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Strategic & Corporate

Committee

Agenda

Tuesday 15 May 2018

6.00pm

Woollahra Municipal Council

Strategic & Corporate Committee Agenda 15 May 2018

Notice of Meeting

11 May 2018

To: His Worship the Mayor, Councillor Peter Cavanagh, ex-officio

Councillors: Susan Wynne (Deputy Mayor)

Claudia Cullen

Luise Elsing

Mary-Lou Jarvis

Anthony Marano

Nick Maxwell

Megan McEwin

Harriet Price

Lucinda Regan

Matthew Robertson

Isabelle Shapiro

Richard Shields

Mark Silcocks

Toni Zeltzer

Dear Councillors

Strategic & Corporate Committee – 15 May 2018

In accordance with the provisions of the Local Government Act 1993, I request your attendance at

Council’s Strategic & Corporate Committee meeting to be held in the Thornton Room

(Committee Room), 536 New South Head Road, Double Bay, on Tuesday 15 May 2018 at

6.00pm.

Gary James

General Manager

Meeting Agenda Item Subject Page

1. Leave of Absence and Apologies

2. Late Correspondence

3. Declarations of Interest

Items to be Submitted to the Council for Decision with Recommendations from this

Committee

R1 Statutory Review of Council's integrated planning and reporting documents -

18/70937 ....................................................................................................................... 7

Item No. R1 Page 7

Item No: R1 Recommendation to Council

Subject: STATUTORY REVIEW OF COUNCIL'S INTEGRATED

PLANNING AND REPORTING DOCUMENTS

Author: Don Johnston, Director Corporate Services

Approver: Gary James, General Manager

File No: 18/70937

Reason for Report: Referral from the Finance, Community & Services Committee to provide

all Councillors with the opportunity to review Council’s Integrated

Planning & Reporting documents.

Recommendation:

A. The progress report on the statutory review of Council’s Integrated Planning and Reporting

(IP&R) documents to be noted.

B. The draft Community Strategic Plan, Our Woollahra 2030, and the Delivery Program 2018 to

2021 and Operational Plan 2018/19 be placed on public exhibition for 28 days from 22 May

C. The relevant Goals from the draft Delivery Program 2018 to 2021 and Operational Plan

2018/19 be further considered by the Environmental Planning and Finance, Community &

Services Committees on the 4 June 2018 together with any community submissions received.

D. Any matters arising from the Committees’ consideration on 4 June, together with any

additional community submissions received be reported to Council on 18 June 2018 in an

Officer’s Report for final consideration and adoption of Our Woollahra 2030 and the Delivery

Program 2018 to 2021 and Operational Plan 2018/19.

E. The Mayor, in consultation with the Chairs of Committees and the General Manager,

determine the need for a briefing session or further Strategic & Corporate Committee meeting

in the week prior to the Council meeting on 18 June 2018.

Background:

The statutory review of Council’s Integrated Planning & Reporting documents has been the subject

of a number of update reports to the Finance, Community & Services Committee. Following the

most recent consideration on 7 May 2018 it was recommended, in part, that that report and its

recommendations be referred to a Strategic & Corporate Committee meeting to provide all

Councillors with an opportunity to consider the documents.

Draft exhibition copies of the Community Strategic Plan, Our Woollahra 2030, and the Delivery

Program 2018 to 2021 and Operational Plan 2018/19 (DPOP) will be circulated to Councillors on

14 May 2018 for consideration at the Strategic & Corporate Committee meeting.

Discussion:

The report considered by the Finance, Community & Services Committee on 7 May 2018 is

attached as Annexure 1. It outlines the compressed timeframe we have been working in to review

our strategic planning documents that need to be adopted by Council before 30 June 2018.

Item No. R1 Page 8

Work in this regard would have ordinarily commenced at least six months before the September

2017 election.

The report details the various community engagements conducted to date and the existing plans and

strategies that have been analysed for incorporation in Our Woollahra 2030 or DPOP as relevant.

This work has demonstrated that the Themes, Goals, Strategies and Priorities in our current

Community Strategic Plan and DPOP are still largely relevant today. This work includes:

Community engagement to on community well-being including focus groups – Feb/Mar-18

Independent Community Satisfaction Survey (Micromex) – 604 residents – Dec-17

Independent Community Capacity Study (Micromex) – 500 residents – Jan/Feb-18

Integrated Transport Strategy workshop, survey and pop-ups – Mar/Apr-18

Internal planning workshops with staff in each Division – Mar/Apr-18

Implementation of online community engagement hub, Our Woollahra Your Say – Apr-18

Analysis of existing and new plans and strategies – Ongoing:

o State Plan 2021 - State Priorities

o Eastern City District Plan 2018

o Our Woollahra – 2025

o Woollahra DPOP – 2013-2018 (update June 2017)

o Resourcing Strategies

o Local Environment Plans

o Development Control Plans

o Section 94 Contribution Plans

o Place plans

o Asset Management Plan/s

o Recreational Needs Assessment and Strategy (2006)

o Environmental Sustainability Action Plan 2013 – 2025

o Social and Cultural Plan 2013 -2023

o Disability Inclusion Action Plan 2017

o Woollahra Ageing and Disability Strategy

o Library studies and plans

o Various Council Policies and other plans

While the structure of our current plans has been retained, the wording of a number of Strategies

and Priorities has been updated to reflect linkages to other plans and contemporary terminology.

Since the September 2017 election Council has resolved to pursue a number of priority matters.

These matters have been included in our planning documents where appropriate together with

Strategies and Priorities to address emerging challenges and future opportunities.

All of this work has been coordinated by Council’s Project Manager – Integrated Planning &

Reporting who will give a presentation on Our Woollahra 2030 and the DPOP at the meeting.

A key contributor to the review of our IP&R documents is the December 2017 community

satisfaction survey undertaken by Micromex. The results of this survey, and recommendations

arising from it, will be presented to the Committee by Micromex. The plans that will be presented

to the Committee are not new plans. The engagement and review work undertaken has re-affirmed

the relevance of our existing plans which have been updated to reflect the results of the review and

pick up the additional priorities identified by Council since its election.

Item No. R1 Page 9

Draft Delivery Program and Operational Plan:

As part of the review of our IP&R documents we are working to improve their look and readability

through the use of infographics and plain English. The exhibition copies of Our Woollahra 2030

and the DPOP will be circulated on Monday 14 May separate to the agenda. However, being

conscious of the compressed timeframe, the Strategies, Priorities and Actions content of the DPOP

that will appear in the exhibition document is attached as Annexure 2. This is being provided to

give some additional time to read the content of the DPOP, being mindful of the fact that it will be

presented differently in the final document and be supported by introductory commentary and

infographics.

The main changes that have been made to the presentation of this information in our new DPOP

document are:

Simplification of the previous multiple columns of ‘ticks’ depicting the timeframe for the

Priorities and Actions into a single ‘Delivery Plan Years’ column; and

Introduction of references to the underlying Plans, Strategies or Policies for Actions, where

relevant, as a clear demonstration of the integration of our planning.

Conclusion:

Council has been working in a compressed timeframe to complete the statutory review of its

Integrated Planning and Reporting documents. The documents, Our Woollahra 2030 and the

Delivery Program 2018 to 2021 and Operational Plan 2018/19 will be circulated on 14 May 2018

for consideration by the Strategic & Corporate Committee.

Work to date has re-affirmed the continuing relevance of the Themes, Goals, Strategies and

Priorities in our current plans, although some have been changed to reflect links to other plans and

contemporary terminology. Additionally, priority matters as resolved by Council since the

September 2017 election and Strategies and Priorities to address emerging challenges and future

opportunities have been incorporated in the reviewed plans.

Our Woollahra 2030 and the DPOP need to be exhibited for 28 days and adopted by Council before

30 June 2018. The recommendation facilitates this by recommending the documents be placed on

exhibition from 22 May to 18 June. An Officer’s report to Council on 18 June will bring together

the further consideration by the Environmental Planning and Finance, Community & Services

Committees on 4 June and community submissions for consideration and adoption of the plans.

Council’s Project Manager – Integrated Planning & Reporting will give a presentation on Our

Woollahra 2030 and the DPOP and Micromex will present the results of the December 2017

community satisfaction survey at the meeting.

Annexures

1. Statutory Review of Council's Integrated Planning & Reporting Documents report to the

Finance, Community & Services Committee - 7 May 2018 ⇩

2. Draft Strategies, Priorities and Actions for the Delivery Program 2018 to 2021 and

Operational Plan 2018/19 ⇩

Annexure 1 Statutory Review of Council's Integrated Planning & Reporting

Documents report to the Finance, Community & Services

Committee - 7 May 2018

Annexure 2 Draft Strategies, Priorities and Actions for the Delivery Program 2018 to 2021 and Operational Plan 2018/19 Page 18

Political Donations: Matters to be considered by Councillors at Council and/or Committee Meetings

Action

Participate in debate and

vote on the matter.

Did the applicant, owner (if

not the applicant) or

someone close to the

applicant make a donation

in excess of $1,000 that

directly benefited your

election campaign?

(Code of Conduct Cl 4.21).

Staff to record decision process

(motions/amendments) and

Division of votes for the determinative

resolution or recommendation in the

meeting minutes.

Action

Consider appropriate action required.

This could include limiting involvement by:

1. participating in discussion

but not in decision making (vote),

2. participating in

decision making (vote)

but not in the discussion

3. not participating in the discussion

or decision making (vote)

4. removing the source of the conflict.

Action

Declare a significant non-pecuniary conflict

of interest, absent yourself from the meeting

and take no further part in the debate or

vote on the matter

(Code of Conduct Cl 4.16(b)).

Matter before

Council and/or Committee Meeting

Action

Declare a significant non-pecuniary conflict

of interest, absent yourself from the meeting

and take no further part in the debate or

vote on the matter

(Code of Conduct Cl 4.16(b)).

Did the applicant or

someone close to the

applicant make a donation

less than $1,000 that

directly benefited your

election campaign?

Do you believe the political

contribution creates a

significant non-pecuniary

conflict of interest for you?

Yes Yes

Is the matter before the

meeting a Planning Matter?

Staff to record decision process

(motions/amendments) and

Division of votes for the determinative

resolution or recommendation in the

meeting minutes.