agenda notice of special meeting (6:00 p.m.) monday …1307b359-c05a-436d-ac1… · velocity review...

SEWER AUTHORITY MID-COASTSIDE Special Meeting

Board of Directors

AGENDA

NOTICE OF SPECIAL MEETING (6:00 P.M.)

Monday March 12, 2012

______________________________________________________________________ 1. CALL TO ORDER…………………………………………………………………….(6:00) 2. ROLL CALL/PLEDGE of ALLEGIANCE…………………………………………..(6:01) 3. PUBLIC COMMENT / ORAL COMMUNICATION………………………………...(6:02) 4. CLOSED SESSION…………………………………………………………………..(6:05) A. Conference with Labor Negotiator – Government Code Section 54957.6 –

Designated Representative: Manager or Austris Rungis (IEDA) – Employee Organization – IUOE, Stationary Engineers, Local 39

5. OLD BUSINESS………………………………………………………………………(6:30)

A. Discussion and Possible Action with Respect to the Replacement of the IPS Across Coronado Street, including the Retention of a Consulting Engineer To Provide Needed Engineering Services

6. ADJOURNMENT……………………………………………………………………..(6:55)

RECONVENE IN OPEN SESSION AND ADJOURN TO CONVENE FOR BUDGET WORKSHOP MEETING

BUDGET WORKSHOP

7:00 P.M.

Monday March 12, 2012 SAM Administration Building

1000 N. Cabrillo Highway Half Moon Bay, CA 94019

1. CALL TO ORDER…………………………………………………………………….(7:00) 2. ROLL CALL/PLEDGE OF ALLEGIANCE…………………………………………(7:01)

of 2 SAM Bd Mtg – March 12, 2012

3. PUBLIC COMMENT / ORAL COMMUNICATION………………………………..(7:01) 4. BUDGET WORKSHOP………………………………………………………………(7:05) A. SAM Comprehensive Budget Fiscal Year 2012-13 a. Administration and Treatment i. General (Operating) Budget and Project (Capital) Budget b. Collection System i. Operating Budget, and ii. Capital Budget c. NDWSCP i. Operating Budget B. Conclusion/Next Steps 5. ADJOURNMENT……………………………………………………………………...(7:30)

NEXT: Regular Board Meeting: Monday March 26, 2012

Meeting Date: March 12 , 2012

Agenda Item No: 5A

SEWER AUTHORITY MID-COASTSIDE

Staff Report

Subject / Title

Discussion and Possible Action with Respect to the Replacement of the IPS Across Coronado

Street, including the Retention of a Consulting Engineer to provide needed Engineering Services

Staff Recommendation:

Authorize GM to negotiate an Engineering Agreement for IPS Crossing Design at Coronado

Street, El Granada

Fiscal Impact:

Cost not to exceed $56,400

Discussion/Report:

At the February 27, 2012 SAM meeting staff requested the Board to authorize the General

Manager to accept the attached Scope of Services from SRT to design the replacement crossing

for the IPS force main at Coronado Street in El Granada.

The engineering effort was a follow on item to leaks on the Granada Force Main in January

2012. The site of the leak was very problematic for a number of reasons. The leak site spills

immediately onto Surfer’s Beach in Half Moon Bay. The pipeline crosses under a PG&E gas

main and closely parallels an eight inch high pressure gas main. Finally, it is located in the

middle of Coronado Street, one of two entrances to the town of El Granada. The leak site’s

proximity to Highway 1 caused significant traffic problems during the emergency leak repair.

SAM’s experience with other clamped leaks on the IPS suggests that we should anticipate other

leaks in this location in the relatively near future.

Staff has concluded that the entire section of pipe crossing Coronado Street should be replaced to

prevent future service and traffic disruptions from pipeline leaks. To this end, staff purchased

replacement pipe to be able to act if the situation dictated replacement under emergency

circumstances. Additionally, staff asked SRT Engineers to develop a scope of service to design

a permanent fix for this street crossing. The plan is important to ensure that the traffic is

minimally interrupted and that the flows in the pipe can be managed to insure a quick and

effective tie in of the new pipe. The shutdown for a tie in can only last 3-4 hours since there is

only one pipeline that takes all of the IPS flow from MWSD and GSD. A simple and precision

pipe replacement effort must be planned in detail in advance. The planning will also allow SAM

to secure required permits and to develop plans that will minimize the effects on traffic in the

area.

The Board considered the staff’s request to authorize the General Manager to accept the SRT

design proposal. The item failed to pass. In further discussion, the Chair said he would like to

discuss the merits of the SRT proposal with the Half Moon Bay staff. He asked that the matter

was to be brought back to the Board at the March 12th

Special Meeting for reconsideration.

The HMB Director of Public Works reviewed the SRT proposal and communicated to the Chair

a number of comments on the proposal. He concluded that the cost was too high for the work

proposed. The Chair relayed those comments to the General Manager.

Staff recommends the SRT Proposal (attached) for reconsideration.

Because of the concerns expressed by the Chair, and the emergency nature of this work, staff

asked EKI Consulting Engineers and Whitley Burchett to look at the site and provide SAM with

an expression in their interests in performing the services and, if so, their preliminary design

proposals in case the Board chooses to entertain further engineering input. Staff has reviewed

those preliminary documents and if directed by the Board, is prepared to work with the

proposers to secure formal proposals for the engineering services and to move the construction

forward expeditiously.

Staff is requesting direction from the Board on the crossing design including a dollar limit for the

work and the authority for the General Manager to negotiate an agreement within that dollar

limit for the engineering and construction support for the pipe replacement.

The monies are available in the SAM FY 2011-12 Budget.

February 22, 2012

Steve Leonard, General ManagerSewer Authority Mid-Coastside1000 N. Cabrillo HighwayHalf Moon Bay, CA 94109

RE: Sewer Authority Mid-CoastsideGranada Force Main Repair – SRT Consultants Proposal

Dear Mr. Leonard,

SRT Consultants is pleased to present this proposal for the Sewer Authority Mid-Coastside (SAM) Granada Force Main repair.

The work performed by SRT Consultants will result in an engineered plan for the repair of a section of the existing 14-inch force main located at Coronado Street and Obispo Road, El Granada, California.

BackgroundThe Intertie Pipieline System (IPS), of which the Granada Force Main (FM) is integral part, is a network of force mains, gravity interceptors, and pump stations delivering raw sewage to SAM's Wastewater Treatment Plant (WWTP) for treatment and ocean outfall discharge. SAM member agencies include Montara Water and Sanitary District (MWSD), Granada Sanitary District (GSD), and the City of Half Moon Bay (HMB). While the IPS is owned and operated by SAM, each member agency owns and operates their respective collection systems located upstream of the IPS1.

Sewage from MWSD enters the northernmost portion of the IPS system at the Montara Pump Station (PS) and the Vallemar PS. Sewage from GSD enters the mid-portion of the system via the Princeton PS and the Portola PS. Sewage from

1 SAM currently operates member agencies' lift stations under contract

Proposal to Sewer Authority Mid-CoastsideFebruary 22, 2012Page 2 of 11

the City of Half Moon Bay enters the IPS at the very end of the system, flowing directly into the SAM WWTP's headworks.

The IPS includes three force main segments: Montara, Princeton, and Granada, constructed in 1979 of ductile iron pipe (DIP). The pipelines vary in diameter from 8 to 14 inches. Montara, Vallemar and Princeton pump stations all discharge into the Montara Force Main (FM), while only the Portola PS discharges into the Granada FM. Figure 1 presents the IPS schematic.

The IPS is over 30 years old and has been experiencing an increasing number of failure episodes. Due to the lack of redundancy in the pipeline system, opportunities for pipeline inspections, physical condition assessment, and preventive maintenance are extremely limited. SAM requires a short- and long-term plan for the IPS rehabilitation to achieve its goals of:

(1) Minimizing potential for IPS failure-related reportable sanitary sewer overflow (SSO) events that are subject to fines, and

(2) Extending the IPS service life in the most cost-effective and efficient manner.

The work conducted by SAM in the past four (4) years, identified the following probable root causes of the IPS force mains' condition and resulting failures:

• IPS age coupled with low flow velocities resulting in internal pipeline corrosion;

• Lack of redundancy preventing SAM staff from conducting preventative maintenance;

• Corroded air/vacuum valves not operating properly further contributing to corrosion.

The 2009 IPS Report focused on the pressurized pipelines in the system, identified the following alternatives for the IPS repair and rehabilitation:

Alternative 1: Replace All IPS Force Mains Alternative 2: Slip-line All IPS Force MainsAlternative 3: No Project – O&M Activities

It is important to note that every IPS rehabilitation alternative included installing bypass stations to create redundancy in the system and develop opportunities for periodic inspections, preventative maintenance and repairs. Installing bypass stations on the IPS force main would allow SAM replacing the current emergency-driven approach to proactive asset management approach. The bypass stations with flexible hose connections can provide the most efficient and cost-effective approach to the IPS force main rehabilitation. No permanent underground bypasses were included in this approach.


Figure 1 IPS Schematic


Table 1 below summarizes alternatives developed in the 2009 IPS Report for the IPS force main rehabilitation and provides estimated 20-year present-worth costs for each alternative. Table 2 summarizes the IPS Rehabilitation Plan recommended in 2009. Short-term cash flow projections for Phase I, Short-Term Activities, over the first five years of the IPS Rehabilitation Plan implementation are included in Table 3.

Table 1 IPS Rehabilitation – Summary of Alternatives

DescriptionProbable Total 20-year Present Worth Project

Costs

A. Capital Improvement Alternatives

Alternative 1: Replace All IPS Force Mains $25 M - $35 M

Alternative 2: Rehabilitate All IPS Force Mains through rigid slip-lining

$15 M - $22 M

B. Alternative 3 - Operational and Maintenance Activities over 20 years

Phase I – Short-Term Activities FY 2011 - FY 2015

1.Replace existing 18 Air/Vac Valves2.Install Bypass Stations – 2 stations3.Conduct Pump Station Flow Adjustment and FM Velocity Review4.Conduct Grit Survey5.Develop and Conduct an IPS Sampling Program6.Install Three New Isolation Valves7.Purchase Composite Wrap or Similar Equipment8.Inspect high-risk force main segments9.Conduct Hydraulic Surge Analysis10.Conduct another IPS Review in 2 to 5 years

$1.2 M - $1.6 M

Phase II – Long-Term Activities FY 2016 - FY 2020

•Install additional 12 bypass stations•Install 6 new flow control valves•Disconnect Montara Pump Station hydraulically from the IPS•Slip-line high risk segments

$2.5 M - $3.5 M

Phase III – Long-Term Activities FY 2021 - FY 2031

•Slip-line remaining pipeline segments $5.0 M - $8.0 M


Table 2 2009 Recommended IPS Rehabilitation Plan

Plan ComponentsFunding Level

Required, Dollars

Phase I – Short-Term Activities FY 2011 - FY

2015

• Replace existing 18 Air/Vac Valves• Install Bypass Stations – 2 stations• Conduct Pump Station Flow Adjustment and FM

Velocity Review• Conduct Grit Survey• Develop and Conduct an IPS Sampling Program• Install Three New Isolation Valves• Purchase Composite Wrap or Similar Equipment• Inspect high-risk force main segments• Conduct Hydraulic Surge Analysis• Conduct another IPS Review in 2 to 5 years

$1.2 M - $1.6 M

Phase II – Long-Term Activities FY 2016 - FY

2020

• Install additional 12 bypass stations• Install 6 new flow control valves• Disconnect Montara Pump Station hydraulically from

the IPS• Slip-line high risk segments

$2.5 M - $3.5 M

Phase III – Long-Term ActivitiesFY 2021 - FY

2031

• Slip-line remaining pipeline segments $5.0 M - $8.0 M

Table 3 Phase I Cash Flow Projection

Fiscal Year

Y1 Y2 Y3 Y4 Y5

FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14 FY 2014/15

Funding $380K $315K $180K $140K $185K


Recent IPS Failure EventsOn December 6, 2008, SAM staff received a report of a possible sewer leak on Vallemar Avenue in Moss Beach. Staff discovered a leak in the 12-inch-diameter ductile-iron IPS sewer force main between the Montara PS and the Vallemar PS. To facilitate repairs, the flow was diverted via “The Strand” utilizing a bypass at Vallemar PS to gravity feed sewage back to the Niagara Lift Station and pump it back to the Montara Wet Weather Storage Tank (Montara Tank). Temporary repair clamps were placed on the 12-inch DIP (see Figure 2) until the leaky pipe segment was replaced with C900 PVC pipe on December 8, 2008.

Figure 2 December 2008 Temporary Repairs

On November 1, 2009, a leak occurred on the Granada FM located near Santiago Avenue and Highway 1 in El Granada. The leak was described as a sharp hole approximately the size of a coin that occurred at the pipe invert. SRT staff and a Winzler & Kelly corrosion engineer visited the site shortly after the leak was discovered and immediately conducted an investigation of probable mechanisms of corrosion. It was determined that external corrosion by means of low resistivity, aggressive soil or an induced stray current, were not likely contributors to the failure. The investigation concluded that the perforation was caused by an internal degradation mechanism, most likely sediment impingement or scouring.

According to SAM records, other sizable corrosion-related leaks previously occurred on December 24, 2003 on Vallemar Street in Moss Beach (Montara


Force Main) and on February 21, 2006 at Highway 1 and Alto Avenue in El Granada (Granada Force Main). In addition, the Granada FM has experienced two most recent failure episodes.

Following the December 8, 2008 IPS failure, once the leaky pipe segment was removed, SAM hired SRT to conduct a corrosion investigation conduct (see photographs on Figure 3). The exposed pipeline exterior and surrounding soils were investigated for the possibility of external corrosion, uniform electrolytic corrosion or stray current discharge. No symptoms of external corrosion were found and external corrosion was discarded as a potential contributing factor of the December 2008 pipe failure. Graphitization was also ruled out by the corrosion engineer as the potential cause of failure.

Figure 3 2008 IPS Force Main Failure

The removed IPS pipeline segment was further reviewed for internal corrosion possibilities. Metallographic analysis of the effected pipe section indicated deposit attack as the primary cause of the pipe wall rupture further exacerbated by sediment impingement (“scour” or erosion corrosion), which removes the protective layers of the pipe lining and wall making it more susceptible to deposit attack. The 2008 SRT Memorandum prepared by SRT with assistance of the corrosion engineer from Winzler and Kelly, subconsultant to SRT, indicated that microbiologically induced corrosion (MIC) may also be causing pipe damage, however, to a lesser extent than the deposit attack.

2009 SRT MemorandumOn November 1, 2009, a leak occurred on the Granada FM located near Santiago Avenue and Highway 1 in El Granada (see Figure 4). The leak was described as a sharp hole approximately the size of a coin that occurred at the pipe invert. SRT staff and a Winzler & Kelly corrosion engineer visited the site shortly after the leak was discovered, and immediately conducted an investigation of probable mechanisms of corrosion. It was concluded in the


Technical Memorandum that external corrosion by means of low resistivity, aggressive soil or an induced stray current, were not likely contributors to the failure. The investigation concluded that the perforation was likely caused by an internal degradation mechanism, most likely sediment impingement or scouring.

Figure 4 2009 IPS Failure

Portola Pump StationThe Portola PS operates three large pumps and one small pump. Two of the larger pumps are equipped with VFDs and operate in a lead-lag mode. The third large pump is a constant-speed pump and is utilized only during the wet weather flow as lag-lag. The small pump is a lead-lead Clow pump running an average of 16 hours per day during dry weather conditions.

Table 4 provides a summary of information for the Portola PS, its pumping equipment and respective rated capacities.

Table 4 Portola Pump Station Summary

Pump Model Power Rating,

HP1

Flow Rating, GPM2

Speed Rating, RPM3

Head Rating,

FT4

#1 Clow 4315 20 700 1145 71

#2 Clow 6315 75 1250/800 1774 122/72

#3 Clow 6315 60 1250 1770 122

#4 Clow 6315 60 1250 1770 1221HP – horsepower2GPM – gallons per minute3RPM – revolutions per minute4FT – feet


Granada Force MainThe Granada FM, a 14-inch-diameter DIP, extends from the Portola PS for approximately 8,950 feet to Junction Structure #2. Following Junction Structure #2, a 24-inch-diameter VCP empties the entire IPS effluent by gravity into the SAM WWTP. Elevations fluctuate between 10 feet and 65 feet above mean sea level, with the pump being lower in elevation than Junction #2, and a very large peak existing between the pump and discharge point. Table 5 presents a summary of the Granada FM information. Figure 6 presents its profile.

No other pump station discharges into the Granada FM. Although this force main carries all flow from the northern portion of the IPS, it has no redundancy and no ability to isolate shorter pipeline segments. Any leak on this FM would require that the entire pipeline be taken out of service until it can be repaired. It should be noted that design and installation of additional storage at the Portola PS is currently underway, which will certainly help provide additional repair time during a downstream force main failure, however, it cannot be relied upon during wet weather.

Table 5 Granada Force Main Summary

LegLength, FEET

Pipe Material

Diameter, INCHES

Number of Air Valves1

Number of Blowoffs1

Portola PS to Junction Structure #2

8,760Ductile Iron

14 4 5

1 From 1979 MAC “Project Unit 1 – Intertie Pipeline” Design Drawings

Figure 6 Granada FM Profile

0 10 20 30 40 50 60 70 80 90 100

0

10

20

30

40

50

60

70

80

90

100

STA

Ele

vati

on

, FT


Table 6 summarizes the IPS pump station flow data provided by SAM staff. All flow data is in million gallons per day (MGD).

Table 6 Granada FM/Portola PS Flows, MGD

Pump Station

Minimum Flow

Average Daily Flow

Maximum Daily Flow

Portola1 0.18 0.79 2.38

Portola PS = 2.38 MGD, estimated average pressure = 43 psi

1Estimated from 2008 10-hour flow data provided by SAM

Sanitary Sewer Overflows – Regulatory ImplicationsSanitary Sewer Overflow (SSO) is a violation of SAM’s National Pollutant Discharge Elimination System (NPDES) permit. In 1995, SAM had been fined by the Regional Water Quality Control Board (RWQCB), received a warning letter and a cease-and-desist order for its WWTP in 1996, underwent a federal investigation in 2003, and was once threatened with a $212-million-dollar fine by the United States Environmental Protection Agency (USEPA). Any future SSOs will likely expose SAM and its member agencies to high risk of fines and litigation due to potential public health impacts. Recently, the City of Pacifica was fined $2.3M by the RWQCB for the 6.9-million-gallon (MG) SSO in 2008.

Scope of Services

Task 1 Prepare Bid Documents for Granada Force Main RepairSRT will prepare plans, details, and specifications for the repair of a section of the existing 14-inch force main that experienced leaks in the past two years. The length of replacement is anticipated to be approximately 300 linear feet. The replacement will be across Coronado Road and extend approximately 100 linear feet on both sides, north and south. Task 2 Shutdown and Construction Phasing PlanSRT will prepare a Shutdown and Construction Phasing Plan for the installation of the pipe repair. This will include interim plumbing to allow the of existing service to continue, construction phasing across Coronado Street, and a traffic control plan. SRT will work closely with SAM staff to facilitate efficient shutdown and switch-over prior to repairs being implemented and post implementation.

Task 3 Engineering Services During Bidding and Construction This task includes a total of 40 hours of engineering support during public bidding and construction. No construction management services are included.


Estimated Fee

The estimated level of effort for the services outlined in the Scope of Services is $56,400. The Scope of Services and Fee Estimate are based on the following assumptions:

1. Bid documents will be limited to details and pipe specifications. No surveying is included as part of the services.

2. Repair contract will be awarded by SAM through public bidding.3. Construction management services are not included as part of this

proposal.

We are pleased to be of service to SAM and hope that this proposal meets your approval. We’ll be ready to proceed with the work upon receiving authorization. Please contact me at 415-776-5800, Ext. 301 with any questions.

Sincerely,

Tatyana T. Yurovsky, P.E.PrincipalSRT Consultants

Meeting Date: March 12 , 2012

Agenda Item No: 4A


Staff Report

Subject / Title

Review SAM Comprehensive Proposed FY 2012-13 Budgets

Staff Recommendation:

Review and Comment on SAM FY 2012-13 Budget Proposals

Fiscal Impact:

To Be Determined

Discussion/Report:

Board will review the first draft of the proposed FY 2012-13 SAM budgets and provide direction

to staff. The schedule for the FY 2012-13 SAM Budget adoption is as follows:

March - SAM Board reviews and approves budgets for submission to SAM Member

Agencies

April – May 2012 – SAM Member Agencies review, provide comments, and adopt the

SAM budgets by resolutions (one resolution for SAM Comprehensive Budget, and one

resolution for SAM Collection Systems Maintenance and Operation Services)

May-June 2012 – SAM Board adopts both the SAM Comprehensive, and Collection

Systems Maintenance and Operations Services Budgets by adoption of two separate

SAM Resolutions.

DRAFT COMBINED BUDGETS FISCAL YEAR 2012-13

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Member Agency assessments in proposed budgets total: 4,701,628$ This represents an increase over the FY2012-13 Budget of: (463,862)$

FY2011-12 FY2012-13Actual Approved Proposed Difference

JPA FY2010-11 Assessments Assessments $ %General 2,823,137$ 3,003,827$ 3,219,362$ 215,535$ 7.2%Project -$ 1,334,812$ 618,000$ (716,812)$ -53.7%

Total 2,823,137$ 4,338,639$ 3,837,362$ (501,277)$ -11.6%

CollectionsO&M 766,113$ 826,851$ 864,265$ 37,414$ 4.5%Capital -$ -$ -$ -$

Total 766,113$ 826,851$ 864,265$ $37,414 4.5%

CombinedGeneral/O&M 3,589,250$ 3,830,678$ 4,083,628$ 252,950$ 6.6%Project/Capital -$ 1,334,812$ 618,000$ (716,812)$ -53.7%

Total 3,589,250$ 5,165,490$ 4,701,628$ (463,862)$ -9.0%

Each budget is discussed in detail within its separate budget.

2 of 70 3/9/2012

Approved ProposedActual Budget Budget

FY2010-11 FY2011-12 FY2012-13 % $

Admin Budget

General 1,090,522$ 1,167,646$ 1,148,933$ -1.6% (18,713)$ Project -$ -$ -$ 0.0% -$

Total Admin Budget 1,090,522$ 1,167,646$ 1,148,933$ -1.6% (18,713)$

Treatment Budget

General 1,677,744$ 1,910,070$ 2,141,763$ 12.1% 231,693$ Project -$ 1,334,812$ 618,000$ -53.7% (716,812)$

Total Treatment Budge 1,677,744$ 3,244,882$ 2,759,763$ -15.0% (485,119)$

Non-Domestic Waste Source Control Program (NDWSCP)

General 31,017$ 25,328$ 36,281$ 43.2% 10,953$ Project -$ -$ -$ 0.0% -$

Total NDWSCP Budge 31,017$ 25,328$ 36,281$ 43.2% 10,953$

Collection System

General 766,114$ 826,851$ 864,265$ 4.5% 37,414$ Project -$ -$ -$ 0.0% -$

Total collection Budge 766,114$ 826,851$ 864,265$ 4.5% 37,414$

Total All Budgets 3,565,398$ 5,264,707$ 4,809,243$ -8.7% (455,464)$

* Non-Domestic Waste Source Control Program (NDWSCP) costs are not included inassessment allocations because, except for some admistrative costs, this program is fundedentirely by commercial users and not the member agencies.

Budget Comparison


Expenditure Comparison by Budget Program Class

3 of 70 3/9/2012


FY2010-11 FY2011-12 FY2012-13 % $

General Budgets

Admin 1,090,522$ 1,167,646$ 1,148,933$ -1.6% (18,713)$ Treatment 1,677,744$ 1,910,070$ 2,141,763$ 12.1% 231,693$ Collection 766,114$ 826,851$ 864,265$ 4.5% 37,414$ NDWSCP 31,017$ 25,328$ 36,281$ 43.2% 10,953$

Total General Budg 3,565,398$ 3,929,895$ 4,191,243$ 6.7% 261,348$

Project Budgets

Admin -$ -$ -$ 0.0% -$ Treatment -$ 1,334,812$ 618,000$ -53.7% (716,812)$ Collection -$ -$ -$ 0.0% -$ NDWSCP -$ -$ -$ 0.0% -$

Total Project Budge -$ 1,334,812$ 618,000$ -53.7% (716,812)$

Total All Budgets 3,565,398$ 5,264,707$ 4,809,243$ -8.7% (455,464)$

* Non-Domestic Waste Source Control Program (NDWSCP) costs are not included inassessment allocations because, except for some admistrative costs, this program is funded entirely by commercial users and not the member agencies.

Budget Comparison


Expenditure Comparison by Budget Program Type

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Admin/Treatment HMB GSD MWSD TotalFY2012-13 45.2% 33.4% 21.4% 100.0%FY2011-12 46.1% 33.4% 20.6% 100.0%Percent Change -2.0% -0.1% 3.8%

Flow in Mil Gal HMB GSD MWSD Other TotalMar 10 1.183 0.963 0.630 0.000 2.776Apr 10 0.890 0.695 0.377 0.000 1.962May 10 0.790 0.599 0.320 0.000 1.710Jun 10 0.820 0.582 0.338 0.000 1.740Jul 10 0.780 0.543 0.310 0.000 1.633Aug 10 0.623 0.438 0.295 0.000 1.356Sep 10 0.637 0.395 0.288 0.000 1.320Oct 10 0.703 0.457 0.322 0.041 1.492Nov 10 0.850 0.568 0.490 0.000 1.446Dec 10 0.618 0.449 0.299 0.055 1.365Jan 11 0.619 0.502 0.336 0.053 1.457Feb 11 0.552 0.495 0.334 0.001 1.382

Average 0.755 0.557 0.362 0.012 1.637

based on flows


Comparison of Operations Allocations

0.000

0.500

1.000

1.500

2.000

2.500

MGD

Sewer Authority Mid‐Coastside5 year flow averages

HMB

GSD

MWSD

Other

Plant

5 of 70 3/9/2012

based on actual hours

Collection HMB GSD MWSD TotalFY2012-13 38.5% 28.6% 33.0% 100.1%FY2011-12 33.6% 27.8% 38.6% 100.0% Annual AssessmentsPercent Change 14.6% 2.9% -14.5%

Admin GeneralAdmin Project

Hours HMB GSD MWSD Total Treatment GeneralMar 10 156.7 183.6 521.2 861.5 Treatment ProjectApr 10 131.7 307.4 385.6 824.8 NDWSCP GeneralMay 10 221.9 208.9 378.8 809.5 NDWSCP ProjectJun 10 261.3 298.7 257.5 817.5 Collections O&MJul 10 423.7 160.6 149.8 734.0 Collections CapitalAug 10 298.9 366.6 157.3 822.8Sep 10 337.2 242.2 173.1 752.5 Annual TotalOct 10 342.1 250.8 148.0 741.0Nov 10 454.5 154.1 196.4 805.0 Monthly TotalDec 10 549.6 57.7 161.2 768.5Jan 11 137.5 288.4 412.5 838.5Feb 11 144.1 204.7 376.8 725.5

Total 3459.1 2723.7 3318.3 9501.1


Comparison of Collection Allocations

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HMB GSD MWSD Total

498,509$ 367,841$ 235,897$ 1,102,247$ -$ -$ -$ -$

957,500$ 706,523$ 453,093$ 2,117,116$ 279,336$ 206,412$ 132,252$ 618,000$

-$ -$ -$ -$ -$ -$ -$ -$

318,903$ 246,786$ 298,576$ 864,265$ -$ -$ -$ -$

2,054,249$ 1,527,561$ 1,119,818$ 4,701,628$

171,187$ 127,297$ 93,318$


FY2012-13

Member Agency Assessments

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Actual Current ProposedFY2010-11 FY2011-12 FY2012-13 $ %

Admin 504,335$ 515,417$ 498,509$ (16,908)$ -3.3%Treatment 865,899$ 868,461$ 1,236,836$ 368,375$ 42.4%NDWSCP -$ -$ -$ -$ Collections 269,557$ 277,730$ 318,903$ 41,173$ 14.8%

Total 1,639,791$ 1,661,608$ 2,054,249$ 392,641$ 23.6%Monthly Total 136,649$ 138,467$ 171,187$ 32,720$ 23.6%


Admin 316,383$ 373,373$ 367,841$ (5,532)$ -1.5%Treatment 543,190$ 1,430,014$ 912,935$ (517,079)$ -36.2%NDWSCP -$ -$ -$ -$ Collections 212,114$ 230,243$ 246,786$ 16,543$ 7.2%

Total 1,071,687$ 2,033,630$ 1,527,561$ (506,069)$ -24.9%Monthly Total 89,307$ 169,469$ 127,297$ (42,172)$ -24.9%


Admin 218,388$ 229,967$ 235,897$ 5,930$ 2.6%Treatment 374,942$ 921,407$ 585,345$ (336,062)$ -36.5%NDWSCP -$ -$ -$ -$ Collections 284,442$ 318,878$ 298,576$ (20,302)$ -6.4%

Total 877,772$ 1,470,252$ 1,119,818$ (350,434)$ -23.8%Monthly Total 73,148$ 122,521$ 93,318$ (29,203)$ -23.8%

Total 3,589,250$ 5,165,490$ 4,701,628$ (463,862)$ -9.0%


City of Half Moon BayChange

Granada Sanitary DistrictChange

Montara Water and Sanitary DistrictChange


FY 2012-13

Member Agency Total Assessment Comparison

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Admin -$ -$ -$ -$ 0.0%Treatment -$ -$ 279,336$ 279,336$ 0.0%NDWSCP -$ -$ -$ -$ 0.0%Collections -$ -$ -$ -$ 0.0%

Total -$ -$ 279,336$ 279,336$ 0.0%Monthly Total -$ -$ 23,278$ 23,278$ 0.0%


Admin -$ -$ -$ -$ 0.0%Treatment -$ 800,892$ 206,412$ (594,480)$ -74.2%NDWSCP -$ -$ -$ -$ 0.0%Collections -$ -$ -$ -$ 0.0%

Total -$ 800,892$ 206,412$ (594,480)$ -74.2%Monthly Total -$ 66,741$ 17,201$ (49,540)$ -74.2%


Admin -$ -$ -$ -$ 0.0%Treatment -$ 533,920$ 132,252$ (401,668)$ -75.2%NDWSCP -$ -$ -$ -$ 0.0%Collections -$ -$ -$ -$ 0.0%

Total -$ 533,920$ 132,252$ (401,668)$ -75.2%Monthly Total -$ 44,493$ 11,021$ (33,472)$ -75.2%

Total -$ 1,334,812$ 618,000$

Granada Sanitary District

Change

Change


FY2012-13

Member Angency Project and Capital Assessment Comparison

City of Half Moon Bay

Change

Montara Water and Sanitary District

9 of 70 3/9/2012


Admin 504,335$ 515,417$ 498,509$ (16,908)$ -3.3%Treatment 865,899$ 868,461$ 957,500$ 89,039$ 10.3%NDWSCP -$ -$ -$ -$ Collections 269,557$ 277,730$ 318,903$ 41,173$ 14.8%



Admin 316,383$ 373,373$ 367,841$ (5,532)$ -1.5%Treatment 543,190$ 629,122$ 706,523$ 77,401$ 12.3%NDWSCP -$ -$ -$ -$ Collections 212,114$ 230,243$ 246,786$ 16,543$ 7.2%



Admin 218,388$ 229,967$ 235,897$ 5,930$ 2.6%Treatment 374,942$ 387,487$ 453,093$ 65,606$ 16.9%NDWSCP -$ -$ -$ -$ Collections 284,442$ 318,878$ 298,576$ (20,302)$ -6.4%

Total 877,772$ 936,332$ 987,566$ 51,234$ 5.5%Monthly Total 73,148$ 78,028$ 82,297$ 4,269$ 5.5%

Total 3,589,250$ 3,830,678$ 4,083,628$ 252,950$ 6.6%


Change


FY2012-13

Member Angency Operations and Maintenance Assessment Comparison


Granada Sanitary DistrictChange


10 of 70 3/9/2012


Admin 504,335$ 515,417$ 498,509$ (16,908)$ -3.3%Treatment 865,899$ 868,461$ 1,236,836$ 368,375$ 42.4%NDWSCP -$ -$ -$ -$ Collections 269,557$ 277,730$ 318,903$ 41,173$ 14.8%



Admin 504,335$ 496,107$ 498,509$ 2,402$ 0.5%Treatment 865,899$ 878,277$ 957,500$ 79,223$ 9.0%NDWSCP -$ -$ -$ -$ Collections 269,557$ 280,986$ 318,903$ 37,917$ 13.5%



Admin -$ -$ -$ -$ 0.0%Treatment -$ -$ 279,336$ 279,336$ 0.0%NDWSCP -$ -$ -$ -$ 0.0%Collections -$ -$ -$ -$ 0.0%

Total -$ -$ 279,336$ 279,336.00$ 0.0%Monthly Total -$ -$ 23,278$ 23,278.00$ 0.0%

Total 1,639,791$ 1,655,370$ 2,054,249$

Monthly Total 136,649$ 137,948$ 171,187$


FY2012-13

City of Half Moon Bay Assessments

Change

City of Half Moon Bay Total AssessmentsChange

City of Half Moon Bay Operations & Maintenance AssessmentsChange

City of Half Moon Bay Project Assessments

11 of 70 3/9/2012


Admin 316,383$ 373,373$ 367,841$ (5,532)$ -1.5%Treatment 543,190$ 1,430,014$ 912,935$ (517,079)$ -36.2%NDWSCP -$ -$ -$ -$ Collections 212,114$ 230,243$ 246,786$ 16,543$ 7.2%

-$ -$ Total 1,071,687$ 2,033,630$ 1,527,561$ (506,069)$ -24.9%Monthly Total 89,307$ 169,469$ 127,297$ (42,172)$ -24.9%


Admin 316,383$ 373,373$ 367,841$ (5,532) -1.5%Treatment 543,190$ 629,122$ 706,523$ 77,401 12.3%NDWSCP -$ -$ -$ 0Collections 212,114$ 230,243$ 246,786$ 16,543 7.2%

-$ -$ Total 1,071,687$ 1,232,738$ 1,321,149$ 88,411 7.2%Monthly Total 89,307$ 102,728$ 110,096$ 7,368 7.2%


Admin -$ -$ -$ -$ 0.0%Treatment -$ 800,892$ 206,412$ (594,480) -74.2%NDWSCP -$ -$ -$ -$ Collections -$ -$ -$ -$

-$ -$ Total -$ 800,892$ 206,412$ (594,480) -74.2%Monthly Total -$ 66,741$ 17,201$ (49,540) -74.2%

Total 1,071,687$ 2,033,630$ 1,527,561$

Monthly Total 89,307$ 169,469$ 127,297$


FY2012-13

Granada Sanitary District Assessments

Granada Sanitary District Total AssessmentsChange

Granada Sanitary District Operations & Maintenance AssessmentsChange

Granada Sanitary District Project AssessmentsChange

12 of 70 3/9/2012


Admin 218,388$ 229,967$ 235,897$ 5,930$ 2.6%Treatment 374,942$ 921,407$ 585,345$ (336,062)$ -36.5%NDWSCP -$ -$ -$ -$ Collections 284,442$ 318,878$ 298,576$ (20,302)$ -6.4%

-$ -$ Total 877,772$ 1,470,252$ 1,119,818$ (350,434)$ -23.8%Monthly Total 73,148$ 122,521$ 93,318$ (29,203)$ -23.8%


Admin 218,388$ 229,967$ 235,897$ 5,930 2.6%Treatment 374,942$ 387,487$ 453,093$ 65,606 16.9%NDWSCP -$ -$ -$ 0Collections 284,442$ 318,878$ 298,576$ (20,302) -6.4%

-$ -$ Total 877,772$ 936,332$ 987,566$ 51,234 5.5%Monthly Total 73,148$ 78,028$ 82,297$ 4,269 5.5%


Admin -$ -$ -$ -$ 0.0%Treatment -$ 533,920$ 132,252$ (401,668) -75.2%NDWSCP -$ -$ -$ -$ Collections -$ -$ -$ -$

-$ -$ Total -$ 533,920$ 132,252$ (401,668) -75.2%Monthly Total -$ 44,493$ 11,021$ (33,472) -75.2%

Total 877,772$ 1,470,252$ 1,119,818$

Monthly Total 73,148$ 122,521$ 93,318$


FY2012-13

Montara Water & Sanitary District Assessments

Change

Montara Water and Sanitary District AssessmentsChange

Montara Water and Sanitary District Operations & Maintenance AssessmentsChange

Montara Water and Sanitary District Project Assessments

13 of 70 3/9/2012

Sewer Authority Mid-Coastside

As of January 31, 2012

Acct # Account Name Actual '09-10

Budgeted Amount '11-

12

Income / Expenditures

to date% to date Projected

Projected as % of

Budgeted


13Increase/

(decrease)

Increase/ (decrease)

%

Income Accounts4011001 Operating Fund Admin Operating HMB 1,639,791 1,661,608 969,269 58.3% 1,661,604 100.0% 1,774,913 113,305 6.8%4011002 Operating Fund Admin Operating GSD 1,071,687 1,232,738 719,096 58.3% 1,232,736 100.0% 1,321,149 88,411 7.2%4011003 Operating Fund Admin Operating MWSD 877,772 936,332 546,196 58.3% 936,336 100.0% 987,566 51,234 5.5%Total Assessments 3,589,250 3,830,678 2,234,561 58.3% 3,830,676 100.0% 4,083,628 252,950 6.6%

4043001 NDWSCP Revenue-Operating 21,036 25,078 24,310 96.9% 41,674 166.2% 25,078 0 0.0%4043003 NDWSCP Revenue - Late Fee 511 250 947 378.8% 1,624 649.4% 250 0 0.0%4081001 Treatment Trucked Waste 24,110 25,000 11,734 46.9% 20,116 80.5% 25,000 0 0.0%40810 Misc. Revenue 8,616 500 2,382 476.5% 3,705 741.1% 500 0 0.0%40850 Grant Revenue 37,50041110 Leachate Revenue 4,558 040610 Insurance Dividend 20,677 25,000 9,960 39.8% 17,074 68.3% 25,000 0 0.0%40910 Interest Revenue Operating 28,630 23,389 9,573 40.9% 16,411 70.2% 21,370 -2,019 -8.6%Total Income 3,692,829 3,929,895 2,335,526 3,931,280 4,180,826 250,931 6.4%

Expense Accounts50110 Directors Fees 8,600 10,200 3,200 31.4% 5,486 53.8% 10,200 0 0.0%5021001 Productive Payroll-Admin. 1,168,742 1,234,606 689,043 55.8% 1,181,216 95.7% 1,231,272 -3,334 -0.3%5021002 Overtime-Admin. 59,555 55,327 33,057 59.7% 56,669 102.4% 57,482 2,155 3.9%5021003 Restricted Standby Pay-Admin5021004 Benefits-Admin 506,345 547,724 291,242 53.2% 499,271 91.2% 590,304 42,580 7.8%5021006 Overtime Meals-Admin 19 300 17 5.7% 30 9.8% 300 0 0.0%5021007 Temporary 53,090 48,800 28,965 59.4% 49,655 101.8% 52,768 3,968 8.1%5021008 Retire Benefits-Admin 33,041 3,984 2,280 57.2% 3,909 98.1% 5,416 1,432 35.9%5031002 Fingerprinting5031003 Employee Physicals 0 4,250 0 0.0% 0 0.0% 4,250 0 0.0%5041001 Personnel Assistance 10,500 10,864 6,125 56.4% 10,500 96.6% 10,500 -364 -3.4%5041002 Audit Fees 27,000 29,850 21,050 70.5% 36,086 120.9% 30,300 450 1.5%5041003 Engineering Fees 85,727 80,000 11,840 14.8% 20,296 25.4% 100,000 20,000 25.0%5041004 Legal Fees 119,708 102,000 50,813 49.8% 87,108 85.4% 101,100 -900 -0.9%5041005 Payroll Costs 6,308 6,500 2,649 40.8% 4,542 69.9% 6,708 208 3.2%5041006 Other Professional Services 73,531 129,024 44,367 34.4% 59,242 45.9% 94,024 -35,000 -27.1%5051001 Janitorial 11,362 12,016 4,950 41.2% 8,486 70.6% 13,396 1,380 11.5%5052002 Laundry Service 16,536 16,849 9,281 55.1% 15,910 94.4% 16,849 -0 0.0%5052003 Outside Lab Analysis 38,044 32,559 21,234 65.2% 36,400 111.8% 32,559 0 0.0%5052004 Inspections 51,247 65,015 54,861 84.4% 94,048 144.7% 65,015 0 0.0%5052005 Calibration 2,752 5,000 2,191 43.8% 3,756 75.1% 6,000 1,000 20.0%5054006 Outside Service- HMB5054007 Outside Service- GSD

Combined Budgets - Total

14 of 70 3/9/2012





12



Projected as % of

Budgeted


13Increase/

(decrease)


%


5052009 Solid Waste 157,792 157,197 78,288 49.8% 134,208 85.4% 166,334 9,137 5.8%5052013 Maintenance Project Management 107 15,000 0 0.0% 0 0.0% 15,000 0 0.0%5054004 Technical/Consulting Services 13,535 21,900 6,465 29.5% 5,340 24.4% 18,300 -3,600 -16.4%50610 Memberships and Dues 16,089 15,400 14,493 94.1% 18,214 118.3% 16,190 790 5.1%50710 Printing and Publications 2,412 4,100 838 20.4% 1,124 27.4% 4,100 0 0.0%50810 Skills Improvements 7,033 4,500 5,450 121.1% 9,343 207.6% 4,500 0 0.0%50910 Meetings and Travel 3,057 4,672 1,494 32.0% 2,560 54.8% 4,672 0 0.0%5101004 Safety Physicals5102001 Safety Training 6,632 11,439 3,300 28.8% 5,657 49.5% 5,250 -6,189 -54.1%5102002 Safety Shoes 1,797 2,200 458 20.8% 785 35.7% 2,200 0 0.0%5102003 Personal Safety Equipment 1,405 2,100 1,280 60.9% 2,194 104.5% 2,100 0 0.0%5102005 Safety Equipment 4,227 2,253 1,218 54.1% 2,088 92.7% 2,338 85 3.8%5111001 Postage 3,773 3,000 799 26.6% 1,370 45.7% 3,000 0 0.0%5111002 Equipment Rental 69,903 100,000 29,288 29.3% 50,208 50.2% 100,000 0 0.0%5111003 Office Supplies 4,029 4,900 2,079 42.4% 3,564 72.7% 5,150 250 5.1%5111004 Computer Supplies 8,662 8,460 1,779 21.0% 3,049 36.0% 8,563 103 1.2%5111005 General Supplies 4,088 5,600 3,794 67.7% 6,503 116.1% 5,753 153 2.7%5111006 Bad Debt Expense5121002 Liability Insurance 86,483 96,051 51,168 53.3% 87,716 91.3% 92,881 -3,170 -3.3%5121003 Property Insurance 18,821 19,291 12,035 62.4% 20,632 106.9% 21,147 1,856 9.6%5121006 Claims 0 20,000 0 0.0% 0 0.0% 20,000 0 0.0%5121007 Dishonesty Bond Insurance 337 1,265 197 15.5% 337 26.6% 354 -911 -72.0%5132001 Telephone 14,370 12,200 8,166 66.9% 1,319 10.8% 12,200 0 0.0%5132002 Electric 265,158 260,397 121,754 46.8% 208,720 80.2% 260,397 0 0.0%5132003 Natural Gas 1,468 1,893 372 19.6% 638 33.7% 1,893 0 0.0%5132004 Water 20,976 21,785 9,484 43.5% 16,258 74.6% 27,156 5,371 24.7%5141002 Mailing Machine5141003 Copy Machine 5,714 5,415 2,928 54.1% 5,020 92.7% 5,415 0 0.0%5142005 Pagers 837 549 359 65.5% 616 112.2% 549 0 0.0%5142006 Alarm System 1,740 4,340 1,070 24.7% 1,834 42.3% 4,340 0 0.0%5142007 Radio System 0 2,900 0 0.0% 0 0.0% 2,900 0 0.0%5142008 Permits, Licenses and Fees 25,625 31,865 19,680 61.8% 33,738 105.9% 38,550 6,685 21.0%5152001 Diesel 12,643 13,693 10,499 76.7% 17,998 131.4% 17,858 4,165 30.4%5152002 Gasoline 8,064 11,252 3,746 33.3% 6,421 57.1% 14,065 2,813 25.0%5152003 Lubricants 4,312 2,700 13 0.5% 22 0.8% 2,700 0 0.0%5162001 Chemical-General 967 2,450 852 34.8% 1,461 59.6% 2,450 0 0.0%5162002 Maintenance 95 2,750 0 0.0% 0 0.0% 2,750 0 0.0%5162003 General5162004 Chemicals-Hypoclorite-Plant 62,347 56,700 24,843 43.8% 42,588 75.1% 56,700 0 0.0%5162005 Chemicals-Bisulfite 43,060 30,866 25,511 82.7% 43,733 141.7% 30,866 0 0.0%5162006 Chemicals-NaOCL-Pump Station 30,466 38,270 16,971 44.3% 29,093 76.0% 38,270 0 0.0%

15 of 70 3/9/2012





12



Projected as % of

Budgeted


13Increase/

(decrease)


%


5162007 Chemicals-Polymer 24,223 21,704 13,943 64.2% 23,902 110.1% 21,704 0 0.0%5162008 Chemicals-FeCl3 22,273 22,400 5,643 25.2% 9,673 43.2% 22,400 0 0.0%5162010 Chemicals-NaOH-Plant5172001 Lab Chemicals 788 1,500 529 35.3% 907 60.5% 1,500 0 0.0%5172002 Lab Maintenance Supplies 634 1,500 25 1.7% 42 2.8% 1,500 0 0.0%5172003 Lab General 10,569 7,750 8,242 106.3% 14,128 182.3% 7,750 0 0.0%5172004 Public Outreach Gen Supplies 11,945 8,400 322 3.8% 553 6.6% 8,400 0 0.0%5181001 Office Equipment 9,039 6,600 741 11.2% 1,270 19.2% 6,798 198 3.0%5182002 Vehicles 9,657 12,000 9,120 76.0% 15,554 129.6% 12,000 0 0.0%5182003 Building and Grounds 7,964 10,000 9,549 95.5% 16,370 163.7% 10,000 0 0.0%5182004 Pump Station 85,369 238,000 46,160 19.4% 79,132 33.2% 294,000 56,000 23.5%5182005 Plant Equipment 180,666 168,000 95,671 56.9% 164,007 97.6% 298,000 130,000 77.4%5182013 Facility Painting 0 20,000 0 0 20,000 0 0.0%5182014 Instrumentaion5184020 Leahate Delivery Expenses 1,9655184006 Sewer Line - HMB5184007 Sewer Line-GSD5184008 Sewer Line - MWSD5184009 Lift Station - HMB 0 0 5,776 0 0 05184010 Lift Station - GSD5184011 Lift Station-MWSD 0 0 2,060 0 0 05184012 SAM Collection Equipment 15,645 12,000 14,517 121.0% 24,687 205.7% 36,000 24,000 200.0%52310 Service/Bank Charges 3 100 0 0.0% 0 0.0% 100 0 0.0%52410 Interest Expense52510 Depreciation Expense5202001 Mechanical Tools 4,055 1,000 1,177 117.7% 2,018 201.8% 1,000 0 0.0%5202002 General Tools 2,003 1,720 275 16.0% 472 27.4% 1,756 36 2.1%53210 Fines and Penalties 0 3,000 0 0.0% 0 0.0% 3,000 0 0.0%Total Expenses 3,564,960 3,929,895 1,953,548 3,289,676 4,191,243 261,348

Net Operating Income (loss) 127,870 0 381,978 -10,417

16 of 70 3/9/2012

DRAFT JPA BUDGET

FISCAL YEAR 2012-13

17 of 70 3/9/2012


FY2010-11 FY2011-12 FY2012-13 % $

Admin Budget

General 1,090,522$ 1,167,646$ 1,148,933$ -1.6% ($18,713)Project -$ -$ -$ 0.0% $0

Total Admin Budget 1,090,522$ 1,167,646$ 1,148,933$ -1.6% ($18,713)

Treatment Budget

General 1,677,744$ 1,910,070$ 2,141,763$ 12.1% $231,693Project -$ 1,334,812$ 618,000$ -53.7% ($716,812)

Total Treatment Budg 1,677,744$ 3,244,882$ 2,759,763$ -15.0% ($485,119)

Non-Domestic Waste Source Control Program (NDWSCP)

General 31,017$ 25,328$ 36,281$ 43.2% $10,953Project -$ -$ -$ $0

Total NDWSCP Budge 31,017$ 25,328$ 36,281$ 43.2% $10,953

Total All JPA Budgets 2,799,284$ 4,437,856$ 3,944,977$ -11.1% ($492,879)

assessment allocations because, except for some admistrative costs, this program is funded entirely by commercial users and not the member agencies.

* Non-Domestic Waste Source Control Program (NDWSCP) costs are not included in

Budget Comparison

Expenditure Comparison by Budget Program Class, JPA


18 of 70 3/9/2012


FY2010-11 FY2011-12 FY2012-13 % $

General Budgets

Admin $1,090,522 $1,167,646 $1,148,933 -1.6% ($18,713)Treatment $1,677,744 $1,910,070 $2,141,763 12.1% $231,693NDWSCP $31,017 $25,328 $36,281 43.2% $10,953

Total General Budge $2,799,284 $3,103,044 $3,326,977 7.2% $223,933

Project Budgets

Admin $0 -$ -$ 0.0% $0Treatment $0 1,334,812$ 618,000$ -53.7% (716,812)$ NDWSCP $0 -$ -$ 0.0% $0

Total Project Budgets -$ 1,334,812$ 618,000$ -53.7% (716,812)$

Total All JPA Budget $2,799,284 $4,437,856 $3,944,977 -11.1% ($492,879)


Budget Comparison

Expenditure Comparison by Budget Program Type, JPA


19 of 70 3/9/2012

Admin/Treatment HMB GSD MWSD TotalFY2012-13 45.2% 33.4% 21.4% 100.0%FY2011-12 46.1% 33.4% 20.6% 100.0%Percent Change -1.9% -0.1% 3.9%

Flow in Mil Gal HMB GSD MWSD Other TotalMar 10 1.183 0.963 0.630 0.000 2.776Apr 10 0.890 0.695 0.377 0.000 1.962May 10 0.790 0.599 0.320 0.000 1.710Jun 10 0.820 0.582 0.338 0.000 1.740Jul 10 0.780 0.543 0.310 0.000 1.633Aug 10 0.623 0.438 0.295 0.000 1.356Sep 10 0.637 0.395 0.288 0.000 1.320Oct 10 0.703 0.457 0.322 0.041 1.492Nov 10 0.850 0.568 0.490 0.000 1.446Dec 10 0.618 0.449 0.299 0.055 1.365Jan 11 0.619 0.502 0.336 0.053 1.457Feb 11 0.552 0.495 0.334 0.001 1.382

Average 0.755 0.557 0.362 0.012 1.637

Comparison of Precentage Allocations, JPA


20 of 70 3/9/2012

Annual Assessments HMB GSD MWSD Total

Admin General 498,509$ 367,841$ 235,897$ 1,102,247$ Admin Project -$ -$ -$ Treatment General 957,500$ 706,523$ 453,093$ 2,117,116$ Treatment Project 279,336$ 206,412$ 132,252$ 618,000$ NDWSCP General -$ -$ -$ -$ NDWSCP Project -$ -$ -$ -$

Annual Total 1,735,345$ 1,280,776$ 821,242$ 3,837,362$

Monthly Total 144,612$ 106,731$ 68,437$ 319,780$

Member Agency Assessments, JPA

FY2012-13


21 of 70 3/9/2012


Admin -$ -$ -$ -$ 0.0%Treatment -$ -$ 279,336$ 279,336.00$ 0.0%NDWSCP -$ -$ -$ -$ 0.0%

Total -$ -$ 279,336$ 279,336.00$ 0.0%Monthly Total -$ -$ 23,278$ 23,278.00$ 0.0%

Actual Current Proposed ChangeFY2010-11 FY2011-12 FY2012-13 $ %

Admin -$ -$ -$ -$ 0.0%Treatment -$ 800,892$ 206,412$ (594,480)$ -74.2%NDWSCP -$ -$ -$ -$ 0.0%

Total -$ 800,892$ 206,412$ (594,480) -74.2%Monthly Total -$ 66,741$ 17,201$ (49,540) -74.2%


Admin -$ -$ -$ -$ 0.0%Treatment -$ 533,920$ 132,252$ (401,668)$ -75.2%NDWSCP -$ -$ -$ -$ 0.0%

Total -$ 533,920$ 132,252$ (401,668) -75.2%Monthly Total -$ 44,493$ 11,021$ (33,472) -75.2%

Total -$ 1,334,812$ 618,000$




Member Angency Project and Capital Assessment Comparison, JPA


FY2012-13

22 of 70 3/9/2012


Admin 504,335$ 515,417$ 498,509$ (16,908) -3.3%Treatment 865,899$ 868,461$ 957,500$ 89,039 10.3%NDWSCP -$ -$ -$ -$

Total 1,370,234$ 1,383,878$ 1,456,009$ 72,131 5.2%Monthly Total 114,186$ 115,323$ 121,334$ 6,011 5.2%


Admin 316,383$ 373,373$ 367,841$ (5,532) -1.5%Treatment 543,190$ 629,122$ 706,523$ 77,401 12.3%NDWSCP -$ -$ -$

Total 859,573$ 1,002,495$ 1,074,364$ 71,869 7.2%Monthly Total 71,631$ 83,541$ 89,530$ 5,989 7.2%


Admin 218,388$ 229,967$ 235,897$ 5,930 2.6%Treatment 374,942$ 387,487$ 453,093$ 65,606 16.9%NDWSCP -$ -$ -$ -$

Total 593,330$ 617,454$ 688,990$ 71,536 11.6%Monthly Total 49,444$ 51,455$ 57,416$ 5,961 11.6%

Total 2,823,137$ 3,003,827$ 3,219,362$





Member Angency Operations and Maintenance Assessment Comparison, JPA


FY2012-13

23 of 70 3/9/2012


7 Month to date




12

Income / Expenditures to

date% to date Projected

Projected as % of

Budgeted


13Increase/

(decrease)


%

Income Accounts4011001 Operating Fund Admin Operating HMB 504,335 515,417 300,657 58.3% 515,412 100.0% 498,509 -16,908 -3.3%4011002 Operating Fund Admin Operating GSD 316,383 373,373 217,798 58.3% 373,368 100.0% 367,841 -5,532 -1.5%4011003 Operating Fund Admin Operating MWSD 218,388 229,967 134,148 58.3% 229,968 100.0% 235,897 5,930 2.6%Total Assessments 1,039,106 1,118,757 652,603 58.3% 1,118,748 100.0% 1,102,247 -16,510 -1.5%

4043001 NDWSCP Revenue-Operating4043003 NDWSCP Revenue - Late Fee4081001 Treatment Trucked Waste40810 Misc. Revenue 2,110 500 2,161 432.3% 3,705 741.1% 500 0 0.0%40850 Grant Revenue41110 Leachate Revenue40610 Insurance Dividend 20,677 25,000 9,960 39.8% 17,074 68.3% 25,000 0 0.0%40910 Interest Revenue Operating 28,630 23,389 9,573 40.9% 16,411 70.2% 21,370 -2,019 -8.6%Total Income 1,090,522 1,167,646 674,298 57.7% 1,155,939 99.0% 1,149,117 -18,529 -1.6%

Expense Accounts50110 Directors Fees 8,600 10,200 3,200 31.4% 5,486 53.8% 10,200 0 0.0%5021001 Productive Payroll-Admin. 416,372 440,141 232,388 52.8% 398,380 90.5% 420,141 -20,000 -4.5%5021002 Overtime-Admin. 1,626 2,000 692 34.6% 1,186 59.3% 2,000 0 0.0%5021003 Restricted Standby Pay-Admin5021004 Benefits-Admin 151,628 146,486 85,268 58.2% 146,173 99.8% 161,441 14,955 10.2%5021006 Overtime Meals-Admin 0 100 0.0% 0 0.0% 100 0 0.0%5021007 Temporary 53,090 48,800 28,965 59.4% 49,655 101.8% 52,768 3,968 8.1%5021008 Retire Benefits-Admin 13,770 2,656 1,520 57.2% 2,606 98.1% 2,656 0 0.0%5031002 Fingerprinting5031003 Employee Physicals 500 0 0.0% 0 0.0% 500 0 0.0%5041001 Personnel Assistance 10,500 10,864 6,125 56.4% 10,500 96.6% 10,500 -364 -3.4%5041002 Audit Fees 27,000 29,850 21,050 70.5% 36,086 120.9% 30,300 450 1.5%5041003 Engineering Fees 83,452 80,000 11,840 14.8% 20,296 25.4% 100,000 20,000 25.0%5041004 Legal Fees 119,708 102,000 50,813 49.8% 87,108 85.4% 101,100 -900 -0.9%5041005 Payroll Costs 6,308 6,500 2,649 40.8% 4,542 69.9% 6,708 208 3.2%5041006 Other Professional Services 52,763 111,024 34,558 31.1% 59,242 53.4% 76,024 -35,000 -31.5%5051001 Janitorial 11,362 12,016 4,950 41.2% 8,486 70.6% 13,396 1,380 11.5%5052002 Laundry Service5052003 Outside Lab Analysis5052004 Inspections5052005 Calibration5054006 Outside Service- HMB

General Budget - Administration

24 of 70 3/9/2012


7 Month to date




12



Projected as % of

Budgeted


13Increase/

(decrease)


%


5054007 Outside Service- GSD5052009 Solid Waste5052013 Maintenance Project Management5054004 Technical/Consulting Services 12,885 21,900 3,115 14.2% 5,340 24.4% 18,300 -3,600 -16.4%50610 Memberships and Dues 15,957 15,400 10,625 69.0% 18,214 118.3% 16,190 790 5.1%50710 Printing and Publications 2,412 2,500 656 26.2% 1,124 45.0% 2,500 0 0.0%50810 Skills Improvements 1,068 1,200 1,110 92.5% 1,903 158.6% 1,200 0 0.0%50910 Meetings and Travel 2,852 3,072 1,494 48.6% 2,560 83.3% 3,072 0 0.0%5101004 Safety Physicals5102001 Safety Training 1,320 3,375 660 19.6% 1,131 33.5% 1,500 -1,875 -55.6%5102002 Safety Shoes5102003 Personal Safety Equipment5102005 Safety Equipment5111001 Postage 3,773 2,750 799 29.1% 1,370 49.8% 2,750 0 0.0%5111002 Equipment Rental5111003 Office Supplies 4,029 4,500 2,079 46.2% 3,564 79.2% 4,635 135 3.0%5111004 Computer Supplies 2,745 3,460 1,010 29.2% 1,732 50.1% 3,563 103 3.0%5111005 General Supplies 4,005 4,100 3,788 92.4% 6,494 158.4% 4,223 123 3.0%5111006 Bad Debt Expense5121002 Liability Insurance 34,593 37,381 20,467 54.8% 35,087 93.9% 37,152 -229 -0.6%5121003 Property Insurance 18,821 19,291 12,035 62.4% 20,632 106.9% 21,147 1,856 9.6%5121006 Claims 0 20,000 0.0% 0 0.0% 20,000 0 0.0%5121007 Dishonesty Bond Insurance 337 1,265 197 15.5% 337 26.6% 354 -911 -72.0%5132001 Telephone 14,370 12,200 770 6.3% 1,319 10.8% 12,200 0 0.0%5132002 Electric5132003 Natural Gas5132004 Water5141002 Mailing Machine 4385141003 Copy Machine 5,714 5,415 2,928 54.1% 5,020 92.7% 5,415 0 0.0%5142005 Pagers5142006 Alarm System5142007 Radio System5142008 Permits, Licenses and Fees 0 17 0.0% 30 0.0% 0 05152001 Diesel5152002 Gasoline5152003 Lubricants5162001 Chemical-General5162002 Maintenance5162003 General5162004 Chemicals-Hypoclorite-Plant

25 of 70 3/9/2012


7 Month to date




12



Projected as % of

Budgeted


13Increase/

(decrease)


%


5162005 Chemicals-Bisulfite5162006 Chemicals-NaOCL-Pump Station5162007 Chemicals-Polymer5162008 Chemicals-FeCl35162010 Chemicals-NaOH-Plant5172001 Lab Chemicals5172002 Lab Maintenance Supplies5172003 Lab General5172004 Public Outreach Gen Supplies5181001 Office Equipment 9,022 6,600 741 11.2% 1,270 19.2% 6,798 198 3.0%5182002 Vehicles 0 475182003 Building and Grounds5182004 Pump Station5182005 Plant Equipment5182013 Facility Painting5182014 Instrumentaion5184020 Leahate Delivery Expenses5184006 Sewer Line - HMB5184007 Sewer Line-GSD5184008 Sewer Line - MWSD5184009 Lift Station - HMB5184010 Lift Station - GSD5184011 Lift Station-MWSD5184012 SAM Collection Equipment52310 Service/Bank Charges 3 100 0 100 0 0.0%52410 Interest Expense52510 Depreciation Expense5202001 Mechanical Tools5202002 General Tools53210 Fines and PenaltiesTotal Expenses 1,090,522 1,167,646 546,555 46.8% 936,870 80.2% 1,148,933 -18,713 -1.6%

Net Operating Income (loss) -0 0 127,743 184

26 of 70 3/9/2012



Acct # Account NameActual '10-

11


12



Projected as % of

Budgeted


13Increase/

(decrease)Increase/

(decrease) %

Income Accounts4011001 Operating Fund Admin Operating HMB 865,899 868,461 506,604 58.3% 868,464 100.0% 957,500 89,039 10.3%4011002 Operating Fund Admin Operating GSD 543,190 629,122 366,989 58.3% 629,124 100.0% 706,523 77,401 12.3%4011003 Operating Fund Admin Operating MWSD 374,942 387,487 226,037 58.3% 387,492 100.0% 453,093 65,606 16.9%Total Assessments 1,784,031 1,885,070 1,099,630 58.3% 1,885,080 100.0% 2,117,116 232,046 12.3%

4043001 NDWSCP Revenue-Operating4043003 NDWSCP Revenue - Late Fee4081001 Treatment Trucked Waste 24,110 25,000 11,734 46.9% 20,116 80.5% 25,000 0 0.0%40810 Misc. Revenue 6,507 22140850 Grant Revenue 0 37,50041110 Leachate Revenue 15,482 4,55840610 Insurance Dividend 40910 Interest Revenue OperatingTotal Income 1,830,130 1,910,070 1,153,643 60.4% 1,905,196 99.7% 2,142,116 232,046 12.1%

Expense Accounts50110 Directors Fees5021001 Productive Payroll-Admin. 326,241 332,065 189,275 57.0% 324,471 97.7% 342,508 10,443 3.1%5021002 Overtime-Admin. 22,791 21,044 12,183 57.9% 20,886 99.2% 20,885 -159 -0.8%5021003 Restricted Standby Pay-Admin5021004 Benefits-Admin 143,528 163,890 80,727 49.3% 138,389 84.4% 175,022 11,132 6.8%5021006 Overtime Meals-Admin 19 100 0.0% 0 0.0% 100 0 0.0%5021007 Temporary5021008 Retire Benefits-Admin 10,161 1,328 760 57.2% 1,303 98.1% 2,760 1,432 107.8%5031002 Fingerprinting5031003 Employee Physicals 2,250 0.0% 0 0.0% 2,250 0 0.0%5041001 Personnel Assistance5041002 Audit Fees5041003 Engineering Fees 2,2755041004 Legal Fees5041005 Payroll Costs5041006 Other Professional Services 1,268 9,8095051001 Janitorial5052002 Laundry Service 14,150 14,437 8,031 55.6% 13,768 95.4% 14,437 -0 0.0%5052003 Outside Lab Analysis 38,044 32,559 21,234 65.2% 36,400 111.8% 32,559 0 0.0%5052004 Inspections 51,247 65,015 54,861 84.4% 94,048 144.7% 65,015 0 0.0%5052005 Calibration 2,752 5,000 2,191 43.8% 3,756 75.1% 6,000 1,000 20.0%

General Budget - Treatment

27 of 70 3/9/2012




11


12



Projected as % of

Budgeted


13Increase/

(decrease)Increase/

(decrease) %


5054006 Outside Service- HMB5054007 Outside Service- GSD 05052009 Solid Waste 157,792 157,197 78,288 49.8% 134,208 85.4% 166,334 9,137 5.8%5052013 Maintenance Project Management 107 15,000 0.0% 0 0.0% 15,000 0 0.0%5054004 Technical/Consulting Services 650 3,35050610 Memberships and Dues 132 3,45350710 Printing and Publications 1,500 0.0% 0 0.0% 1,500 0 0.0%50810 Skills Improvements 4,027 1,800 3,516 195.3% 6,027 334.8% 1,800 0 0.0%50910 Meetings and Travel 205 1,000 0.0% 0 0.0% 1,000 0 0.0%5101004 Safety Physicals 05102001 Safety Training 1,640 6,048 24 0.4% 41 0.7% 2,250 -3,798 -62.8%5102002 Safety Shoes 1,378 1,320 220 377 28.6% 1,320 0 0.0%5102003 Personal Safety Equipment 1,403 1,500 156 10.4% 267 17.8% 1,500 0 0.0%5102005 Safety Equipment 4,077 1,480 1,218 82.3% 2,088 141.1% 1,540 60 4.1%5111001 Postage5111002 Equipment Rental 69,903 100,000 29,288 29.3% 50,208 50.2% 100,000 0 0.0%5111003 Office Supplies 250 0 0.0% 258 8 3.2%5111004 Computer Supplies 5,917 5,000 769 15.4% 1,318 26.4% 5,000 0 0.0%5111005 General Supplies 84 1,000 0.0% 0 0.0% 1,030 30 3.0%5111006 Bad Debt Expense5121002 Liability Insurance5121003 Property Insurance5121006 Claims5121007 Dishonesty Bond Insurance5132001 Telephone 7,3965132002 Electric 265,158 260,397 121,754 46.8% 208,720 80.2% 260,397 0 0.0%5132003 Natural Gas 1,468 1,893 372 19.6% 638 33.7% 1,893 0 0.0%5132004 Water 19,512 19,008 7,818 41.1% 13,402 70.5% 24,152 5,144 27.1%5141002 Mailing Machine5141003 Copy Machine5142005 Pagers 837 549 359 65.5% 616 112.2% 549 0 0.0%5142006 Alarm System 1,740 4,340 1,070 24.7% 1,834 42.3% 4,340 0 0.0%5142007 Radio System 0 2,900 0.0% 0 0.0% 2,900 0 0.0%5142008 Permits, Licenses and Fees 25,625 31,865 19,663 61.7% 33,708 105.8% 38,550 6,685 21.0%5152001 Diesel 6,325 8,893 6,985 78.5% 11,975 134.7% 11,858 2,965 33.3%5152002 Gasoline 4,467 6,452 2,185 33.9% 3,746 58.1% 8,065 1,613 25.0%5152003 Lubricants 4,312 2,450 13 0.5% 22 0.9% 2,450 0 0.0%5162001 Chemical-General 967 2,450 852 34.8% 1,461 59.6% 2,450 0 0.0%5162002 Maintenance 95 2,250 0 0.0% 0 0.0% 2,250 0 0.0%

28 of 70 3/9/2012




11


12



Projected as % of

Budgeted


13Increase/

(decrease)Increase/

(decrease) %


5162003 General5162004 Chemicals-Hypoclorite-Plant 62,347 56,700 24,843 43.8% 42,588 75.1% 56,700 0 0.0%5162005 Chemicals-Bisulfite 43,060 30,866 25,511 82.7% 43,733 141.7% 30,866 0 0.0%5162006 Chemicals-NaOCL-Pump Station 30,466 38,270 16,971 44.3% 29,093 76.0% 38,270 0 0.0%5162007 Chemicals-Polymer 24,223 21,704 13,943 64.2% 23,902 110.1% 21,704 0 0.0%5162008 Chemicals-FeCl3 22,273 22,400 5,643 25.2% 9,673 43.2% 22,400 0 0.0%5162010 Chemicals-NaOH-Plant5172001 Lab Chemicals 788 1,500 529 35.3% 907 60.5% 1,500 0 0.0%5172002 Lab Maintenance Supplies 634 1,500 25 1.7% 42 2.8% 1,500 0 0.0%5172003 Lab General 10,569 7,500 8,242 109.9% 14,128 188.4% 7,500 0 0.0%5172004 Public Outreach Gen Supplies 11,943 8,400 322 3.8% 553 6.6% 8,400 0 0.0%5181001 Office Equipment5182002 Vehicles 2,822 6,000 1,149 19.1% 1,969 32.8% 6,000 0 0.0%5182003 Building and Grounds 7,964 10,000 9,549 95.5% 16,370 163.7% 10,000 0 0.0%5182004 Pump Station 85,369 238,000 46,160 19.4% 79,132 33.2% 294,000 56,000 23.5%5182005 Plant Equipment 180,555 168,000 95,671 56.9% 164,007 97.6% 298,000 130,000 77.4%5182013 Facility Painting 20,000 0 0.0% 20,000 05182014 Instrumentaion5184020 Leahate Delivery Expenses 1,9655184006 Sewer Line - HMB5184007 Sewer Line-GSD5184008 Sewer Line - MWSD5184009 Lift Station - HMB 5,7765184010 Lift Station - GSD5184011 Lift Station-MWSD 2,0605184012 SAM Collection Equipment 11752310 Service/Bank Charges52410 Interest Expense52510 Depreciation Expense5202001 Mechanical Tools 2,894 1,000 1,177 117.7% 2,018 201.8% 1,000 0 0.0%5202002 General Tools 1,542 1,000 259 25.9% 445 44.5% 1,000 0 0.0%53210 Fines and Penalties 3,000 0.0% 0 0.0% 3,000 0 0.0%Total Expenses 1,677,744 1,910,070 927,732 48.6% 1,532,238 80.2% 2,141,763 231,693 12.1%

Net Operating Income (loss) 152,386 0 225,912 353

29 of 70 3/9/2012



Acct # Account Name Actual '10-11Budgeted

Amount '11-12

Income / Expenditure

s to date% to date Projected

Projected as % of

Budgeted


13Increase/

(decrease)Increase/

(decrease) %

Income Accounts4011001 Operating Fund Admin Operating HMB4011002 Operating Fund Admin Operating GSD4011003 Operating Fund Admin Operating MWSDTotal Assessments

4043001 NDWSCP Revenue-Operating 21,036 25,078 24,310 96.9% 41,674 166.2% 25,078 0 0.0%4043003 NDWSCP Revenue - Late Fee 511 250 947 378.8% 1,624 250 0 0.0%4081001 Treatment Trucked Waste40810 Misc. Revenue 40850 Grant Revenue41110 Leachate Revenue40610 Insurance Dividend 40910 Interest Revenue OperatingTotal Income 21,547 25,328 25,257 99.7% 43,298 25,328 0

Expense Accounts50110 Directors Fees5021001 Productive Payroll-Admin. 19,784 16,165 16,335 101.0% 28,002 22,388 6,223 38.5%5021002 Overtime-Admin.5021003 Restricted Standby Pay-Admin5021004 Benefits-Admin 10,822 8,163 7,786 95.4% 13,348 12,893 4,730 57.9%5021006 Overtime Meals-Admin5021007 Temporary5021008 Retire Benefits-Admin 4125031002 Fingerprinting5031003 Employee Physicals5041001 Personnel Assistance5041002 Audit Fees5041003 Engineering Fees5041004 Legal Fees5041005 Payroll Costs5041006 Other Professional Services5051001 Janitorial5052002 Laundry Service5052003 Outside Lab Analysis5052004 Inspections5052005 Calibration5054006 Outside Service- HMB5054007 Outside Service- GSD5052009 Solid Waste

General Budget - NDWSCP

30 of 70 3/9/2012




Amount '11-12



Projected as % of

Budgeted


13Increase/

(decrease)Increase/

(decrease) %


5052013 Maintenance Project Management5054004 Technical/Consulting Services50610 Memberships and Dues50710 Printing and Publications 100 0 0.0% 0 100 0 0.0%50810 Skills Improvements 300 0 0.0% 0 300 0 0.0%50910 Meetings and Travel 100 0 0.0% 0 100 0 0.0%5101004 Safety Physicals5102001 Safety Training5102002 Safety Shoes5102003 Personal Safety Equipment5102005 Safety Equipment5111001 Postage 250 0 0.0% 0 250 0 0.0%5111002 Equipment Rental5111003 Office Supplies5111004 Computer Supplies5111005 General Supplies5111006 Bad Debt Expense5121002 Liability Insurance5121003 Property Insurance5121006 Claims5121007 Dishonesty Bond Insurance5132001 Telephone5132002 Electric5132003 Natural Gas5132004 Water5141002 Mailing Machine5141003 Copy Machine5142005 Pagers5142006 Alarm System5142007 Radio System5142008 Permits, Licenses and Fees5152001 Diesel5152002 Gasoline5152003 Lubricants5162001 Chemical-General5162002 Maintenance5162003 General5162004 Chemicals-Hypoclorite-Plant5162005 Chemicals-Bisulfite5162006 Chemicals-NaOCL-Pump Station5162007 Chemicals-Polymer5162008 Chemicals-FeCl3

31 of 70 3/9/2012




Amount '11-12



Projected as % of

Budgeted


13Increase/

(decrease)Increase/

(decrease) %


5162010 Chemicals-NaOH-Plant5172001 Lab Chemicals5172002 Lab Maintenance Supplies5172003 Lab General 250 0 0.0% 0 250 0 0.0%5172004 Public Outreach Gen Supplies5181001 Office Equipment5182002 Vehicles5182003 Building and Grounds5182004 Pump Station5182005 Plant Equipment5182013 Facility Painting5182014 Instrumentaion5184020 Leahate Delivery Expenses5184006 Sewer Line - HMB5184007 Sewer Line-GSD5184008 Sewer Line - MWSD5184009 Lift Station - HMB5184010 Lift Station - GSD5184011 Lift Station-MWSD5184012 SAM Collection Equipment52310 Service/Bank Charges52410 Interest Expense52510 Depreciation Expense5202001 Mechanical Tools5202002 General Tools53210 Fines and PenaltiesTotal Expenses 31,017 25,328 24,121 95.2% 41,351 36,281 10,953 43.2%

Net Operating Income (loss) -9,471 0 1,136 -10,953

32 of 70 3/9/2012

REVENUE

‐ ‐ ‐ Insurance Dividend 25,000$

Proposed anticipated dividend is approximately the 5 yr average.

40810 Misc. Revenue 500$

such as credits, refunds, public records fees.

Proposed anticipated misc revenue is approximately the 5 yr average.

40910 Interest Revenue 21,370$

Approx

Item Balance Revenue

$19,458

$1,915

EXPENSES

50110 Directors Fees 10,200$

Item No Rate Cost

12 $600 $7,200

6 $300 $1,800

Special Meetings 2 $600 $1,200

SEWER AUTHORITY MID‐COASTSIDE

PROPOSED FY2012‐2013 BUDGET

Class: ADMINISTRATION

Regular Meetings

SAM is a member of the California Sanitation Risk Management Authority, an

insurance pool. Each year, depending on the pool's performance, CSRMA

might issue dividends to pool members.

This is a generic revenue account for unanticipated revenue

This is anticipated average 0.44% interest earned on SAM's Investment Funds,

(Local Agency Investment Fund (LAIF), and current rate of 0.45% interest

earned on SAM's FNB money market account).

LAIF January 2012 $4,422,353

Money Market February 2012 $425,663

Fees paid to SAM Directors for Board, Committee and Special meeting

attendance.

Committee Meetings

33 of 70 3/9/2012

5021001 Productive Payroll 420,141$

Item Cost

$420,141

COLA $0

Step increase $0

5021002 Overtime 2,000$

5021004 Benefits 161,441$

Item Cost

$94,226

$32,163

$10,342

$11,816

$707

$12,187

This is salary for one represented and Mgmt Staff in Adming. This total

reflects no continuation of a COLA for this fiscal year and no step increases

because unrepresented employee in Admin is at top step.

Salary (3.925 Employees)

This is for overtime pay to represented employees. SAM has an MOU with

Stationary Engineers Local 39. That MOU specifies the conditions and

amounts for overtime pay. For this account class, $3,000 ‐ $5,000 in overtime

is historically typical, and utilized by represented employee attendance at SAM

Board, Workshop and Committee meetings, special projects, and other urgent

needs.

This account is used for MOU‐required benefits for represented and Mgmt

staff in Admin. SAM provides CalPERS retirement (2%@55), medical insurance,

dental insurance, vision insurance, and ADD/Life Ins. for its employees, and

457K Contribution for Mgmt staff.

CalPERS retirement cost increase of 1.212%, Medical insurance cost increase 3

yr avg. is estimated at 6.99%; Dental increase estimated at 6.19%; ADD Life

Insurance increase is estimated at 6.19%; Vision insurance increase is

projected to 3.71%.

CalPERS retirement

Medical

Workers Comp/Medicare

Dental/ADD/Life

Vision457K Contrib

34 of 70 3/9/2012

5021006 Overtime Meals 100$

5021007 Temporary Assistance 52,768$

Temp Hrly Rate Approx Hrs Cost

1 $34 1552 $52,768

5021008 Retiree Benefits 2,656$

5031003 Employee Physicals 500$

Descrip Freq Rate Cost

Pre‐Employment 1 $220 $220

Fit for Duty/Return to Work 2 $113 $226

Alcohol /Substance 1 $57 $57

5041001 Personnel Assistance 10,500$

Monthly

Item Mos. Fee Cost

12 $875 $10,500

This account is used for MOU‐required overtime meal allowance for one

represented employee in Admin (estimate of 5 overtime meals at $20.00 ea).

SAM has a need contract for the services of a temporary employees. Typically

this is for administrative support through improved records retention,

telephone/reception support, vacation coverage, and other special projects.

This account is for CalPERS mandatory contribution towards retiree medical

benefits. SAM provides the minimum required contribution for its two (2)

Administration retired employees at $108 per month for the first six months

of FY2011‐12 and an estimated a cost increase of 5 % for the remaining six

months.

Costs associated w/various medical/pre‐employment exams

For the services of day‐to‐day management consulting, labor relations, MOU

negotiations, and grievances.

Consultant

35 of 70 3/9/2012

5041002 Audit Fees 30,300$

Descrip Cost

Audit $21,500

Audit Support from SAM Accountant $8,800

5041003 Engineering Fees 100,000$

Item Cost

$0

$50,000

$50,000

5041004 Legal Fees 101,100$

Approx

Item Hrly Rate Hrs Cost

$250 290 $72,500

$260 72 $18,720

$300 33 $9,900

5041005 Payroll Costs 6,708$

Period

Item Periods Fee Cost

26 $258 $6,708

General Counsel

Fees for SAM's FY 2011‐12 Financial audit, CA State Controllers Annual Report,

Statistical Reports, preparation and fees for Comprehensive Annual Financial

Report, and application of new Statements on Auditing Standards (SASs).

Costs associated with engineering services. Typically these are unanticipated

advisory reports or engineering studies.

SSMP Review

NOTE: Engineering fees associated with a project are not budgeted here, but

are budgeted within the associated project.

These are costs associated primarily with the SAM Board's general counsel

attendance at meetings and general advice to the Board and staff throughout

the year. It also includes costs for special counsel.

Repair/replacement

Infrastructure inventory, condition assessment and

vulnerability assessment.

Labor Attorney

Special Counsel

These are costs associated with computer payroll process service at approx

$250 per pay‐period, (26). Payroll process includes paychecks, tax services,

quarterly payroll reports, annual W‐2's, and other reports.

Payroll Service36 of 70 3/9/2012

5041006 Other Professional Services 76,024$

Item Cost

12 $3,074 $38,000

IWMP support $7,000

Records Retention 12 $307 $3,684

SAM Policy Review and update $25,000

Web design support $2,340

5051001 Janitorial 13,396$

Item No Rate Cost

12 $700 $8,400

Qrtly Janitorial Portola P.S 4 $250 $1,000

Steam Clean Restroom Tile 12 $133 $1,596

Admin Carpet Cleaning 6 $400 $2,400

These expenses are for accounting services, website maintenance, and other

services (other than legal, engineering, and technical services).

This includes monthly and period accounting services for SAM, including

monthly financial reports to the Board, budget support, NDWSCP and Member

Agency billing, and other services as requested. It also includes consultant for

easement recordings, continued Integrated Watershed Management Plan

support, records storage, and web design support and remove of NPDES

assistance for $35K. Many of SAM personnel, financial and management

policies need review and revision. Staff will engage the support of experts in

personnel policy and financial policies to help them rewrite the procedures

Accounting

These are costs associated with Janitorial service to SAM Plant Admin and

Portola Pump Station buildings and for specialty cleanings.

Janitorial Monthly fee

37 of 70 3/9/2012

5054004 Technical/Consulting Services 18,300$

Item Mtgs $/mtg Cost

Video Recording services 12 275 $3,300

Computer/website services $10,200

Financial Consultant 4,800

50610 Memberships and Dues 16,190$

Item No Rate Cost

$8,200

$2,500

$2,20013 $133 $1,700

$950

$300

$200

$55

AWWA $85

50710 Printing and Publications 2,500$

This account includes costs of a financial consultant to address concerns

identified by the Board and the member agencies, including cost sharing,

reserves, budget documentation, and others.

These expenses are for computer services, website maintenance, video

recordings and other services (other than legal, engineering, and technical

services).

This includes monthly and period service to SAM's server, backup systems,

email/spam, and repairs. This year, video recording services are included for

12 meetings.

These are costs associated with SAM and employee membership in

professional organizations. They include CASA, BACWA, WEF, USA,

WateReuse, GFOA, CSDA and employee membership in CWEA and WEF.

California Association of Sanitation Agencies (CASA)

Bay Area Clean Water Agencies (BACWA)

WateReuse Foundation and Association

Ca Water Env. AssocCA Special District Association (CSDA)

Underground Services Alert

Government Finance Officers Association (GFOA)

These are costs associated with printing. Includes SAM checks, envelopes,

letterhead, public notices, Fed and State Mandatory posters and other

Costco

38 of 70 3/9/2012

50810 Skills Improvements 1,200$

Item No Rate Cost

4 $300 $1,200

50910 Meetings and Travel 3,072$

Item No Rate Cost

6 $512 $3,072

5102001 Safety Training 1,500$

These are costs associated with safety training.

Item No of staff Rate Cost

Cintas Safety Training 4 $375 $1,500

5111001 Postage 2,750$

Item Cost

Postage $1,141

Overnight $740

Meter Rental $449

Shipping $105

Meter Reset fees $80

Rate Change Software $235

5111003 Office Supplies 4,635$

These are costs associated with office supplies ‐ paper pens, clips etc.

5111004 Computer Supplies 3,563$

Various Courses

These are costs associated with employee skill improvements ‐ sending

employees to 1 or 2 day seminars or workshops.

These are costs associated with Admin employee meeting, conference,

seminar costs and associated travel costs. In FY2012‐13, budgeting for 6

meetings amongst CASA, WateReuse, CSDA, and CWEA.

Meetings

These are costs associated with Admin, Treatment, and Collections

departments postage, annual meter rental, reset fees, parts, shipping fees,

postal rate changes, software and overnight mailings.

These are costs associated with computer and computer printer supplies and 39 of 70 3/9/2012

5111005 General Supplies 4,223$

5121002 Liability Insurance 37,152$

5121003

Property

Insurance 21,147$

5121006 Claims 20,000$

5121007 Dishonesty Bond Insurance 354$

5132001 Telephone 12,200$

5141003 Copy Machine 5,415$

For shared supplies other than those specified elsewhere (sponges, plates,

restroom, batteries, garbage liners, frames, hand sanitizer, coffee, and

cleaning and other various supplies.)

Liability insurance for SAM operations per insurance carrier, to increase by

approx 7.5% in 2012.

Property insurance for SAM operations. The current annual cost is

approximately $19,291 and is expected to increase, per insurance carrier, by

10% in 2012.

These are usually insurance deductibles associated with insurance claims.

There is one open claim at this time.

These are costs associated with SAM's telephone lines and equipment. These

costs include alarm system lines, DSL line, Centrex Coastside emergency

response system, incoming telephone lines and associated troubleshooting

services.

These are costs associated with SAM's photocopier, includes costs for B&W

and color copies, toner, and annual maintenance fees.

This insurance is for protection against forgery, alteration of docs, inside

/outside premises theft of monies, robbery or safe burglary of other property,

computer fraud, funds tranfer fraud .

40 of 70 3/9/2012

5181001 Office Equipment 6,798$

52310 Service/Bank Charges 100$

Costs for bank fees or charges

These are costs for the purchase and maintenance of small office equipment

including chairs, tables, file cabinets, floor signs, recorders, microphones,

water units and other misc items.

41 of 70 3/9/2012

REVENUE

4081001 Treatment Trucked Waste $25,000

Item kgal $/kgal Revenue

Excess Irrigation Water 15826 1.15 $18,200

Trucked wastes Reg and Leachate 68 100 $6,800

EXPENSES


Item

$341,740

COLA $0

Est. Step Incr/Certifications $768

5021002 Overtime 20,885$

SAM has a program to accept trucked waste, excess irrigation water, and landfill

leachate. This program generates revenue based on the volume of product

discharged into the treatment plant. This projected revenue is based on actual

revenue from month February 11 thru month January 12.

This is salary for employees in this account class. This total reflects no COLA for

the s fiscal year because the memorandum of understanding (MOU) expired at

the end of the 2010 calendar year. The total also includes one 2.5% increase for

staff with advanced certification.

Salary (4.00 FTEs)


Stationary Engineers Local 39. That MOU specifies the conditions and amounts

for overtime pay. For this account class, we projected the FY2011‐12 total based

upon the actuals thru February 12. Overtime is used for SAM pump and lift

station callouts, emergency response to alarm conditions and storm related

staffing.



Class: TREATMENT

42 of 70 3/9/2012

5021004 Benefits 175,022$

Item Cost

$73,712

$61,788

$19,805

$18,543

$1,175


Item No Rate Cost

5 $20 $100

5021008 Retiree Benefits 2,760$

5031003 Employee Physicals 2,250$

Costs associated with various medical examinations and required innoculations.

Descrip No Rate Cost

Hep B Series (3) 6 $255 $1,530

Respirator 6 $120 $720

This account is used for MOU‐required benefits. SAM provides CalPERS

retirement (2%@55), medical insurance, dental insurance, vision insurance, and

ADD/Life Insurance for its employees.

CalPERS retirement cost increase of 1.212%, Medical insurance cost increase 3 yr

avg. is estimated at 6.99%; Dental increase estimated at 6.19%; ADD Life

Insurance increase is estimated at 6.19%; Vision insurance increase is projected

to 3.71%.

Instances per year

This account is for CalPERS mandatory contribution towards retiree medical

benefits. SAM provides the minimum required contribution for its two (2)

Treatment retired employee at $108 per month for the first six months of

FY2012‐13 and an estimated a cost increase of 5% for the remaining six months.

CalPERS retirement

Medical


Dental/ADD/Life

Vision

This account is used for MOU‐required overtime meals.

43 of 70 3/9/2012

5052002 Laundry Service 14,437$

Item Units/Year Rate Cost

52 $278 $14,437

5052003 Outside Lab Analysis 32,559$

Item No Rate Cost

56 $275 $15,400

12 $741 $8,892

1 $3,473 $3,473

1 $2,000 $2,000

20 $72 $1,440

4 $251 $1,004

1 $350 $350

5052004 Inspections 65,015$

Item Cost

$22,915

$12,000

$8,000

$6,500

Pumps $5,000

$9,550

$525

$525

These are costs associated with the laundering of MOU‐required uniforms,

safety mats, and shop rags.

Uniform Service (per Ee)

These are costs associated with NPDES permit‐required lab analyses.

San Mateo County Labs

These are costs associated with required periodic inspections by third party

experts of SAM facilities and equipment.

Generators

Power Distribution

Boilers/Flare

Outfall

Motor Control Centers

SBSA

Alpha Labs, Annual

First Flush

Ammonia, Distilled (Ocean)

Alpha Labs, Quarterly

Oil Wear Analysis

Cranes

Backflow Prevention

44 of 70 3/9/2012

5052005 Calibration 6,000$

Item No Rate Cost

4 $250 $1,000

4 $250 $1,000

No 3 Water Meter 4 $250 $1,000

4 $250 $1,000

4 $250 $1,000

4 $250 $1,000

5052009 Solid Waste 166,334$

Item No Rate Cost

2,011 $77 $155,611

Solid waste 12 $894 $10,723

5052013 Maintenance Project Management 15,000$

50710 Printing and Publications 1,500$

Item No Rate Cost

2 $750 $1,500


Item No Rate Cost

6 $300 $1,800

Montara

Princeton

These are costs associated with disposal of Plant biosolids and solid waste. FY

2012‐13 data contains a 6% increase in tipping fees.

Biosolids

These are costs associated with the ICOMMM Plant module. ICOMMM is the

Maintenance Management software utilized by SAM to plan and track collection

system, lift station and pump station maintenance activities. These dollars will

add the treatment plant.

These are costs associated with printing the SAM Newsletter.

These are costs associated with regular/quarterly third party flow meter

Plant Influent Meter

Mid‐Plant Meter

Portola

Newsletter

These are costs associated with employee skill improvements for six employees.

Various Courses

45 of 70 3/9/2012

50910 Meetings and Travel 1,000$

Item No Rate Cost

2 $500 $1,000


Item No Rate Cost

6 $375 $2,250

5102002 Safety Shoes 1,320$

Item No Rate Cost

6 $220 $1,320

5102003 Personal Safety Equipment 1,500$

Item No Rate Cost

6 $250 $1,500

5102005 Safety Equipment 1,540$

Item No Rate Cost

3 $221 $662

1 $604 $604

1 $125 $125

3 $50 $150

Cintas Safety Training

These are costs associated with MOU‐required safety shoe reimbursement.

Current annual reimbursement is $220/ employee.

Safety shoes

These are costs associated with personal safety equipment such as gloves,

raingear, boots, safety vests, goggles.

Personal Safety items

These are costs associated with safety equipment other than personal

equipment. These include SCBAs, Air Detectors, etc.

These are costs associated with employee meeting, conference, seminar costs

and associated travel costs.

Various

These are costs associated with mandated safety training.

SCBA Units

Equipment Repair & Maint

Foul Air Detectors

SCBA Tanks

46 of 70 3/9/2012

5111002 Equipment Rental 100,000$

Item No Rate Cost

5 $17,000 $85,000

2 $7,500 $15,000

5111003 Office Supplies 258$

These are costs associated with office supplies ‐ paper, pens, clips etc.

5111004 Computer/ Supplies 5,000$

Item No Rate Cost

2 $2,500 $5,000

5111005 General Supplies 1,030$

5132002 Electric 260,397$

Item kWh Rate Cost

1,576,128 $0.1228 $193,549

258,564 $0.1567 $40,517

70,464 $0.1633 $11,507

90,504 $0.1638 $14,825

Portola

Princeton

Montara

Generators/various

These are costs associated with computers; two computers with software will be

replaced.

Computer replacements

These costs are for various supplies used in the daily operation of the SAM Plant

facilities. This includes nuts, bolts and other hardware, paints, brooms and

cleaning supplies, etc.

These are electricity service costs for the plant and the three pump stations. A

4.0% increase in electricity costs is expected in FY 2011‐12.

Plant

These are costs associated with rental cost for equipment such as wet weather

storage tanks, portable backup generators. FY‐2012‐13 anticipates the

operation of the WWFMP which eliminates the need for wet weather tanks at

Tank Systems

47 of 70 3/9/2012

5132003 Natural Gas 1,893$

Item BTU Rate Cost

1236.96 $1.53 $1,893

5132004 Water 24,152$

Item No Units Rate Cost

984 9.98 $9,820

0 $720

1890 $6.74 $12,7391.8 $78.61 $141

32 $22.87 $732

5142005 Pagers 549$

Item No Rate Cost

12 $46 $549

5142006 Alarm Service 4,340$

Item No Rate Cost

Fire Alarm Monitoring 4 $335 $1,340

12 $250 $3,000

Portola

PrincetonMontara

Plant (Standby Fire Protection)

Fees for emergency alarm service.

Monthly Alarm Monitoring

These costs are for PG&E gas service. SAM uses natural gas for heating, hot

water, and as back up to digester gas for heating the digesters at the SAM plant.

Natural Gas

These are potable water service costs. Potable water is used at the SAM plant

and pump stations for domestic purposes, pump seal water, odor control street

wash down and fire protection. Included is a 12% rate increase.

Plant

Fees for 6 pagers for SAM employees on‐call duty.

Pager Service

48 of 70 3/9/2012

5142007 Radio System 2,900$

Item No Rate Cost

1 $2,400 $2,400

1 $500 $500

5142008 Permits, Licenses and Fees 38,550$

Item Cost

$16,000

$20,000

$1,500

$600

$350

$50

$50

5152001 Diesel 11,858$

Item Gallons Rate Cost

2372 $5.00 $11,858

5152002 Gasoline 8,065$

Item Gallons Rate Cost

1612.9032 5.00$ $8,065

These are costs associated with the use and maintenance of SAM's radio

systems.

Radio System Maintenance

Various repairs

These are costs associated with SAM's permits and licenses such as BAAQMD

fees, NPDES fees, San Mateo County fees and other permits.

US Environmental Protection Agency

Diesel fuel costs. Diesel is used in emergency generators, pumps, and vehicles.

Diesel Fuel

Gasoline fuel costs for most of SAM's vehicles. Vehicles include one pickup for

maintenance, two pickups for operations and one hybrid for administration.

Gasoline

Bay Area Air Quality Management District

CA State Water Resources Control Board

CA Department of Health Services

San Mateo County

Government Finance Officers Association

Property Tax

49 of 70 3/9/2012

5152003 Lubricants 2,450$

Item Units Rate Cost

2 $725 $1,450

Oils (bucket) 1 $700 $700

Greases 1 $300 $300

5162001 Chemical‐General 2,450$

5162002 Maintenance 2,250$

5162004 Chemicals‐ Hypochlorite‐Plant 56,700$

Item kgal/year $/kgal Cost

70 $810 $56,700

5162005 Chemicals‐Bisulfite 30,866$


27.00 $1,143 $30,866

5162006 Chemicals‐NaOCl‐Pump Stations 38,270$


47.2 $810 $38,270

Cost of equipment lubricants including oils and greases for gear cases and

bearings.

NaHSO3

These are costs for the chemical used for pump station odor control and

disinfection, sodium hypochlorite (industrial strength chlorine bleach).

NaOCl

Oils (barrel)

Costs for general chemicals other than those specified elsewhere. Included are

potassium iodide, phenylarsine oxide, and buffer solutions for chlorine residual

and other analyses.

These are costs related to the equipment maintenance and enhancements. This

includes small parts, cleaners, rags, etc.

These are costs for the chemical used for plant effluent disinfection, sodium

hypochlorite (industrial strength chlorine bleach).

NaOCl

These are costs for the chemical used for plant effluent dechlorination, sodium

metabisulfite.

50 of 70 3/9/2012

5162007 Chemicals‐Polymer 21,704$

Item No Rate Cost

8 $2,713 $21,704

5162008 Chemicals‐ FeCl3 22,400$

Item No Rate Cost

4 $5,600 $22,400

5172001 Lab Chemicals 1,500$

Item No Rate Cost

12 $125 $1,500

5172002 Lab Maintenance Supplies 1,500$

Item No Rate Cost

12 $125 $1,500

5172003 Lab General 7,500$

Item No Rate Cost

12 $625 $7,500

Various

These are SAM plant laboratory costs, other than chemicals and maintenance

supplies. They include filter paper, test kits, containers, sampler repairs.

These are costs for solids dewatering chemicals used to thicken biosolids for

item description

These are costs for ferric chloride, used for hydrogen sulfide control and for

prevention of ammonium magnesium phosphate (struvite) scaling.

Various

item description

These are SAM plant laboratory costs, other than chemical and maintenance

supplies, such as glassware, filter papers, sample bottles and equipment, gloves,

soaps, and other supplies used in day to day lab operation.

Various

These are costs associated with supplies used in the SAM plant laboratory.

51 of 70 3/9/2012

5172004 Public Outreach Gen. Supplies 8,400$

Item No Rate Cost

12 $700 $8,400

5182002 Vehicles 6,000$

Item No Rate Cost

12 $500 $6,000

5182003 Building and Grounds 10,000$

Item No Rate Cost

12 $833 $10,000

5182004 Pump Station/Collection System 294,000$

Item No Rate Cost

12 $12,000 $144,000

IPS Repairs (as needed) 1 $150,000 $150,000

Various

These are costs associated with the major repair or minor replacement of SAM

Pump Station equipment. Major repairs (planned / unplanned) include pump

overhauls, generator repairs, electrical system repairs, structure and

appurtenance repairs, all station equipment repairs. Also included is ongoing

maintenance costs for all station equipment, tools and vendors used to perform

the maintenance, changes to pumping systems including PLC programming,

updates to make pumping process more reliable, etc.

Various

These are costs associated with supplies used in support of SAM's public

outreach efforts. These include give‐aways such as highlighter pens with our

logo and outreach message, "Fat Trapper" bags, door hangers, etc.

Supplies

These are costs for accessories and repairs to vehicles.

As needed

These are costs associated with the maintenance of SAM building and grounds

based on past years' monthly expenditure trends and expectations for FY2010‐

11.

52 of 70 3/9/2012

5182005 Plant Equipment 298,000$

Item No Rate Cost

12 $14,000 $168,000

Digester cleaning 1 $130,000 $130,000

5182013 Facility Painting 20,000$

Item No Rate Cost

5202001 Mechanical Tools 1,000$

Item No Rate Cost

12 $83 $1,000

5202002 General Tools 1,000$

Item No Rate Cost

12 $83 $1,000

53210 Fines and Penalties 3,000$

Costs for mechanic's tool ‐ both acquisition and replacements.

Various

Costs for tools other than mechanic’s tools, such as tools used by operators,

hand tool replacements, flashlights, cutting tools, greasing tools, and other small

tools used in the day to day operation.

Various

Contingency costs for possible fines and penalties. SAM's NPDES permit program

has a mandatory minimum penalty of $3,000 per incident.

These are costs associated with the major repair or minor replacement of SAM

Plant equipment. Major repairs (planned and/or unplanned) include pump

overhauls, generator repairs, electrical system repairs, tank and appurtenance

repairs, all plant equipment repairs. Also included is ongoing maintenance costs

for all plant equipment, tools and vendors used to perform the maintenance,

changes to treatment systems including PLC programming, updates to make

treatment process easier and/or more cost effective to operate, etc.

Various repairs/improvements

Costs for facility painting. This includes painting exposed metal surfaces on

pumps and other equipment to prevent corrsion and extend the equipment life.

53 of 70 3/9/2012

REVENUE

4043001 NDWSCP Operating Fee 25,078$

4043003 NDWSCP Late Fee 250$

EXPENSES


Item Cost

$22,388

COLA $0

Step increases $0

5021004 Benefits 12,893$

Item Cost

$5,220

$5,224

$1,220

$1,153

$75

CalPERS retirement

Medical


Dental/ADD/Life

Vision



Class: NDWSCP

CalPERS retirement cost increase of 1.212%, Medical insurance cost

increase 3 yr avg. is estimated at 6.99%; Dental increase estimated at

6.19%; ADD Life Insurance increase is estimated at 6.19%; Vision insurance

increase is projected to 3.71%.

This is revenue for the Non‐Domestic Waste Source Control Program

(NDWSCP). This is a self‐funding program. The revenue is adjusted to

offset the expenses.

This is revenue from anticipated late‐fees of the NDWSCP.

This is salary for employees in this account class. This total reflects no

continuation of a COLA for this fiscal year because the memorandum of

understanding (MOU) expires at the end of the 2010 calendar year. The

total includes no step increases.

Salary (0.225 employees)


retirement (2%@55), medical insurance, dental insurance, vision insurance,

and ADD/Life Insurance for its employees.

54 of 70 3/9/2012

50710 Printing and Publications 100$

50810 Skills Improvements 300$

50910 Meetings and Travel 100$

5111001 Postage 250$

5172003 Lab General 250$

These are costs associated with postage for NDWSCP publications.

These are SAM plant laboratory costs, associated with the NDWSCP, other

than lab chemicals and maintenance supplies.

These are costs associated with printing items such as best business

practices posters for permitted dischargers.

These are costs associated with one employee skill improvements.

These are costs associated with employee meeting, conference, seminar

costs and associated travel costs.

55 of 70 3/9/2012

DRAFT COLLECTION BUDGET FISCAL YEAR 2012-13

56 of 70 3/9/2012

HMB GSD MWSD Total

Collection Hour Distribution 36.9% 28.6% 34.5% 100%

Fixed Insurance Costs 15,270$ 12,483$ 27,976$ 55,729$ Collection General Subtotal 303,634$ 234,303$ 270,600$ 808,536$

Collection General Total 318,903$ 246,786$ 298,576$ 864,265$

General Monthly Assessment 26,575$ 20,565$ 24,881$ 72,022$

Collection Project Total -$ -$ -$ -$

Project Monthly Assessment -$ -$ -$ -$

Total Collection Budget 318,903$ 246,786$ 298,576$ 864,265$

Total Collection Monthly Assessment 26,575$ 20,565$ 24,881$ 72,022$

The Collection General Budget is distributed based on average employee hours.

Insurance costs are costs for individual liability insurance for all three member agencies tocover sewage overflows, especially into homes. Insurance costs also include liabilityinsurance for MWSD's water system. Because these costs are not subject to assessmentbased on average employee hours, they are fixed costs.

The fixed insurance cost is subtracted fro the total Collection General Budget. The differenceis distributed amongst the member agencies based on average employee hours.

FY2012-13 Collection System Budget Assessment, Collections


57 of 70 3/9/2012


FY2010-11 FY2011-12 FY2012-13 % $

Collection O&M Budget 766,114$ 826,851$ 864,265$ 4.5% 37,414$

Collection Capital Budget -$ -$ -$ 0.0% -$

Total Collection Budgets 766,114$ 826,851$ 864,265$ 4.5% 37,414$

Budget Comparison

Expenditure Comparison by Budget Program Type, Collections


58 of 70 3/9/2012

Annual Assessments HMB GSD MWSD Total

Collections O&M 318,903$ 246,786$ 298,576$ 864,265$

Collections Capital -$ -$ -$ -$

Annual Total 318,903$ 246,786$ 298,576$ 864,265$

Monthly Total 26,575$ 20,565$ 24,881$ 72,022$

Member Agency Assessments, Collections


FY201213

59 of 70 3/9/2012

Admin/Treatment HMB GSD MWSD TotalFY 2012-13 38.5% 28.6% 33.0% 100.1%FY2011-12 33.6% 27.8% 38.6% 100.0%Percent Change 14.6% 2.7% -14.5%

Hours HMB GSD MWSD TotalMarch 11 156.7 183.6 521.2 861.5

April 11 131.7 307.4 385.6 824.8

May 11 221.9 208.9 378.8 809.5

June 11 261.3 298.7 257.5 817.5

July 11 423.7 160.6 149.8 734.0

August 11 298.9 366.6 157.3 822.8

September 11 337.2 242.2 173.1 752.5

October 11 342.1 250.8 148.0 741.0

November 11 454.5 154.1 196.4 805.0

December 11 549.6 57.7 161.2 768.5

January 12 137.5 288.4 412.5 838.5

February 12 144.1 204.7 376.8 725.5

Average 288.3 227.0 276.5 791.8

Comparison of Precentage Allocations


60 of 70 3/9/2012


Total -$ -$ -$ 0 0.0%Monthly Total -$ -$ -$ 0 0.0%





Total -$ -$ -$ -$




Member Angency Project and Capital Assessment Comparison, Collections


FY 2012-13

61 of 70 3/9/2012






Total 284,442$ 318,878$ 298,576$ (20,302) -6.4%Monthly Total 23,704$ 26,573$ 24,881$ (1,692) -6.4%

Total 766,113$ 826,851$ 864,265$ 37,414$ 4.5%





FY 2012-13

Member Angency Operations and Maintenance Assessment Comparison, Collections

62 of 70 3/9/2012




Amount '11-12



Projected as % of

Budgeted


13Increase/

(decrease)Increase/

(decrease) %

Income Accounts4011001 Operating Fund Admin Operating HMB 269,557 277,730 162,008 58.3% 277,728 100.0% 318,903 41,173 14.8%4011002 Operating Fund Admin Operating GSD 212,114 230,243 134,309 58.3% 230,244 100.0% 246,786 16,543 7.2%4011003 Operating Fund Admin Operating MWSD 284,442 318,878 186,011 58.3% 318,876 100.0% 298,576 -20,302 -6.4%Total Assessments 766,113 826,851 482,328 58.3% 826,848 100.0% 864,265 37,414 4.5%

4043001 NDWSCP Revenue-Operating4043003 NDWSCP Revenue - Late Fee4081001 Treatment Trucked Waste40810 Misc. Revenue 40850 Grant Revenue41110 Leachate Revenue40610 Insurance Dividend 40910 Interest Revenue OperatingTotal Income 766,113 826,851 482,328 58.3% 826,848 100.0% 864,265 37,414 4.5%

Expense Accounts50110 Directors Fees5021001 Productive Payroll-Admin. 406,345 446,235 251,045 56.3% 430,363 96.4% 446,235 0 0.0%5021002 Overtime-Admin. 35,137 32,283 20,182 62.5% 34,597 107.2% 34,597 2,314 7.2%5021003 Restricted Standby Pay-Admin5021004 Benefits-Admin 200,367 229,185 117,460 51.3% 201,361 87.9% 240,947 11,762 5.1%5021006 Overtime Meals-Admin 100 17 17.2% 30 29.5% 100 0 0.0%5021007 Temporary5021008 Retire Benefits-Admin 8,6985031002 Fingerprinting5031003 Employee Physicals 1,500 0.0% 0 0.0% 1,500 0 0.0%5041001 Personnel Assistance5041002 Audit Fees5041003 Engineering Fees5041004 Legal Fees5041005 Payroll Costs5041006 Other Professional Services 19,500 18,000 0.0% 0 0.0% 18,000 0 0.0%5051001 Janitorial5052002 Laundry Service 2,387 2,412 1,250 51.8% 2,143 88.8% 2,412 -0 0.0%5052003 Outside Lab Analysis5052004 Inspections5052005 Calibration5054006 Outside Service- HMB5054007 Outside Service- GSD5052009 Solid Waste

General Budget - Collection

63 of 70 3/9/2012




Amount '11-12



Projected as % of

Budgeted


13Increase/

(decrease)Increase/

(decrease) %


5052013 Maintenance Project Management5054004 Technical/Consulting Services50610 Memberships and Dues 41550710 Printing and Publications 18250810 Skills Improvements 1,938 1,200 825 68.7% 1,414 117.8% 1,200 0 0.0%50910 Meetings and Travel 500 0.0% 0 0.0% 500 0 0.0%5101004 Safety Physicals5102001 Safety Training 3,672 2,016 2,616 129.8% 4,485 222.4% 1,500 -516 -25.6%5102002 Safety Shoes 418 880 238 27.0% 407 46.3% 880 0 0.0%5102003 Personal Safety Equipment 2 600 1,124 187.3% 1,927 321.2% 600 0 0.0%5102005 Safety Equipment 150 773 0.0% 0 0.0% 798 25 3.2%5111001 Postage5111002 Equipment Rental5111003 Office Supplies 150 0.0% 0 0.0% 257 107 71.3%5111004 Computer Supplies5111005 General Supplies 500 5 1.1% 9 1.9% 500 0 0.0%5111006 Bad Debt Expense5121002 Liability Insurance 51,890 58,670 30,701 52.3% 52,630 89.7% 55,729 -2,941 -5.0%5121003 Property Insurance5121006 Claims5121007 Dishonesty Bond Insurance5132001 Telephone5132002 Electric5132003 Natural Gas5132004 Water 1,464 2,777 1,666 60.0% 2,856 102.9% 3,004 227 8.2%5141002 Mailing Machine5141003 Copy Machine5142005 Pagers5142006 Alarm System5142007 Radio System5142008 Permits, Licenses and Fees5152001 Diesel 6,317 4,800 3,513 73.2% 6,023 125.5% 6,000 1,200 25.0%5152002 Gasoline 3,597 4,800 1,561 32.5% 2,675 55.7% 6,000 1,200 25.0%5152003 Lubricants 250 0.0% 0.0% 250 0 0.0%5162001 Chemical-General5162002 Maintenance 500 0.0% 0 0.0% 500 0 0.0%5162003 General5162004 Chemicals-Hypoclorite-Plant5162005 Chemicals-Bisulfite5162006 Chemicals-NaOCL-Pump Station5162007 Chemicals-Polymer5162008 Chemicals-FeCl3

64 of 70 3/9/2012




Amount '11-12



Projected as % of

Budgeted


13Increase/

(decrease)Increase/

(decrease) %


5162010 Chemicals-NaOH-Plant5172001 Lab Chemicals5172002 Lab Maintenance Supplies5172003 Lab General5172004 Public Outreach Gen Supplies 25181001 Office Equipment 175182002 Vehicles 6,835 6,000 7,925 132.1% 13,585 226.4% 6,000 0 0.0%5182003 Building and Grounds5182004 Pump Station5182005 Plant Equipment 1115182013 Facility Painting5182014 Instrumentaion5184020 Leahate Delivery Expenses5184006 Sewer Line - HMB5184007 Sewer Line-GSD5184008 Sewer Line - MWSD5184009 Lift Station - HMB5184010 Lift Station - GSD5184011 Lift Station-MWSD5184012 SAM Collection Equipment 15,645 12,000 14,401 120.0% 24,687 205.7% 36,000 24,000 200.0%52310 Service/Bank Charges52410 Interest Expense52510 Depreciation Expense5202001 Mechanical Tools 1,1615202002 General Tools 461 720 16 2.2% 27 3.8% 756 36 5.0%53210 Fines and PenaltiesTotal Expenses 766,114 826,851 455,140 55.0% 779,218 94.2% 864,265 37,414 4.5%

Net Operating Income (loss) -1 0 27,188 0

65 of 70 3/9/2012

REVENUE

none

EXPENSES


Item Cost

$442,917

Est. Step Incr/Certifications $3,318

COLA $0

5021002 Overtime 34,597$

5021004 Benefits 240,947$

Item Cost

$93,920

$93,842

$26,024

$25,727

$1,435

This is salary for employees in this account class. This total reflects no

continuation of a COLA for this fiscal year, because the memorandum of

understanding (MOU) expired at the end of the 2010 calendar year. The total

also includes 2 step increases, includes funds for advanced certifications.

Salary (5.85 employees)


Stationary Engineers Local 39. That MOU specifies the conditions and

amounts for overtime pay. For this account class, we projected the FY2011‐

12 total based upon the actuals thru February 11. Overtime is used for sewer

system callouts, emergency response to alarm conditions and storm related

staffing.


retirement (2%@55), medical insurance, dental insurance, vision insurance,

and ADD/Life Insurance for its employees.

CalPERS retirement cost increase of 1.212%, Medical insurance cost increase

3 yr avg. is estimated at 6.99%; Dental increase estimated at 6.19%; ADD Life

Insurance increase is estimated at 6.19%; Vision insurance increase is

projected to 3.71%.

CalPERS retirement

Medical


Dental/ADD/Life

Vision



Class: COLLECTIONS

66 of 70 3/9/2012


Item No Rate Cost

5 $20 $100

5031003 Employee Physicals 1,500$

Descrip Freq Rate Cost

Hep B Series (3) 4 $255 $1,020

Respirator 4 $120 $480

5041006 Other Professional Services 18,000$

Item Cost

MMS 4 $4,500 $18,000

5052002 Laundry Service 2,412$

Item Units/Year Rate Cost

52 $46 $2,412


Item No Rate Cost

4 $300 $1,200

50910 Meetings and Travel 500$

Instances per year

This account is used for MOU‐required overtime meals.

Costs associated with various medical examinations and required

inoculations.

These expenses are for quarterly support services for the ICOMMM Collection

System Maintenance Management system (MMS) used to schedule and track

collection system maintenance, lift station maintenance and FOG issues

associated with permitting and inspecting grease producing businesses and

high grease neighborhoods. Additionally, the ICOMMM system will track

lateral sewer issues as the database is developed.

These are costs associated with the laundering of MOU‐required uniforms.

Uniform Service (per Ee)

These are costs associated with employee skill improvements for four

employees

Various training

These are costs associated with one employee meeting, conference, seminar

costs and associated travel costs.67 of 70 3/9/2012


Item No of staff Rate Cost

4 $375 $1,500

5102002 Safety Shoes 880$

Item No Rate Cost

4 $220 $880

5102003 Personal Safety Equipment 600$

Item No Rate Cost

4 $150 $600

5102005 Safety Equipment 798$

Item No Rate Cost

SCBA Units 1 $221 $221

Equipment Repair & Maint 1 $302 $302

Foul Air Detectors 1 $125 $125

SCBA Tanks 3 $50 $150

5111003 Office Supplies 257$

These are costs associated with office supplies ‐ paper, pens, clips etc.

5111005 General Supplies 500$

Item No Rate Cost

12 $42 $500

These are costs associated with personal safety equipment such as gloves,

raingear, boots, safety vests, goggles.

These are costs associated with safety training.

Cintas Safety Training

These are costs associated with MOU‐required safety shoe reimbursement.

Current reimbursement is $220/ employee.

Safety shoes

Personal Safety Equipment

These are costs associated with safety equipment other than personal

equipment. These include SCBA units, air monitors, AED, etc.

These costs are for various supplies used in the daily operation of the

Collection System and associated equipment. This would include nuts, bolts

and other hardware, paints, brooms and cleaning supplies, herbicides, etc.

General 68 of 70 3/9/2012

5121002 Liability Insurance 55,729$

5132004 Water 3,004$

Item No Rate Cost

298 $10 $3,004

5152001 Diesel 6,000$

Item No Rate Cost

1200 $5.00 $6,000

5152002 Gasoline 6,000$

Item No Rate Cost

1200 $5.00 $6,000

5152003 Lubricants 250$

Item No Rate Cost

12 $21 $250

5162002 Maintenance 500$

Item No Rate Cost

12 $42 $500

5182002 Vehicles 6,000$

Item No Rate Cost

3 2,000$ 6,000$

Gasoline

Lubricants

These are costs related to the SAM Collections System equipment

maintenance. This includes parts and outside labor.

Various

These are costs for accessories and for repairs to vehicles such as annual

Maintenance / Repairs

Cost of equipment lubricants for SAM's Collection System vehicles and

equipment.

This amount is based on FY2010‐11 premiums plus avg anticipated 7.5%

increase projected by insurance carrier, CSRMA.

These are potable water costs used for sewer flushing.

Water for flushing

Diesel fuel costs. Diesel is used for vehicles

Diesel Fuel

Gasoline fuel costs for SAM's Collection System vehicles.

69 of 70 3/9/2012

5184012 SAM Collection Equipment 36,000$

Item No Rate Cost

12 $3,000 $36,000

5202002 General Tools 756$

Item No Rate Cost

12 $63 $756Various tools

Costs associated with routine repairs to and minor replacement of SAM

collection equipment which includes hose replacement, camera equipment

Various

Costs for tools other than Mechanic's tools.

70 of 70 3/9/2012