Departmental Report – Information XVIII. Public Announcements – Mr. Andersen – Information

A. Next Special (Work Session) Meeting – Thursday, April 30, 2015, 5:30 pm @ the Thomas Calhoun Walker Education Center (Auditorium) B. Makeup Day – School in Session – Monday, May 4, 2015 C. Teacher Appreciation Week – Monday-Friday, May 4-8, 2015 D. School Nurse Appreciation Day – Wednesday, May 6, 2015 E. Next Monthly School Board Meeting – Tuesday, May 12, 2015, 7:00 pm @ the Thomas Calhoun Walker Education Center (Auditorium)

XIX. Call for Adjournment – Mr. Andersen – Action

RECORDED MINUTES OF THE GLOUCESTER COUNTY SCHOOL BOARD

GLOUCESTER, VIRGINIA

MARCH 10, 2015 The regular monthly meeting of the Gloucester County School Board was held on Tuesday, March 10, 2015. The Chairperson called the meeting to order at 5:42 pm at the Thomas Calhoun Walker Education Center. I. ROLL CALL Roll call was taken by the Acting Clerk, and the following persons were recorded as present: Troy M. Anderson, Chairperson, George R. (Randy) Burak, Kimberly (Kim) E. Hensley, Carla B. Hook, Anita F. Parker, Charles B. Records, and Kevin M. Smith, Members. Also present for the closed meeting: Walter R. Clemons, Ph.D., Superintendent of Schools, and John E. Hutchinson, Assistant Superintendent for Administrative Services and Acting Clerk. II. CALL FOR CLOSED MEETING At 5:42 pm, a motion was made by Ms. Parker, seconded Mr. Burak and unanimously approved to adjourn for a closed session, pursuant to Code of Virginia, 1950, as amended, Section 2.2-3711 (A), Subsection 1, for the discussion of personnel matters (monthly appointments, resignations, etc.). At 6:53 pm, the Chairperson declared a recess, and the meeting was relocated to the Thomas Calhoun Walker Education Center Auditorium. III. RETURN TO OPEN MEETING/CERTIFICATION Note: Ms. Betty Jane Duncan, Deputy Clerk, recorded the remainder of the meeting. The Deputy Clerk noted that all members were present for the open meeting. At 7:00 pm, a motion was made by Mr. Records to reconvene the meeting into open session and to certify that the Gloucester County School Board, while in closed session, discussed only public matters lawfully exempted from open meeting requirements provided in Subsection A of Section 2.2-3711 and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. The motion was seconded by Ms. Parker and approved as follows: Mr. Burak Aye Mr. Records Aye Ms. Hensley Aye Mr. Smith Aye Mrs. Hook Aye Mr. Andersen Aye Ms. Parker Aye IV. MOMENT OF SILENCE/PLEDGE OF ALLEGIANCE – Ms. Campbell Farina, SAC representative, led the Board and citizens in a moment of silence followed by the Pledge of Allegiance to the flag of the United States of America. V. PERSONNEL ITEMS A. Approval of Monthly Personnel Actions — A motion was made by Mr. Burak, seconded by Mr. Records, and unanimously adopted to approve the monthly listing of personnel appointments, retirements, resignations, and contract changes. (Approved copies attached to minutes)

RECORDED MINUTES OF THE MARCH 10, 2015 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 2 of 7 VI. ADDITIONS/CHANGES/ADOPTION OF AGENDA

There were no changes to the agenda as published: A motion was made by Ms. Hensley, seconded by Mr. Burak, and unanimously adopted to approve the agenda as presented. VII. APPROVAL OF ITEMS CONTAINED IN THE CONSENT AGENDA A motion was made by Mr. Burak to approve the Consent Agenda (listed below). Motion was seconded by Ms. Hensley and approved with a roll call vote. Mr. Burak Aye Mr. Records Aye Ms. Hensley Aye Mr. Smith Aye Mrs. Hook Aye Mr. Andersen Aye Ms. Parker Aye ITEMS CONTAINED WITHIN THE CONSENT AGENDA:

A. Approval of Minutes of February 10, 2015, Monthly Meeting B. Approval of Minutes of February 13, 2015, Special (Closed) Meeting C. Approval of Minutes of March 2, 2015, Special (Closed) Meeting D. Approval of Bus Shuttle (2) Service for VIMS on May 30, 2015

E. Informational Central Food Service Financial Report as of January 31, 2015

F. Informational Membership Report as of February 23, 2015

G. Informational Discipline Report for February, 2015

H. Informational Visiting Teachers Report for February, 2015

I. Informational Transportation Report for February, 2015

J. Policy Manual Update (1st/2

nd Readings-All Revisions):

1. File BBE: Unexpired Term Fulfillment

2. File BCF: Advisory Committees to the School Board

3. File BDA: Regular School Board Meetings

4. File CBA: Qualifications and Duties of the Superintendent

5. File CBB: Appointment and Term of the Superintendent

6. File CLA: Reporting Acts of Violence and Substance Abuse

7. File FB: Facilities Planning

8. File FEG: Construction Planning

9. File FFA: Naming School Facilities VIII. STAFF PRESENTATIONS/RECOGNITIONS A. Announcement of March as “Traumatic Brain Injury Awareness Month” – Ms. Shirley Chirch, Environmental Health and Safety Manager, Ms. Megan Grothaus, School Psychologist, and Ms. Kelli Belvin, Physical Therapist, presented information on Traumatic Brain Injury and noted that the month of March had been designed as Traumatic Brain Injury Awareness Month. At this point in the meeting, the Chairperson called for public hearings on the proposed School Budget and the proposed Comprehensive Plan to be held as previously advertised. *** Note: Change in agenda order

RECORDED MINUTES OF THE MARCH 10, 2015 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 3 of 7 IX. PUBLIC HEARINGS *** Change in agenda order 1. Public Hearing – Proposed School Budget – At 7:15 pm, Mr. Andersen opened the floor for a public hearing for citizens wishing to comment on the proposed school budget. He asked that each person state his/her name, magisterial district, and limit remarks to approximately five (5) minutes. The following persons spoke: Richard Elmore (Ware District) asked for information on how state lottery proceeds are accounted for in the school budget. Ms. Hensley offered her assistance to answer this question at a later time, and Mr. Elmore was also directed to discuss this matter with Ms. Wright. Brian McGovern (GEA President) spoke to the matter of state lottery proceeds. At 7:20pm, Mr. Andersen closed the public hearing on the proposed school budget. 2. Public Hearing – Comprehensive Plan -- At 7:20 pm, Mr. Andersen opened the floor for a public hearing for citizens wishing to comment on the proposed Comprehensive Plan. He asked that each person state his/her name, magisterial district, and limit remarks to approximately five (5) minutes. Mr. Records provided brief remarks on the process of developing the proposed Comprehensive Plan. The document was prepared with the cooperation of a committee and subcommittees which included staff, community members, and representatives from the School Board and Board of Supervisors. Public Hearing comments were received as follows: Brian McGovern (GEA President/Abingdon District) addressed the topic of merit pay included in the Comprehensive Plan. At 7:28 pm, Mr. Andersen closed the public hearing on the proposed Comprehensive Plan. VIII. STAFF PRESENTATIONS/RECOGNITIONS (continued) B. Presentation by GEA on “Put Kids First” Rally Co-sponsored by the Virginia Education Association and the Virginia PTA – Mr. Brian McGovern, GEA President, informed the Board of a rally to be held in Richmond on Saturday, April 18, at the State Capitol. The VEA will sponsor a bus from Gloucester to Richmond for those wishing to attend. Citizens were asked to contact Mr. McGovern if they wished to avail themselves of this opportunity. C. Updates on Boards/Commissions by School Board Members Ms. Parker noted the successful Education Foundation 8K run held in February. She also reported on the VSBA Regional Forum held on March 9 and noted that two Gloucester students had received awards for art work submitted to the VSBA. X. CITIZENS’ COMMENT PERIOD Mr. Andersen asked if there were any persons present who wished to address the Board. He asked that all persons state their name, the district in which they reside and to limit their remarks to five minutes or less. No one came forward to speak at this time.

RECORDED MINUTES OF THE MARCH 10, 2015 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 4 of 7 X. STUDENT ADVISORY COMMITTEE (SAC) ITEMS) – Ms. Farina thanked Mr. McGovern for inviting students to participate in the VEA/PTA rally in Richmond. XII. SCHOOL BOARD MEMBERS ITEMS A. Discussion of VSBA 2015 Business Honor Roll/Nominees – Board members discussed nominations for the VSBA 2015 Business Honor Roll. A motion was made by Ms. Parker, seconded by Ms. Hensley, and unanimously approved to nominate the following local business for the VSBA 2015 Business Honor Roll: Chesapeake Bank, Hudgins GMC, and the Gazette-Journal. B. Reminder of BOS and SB Chairs/Vice Chairs Town Meeting – 7:00 pm on Wednesday, March 11, 2015 @ the Thomas Calhoun Walker Education Center. C. Reminder of Rescheduled Work Session – 5:30 pm on Thursday, March 12, 2015 @ the Thomas Calhoun Walker Education Center. D. Reminder of County’s Public Hearings on Budget/Tax Rates – 7:00 pm on Monday, March 23, 2015 @ the Thomas Calhoun Walker Education Center. E. Reminder of Joint Budget Meeting w/Board of Supervisors – 7:00 pm on Thursday, March 26, 2015 @ the Thomas Calhoun Walker Education Center. F. Other Matters as brought up by Board Members On behalf of the Board, Ms. Hook offered congratulations to the Robotics Team for recent wins in competition and their advancement to World Competitions. Mr. Burak noted that last year’s VSBA Business Honor Roll nominees were WXGM and Chick-Fil-A. XIII. SUPERINTENDENT’S ITEMS A. Discussion of Superintendent’s Recommended FY2016 Budget – Dr. Clemons and Ms. Joanne Wright, Director of Budget and Finance, presented information on revisions to the recommended budget based on actions by the General Assembly. (Copy of presentation and revised budget attached to minutes) Board members were given the opportunity to ask questions and address issues in the proposed budget. The Board will consider formal approval of the budget at the work session on March 12 B. Discussion of Comprehensive Plan – Dr. Clemons thanked the community, staff, and members of the School Board and Board of Supervisors who worked together to develop the proposed Comprehensive Plan. The following suggestions were made by Board members for inclusion in the plan: Mr. Records: Add goal to increase days in the school calendar to restore to total of 180. Add an “acronym appendix.” Add a goal to hire a grant writer. Mrs. Hook: On page 20 regarding AP testing, include current actual numbers of students taking/passing tests. On page 22, add PTO as well as PTA. On goals—add stand-alone goal to increase parental involvement. Suggested publishing a pamphlet to distribute to all parents explaining how they can become more involved. On page 25 regarding compensation strategies, include goal to raise compensation to at least the State average.

RECORDED MINUTES OF THE MARCH 10, 2015 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 5 of 7 XIII. SUPERINTENDENT’S ITEMS (continued) Ms. Parker: On page 26 regarding safety issues, include goal to add one additional SRO per year until all schools have SROs on staff. Mr. Smith: Reference to merit pay should include support staff also. The Board will consider adoption of the Comprehensive Plan with additions at the work session on March 12. XIV. BUDGET AND FINANCE ITEMS A. Monthly Departmental Report -- Ms. Wright reported on activities and accomplishments of the Office of Budget and Finance during the month of February. She expressed appreciation to staff members who came to work during Code 1 days in order to have the payroll complete on time. B. Acceptance of Donations -- Ms. Wright highlighted the donations received by the division totaling $280.00. A motion was made by Mr. Burak and seconded by Mr. Smith to accept with grateful appreciation the donations as outlined. The Deputy Clerk polled the Board as follows: Ms. Parker Aye Mr. Smith Aye Ms. Hensley Aye Mr. Records Aye Mrs. Hook Aye Mr. Andersen Aye Mr. Burak Aye C. Informational Financial Reports – Ms. Wright presented the following reports which were accepted by the Board as information: 1. January 31, 2015 Financial Report 2. February 28, 2015, Construction Financial Report 3. February 28, 2015, HVAC/Roof Financial Report Mr. Burak inquired if the inclement weather had delayed the Page Middle School construction. Mr. Scott Shorland, Construction Manager, assured the Board that the project was on schedule. He also noted that he would be in touch with VDOT to ascertain the status of the traffic light installation on Route 17. XV. ADMINISTRATIVE ITEMS A. Discussion of 2014-2015 School Closings/Makeup Days – Mr. Hutchinson and Dr. Clemons reviewed the days missed during recent inclement weather and the days which had already been designated as makeup days. A meeting is scheduled with principals later in the week to further refine the calendar to schedule makeup time not yet designated. A recommendation will be brought back to the Board for consideration and approval. B. Adoption of 2015-2016 School Calendar – Mr. Hutchinson reviewed the proposed 2015-2016 school calendar. A motion was made by Mr. Burak, seconded by Mr. Smith and unanimously adopted to approve the 2015-2016 School Calendar as presented. (Copy of 2015-2016 School Calendar attached to minutes)

RECORDED MINUTES OF THE MARCH 10, 2015 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 6 of 7 XV. ADMINISTRATIVE ITEMS (continued) C. Adoption of Rezoning Plan – Mr. Hutchinson reviewed the proposed Rezoning Plan as developed by the Redistricting Committee and recommended adoption of the plan. A motion was made by Mr. Records and seconded by Mr. Burak to approve the plan as presented. All members voted in favor of the motion. XVI. HUMAN RESOURCES ITEMS A. Monthly Departmental Report – Dr. Juanita Smith, Director of Human Resources, presented information on the activities of the Department of Human Resources for the month of January and February. Dr. Clemons and Board members congratulated the HR staff for the successful Job Fair held on March 7. XVII. INSTRUCTIONAL ITEMS A. Monthly Departmental Report – Dr. Wagner reviewed highlights of the month from Instructional Services. XVIII. PUBLIC ANNOUNCEMENTS

Mr. Andersen read the following public announcements:

A. BOS-SB Chairs Town Hall Meeting – 7:00 pm on Wednesday, March 11, 2015 @ the

Thomas Calhoun Walker Education Center (Auditorium) B. Next Special (Work Session/Budget Adoption) Meeting – 5:30 pm on Thursday, March

12, 2015 @ the Thomas Calhoun Walker Education Center (Auditorium) C. County’s Public Hearing on Budget/Tax Rates – 7:00 pm on Monday, March 23, 2015 @

the Thomas Calhoun Walker Education Center (Auditorium) D. Joint Budget Meeting w/Board of Supervisors – 7:00 pm on Thursday, March 26, 2015 @

the Thomas Calhoun Walker Education Center (Auditorium) E. Makeup Day – School in Session – Friday, April 3, 2015 F. Spring Break-All GCPS Schools and Offices Closed – Monday-Friday, April 6-10, 2015

(12-month employees on annual leave April 9-10) G. Next Monthly School Board Meeting – Tuesday, April 14, 2015, 7:00 pm @ the Thomas

Calhoun Walker Education Center (Auditorium)

XIX. CALL FOR ADJOURNMENT At 9:38 pm, there being no further business, a motion was made by Mr. Burak, seconded by Ms. Parker, and unanimously approved to adjourn the regular monthly meeting of March 10, 2015, until the next special meeting on 5:30 pm on Thursday, March 12, 2015 @ the Thomas Calhoun Walker Education Center.

RECORDED MINUTES OF THE MARCH 10, 2015 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 7 of 7 Troy M. Andersen, Chairperson Betty Jane Duncan, Deputy Clerk John E. Hutchinson, Acting Clerk Attachments (5): 1. Bound Agenda for March 10, 2015, Monthly Meeting 2. Approved Monthly and Supplemental Personnel Listing 3. Presentation—Superintendent’s Proposed 2015-2016 Budget 4. Handout – Revised Budget Figures 5. 2015-2016 School Calendar Note: The attachments will be bound with the official minutes once approved. END JEH/BJD:bjd MIN-03-10-15

TOWN HALL MEETING



MARCH 11, 2015 A Town Hall meeting was held on Wednesday, March 11, 2015, at 7:00 pm in the Thomas Calhoun Walker Education Center auditorium. The meeting was sponsored by School Board Chair and Vice-Chair, Troy Andersen and Charles Records, respectively, and Board of Supervisors Chair and Vice-Chair, Ashley Chriscoe and John Meyer, Jr., respectively. The purpose of the meeting was to provide citizens with an opportunity to share their comments, concerns or questions about county and school issues in an informal setting where all concerns could be heard in an open forum environment. Other School Board members present included Randy Burak, Anita Parker, and Kevin Smith. Dr. Walter R. Clemons, Ph.D., Division Superintendent, and Ms. Betty Jane Duncan, Deputy Clerk, also were present for the meeting. A few opening comments were made by the four elected officials welcoming those in attendance and expressing their desire to listen to the citizens’ input. About 100 people were in attendance. Questions, comments, and responses pertained to the following issues:

Numerous requests for the Board of Supervisors to restore funding to Bay Transit, Gloucester

Housing Partnership, civic and non-profit organizations, fire and rescue services,

Gloucester/Mathews Care Clinic, Boys and Girls Club. Funding had been greatly reduced in the

proposed County Administrator’s budget.

Requests for Board of Supervisors to fully fund Gloucester County Public Schools and provide

compensation increases to all employees

Projected costs for opening middle schools

Consideration of hiring a grant writer

Concern from resident of Waterview Trailer Park regarding sewer improvements

At the conclusion of public comments and questions, all four Board members expressed appreciation to the citizens who had participated in the town hall meeting and assured them that their concerns would be seriously considered by Board members. The meeting was adjourned at 10:00 p.m. Troy M. Andersen, Chairperson Betty Jane Duncan, Deputy Clerk END BJD:bjd MIN-03-11-15



MARCH 12, 2015 A special work session meeting of the Gloucester County School Board was held on Thursday, March 12, 2015, in the Thomas Calhoun Walker Education Center auditorium. The Chairperson called the meeting to order at 5:30 pm. I. CALL TO ORDER AND ROLL CALL Roll call was taken by the Deputy Clerk, and the following persons were recorded as present: Troy M. Anderson, Chairperson, George R. (Randy) Burak, Carla B. Hook, Anita F. Parker, Charles B. Records, and Kevin M. Smith, Members; Walter R. Clemons, Ph.D., Superintendent of Schools; and Betty Jane Duncan, Deputy Clerk. Kimberly (Kim) E. Hensley, Member, was absent at roll call and arrived at 5:40 pm. II. MOMENT OF SILENCE/PLEDGE OF ALLEGIANCE – Mr. Records led the Board and citizens in a moment of silence followed by the Pledge of Allegiance to the flag of the United States of America. III. APPROVAL OF FY2016 BUDGET – Dr. Clemons and Ms. Joanne Wright, Director of Budget and Finance, presented the Superintendent’s Recommended FY2016 budget as adjusted based on revised revenue. The Board discussed the expenditures and revenue as presented. (Copy of presentation on School Board’s Recommended FY2016 Budget attached to minutes) A motion was made by Mr. Burak and seconded by Mr. Smith to adopt the recommended budget for FY2016 totaling $63,519,114.00 (Operating Fund, Central Food Service, Capital Improvements Fund, and Debt Service Fund) and Construction Fund totaling $5,600,000.00. The Deputy Clerk recorded the following poll vote: Mr. Burak Aye Mr. Records Aye Ms. Hensley Aye Mr. Smith Aye Mrs. Hook Aye Mr. Andersen Aye Ms. Parker Aye IV. APPROVAL OF GCPS COMPREHENSIVE PLAN – Dr. Clemons reviewed the proposed Comprehensive Plan, as revised. Changes recommended by the Board at the meeting on March 10, 2015, had not been totally incorporated into the document presented, but the plan is ready for approval pending the addition of those adjustments as agreed upon. A motion was made by Mr. Burak, seconded by Mr. Records, and unanimously adopted to approve the GCPS Comprehensive Plan, with minor adjustments to be made as agreed on at the March 10 meeting. A copy of the finalized plan will be sent to all Board members and members of the Board of Supervisors and will be posted on the school division website. (Copy of Final Comprehensive Plan attached to minutes) V. HIGHLIGHTS FROM BLACK HISTORY MONTH ACTIVITIES – Dr. Chuck Wagner, Assistant Superintendent for Instruction, highlighted activities in each school in observance of Black History Month in February. Ms. LaQuiche Parrott, Abingdon Principal, introduced Abingdon 4

th

grade students Samantha Lindemann and Reese Lielbler, who read poems they had composed as part of the observance of Black History Month at Abingdon. Ms. Sherri Miller, Bethel first grade teacher, presented information on unique projects accomplished by Bethel first graders during Black History Month. (Compilation of School Activities for Black History Month attached to minutes)

RECORDED MINUTES OF THE MARCH 12, 2015 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 2 of 3 VI. INFORMATIONAL REPORT -- MATHEMATICS MID-YEAR REVIEW –Ms. Melanie Jenkins, Elementary Math Specialist, presented a mid-year progress report on K-5 Math. (Copy of report attached to minutes) Board members had the opportunity to ask questions regarding the elementary math curriculum and assessments. Mr. Alvin Coleman, Secondary Math Specialist, provided an update to the Board on the Secondary Math programs. (Copy of presentation attached to minutes) Board members asked questions and received information on the secondary math curriculum and assessments. VII. INFORMATIONAL PRESENTATION ON GHS E-BACKPACK IMPLEMENTATION – Mr. David Pluim and Mr. Zach Pickard, GHS Mathematics teachers, and Ms. Erin Pluim, GHS ITRT, provided an informative presentation and demonstration on the use of Ipads under the new E-Backpack program being incorporated into the GHS curriculum. Board members were allowed a hands-on opportunity to see how the programs are being utilized in the classroom. VIII. SECONDARY MATHEMATICS TEXTBOOK ADOPTION – Mr. Coleman discussed the textbook adoption procedures for secondary mathematics. Books are currently being reviewed for consideration for adoption. Recommendations for adoption are expected to be made in April with adoption by the Board at the April work session IX. INFORMATIONAL SPRING 2015 (6

TH GRADE) COMPUTER-ADAPTIVE TESTING

REPORT – Ms. Cindy Carmine, Instructional Supervisor, informed the Board of procedures for the spring 2015 computer-adaptive testing for the 6

th grade. (Copy of information on Computer

Adaptive Testing attached to minutes) X. UPDATE ON ACADEMIC REVIEWS AT PAGE MIDDLE SCHOOL AND GHS – Dr. Wagner updated the Board on the academic reviews being conducted at Page Middle School and Gloucester High School. Collaborative team visits coordinated by the Department of Education have been completed. The next step will be to assess feedback from these visits, schedule training sessions for administrators, and develop plans for improvement based on the recommendations of the visiting team. XI. DISCUSSION OF LESSON PLANS – Ms. Hensley expressed concern regarding lesson plans developed by teachers and what the requirements are from the administration for these lesson plans. A lengthy discussion followed. Dr. Clemons will discuss the issue and concerns at a principals’ meeting to be held on March 13. Mr. Burak suggested that this topic remain on the agendas for consideration at the next several meetings. SNOW MAKEUP DAYS – Dr. Clemons advised the Board that probably will be necessary to add additional minutes to each school day for the remainder of the year in order to make up the days missed due to inclement weather. He will discuss the matter with the principals to devise a plan. A motion was made by Mr. Burak and seconded by Mr. Records to allow Dr. Clemons to add up to 15 minutes to each school day for the remainder of the school year as necessary to meet attendance requirements. After further discussion, Mr. Burak withdrew his motion, and Mr. Records withdrew the second to the motion. Dr. Clemons will provide further information to the Board at a later date so that a decision can be reached on this matter.

RECORDED MINUTES OF THE MARCH 12, 2015 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 3 of 3 XII. PUBLIC ANNOUNCEMENTS – Mr. Andersen read the following public announcements:

A. County’s Public Hearing on Budget/Tax Rates – 7:00 pm on Monday, March 23, 2015 @ the Thomas Calhoun Walker Education Center (Auditorium)

B. Joint Budget Meeting w/Board of Supervisors – 7:00 pm on Thursday, March 26, 2015 @ the Thomas Calhoun Walker Education Center (Auditorium)

C. Makeup Day – School in Session – Friday, April 3, 2015

D. Spring Break-All GCPS Schools and Offices Closed – Monday-Friday, April 6-10, 2015 (12-month employees on annual leave April 9-10)

E. Next Monthly School Board Meeting – Tuesday, April 14, 2015, 7:00 pm @ the Thomas Calhoun Walker Education Center (Auditorium)

XIII. ADJOURNMENT -- At 9:50 pm, there being no further business, a motion was made by Mrs. Hook, seconded by Ms. Parker, and unanimously approved to adjourn the work session meeting of March 12, 2015, until the next special meeting (Joint Budget Meeting with Board of Supervisors) on Thursday, March 26, 2015, at the Thomas Calhoun Walker Education Center Auditorium. Troy M. Andersen, Chairperson Betty Jane Duncan, Deputy Clerk Attachments (7): 1. Agenda for March 12, 2015, Monthly Meeting; and 2. Presentation on School Board’s Recommended FY2016 Budget 3. Final Comprehensive Plan 4. Compilation of School Activities for Black History Month 5. Mid-Year Progress: K-5 Math 6. Winter Secondary Mathematics Update 7. Computer Adaptive Testing Information Note: The attachments will be bound with the official minutes once approved. END BJD:bjd MIN-03-12-15



MARCH 19, 2015

A special meeting of the Gloucester County School Board was held at 4:150 pm on Thursday, March 19, 2015, at the Thomas Calhoun Walker Education Center, Gloucester, Virginia, for the sole purpose discussing makeup days/time due to inclement weather. CALL TO ORDER AND ROLL CALL The Chairperson called the meeting to order at 4:15 pm. The Acting Clerk took roll, and the following persons were recorded as present: Troy M. Andersen, Chairperson, Charles B. Records, Vice Chairperson, Carla B. Hook, Anita F. Parker, and Kevin M. Smith, Members *; Walter R. Clemons, Ed.D., Superintendent of Schools; and John E. Hutchinson, Acting Clerk. *-Members George R. (Randy) Burak and Kimberly (Kim) E. Hensley were absent. INCLEMENT WEATHER MAKEUP PLAN

A motion was made by Mr. Smith, seconded by Mrs. Hook, and unanimously approved to add 15 minutes (10 minutes in the morning/5 minutes in the afternoon) to each day beginning March 23, 2015, through June 10, 2015 (approved as makeup day). ADJOURNMENT At 4:34 pm, there being no further business, a motion was made by Mrs. Hook, seconded by Ms. Parker, and unanimously approved to adjourn the special meeting of March 19, 2015, until the next special (Joint Budget w/Board of Supervisors) meeting scheduled at 7:00 pm on Thursday, March 26, 2015, in the Auditorium of the Thomas Calhoun Walker Education Center, Gloucester, Virginia.

END JEH:dcg By: ______________________________________ Troy M. Andersen, Chairperson

______________________________________ John E. Hutchinson, Acting Clerk



March 20, 2015

A special meeting of the School Board Disciplinary Committee was held on Friday, March 20, 2015, at 8:00 a.m., at the Thomas Calhoun Walker Education Center, Gloucester, Virginia, for the purpose of holding one student personnel hearing.

CALL TO ORDER AND ROLL CALL The meeting was called to order by Bryan L. Hartley, Acting Clerk. Present were: Carla B. Hook, Kimberly E. Hensley and Kevin M. Smith, School Board Members; and Walter R. Clemons, Ph.D., Superintendent of Schools.

CALL FOR CLOSED SESSION At 8:10 a.m., a motion was made by Mrs. Hook, seconded by Ms. Hensley and unanimously approved to adjourn for a closed session, pursuant to Code of Virginia, 1950, as amended, Section

2.2-3711 (A), Subsection 2, for the discussion of one student personnel matter.

RETURN TO OPEN SESSION At 9:06 a.m., a motion was made by Ms. Hensley, seconded Mrs. Hook, and unanimously adopted to reconvene the meeting into open session. A motion was made by Mrs. Hook and seconded by Ms. Hensley to certify that the Gloucester County School Board, while in closed session, discussed only public matters lawfully exempted from open meeting requirements provided in Subsection A of Section 2.2-3711 and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. The motion was approved with a roll call vote as follows:

Ms. Hensley Aye Mrs. Hook Aye Mr. Smith Aye

STUDENT PERSONNEL MATTERS Mrs. Hook moved to uphold the recommendation of the superintendent’s designee/hearing officer.* The motion was seconded by Ms. Hensley and the Acting Clerk polled the following vote:

Ms. Hensley Aye Mrs. Hook Aye Mr. Smith Aye

*- Records are maintained in the Office of Student Services on these matters.

ADJOURNMENT At 9:07 a.m., there being no further business, a motion was made by Mr. Smith, seconded by Ms. Hensley, and unanimously approved to adjourn the School Board Disciplinary Committee hearing of March 20, 2015, until the next special (Joint Budget w/Board of Supervisors) scheduled at 7:00 p.m. on Thursday, March 26, 2015, in the Auditorium of the Thomas Calhoun Walker Education Center, Gloucester, Virginia.

END BLH:mrc/dcg By: ______________________________________ Troy M. Andersen, Chairperson

______________________________________ Bryan L. Hartley, Acting Clerk



MARCH 26, 2015 A joint work session meeting of the Gloucester County School Board and the Gloucester County Board of Supervisors was held on Thursday, March 26, 2015, in the Thomas Calhoun Walker Education Center Auditorium at 7:00 pm. I. CALL TO ORDER OF BOARD OF SUPERVISORS AND ROLL CALL -- The Chairperson of the Board of Supervisors called the meeting to order at 7:00 pm. Present for the Board of Supervisors were: Ashley C. Chriscoe, Chairperson, Phillip N. Bazzani, Christopher A. Hutson, Andrew James, Jr., John C. Meyer, Jr., Robert J. Orth, and Michael R. Winebarger, Members. II. CALL TO ORDER OF SCHOOL BOARD AND ROLL CALL -- The Chairperson of the School Board called the meeting to order at 7:01 pm. Roll call was taken by the Deputy Clerk, and the following persons were recorded as present: Troy M. Andersen, Chairperson, George R. (Randy) Burak, Carla B. Hook, Anita F. Parker, Charles B. Records, and Kevin M. Smith, Members. Kimberly (Kim) E. Hensley, Member, was absent. A copy of the agenda for the joint meeting is attached to the minutes. III. INVOCATION AND PLEDGE OF ALLEGIANCE -- Mr. Smith led those present in the invocation followed by the Pledge of Allegiance to the United States Flag. IV. REGULAR AGENDA A. GLOUCESTER COUNTY PUBLIC SCHOOLS STATE OF THE SCHOOL SYSTEM – Mr. Andersen welcomed all those in attendance and thanked the Board of Supervisors for agreeing to hold a joint meeting. He stated that the School Board and staff would provide a two-fold presentation during the evening. The first presentation will show data regarding school accreditation and its impact on public education in Gloucester County. The second presentation will focus on the FY2016 proposed school budget. SCHOOL ACCREDITATION – Dr. Clemons and staff presented data relating to State and Federal accreditation requirements. Highlights of the presentation focused on accreditation ratings, Annual Measurable Objectives, current status of accreditation of schools in Gloucester County, school division performance goals and indicators, high school rankings for Gloucester and comparable school divisions, and strategies for improvement. Members of the Board of Supervisors were given the opportunity to ask questions and receive answers regarding the accreditation of schools. Mr. Chriscoe requested that information be provided on the cost to the school division to administer the State required SOL tests. (Copy of presentation VA & GCPS Accreditation Reports attached to minutes) At 8:48 pm, the Chairperson of the Board of Supervisors called for a brief recess. The meeting was resumed at 9:04 pm. B. SCHOOL BOARD’S RECOMMENDED FY2016 BUDGET – Dr. Clements and staff presented an update on the proposed FY2016 School Budget. (Copy of presentation attached to minutes) Members of the Board of Supervisors were given the opportunity to ask questions and receive answers regarding the budget. At 10:50 pm, a motion was made by Ms. Parker, seconded by Mr. Records and unanimously approved to extend the School Board meeting beyond 11:00 pm.

RECORDED MINUTES OF THE MARCH 26, 2015 GLOUCESTER COUNTY SCHOOL BOARD MEETING PAGE 2 of 2 At 10:55 pm, the Board of Supervisors voted to extend the meeting beyond 11:00 pm. Dr. Clemons provided a summary of the budget and funding appropriation requests. Mr. Meyer requested that additional information be provided on how the School Board would revise the budget if it were not fully funded. Members of both Boards had the opportunity to make closing comments and agreed that it had been a productive and informative meeting. V. CALL FOR ADJOURNMENT At 11:37 pm, there being no further business, a motion was made by Ms. Parker, seconded by Mr. Smith, and unanimously approved to adjourn the work session meeting of the School Board until the next monthly School Board meeting on Tuesday, April 14, 2015, 7:00 pm @ the Thomas Calhoun Walker Education Center (Auditorium). The meeting of the Board of Supervisors was adjourned at 11:38 pm. By: Troy M. Andersen, Chairperson Betty Jane Duncan, Deputy Clerk ATTACHMENTS (3) 1. Agenda – Joint Budget Work Session – 03-26-2015 2. VA & GCPS Accreditation Reports 3. Presentation on FY2016 School Budget BJD:bjd MIN-03-26-15 (BOS/SB)

Parks and Recreation…the benefits are endless!

Gloucester Parks, Recreation, & Tourism 6489 Main Street Suite 303

PO Box 329

Gloucester, VA 23061

804-693-1270 Fax 804-824-2450 [email protected]

Gloucester County Public Schools

Ms. Anne Lanan

Director, Transportation Services

5644 George Washington Memorial Highway


January 29, 2015

Ms. Lanan,

The 29th Annual Daffodil Festival will take place on Saturday, April 11 & Sunday, April 12,

2015. We are requesting the use of school buses for Saturday, April 11 for shuttling visitors

from offsite parking at Gloucester High School as well as to transport visitors to and from Brent

& Becky’s Bulbs. The student parking lot and bus loop at Gloucester High School will be used

and a separate request through SchoolDude will be entered. Six buses will be needed and the

specifics are listed below:

Six buses from 8:00 am – 6:00 pm on Saturday, April 11.

Three buses will run continuously (8:00 am-6:00 pm) to shuttle visitors to/from GHS and

Main Street.

Three buses will transport visitors to/from Brent & Becky’s Bulbs (10:30-4:00). These

three buses will serve as shuttle transportation from 8:00 am-9:45 am and 4:00-6:00 pm

to/from GHS and Main Street once the tours at Brent & Becky’s Bulbs have concluded.

Upon approval, please let me know what additional information you require from our

department. Thank you for your support of the Daffodil Festival, and please don’t hesitate to

contact me for any reason.

Sincerely,

Katey Legg, CPRP

Recreation Superintendent

Cc: John Hutchinson, Assistant Superintendent, Administrative Services


GLOUCESTER COUNTY SCHOOL BOARD The Thomas Calhoun Walker Education Center

6099 T.C. Walker Road Gloucester, Virginia 23061

SCHOOL BOARD AGENDA ITEM MEETING DATE: April 14, 2015 AGENDA SUBJECT: 4-H Camp Transportation ATTACHMENTS: Letter from the Virginia Cooperative Extension Office TYPE OF AGENDA ITEM:

X CONSENT INFORMATION ONLY – NO DISCUSSION REGULAR INFORMATION ONLY – DISCUSSION DEPARTMENTAL REPORT/PRESENTATION X ACTION

BACKGROUND / SUMMARY:

The Virginia Cooperative Extension (VCE) is requesting the use of six (6) school buses and school bus drivers to transport 4-H campers to the Jamestown 4-H Center in Williamsburg on Monday, June 15, 2015, and back on Friday, June 19, 2015. The VCE will pay for all related expenses (including mileage/fuel fees and compensation for drivers), will provide proof of the appropriate insurance coverage to the Transportation Department prior to the event, and will provide appropriate supervision for the campers. Anne Lanan, Director of Transportation, supports this request. REQUESTED ACTION:

That the School Board approves the request from the VCE to use school buses and school bus drivers as outlined above and in the attached letter. FOR MORE INFORMATION, CONTACT PRESENTER:

Name: John Hutchinson

Phone: (804) 693-5304

E-mail: [email protected]

V I R G I N I A P O L Y T E C H N I C I N S T I T U T E A N D S T A T E U N I V E R S I T Y

Extension is a joint program of Virginia Tech, Virginia State University, the U.S. Department of Agriculture, and state and local governments.

Virginia Cooperative Extension programs and employment are open to all, regardless of race, color, national origin, sex, religion, age, disability, political beliefs, sexual orientation, genetic information, marital, family, or veteran status, or any other basis protected by law. An equal opportunity/affirmative action employer.

Invent the Future

Virginia Cooperative Extension

Gloucester County Office

P.O. Box156

7400 Carriage Court


804-693-2602 Fax: 804-693-1383

http://offices.ext.vt.edu/gloucester/

3/26/2015 Walter R. Clemons, Ph.D. Gloucester County Superintendent of Schools T.C. Walker Bldg., T.C. Walker Rd Gloucester, VA 23061 Dear Dr. Clemons, It is that time of year when we find ourselves planning 4-H camp. 4-H Camp provides youth the opportunity to develop critical life skills while enjoying a week with their peers and taking a variety of classes in arts and sciences. Youth learn more than robotics, they learn to communicate as a team. They not only learn how to tack while sailing, they learn the importance of decision making. They develop more than hand eye coordination in archery class-- they learn that, with a little patience, they can do things that they never thought they would be able to accomplish. In yearly post camp evaluation, approximately 80% of youth also report that they learn to appreciate those who are different from themselves. Gloucester youth attend the Jamestown 4-H Center located in Williamsburg, Virginia. We will be taking 208 youth to 4-H camp, 180 in grades 4-8 and the remaining are high school students who have been trained to serve as camp counselors. The camp is one of the oldest camping facilities in the Commonwealth of Virginia and is accredited by the American Camping Association. For at least the past 20 years, youth have made the trip to Jamestown on Gloucester County school buses. The pick-up site is the high school parking lot (it was moved there when Page was destroyed by tornado). We so appreciate the school division working with us to provide transportation. I would like to request the use of six buses to transport campers to the camp the week of June 15-19, 2015. As in the past we will be responsible for all costs and insurance coverage that is incurred. If you have questions please feel free to call my office at 693-2602. Thank you for your continued support of the Gloucester 4-H camping program. Best regards,




SCHOOL BOARD AGENDA ITEM

MEETING DATE: April 14, 2015 AGENDA SUBJECT: Adoption of the Gloucester County Special Education 2015-2016 Annual Plan and Approval of Special Education Advisory Committee Members ATTACHMENTS: 1) Superintendent’s Assurance and Certification Statements 2) Report on Implementation Plan for the 2013-14 Annual Plan 3) Flow Through Funding Part B Section 611 Funds 4) Early Childhood Special Education Grant – 619 Funds

5) Revised Interagency Agreement Between Gloucester County Public Schools and Gloucester County Jail for Providing Special Education Services.

TYPE OF AGENDA ITEM:

X CONSENT INFORMATION ONLY – NO DISCUSSION REGULAR INFORMATION ONLY – DISCUSSION DEPARTMENTAL REPORT/PRESENTATION X ACTION

BACKGROUND / SUMMARY: Regulations Governing Special Education Programs for Children with Disabilities in Virginia

require local educational agencies (LEAs) to have policy statements that address the local educational agency’s adherence to the IDEA 2004, implementing federal and state regulations, and state law. The 2015-16 Special Education Annual Plan was reviewed by the Special Education Advisory Committee on February 24, 2015.

These policies, procedures and grant applications will ensure that all students who are eligible

for special education in the Gloucester County School Division receive a free and appropriate public education and that staff have guidance on consistent programmatic implementation.

REQUESTED ACTION: That the School Board approve the Annual Special Education Plan and Funding Applications for the

Fiscal Year 2015-16 and the list of the Special Education Advisory Committee Members. FOR MORE INFORMATION, CONTACT PRESENTER: Name: Fran Goforth Phone: 804-693-7880 E-mail: [email protected]

2 LEA Assurances and Certifications

School Division: GLOUCESTER COUNTY PUBLIC SCHOOLS Division Number: 036

ANNUAL PLAN/PART B FLOW-THROUGH APPLICATION POLICY STATEMENTS(continued on next page)

Surrogate parents will be appointed, when appropriate, to act as advocates to serve the education interest of children, ages two to 21, inclusive, who are suspected of being or are determined to be disabled.

Testing and evaluative materials used for the purpose of classifying and placing children with disabilities are selected and administered so as not to be racially or culturally discriminatory.

All children, ages two to 21, inclusive, who have disabilities and need special education and related services, and who are parentally-placed in a private school or home school, that is located within the geographic boundaries of the LEA, are identified, located, evaluated and provided services, in accordance with the results of a timely and meaningful consultation process.

The confidentiality of personally identifiable information, that is collected, maintained, or used under IDEA, shall be protected.

Children with disabilities, who are participating in Part C early intervention programs, and who will be participating in Part B preschool programs, will experience a smooth and effective transition between the programs.

Special education and related service personnel, including paraprofessionals, are appropriately and adequately prepared and trained, and measurable steps will be taken to recruit, hire, train, and retain highly qualified personnel to provide special education and related services to children with disabilities.

Homeless children with disabilities will be served in accordance with the requirements of the McKinney-Vento Homeless Assistance Act.

Policies and procedures will be in effect that are designed to prevent the inappropriate overidentification, underidentification, or disproportionate representation by race and ethnicity of children as children with disabilities, including children with disabilities with a particular impairment.

Valid and reliable data is submitted to the VDOE, as requested, including data regarding the performance goals and indicators established by the VDOE to determine the progress of children with disabilities, and the performance of the LEA toward targets outlined in Virginia’s State Performance Plan.

Children with disabilities and their parents or guardians are guaranteed procedural safeguards in the process of identification, evaluation, educational placement, or the provision of a free appropriate public education, including the right to access dispute resolution options.

This LEA assures that it has in effect policies, procedures, and programs which have been established and administered to comply with the IDEA, and its federal implementing regulations, including 34 CFR §§ 300.201-300.213, and which are consistent with the policies and procedures that VDOE has established in accordance with IDEA, and its federal implementing regulations, including 34 CFR §§ 300.101–300.163, and 300.165–300.174, to ensure each of the following:

A free appropriate public education will be available for each child with disabilities, ages two to 21, inclusive.

All children, ages two to 21, inclusive, residing in the LEA who have disabilities and need special education and related services, who have not been parentally-placed in a private or home school, are identified, located, evaluated, and placed in an appropriate educational program.

An individualized education program (IEP) will be maintained for each child with a disability, as required.

To the maximum extent appropriate, children with disabilities will be educated with children who are nondisabled in the Least Restrictive Environment.



ANNUAL PLAN/FLOW-THROUGH APPLICATION POLICY STATEMENTS (continued on next page)

Children with disabilities are given the right to participate in the state assessment system.

Children with disabilities who attend charter schools are provided services in the same manner as other children with disabilities who attend public schools.

Funding will be used to develop and implement coordinated early intervening educational services, as required.

There will be ongoing parent consultation.

Children with disabilities are not required to obtain prescription medication as a condition of attending school, receiving an evaluation, or receiving special education and related services.

Instructional materials will be provided to children with a visual impairment or other print disabilities in a timely manner.

All documents relating to the LEA’s eligibility under IDEA will be made available to the public.

Efforts will be made to cooperate with the United States Department of Education (USED) to ensure the linkage of records pertaining to migratory children with disabilities.



SUBMISSION STATEMENT (continued on next page)

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

The local educational agency shall be responsible for (1) the control of funds provided under Part B of the Act; (2) title to property acquired with those funds; and (3) the local educational agency will administer such funds and property.

Except when used to provide coordinated early intervening services, the local educational agency will ensure that funds expended under Part B of IDEA will only be used for the costs which are directly attributable to the education of children with disabilities, and which exceed the average annual per student expenditure during the preceding year as computed in accordance with 34 C.F.R. § 300.202, Appendix A of the IDEA federal implementing regulations, and as documented using the new Web-based application.

The local educational agency shall provide students enrolled in private schools an opportunity to participate in programs funded through Part B of IDEA.

No person shall, on the grounds of race, color, national origin, sex, disabling condition or age, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant received financial assistance under the provisions of the Act.

The local educational agency will ensure that none of the funds expended under Part B programs will be used to acquire equipment (including computer software) in any instance in which such acquisition results in a direct financial benefit to any organization representing the interests of the purchasing entity or its employees or any affiliate of such an organization.

The local educational agency has adopted effective procedures for acquiring and disseminating to teachers and administrators participating in Part B programs significant information from educational research, demonstrations, and similar projects, and for adopting, where appropriate, promising educational practices developed through such projects.

The local educational agency will ensure that projects involving construction, are consistent with overall State plans for the construction of school facilities. In developing plans for construction, due consideration will be given to excellence of architecture and design and to compliance with standards prescribed under Section 504 of the Rehabilitation Act of 1973 and subsequent amendments in order to ensure that facilities constructed with the use of Federal funds are accessible to, and usable by, individuals with disabilities.

The Virginia Department of Education assumes rights to all materials and/or products developed in this project, including equipment purchased with Part B funds.

The funds provided under Part B of the Act shall be used to employ only those professional personnel who meet appropriate State standards. In addition, all other professional personnel employed, such as therapists, etc., shall be properly licensed.

The local educational agency application and all pertinent documents related to such application, including all evaluations and reports relative to the application, shall be made available for public inspection.

The local educational agency shall maintain records that show that where Part B funds are used to supplement existing services or to provide additional services to meet special needs, those services shall be at least comparable to services provided to other children with disabilities in the local educational agency with state and local funds.

The local educational agency shall maintain records showing that Part B funds are used to supplement and, to the extent practicable, increase the level of state and local funds expended for the education of children with disabilities. Part B funds shall, in no case, be used to supplant local and state funds.

Under the provisions of the Individuals with Disabilities Education Improvement Act of 2004 (IDEA), and its federal implementing regulations, at 34 C.F.R. Part 300 et seq., a local educational agency, that desires to receive funds under the Act, must provide the following assurances:



SUBMISSION STATEMENT (continued from previous page)

13.

14.

15.

16.

The local educational agency shall maintain records demonstrating compliance with the provisions of IDEA and its federal implementing regulations, including each of the assurances outlined above, and afford the Virginia Department of Education access to those records that it may find necessary to ensure the correctness and verification of the information required under this Act.

The school division will ensure that, in accordance with 34 C.F.R. § 300.133, and Appendix B of the IDEA federal implementing regulations, during the grant award period, a proportionate share of the school division’s Section 611 subgrant will be set aside to be expended for children with disabilities, ages 3 through 21, who are parentally-placed in a private school within the school division, and a proportionate share of its Section 619 subgrant will be set aside to be expended for children with disabilities, ages 3 through 5, who are parentally-placed in a private school within the school division. This school division further assures that if it has not expended for equitable services all of its set-aside funds by the end of the fiscal year for which it was appropriated, the school division will obligate any remaining funds for one additional year to provide special education and related services to children with disabilities who are parentally placed in a private school within the school division. Actual proportionate set-aside amounts will be submitted using the new Web-based application.

The local educational agency will ensure that funds expended under Part B of IDEA will not be used to reduce the level of expenditures made from local funds below the amount expended for the education of children with disabilities from state or local funds during the preceding fiscal year, in accordance with 34 C.F.R. §§ 300.203 to 300.205 of the IDEA federal implementing regulations, and as documented using the new Web-based application.

The local educational agency certifies this application as a material representation of its compliance with the following provisions of Education Department General Administrative Regulations (EDGAR), as applicable: 34 CFR Part 82 § 82.110—New Restrictions on Lobbying; 34 CFR Part 85 § 85.105 and § 85.110—Governmentwide Debarment and Suspension (Nonprocurement); and 34 CFR Part 84 §§ 84.200 through 84.230, and 84.300 – “Governmentwide Requirements for Drug-Free Workplace" (Grants).


GLOUCESTER COUNTY PUBLIC SCHOOLS Division Number: 036

Choose One: X

Division has barriers (Please provide explanation in the space provided)

OTHER FACTORS

THAT MIGHT LIMIT

PARTICIPA- TION

Applicants for federal assistance are required under Section 427 of Title II, the General Education Provisions Act (GEPA), enacted as a part of the No Child Left Behind Act of 2001 amendments to the Elementary and Secondary Education Act of 1965 , to address equity concerns that may affect full participation of potential program beneficiaries (teachers, students or parents) in designing their federally-assisted projects. Section 427 requires identification of barriers to full participation, if any, and a description of steps taken, or that will be taken to overcome them. The legislation highlights six characteristics that describe broad categories of persons or groups that may more frequently encounter barriers to participation. The characteristics are: Gender, Race, National Origin, Color, Disability, and Age.

IDENTIFICATION OF BARRIERS AND DESCRIPTIONS OF STEPS TO OVERCOME THEM IN ACCORDANCE

WITH PROVISIONS IN SECTION 427 OF THE GENERAL EDUCATION PROVISIONS ACT

Division has no barriers

8 Implementation Narrative


Submit a report indicating the extent to which the annual plan for the 2013-2014 school year has been implemented (Code of Virginia , Section 22.1-215). (Maximum capacity of each text box is 975 characters.)

REPORT ON IMPLEMENTATIONOF THE 2013-2014 ANNUAL PLAN

All elementary schools continued to fully implement VTSS. The middle school continued to phase in RtI and PBIS.

In the spring of 2012, GCPS received notice that we were selected by VDOE as one of the seven school divisions for the 2nd cohort of training for "traumatic brain injury". During the 2012-2013 school year, trainings took place throughout the school division for teachers, nurses administers, guidance counselors and at a regional training at Rappahannock Community College. During the 2013014 school year, we continued to refine the process of "return to learn" and "return to practice" and joined forces with the concussion management teach that was already established within the school division.

GCPS implemented protocol for Student Threat Assessment Teams at each school.

GCPS also applied for and received a grant from VDOE regarding PBIS. Funds for the grant were utilized to secure a trainer for professional development, cost for substitutes and purchase materials and supplies associated with the tasks in the middle schools.

The annual special education plan for the 2013-14 school year was successfully implemented as indicated below:

The Special Education Advisory Committee met on four occasions during the school year. Presentations were made to the committee on the criteria used for making eligibility decisions, Positive Behavioral Interventions and Supports (PBIS), "IEPs - What to Expect After Eligibility" and on the annual special education plan.

We continued to work closely with the Rural Infant Services Program with transitioning children from the early intervention program to the public school setting.

The school system received $215,273.63 in Medicaid revenue for the school year.

The school system continued to place a heavy emphasis on professional staff development with teachers, paraprofessionals, and bus drivers/bus assistants that transport our student with special needs.

The jail agreement remained in effect but no adults received services because no identified inmates met the criteria.

Participation in two regional programs continued for the school year providing options for our students.

12 Part B, Section 611, Flow-Through Funds

PROPOSED USE OF PART B, SECTION 611 FUNDSGRANT PERIOD: JULY 1, 2015 – SEPTEMBER 30, 2017

In narrative format, please provide a description and budget outline of all personnel (i.e., teachers, instructional assistants, administrators, clerical, support personnel, and others) to be supported in whole or in part with IDEA, Part B, Section 611 grant funds (with proposed amounts and FTEs). Personnel Services - Full salaries for 18 special education teachers (all serving disabled students with the exception of preschool teacher). Employee Benefits - full benefits for 18 special education teachers and fixed charges.

We are not required to set aside 15 percent of our Part B award for the provision of Coordinated Early Intervening Services (CEIS). Gloucester County Schools does set aside funds for parentally placed private school student requirements. We serve students with Speech, Vision, and Hearing Impaired disablilities and home schooled settings.

In narrative format, please provide a detailed description and budget outline of all additional activities, goods and services to be supported with IDEA, Part B, Section 611 grant funds.

13 Part B, Section 611, Flow-Through Funds


(A) (B)EXPENDITURE ACCOUNTS OBJECT CODE

Personal Services 1000

Employee Benefits 2000

Purchased Services 3000

Internal Services 4000

Other Services 5000

Materials / Supplies 6000

Capital Outlay 8000

TOTAL PROPOSED BUDGET

Proposed Equipment: List items costing $5,000 or more. Also list inventory items costing less than $5,000 that will be tracked, including I-pads, computers, cameras, etc.

Proposed Out-of State/Country Travel (destination, purpose, estimated cost, number of people):

Budget CEIS Proportionate Set-aside

Total Budget(C ) (D) (E) (F)

Part B, Section 611, Flow-Through Funds (July 1, 2015-September 30, 2017)

Complete column C, by allocating PROPOSED grant funds to object code categories 1000 through 8000. A description of the object code categories is available on the VDOE's Web site. See the instruction tab for the Web address. In determining appropriate assignment of items to object codes, applicants are strongly encouraged to consult with the individual(s) within the LEA who have responsibility for completing the Annual School Report – Financial Section.

List all equipment items costing five thousand dollars ($5,000) or more and also list inventory items costing less than $5,000 that will be tracked, including I-pads, computers, cameras, etc., to be purchased with grant funds, and provide information on proposed out-of-state/country travel to be supported with grant funds.

Virginia Department of EducationSPECIAL EDUCATION FEDERAL PROGRAM

PROPOSED GRANT BUDGET

298,498.37 0.00 1,336.48 299,834.85

833,264.57 0.00 2,180.58 835,445.15

0.00 0.00 0.00

0.00 0.00 0.00

0.00 0.00 0.00

1,131,762.94 0.00 3,517.06 1,135,280.00

0.00 0.00 0.00

0.00 0.00 0.00

15 Part B, Section 619, Preschool Funds


PART B, SECTION 619 (EARLY CHILDHOOD SPECIAL EDUCATION GRANT) GRANT PERIOD: JULY 1, 2015 – SEPTEMBER 30, 2017

In narrative format, please provide a detailed description and budget outline of all additional activities, goods and services to be supported with IDEA, Part B, Section 619 grant funds.

In narrative format, please provide a description and budget outline of all personnel (i.e., teachers, instructional assistants, administrators, clerical, support personnel, and others) to be supported in whole or in part with IDEA, Part B, Section 619 grant funds (with proposed budget amounts and FTEs).

At this time, Gloucester does not have any preschool students utilizing set aside funds from the 619 grant. We currently do have have to set aside funds for CEIS.

Personnel Services - Partial Salary for 1 preschool teacher and 1 paraprofessional Employee Benefits - Partial employee benefits for 1 preschool teacher and 1 paraprofessional

16 Part B, Section 619, Preschool Funds


(A) (B)EXPENDITURE ACCOUNTS OBJECT CODE

Personal Services 1000

Employee Benefits 2000

Purchased Services 3000

Internal Services 4000

Other Services 5000

Materials / Supplies 6000

Capital Outlay 8000

TOTAL PROPOSED BUDGET

Proposed Equipment: List items costing $5,000 or more. Also list inventory items costing less than $5,000 that will be tracked, including I-pads, computers, cameras, etc.

Proposed Out-of State/Country Travel (destination, purpose, estimated cost, number of people):

0.00

0.00

21,488.00

Part B, Section 619, Preschool Funds (July 1, 2015-September 30, 2017)

Virginia Department of Education

(F)Total BudgetCEIS

Complete column C, by allocating PROPOSED grant funds to object code categories 1000 through 8000. A description of the object code categories is available on the VDOE's Web site. See the instruction tab for the Web address. In determining appropriate assignment of items to object codes, applicants are strongly encouraged to consult with the individual(s) within the LEA who have responsibility for completing the Annual School Report – Financial Section.

List all equipment items costing five thousand dollars ($5,000) or more, and also list inventory items costing less than $5,000 that will be tracked, including I-pads, computers, cameras, etc., to be purchased with grant funds, and provide information on proposed out-of-state/country travel to be supported with grant funds.

PART B, SECTION 619 (EARLY CHILDHOOD SPECIAL EDUCATION GRANT) APPLICATIONPROPOSED GRANT BUDGET

Proportionate Set-aside

(D)(C )Budget

0.00

0.00

21,488.00

32,051.00

10,563.00

0.000.00

32,051.00

0.00

0.000.00

0.00

0.00

10,563.000.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

(E)

INTERAGENCY AGREEMENT

BETWEEN

GLOUCESTER COUNTY PUBLIC SCHOOLS

AND

GLOUCESTER COUNTY JAIL

GENERAL

1.1 The Gloucester County Public Schools and the Gloucester County Jail agree to the following provisions for carrying out the responsibilities for provision of compulsory special education and related services to eligible inmates housed in Gloucester County Jail.

1.2 This agreement is effective when the authorized signature of the administrators for each agency has been affixed to this document.

1.3 Written policies and procedures covering the release of information shall be followed according to established rules and regulations promulgated by Gloucester County Public Schools and the Gloucester County Jail.

1.4 If either party fails to fulfill the responsibilities of the agreement, it shall be brought to the attention of the directors of both agencies for resolution.

1.5 This agreement shall remain in force until either agency confirms in writing the agreement is no longer necessary or desirable. All amendments to this agreement shall be in writing and signed by the authorized representatives of each agency.

AUTHORITY

2.1 The authority for the performance and responsibilities assigned herein is provided by:

a. Code of Virginia, Sections 22.1-254 and 22.1-214 (compulsory school attendance and education of all eligible students with disabilities).

b. 20 United States Code, Sections 1400-1485 (Individuals with Disabilities Education Act).

c. 34 Code of Federal Regulations Part 300, Section 300.600 (Department of Education' s responsibility for ensuring that each education program for handicapped children in the state meets education standards of the VDOE.

PURPOSE

3.1 The purpose of the agreement is to establish the guidelines and areas of responsibility between Gloucester County Public Schools and Gloucester County Jail for the provision of special education and related services to eligible inmates.

RESPONSIBILITIES

4.1 The Gloucester County Public Schools shall be responsible to:

a. provide a certified special education teacher;

b. provide special education and related services in accordance with IEPs for the duration of the education program (instructional programming must be available 12 months per year ifrequired by the student's IEP);

c. supervise these employees through the director of special education and provide them with all contractual benefits afforded to employees of Gloucester County Public Schools in comparable positions;

d. provide classroom books and materials necessary to meet the IEP goals and objectives of the students;

e. provide appropriate equipment to enhance and facilitate learning;

f. provide referral assessment, eligibility, and transitional services;

g. provide in-service and educational opportunities to special education staff to meet accreditation requirements;

h. work cooperatively with the Gloucester County Jail and other agencies, as appropriate, to implement jail educational programs; and

l. comply with the policy, procedures and guidelines as established for the Gloucester County Jail.

4.2 The Gloucester County Jail shall be responsible to:

a. notify the Director of Special Education of any inmates that may require special education services under the Individuals with Disabilities Education Act;

b. provide classroom, office space and appropriate furniture;

c. provide security, including screening of students who are high security risks or of students who must be kept separate from one another;

d. provide information concerning inmates that is necessary to facilitate the eligibility process;

e. provide a liaison to coordinate (facilitate) the interaction between educational staff and jail staff;

f. provide for the use of telephone, fax equipment and copy machine;

g. transport students to and from the classroom;

h. provide the use of the library as appropriate;

i. provide comprehensive orientation and training, as appropriate, to education staff;

J. include education staff in monthly staff meetings; and

k. work cooperatively with Gloucester County Public Schools and other agencies, as appropriate, to implement jail education programs.

IMPLEMENTATION

5.1 The Gloucester County Public Schools and Gloucester County Jail will each designate appropriate personnel to be responsible for the orderly implementation of this agreement. These individuals, along with others with related responsibilities from each agency, will meet to discuss implementation at least quarterly. This agreement will be reviewed annually.

AUTHENTICATION

Pursuant to the authority vested in the Sheriff for Gloucester County and the

Superintendent for Gloucester County Public Schools, this agreement is promulgated this

/ 6+ day of rh aA.c,A._ , C)!JJ ~, to become effective

irnrnediatel y.

Sheriff

Gloucester County Sheriffs City/County

3 /11 ~ 015 Dafe 1

Superintendent

Gloucester County Public Schools School Division





MEETING DATE: April 14, 2015

AGENDA SUBJECT: 2015-2016 Pay Dates

ATTACHMENTS: Pay Dates


X CONSENT INFORMATION ONLY – NO DISCUSSION

REGULAR INFORMATION ONLY – DISCUSSION

DEPARTMENTAL REPORT/PRESENTATION X ACTION


REQUESTED ACTION: In accordance with policy DL the attached pay date schedule for FY 2015-2016 is recommend for approval. FOR MORE INFORMATION, CONTACT PRESENTER: Name: Joanne C. Wright

Phone: (804) 693-7811 E-mail: [email protected]

Gloucester County Public Schools 2015-2016

Pay Date Schedule

JULY 31, 2015 AUGUST 31, 2015

SEPTEMBER 30, 2015 OCTOBER 30, 2015

NOVEMBER 30, 2015 DECEMBER 18, 2015 JANUARY 29, 2016 FEBRUARY 29, 2016

MARCH 31, 2016 APRIL 29, 2016 MAY 31, 2016 JUNE 30, 2016






AGENDA SUBJECT: Policy Manual Update (New Business)

ATTACHMENTS: Policy Review Notes – April 2015 School Board Meeting

Policy Revisions BBFA Conflict of Interests and Disclosure of Economic Interests [formerly School Board Members Conflict of Interest]

IC/ID School Year/School Day JOD Release of Student Data/Records


X CONSENT X INFORMATION ONLY – NO DISCUSSION




The above policies in sections “J” (Students), and “I” (Instructional Program) have been reviewed with the appropriate staff members, and are being recommended for revision/information in an effort to update our Policy Manual and/or to conform to model VSBA policy and/or the Code of Virginia.

REQUESTED ACTION:

That the Board approves the following as 1st and 2nd readings: Policy Revisions: BBFA, IC/ID, JOD

FOR MORE INFORMATION, CONTACT PRESENTER:

Name: John E. Hutchinson Assistant Superintendent for Administrative Services


mailto:[email protected]

GLOUCESTER COUNTY SCHOOL BOARD POLICY MANUAL POLICY REVIEW NOTES – APRIL 14, 2015

Policy Code Explanation of Revision BBFA Conflict of Interests and Disclosure of Economic Interests [new name] [formerly School Board Members Conflict of Interest]

This policy was updated to reflect amendment of Va. Code § 2.2- 3115 by HB 1211. The title of policy changed to reflect that some parts of it apply to school board employees as well as school board members. The disclosure requirements for School Board members provision (see page 7) applies to school board members in counties, cities, and towns with populations in excess of 3,500.

IC/ID School Year/School Day

This policy update provides additional clarification for make up days due to inclement weather or other emergency situations resulting in the closing of a school or schools in the school division (see page 1). The update also provides additional clarification for elementary and secondary school day clock hours (see page 2). School divisions may develop alternative schedules for meeting these requirements as long as a minimum of 990 hours of instructional time is provided for grades 1 through 12 and 540 hours for kindergarten. Such alternative plans must be approved by the School Board and by the Board of Education under guidelines established by the Board of Education. However, no alternative plan which reduces the instructional time in the core academics will be approved.

JOD Release of Student Data/Records

The legal reference was updated in this policy revision.

Policy Review Notes Administrative Services April 2015

File No. BBFA

SCHOOL BOARD MEMBERS CONFLICT OF INTERESTS AND DISCLOSURE OF ECONOMIC INTERESTS A. Purpose The Gloucester County School Board seeks, through the adoption of this policy, to assure that the judgment of its members, officers, and employees will be guided by a policy that defines and prohibits inappropriate conflicts and requires disclosure of economic interests, as defined by the General Assembly in the State and Local Government Conflict of Interests Act. B. Areas of Regulation The State and Local Government Conflict of Interests Act establishes five principal areas of regulation applicable to board members, officers, and employees of the Gloucester County School Division. They are:

1. special anti-nepotism rules relating to School Board members and superintendents of schools 2. general rules governing public conduct by School Board members regarding acceptance of gifts and

favors 3. prohibited conduct regarding contracts 4. required conduct regarding transactions 5. disclosures required from certain School Board members

C. Definitions "Advisory agency" means any board, commission, committee or post which does not exercise any sovereign power or duty, but is appointed by a governmental agency or officer or is created by law for the purpose of making studies or recommendations, or advising or consulting with a governmental agency. “Affiliated business entity relationship” means a relationship, other than a parent-subsidiary relationship, that exists when

(i) one business entity has a controlling ownership interest in the other business entity, (ii) a controlling owner in one entity is also a controlling owner in the other entity, or (iii) there is shared management or control between the business entities.

Factors that may be considered in determining the existence of an affiliated business entity relationship include that the same person or substantially the same person owns or manages the two entities, there are common or commingled funds or assets, the business entities share the use of the same offices or employees, or otherwise share activities, resources or personnel on a regular basis, or there is otherwise a close working relationship between the entities. "Business" means any individual or entity carrying on a business or profession, whether or not for profit. "Contract" means any agreement to which a governmental agency is a party, or any agreement on behalf of a governmental agency which involves the payment of money appropriated by the General Assembly or political subdivision, whether or not such agreement is executed in the name of the Commonwealth, or some political subdivision of it. “Council” means the Virginia Conflict of Interest and Ethics Advisory Council established in Va. Code § 30-355.

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"Employee" means all persons employed by a governmental or advisory agency. "Financial institution" means any bank, trust company, savings institution, industrial loan association, consumer finance company, credit union, broker-dealer as defined in subsection A of Va. Code § 13.1-501, or investment company or advisor registered under the federal Investment Advisors Act or Investment Company Act of 1940. "Gift" means any gratuity, favor, discount, entertainment, hospitality, loan forbearance, or other item having monetary value. It includes services as well as gifts of transportation, local

travel, lodgings, and meals, whether provided in-kind, by purchase of a ticket, payment in advance or reimbursement after the expense has been incurred. "Gift" does not include any offer of a ticket, coupon or other admission or pass unless the ticket, admission, or pass is used; honorary degrees; any athletic, merit, or need-based scholarship or any other financial aid awarded by a public or private school, institution of higher education, or other educational program pursuant to such school, institution or program's financial aid standards and procedures applicable to the general public; a campaign contribution properly received and reported pursuant to Va. Code § 24.2-945 et seq.; any gift related to the private profession or occupation of an officer or employee or of a member of the officer or employee’s immediate family; or gifts from relatives or personal friends. For the purpose of this definition, "relative" means the donee's spouse, child, uncle, aunt, niece, or nephew; a person to whom the donee is engaged to be married; the donee's or his/her spouse's parent, grandparent, grandchild, brother, or sister; or the donee's brother's or sister's spouse. For the purpose of this definition, "personal friend" does not include any person that the officer or employee knows or has reason to know is (a) a lobbyist registered pursuant to Va. Code § 2.2-418 et seq.; (b) a lobbyist's principal as defined in Va. Code § 2.2-419; or (c) a person, organization, or business who is a party to or is seeking to become a party to a contract with the School Board. For purposes of this definition, "person, organization or business" includes individuals who are officers, directors or owners of or who have a controlling ownership interest in such organization or business.

"Governmental agency" means each component part of the legislative, executive or judicial branches of state and local government, including each office, department, authority, post, commission, committee, and each institution or board created by law to exercise some regulatory or sovereign power or duty as distinguished from purely advisory powers or duties. Corporations organized or controlled by the Virginia Retirement System are "governmental agencies" for purposes of this policy. "Immediate family" means (i) a spouse and (ii) any child who resides in the same household as the officer or employee (and who is a dependent of the officer or employee or of whom the officer or employee is a dependent). "Officer" means any person appointed or elected to any governmental or advisory agency including local school boards, whether or not he/she receives compensation or other emolument of office.

“Parent-subsidiary relationship” means a relationship that exists when one corporation directly or indirectly owns shares possessing more than 50 percent of the voting power of another corporation.

"Personal interest" means a financial benefit or liability accruing to an officer or employee or to a member of his/her immediate family. Such interest shall exist by reason of:

(i) ownership in a business if the ownership interest exceeds three percent of the total equity

of the business;

File No. BBFA

(ii) annual income that exceeds, or may reasonably be anticipated to exceed, $10,000 from ownership in real or personal property or a business;

(iii) salary, other compensation, fringe benefits, or benefits from the use of property, or any combination thereof, paid or provided by a business or governmental agency that exceeds, or may reasonably be anticipated to exceed $5,000 annually;

(iv) ownership of real or personal property if the interest exceeds $5,000in value and excluding ownership in a business, income or salary, other compensation, fringe benefits or benefits from the use of property;

(v) personal liability incurred or assumed on behalf of a business if the liability exceeds three percent of the asset value of the business; or

(vi) an option for ownership of a business or real or personal property if the ownership interest will consist of (the first four bullets above.

"Personal interest in a contract" means a personal interest which an officer or employee has in a

contract with a governmental agency, whether due to his/her being a party to the contract or due to a personal interest in a business, which is a party to the contract.

"Personal interest in a transaction" means a personal interest of an officer or employee in any

matter considered by his/her agency. Such personal interest exists when an officer or employee or a member of his/her immediate family has a personal interest in property or a business, or governmental agency, or represents or provides services to any individual or business and such property, business, or represented or served individual or business is

(i) the subject of the transaction or (ii) may realize a reasonably foreseeable direct or indirect benefit or detriment as a result of

the action of the agency considering the transaction. Notwithstanding the foregoing, such personal interest in a transaction shall not be deemed to

exist where (a) an elected member of a local governing body serves without remuneration as a member of the board of trustees of a not-for-profit entity and such elected member or member of his/her immediate family has no personal interest related to the not-for-profit entity or (b) an officer, employee, or elected member of a local governing body is appointed by the local governing body to serve on a governmental agency or an officer, employee, or elected member of a separate local governmental agency formed by a local governing body is appointed to serve on a governmental agency, and the personal interest in the transaction of the governmental agency is a result of the salary, other compensation, fringe benefits, or benefits provided by the local governing body or the separate governmental agency to the officer, employee, elected member, or member of his immediate family.

"Transaction" means any matter considered by any governmental or advisory agency, whether in a committee, subcommittee, or other entity of that agency or before the agency itself, on which official action is taken or contemplated.

D. Special Anti-Nepotism Rules Relating to School Board Members and Superintendents

1. The School Board may not employ or pay, and the superintendent may not recommend for employment, the father, mother, brother, sister, spouse, son, daughter, son-in-law, daughter-in-law, sister-in-law, or brother-in-law, of the superintendent or of a School Board member. This provision shall not be construed to prohibit the employment, promotion, or transfer within the school division, of any person within a relationship described above when such person:

Has been employed pursuant to a written contract with the School Board or employed as a substitute teacher or teacher's aide by the School Board prior to the taking of office of any member of the Board or superintendent; or

File No. BBFA

Has been employed pursuant to a written contract with the School Board or employed as a substitute teacher or teacher's aide by the School Board prior to the inception of such relationship; or

Was employed by the School Board at any time prior to June 10, 1994, and had been employed at any time as a teacher or other employee of any Virginia school board prior to the taking of office of any member of the School Board or superintendent.

A person employed as a substitute teacher may not be employed to any greater

extent than he/she was employed by the School Board in the last full school year prior to the taking of office of such Board member or superintendent or to the inception of such relationship.

2. No family member (as listed in section D.1., above) of any employee may be employed by the School Board if the family member is to be employed in a direct supervisory and/or administrative relationship either supervisory or subordinate to the employee. The employment and assignment of family members in the same organizational unit shall be discouraged.

E. General Rules Governing Public Conduct by School Board Members Regarding Gifts and Favors

1. Prohibited Conduct

Neither the School Board collectively, nor any member of the Board, shall: a. Solicit or accept money, or anything else of value, for services performed

within the scope of his/her official duties other than his/her regular compensation, expenses or other remuneration;

b. Offer or accept money, or anything else of value, for or in consideration of obtaining employment, appointment, or promotion in the school division;

c. Offer or accept any money, or anything else of value, for or in consideration of the use of his/her public position to obtain a contract for any person or business with the school division.

d. Use for his/her own economic benefit, or anyone else's, confidential information gained by reason of his/her office, and which is not available to the public;

e. Accept any money, loan, gift, favor or service that might reasonably tend to influence the discharge of duties;

f. Accept any business or professional opportunity from which a School Board member may gain a financial benefit, where the member knows or should know that there is a reasonable likelihood that the opportunity is being offered with intent to influence his/her conduct in the performance of official duties.

2. Prohibited Gifts

"Intangible gift" means a thing of temporary value or a thing that upon the happening of a certain event or expiration of a given date loses its value. "Intangible gift" includes entertainment, hospitality, a ticket, admission, or pass, transportation, lodgings and meals that are reportable on Schedule E of the disclosure form prescribed in Va. Code § 2.2- 3117.

"Tangible gift" means a thing of value that does not lose its value upon the happening of a certain event or expiration of a given date. "Tangible gift" includes currency, negotiable instruments, securities, stock options or other financial instruments that are reportable on Schedule E of the disclosure form prescribed in Va. Code § 2.2-3117. "Tangible gift" does not include payments or reimbursements received for any intangible gift.

File No. BBFA

"Person, organization or business" includes individuals who are officers, directors or owners of or who have a controlling ownership interest in such organization or business.

School Board members and employees required to file a Statement of Economic Interests as prescribed in Va. Code § 2.2-3117 (i) shall not solicit, accept or receive within any calendar year any single tangible gift with a value in excess of $250 or a combination of tangible gifts with an aggregate value in excess of $250 from any person that the member or employee knows or has reason to know is (a) a lobbyist registered pursuant to Va. Code § 2.2-418 et seq.; (b) a lobbyist's principal as defined in Va. Code § 2.2-419; or (c) a person, organization or business who is a party to or is seeking to become a party to a contract with the School Board.

School Board members and employees required to file a Statement of Economic Interests shall report any tangible gift with a value of $250 or less or any intangible gift received from any person listed in clause (i) on Schedule E of such disclosure form; and shall report any payments for talks, meetings and publications on Schedule D of such disclosure form.

The $250 limitation imposed in accordance with this section shall be adjusted by the Council every five years, as of January 1 of that year, in an amount equal to the annual increases for that five-year period in the United States Average Consumer Price Index for all items, all urban consumers (CPI-U), as published by the Bureau of Labor Statistics of the U.S. Department of Labor, rounded to the nearest whole dollar.

3. Nothing herein shall be construed to prohibit or apply to the acceptance by a teacher or other employee of the Gloucester County School Board of an award or payment in honor of meritorious or exceptional services performed by the teacher or employee and made by an organization exempt from federal income taxation pursuant to the provisions of Section 501(c)(3) of the Internal Revenue Code.

F. Prohibited Conduct Regarding Contracts

1. No School Board member shall have a personal interest in (i) any contract with the School Board or (ii) any contract with any government agency which is subject to the ultimate control of the Board;

2. Exceptions - The above prohibition shall not be applicable to:

a. a Board member's personal interest in a contract of employment provided the

employment first began prior to the member becoming a member of the School Board

b. contracts for the sale by a governmental agency of services or goods at uniform prices available to the general public

c. a contract awarded to a member of the School Board as a result of competitive sealed bidding where the School Board has established a need for the same or substantially similar goods through purchases prior to the election or appointment of the member to serve on the School Board. However, the member shall have no involvement in the preparation of the specifications for such contract, and the remaining members of the School Board, by written resolution, shall state that it is in the public interest for the member to bid on such contract

d. the sale, lease or exchange of real property between an officer or employee and a governmental agency, provided the officer or employee does not participate in any way as such officer or employee in such sale, lease or exchange, and this fact is set forth as a matter of public record by the governing

body of the governmental agency or by the administrative head thereof; e. the publication of official notices

File No. BBFA

f. an officer or employee whose sole personal interest in a contract with the governmental agency is by reason of income from the contracting firm or governmental agency in excess of $10,000 per year, provided the officer or employee or a member of his/her immediate family does not participate and has no authority to participate in the procurement or letting of such contract on behalf of the contracting firm and the officer or employee either does not have authority to participate in the procurement or letting of the contract on behalf of his/her governmental agency or he/she disqualifies himself/herself as a matter of public record and does not participate on behalf of his/her governmental agency in negotiating the contract or in approving the contract

g. contracts between an officer’s or employee’s governmental agency and a public service corporation, financial institution, or company furnishing public utilities in which the officer or employee has a personal interest provided the officer or employee disqualifies himself/herself as a matter of public record and does not participate on behalf of his/her governmental agency in negotiating or approving the contract

h. contracts for the purchase of goods or services when the contract does not exceed $500

i. grants or other payment under any program wherein uniform rates for, or the amounts paid to, all qualified applicants are established solely by the administering governmental agency

j. an officer or employee whose sole personal interest in a contract with his/her own governmental agency is by reason of his/her marriage to his/her spouse who is employed by the same agency, if the spouse was employed by such agency for five or more years prior to marrying such officer or employee

k. employment contracts and other contracts entered into prior to August 1, 1987, provided such contracts were in compliance with the Virginia

Conflict of Interests Act (or the Comprehensive Conflict of Interests Act) at the time of their formation and thereafter. Those contracts shall continue to be governed by the provisions of the appropriate prior Act. The employment by the same governmental agency of an officer or employee and spouse or any other relative residing in the same household shall not be deemed to create a material financial interest except when one of the persons is employed in a direct supervisory and/or administrative position with respect to the spouse or other relative residing in his/her household and the annual salary of the subordinate is $35,000 or more

G. Prohibited Conduct Regarding Transactions

1. Each School Board member and School Board employee who has a personal interest in a transaction:

a. Shall disqualify himself/herself from participating in the transaction if

(i) the transaction has application solely to property or a business or governmental agency in which he/she has a personal interest or a business that has a parent-subsidiary or affiliated business entity relationship with the business in which he/she has a personal interest, or

(ii) he/she is unable to participate pursuant to subdivision G.1.b, G.1.c., or G.1.d. of this policy.

Any disqualification under this subsection shall be recorded in the School Board’s public records. The School Board member or employee shall disclose his/her personal interests as required by Va. Code § 2.2-3115E and shall not vote or in any manner act on behalf of the School Board in the transaction. The member or employee shall not

File No. BBFA

(i) attend any portion of a closed meeting authorized by the Virginia Freedom of Information Act when the matter in which he/she has a personal interest is discussed; or

(ii) discuss the matter in which he/she has a personal interest with other governmental officers or employees at any time.

b. May participate in the transaction if he/she is a member of a business,

profession, occupation, or group of three or more persons, the members of which are affected by the transaction, and he/she complies with the declaration requirements of Va. Code § 2.2-3115 G;

c. May participate in the transaction when a party to the transaction is a client of his/her firm if he/she does not personally represent or provide services to such client and he/she complies with the declaration requirements of Va. Code § 2.2-3115 H; or

d. May participate in the transaction if it affects the public generally, even though his/her personal interest, as a member of the public, may also be affected by that transaction.

2. Disqualification under this section shall not prevent any employee having a personal

interest in a transaction in which his/her employer is involved from representing himself/herself or a member of his/her immediate family in such transaction provided he/she does not receive compensation for such representation and provided he/she complies with the disqualification and relevant disclosure requirements of this policy.

3. If disqualifications under subsection 1.a. of this section leave less than the number

required by law to act, the remaining member or members of the Board shall constitute a quorum for the conduct of business and have authority to act for the Board by majority vote, unless a unanimous vote of all members is required by law, in which case authority to act shall require a unanimous vote of remaining members.

4. The provisions of this section shall not prevent a Board member or employee from

participating in a transaction merely because such a Board member or employee is a defendant in a civil legal proceeding concerning such transaction.

H. Disclosure Requirements for School Board Members

1. School Board members will file, as a condition of assuming office, with the Clerk of the School Board Council a disclosure statement of their personal interests and other information as is specified on the form set forth in Va. Code § 2.2-3117 and shall thereafter file such statement semiannually on or before January 15by December 15 for the preceding six-month period complete through the last day of October and by June 15 for the preceding six-month period complete through the last day of April.

2. Any Board member or employee who is disqualified from participating in a transaction

under Section G.1.a. of this policy, or otherwise elects to disqualify himself/herself, shall forthwith make disclosure of the existence of his/her interest, including the full name and address of the business and the address or parcel number for the real estate if the interest involves a business or real estate and such disclosure shall be reflected in the School Board's public records in the Division Superintendent’s office for a period of five (5) years.

3. Any Board member or employee who is required to disclose his/her interest under

Section G.1.b. of this policy shall declare his/her interest by stating: (i) the transaction involved,

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10/20142/2015 VSBA Gloucester County School Board

(ii) the nature of the Board member's or employee’s personal interest affected by the transaction,

(iii) that he/she is a member of a business, profession, occupation, or group the members of which are affected by the transaction, and

(iv) that he/she is able to participate in the transaction fairly, objectively, and in the public interest.

The Board member or employee shall either make his/her declaration orally to be recorded in written minutes of the Board or file a signed written declaration with the Clerk of the Board, who shall, in either case, retain and make available for public inspection such declaration for a period of five (5) years from the date of recording or receipt. If reasonable time is not available to comply with the provisions of this subsection prior to participation in the transaction, the Board member or employee shall prepare and file the required declaration by the end of the next business day. The Board member or employee shall also orally disclose the existence of the interest during each School Board meeting at which the transaction is discussed and such disclosure shall be recorded in the minutes of the meeting. 4. A Board member or employee who is required to declare his/her interest pursuant to

subdivision G.1.c. of this policy shall declare his/her interest by stating

(i) the transaction involved, (ii) that a party to the transaction is a client of his/her firm, (iii) that he/she does not personally represent or provide services to the client, and (iv) that he/she is able to participate in the transaction fairly, objectively, and in the

public interest. The Board member or employee shall either make his/her declaration orally to be recorded in written minutes of the Board or file a signed written declaration with the Clerk of the Board who shall, in either case, retain and make available for public inspection such declaration for a period of five (5) years from the date of recording or receipt. If reasonable time is not available to comply with the provisions of this subsection prior to participation in the transaction, the Board member or employee shall prepare and file the required declaration by the end of the next business day.

ADOPTED: February 8, 1983 REVISED: November 11, 1986 August 12, 2008

July 1, 1991 July 13, 2010 July 10, 2001 September 13, 2011

July 9, 2002 August 14, 2012 May 10, 2005 June 11, 2013 October 10, 2006 November 11, 2014 September 11, 2007 April 14, 2015

LEGAL REFERENCES: Code of Virginia, 1950, as amended, §§ 2.2-3101, 2.2-3102, 2.2-3103,

2.2-3104.1, 2.2-3108, 2.2-3109, 2.2-3110, 2.2-3112, 2.2-3115, 2.2-3119. CROSS REFERENCE: GCCB Employment of Family Members

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SCHOOL YEAR/SCHOOL DAY

The Gloucester County School Board will develop a school calendar and schedule for the school day in accordance with the Code of Virginia, the Regulations of the Virginia Board of Education, and the Standards for Accrediting Public Schools in Virginia.

School Year

The length of the school year will be in accordance with Virginia’s Standards for Accreditation. Days on which a school or schools or all the schools in the division are closed due to severe weather or other emergencies will be made up as provided below if necessary to meet these requirements.

Make Up Days

If severe weather conditions or other emergency situations result in the closing of a school or schools or all the schools in the school division for

five or fewer days, all missed days are made up by adding teaching days to the school calendar or extending the length of the school day;

six days or more, the first five days plus one day for each two days missed in excess of the first five are made up by adding teaching days to the school calendar or extending the length of the school day.

If severe weather conditions or other emergency situations result in the closing of any school in a school division, the school division may make up the missed teaching days by providing its students with instructional hours equivalent to such missed teaching days.

If severe weather conditions or other emergency situations result in the closing of any school in the school division and such school has been unable to meet the 180 teaching day requirement, the school division may make up the missed teaching days by providing its students with instructional hours equivalent to such missed teaching days to meet the minimum 990 teaching hour requirement.

The Board of Education may waive the requirement that the school divisions provide additional teaching days or teaching hours to compensate for school closings resulting from a declared state of emergency under certain circumstances. If the school board desires a waiver, it will submit a request to the Board of Education. The request will include evidence of efforts that have been made by the school division to reschedule as many days as possible and certification by the division superintendent and chairman of the school board that every reasonable effort for making up lost teaching days or teaching hours was exhausted before requesting a waiver. If the waiver is denied, the school division will make up the missed instructional time.

School Calendar

The first day of school will be is after Labor Day unless the Board of Education waives this requirement based on the school board’s certifying that it meets one of the good cause requirements in the Code of Virginia, Va. Code § 22.1-79.1.B.

The school board will establishes the division’s calendar and teaching contracts in accordance with applicable regulations of the Board of Education to include contingencies for making up teaching days and teaching hours missed for emergency situations. An advisory committee composed of teachers, parents, and school administration may be utilized to recommend a proposed calendar to the superintendent. The recommendation of this committee is advisory.

School Day

The standard school day for students in grades 1 through 12 will averages at least 5 ½ hours, excluding breaks for meals, unless a waiver is granted in accordance with policies defined by the school board. The standard school day for kindergarten is a minimum of three hours.

File No. IC/ID


All students in grades 1 through 12 maintain a full day schedule of classes (5-1/2 hours) unless a waiver is granted in accordance with policies defined by the school board. Each elementary school shall provides students with a daily recess during the regular school year, as determined appropriate by the school. The secondary school class schedule contains a minimum of 140 clock hours for each unit of credit. When credit is awarded in less than whole units, the increment awarded is no greater than the fractional part of the 140 hours of instruction provided.

The time for opening and closing schools will be is established by the school board upon recommendation of the division superintendent, provided that the daily program for students in grades 1 through 12 will averages at least 5 ½ hours, not including meal intermissions. If the required program length is maintained, the school board may approve occasional shortened days for staff development, conferences, planning, and other activities designed to improve the instructional program, provided that no more than one day in each five-day week may be shortened to no less than four hours. The daily program for kindergarten will be is at least three hours, not including meal intermissions.

When exceptions in the length of the daily program are necessary for special education, alternative education, double shifts, and scheduling or other unusual situations, the board will requests approval by the Superintendent of Public Instruction of the exceptions by August 1 proceeding the school year for which they are requested.

The length of the work day for employees will be is determined by the school board. It will beis of sufficient length to allow for the daily program for students and additional time as may be necessary for such activities as planning, preparation, meetings, workshops, conferences, meal intermissions, or other contractual obligations.

Certification

The superintendent and school board chair certify the total number of teaching days and teaching

hours each year as part of the annual report to the Board of Education.

ADOPTED: July 1, 1991 REVISED: July 8, 2008 March 13, 2001 March 10, 2009 June 8, 2010 April 14, 2015 LEGAL REFERENCES: Code of Virginia, 1950, as amended, §§ 22.1-26, 22.1-79.1.B, 22.1-98

8 VAC 20-31-150 8 VAC 20-131-200

CROSS REFERENCE: GBJ Staff Time Schedules

File No. JOD


RELEASE OF STUDENT DATA/RECORDS

The parent/legal guardian of any student enrolled in the Gloucester County School Division may authorize the release of their student’s data/records to any individual or Agency upon completion and execution of the Consent for Release of Student Data/Records form accompanying this policy. This form may be used by Community Policy and Management Teams, and the Departments of Health, Social Services, Juvenile Justice, and Behavioral Health and Development Services. ADOPTED: November 12, 2013 REVISED: April 14, 2015 LEGAL REFERENCE: Code of Virginia, 1950, as amended, §22.1-79 (3)(H) 22.1-79.3. CROSS REFERENCE: JOD-E Consent for Release of Student Data/Records






AGENDA SUBJECT: Fundraisers

ATTACHMENTS: Fundraisers for Quarter Ending March 31, 2015




DEPARTMENTAL REPORT/PRESENTATION ACTION


Fundraiser requests are approved at the school level by the building principal and submitted to the office of Budget and Finance for review. Approved activities are reported to the School Board on a quarterly basis in accordance with Policy JL. REQUESTED ACTION: No action requested; this report is submitted to the School Board for informational purposes only. FOR MORE INFORMATION, CONTACT PRESENTER: Name: Joanne C. Wright, Director of Budget & Finance

Phone: 693-7811 E-mail: [email protected]

Abingdon Sponsor Fundraiser

Library Scholastic book fair

Botetourt Sponsor FundraiserMusic Dept. Scentsy fundraiser

Petsworth Sponsor FundraiserLibrary Scholastic book fair

Relay for Life team Spaghetti dinner

Page Sponsor FundraiserChorus Krispy Kreme doughnut fundraiser

Peasley Sponsor FundraiserFuture Problem Solvers Hat day

Future Problem Solvers Tumbler fundraiser

FBLA Lollipop fundraiser

Future Problem Solvers Candy bar fundraiser

SCA Valentine's day raffle

SCA Hat day

Library Scholastic book fair

GHS Sponsor FundraiserGSA - Equality Club Bake sale

HOSA Candy cane fundraiser

GHS Athletic Dept. Duke drive-in

Theatre Krispy Kreme doughnut fundraiser

Engineering class 3D Printer items

Athletic Boosters Club Color Me Rad runner percentage

Athletics Olympia Sports purchase percentage

FFA Strawberry sale

Robotics Pizza fundraiser

Senior class Flower gram fundraiser

Cross Country/Track 5K - 10 K race

Chorus Krispy Kreme doughnut fundraiser

Athletic Boosters Club Color Me Rad raffle ticket

Key Club Candy bag fundraiser

Cheer Cheerleading camp/clinic

ITS Cancer society fundraiser


FY 2014-2015

Fundraiser Approvals Issued

January - March





CENTRAL FOOD SERVICE

MONTHLY FINANCIAL STATEMENT

AS OF FEBRUARY 28, 2015

CHECKING BALANCE 2/01/15 $1,038,636.32LOCAL SALES 57,709.49

CAFÉ PREPAY PAYMENTS 21,537.45

FEDERAL REIMBURSEMENT 106,284.34

STATE REIMBURSEMENT 925.28

HEAD START 10,250.45

CHECKING ACCOUNT INTEREST 117.20

REBATES

CATERING REVENUE

REFUND

BAD CHECK COLLECTIONS 60.00

RETURN CHECK FEES

RETURN CHECK (60.00)

TOTAL MONTHLY REVENUE $196,824.21

PAYROLL 99,778.18

EXPENDITURES 18,904.33

TOTAL MONTHLY EXPENDITURES $118,682.51

CHECKING BALANCE 2/28/15 $1,116,778.02STATE REIMBURSEMENT 8,327.52

FEDERAL REIMBURSEMENTS 75,672.20

HEAD START 2,141.70

UNCOLLECTED BAD CHECKS

DEPOSITS NOT REFLECTED

REBATES

CATERING

REFUNDS

RECEIVABLE TOTAL $86,141.42VENDOR DISBURSEMENTS 70,326.28

OUTSTANDING PCARD PURCHASES 115,440.90

OUTSTANDING CHECKS (PAYROLL) 98,489.15

JUL/AUG 15 ESTIMATED ACCRUED PAYROLL 89,610.00

PAYABLE TOTAL $373,866.33

ADJUSTED BALANCE $829,053.11






AGENDA SUBJECT: Transportation Report

ATTACHMENTS: Transportation Report




DEPARTMENTAL REPORT/PRESENTATION ACTION


MONTHLY DAILY ANNUAL DAILY

March AVERAGE ANNUAL AVERAGE

1. SUBSTITUTE REQUIREMENTS 266 0.08 1,539 12.94

* Trained New 1 0.006 17 0.15

* Contracted drivers lost due to retirement or resignation. 1

2. MAINTENANCE WORKLOAD

* Workorders 76 4 537 4.5

* Breakdowns 4 0.021 22 0.18

3. FIELD TRIP REQUIREMENTS 78 4.11 539 3.94

4. SPARE BUS USAGE 93 4.89 735 6.18

( All spares are 10+ years, and have over 100,000 miles).

5. SCHOOL BUS ROUTE ADJUSTMENTS

* Student loads adjusted 0 0 4 0.0336

* New routes added 0 0 1 0.008

6. ACCIDENTS

* Non-driver fault 1 $3,858.89

* Driver fault 0

* Repair cost

7. BUS UTILIZATION DATA

* Registered students 4,347

* Miles traveled (month) 116,017

* Number bus stops 2,770

8. SPECIAL EDUCATION DATA

* Registered students 180

* Miles traveled (month) 53,789

9. DRUG & ALCOHOL TESTS

* Drug 4 47

ANNE LANAN, DIRECTOR

"WE TRANSPORT PRECIOUS CARGO - CHILDREN"

REQUESTED ACTION: That the School Board accepts this report as information.

FOR MORE INFORMATION, CONTACT PRESENTER: Name: Anne Lanan, Director of Transportation Phone: (804) 693-1470 E-mail: [email protected]

DATE: March 30, 2015 TOTAL MEMBERSHIP 5385

Abingdon

Total No.

Students

No. of

Classes Botetourt

Total No.

Students

No. of

Classes Page

Total No.

Students Peasley

Total No.

Students

Kindergarten 95 4 Kindergarten 88 4 Grade 8 393 Grade 6 439

Grade 1 99 4 Grade 1 79 4 TOTAL 393 Grade 7 441

Grade 2 95 5 Grade 2 107 5 RASP* 3 TOTAL 880

Grade 3 102 5 Grade 3 75 4 RASP* 2

Grade 4 84 4 Grade 4 77 4

Grade 5 118 5 Grade 5 106 5

TOTAL 593 27 TOTAL 532 26

Achilles

Total No.

Students

No. of

Classes Petsworth

Total No.

Students

No. of

Classes GHS

Total No.

Students

Kindergarten 53 3 Kindergarten 55 3 Grade 9 479

Grade 1 79 4 Grade 1 47 3 Grade 10 450



Grade 4 80 4 Grade 4 53 3 TOTAL 1732

Grade 5 84 4 Grade 5 64 3 GED* 2

TOTAL 424 21 TOTAL 323 18 RASP* 10 K 383

Regional 9 2 1 389

2 397

Bethel

Total No.

Students

No. of

Classes 3 374

Kindergarten 92 4 New Horizons Students 4 376

Grade 1 85 4 Grade 3 1 5 461

Grade 2 79 4 Grade 4 1 6 439

Grade 3 81 4 Grade 8 3 7 441

Grade 4 82 4 Grade 10 1 8 393

Grade 5 89 4 Grade 11 1 9 479

TOTAL 508 24 Grade 12 3 10 450

TOTAL 10 11 396

12 407

GED and RASP students are included in their respective school total

**New Horizon students are included in respective school's total TOTAL 5385

MEMBERSHIP BY GRADE


OFFICE OF STUDENT SERVICES

BRYAN L. HARTLEYMEMBERSHIP REPORT

2014-2015

Out In Out In Out In Out In Out In Out In Out In Out In Out In Out In

EXTREMELY SERIOUS*

ASSAULT - staff without weapon (BA2) 0 1 0

ASSAULT - student without weapon (BA4) 1 1 0 7 1

BULLYING (BU1) 1 0 1 2 1

DRUGS - bringing, possessing, use (DR1) 0 0 4 0

Drugs - Possession/use with the intent to

distribute, sell, or solicit any controlled drug or

narcotic not otherwise specified (DR5) 0 0 1 0

SEXUAL HARASSMENT (SX0) 1 1 0 1 0

OFFENSIVE TOUCHING - against student (SX2) 0 0 1 0

THREATENING - against staff (TI1) 1 1 0 6 0

THREATENING - against student (TI2) 1 5 6 5 18 14

WEAPON - knife with a blade 3" or more (WP5) 0 0 0 0

Serious Offenses

ATTENDANCE - excessive tardies, leaving school

grounds, truancy (A1T) 1 2 46 2 47 5 156

CELL PHONE (C2M) 0 0 1 6

ELECTRONIC DEVICES (C3M) 1 0 1 0 1

DISRESPECT - minor (D1C) 1 3 2 2 2 4 4 10 17 48

DEFIANCE - minor (D2C) 1 5 1 4 8 5 14 32 103

DISRUPTIVE DEMONSTRATION (D3C) 1 1 1 3 1 3 4 15 12

DISTRUPTIVE/OBSCENE LITERATURE (D4C) 0 0 0 1

CLASS DISRUPTION (D5C) 4 1 5 1 4 7 17 59

OBSCENE LANGUAGE/GESTURES (D6C) 1 3 6 4 6 8 12 44 46

INSUBORDINATION - minor (D8C) 1 2 1 2 4 4

VERBAL/PHYSCIAL CONFRONTATION no injury (F1T) 2 2 3 1 6 4 11 7 52 34

GHS

Monthly

TotalPEA2

01

4-2

01

5

Ma

r-15

BET BOTABG ACH

MO

NT

HL

Y D

ISC

IPL

INE

RE

PO

RT

**

YTDPETS PAGE

Out In Out In Out In Out In Out In Out In Out In Out In Out In Out In

GHS

Monthly

TotalPEA

20

14

-20

15

Ma

r-15

BET BOTABG ACHM

ON

TH

LY

DIS

CIP

LIN

E R

EP

OR

T**

YTDPETS PAGE

FIGHTING - minor or no injury (FA2) 2 2 0 22 0

THEFT - without force (TH1) 1 1 1 1 11 12

TOBACCO - use/possession/sale (TB1) 4 1 4 1 17 3

TOBACCO - paraphernalia (T4B) 1 1 1 1 5 2

TECHNOLOGY - unauthorized use (T1C) 0 0 0 1

TECHNOLOGY - violate Use Policy (T3C) 0 0 1 0

VANDALISM (VA1) 0 0 3 1

WEAPON - chemical (W2P) 0 0 2 0

WEAPON - toy or look-a-like (W3P) 0 0 3 2

WEAPON - razor blades/box cutters (W8P) 0 0 4 0

TRADING CARDS (S1V) 0 0 0 1

CHEATING/LYING/FORGERY (S2V) 2 0 2 1 6

OTHER VIOLATIONS NOT LISTED (S3V) 2 1 12 1 6 1 3 17 21 32 80

TOTAL SERIOUS 2 0 0 3 1 1 3 0 2 12 6 15 10 19 27 80 63 130 288 578

TOTAL SUSPENSIONS--EXTREMELY SERIOUS 0 0 0 0 0 1 1 0 0 5 1 0 0 0 2 0 9 6 42 16

Total Suspensions ALL CATEGORIES 2 0 0 3 1 2 4 0 2 17 7 15 10 19 29 80 72 136 330 594

TOTAL YEAR TO DATE ALL CATEGORIES 12 0 2 7 5 5 36 15 16 35 34 53 49 110 158 369 188 343 330 594

TOTAL RECOMMENDATIONS FOR LONG TERM 1 4 5 12

TOTAL RECOMMENDATIONS FOR EXPULSION 0 5

Number of Students w/multiple out-of-school

suspensions:

3 offenses 1 14

4 offenses 1 5

5 or more offenses 2

MO

NT

HL

Y D

ISC

IPIN

E R

EP

OR

T**

20

14

-20

15

Ma

r-15

20

14

-20

15

Ma

r-15

**Only offenses that have been violated are being reported

MO

NT

HL

Y D

ISC

IPL

INE

RE

PO

RT

**

Call Childress Williams Total

5 0 8 13

2 0 5 7

0 0

15 67 19 101

2 34 0 36

19 55 27 101

5 0 7 12

0 0 0 0

0

11 2 13

7 38 0 45

1 3 0 4

Home visits 6 18 2 26

0 3 0 3

2 0 2

88 0 94 182

52 19 71

The following is a summary of the activities for the month of

Visiting Teachers

FAX: 804-693-7859


Bryan L. Hartley, Director, 804-693-7856

Page Call, Visiting Teacher, 804-693-4168

Toni Childress, Truancy Officer 804-693-7783

Office of Student Services

Barry Williams, Visiting Teacher, 804-693-4313

6099 T. C. Walker Road


Homebound Meetings

Professional Development/Faculty Meetings

FAPT Meetings

March 2015

Initial Evaluations Received

Truancy Court Review

Total Evaluations Received Year to Date

Attendance Referrals Year to Date

Attendance (Referrals, Dropouts, Withdrawals, and

letters)

School-based intervention meetings

Court Services Referrals/Interventions

Triennial Evaluations Received

Eligibility Meeting for Sp. Ed. Evaluations

Parent Conferences/Interviews

Agency Referrals

Truancy Court Initial Hearing

Conferences/School Personnel

1st Place Elementary Winner Mia Jia Hui Ware West Point Elementary West Point 2nd Place Elementary Winner Justin Sykes Bethel Elementary School Gloucester 3rd Place Elementary School Winner William Dunnington Bowling Green Elementary School Caroline County Public Schools 1st Place Middle School Winner Zenyo Aksit King George Middle School King George County Public Schools 2nd Place Middle School Winner Megan Hayden Richmond County Intermediate School Richmond City Public Schools 3rd Place Middle School Winner Zaaron Foster Hamilton Holmes Middle School King William Public Schools 1st Place High School Winner Cameron Pellietier King George High School King George City Public Schools 2nd Place High School Winner Emma Trist Gloucester High School Gloucester City County Public Schools 3rd Place High School Winner Jack Ruark Middlesex High School Middlesex

Proposals due by Friday, June 12, 2015

VSBA Legislative Position Proposal The _________________________________School Board is requesting the Legislative Positions Committee of the Virginia School Boards Association to consider the following Legislative Position change in preparing its report to the VSBA Board of Directors, which will present its recommendations to the 2015 VSBA Delegate Assembly. TOPIC: IS THIS A PROPOSED NEW POSITION? YES NO CURRENT VSBA LEGISLATIVE POSITION NUMBER AMENDED: (If you wish to change or amend an existing Legislative Position, please attach a hard copy of the specific position that has been edited with the exact changes and/or amendments that you want the Legislative Positions Committee to consider) PROPOSED NEW LEGISLATIVE POSITION LANGUAGE (attach extra pages if necessary): RATIONALE for changes or additions (attach extra page if necessary): NAME AND ADDRESS OF SCHOOL BOARD CHAIR / CLERK (please print or type):

I certify that this item was approved by the school board at its (date) meeting for submission to the VSBA Legislative Positions Committee. (Signature of school board chair or clerk) Date PLEASE RETURN THIS FORM BY June 12, 2015 (via U.S. mail and e-mail) to: Emily V. Webb Virginia School Board Association 200 Hansen Road, Ste. 2 Charlottesville, VA 22911 [email protected]


VSBA School Law Conference June 5, 2015 Hilton Short Pump 12042 W. Broad Street Richmond, VA 23233

Your school division needs you, your superintendent, and your attorney to be at the 2015 VSBA School Law Conference. Why? Because many of the decisions you make have legal implications that will impact your school division for years to come. Be informed and be prepared!

Learn why the Federal Office of Civil Rights investigates public school divisions, how to prepare for these visits, and the latest trends in OCR compliance reviews.

School board members are required by law to “ready and familiarize” themselves with the Freedom of Information Act. Hear the VSBA staff attorneys review portions of the Act that board members encounter most frequently.

Hear an update on General Assembly bills and how they impact your local division.

Workshop Agenda

Friday, June 5, 2014

8:15 Registration and Continental Breakfast

9:00 Welcome Juandiego Wade President, Virginia School Boards Association

9:05 OCR 101: What to Expect When the Office of Civil Rights Pays a Visit Brad King Attorney, Sands Anderson, PC Nichole Cheuk Attorney, Sands Anderson, PC

10:45 Break

11:00 The Virginia Freedom of Information Act: FOIA for School Board Members Kate R. Kaminski, Esq. Staff Attorney, Virginia School Boards Association Elizabeth E. Ewing, Esq. Director, Legal and Policy Services, Virginia School Boards Association

12:25 Legal Update from 2015 General Assembly D. Patrick Lacy, Esq. Lobbyist, Virginia School Boards Association Emily V. Webb Coordinator of Government Relations, Virginia School Boards Association

1:30 Lunch and Adjournment

Register Online www.vsba.org

A block of 30 rooms has been reserved at the Hilton Short Pump, 12042 West Broad Street, Richmond, VA 23233, for the night of June 4. Please make your hotel reservations directly by calling 1-800-445-8667. Inform the reservation staff you are attending the conference to receive the special rate of $135 (single or double). The deadline for the reserved block is May 14. Please make your reservations by this date. If reservations exceed the block number, or are made after the May 14 deadline, the minimum rate will be $189. Fill out the registration form below or register for the conference online at https://em.eboardsolutions.com/Events/Registration/Wizard/EventDetails.aspx?C=ifON&EID=GGDE

Reminder: Nametags must be visible to be admitted to ALL VSBA meetings and conferences.

Registration Form Name ___________________________________ Division _________________________________

School Board Member

Superintendent

Other ____________________________________ Costs:

Registration: $165

Late Registration: $215 (after May 15, 2015)

VSBA SCHOOL LAW CONFERENCE

Registration fees received after May 15 will be $215 per person. Purchase orders and registration via telephone do not constitute payment of registration fees and will result in a $50 late fee if paid after the deadline date. No refunds will be made after May 15 except in the case of personal illness. All requests for refunds must be made to the VSBA president in writing signed by the board chair certifying a personal illness. Please return this form with your payment to: VSBA 200 Hansen Road, Suite 2 Charlottesville, VA 22911

Hilton Short Pump

Reservations

https://em.eboardsolutions.com/Events/Registration/Wizard/EventDetails.aspx?C=ifON&EID=GFDD�

https://em.eboardsolutions.com/Events/Registration/Wizard/EventDetails.aspx?C=ifON&EID=GGDE�









AGENDA ITEM: Budget and Finance Report ATTACHMENTS: Budget and Finance Monthly Report


CONSENT INFORMATION ONLY – NO DISCUSSION

REGULAR X INFORMATION ONLY – DISCUSSION

X DEPARTMENTAL REPORT/PRESENTATION ACTION


REQUESTED ACTION:

No action requested; this report is submitted to the School Board for informational purposes only. FOR MORE INFORMATION, CONTACT PRESENTER: Name: Joanne C. Wright, Director of Budget and Finance



GLOUCESTER COUNTY PUBLIC SCHOOLS 6099 T. C. Walker Rd.

Gloucester, Virginia 23061 Joanne C. Wright, Director Telephone: 804-693-7811

Budget and Finance Department Fax: 804-693-4526

BUDGET AND FINANCE DEPARTMENT UPDATE As of March 31, 2015

In addition to the routine daily tasks, Budget and Finance Staff have completed or are working on the following projects:

CURRENT PROJECTS Payroll

1. Updated spreadsheets for Budget 2. 2016 Pay Date Schedule 3. Hosted meetings with retirees/processed applications 4. Provided orientation for new hires (ongoing)

Budget

1. Prepared the School Board’s Recommended FY 2016 Budget and supporting documents 2. Submitted renewal packages for Property and Liability and Worker’s Compensation 3. Submitted data to Central Accounting for Insurance Consulting RFP 4. Hosted an online demo of web-based software for school bookkeepers 5. Director attended Region III Human Resources meeting 6. Director and Accounting Manager participated in a webinar in Self-funded Insurance Plans 7. Set schedule for unannounced second semester site visits

Employee Services

Family and Medical Leave March 2015

Family and Medical Leave 2014-2015 2013-2014 2012-2013 2011-2012

Future Events 3 (-1) - - -

Current Events 8 (+2) - - -

Closed Events 66 (+15) 131 134 146

Did Not Qualify Events 2 (-2) - - -

Total 79 (+14) 131 134 146

Workers’ Comp.

March 2015 Workplace Injuries 2014-2015 2013-2014 2012-2013 2011-2012

Report Only 27 (+2) 46 55

Actual Claims 34 (+1) 22 24 23

Denied 1 1 5 7

Total 62 (+3) 69 84 58

SubFinder March 2015

System Data 2014-2015 2013-2014 2012-2013 2011-2012

Employees 522 (-3) 531 530 556

Guest Teachers & Subs 155 (-29) 167 194 217

Absences 3,852 (+747) 4,954 4,929 4,835

Sub Required 3,473 (+463) 3,887 4,043 3,613

No Sub Required 831 (+132) 1,967 886 1,222

Filled (Fill Rate %) 3,121 (+638)/(81%) 3,400 (87%) 3,684 (91%) 3,400 (94%)

Failed to Fill 343 (+55) 486 (13%) 357 (9%) 212 (6%)

FUTURE PROJECTS

Payroll

1. Time tracking for ACA- ongoing 2. IRS reporting for ACA-ongoing 3. Disability and VRS tracking and posting 4. Health, Dental and Disability Insurance renewals 5. FY 2016 Benefits Package

Budget 1. School Site Visits – Second Semester 2. Student Activity Fees 3. School Bookkeepers Manual and Software Update 4. Host Region III Finance Directors Meeting (TBD-cancelled due to weather) 5. W/C, Property, Liability, and Student Accident Insurance renewals 6. Civil Rights Report 7. Construction Compliance Monitoring (ongoing) 8. Bond Draw Down (ongoing) 9. VDOT Grant Reimbursement Filing (ongoing) 10. Review of property disposal process

Employee Services

1. Coordinate video production of the July 27th Alex L. Wiatt presentation for the Gloucester County Sesquicentennial Committee

2. Assist T.V. Production instructor in planning for 2015 contests and competitions 3. Assist T.V. Production instructor in researching 2015 Mac, PC, and television server upgrades 4. Researching new video projects for 2015 for Duke TV 47 and TV III






AGENDA SUBJECT: March Donations

ATTACHMENTS: March Donations


CONSENT INFORMATION ONLY – NO DISCUSSION

X REGULAR INFORMATION ONLY – DISCUSSION



Donations are presented to the Board monthly in accordance with Policy DI. REQUESTED ACTION: That the School Board accept the donations received with grateful appreciation. FOR MORE INFORMATION, CONTACT PRESENTER: Name: Joanne C. Wright


Contributed to Contributed by Donation Purpose

Botetourt Botetourt Lodge No. 7A.F. & A.M. $200.00 Robotics trip

Botetourt Target Take Charge of Education $54.28 Technology Supplies

GHS Mr. Edward W. Barry $200.00 Auto Shop

GHS Mr. and Mrs. Layton Beverage $200.00 Layton Beverage Scholarship Fund

GHS Walter Reed Garden Club $50.00 Plant Sale

GHS Ware Episcopal Church $300.00 Calculators

GHS Katherine Staples $125.17 Auto Shop

Page Gloucester Chapter BW of PEO Sisterhood $320.00 Backpack Program

Total $1,449.45

Grants/Scholarships:

Total $0.00

GRAND TOTAL $1,449.45

Grants and Donations Received by Gloucester County Public Schools

For Approval by the School Board in Accordance with School Board Policy File No. DI

April 14, 2015

Connect. Engage. Inspire. GLOUCESTER COUNTY SCHOOL BOARD

The Thomas Calhoun Walker Education Center 6099 T.C. Walker Road Gloucester, Virginia 23061



AGENDA SUBJECT: FY 2016 Student Fees

ATTACHMENTS: JN Student Fees, Fines and Charges Application for Waiver or Reduction

Student Fees

TYPE OF AGENDA ITEM: CONSENT INFORMATION ONLY – NO DISCUSSION

X REGULAR INFORMATION ONLY – DISCUSSION DEPARTMENTAL REPORT/PRESENTATION X ACTION

BACKGROUND / SUMMARY: Section 22.1-243 of the Code of Virginia and 8 VAC20-720-80 of the Virginia Administrative Code permit school divisions to make supplies, services and materials available to students at a cost. Textbooks must be provided free of charge. The schedule of fees, provisions for reducing or waiving fess and consequences for non-payment must be included in policy and provided to parents annually and posted on the division’s website.

With input from school principals and instructional leaders, the following changes are recommended:

Increase the following fees: a) Elementary Schools- IPOP Tuition per Semester – $375 to $400b) High School- Ecology Fee – $4.00 to $5.00

Junior State of America – $3.00 to $5.00 Skills USA – $12.50 to $15.00 Cosmetology – $160.00 to $180.00

Reduce the following fees: a) High School- Key Club (new) – $30.00 to $25.00

Remove the following: a) Elementary Schools- Musical Costume $15.00b) Middle School – Festival Chorus $10.00

Add the following: a) Middle School – Art Club (Page) $5.00

There are no recommended changes to the waiver application.

REQUESTED ACTION: That the School Board approve the proposed FY 2016 Student Fees and the update of policy JN.


Name: Joanne C. Wright


File No. JN

STUDENT FEES, FINES, AND CHARGES

The School Board charges student fees and takes action to recover funds for the loss of or damage to School Board property in accordance with state and federal law. No fee may be charged unless it has been approved by the School Board.

The School Board provides, free of charge, such textbooks, workbooks, and instructional materials as are required for courses of instruction for each child attending public schools. Consumable materials such as workbooks, writing books, and drawing books may be purchased by the School Board and either provided to students at no cost or sold to students at a retail price not to exceed seven percent added to the publisher’s price. If sold, the School Board shall ensure that workbooks, writing books, and drawing books are furnished to students who are unable to afford them at a reduced price or free of charge. Appropriate fees will be charged only for textbooks and instructional materials that are used solely by the students.

The following fees are charged:

I. User Fees

A. Elementary Schools

Summer Engineering Camp 100.00 Summer Fine Arts Camp 100.00 IPOP Tuition / Per Semester 375.00400.00 Summer Stem Robotics Camp (Rising 5-7) 100.00

B. Middle Schools

Hall Locker 2.00 Gym Locker 2.00 Band 15.00 Instrument Rental (Band) 30.00 Guitar Class (Mat. & Inst. Rental) 10.00

Summer Stem Robotics Camp (Rising 5-7) 100.00

C. High School

Gym Locker 5.00 Parking for Students Who Drive (Juniors & Seniors only) 50.00

Driver’s Education – Behind the Wheel 125.00 Choral Activity and Concert Attire 15.00 Band Students

– All 15.00 – Percussion 10.00 – Instrumental Rental (Additional) 30.00

Summer School 200.00 Dual Enrollment Fee/Credit Hour 5.00

II. Supplies, Services and Materials Fees


Subscriptions 4.50-8.00 Kindergarten Supplies 7.00 Student Agenda 3.25 Student Communication Folder 1.25

Elementary Musical Costume 15.00

File No. JN

B. Middle Schools

Student Agenda 5.00 Gym Uniform (Shirt/Shorts - $9 each) (Optional) 18.00 Band and Choir Uniforms 15.00-20.00

C. High School Student Agenda (Optional) 5.00 Gym Uniform (Shirt/Shorts - $9 each) (Optional) 18.00 Strengthening and Conditioning Class 5.00 NJROTC 25.00 Cosmetology – Tools, Smock & Mannequins 160.00180.00

III. Club Fees


B. Middle Schools Art Club 5.00

Builder’s Club 5.00 FBLA 6.00 FCCLA 12.00 NJHS 5.00 Technology Student Association 10.00 Robotic Team 10.00 Festival Chorus 10.00 Future Problem Solvers 25.00

C. High School Beta Club 15.00 Chrome 5.00 Drama Club (ITS) 25.00 DuBois Honor Society (New) 10.00 DuBois Honor Society (Returning) 5.00 Ecology Club 4.005.00 FBLA 10.00 FCCLA 12.00 FFA 12.00 Forensics 3.00 French Club 5.00 French Honor Society 10.00 Junior State of America 3.005.00 Junior State of America – Mid-Atlantic Fall State 140.00 Junior State of America – Winter Congress 175.00 Junior State of America – Spring State 140.00 Key Club (New) 30.0025.00 Key Club (Returning) 15.00 Latin Club (Includes State and National Dues) 10.00 Latin Honor Society 10.00 National Art Honor Society 10.00 National Honor Society 10.00 Robotic Team 10.00 Skills USA 12.5015.00 Spanish Club 5.00 Spring Musical (Costumes and Scripts) 10.00 Technical Theater Class (Make-Up Kit) 65.00 TSA (Technology Student Association) 10.00

File No. JN

D. All Grades

Field Trips will be charged commensurate with actual costs.

Fees are reduced or waived for economically disadvantaged students and students whose

families are undergoing economic hardships and are financially unable to pay them, including but not limited to, families receiving unemployment benefits or public assistance, including Temporary Assistance for Needy Families (TANF), Supplemental Nutrition Assistance Program (SNAP), Supplemental Security Income (SSI) or Medicaid; foster families caring for children in foster care; and families that are homeless.

Each time a fee is charged, notice will be given that a fee waiver may be requested. The notice

will include directions as to how to apply for a waiver. An application for reduction or waiver of fees may be obtained from the respective school’s office.

This policy will be provided to parents annually and posted on the division’s website. The consequences for nonpayment of fees may include exclusion from the activity related to the

fee.

No student’s report card, diploma or class schedule will be withheld because of nonpayment of fees or charges. No student will be suspended or expelled for nonpayment of fees or charges. The School Board, upon recommendation of the superintendent, may take action against a pupil or the pupil’s parent for any actual loss, breakage, or destruction of or failure to return property owned by or under the control of the School Board, caused or committed by such pupil in pursuit of his studies. Such action may include seeking reimbursement from a pupil or pupil’s parent for any such loss, breakage, or destruction of or failure to return school property. ADOPTED: July 1, 1991 REVISED: May 15, 2007 August 12, 2008 May 14, 2013 June 11, 2013 October 8, 2013 April 15, 2014 April 14, 2015 (effective 7-1-2015) LEGAL REFERENCES: Code of Virginia, 1950, as amended, §§ 8.01-43, 22.1-6, 22.1-243, 22.1-280.4 8 VAC 20-720-80. CROSS REFERENCES: ECAB Vandalism IIA Instructional Materials

5/2013 VSBA Gloucester County School Board

Gloucester County Public Schools Application for Waiver or Reduction of Student Fees

School Name : Choose an item. Date:

Note: You will need to complete one application per school. Please use the back of the form if additional space is needed for student names. Please complete this form online, print and sign the form and return to school with your student. You may also print the form and complete in your own legible handwriting.

Student Name: Grade:





I am requesting a waiver or a reduction (50%) of the following fees: (Please check one)

(List Fees)

For the above listed student(s) on the basis that my family is experiencing or is (check all that apply and attach confirming documentation).

Financial Hardship (receiving unemployment benefits or public assistance, including Temporary Assistance for Needy Families (TANF), Supplemental Nutritional Assistance Program (SNAP), Supplemental Security Income (SSI), or Medicaid)

A foster family caring for children in foster care

Homeless

Other, please specify

Parent/Legal Guardian Name (print) : Signature: Relationship to Student: Phone Number:

For internal use only: ____Approved ____ Denied ____ Initials

GCPSBF7.2013





AGENDA SUBJECT: Financial Reports

ATTACHMENTS: February 28, 2015 Financial Report March 31, 2015 Construction Report March 31, 2015 HVAC Report


X REGULAR X INFORMATION ONLY – DISCUSSION DEPARTMENTAL REPORT/PRESENTATION ACTION


The FY 2015 Financial Report as of February 28, 2015 is attached as well as the March 31, 2015 Construction and HVAC project reports. The following budget adjustments were made to the construction report:

Expenditure:

Construction Change Order #7 $20,527.51 Change Order #8 57,319.33

$77,846.84 Contract Amendments (Arch.) Change Order #16 4,402.35

Contingency -$82,249.19

Grand total $0.00

REQUESTED ACTION: No action requested; these reports are submitted to the School Board for informational purposes only.


Name: Joanne C. Wright


REVENUE REPORT

ACTUAL REVENUES

February 28, 2015

SOURCE BALANCE

FAVORABLE

BUDGET ACTUAL YTD (UNFAVORABLE)

COUNTY CONTRIBUTION 22,791,272$ 12,260,961$ 10,530,311$

MISCELLANEOUS LOCAL 123,424$ 61,299$ 62,125$

STATE FUNDS 28,019,400$ 16,720,898$ 11,298,502$

FEDERAL FUNDS* 2,808,328$ 1,241,382$ 1,566,946$

TOTAL53,742,424 30,284,540 23,457,884

EXPENDITURE REPORT

ACTUAL EXPENDITURES

February 28, 2015

BALANCE

CATEGORY FAVORABLE

BUDGET ACTUAL YTD ENCUMBRANCE (UNFAVORABLE)

INSTRUCTION 38,576,783$ 20,691,801$ 19,852$ 17,865,130$

ADMIN/ATTEND/HEALTH 2,406,861$ 1,440,590$ 4,000$ 962,271$

TRANSPORTATION 4,019,072$ 2,164,355$ 62,583$ 1,792,134$

OPERATION/MAINT 5,855,617$ 3,780,076$ 167,526$ 1,908,015$

DEBT SERVICE 232,562$ 229,087$ -$ 3,475$

TECHNOLOGY 2,651,529$ 1,978,631$ -$ 672,898$

TOTAL53,742,424$ 30,284,540$ 253,961$ 23,203,923$

CENTRAL FOOD SERVICE 2,511,143$ 1,132,610$ 597,916$ 780,617$

SCHOOL CONSTRUCTION 20,000,000$ 8,492,669$ 9,684,121$ 1,823,210$

DEBT SERVICE 3,674,666$ 3,546,347$ -$ 128,319$

Cost Projections for Page Middle School, March 31, 2015

Revised

RESOURCES AVAILABLE Budget Adjustment Project budget Received to Date Balance

Insurance Settlement 8,235,687.00 8,235,687.00 8,235,687.00 -$

Additional Insurance-Storm Damage 10,624.00 10,624.00 10,624.45 0.45$

QSCB (pre-tornado)-Net, Series 2011 498,718.00 498,718.00 498,718.05 0.05$

QSCB-Net, Series 2012 5,920,831.00 5,920,831.00 5,920,831.21 0.21$

VPSA Bonds, Fall Sale 2013 12,000,000.00 12,000,000.00 12,000,000.00 -$

VDOT Revenue Share (Off-site road work) 548,896.82 548,896.82 198,294.42 (350,602.40)$

Insurance Proceeds-Furniture 914,975.00 914,975.00 695,130.67 (219,844.33)$

VPSA Technology Funds (2014-15) 400,000.00 400,000.00 0.00 (400,000.00)$

Jean Pugh Technology Fund 16,657.00 16,657.00 16,657.00 -$

Abingdon Arbitrage Liability Reserve 79,205.00 79,205.00 79,343.25 138.25$

Projected Interest 100,000.00 100,000.00 84,676.30 (15,323.70)$

Timber Sales-Net 47,584.00 47,584.00 47,583.50 (0.50)$

VDEM Proceeds-Net 207,325.00 207,325.00 242,211.42 34,886.42$

Sale of Equipment 15,227.00 15,227.00 15,227.00 -$

Total Resources= 28,995,729.82 0.00 28,995,729.82 28,044,984.27 (950,745.55)$

Revised

CONSTRUCTION EXPENDITURES Budget Adjustment Project budget Expended to Date Balance

Construction/On-site* 22,084,146.01 77,846.84 22,161,992.85 13,692,969.82 8,469,023.03

Contingency 510,282.15 -82,249.19 428,032.96 135,740.00 292,292.96

Professional design services 1,475,000.00 1,475,000.00 1,374,200.00 100,800.00

Soil borings and surveys 73,552.00 73,552.00 73,552.00 0.00

Special inspections and testing 128,557.00 128,557.00 92,926.64 35,630.36

Wetlands studies, permitting, Phase 1 Environ. 15,840.00 15,840.00 15,840.00 0.00

Early release site-prep design 32,760.00 32,760.00 32,760.00 0.00

Educational specifications 41,126.00 41,126.00 41,125.50 0.50

Commissioning of mechanical systems 38,500.00 38,500.00 3,850.00 34,650.00

Site master plan study 30,960.00 30,960.00 30,960.00 0.00

Furniture design and bid package 25,000.00 25,000.00 10,000.00 15,000.00

Structural comparison studies 35,000.00 35,000.00 35,000.00 0.00

Off-site road work (Eligible for VDOT Revenue) 1,097,793.65 1,097,793.65 631,530.93 466,262.72

Off-site road work (Ineligible for VDOT Revenue) 1,297.40 1,297.40 1,297.40 0.00

Off-site road work-Design 202,180.00 202,180.00 202,180.00 0.00

Off-site water/sewer pump station-Design 52,580.00 52,580.00 52,580.00 0.00

Traffic study and signalization 64,680.00 64,680.00 64,680.00 0.00

Site preparation bid 650,212.50 650,212.50 650,212.50 0.00

Wetlands mitigation fee 108,300.00 108,300.00 108,300.00 0.00

Design Alternate 22,680.00 22,680.00 22,680.00 0.00

Digital Infrastructure 262,889.06 262,889.06 0.00 262,889.06

Miscellaneous costs 10,000.00 10,000.00 9,828.13 171.87

Contract Amendments 119,191.05 4,402.35 123,593.40 123,593.40 0.00

Subtotal= 27,082,526.82 0.00 27,082,526.82 17,405,806.32 9,676,720.50$

OTHER EXPENDITURES Projected Costs

Demolition/Hazmat/Utilities of Old Page 452,721.00 452,721.00 452,721.00 0.00

Walk-in Freezer 48,278.00 48,278.00 48,278.10 (0.10)

Parks and Recreation Lights 77,922.00 77,922.00 77,922.00 0.00

Bay Design Right of Way Documents 2,650.00 2,650.00 2,650.00 0.00

Furniture and technology 1,331,632.00 1,331,632.00 21,750.50 1,309,881.50

Subtotal= 1,913,203.00 0.00 1,913,203.00 603,321.60 1,309,881.40$

Total Expenditures= 28,995,729.82 0.00 28,995,729.82 18,009,127.92 10,986,601.90

* Includes $299,866.10 in retainage, to be paid upon satisfactory completion of the project.

Page Middle School Options

Baseball field 285,000.00

Practice field 25,000.00

Gravel parking area 48,000.00

Total Options= 358,000.00

HVAC/Roof Financial Report 3/31/2015

Revenue:

Principal 5,006,015.00

Interest to 2/28/2015 6,620.85

Total Revenue 5,012,635.85

Expenditures & Encumbrances to Date

Petsworth

Construction Manager 13,364.87

Mid-Atlantic Sch Equip - 15000017 35,409.15

Mid-Atlantic Sch Equip - 15000161 7,300.00

Hudson & Associates - 14000353 295,801.09

JV-14-077 Davenport 21,840.00

Daikin Applied Americas Inc - 14000395 261,395.67

Hoffman & Hoffman 1,999.00

E. T. Gresham Company, Inc. - 14000498 2,337,000.00

Change Order #1 (PCO 1-10) 75,509.09

Change Order #2 (PCO 11-17) (9,430.22)

Subtotal for Petsworth 3,040,188.65

Achilles

Construction Manager 15,000.00

Oyster Point - 15000431 1,144,000.00

Hudson & Associates - 15000120 162,818.00

Subtotal for Achilles 1,321,818.00

Botetourt

Oyster Point - PO Pending 436,000.00

G.G. Cornwell - 15000324 81,050.00

Subtotal for Botetourt 517,050.00

Peasley

G.G. Cornwell - 15000343 62,825.00

Subtotal for Peasley 62,825.00

Gloucester High School

Honeywell - 14000488 19,510.00

Subtotal for Gloucester High School 19,510.00

Project Contingency

*Project Contingency 51,244.20

Subtotal for Project Contingency 51,244.20

Total Expenditures / Encumbrances 5,012,635.85

Net Balance -

*Accrued interest will be added monthly to project contingency




SCHOOL BOARD AGENDA ITEM MEETING DATE: April 14, 2015 AGENDA SUBJECT: Administrative Team Report ATTACHMENTS: Administrative Team Report TYPE OF AGENDA ITEM:

CONSENT INFORMATION ONLY – NO DISCUSSION REGULAR x INFORMATION ONLY – DISCUSSION

x DEPARTMENTAL REPORT/PRESENTATION ACTION BACKGROUND / SUMMARY: Reports received from Administrative Team members have been consolidated, and are being presented as information. REQUESTED ACTION: That the School Board accepts the Administrative Team Report as information. FOR MORE INFORMATION, CONTACT PRESENTER: Name: John Hutchinson, Assistant Superintendent for Administrative Services Phone: (804) 693-5304 E-mail: [email protected]

Administrative Team Reports for the April 2015 School Board Meeting

Construction – Scott Shorland ****************************************************************************************************************

Employee Services & Communications – Craig Smith Gloucester County School Board Policy Manual • 27 policies, regulations, and forms were reviewed this month • 25 policies and 2 regulations are currently under review for revision **************************************************************************************************************** Energy & Security – Dave Simmons ****************************************************************************************************************

Environmental Health & Safety – Shirley Chirch Trainings/Meetings • Conducted nurses' meeting • Attended concussion training for coaches • Met with Emergency Management and SRO to review Sink or Swim website • Coordinated meeting/interview with counselor for Sink or Swim website Safety/Security • Tracked threat assessments for February (4) • Attended Page construction meetings (biweekly) • Observed/conducted tornado drill @ TCWEC and some schools • Coordinated inspections of Page campus by ModSpace electrician • Reviewed camera locations with Peasley administrators • Reviewed camera locations for Page with administration • Reviewed electronic door access with Bethel and Peasley staff Health • Followed up on staff/student 911 visits to ER (5) • Tracked concussions for February (0) • Completed TB screenings (12) • Scheduled counselor for final Hep B series at Health Dept. • Checked AEDs and Epi pens (monthly) • Finalized OSHA report information, and posted at schools • Filed required annual Bureau of Labor Statistics information • Monitored absence rates for schools • Disseminated health information re: measles to school staff • Interviewed guest nurse candidate ****************************************************************************************************************

Facilities – Dave Miller ****************************************************************************************************************

Food Service – Steve Patton • Planning for and having our first perfect 3-year Federal Review o Congratulations to all Food Service staff members for not having any issues

• Finalizing budget for 2015-2016 o Requesting incentives for perfect attendance o Requesting starting pay of $9.00 per hour for Café subs

• Planning for Teacher of the Year Dinner • Planning for Retirement Dinner • Planning Easter Bunny Breakfasts at 4 elementary schools ****************************************************************************************************************

Grounds – Jimmy Viars ****************************************************************************************************************

Student Services – Bryan Hartley ************************************************************************************************

Technology – Jim Brogan • The Technology Department is continuing to work on improving the wireless experience. Bill Diehl, Coordinator for Network Services, working with a

network engineer from Aerohive, has made changes to the wireless access points to improve efficiencies. Due to the snow days, we have yet to be able to measure the full impact of the changes. In addition, we talked about best practices for large scale deployment of wireless access points taking advantage of auto-provisioning features to better streamline access point deployment.

• Copier availability is an ongoing priority. Jim Maloney is typically responding to copier issues within 4 hours or less of notification. Jimmy Major and Matt Bychowski are providing additional hands to deliver toner and effect minor repairs.

• Matt Bychowski and Jim Maloney have completed the last school to be fully equipped with the ShoreTel Voice over IP phones at Gloucester High School. This completed the phone conversion to the VoIP phone system; a total of 611 phone sets have been installed.

• Working with EN-Net out of Fredrick, MD, we will be bringing in a team from InFocus to demonstrate an Interactive 65” LED panel as a promising solution for the New Page Middle School. This demo was delayed due to the inclement weather.

• We had a demo for the Promethean 65” Interactive LED panel as a potential solution for Page Middle School on February 24th. We are currently configuring a computer and Apple TV to provide hands on demos for teachers and staff. The panel is located in Room A111 in the Thomas Calhoun Walker Education Center.

• The e-Backpack initiative at GHS is progressing, with Margaret Williams and ITRTs working with GHS staff to move the process forward. We have issued iPads to all the GHS teachers, with the hope that all GHS staff will use the iPads to begin identifying strategies for classroom instruction. The

remaining iPads purchased in July of 2014 have been turned over to GHS; Eryn Pluim and KC Woller are distributing classroom sets of 25 to the math teachers, working closely with Mr. Nate Collins.

• Jim Brogan, Margaret Williams, and Nick DeMet are in the process of finalizing the configuration of Gloucester’s Google Apps for Education account. It provides a broad list of services to enhance instruction. Margaret and Nick will be attending a training conference in Charlottesville, VA, on March 6th

. • The Technology Department, as of 3/2/15, has completed 2,508 tickets this year. There are 333 outstanding tickets; most involve classroom projection

issues. The staff is working through the majority of these, having closed over 225 this month. ****************************************************************************************************************

Transportation – Anne Lanan Maintenance • Continuing to perform routine maintenance • Performed larger maintenance jobs: 2 sets of kingpins, 1 exhaust system, 3 instrument clusters, and 1 front timing cover set Transportation Office Staff • Assisting parents with transportation issues • Continuing to fill athletic trips and field trips • Spent several hours monitoring road conditions due to inclement weather during the month of February • Anne Lanan met with principals to discuss and refine the PBIS plan for bus drivers in February • Planned middle school rezoning; communicated the plan(s); answered questions from the public Safety • The Advisory Council Committee (bus drivers and a bus assistant) met on February 4th o Subject matters, such as safety issues at the schools/fueling procedures/PBIS were brought to the table. Discussion to remedy these problems took

place. The problems and solutions were brought to the drivers and bus assistants at the in-service meeting in February. • Held second in-service/safety meeting on February 9th o Deputy Rob Richmond spoke at length on traffic related safety issues, and reviewed all laws that specifically pertain to school buses

• A DMV Audit was performed to review all training records and third party testing forms New Bus Driver Training and Recruitment • Three trainees began the class, but only one has stuck with it. This individual obtained his learners permit and accomplished the “behind the wheel”

training between the snow days. The trainee has completed all requirements, and began his duties as a substitute bus driver during the month of March. Kudos to Drivers • Our bus drivers have done an excellent job (which they do all the time), but in particular, dealing with the inclement weather • The following email was sent to me by an individual who wanted to praise one of our school bus drivers. I wanted to share this because we seem to hear

about the negative comments more often.

Ms. Lanan, I just wanted to let you know how impressed I was this morning. As I was coming to school, Bus 7 was stopped at Diligence/Farys Mill Road. The kids got on the bus and the bus drive took the time to hug each and every one of those kids before they sat down. I can’t tell you how that warmed my heart. I don’t know who that bus driver is, but please thank her/him for helping to start out our kids’ day with such a positive start. They have no idea how that simple hug can change their day for the better. Too often we only hear when we’ve done something wrong. This is a person clearly doing something right! Thanks so much!




SCHOOL BOARD AGENDA ITEM MEETING DATE: April 14, 2015 AGENDA SUBJECT: Facilities Use Manual & Fee Schedule ATTACHMENTS: Facilities Use Manual Facilities Use Fee Schedule TYPE OF AGENDA ITEM:

CONSENT INFORMATION ONLY – NO DISCUSSION X REGULAR INFORMATION ONLY – DISCUSSION DEPARTMENTAL REPORT/PRESENTATION X ACTION


Proposed revisions/updates to the Facilities Use Manual and Facilities Use Fee Schedule have been reviewed and discussed with the Facilities Use Committee, and are being presented at this time for Board approval. REQUESTED ACTION:

That the School Board approves the revised Facilities Use Manual and Facilities Use Fee Schedule. FOR MORE INFORMATION, CONTACT PRESENTER:

Name: John Hutchinson

Phone: (804) 693-5304

E-mail: [email protected]

Gloucester County

Public Schools

Facilities Use Manual

Revised October 12, 2010

2

1. Community Education Affiliated 2. Parks, Recreation & Tourism Affiliated 3. School Rental

GLOUCESTER COUNTY PUBLIC SCHOOLS FACILITIES USE

On behalf of the Gloucester County School Board, Gloucester County Department of Community Education, and Gloucester County Department of Parks, Recreation & Tourism, welcome to Gloucester County Public Schools. Our school division is supported by the people of the county, and responsible use of school facilities is encouraged. The following represents the administrative regulations governing the indoor and outdoor use of facilities as provided by School Board policy, and explains in detail how groups may utilize the schools.

WHO MAY USE SCHOOL FACILITIES? Indoor and outdoor school facilities may be used for activities of an educational, governmental, cultural, civic, recreational, social, and general political nature, which are sponsored by responsible local persons, organizations, agencies, or institutions. Individuals making applications must be residents of Gloucester County. Activities must be open to the general public, and the majority of the participants must be residents of Gloucester. 1) Indoor and outdoor usage will be scheduled based on the following priority: 1st -- > School-sponsored or school-related groups (i.e., PTAs and Booster Clubs) 2nd -- > County and governmental agencies 3rd -- > Community-based groups,/non-profit organizations and , colleges/, and universities 2) The following activities are prohibited:

* Any activity that may be injurious to the buildings, grounds, or equipment; * Usage by for-profit organizations, unless through contractual arrangements with the School Board; * Personal or private celebrations (such as anniversaries, private parties, receptions, or any activities to which the general public is not invited); * Activities for private, personal, or commercial gain, to include raffles, lotteries, and gambling. This includes * fFund-raising campaigns, except as permitted by Board policy or special action of the Board; and * Continued use over extended periods of time by organizations, in lieu of erecting their own buildings; * Car washes; and, * Any purpose in conflict with school activities.

WHAT IS REQUIRED TO USE A SCHOOL FACILITY?

All individuals or groups must submit a request to use a school facility. Applicants must supply a certificate of liability insurance in the amount of at least $1,000,000, with the School Board of Gloucester County named as the certificate holder and as an "additional insured".

IS THERE A CHARGE FOR USE?

Fees depend upon the nature of and the specific facility needs of for the planned activity. Groups or individuals may apply for facility use under three (3) specific categories:

1. COMMUNITY EDUCATION AFFILIATED

The Gloucester County Department of Community Education, in partnership with Gloucester County Public Schools, coordinates community use of the school facilities (designated schools on designated nights) for non-profit, community-based organizations to conduct their meetings and activities. There is no charge for usage during the designated days and times. All community use requests must be scheduled through the Department of Community Education by calling the contact numbers listed below, or the Community Education main office at 693-5730. Eligible groups will be required to provide the designated school community education coordinator with a certificate of liability insurance in the amount of at least $1,000,000, with the School Board of Gloucester County named as the certificate holder and as an “additional insured.” DESIGNATED SITES: DAYS: TIMES: CONTACT: Abingdon Elementary Monday/Wednesday 4:00 p.m. – 9:45 p.m. 642-9240 Achilles Elementary Tuesday/Thursday 4:00 p.m. - 9:45 p.m. 642-9160 Botetourt Elementary Tuesday/Thursday 4:00 p.m. - 9:45 p.m. 693-1419 Peasley Middle School Monday/Wednesday 4:00 p.m. - 9:45 p.m. 693-1254 Summer evening usage varies, and is scheduled at centralized sites on an as-needed basis.

2. PARKS, RECREATION & TOURISM AFFILIATED The Gloucester County Department of Parks, Recreation, and Tourism, in partnership with Gloucester County Public Schools, utilizes school facilities for programs of a recreational and/or cultural nature. Only approved programs sponsored and supervised by the department can be scheduled under the auspices of the department. Personnel and other costs may apply.

3

Additionally, the Gloucester County Department of Parks, Recreation, and Tourism oversees and operates the following county recreational facilities that can be reserved or rented by groups. These sites are:

Abingdon Park - athletic fields and picnic shelter (under a lease agreement with Gloucester County Public Schools) Ark Park - athletic fields Beaverdam Park - Whitcomb Lodge picnic shelters and picnic areas Gloucester Point Beach Park - picnic shelter and picnic areas Tyndall’s Point Park - picnic area

Woodville Park - athletic field

For information on the use of any of these facilities, please contact the Gloucester County Department of Parks, Recreation, and Tourism at 693-2355.

3. SCHOOL RENTALS

Organizations or individuals not qualifying under the Departments of Community Education or Parks, Recreation, and Tourism must submit an electronic rental application/request. Information to assist you with the process is available on our website may be accessed using the following link: http://tinyurl.com/gcpsfacilityuse gets.gc.k12.va.us/facilitiesschooldude/. This webpage includes a link to this Facilities Use Manual, our Facilities Use Fee Schedule, Facilities Use Capacity Information, Division-Wide Event Calendar, links for submitting Online Applications, requests, and links for and step-by-step Instruction gGuides. There is a $10.00 administrative processing fee per request. Any changes to schedules/events will require a new request and an additional $10.00 administrative processing fee. Please note that the School Board may not permit continued use of school facilities by organizations over extended periods of time in lieu of erecting their own buildings. If you have any questions, please call the schools’ Facilities Use Administrators as follows:

Abingdon Elementary Deanna Johnson, Community Education Coordinator 642-9240 Achilles Elementary Deborah Bone, Community Education Coordinator 642-9160 Bethel Elementary Valerie Lewis, Community Education Coordinator 693-0654 Botetourt Elementary Elizabeth Ripley, Community Education Coordinator 693-1419 Petsworth Elementary Cindy Thomas, Community Education Coordinator 693-4555 T.C. Walker Elementary Nanette Costa-Desjarlais, Program Administrator 693-5304

Peasley Middle Katina Keener, Jennifer Eddy, Assistant Principal 693-1499 Gloucester High Kristy Hunter, Activities Director 693-3866

If you need additional assistance, please e-mail [email protected]. PLEASE NOTE THE FOLLOWING: ELECTRONIC RENTAL APPLICATIONS/REQUESTS FOR RENTAL OF INDOOR AND/OR OUTDOOR FACILITIES • There is a $10.00 non-refundable administrative processing fee per request. due upon receipt of invoice. • Requests should be submitted at least two (2) weeks prior to the planned activity or event. • Requests should not be submitted more than six (6) months prior to the planned activity or event. • Applications and/or approvals for usage shall not be considered a lease, are non-transferable, and may be revocable, as determined by

the Assistant Superintendent for Administrative Services. • Users must have a copy of the approval available at all times during the period of facilities use.

CHANGES TO AND/OR CANCELLATIONS OF RENTAL REQUESTS Changes: • A new request must be submitted. • An additional $10.00 administrative processing fee will apply. There is a $10.00 non-refundable administrative processing fee for

each change made to a request. • Any changes to a rental request must be made through and approved by the Office of Administrative Services (693-5304). • The requestor must also notify the Facilities Use Administrator at the school requested (please refer to the list provided above). Cancellations: • There is a $10.00 non-refundable administrative processing fee for cancellation of a request. • Any cancellations of rental requests must be communicated to the Office of Administrative Services (693-5304) no later than noon

on the last business day prior to the event. If unable to reach someone, please leave a voice mail message AND inform Dave Miller, Facilities Manager (804-815-1610). In order to avoid being charged, personal contact must be made to ensure that your cancellation information is received and can be processed prior to the scheduled usage.

• The requestor must also notify the Facilities Use Administrator at the school requested (please refer to the list provided above). at least two (2) business days prior to the date(s) of usage.

• If appropriate notification is not provided, the requestor must pay for scheduled personnel (if any, for a three (3) hour minimum) as well as the operating costs (if any) for the scheduled use.

HOW MUCH WILL MY RENTAL COSTS? • There is a $10.00 non-refundable administrative processing fee per application/request; there is also an additional $10.00 administrative processing fee for each changes made to a requests and/or cancellation of a request. • Rental costs and any applicable damage deposits will be determined based on the Facilities Use Fee Schedule. • Damage deposits may be required for use of the auditoriums at Gloucester High School (GHS), Peasley, and the Thomas Calhoun

Walker Education Center, and for use of the GHS fields and/or stadium and/or tennis courts. Damage deposits will be refunded upon

http://tinyurl.com/gcpsfacilityuse

http://tinyurl.com/gcps-sdfd


4

notification from the appropriate staff members that there were no damages as a result of the usage, contingent upon full payment of all fees and the return of any/all keys issued.

• If the activity requires c Custodial or groundskeeper services, groups are required for indoor usage and some outdoor usage, and will be billed in advance based on hours of usage scheduled plus one (1) additional hour (15 minutes before event for preparation and 45 minutes after event for cleanup) or a three (3) hour minimum (or actual hours worked (whichever is greater), based on the Facilities Use Fee Schedule. Custodial services are also required for cleanup of the stadium following an event, and will be billed in advance (2 custodians for 4 hours each). Additional personnel or hours may be scheduled and billed for large events.

• Groundskeeper services are required for stadium usage, and will be billed in advance based on hours of usage scheduled or a three (3) hour minimum (whichever is greater), based on the Facilities Use Fee Schedule. Additional personnel or hours may be scheduled and billed for large events.

• If the facility is being requested as a backup location, groups will be billed a three (3) hour minimum for on-call personnel fees. Payment of these fees is non-refundable, but will be applied to the total amount due if our facilities are used.

• Activities must have an approved supervisor employed by Gloucester County Public Schools or Gloucester County. Groups will be billed in advance based on hours scheduled or a three (3) hour minimum or actual hours worked (whichever is greater), based on the Facilities Use Fee Schedule. These additional charges may not apply if the custodian(s)/groundskeeper(s) assigned/scheduled is/are providing the supervisory services.

• Usage of kitchens and or computer labs usage is restricted, and requires special authorization. Designated staff must be present when these areas are being used. Groups will be billed in advance based on hours scheduled or a three (3) hour minimum or actual hours worked (whichever is greater), based on the Facilities Use Fee Schedule. These charges will be in addition to the required custodial and/or supervisory services costs.

• Usage of the auditorium sound system and/or stage lighting and/or broadcasting system at Gloucester High, Peasley Middle, and the Thomas Calhoun Walker Education Center is restricted, and requires special authorization. Designated staff must be present to operate the equipment. Groups will be billed after the event for actual hours of services provided or a three (3) hour minimum (whichever is greater), based on the Facilities Use Fee Schedule. There may be supplemental charges when personnel services are required for usage of a sound system, stage lighting, and/or broadcasting. Please refer to the Facilities Use Fee Schedule.

• If actual hours of personnel services provided exceeds hours scheduled/billed, you will be billed after the event accordingly.

WHAT ARE MY RESPONSIBILITIES AS A USER? IMPORTANT INFORMATION • Gloucester County Public Schools requires users of school facilities to provide the Office of Administrative Services with a

certificate of liability insurance in the amount of at least $1,000,000, with the School Board of Gloucester County named as the certificate holder and as an "additional insured" along with their application. This requirement affords both the user and the school division appropriate protection.

• Payments are due upon receipt within seven (7) days of receipt of invoices. Any payment arrangements must be made with the Office of Administrative Services upon receipt of invoice. Checks should be made payable to Gloucester County Public Schools, and mailed (or dropped off) to Gloucester County Public Schools, Office of Administrative Services, 6099 T.C. Walker Road, Gloucester, VA 23061. At no time will should payments be made directly to any employees.

• Even though a facility may temporarily be reserved for dates requested, final approval is considered to be pending until the completed application/request is approved and activated, and the required certificate of insurance, and payment are received in the Office of Administrative Services.

• The applicant will provide assign a designated event coordinator from their group who will serve as the official representative of the organization. This person shall ensure that the usage conforms to all Gloucester County Public Schools policies, procedures, and guidelines.

• An audible announcement shall must be made not more than ten minutes prior to the start of each program to notify occupants of the location of the exits to be utilized in case of a fire or other emergency.

• Users must adhere to capacity/occupancy limits. • Applicants/groups will be limited to the specific areas requested on the application. No area should be used for any activity for

which it was not requested (i.e., playing baseball in a gymnasium). • All meetings, activities, and events must end by 10:00 p.m., unless special arrangements are made with the Office of Administrative

Services. • Any special requirements for facility usage shall be communicated to the event coordinator by the facility administrator prior to usage

(i.e., soft-soled shoes on gym floors). • Any usage of Use of our sound or lighting equipment, and related/required services must be coordinated with the school Facilities

Use Administrator at least two (2) weeks prior to the event as soon as possible to ensure that equipment needs can be met, and that personnel will be available to provide the required services.

• Outdoor restroom and concession facilities are included in with the usage of the Gloucester High School stadium and Page fields; however, concession usage will require prior approval from the appropriate administrator or athletic Gloucester High School Activities dDirector (804-693-3866), and concession coordinator.

• Placement of portable toilets must be approved by the Office of Facilities Manager Services (804-693-1207). Organizations using these facilities are responsible for proper supervision, and must ensure that the facilities are left in proper condition.

• The prop storage/shop area behind the Gloucester High School auditorium stage is not available for use by outside groups. • No pianos, scenery, or other heavy equipment is to be moved into the building, unless special permission is granted. Scenery and

other equipment provided by the user must be removed from the building promptly after the usage. • At no time should modifications or alterations be made to the circuitry or structure of any facility. • The applicant assumes responsibility and liability for any loss or damage to school property. • Users are responsible for reporting problems, deficiencies, or damages to the facility prior to their usage.

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• If problems or damages occur during use, users should immediately notify the designated facility supervisor. A delay or failure to report may cause difficulty in assessing the cause and/or responsible party, and may result in damage/repair fees and/or future denial of usage.

• Users should ensure that all areas are left in the same condition as found, and that all trash or debris is picked-up and deposited in appropriate trash containers. If the facility is not in proper condition before usage, please notify the designated facility supervisor immediately. If the facility is not left in a satisfactory condition, the applicant will be billed for the clean-up and/or repairs.

• Unless permission is granted in advance, no vehicles, tractor-trailers, or heavy equipment shall be driven on any field or athletic area. Users will be required to repair or pay for any damage to fields and/or property if damage occurs.

• Vandalism of property will not be tolerated, and will jeopardize future use of the facilities by the organization. • The applicant must provide sufficient fire and/or police protection and security, if recommended by school or county officials. • NO illegal drugs/alcohol/tobacco/electronic cigarettes/weapons of any kind are allowed on school property. • The applicant is responsible for the observance of all applicable School Board policies, as well as all national and state laws, local

ordinances, and rules of the police and fire departments regarding public assemblies.

Cross References: JJAC Student-Athlete Concussions During Extracurricular Activities KG Community Use of School Facilities KGB Public Conduct on School Property KGD Animals on School Property

Published: January 1, 1994 Revised: January 1, 1995 July 1, 1996 January 1, 1999 January 8, 2002 April 9, 2002 January 10, 2006 June 10, 2008 October 7, 2009 May 12, 2010

October 12, 2010 July 12, 2011 (updated community use information) September 26, 2012 (updated community use information) April 14, 2015

Per

ADMINISTRATIVE PROCESSINGApplication/Request Processing Fee (new applications/requests will be required for any schedule/event changes) request $10.00Application/Request Change or Cancellation Processing Fee request $10.00

INDOOR USAGE - ALL SCHOOLSAuditorium and Stage hour 50.00$ Auditorium Lecture Areas/Wings (GHS) hour 37.50$ Cafeteria hour 37.50$ Cafeteria - Duke Rock Café (GHS senior cafeteria) hour 37.50$ Choral Room (GHS) (as dressing room only) hour 37.50$ Commons (GHS) hour 37.50$ Computer Lab (personnel services* required) hour 50.00$ Gymnasium hour 37.50$ Gymnasium - Auxiliary (GHS) hour 37.50$ Kitchen (personnel services* required) hour 50.00$

OUTDOOR USAGE - GHS & PAGEGHS - Fields (baseball, softball, practice baseball/softball, practice football/field hockey/boys soccer, and field hockey/girls soccer fields) day 20.00$ per fieldGHS - Field lighting (baseball or softball game field) lighting for usage after dark hour 25.00$ GHS - Stadium to include restrooms and concession stand** (personnel services* required) day 100.00$ 200.00$ GHS - Stadium lighting for usage after dark hour 25.00$ Tennis courts day 20.00$

Tennis court lighting for usage after dark (automatic shutoff @ 10:00 p.m.) hour 25.00$

Page - Football/soccer, baseball, and softball, and back/field hockey fields to include restrooms and concession** day 20.00$ Page - Back/field hockey field day 20.00$ limited usePage - Field lighting to be billed by Parks, Recreation & Tourism (football/baseball fields $5.00 per hour; softball field $25.00 per hour)** Concession usage must be approved by the Facilities Use Administrator , as well as the concession coordinator .

DAMAGE DEPOSITS*** GHS - Auditorium - GHS / PEASLEY / TCWEC request 500.00$ GHS - Other Fields - GHS request 500.00$ GHS - Stadium / Track / Field - GHS request 500.00$ Tennis Courts - GHS request $500.00Peasley - Fields request 500.00$ Page - Fields request 500.00$ *** Damage deposits will be returned following usage, contingent upon full payment s , key return (if applicable) of keys , and satisfactory inspections.*** Written requests for damage deposit waivers may be submitted, and will be considered based on applicant's usage history.

PERSONNEL (3 hour minimum)* Personnel fees will include:Custodial/groundskeeper/supervisory services hour 25.00$ 3 hour min.Computer lab services hour 25.00$ 3 hour min.Kitchen services hour 25.00$ 3 hour min.Sound system/stage lighting/broadcasting Technician services @ GHS/PEA/TCWEC hour 25.00$ 3 hour min.

GLOUCESTER COUNTY PUBLIC SCHOOLSFACILITIES USE FEE SCHEDULE

All fees and damage deposits are due upon seven (7) days from receipt of invoice.




MEETING DATE: TUESDAY, APRIL 14, 2015

AGENDA SUBJECT: HUMAN RESOURCES MONTHLY REPORT

ATTACHMENTS: HUMAN RESOURCES MONTHLY REPORT - 1 PAGE


REGULAR x INFORMATION ONLY – DISCUSSION x DEPARTMENTAL REPORT/PRESENTATION ACTION

BACKGROUND / SUMMARY: The Human Resources Monthly Report contains information of the department’s hiring practices, daily operations, special events, and projects.

REQUESTED ACTION: No action requested; this report is submitted to the School Board for informational purposes only.


Name: Juanita V. Smith, Ed.D.





OFFICE OF HUMAN RESOURCES MONTHLY REPORT

School Board Meeting - Tuesday, April 14, 2015 We enjoy helping staff reach their educational goals as well as moving forward with a few goals of our own. HR PROJECTS We are still in the process of updating job descriptions for all GCPS positions and preparing personnel files for document imaging. RECRUITMENT In an effort to recruit for all teaching positions as well as library media specialists and school counselors for the 2015-2016 school year, we held a local job fair on Saturday, March 7, 2015 from 8:30 a.m. to 12:00 p.m. at the Thomas Calhoun Walker Education Center. Despite the weather of the previous day, the event was a huge success. Eighty-five (85) applicants attended the job fair and 132 interviews were conducted, as some applicants interviewed with more than one administrator. The cafeteria and surrounding areas were decorated, refreshments were provided, and videos from the GCPS Online Showcase were displayed on a Promethean ActivPanel Touch TV. Some division staff members have attended or will be attending recruitment fairs and career days at the following colleges and universities: Christopher Newport University, Hampton University, James Madison University, Longwood University and Old Dominion University. A debriefing meeting will be held after each recruitment event to review applicant quality information, the number of education graduates, and for the representatives to provide any pertinent feedback concerning the event. A summary report will be submitted to the superintendent next month. PROFESSIONAL STAFF –DEGREES and LICENSURE

• David Pluim has earned a Master’s Degree in Mathematics. • Tammie Spivey has earned 15 credit hours toward a Master’s Degree in STEM (the disciplines of science,

technology, engineering, and mathematics). • Pamela Cheresnowsky and Kenneth Schulz have both earned master’s degrees which have allowed them to

add the Elementary and Middle School Math Specialist endorsements to their licenses. GUEST TEACHER TRAINING Sixty-four (64) guest teachers have been hired this school year and are on the active guest teacher list.





AGENDA SUBJECT: Instructional Services

ATTACHMENTS: Instructional and School Reports

TYPE OF AGENDA ITEM: CONSENT INFORMATION ONLY – NO DISCUSSION REGULAR x INFORMATION ONLY – DISCUSSION DEPARTMENTAL REPORT/PRESENTATION ACTION


REQUESTED ACTION:


Name: Chuck Wagner

Phone: 804-693-6240 E-mail: [email protected]


Abingdon Elementary School, Home of the Panthers Our Recipe for Academic Success: Students, Teachers and Volunteers!

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• Abingdon’s Math Bowl Teams performed PAWSOME-LY at the Math Bowl held March 26, 2015. Abingdon’s Third Grade Team placed 1st and 3rd places, Fourth Grade Team placed 3rd place and 5th Grade Team placed 2nd and received Best in Logic distinction. We are so proud of our Top Chef coaches and Panthers!

• Ms. Stacie Albright, a special education teacher at Abingdon, had students’ art on display at the Bay School of Arts in Mathews for the Arts through Special Eyes. The ten students in her class will receive certificates of participation. Way to go, Panthers!

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s • Abingdon’s Jump Rope for Heart campaign led by Ms. Lindsay Newell was a HUGE success! Students raised $12,811.36 for this great cause! Our Panthers raised more monies than last year for this great cause! Ms. Newell worked with the families, staff and students to ensure all that wanted to participate had the opportunity.

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The following events are Community Education sponsored and organized: Sports Hall of Fame ( Math/Physical Activity) events Trooper Buddy visit, Trooper Wintermantel Barking for Books ( ongoing) Family Reading Night 4H: grade 4 and 5 ( ongoing) Lunch buddy mentor program All Pro Dad Breakfast- March 18, 2015 Building usage

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Third Grade Play ( Musical)- April 1, 2015 Bunny Breakfast, April 2, 2015 Volunteer Appreciation Week, April 13-17, 2015 SOL Night, April 14, 2015 Food Lion Math Night, April 30, 2015 ( 6 PM-7 PM)


Achilles Elementary School, Saving the Bay, the Warrior Way

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• Fifth grade students, Mckenna Doran, Summer Takach, George West, Trey Mount, Lilly Robinson, Haylee Kreiger, Kaylin Amaral, Mia Montanio, and A’sannah Hunter represented Achilles at the All County Chorus Concert at Gloucester High School on March 12th. Fifth grade representatives from each school performed in the first ever All County Fifth Grade Chorus for the Music in our Schools Month’s concert. The students had a great experience and many are very excited to join the middle school choir next year.

• The Achilles Math Bowl team including students Nancy Colwell, McKenna Doran, Hailey Smith, David Ball, Mary McSweeney, Jaeda Torres, Nathaniel Quick, Kamila Miles, Andrew Ward, Jacob Goins, Delaney Whitener, Kearney Palas, Indy Sivaipram, and Abigale Littlefield shared their knowledge of Math on WXGM on March 18th. Students discussed the facts test, problem based question, and puzzles that they have been practicing to prepare for the GCPS Math Bowl. Coach Christy Phillips accompanied students to the radio station.

• The Achilles Math Bowl teams in Grades 3 – 5 competed against other elementary schools at the GCPS Math Bowl held at Peasley Middle School on March 26th. Coaches Christy Phillips, Jennifer McSweeney, Bobbi Drexler, and Jessica Brown worked with students after school preparing them for this event. A special thanks to Mrs. Melanie Jenkins and all her hard work getting things organized for this division wide event.

• Students Talon Griggs, Nichole West, Emma Hogge, Keillie Lowery, Haley Thomas, Angel Hall, Ryan Moore, Troy Tartaglia, Auggie Baker, Emma Swain, Byron Bean, Indy Sivaipram, D.J. Turner, Jacob Smith, Hannah Waltz, Trey Welch, Jordan Schacht, Wesley Haywood, Kevin Jenkins, Damian Joyner, and Alex DelCorso all met the requirements for the Warrior Club Good Citizen honor this month. Students had their names announced at lunch and enjoyed eating with Mrs. Keener, Mr. Dutton, and Mrs. Robinson. Of course the best part is ice cream sundaes at the end of lunch!

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• Our Interventionist, Christy Phillips, organized Food Lion Math night for Achilles families on March 3rd. Students in Grades PK through Fifth participated in grade level appropriate math tasks throughout the store. We had 23 students attend the event with several teacher volunteers.

• The Cafeteria hosted a Family Breakfast on March 4th. Families, totaling 127 people, enjoyed a meal together and then visited our Scholastic Book Fair. The Scholastic Book Fair was scheduled to run February 27th-March 6th. Due to inclement weather the actual Book Fair dates were March 3rd, 4th, ½ a day on the 5th, and the fair remained open an extra day on the 9th. Our most profitable day coincided with the Family Breakfast on March 4th. Total sales for the fair were $8,124.76. Our library will get 50% of that total in Scholastic Dollars.

• Title I teachers, Katey Heuvel and Leonne Arsenovic, hosted a Family Dinner on March 12th. Eleven families attended the Title I Family Fun Night. After enjoying a scrumptious dinner, parents and their children engaged in eight interactive activities they can use at home to foster reading fluency, comprehension, and vocabulary skills.

• The SCA sponsored the Pennies for Patients Coin Drive from March 9th through 20th. Grade levels collected money and competed to see which grade level could earn the most. All money raised benefits the Leukemia and Lymphoma Society. As a school, we raised a total of $1,044.04, with K students bringing in $317.16/$5.98 per student.

• Achilles students and staff participated in a School Safety Day, March 24, 2015. We all practiced lockdown procedures in all areas of our building to be sure each and every child and adult knew what to do if needed.


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nutritious meal of pancakes, apples, and sausage biscuits. Mr. Cottontail even hopped on by to visit with students and their siblings.

• Third grade students visited the Virginia Living Museum on March 27th. • Our PTO held a Mother/Son Night on March 27th. Mothers and their sons played Bingo and won prizes,

spending some quality time with one another. • The SCA had Mustache Day on March 31st. SCA representatives sold mustache shaped crayons at lunch and

everyone sported a Mustache for the day. It was a great way to end the month.

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Page Band will visit 5th grade students on April 2nd. PTO will have a special spring treat for teachers. Nominations are being accepted for the PTO Board for the 2015-2016 school year. Kindergarten Registration will take place April 16th. First and 5th graders have upcoming field trips. Mrs. Price will be honored at the Teacher of the Year Dinner. Spirit Assembly with a special dedication to Mrs. Broderson and our Military children. Save the Bay Day events

Bethel Elementary Instructional Report


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• Three Bethel students placed in the local VSBA Art contest submitted by Bethel art teacher, Mrs. Brenda Turner.

Justin Sykes won first place Logan Peterson won third place Lilly Copeland won fifth place

o Justin Sykes won second place in the next level, the Eastern Region VSBA Art contest. • Callie Fox won the overall simple machine award at the Grammy Awards.

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• Art Teacher, Brenda Turner, has had a student chosen to represent the county for sixteen out of the twenty-six years Gloucester has participated in the VSBA Art Contest. She has had four first place regional winners, two second place regional winners and one third place regional winner over the years.

• Mrs. Field was honored at the William and Mary Alumni Association dinner on March 28 for her excellence in education. A plaque with her name on it was presented to the school to be displayed.

• Special thanks to Mrs. Tammie Spivey, Mrs. Natalie Seltzer, Mrs. Ruth Clements, Mrs. Roberta Shifflett, Mrs. Ashley Hollins, and Mrs. Lanita Knight for their hard work preparing our Math Bowl teams. These teachers took time out of their busy day to practice with our 6 teams.

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• Bethel SCA conducted an animal needs collection for the Gloucester Mathews Humane Society. Bethel students brought in animal food, treats, bedding and wish list items from the Humane Society.

• Mr. Deanne's 5th grade science students researched world volcanoes, created models and presented them to their parents and our primary students. The volcanoes were erupted in our atrium.

• Mrs. Stanley and Mrs. Spivey presented the annual Grammy Awards with our 3rd graders. Each student created a simple machine that made a musical sound.

• Bethel PTA sponsored our annual Lucky Heart Bingo on the evening of March 13. As always this event is well attended.

• Bethel sponsored 6 Math Bowl teams to compete in the GCPS District Math Bowl which was held on March 26 at Peasley Middle School.

The following activities are Community Education sponsored and/or organized. • After school Bethel Bear Club • After school art club for grades 2 and 3 • Weekly Origami Club • Museum of Contemporary Art presented an outreach program to Grade 2 titled: Gift of the Nile • All Pro Dad’s breakfast • After school bowling at Village Lanes for students •

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• Peasley band performing at Bethel for our 5th graders in April • PTA movie night • Kindergarten registration • Bethel Talent Show


BOTETOURT ELEMENTARY SCHOOL HOME OF THE BULLDOGS

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The 49 student member cast of, Beauty and the Beast, Jr., must be commended for their hard work and commitment to this first-rate production. The auditorium was full of parents, extended families, and community members during both showings. It was obvious that the children had worked hard and had tons of fun.

Students at Botetourt are taking this third quarter of coursework very seriously. They realize the importance of hard work and want to do well in all content areas. Our third, fourth and fifth grade students understand the importance of remaining focused to ensure success on the upcoming SOL Assessments.

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Botetourt’s teachers are completing peer observations within the building to support our growth in high-yield instructional teacher behaviors.

Susan Walton has established a relationship with Patrizia Smith to begin collaborative work on the establishment of pollinator Monarch gardens at Botetourt.

A big shout out to Katie Cava and Karen Scalf for their meticulousness in creating an exceptional production, Beauty and the Beast, Jr. Their hard work and creative skills were apparent in the children who performed.

Botetourt’s staff is mourning the loss of a fellow employee and dear friend to many, Ms. Lisa Crawford. The staff will be dressing down this Friday in her memory with donations supporting a cause near and dear to her heart, The Gloucester-Mathews Humane Society.

Dr. Thompson participated in the GCPS Job Fair held at TCWEC on March, 7th. As a result, she and a committee of teachers are interviewing excellent candidates for the position of Botetourt Media Specialist on March 30th.

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A variety of interventions are being held before and after school hours, to provide students with academic support in identified areas, in preparation for the upcoming SOL Assessments.

Eighteen students will participate in the County’s Math Bowl on Thursday, March 26, 2015. Pam Cheresnowsky and Susan Henk have spent quality time preparing students for this challenging event.

Botetourt’s fourth grade students will participate in a study trip to Colonial Williamsburg on March 31. The trip is funded by Ferguson Enterprises and Colonial Williamsburg. Our third grade students will visit the Mariner’s Museum on April 2nd.

Peasley’s band and Peasley’s and Page’s school counselors will visit Botetourt on April 3rd. Botetourt is hosting its third and final All Pro Dad’s Breakfast Monday, March 30th. Elizabeth Ripley was instrumental in organizing the behind the scenes work completed for: Beauty and the

Beast, Jr., securing buses, volunteers, and pick-up and drop-off of equipment and props. In addition, her work to assist Dr. Thompson with ensuring all parents were aware of changes in school hours and make-up days included an additional Botetourt Barking, new signs and several all-calls.

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Dr. Thompson and Mrs. Hudgins will participate in collaborative walkthroughs and observation data conversations with Sarah Schmidt, Assistant Superintendent, Richmond County and Richmond County’s Elementary Assistant Principal, using the Student Engagement Tool. This collaborative effort will take place at Botetourt on Monday, April 20th.

Dr. Thompson will be speaking to a cohort of aspiring administrators currently completing endorsements and advanced degrees in leadership at The Hampton Roads Center of The George Washington University on Saturday, April 17th.

Petsworth Elementary School

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Nineteen 3rd-5th graders are staying after school for tutoring in reading and math, hopefully more to come! Our student Ambassadors met with Dr. Clemons on March 11th. They shared their perspectives on life at

Petsworth! 10 Petsworth Partners met with a mentor or community volunteer twice this month to work on social skills.

(CEC) One senior from the high school continues to work with Mrs. Robins, Art teacher, on her senior project. (CEC) 18 students received snack packs each weekend. (CEC) DARE instruction will continue for 5th graders through the spring term. Several 5th graders, boys and girls, auditioned and participated in the All Chorus Program on March 12th.

Thank you to our music teacher, Mrs. Ashleigh Lewis, for her behind the scenes preparations for this event. Patriot Luncheons will be hosted by administration for students chosen during the months of February and

March as they demonstrated the character trait for that month.

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164 hours of volunteer service was logged for the month of March. (CEC) 18 volunteers assisted with our annual Jump Rope for Heart event. 130 students participated and raised

$7,629.95!! (CEC) 12 volunteers assist each week with our Pacers, student running program in preparation for the Fun Run.

Weekly, 63 students attend this practice. (CEC) Our wonderful paraprofessionals hosted a staff breakfast on March 13th.

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s Our Trooper Buddy and Therapy Dog work with designated students each week/month. (CEC) We have several students in grades 3-5 participating in the Math Bowl. Good luck to all! Obtained two 4-H scholarships to send 2 students to camp this summer. (CEC) 15 students and 12 dads participated in the All Pro Dad Breakfast. Mr. Barnes facilitated the group. (CEC) 21 moms and 27 students participated in the Full Service School program, “Moms Matter in the Batter.” Mrs.

Christina Mahoney, school psychologist, made a brief presentation to all moms present titled, “Piecing Together the Friendship Puzzle”, Recognizing and promoting healthy relationships among elementary aged children. Mrs. Michele Craig, our cafeteria manager, instructed the group on a cookie making activity, which resulted in a “friendship puzzle.” (CEC)

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Our PTA nomination committee has posted new board members to be selected for the 2015-2016 school year. (CEC)

Petsworth’s Relay for Life team is hosting a spaghetti dinner at the Courthouse Restaurant, March 27th Full Service School’s Guys Night Out will be held on March 26th. 24 students and 23 dads are registered to

attend. Mr. Tom Haskins will be the guest speaker. His presentation is titled, “Dadhood; Boundaries, Belief and Being.” Afterwards, Mrs. Watkins, our PE teacher will lead the group in basketball activities. (CEC)

Our Theatre IV production for all students has been rescheduled for April 28th. (CEC) CEC = Community Education Coordinator


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Helicopter Army Mechanics Choose” and Garrett Ivey received a certificate of recognition from the Hampton Rhoads Sanitation District folks for his project “The Effect of Pollution on Daphnia Population Growth”

Great Computer Challenge Competition at ODU – 5 teams and a total of 14 students participated … the Desktop Publishing Team (McKenzie Sullivan and Kamryn Altizer) coached by Petrina Newsome took second placed … the Web Design team (Vincent Jones, Caroline Moore and Keanu Sheppard) coached by Samantha Berry also took a second place … and the Graphic Design team (Kristin Del Corso, Eve Austin, and Aiden Collier) coached by Aimee Layton earned an Honorable Mention

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PEA Community Ed.- March Distributed the March/April edition of the Peasley Press to approximately 900 students and their families Worked closely with Gloucester Parks, Recreation, and Tourism to host the HistoryMobile at Peasley on

March 11 and 12. Approximately 325 students attended. Completed RCC Course entitled, “Writing Effective Grant Proposals”

• Sixth Grade Family and Consumer Science students are learning how to sew on the sewing machine. They have started sewing the material for their string bags and are doing an excellent job. One student commented that he didn’t realize that there were so many steps to sewing. The seventh graders are constructing a kitchen oven mitt which is more difficult than the string bag. The students who took the class last year remembered the steps to sewing and are progressing nicely with their oven mitt. The newer students to this program are almost ready to sew. We’ll see how well they do with the sewing machine.

• Language Arts- 6 Grade o Paust -Students will be working on Magazine Covers with 3 headings/subheadings of their researched

wild animal, to complete their unit assignment of an expository research paper on a chosen wild animal. They will be continuing their weekly learning of additional Greek and Latin affixes and word examples/sentences to reinforce their learning. We will also be continuing the study of internal writing organizational patterns by focusing on Venn Diagrams and passages comparing and contrasting subject matter. We will be starting a new class novel, THE RIGHTEOUS REVENGE OF ARTEMIS BONNER, to complement the Social Studies era of Civil War and beyond.


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throughout the year. Topics started off with such things as opening lockers and finding classrooms. As we have progressed through the year, topics have changed to making friends and how to deal with bullies. They then took these and chose one topic that they would like to help future 6th graders with. Students have read several stories and novels where the protagonist has had to "survive" their circumstances. Several mini-projects throughout the year taught students higher order thinking skills, how to give constructive criticism, how to properly research, how to create different types of technology and how to independently work. With the information that the students have gathered, they are now creating some form of technology (movie, presentation, app, etc.) that will then be embedded into a class website. Students have had to write letters and interview teachers, coaches, administrators and counselors. The website and survival information will go live and be presented to an authentic audience, the rising 6th grade students when they visit Peasley in April.

Science 6th Grade-Students calculated and produced a scale model of the solar system (1 meter = 50 million miles) to show the distances the planets are from each other and the sun. Students used traffic cones and flags to mark each planet’s location. SOL 6.8a

7th Grade Language Arts-We are using poetry and song lyrics to teach Internal Text Structures in reading. 7th Grade Math-In our math 7 class we are using the mini iPads and a QR code stations activity to review

solving one-step inequalities. Students scan the QR code after they have solved the problem in order to check their answer.

Great Computer Challenge Competition at ODU – 5 teams and a total of 14 students participated o Desktop Publishing Team (McKenzie Sullivan and Kamryn Altizer) coached by Petrina Newsome took

second place o Web Design team (Vincent Jones, Caroline Moore and Keanu Sheppard) coached by Samantha Berry

also took second place o Graphic Design team (Kristin Del Corso, Eve Austin, and Aiden Collier) coached by Aimee Layton

earned an Honorable Mention Saturday at the Regional Tidewater Science and Engineering Fair at ODU – 5 projects and a total of 9

students participated o Christopher Ray finished in 3rd Place for his project “The Effect of Hometown Populations on Which

Helicopter Army Mechanics Choose” o Garrett Ivey received a certificate of recognition from the Hampton Roads Sanitation District folks for

his project “The Effect of Pollution on Daphnia Population Growth” Our students did a great job of representing our school and division at both events!

PAGE MIDDLE SCHOOL WORK ZONE: SUCCESS AHEAD

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The Page Middle School Sea Perch Teams competed at the Tidewater Regional on Saturday, March 21st. All teams represented Page proudly. The FanGirls team took 1st place in the Middle School Division and earned a spot at the National Competition to be held in Boston later this year.

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• English/Language Arts teachers and students have been working hard to prepare for the Writing SOL. ELA teachers shared links to examples of writing prompts that can be incorporated in all classes.

• Science students are working on speed, motion, acceleration, gravity, friction, and Newton’s 3 laws of motion. Mrs. Litton’s students have been applying these concepts to a Project Based Learning project using the driving question, “How do we, as engineers, design a new ride for Busch Gardens Williamsburg?” The projects were presented Wednesday, March 4 and Thursday, March 5. Mrs. Bond’s students re-examined their Rube Goldberg machines as they finish this unit to explain and apply newly learned concepts.

• Science students were also introduced to the various forms of energy, renewable resources, and nonrenewable resources, as well as how they are used throughout our state to create electricity. They examined how different forms of energy could be converted to other forms.

• Pre-engineering course with Mr. Smith will begin studying the art of videogame design and development. Students will be using industry standard “Unity 3D” software to create a roll-a-ball game. The assignment will teach basic 3D modeling along with computer coding.

• Intervention/Rebound: As we approach 4th quarter, discussions are taking place as to how to best prepare students for the upcoming SOL tests in May. Dr. Wendi Anderson, Reading Specialist, has scheduled professional development with each content area to reinforce needed skills, identified through assessment data.

• Rising 6th and 7th/8th Grade Parent Info Meeting at GHS: The Rising 6th Grade Parent Info Meeting will be held in the GHS auditorium at 6pm on April 15th. The Rising 7th/8th Grade Parent Info Meeting will be held April 29th. Elective teachers and the School Counselor will offer information about the courses/programs we offer.


GLOUCESTER HIGH SCHOOL

Home of the Dukes

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The GHS Wind Ensemble received a rating of "excellent" at the District Band Assessment and the Symphonic Band received the rating of "Superior'. Both bands received "superior" ratings in sight-reading. On Friday, March 20th, the Select Ensemble and the Select Women’s Ensemble performed for

adjudication in the District VIII Performance Assessment. Despite missing almost 2 ½ weeks of instruction due to inclement weather, both ensembles received Excellent Stage Ratings for their performances and Superior Sight-Reading Scores. Select Ensemble scored a PERFECT Score in Sight-Reading. We are so proud of our Singing Dukes! The Gloucester High School Choral Department has been invited to perform as the musical performance

for the opening convocation and presentation of colors at the Virginia Education Association Convention at the Hampton Roads Convention Center on Thursday, March 26th. The GHS Science Bowl team placed second in their division at the Regional Science Bowl at Jefferson Lab.

The team was composed of team captain Zach Moore, Caitlyn Cain, James Compagnone, Aaron Parr, and Tyler Pluim. Gloucester High School students competed in the Tidewater Science Fair at ODU on March 14th. Parker

Yeates won Honorable Mention in Physics, Amanda Davis won 3rd in Plant Sciences, and Allison Kladler won an award from the Hampton Roads Waterworks. Gloucester High School students competed in the category of Music Composition at the Great Computer

Challenge on March 7th at ODU. The team of Eric Keeter, Jacob Haughdahl, and Savannah Williams placed 3rd for their original composition. Jacob Penird qualified for and will compete at the State Forensics competition on Saturday March 28th in

Poetry Interpretation. All of Ms. Staples’ Landscaping students passed their Pesticide Applicators Licensing Exam! The exam was

proctored by a rep from the VA Department of Agriculture and Consumer Sciences. Their license allows them to purchase, use, and store restricted-use pesticides that are not available to the general public. The Robo-Dukes competed in the underwater SeaPerch competition with two of the teams qualifying for

National Competition in Boston, Massachusetts. Team Poseidon's Fury competed in Stock class. They placed first overall in the competition, first in obstacle course, first in poster presentation and interview, and first in the Finesse course. Team Lona placed 2nd overall, 3rd in poster and interview, 2nd place for finesse and 1st in obstacle course. Ms. Welton’s Cosmetology students did outstanding work at competitions and events in March! Winners

for the SkillsUSA Competition which was held in Newport News are: 4th Place Shawnta Matthews, 5th Place Gillian Retikis, 6th Place April Flower, and 7th Place Rebecca Hoover. Leadership Competition winners are: 1st Place in Club Scrap Book Taylor Greene, 1st place in Occupational Scrap Book Shakeerah Jacob, 2nd place in Occupational Display Andrea Drummond, 2nd place in Occupational Scrap Book Chelsea Lass, 2nd place in Promotional Flyer Elexis Baldwin, 3rd Place in Promotional Bulletin Board Sara Eddy and Mya Pogue, 3rd place in Poster Olivia Stewart, and 3rd place in Promotional Flyer Rockell Harris.


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s The National Art Honor Society sponsored a school wide Youth Art Month Project for March. Students

and staff were asked to create a puzzle piece that represented something about them and how they fit into the “puzzle”. The pieces were then displayed together as a large puzzle. Mr. Ashworth’s French IV students have been studying 17th century history and literature, which is

France’s Golden Age of theater and literature. They created their own fables in the style of Jean de la Fontaine and memorized one of his classic poems, The Fox and the Crow. The Gloucester High School Choral Program hosted our 1st annual “Music in Our Schools Month” Concert

Thursday, March 12 which featured 3 High School Choral Ensembles, 1 Page choral ensemble and the first 5th Grade All-County Chorus. The event was a huge success for the students and had over 300 attendees. The Virginia Living Museum school outreach program will be coming to GHS on March 27, 2015. VLM will

bring live animals, mammals, and reptiles for Ms. Mancil’s, Ms. Trueblood’s, and Ms. Doneghy’s classes. Chef Winchester and his culinary students hosted a sit down formal lunch for Ms. Mancil’s Independent

Living Skills class so that her students could get some practice eating in a "fancy" restaurant and so that Chef’s class could get some practice waiting on people with special needs (understanding their speech, patience, and how to offer them choices with a picture menu). It was a lot of fun and the students from both classes enjoyed the experience.


Special Education Department

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• The Virginia Department of Education sponsored an “Inclusive Practices Institute” on March 19th and 20th. Fran Goforth and Christina Mahoney attended the training and met with other LEAs about strategies being used to develop a more blended program for all preschoolers in the state.

• Several staff members attended the TBI Spring Follow Up training that was sponsored by the VDOE on March 24th. Each LEA updated the attendees on the progress that has occurred during the last three year. Posters highlighting accomplishments were shared with each division.

• Christina Mahoney, School Psychologist, was the presenter at a meeting for parents that was held on March 24th at Petsworth Elementary. The topic centered around friendships in the elementary years.

• The annual meeting with private school representatives and parents of homeschooled students was held on March 17, 2015. The purpose of this meeting is to discuss the special education referral process and the district’s responsibilities for child find for those students that are not attending public school. Discussion is held each year about how best to utilize the Set Aside monies for serving those students that are parentally placed in private schools in our district or home schooled. The decision from discussion this year was to utilize Set Aside funds to serve students with visual, hearing, or speech language impairments.

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• The screening for typical peers is scheduled for April 16th. This event has been advertised so

that parents who are interested can register to have their child screened. Four typical peers are needed in each of our Early Childhood Special Education classes. Once the children are screened and meet the criteria as a typical peer, a lottery system will be used to select students for the 2015-16 school year. As of the date of this report, 51 children were scheduled to be screened.

• The 4th Annual Commonwealth of Virginia Comprehensive Services Act conference will be held in Roanoke on April 20th and 21st. The purpose of the Comprehensive Services Act has been to improve services to youth through pooled, multi-agency planning and funding. Two staff members will be in attendance representing the school divisions and members from other agencies in Gloucester will also be attending.


Elementary Mathematics

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• Congratulations to all students that participated in the 5th Annual GCPS Math Bowl! 90 students competed from all five elementary schools in grades 3, 4, and 5. Overall winners were:

• 3rd grade: 3rd place Abingdon Panthers (team 2) 2nd place Bethel Bears (team 1) and 1st place Abingdon Panthers (team 1)

• 4th grade: 3rd place Abingdon Panthers (team 3), 2nd place Achilles Warriors (team 4), 1st place Petsworth Patriots (team 3)

• 5th grade: 3rd place Bethel Bears (team 5), 2nd place Abingdon Panthers (team 5), 1st place Botetourt Bulldogs (team 5).

• Many thanks to the 30 teacher volunteers who took time coaching teams and helping to prepare for Math Bowl. We look forward to next year!

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• In preparation for the upcoming SOL assessments, I will visit many 3rd, 4th, and 5th grade classrooms to highlight tools and strategies.

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• SOL testing with expedited retakes. This is new this year for grades 3-8. We will develop a plan for remediation in targeted areas for students eligible for retakes.

Secondary Mathematics

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Division-wide disaggregated data Student achievement data typically are reported for whole populations, or as aggregate data. Across the division, ARDT data continues to be disaggregated and analyzed to determine specific patterns, trends, and content for which overall student performance was weak or inconsistent. The analysis provides examples of SOL content to provide teachers with further insight into the requisite cognitive skills that challenge students. Textbook Adoption Update The textbook committees are in the process of finalizing their review and recommendations. If we are able to purchase new textbook resources for Math classrooms in grades 6 through Algebra II, these resources will be linked directly to teachers’ planning materials. Teachers will be able to round out their lesson plans with resources from the ASQ Knowledge Center, which offers thousands of project examples, benchmark questions, and digital tools to help teachers deliver high quality aligned instruction.


Department of Assessment

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cts • Spring 2015 SOL Writing Tests for Grade 8 and End of Course were completed in March. Term Graduates and

Project Graduation students will have a second writing opportunity April 6-April 24. • The World-Class Instructional Design and Assessment (WIDA) for English Language Learners test was

completed in March. • English Language Learners had an opportunity to preview ACCESS for ELLs 2.0 assessment by participating in

field testing. This will be the new online version that will be administered 2015-2016. • The Virginia Grade Level Assessment and the Virginia Alternate Assessment Program binders will be collected

in April for pre-screening, before local scoring in May. • School Testing Coordinators and Technical staff will meet on April 22nd at the Thomas Calhoun Walker

Education Center to prepare for the 2015 Spring Non-Writing SOL tests.


The Thomas Calhoun Walker Education Center 6099 TC Walker Rd

Gloucester, Virginia 23061 Telephone: 804.693.5300 Website: gets.gc.k12.va.us

April 2015

Governor’s Schools

• Applications for the Governor’s Foreign Language Academies (FLA) and Summer Residential Governor’s Schools (SRGS) were submitted in January and February.

• Chesapeake Bay Governor’s School applications were collected in January, and the application process was finalized in March due to the inclement weather.

• New Horizons Governor’s School for Science and Technology applications (Grade 10) were due in early March, and the Pre-Admissions Series applications (Grades 8-9) were collected in February.

• The work of School Counselors to facilitate the compilation of these various applications is greatly appreciated, especially the work of Matthew Lord and Jill Daniel at GHS, and Amy Crotty at Page.

• The CBGS Advisory Committee met on Wednesday, March 18, in Tappahannock. Topics of discussion included the budget and application process for the upcoming year, and the transition from outgoing director, Dr. Dianne Pollard, to the interim and future Director.

• MPSRGS applications were distributed to families of identified gifted students in March and will be collected by April 1.

Gifted Education & Gifted Education Advisory Committee

• Ninety-nine referrals have been processed since September 2nd. • Mrs. Carmine has begun to implement computer-based assessment tools as part of the

identification/eligibility process. The support of GCPS Technology staff and building administrators for this initiative is greatly appreciated.

• Future Gifted Education Advisory (GAC) Meetings will be: April 16, 2015, and June 4, 2015.

• Region III Gifted Education Coordinators partnered with the Virginia Association for the Gifted to offer a mini-seminar on March 21, 2015. More information about VAG can be found here: http://www.vagifted.org.

• Save the Date! The Virginia Association for the Gifted is offering their biennial Conference on October 26-27, 2015, at a new location in Richmond.

http://www.vagifted.org/

Gloucester County Public Schools The Thomas Calhoun Walker Education Center

6099 TC Walker Rd Gloucester, Virginia 23061 Telephone: 804.693.5300 Website: gets.gc.k12.va.us

April 2015

Virginia Preschool Initiative (VPI) • Gloucester will continue to offer two preschool classrooms through the VPI Grant: one classroom each at

Bethel and Achilles Elementary Schools. A third VPI classroom is proposed for Petsworth Elementary for 2015-16 pending approval of additional funding to cover the required proportionate local cost. The next (spring) application for the 2015-2016 school year will be completed in April or May after the state budget is approved. The fall application was completed on October 1, 2014.

Kindergarten Registration • Each elementary school is hosting Kindergarten registration on April 16, 2015 from 11:00 am - 7:00 pm.

Program requirements and other information can be obtained from your child’s zoned school, or from the GCPS website.

Title I • Title I screening and services continue. Updated lists of students served are provided by the first Friday of

each month. Title III/English Language Learners (ELL) • Testing for the federally mandated ACCESS for ELLs assessment with identified ELL students and families

was completed in March. • The U.S. Department of Education (USED), in cooperation with the U.S. Department of Justice (DOJ),

released joint guidance in January 2015 to assist states and school divisions in meeting their legal obligations to ensure that ELLs can participate meaningfully and equally in educational programs and services. GCPS staff participated in a webinar provided by VDOE staff on February 24th to discuss the immediate impact it may have on Virginia’s divisions. Potential impacts include staffing, interpretation and translation services, teacher and administration training, and meaningful access for ELLs. GCPS staff will continue to evaluate current programs and services for alignment to the new guidelines from USED.

Other Instructional Leadership • The Essential Actions Report for Page Middle School was submitted to the VDOE’s Office of School

Improvement (OSI) on March 23, 2015 in accordance with its Accredited With Warning: YEAR 1 (English Reading and Mathematics) status. Feedback and OSI approval of the report are expected soon.

• Gloucester High School continues its OSI Academic Review school visits and regional trainings in accordance with its Accredited With Warning: YEAR 2 (Mathematics) status. The next scheduled school visit from the OSI contractor, which includes Math classroom observations by the OSI contractor, principals, Math Specialist, and Superintendent and/or Assistant, is scheduled for April 27, 2015.

• Students in Grades 3-8 who do not pass their Spring 2015 Standards of Learning Assessments may be eligible for Expedited Retesting in accordance with guidelines promulgated by the Virginia Department of Education. Elementary and middle schools are planning now for this opportunity and will have details to share with students and families before the spring testing administration in May.