agenda: newton city council

Agenda: Newton City Council

Regular Meeting City Hall Council Chambers March 02, 2015 101 West 4th Street South 6:00 pm Newton, Iowa 50208 Pledge Pledge of Allegiance

Call to Order Roll Call

Citizen Participation 1. This is the time of the meeting that a citizen may address the Council on matters that are included in the consent agenda or a matter that is not on the regular agenda. Except in cases of legal emergency, the City Council cannot take formal action at the meeting, but may ask the City staff to research the matter or have the matter placed on a subsequent agenda.

Consent Agenda 2. February 16, 2015 Regular City Council Meeting Minutes

3. Approve new Cigarette permit for New Star Mart, 702 1st Ave E.

4. Approve new Liquor License, Class E Liquor, Class B Wine, Class C Beer, and Sunday Sales, New Star Mart, 702 1st Ave E.

5. Resolution ordering bids, approving plans, specifications and form of contract and notice to bidders, and ordering Clerk to publish notice and fixing a date for receiving same, and for a public hearing on plans, specifications, form of contract and estimate of costs for the E 31st St N Restoration Project (1st Ave E – N 19th Ave E). (Council Report 15-051)

6. Resolution Approving an Agreement for Law Enforcement Services at the Iowa Speedway. (Council Report 15-052)

7. Resolution approving submission of grant application to Governor’s Traffic Safety Bureau (Council Report 15-053)

8. Approval of Bills

Public Hearing 9. Public Hearing on a Resolution Adopting the 2015 – 2016 Operating Budget for the City of Newton. (Council Report 15-054)

On January 26th, the City Council met and reviewed the proposed 2015-2016 Operating Budget for the City of Newton, and on February 16th, the Council set the required public hearing for March 2nd.

The proposed 2015-16 City of Newton Budget sets the City tax levy at $16.20/1000; meets the target of an undesignated fund balance of 25.5% of revenues; defers the decision on the purchase of most capital equipment; retains current staffing levels and adds hours to two current part-time positions; as well as adds a consolidated code enforcement position to more efficiently utilize that function’s existing expenditures.

Staff recommends approval of the Resolution.

10. Resolution Adopting the 2015 – 2016 Operating Budget for the City of Newton. (Council Report 15-054)

Resolutions 11. Resolution authorizing the 28-E agreement with Jasper County for the purchase of an asphalt patching machine. (Council Report 15-055)

• The City of Newton and Jasper County each have a need to repair streets and roads with an asphalt patching machine. Since road patching work is performed periodically throughout the construction season, it is advantageous for the City and the County to share this piece of equipment.

• The County has prepared specifications and received the bids. The successful bid is an EcoPatcher from Star Equipment for $55,201.09. By entering into the 28-E agreement, the City of Newton and Jasper County will be equal owners of the new asphalt patching machine.

• City Staff recommends approval of the Resolution.

12. Resolution accepting completion of the Demolition Project 2014-02. (Council Report 15-056)

• Plans and specifications were prepared by the City of Newton for the demolition of the structures on 608 S 2nd Avenue W., 403 N 4th Avenue E., and 200 E 8th Street N. Demolition of all structures included in this contract have been completed.

• The $42,750.00 of demolition costs are being paid from money set aside for Dangerous and Dilapidated Projects in the Housing Initiative.

• City staff recommends accepting the completion of the Demolition Project 2014-02, and authorizing the retainage amount be paid to the contractor.

New Business 13.

Old Business 14.

Adjourn

The City of Newton is pleased to provide reasonable accommodations, in compliance with the Americans with Disabilities Act, for those individuals or groups who require assistance to be able to participate in the public meeting. Should special accommodations be required, please contact the City Clerk’s Office at least 48 hours in advance of the meeting, at 641-792-2787 to arrange for accommodations to be provided.

www.NewtonGov.org

REGULAR CITY COUNCIL MEETING MINUTES FEBRUARY 16, 2015, 6:00 P.M.

CITY COUNCIL CHAMBERS

The City Council of Newton, Iowa met in regular session at 6:00 P.M. on the above date in the Council Chambers at 101 West 4th Street South. Mayor Hansen presided. Present Council Members: Price, George, Chape’, Otto, Trotter. Absent: Mullan

Mayor Hansen asked everyone present to join in saying the Pledge of Allegiance.

During citizen participation Chuck Wagoner, 1514 S 13th Avenue E, asked council to consider allowing camper storage on your own property. Bob Lane, 331 E. 24th Street N, thanked council for purchasing the council chamber’s furniture from local retailer, Forbes. Terri Rock, 731 W 9th Street S; Pam Debruyn, 712 N 2nd Avenue E; Dixie Cassidy, 815 W 6th St S; Cliff Brant, 902 N 5th Avenue W; Donna Ratcliff, 1502 W 17th Street S; and Dave Hannagan, 633 S 8th Avenue E. spoke in favor of allowing campers on private driveways. Todd Hackathorn, 309 E 20th Street N spoke regarding the restoration requirements for I&I bids, agenda item 6. Staff will look further into his request.

Mayor Hansen indicated that Agenda Item 6, I&I Bid Package 1, would be removed from the consent agenda for discussion. Moved by Chape’, seconded by Otto, to approve consent agenda items 2-5 & 7-15.

2. February 02, 2015 Regular City Council Meeting Minutes

3. Resolution Approving Applications for Exemption in the City-Wide Urban Revitalization Area. Resolution No. 2015 – 027 adopted.

4. Resolution reappointing Rita Reinheimer representing the Historic Preservation Commission, and appointing Dianna Ambroson representing the SSMID Board to the Newton Main Street Governing Board of Directors. Resolution No. 2015 – 028 adopted.

5. Resolution Levying Assessments for Costs of Nuisance Abatement and Providing for the Payment Thereof (15-2) Resolution No. 2015 – 029 adopted.

7. Resolution accepting completion for the 2014 City Hall Remodel Project #3 – Council Dais. Resolution No. 2015 – 031 adopted.

8. Resolution accepting completion for the 2014 City Hall Remodel Project #2 – Carpet. Resolution No. 2015 – 032 adopted.

9. Resolution accepting completion for the 2014 City Hall Remodel Project #1 – Paint. Resolution No. 2015 – 033 adopted.

10. Resolution ordering bids, approving plans, specifications and form of contract and notice to bidders, and ordering Clerk to publish notice and fixing a date for receiving same, and for a public hearing on plans, specifications, form of contract and estimate of costs for the Demolition Project 2015-02. Resolution No. 2015 – 034 adopted.

11. Resolution setting public hearing and inviting proposals for the sale of property at 315 North 4th Avenue East in Newton. Resolution No. 2015 – 035 adopted.

12. Resolution setting public hearing and inviting proposals for the sale of property at 321 West 3rd Street South in Newton. Resolution No. 2015 – 036 adopted.

13. Resolution authorizing the recording of a wetlands conservatory easement at 3030 Iowa Speedway Dr. Resolution No. 2015 – 037 adopted.

14. Resolution approving a contract for traffic control services during Iowa Speedway events in 2015 Resolution No. 2015 – 038 adopted.

15. Approval of Bills

AYES: Five. NAYS: None. Consent agenda items approved.

Moved by Price, seconded by Chape’ to remove the Ordinance amending the City of Newton Code of Ordinances, Title 4, Chapter 34, to define Family Entertainment Center and list Indoor Family Entertainment Center within the I-L: Light Industrial District List of Permitted Uses from the table. AYES: Five. NAYS: None. Motion approved. Moved by Price, seconded by George, to approve the third consideration on the ordinance. AYES: Five. NAYS: None. The third consideration of the above ordinance was approved. Moved by Chape’, seconded by George to adopt the above ordinance. AYES: Five. NAYS: None. Ordinance 2245 was adopted.

Moved by Price, seconded by George to amend the Resolution establishing the Approved Set of Unit Prices for financial assistance payments and designating an approved contractor for prohibited sanitary sewer discharge removal work included in the 2015 Out-of-District Residential Improvements – Bid Package No. 1 by removing Todd Hackathorn from the list for further review. AYES: Five.

NAYS: None. Amendment passed. Moved by Otto, seconded by Trotter to approve the amended resolution. AYES: Five. NAYS: None. Resolution No. 2015 – 030 adopted.

Moved by George, seconded by Otto to Introduce a Resolution approving the purchase of real estate at 615 S 4th Avenue E for the D&D Program. AYES: Five. NAYS: None. Resolution No. 2015 – 039 adopted.

Moved by Trotter, seconded by Chape’ to Introduce a Resolution approving the purchase of real estate at 1018 East 8th Street North for the D&D Program. AYES: Five. NAYS: None. Resolution No. 2015 – 040 adopted.

Moved by George, seconded by Trotter to Introduce a Resolution approving the purchase of real estate at 920 East 9th Street N for the Housing Initiative. AYES: Five. NAYS: None. Resolution No. 2015 – 041 adopted.

Moved by Otto, seconded by Chape’ to Introduce a Resolution approving the purchase of real estate at 922 East 9th Street N for the D&D Program. AYES: Five. NAYS: None. Resolution No. 2015 – 042 adopted.

Moved by Price, seconded by George to Introduce a Resolution for awarding the bid and contracting for the installation of an Automatic Fire Sprinkler System in the Fire Station. AYES: Five. NAYS: None. Resolution No. 2015 – 043 adopted.

Moved by Otto, seconded by George to Introduce a Resolution creating the position of Project Coordinator for the purpose of implementing the Alliant Energy Grant. AYES: Five. NAYS: None. Resolution No. 2015 – 044 adopted.

Moved by Price, seconded by Trotter to Introduce a Resolution setting a public hearing date to approve the 2015 – 2016 Operating Budget for the City of Newton. AYES: Five. NAYS: None. Resolution No. 2015 – 045 adopted.

Moved by Trotter, seconded by Chape’ to Introduce a Resolution Adopting 2015 First Avenue Corridor Housing Improvement Program. AYES: Five. NAYS: None. Resolution No. 2015 – 046 adopted.

Natalie Umsted, Management Analysis, spoke regarding the progress of the Get to Know Newton Campaign over the past year. Completed projects include vehicle and city signage, expanded social media platforms, Newton vs Newton, as well as the 250 race at the Iowa Speedway. 2015 projects include the Newton vs Newton 2, the neighborhood postcard project, and much more.

Erin Chambers, Director of P&Z, spoke on the Trailer/Boat/Camper/Motorhome parking ordinance. Other communities were discussed and information regarding the survey was presented. Council discussion ensued. Council agreed that the intent was to reduce complaints and resolve unsightly issues. Option 7 was preferred by not restricting location on private property but requiring hard surface and reviewing complaints on an individual basis.

Keith Laube Public Works Director and Ethan with Johnson Aviation spoke regarding shifting the airport lights to pilot activated controls. This would save the City substantial money in electricity. Many other airports are currently doing the same.

Katrina Davis, City Clerk updated Council on Goal D, advancing technology, including: upgrading internet speed, intranet launch, electronic payroll processing, council chambers audio system, and the plan for online payments.

There was no new business.

There was no old business.

Moved by Chape’, seconded by Price, to adjourn the meeting at 7:41 P.M. Motion unanimously carried by voice vote.

______________________________

Michael L. Hansen, Mayor _____________________________ Katrina Davis CMC, City Clerk

City of Newton Council Report

Item: Resolution ordering bids, approving plans, specifications and form of contract and notice to bidders, and ordering Clerk to publish notice and fixing a date for receiving same, and for a public hearing on plans, specifications, form of contract and estimate of costs for the E 31st St N Restoration Project (1st Ave E – N 19th Ave E).

Summary: Accept plans and order bids to improve E 31st St N.

Financial Impact: $153,367 from the General Fund.

Report Number: 15-051 Date: March 2, 2015 Lead Department: Public Works Recommendation: Approve

BACKGROUND E 31st Street N has been identified as needing pavement restoration in the Community Investment Plan. E 31st Street N is a federal-aid classified road in Newton and is qualified to receive Surface Transportation Program (STP) funds from the Federal Highway Administration. STP projects are 80% federal funded with 20% local match. In 2013, the City of Newton was awarded a STP grant in the amount of $1,280,000 for a pavement restoration project for E 31st St N from 1st Ave E to N 19th Ave E. This grant was received through the Central Iowa Regional Transportation Planning Alliance (CIRTPA). Based on the engineer’s estimate of a total project cost of $893,000, the City’s local match for the project would be $178,600. An estimated $9,896 of in-house engineering can be applied toward the City cost share. The City’s actual out-of-pocket cost obligation for construction, following reimbursement of in-house engineering, is estimated to be $168,704. The City has prepared and submitted plans to the Iowa DOT for the proposed E 31st St N Restoration Project. Comments have been received from the Iowa DOT and the final plans have been completed and submitted to the Iowa DOT for bidding. Along with submitting the final plans City Council must approve the project for bid letting by Resolution. The project is scheduled to be included in the April 21, 2015 Iowa DOT bid letting. The City will hold a Public Hearing on May 4, 2015 to discuss the project and take action on the received bids.

RECOMMENDATION City Staff recommends approval to accept the plans, set dates, and obtain bids for the E 31st St N Restoration Project (1st Ave E to N 19th Ave E).

Robert L. Knabel City Administrator Attachment

RESOLUTION NO. 2015 – ______

RESOLUTION ORDERING BIDS, APPROVING PLANS, SPECIFICATIONS AND FORM OF CONTRACT AND NOTICE TO BIDDERS, AND ORDERING CLERK TO PUBLISH NOTICE AND

FIXING A DATE FOR RECEIVING SAME, AND FOR A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COSTS FOR THE E 31ST ST N

RESTORATION PROJECT (1ST AVE E – N 19TH AVE E) WHEREAS, the City of Newton was awarded a $1,280,000 Surface Transportation Program (STP) grant in 2013 through the Central Iowa Regional Transportation Planning Alliance (CIRTPA) for the proposed E 31st St N Restoration project; and WHEREAS, on March 18, 2013 the Newton City Council passed Resolution No. 2013-047 authorizing the City to enter into an agreement with the Iowa Department of Transportation (DOT) for the E 31st St N Restoration Project; and WHEREAS, the total cost estimate for this project is $893,000; and WHEREAS, said awarded STP grant will allow the City to be reimbursed 80% of the project costs; and WHEREAS, final plans have been submitted to the Iowa DOT and the project is schedule for the April 21, 2015 Iowa DOT bid letting. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newton, Iowa, that the E 31st St N Restoration Project in the City of Newton, Iowa is hereby ordered to be advertised for bids for construction. BE IT FURTHER RESOLVED that the detailed plans and specifications as prepared by the City of Newton for the construction of the E 31st St N Restoration Project in the City of Newton, Iowa, and the form of contract and Notice to Bidders and Notice of Public Hearing, as approved by the Iowa DOT, be and the same are hereby approved, subject to hearing thereon, and are hereby ordered placed on file in the office of the Clerk for public inspection; and That the Clerk is hereby directed to advertise for bids for the construction of said improvements. Advertising for bids will also be conducted by the Iowa DOT. Bids will be received by the Iowa DOT, at the Office of Contracts in Ames, Iowa and for electronic submissions, at its official depository at the Bid Express website (www.bidx.com) at 10:00 A.M. CDT, on April 21, 2015. Opening and reading of the bids will be performed at the Iowa DOT Office of Contracts after 10:30 A.M. CDT on the day bids are to be received, unless otherwise specified by the Iowa DOT. Thereupon the bids will be referred to the City Council for action upon said bids at a meeting to be held at the Council Chambers, Newton, Iowa, on the 4th day of May 2015, at 6:00 P.M. Notice to Bidders is to be published once in a local legal newspaper, printed wholly in English language, the publication to be not less than four (4) clear days nor more than forty-five (45) days prior to the date fixed for said bid opening. That the Council hold a public hearing on the matter of the adoption of proposed plans, specifications and form of contract for the making of said improvements, which documents are now on file in the office of the Clerk, said hearing to be held at the Council Chambers in the City Hall, Newton, Iowa, on May 4, 2015, at 6:00 P.M., and that the City Clerk give notice of said hearing by publication once in a local legal newspaper, printed wholly in English language, not less than four (4) clear days nor more than twenty (20) days prior to the date fixed therefore. PASSED this _____ day of March 2015. APPROVED this ____ day of March 2015. Michael L. Hansen, Mayor ATTEST: Katrina Davis, City Clerk


Item: Resolution Approving an Agreement for Law Enforcement Services at the Iowa Speedway. Summary: The City of Newton and the Iowa Speedway sign an annual agreement to have the Newton Police Department provide services for Speedway events every year. Financial Impact: none

Report Number: 15-052 Date: March 2, 2015 Lead Department: Police Department Recommendation: Approve

Background: The Iowa Speedway is set to have numerous major events in 2015 and in the future. The events will require a large amount of overtime for Newton Police Officers to handle the influx of people and any disruptive behavior. The attached contract outlines the duties performed by the Newton Police Department for the Iowa Speedway and the duties required of the Iowa Speedway to attain services by the Newton Police Department at the Iowa Speedway. As the Iowa Speedway crowds get larger, the Newton Police Department may have to look to outside agencies to assist with the staffing for these events. RECOMMENDATION City Staff recommends the approval of the contract between the Newton Police Department and the Iowa Speedway for upcoming events in 2015.

Robert Knabel City Administrator Attachments

RESOLUTION NO. 2015-______

AGREEMENT FOR LAW ENFORCEMENT SERVICES AT THE

IOWA SPEEDWAY.

WHEREAS, The Iowa Speedway (“Speedway”) located at 3333 Rusty Wallace Drive, Newton, Iowa 50208 has a continuing need for the provision of additional law enforcement services during events, concerts, races and rallies held at the Iowa Speedway in addition to those law enforcement services provided by the City of Newton Police Department on an everyday and ongoing basis;

WHEREAS, the City of Newton (“City”) is willing and able to provide

additional law enforcement services during certain events, concerts, races and rallies held at the Iowa Speedway through the Newton Police Department and surrounding Municipal Corporation law enforcement agencies; and

WHEREAS, the Speedway and the City desire an Agreement for

provision of additional law enforcement services at the Iowa Speedway during events, concerts, races and rallies:

NOW THEREFORE, BE IT RESOLVED that the Speedway and the City do hereby agree and contract the purposes, powers, rights, objectives and responsibilities of this agreement for a period of April, 1 2015 through December 31, 2015 is hereby approved.

PASSED this _____ day of March, 2015.

APPROVED this _____ day of March, 2015.

Michael L. Hansen, Mayor

ATTEST:

Katrina Davis, City Clerk


Item: RESOLUTION APPROVING SUBMISSION OF GRANT APPLICATION TO GOVERNOR’S TRAFFIC SAFETY BUREAU

Summary: This GTSB grant will help purchase traffic safety equipment as well as pay for overtime enforcement of traffic safety projects

Financial Impact: None

Report Number: 15-053 Date: March 2, 2015 Lead Department: Police Department Recommendation: Approve

Background: For many years, the Newton Police Department has participated in the Governor’s Traffic Safety Bureau (GTSB) grant programs. By doing so, the Department has received reimbursement for overtime, education and also numerous equipment additions. The latest equipment purchases were new in-squad video cameras. This grant is for one year in duration. The grant has targeted traffic safety issues, including speed, accidents, and seatbelt usage, in addition to impaired driving. The GTSB has submitted for approval the attached contract. The proposed contract will provide for approximately $7,336 for enforcement overtime and training costs associated with traffic safety enforcement, $1,200 for educational materials, and $8,822 for equipment. The total of the grant will be approximately $17,358.

Recommendation: Staff recommends that the Council approve the Newton Police Department to apply for the GTSB Contract grant and accept it upon approval by the Governors Traffic Safety Bureau.

Robert Knabel City Administrator Attachments

RESOLUTION NO. 2015 – _______

RESOLUTION APPROVING SUBMISSION OF GRANT APPLICATION TO GOVERNOR’S TRAFFIC SAFETY BUREAU

WHEREAS, the City's Police Department relies on an ongoing grant from the Governor’s Traffic Safety Bureau to support overtime pay and other expenses for traffic safety programs; and

WHEREAS, the City now has the opportunity to apply again for a one-year traffic safety grant covering the period October 1, 2015 – September 30, 2016

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newton, Iowa, that the City submits a grant application to the Governor’s Traffic Safety Bureau in the amount of $17,358 to support the Police Department’s Traffic Safety Program and accepts the grant upon approval by the Governors Traffic Safety Bureau.

PASSED this _______ day of March, 2015. APPROVED this _______ day of March, 2015.

______________________________ Michael L. Hansen, Mayor ATTEST:

______________________________ Katrina Davis, City Clerk

Vendor Department Description Amount

AJ & H Construction City Center Service 3,912.00$

Alliant Energy All Utility 3,470.38$

Animal Rescue League Animal Control Service 2,934.24$

Armstrong, Craig Economic Development Reimbursement 158.13$

Bestell Home Services Building Service 355.61$

Black Hills Energy All Utility 209.05$

BlueTarp Financial Inc Water Pollution Control Clothing 195.37$

Boyd's Satellite & Cellular Engineering Service 24.96$

Brick Gentry P.C. Legal Services Service 3,390.00$

Capital Sanitary Supply Parks Supplies 947.80$

Cappy's Tire & Auto Service Water Pollution Control/Cemetery/Parks Service 120.97$

CDW Government Inc Fire Supplies 30.87$

Coen, Joe Fire Clothing 102.00$

CompToday Fire Disability 245.18$

Computer Resource Specialists Finance/Administration Service 700.00$

D A Davidson & Co Debt Service Service 1,000.00$

Davis Equipment Corp Golf Supplies 754.80$

Dell SonicWALL Services Administration Service 70.00$

Des Moines Stamp Mfg Finance Supplies 46.80$

Diamond Products Co Street Supplies 31.34$

Dodd Trash Hauling & Recycling Solid Waste Service 47,259.35$

Don's Town & Country Fire Equipment 699.95$

Dzeladini, Nevzije Administration Refund 211.25$

Electronic Engineering Police Equipment 1,009.00$

Fareway Water Pollution Control Supplies 111.44$

Farmers Supply Store-Colfax Cemetery Equipment 8,301.52$

Fire Service Training Bureau Fire Training 155.00$

Forbes Office Solutions All Supplies 524.26$

Foth Infrastructure & Environment Water Pollution Control Service 22,800.00$

Fox Engineering Water Pollution Control Service 1,040.00$

G and L Clothing Parks Clothing 152.98$

G&K Services All Service 301.56$

Gaylord Bros Inc Administration Supplies 41.49$

Genuine Parts Company-Des Moines Water Pollution Control/Public Works Supplies 186.38$

Gralnek-Dunitz Traffic Control Supplies 12.00$

Grinnell Safe & Lock Street/Landfill/City Center Supplies 247.90$

Harsselaar, Tyler Fire Clothing 39.98$

Hawkins Water Treatment Water Pollution Control Supplies 1,484.50$

IAWEA Water Pollution Control Training 220.00$

IMWCA All Insurance 3,352.37$

Interstate Battery - Ames Fire Supplies 118.34$

Iowa Department of Transportation Street Lighting/Snow and Ice Supplies 1,325.35$

Iowa Dept of Natural Resources Landfill Service 14,762.39$

Iowa Dept Public Health Maytag Pool/Fire Renewal 180.00$

Iowa Fire Equipment Fire Supplies 98.75$

Iowa Law Enforcement Academy Police Training 7,647.00$

City of Newton Disbursements March 3, 2015

Iowa One Call Water Pollution Control Service 44.10$

Iowa Prison Industries Traffic Control Supplies 1,590.20$

Iowa State University Registration Police Training 100.00$

Iowa Turfgrass Institute Golf Renewal 100.00$

J W Bell LLC Landfill Supplies 248.24$

Johnson Aviation Airport Service 2,537.50$

Keltek Incorporated Fire Service 650.96$

Lauterbach Buick-Pontiac City Garage Supplies 18.48$

Lawson Products, Inc Street/City Garage Supplies 2,287.45$

Magnum Automotive Landfill/Police Supplies 98.60$

Marsden Bldg Maintenance City Center Service 2,157.40$

McCollum, John Administration Refund 422.50$

MCM Electronics Water Pollution Control Supplies 215.99$

McMaster-Carr Water Pollution Control Supplies 473.82$

Mercy School of EMS Fire Training 15.00$

Midland Scientific Water Pollution Control Supplies 172.21$

Murphy Tractor & Equipment Landfill Supplies 145.31$

News Printing Company Executive Publications 3,219.36$

Newton Clinic Fire Service 66.00$

O'Keefe Elevator Co Inc City Center Service 188.89$

O'Reilly Auto Parts City Garage/Park/Golf Supplies 59.84$

Petty Cash - Public Works Building/PW Building Reimbursement 17.23$

PING Golf Merchandise 666.19$

Pitney Bowes Finance Service 693.00$

Quick Lane Tire & Auto Police Service 125.02$

Quill Corporation All Supplies 270.01$

R&R Products, Inc Golf Supplies 372.43$

Ray, Chad Fire Clothing 99.25$

Ray, Randy Building Service 150.00$

Road Machinery & Supplies Landfill Supplies 441.98$

Rockmount/Nassau City Garage/Park Supplies 1,167.45$

Smith Quality Rental Street/Cemetery Supplies 168.86$

Spahn & Rose Lumber Co All Supplies 634.29$

Springer Professional Home Services PW Building/Golf Service 100.00$

Terracon North Central TIF Service 862.20$

Theisen's All Supplies 1,269.87$

Theisen's Marshalltown Landfill Clothing 177.98$

Titleist Golf Merchandise 1,044.10$

TK Concrete Inc Housing Demolitions Service 12,587.50$

Town & Country Services Fire Service 466.00$

Truck Equipment Water Pollution Control Supplies 100.40$

True Value Hardware All Supplies 427.56$

United Healthcare Fire Reimbursement 2.95$

United Parcel Service Finance Service 8.08$

Unity Point Clinic Police Service 8.70$

Wal-Mart All Supplies 952.09$

Warnick & Reeves Mechanical Water Pollution Control/Park Service 1,899.39$

Water Department All Utility 299.02$

Woodworks City Center Supplies 350.00$

ZEE Medical Inc Street Supplies 49.29$

Zoll Fire Supplies 170.26$

TOTAL: 171,375.21$

Pre Authorized Payments:

American Legal Publishing Administration Service 4,700.00$

Black Hills Energy All Utility 5,047.32$

Hodges, Douglas & Evelyn Water Pollution Control I&I Reimbursement 1,831.00$

Mediacom Public Works Utility 69.95$

Rhone, Myron & Betty Water Pollution Control I&I Reimbursement 3,159.00$

TK Concrete Housing Initiative - Demolitions Final Pay on Demo 1,575.00$

United States Cellular All Utility 2,044.25$

Windstream All Utility 318.67$

ACH Payments from Great Southern Bank:

Iowa Department of Revenue Landfill/Parks/WPC/Golf Sales Tax 700.00$

1/15/15 Payroll All Payroll 351,614.87$



Advantage Administrators All Insurance 134.00$

Bank Iowa All Insurance 11,199.67$

Wellmark BC/BS All Insurance 140,910.98$

City of Newton Council Report Item: Resolution Adopting the 2015 – 2016

Operating Budget for the City of Newton

Summary: This action would approve the proposed City budget for Fiscal Year 2015-16, which has a levy rate of $16.20/$1000.

Financial Impact: The City property tax levy rate would be set for $16.20 /$1000 for 2015-16.

Report Number: 15-054 Date: March 2, 2015 Lead Department: Finance and Development

Recommendation: Approval

Background:

On January 26th, the City Council met and reviewed the proposed 2015-2016 Operating Budget for the City of Newton, and on February 16th, the Council set the required public hearing for March 2nd. This is consistent with the State of Iowa deadline for budget approval of March 16th.

In summary, the proposed 2015-16 City of Newton Budget does the following:

Sets the City tax levy at $16.20/1000.

Meets the City’s target of an undesignated fund balance of 25.5% of revenues.

Retains current staffing levels and adds hours to two current part-time positions. Also adds a consolidated code enforcement position to more efficiently utilize that function’s existing expenditures.

Defers the decision on the purchase of most capital equipment until the actual ending fund balance from the current fiscal year is known in July 2015.

Publication of the proposed budget took place on February 19th. Following the public hearing, the City Council can take action to adopt this budget for the upcoming fiscal year. Council may modify the proposal, but the budgeted expenditures and levy cannot be increased above what has been published.

Recommendation:

Staff recommends approval of the Resolution.

Robert L. Knabel City Administrator Attachments

RESOLUTION NO. 2015 - ______

RESOLUTION ADOPTING THE 2015–16 OPERATING

BUDGET FOR THE CITY OF NEWTON

WHEREAS, the City Council met on January 26, 2015 for a budget workshop on the 2015-16 budget; and

WHEREAS, on February 16, 2015, the City Council set a public hearing on the proposed 2015-16 budget for March 2, 2015; and.

WHEREAS, the budget proposal was published in the Newton Daily

News on February 19, 2015; and WHEREAS, the City Council held a public hearing on the budget

proposal on March 2, 2015; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newton, Iowa, that the annual budget for the fiscal year ending June 30, 2016 as set forth in the City Budget Certification Summary and the supporting detailed operating budget document for fiscal year 2015-16 showing revenue estimates and appropriation expenditures and allocations to programs and activities for said fiscal year is hereby adopted. BE IT FURTHER RESOLVED that the City's total 2015-16 property tax levy is $16.20 / $1,000 of taxable valuation. BE IT FURTHER RESOLVED that the City Administrator is directed to file documents as required by law in accordance with the summary and details of the adopted 2015-16 Operating Budget.

PASSED this ________ day of March 2015

APPROVED this _________ day of March 2015

______________________________ Michael L. Hansen, Mayor ATTEST: ___________________________________ Katrina Davis City Clerk

Nov-14

1

Form 635.1 Department of Management

Adoption of Budget and Certification of City Taxes 50-469 The City of: County Name: Date Budget Adopted:

(Date) xx/xx/xx

below, were approved for all taxable property of this City. There is attached a Long Term Debt Schedule Form 703 for the debt service needs, if any.

Telephone Number Signature

County Auditor Date Stamp January 1, 2014 Property Valuations

With Gas & Electric Without Gas & Electric Last Official Census

Regular 2a 2b

DEBT SERVICE 3a 3b

Ag Land 4a

TAXES LEVIED(A) (B) (C)

Code Dollar Request with Property Taxes

Sec. Limit Purpose Utility Replacement Levied Rate

384.1 8.10000 Regular General levy 5 3,554,375 3,464,539 43 8.10000

(384) Non-Voted Other Permissible Levies

12(8) 0.67500 Contract for use of Bridge 6 0 44 0

12(10) 0.95000 Opr & Maint publicly owned Transit 7 0 45 0

12(11) Amt Nec Rent, Ins. Maint of Civic Center 8 0 46 0

12(12) 0.13500 Opr & Maint of City owned Civic Center 9 0 47 0

12(13) 0.06750 Planning a Sanitary Disposal Project 10 0 48 0

12(14) 0.27000 Aviation Authority (under sec.330A.15) 11 0 49 0

12(15) 0.06750 Levee Impr. fund in special charter city 13 0 51 0

12(17) Amt Nec Liability, property & self insurance costs 14 160,000 155,956 52 0.3646212(21) Amt Nec Support of a Local Emerg.Mgmt.Comm. 462 22,500 21,929 465 0.05127

(384) Voted Other Permissible Levies

12(1) 0.13500 Instrumental/Vocal Music Groups 15 0 53 0

12(2) 0.81000 Memorial Building 16 0 54 0

12(3) 0.13500 Symphony Orchestra 17 0 55 0

12(4) 0.27000 Cultural & Scientific Facilities 18 0 56 0

12(5) As Voted County Bridge 19 0 57 0

12(6) 1.35000 Missi or Missouri River Bridge Const. 20 0 58 0

12(9) 0.03375 Aid to a Transit Company 21 0 59 0

12(16) 0.20500 Maintain Institution received by gift/devise 22 0 60 0

12(18) 1.00000 City Emergency Medical District 463 0 466 0

12(20) 0.27000 Support Public Library 23 118,479 115,485 61 0.27000

28E.22 1.50000 Unified Law Enforcement 24 0 62 0

Total General Fund Regular Levies (5 thru 24) 25 3,855,354 3,757,909

384.1 3.00375 Ag Land 26 3,915 3,915 63 3.00375

Total General Fund Tax Levies (25 + 26) 27 3,859,269 3,761,824 Do Not Add

Special Revenue Levies

384.8 0.27000 Emergency (if general fund at levy limit) 28 0 64 0

384.6 Amt Nec Police & Fire Retirement 29 827,942 807,015 1.88678

Amt Nec FICA & IPERS (if general fund at levy limit) 30 467,894 456,070 1.06628

Rules Amt Nec Other Employee Benefits 31 1,299,341 1,266,499 2.96104

Total Employee Benefit Levies (29,30,31) 32 2,595,177 2,529,584 65 5.91410

Sub Total Special Revenue Levies (28+32) 33 2,595,177 2,529,584

Valuation 386 As Req With Gas & Elec Without Gas & Elec

SSMID 1 (A) 11,614,134 (B) 11,614,134 34 11,615 11,615 66 1.00007

SSMID 2 (A) (B) 35 0 67 0

SSMID 3 (A) (B) 36 0 68 0

SSMID 4 (A) (B) 37 0 69 0

SSMID 5 (A) (B) 555 0 565 0

SSMID 6 (A) (B) 556 0 566 0SSMID 7 (A) (B) 1177 0 0

Total SSMID 38 11,615 11,615 Do Not Add

Total Special Revenue Levies 39 2,606,792 2,541,199

384.4 Amt Nec Debt Service Levy 76.10(6) 40 776,690 40 760,052 70 1.50001

384.7 0.67500 Capital Projects (Capital Improv. Reserve) 41 41 0 71 0

Total Property Taxes (27+39+40+41) 42 7,242,751 42 7,063,075 72 16.20000

COUNTY AUDITOR - I certify the budget is in compliance with ALL the following: Budgets that DO NOT meet ALL the criteria below are not statutorily compliant & must be returned to the city for correction.

1) The prescribed Notice of Public Hearing Budget Estimate (Form 631.1) was lawfully published, or posted if applicable, and notarized, filed proof was evidenced.

2) Budget hearing notices were published or posted not less than 10 days, nor more than 20 days, prior to the budget hearing.

3) Adopted property taxes do not exceed published or posted amounts.

4) Adopted expenditures do not exceed published or posted amounts in each of the nine program areas, or in total.

5) The budget file uploaded to the SUBMIT Area matched the paper copy certified by the city to this office.( County Auditor )

At a meeting of the City Council, held after the public hearing as required by law, as specified above, the proposed budget was adopted as summarized and attached hereto, and tax levies, as itemized

15,254427,720,837

FISCAL YEAR BEGINNING JULY 1, 2015 - ENDING JUNE 30, 2016

Newton JASPER

517,788,483

1,303,504

438,811,677

506,697,643

Fund Balance Projections

2015-162/12/2015 2:39 PM

1. All transfers are included in both revenue and expenditure figures

2. Projected fund balance is based on spending 100% of budgeted expenditures

Debt

Service

Funds

Capital

Projects

General Tort Liability Hotel/Motel

Tax FundCity Garage

Road Use

Tax

Employee

Benefits

LOST Tax

Fund

Housing

Initiative

SSMID

Fund

Southwest

TIF

North

Central TIF

Speedway/

PF TIF

East Mart

TIF

Maytag

Plant 2 TIF Debt Service Capital

Perpetual

Care

Maytag

Endowment WPC Landfill

Landfill

Post

Closure

Golf Total

001 012 024 082 110 112 121 161 162 125 126 127 128 129 200 301 501 502 610 670 671 750

Projected Fund

Balance 6-30-

15 2,340,871$ 11,511$ -$ 84,985$ 255,854$ 68,837$ -$ 1,627,027$ (3,862)$ (88,475)$ 356,230$ 348,516$ 32,199$ 2,088$ 21,246$ 647,739$ 262,247$ 233,319$ 650,484$ 3,522,844$ 1,043,222$ (214,491)$ 11,202,391$

2015-16

Budgeted

Revenues 7,693,532$ 205,000$ 300,000$ 29,600$ 1,589,705$ 3,304,613$ 1,341,423$ -$ 12,886$ 60,000$ 472,500$ 1,971,460$ 38,000$ 163,000$ 2,656,817$ 6,632,800$ 6,620$ -$ 2,591,928$ 1,652,819$ 104,500$ 526,650$ 31,353,853$

2015-16

Budgeted

Expenditures 8,000,046$ 215,000$ 300,000$ 29,600$ 1,821,169$ 3,326,866$ 1,341,423$ 1,499,000$ 12,925$ 80,025$ 435,000$ 1,871,569$ 38,000$ 163,000$ 2,656,817$ 6,559,500$ -$ -$ 3,102,649$ 1,609,463$ -$ 519,663$ 33,581,715$

Projected Fund

Balance 6-30-16 2,034,357$ 1,511$ -$ 84,985$ 24,390$ 46,584$ -$ 128,027$ (3,901)$ (108,500)$ 393,730$ 448,407$ 32,199$ 2,088$ 21,246$ 721,039$ 268,867$ 233,319$ 139,763$ 3,566,200$ 1,147,722$ (207,504)$ 8,974,529$

Projected

Designated

Funds 73,391$ 1,511$ -$ 84,985$ 24,390$ 46,584$ -$ 128,027$ (3,901)$ (108,500)$ 393,730$ 448,407$ 32,199$ 2,088$ 21,246$ 721,039$ 268,867$ 233,319$ 139,763$ 3,566,200$ 1,147,722$ (207,504)$ 7,013,563$

Undesignated

Reserves 1,960,966$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 1,960,966$

25.49%

Operating

Surplus / Deficit (306,514)$ (10,000)$ -$ -$ (231,464)$ (22,253)$ -$ (1,499,000)$ (39)$ (20,025)$ 37,500$ 99,891$ -$ -$ -$ 73,300$ 6,620$ -$ (510,721)$ 43,356$ 104,500$ 6,987$ (2,227,862)$

Designated Reserves Estimate: Newton Police Forefeiture $70,436; Citizens Police Academy $310; Fireworks $2,645

Assumptions:

General Government Funds Special Revenue Funds TIF Special Revenue FundsPermanent

FundsProprietary Funds

Fund Balance Projections

2014-152/12/2015 2:39 PM

1. All transfers are included in both revenue and expenditure figures

2. Projected fund balance is based on spending 100% of budgeted expenditures

Debt

Service

Funds

Capital

Projects

General Tort Liability Hotel/Motel

Tax FundCity Garage

Road Use

Tax

Employee

Benefits

LOST Tax

Fund

Housing

Initiative

SSMID

Fund

Southwest

TIF

North

Central TIF

Speedway/

PF TIF

East Mart

TIF

Maytag

Plant 2 TIF Debt Service Capital

Perpetual

Care

Maytag

Endowment WPC Landfill

Landfill

Post

Closure

Golf Total

001 012 024 082 110 112 121 161 162 125 126 127 128 129 200 301 501 502 610 670 671 750

Actual Fund

Balance 6-30-

14 2,797,556$ 41,576$ -$ 57,751$ 392,223$ 190,671$ -$ 3,627,027$ (3,862)$ (88,712)$ 363,447$ 340,818$ 42,274$ 26,463$ 95,090$ 2,042,871$ 256,312$ 233,319$ 1,325,638$ 3,697,578$ 939,722$ (21,932)$ 16,355,830$

2014-15

Budgeted

Revenues 7,412,413$ 184,935$ 290,000$ 27,234$ 1,530,000$ 3,194,865$ 1,293,318$ -$ 12,925$ 100,000$ 414,750$ 2,005,651$ 38,925$ 175,000$ 2,606,693$ 4,089,700$ 5,935$ -$ 2,541,410$ 1,604,679$ 103,500$ 520,516$ 28,152,449$

Additional

Unbudgeted

Revenues 14-

15 134,787$ 30,275$ 28,000$ (2,577,832)$

2014-15

Budgeted

Expenditures 7,826,085$ 215,000$ 290,000$ -$ 1,666,369$ 3,271,974$ 1,293,318$ -$ 12,925$ 99,763$ 421,967$ 1,997,953$ 49,000$ 199,375$ 2,625,694$ 4,107,000$ -$ -$ 3,216,564$ 1,779,413$ -$ 713,075$ 29,785,475$

Additional

Expenditures 14-

15 177,800$ 75,000$ 28,000$ 2,000,000$ 54,843$ (1,200,000)$

Projected Fund

Balance 6-30-

15 2,340,871$ 11,511$ -$ 84,985$ 255,854$ 68,837$ -$ 1,627,027$ (3,862)$ (88,475)$ 356,230$ 348,516$ 32,199$ 2,088$ 21,246$ 647,739$ 262,247$ 233,319$ 650,484$ 3,522,844$ 1,043,222$ (214,491)$ 11,202,391$

Projected

Designated

Funds 73,391$ 11,511$ -$ 84,985$ 255,854$ 68,837$ -$ 1,627,027$ (3,862)$ (88,475)$ 356,230$ 348,516$ 32,199$ 2,088$ 21,246$ 647,739$ 262,247$ 233,319$ 650,484$ 3,522,844$ 1,043,222$ (214,491)$ 8,934,911$

Undesignated

Reserves 2,267,480$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2,267,480$

30.04%

Operating Surplus

/ Deficit (456,685)$ (30,065)$ -$ 27,234$ (136,369)$ (121,834)$ -$ -$ 237$ (7,217)$ 7,698$ (10,075)$ (24,375)$ (73,844)$ (1,395,132)$ 5,935$ -$ (675,154)$ (174,734)$ 103,500$ (192,559)$ (5,153,439)$

Designated Reserves Estimate: Newton Police Forefeiture $70,436; Citizens Police Academy $310; Fireworks $2,645

General Fund Notes:Additional Revenues: 13/14 transfers from TIF $134,787

Additional Expenditures: $151,000 Ending Fund Balance Items; $45,000 for software

Expenditure Reductions: Actual LOST Tax Increase above budgeted number $18,200

General Government FundsPermanent

FundsProprietary Funds

Assumptions:

Special Revenue Funds TIF Special Revenue Funds

DEPARTMENT Revenues Expenditures

General Fund

Usage Revenues Expenditures

General Fund

Usage

0000 Non Department 4,419,701$ -$ 4,419,701$ 4,632,488$ -$ 4,632,488$ (212,787)$

1010 Police 250,950$ 1,839,241$ (1,588,291)$ 244,750$ 1,883,818$ (1,639,068)$ 50,777$

1050 Fire 1,001,170$ 1,832,404$ (831,234)$ 1,071,179$ 1,861,346$ (790,167)$ (41,067)$

1070 Building 73,200$ 88,307$ (15,107)$ 116,200$ 122,849$ (6,649)$ (8,458)$

1092 Animal Control -$ 40,000$ (40,000)$ -$ 40,000$ (40,000)$ -$

1900 Disaster Services -$ 4,500$ (4,500)$ -$ 4,500$ (4,500)$ -$

2010 Street 101,227$ 13,000$ 88,227$ 17,328$ 13,000$ 4,328$ 83,899$

2030 Street Lighting -$ 217,500$ (217,500)$ -$ 222,500$ (222,500)$ 5,000$

2040 Traffic Control 100$ 79,297$ (79,197)$ 15,100$ 92,560$ (77,460)$ (1,737)$

2060 Engineering 6,000$ 131,418$ (125,418)$ 5,000$ 133,634$ (128,634)$ 3,216$

2080 Airport 64,631$ 79,250$ (14,619)$ 64,815$ 81,600$ (16,785)$ 2,166$

2090 Solid Waste 779,000$ 779,000$ -$ 788,000$ 788,000$ -$ -$

2900 PW Administration -$ 174,382$ (174,382)$ -$ 183,609$ (183,609)$ 9,227$

4010 Library 195,625$ 710,707$ (515,082)$ 198,379$ 703,865$ (505,486)$ (9,596)$

4030 Parks 58,500$ 194,717$ (136,217)$ 57,000$ 179,278$ (122,278)$ (13,939)$

4040 Maytag Pool 113,000$ 135,403$ (22,403)$ 105,000$ 127,738$ (22,738)$ 335$

4050 Cemetery 92,060$ 171,592$ (79,532)$ 96,908$ 173,184$ (76,276)$ (3,256)$

5010 Comm Beautification -$ 34,845$ (34,845)$ -$ 32,511$ (32,511)$ (2,334)$

5020 Ec Development 67,661$ 134,061$ (66,400)$ 58,918$ 136,737$ (77,819)$ 11,419$

5040 Planning & Zoning 49,721$ 117,866$ (68,145)$ 25,500$ 183,878$ (158,378)$ 90,233$

5085 Comm Betterment -$ 42,700$ (42,700)$ -$ -$ -$ (42,700)$

5150 N Central TIF 40,000$ 40,000$ -$ 42,255$ 42,255$ -$ -$

5154 SouthWest TIF 7,000$ 7,000$ -$ 19,000$ 19,000$ -$ -$

5158 Speedway/PF TIF 32,000$ 32,000$ -$ 37,000$ 7,000$ 30,000$ (30,000)$

5162 Maytag Plant 2 TIF -$ -$ -$ 4,800$ 4,800$ -$ -$

5166 East Mart TIF -$ -$ -$ 7,000$ 7,000$ -$ -$

6010 Executive -$ 274,107$ (274,107)$ -$ 282,989$ (282,989)$ 8,882$

6020 Administration 24,180$ 219,466$ (195,286)$ 28,180$ 244,314$ (216,134)$ 20,848$

6025 Finance 24,155$ 196,422$ (172,267)$ 46,042$ 195,981$ (149,939)$ (22,328)$

6040 Legal Services -$ 115,000$ (115,000)$ -$ 104,500$ (104,500)$ (10,500)$

6050 City Center 12,532$ 96,400$ (83,868)$ 12,690$ 97,600$ (84,910)$ 1,042$ 6051 PW Building -$ 25,500$ (25,500)$ -$ 30,000$ (30,000)$ 4,500$

TOTALS 7,412,413$ 7,826,085$ (413,672)$ 7,693,532$ 8,000,046$ (306,514)$ (107,158)$

GENERAL FUND REVENUE AND EXPENDITURE SUMMARY

2015-16 Budget2014-15 Budget2014-15 Budget vs. 2015-16

Budget

Department FICA IPERS Pension

Health

Insurance

Retiree

/COBRA

Insurance Disability Wellness

Workers

Compensation

15-16

Recommended

Budget Totals

14-15

Adopted

Budget

13-14

Actual

12-13

Actual

1010 Police 40,826 21,416 423,442 513,252 21,550 3,000 - 35,000 1,058,486 1,082,216 1,011,578 953,780

1050 Fire 44,078 17,320 404,500 468,939 14,000 10,200 - 315,000 1,274,037 1,213,732 1,095,894 1,044,434

1070 Building 5,138 5,997 - 7,968 - - - 2,200 21,303 20,688 20,331 21,587

2010 Street - - - 124,494 - - - - 124,494 116,069 94,408 -

2040 Traffic Control 1,129 1,318 - - - - - 2,000 4,447 4,624 4,058 1,892

2050 Snow Removal - - - - - - - - - - 70 -

2060 Engineering 7,611 8,885 - 45,170 4,500 - - 3,800 69,966 70,275 67,933 68,163

2070 Street Cleaning - - - 23,371 - - - - 23,371 22,076 - -

2900 PW Admin 12,905 15,065 - 46,466 11,000 - - 4,000 89,436 83,511 88,591 75,656

4010 Library 44,660 52,132 - 87,290 - - - 2,100 186,182 178,955 176,185 158,092

4030 Parks 26,139 26,345 - 60,830 14,500 - - 12,000 139,814 151,416 129,499 124,452

4040 Maytag Pool 5,159 1,557 - 4,550 - - - 4,000 15,266 22,036 14,023 13,925

4050 Cemetery 10,039 11,660 - 31,813 - - - 6,200 59,712 57,504 56,563 53,511

5010 Comm Beautification 1,439 1,680 - - - - - 1,500 4,619 4,541 4,576 4,465

5020 Economic Development 8,789 10,259 - 18,960 444 - - 1,500 39,952 45,694 28,656 38,546

5040 Planning & Zoning 10,892 12,179 - 34,456 - - - 2,400 59,927 40,913 35,330 26,240

6010 Executive 11,611 12,846 - 30,492 - - - 3,300 58,249 64,072 36,072 34,442

6020 Administration 9,365 10,737 - 28,404 3,000 - 4,500 1,000 57,006 49,660 75,920 77,235

6025 Finance 9,175 10,576 - 18,948 - - - 1,900 40,599 38,652 32,747 -

6040 Legal Services - - - - - - - - - 5,340 5,532 28,102

TOTALS: 248,955 219,972 827,942 1,545,403 68,994 13,200 4,500 397,900 3,326,866 3,271,974 2,977,966 2,724,522

2015-16 Employee Benefit Budget Summary

Personnel Budget 2012 Budget 2013 Budget 2014 Budget 2015 Budget 2016

General Fund 5,443,528$ 5,529,974$ 4,834,846$ 4,989,527$ 5,121,506$

Hotel/Motel Tax -$ -$ -$ 21,000$ 70,000$

Employee Benefits Fund 2,867,185$ 3,028,308$ 3,083,956$ 3,271,974$ 3,326,866$

LOST Fund -$ -$ 778,129$ 794,657$ 821,425$

City Garage Fund 85,043$ 89,042$ 102,166$ 98,800$ 100,002$

RUT Fund 644,933$ 654,708$ 562,740$ 545,328$ 571,217$

WPC Fund 730,560$ 763,744$ 814,023$ 833,257$ 897,041$

Landfill Fund 404,953$ 419,653$ 440,810$ 428,464$ 440,158$

Golf fund 267,542$ 293,703$ 294,086$ 298,225$ 292,313$

Total Personnel 10,443,744$ 10,779,132$ 10,910,756$ 11,281,232$ 11,640,528$

Operating Budget 2012 Budget 2013 Budget 2014 Budget 2015 Budget 2016

General Fund 2,716,785$ 2,820,734$ 2,530,383$ 2,791,310$ 2,861,740$

Tort Fund 170,000$ 170,720$ 205,000$ 215,000$ 215,000$

City Garage Fund 111,936$ 72,500$ 72,500$ (98,800)$ (70,402)$

Central Business Fund -$ -$ 12,825$ 12,925$ 12,925$

RUT Fund 409,800$ 392,550$ 413,350$ 429,300$ 458,600$

LOST Tax Fund -$ -$ 48,000$ 46,000$ 50,500$

Hotel/Motel Tax Fund -$ -$ 290,000$ 269,000$ 230,000$

TIF Spec Revenue 1,885,975$ 1,775,411$ 236,218$ 570,000$ 456,000$

Housing Initiative Fund -$ -$ -$ -$ 1,299,000$

WPC Fund 876,989$ 1,295,417$ 986,508$ 845,800$ 916,224$

Landfill Fund 644,812$ 466,375$ 350,500$ 411,850$ 428,500$

Golf Fund 233,260$ 235,010$ 240,450$ 233,850$ 227,350$

Total Operating 7,049,557$ 7,228,717$ 5,385,734$ 5,726,235$ 7,085,437$

Capital Budget 2012 Budget 2013 Budget 2014 Budget 2015 Budget 2016

General Fund 311,945$ 214,168$ 526,650$ 45,248$ 16,800$

RUT Fund -$ 142,000$ 200,000$ 334,000$ 315,000$

Housing Initiative Fund -$ -$ -$ -$ 200,000$

WPC Fund 85,000$ 676,000$ 1,251,000$ 1,020,000$ 754,500$

Landfill Fund -$ 628,000$ 1,900,000$ 737,000$ 485,000$

Golf Fund 87,893$ -$ 79,000$ 181,000$ -$

Capital Fund 1,000$ 1,000$ 791,000$ 4,107,000$ 6,559,500$

Total Capital: 485,838$ 1,661,168$ 4,747,650$ 6,424,248$ 8,330,800$

Debt Budget 2012 Budget 2013 Budget 2014 Budget 2015 Budget 2016

Debt Service Fund 2,256,778$ 1,991,739$ 12,063,628$ 2,625,694$ 2,656,817$

WPC Fund 359,120$ 353,940$ 353,830$ 338,723$ 349,558$

Total Debt: 2,615,898$ 2,345,679$ 12,417,458$ 2,964,417$ 3,006,375$

Transfers Budget 2012 Budget 2013 Budget 2014 Budget 2015 Budget 2016

General Fund -$ -$ -$ -$ -$

RUT Fund 348,527$ 302,742$ 496,953$ 357,741$ 476,352$

LOST Fund -$ -$ 444,839$ 452,661$ 469,498$

Insurance Fund -$ -$ -$ -$ -$

WPC Fund -$ -$ 139,326$ 178,784$ 185,326$

Landfill Fund 100,000$ 100,000$ 205,323$ 202,099$ 255,805$

TIF Funds 1,474,759$ 1,446,104$ 2,760,728$ 2,198,058$ 2,131,594$

Golf funds 35,843$ -$ -$ -$ -$

Total Transfers: 1,959,129$ 1,848,846$ 4,047,169$ 3,389,343$ 3,518,575$

Budgeted Totals: Budget 2012 Budget 2013 Budget 2014 Budget 2015 Budget 2016

22,554,166$ 23,863,542$ 37,508,767$ 29,785,475$ 33,581,715$

City of Newton 5 Year Budget Numbers By Expenditure Category

Personnel Operating Capital

General Fund

Totals

1010 Police 1,712,518$ 171,300$ -$ 1,883,818$

1050 Fire 1,644,046$ 217,300$ -$ 1,861,346$

1070 Buildling 71,149$ 51,700$ -$ 122,849$

1092 Animal Control -$ 40,000$ -$ 40,000$

1900 Disaster Services -$ 4,500$ -$ 4,500$

2010 Street -$ 13,000$ -$ 13,000$

2030 Street Lighting -$ 222,500$ -$ 222,500$

2040 Traffic Control 15,060$ 77,500$ -$ 92,560$

2060 Engineering 118,534$ 15,100$ -$ 133,634$

2080 Airport -$ 81,600$ -$ 81,600$

2090 Solid Waste -$ 788,000$ -$ 788,000$

2900 PW Administration 174,159$ 9,450$ -$ 183,609$

4010 Library 380,230$ 323,635$ -$ 703,865$

4030 Parks 70,828$ 108,450$ -$ 179,278$

4040 Maytag Pool 67,438$ 60,300$ -$ 127,738$

4050 Cemetery 134,534$ 38,650$ -$ 173,184$

5010 Comm Beautification 23,511$ 9,000$ -$ 32,511$

5020 Ec Development 116,637$ 20,100$ -$ 136,737$

5040 Planning & Zoning 142,578$ 41,300$ -$ 183,878$

5150 N Central TIF -$ 42,255$ -$ 42,255$

5154 Hwy 14 TIF -$ 7,000$ 12,000$ 19,000$

5158 Speedway/PF TIF -$ 7,000$ -$ 7,000$

5162 Southwest TIF -$ -$ 4,800$ 4,800$

5166 East Mart TIF -$ 7,000$ -$ 7,000$

6010 Executive 200,889$ 82,100$ -$ 282,989$

6020 Administration 127,214$ 117,100$ -$ 244,314$

6025 Finance 122,181$ 73,800$ -$ 195,981$

6040 Legal Services -$ 104,500$ -$ 104,500$

6050 City Center -$ 97,600$ -$ 97,600$

6051 PW Building -$ 30,000$ -$ 30,000$

TOTALS: 5,121,506$ 2,861,740$ 16,800$ 8,000,046$

2015-16 General Fund Expenditures by

Department and Category


Item: Resolution authorizing the 28-E agreement with Jasper County for the purchase of an asphalt patching machine.

Summary: To replace an existing 20 year old patching machine

Financial Impact: $27,600.54 of available Road Use Tax funds.


Background A new asphalt patching machine was included in the Community Investment Plan for fiscal year 2014-2015. The asphalt patching machine will replace a 20 year old unit, which will be sold at auction. The City of Newton and Jasper County each have a need to repair streets and roads with an asphalt patching machine. Since road patching work is performed periodically throughout the construction season, it is advantageous for the City and the County to share this piece of equipment. By entering into a 28-E agreement, the City of Newton and Jasper County could be equal owners of the new machine. The County has prepared specifications and received the bids. The successful bid is an Eco Patcher from Star Equipment for $55,201.09. By entering into the attached 28-E agreement, the City of Newton and Jasper County will be equal owners of the new asphalt patching machine. The City and County will coordinate shared use of the equipment to benefit both their residents. The County will purchase the EcoPatcher from Star Equipment, Ltd. for the quoted price of $55,201.09 and the City will reimburse the County $27,600.54, which is 50% of the machine cost. After delivery, City staff will place the old asphalt patching machine on Public Surplus auction with a reserve amount of $1,000. Proceeds from the sale of this item will go to the City of Newton.

Recommendation City Staff recommends approval of the Resolution entering into a 28-E Agreement with Jasper County and authorizing reimbursement to Jasper County in the amount of $27,600.54, or one half of the purchase price of the Cimline Eco Patcher from Star Equipment Ltd. Des Moines, Iowa.

Robert L. Knabel City Administrator Attachment

RESOLUTION NO. 2015-_______

RESOLUTION AUTHORIZING THE 28-E AGREEMENT WITH JASPER COUNTY FOR THE PURCHASE OF AN ASPHALT PATCHING

MACHINE.

WHEREAS, an existing 20 year old asphalt patching machine was identified as needing to be replaced with a new machine during the 2014-2015 budget approval process; and WHEREAS, the asphalt patching machine has been determined to be appropriate piece of equipment for the operational needs of the Public Works Department; and WHEREAS, Jasper County Highway Department has the same needs periodically throughout the construction season; and WHEREAS, Jasper County Highway Department has obtained bids for the equipment with Star Equipment Ltd. being the lowest responsible bidder with a Cimline Ecopatcher for a bid price of $55,201.09 and; WHEREAS, the City of Newton agrees to reimburse Jasper County Highway Department $27,600.54 for 50% ownership in the asphalt patching machine; and WHEREAS, the fiscal year 2014-2015 Public Works Capital Equipment budget contains funds for this item. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Newton, Iowa, that the Mayor of the City of Newton is authorized to sign the 28-E agreement for the shared ownership of the new asphalt patching machine. BE IT FURTHER RESOLVED, that the Public Works Director is authorized to proceed with payment to Jasper County in the amount of $27,600.54 utilizing Road Use Tax Funds.

PASSED this ______ day of March 2015.

APPROVED this ______ day of March 2015.

(SEAL) Michael L. Hansen, Mayor

ATTEST:

Katrina Davis, City Clerk

28E Agreement

for purchase and ownership

of a Cimline EcoPatcher

This agreement made and entered into by and between the City of Newton, Iowa hereinafter

referred to as the City, and Jasper County, Iowa hereinafter referred to as the County.

In accord with Chapter 28E and other relevant sections of the Code of Iowa, the City and County

enter into the following agreement regarding the shared purchase of a Cimline EcoPatcher Model

# 125DJTE.

The city and county each have a need to repair streets and roads. An asphalt patching machine is

an acceptable piece of equipment for road repairs. Since road patching work is performed

periodically throughout the construction season, it is advantageous for the city and the county to

share this piece of equipment. It is the intent of city and county to coordinate the shared use of

the equipment to benefit both city and county residents.

1. The county will purchase the EcoPatcher for the quoted price of $55,201.09.

2. The City will reimburse the County $27,600.54 upon delivery of the EcoPatcher by

Star Equipment, Ltd.

3. The City and County will be equal owners of the EcoPatcher.

4. All costs of parts and repairs will be shared equally by the City and County.

5. Standard maintenance will be provided by the party using the EcoPatcher at the time

of need.

6. Upon sale, the proceeds would be equally disbursed to city and county.

IN WITNESS WHEREOF, the City and County have set their hands for the purposes herein

expressed, on the dates indicated below.

By By

Chair, Board of Supervisors Mayor

Date Date

Attest Attest

County Auditor City Clerk


Item: Resolution accepting completion of the Demolition Project 2014-02.

Summary: Acceptance of the completed work and release of retained funds for the contract to demolish houses at 608 S 2nd Ave W, 403 N 4th Ave E, and 200 E 8th St N.

Financial Impact: $42,750.00 from the designated Housing Initiative Funds.


BACKGROUND Curb appeal continues to be a focus of the City as a result of the recommendations of the recently adopted comprehensive plan, Newton’s Future. Abating dangerous buildings within the City is one way to further improve the aesthetics of Newton neighborhoods. In 2014 the City purchased 608 S 2nd Avenue W from William and Janet Plumb with the intent to demolish the structures on this property. Demolition orders were issued on 403 N 4th Avenue E and 200 E 8th Street N under the City’s adopted Uniform Code for the Abatement of Dangerous Buildings. The owners of the properties were given the requisite 60 days to comply with these orders. Since no action was taken by the property owners during the 60-day time, the City solicited bids for taking the structures down and recorded a notice of intent to proceed with demolition. Plans and specifications were prepared by the City of Newton Public Works Department for the demolition of the structures on the above three properties. Following the bid opening on June 26, 2014, City Council passed a resolution on July 7, 2014 awarding a contract to TK Concrete of Pella, Iowa in the amount of $42,250.00 for the Demolition Project 2014-02. Demolition of all structures included in this contract have been completed by TK Concrete; and the Public Works Director has signed the Statement of Completion Form stating that the project has been substantially completed in general compliance with the terms, conditions, and stipulations of said contract. Because the City decided to acquire 403 N 4th Ave E through a court petition process allowed by State Code 657A.10A, the City’s issuance of the Notice to Proceed for the demolition of 403 N 4th Ave E was delayed until early this year. An additional $500.00 mobilization payment was then negotiated with the contractor, which increased the final cost for this project to $42,750.00.

The $42,750.00 of demolition costs are being paid from money set aside for Dangerous and Dilapidated Projects in the Housing Initiative. RECOMMENDATION City staff recommends accepting the completion of the Demolition Project 2014-02, and authorizing the retainage amount of $2,137.50 to be paid to the contractor no sooner than 30 days after approval of this resolution, should no claims be on file.

Robert L. Knabel City Administrator Attachments

Photographs 608 S 2nd Ave W:

Before After

403 N 4th Ave E:

Before After 200 E 8th St N:

Before After

RESOLUTION NO. 2015-_______

RESOLUTION ACCEPTING COMPLETION OF THE DEMOLITION PROJECT 2014-02

WHEREAS, the City of Newton purchased 608 S 2nd Avenue W with the intent

to demolish the structures on the property through the Dangerous and Dilapidate Program; and

WHEREAS, the City of Newton Building Official issued Notice and Orders for

demolition of dangerous structures at 403 N 4th Ave E and 200 E 8th St N; and

WHEREAS, the property owners, having been given notices by certified mail, failed to complete the demolition in the required sixty-day timeframe, and the Building Official then recorded notices of intent to proceed with demolition with the Jasper County Office of the Recorder; and

WHEREAS, the City of Newton Public Works Department prepared plans and specifications for the Demolition Project 2014-02, and put said project out to bid; and

WHEREAS, bids were received and the City of Newton awarded a contract to TK Concrete of Pella, Iowa in the amount of $42,250.00 on July 7, 2014 for the Demolition Project 2014-02; and

WHEREAS, demolition of all three structures has been completed by TK

Concrete at a final cost of $42,750.00; and WHEREAS, the Public Works Director has signed the Statement of Completion Form stating that the project has been substantially completed in general compliance with the terms, conditions, and stipulations of said contract. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Newton, Iowa, that the City of Newton hereby accepts completion of the Demolition Project 2014-02; and authorizes the Public Works Director to execute payment of the retainer in the amount of $2,137.50 to TK Concrete no sooner than 30 days after approval of this resolution, should no claims be on file. PASSED this ______ day of March 2015. APPROVED this ______ day of March 2015. (SEAL) Michael L. Hansen, Mayor ATTEST: Katrina Davis, City Clerk

agenda: newton city council

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