AGENDA REGULAR MEETING OF THE COUNCIL OF THE VILLAGE OF LONGVIEW

In the Province of Alberta, held on Tuesday, January 21, 2020 at Longview Village Council Chambers at 6:30 p.m.

1.0 CALL TO ORDER

2.0 AGENDA

3.0 DELEGATIONS A request to attend a Council meeting or have a topic discussed at a Council meeting must be received by the Village of Longview administration no later than 3:00 p.m. on a business day at least five (5) days immediately preceding the meeting at which it is to be presented.

4.0 CORRESPONDENCE FROM RESIDENTS

5.0 MINUTES 5.1 Minutes Regular Council Meeting – Dec 17, 2019 5.2 Minutes Committee of the Whole – Jan 8, 2020 5.3 Action Item Report – Council and COW

6.0 REPORTS 6.1 CAO Report – 6.2 Peace Officer Report – 6.3 Public Works Report – Dec-Jan 6.4 Council Reports

7.0 FINANCIAL REPORTING 7.1 Bank Reconciliation 7.2 Accounts Payable Cheque Register 7.3 YTD Budget to Actual Revenue & Expenses

8.0 QUESTION PERIOD An opportunity for the public to ask a question about something on the current agenda.

9.0 BYLAWS 9.1 Bylaw 426-20 Fees and Fines

10.0 BUSINESS 10.1 RFD Snow Removal Policy 10.2 RFD Repair Step in Office 10.3 RFD Traffic Safety Plan 10.4 RFD Peace Officer SOP

11.0 CORRESPONDENCE

12.0 CLOSE MEETING Section 197(2) of the Municipal Government Act specifies that a council may close all or part of a meeting to the public if a matter to be discussed is within one of the exceptions to disclosure in Division 2 of Part 1 of FOIPP. No bylaw or resolution can be passed at an in-camera meeting except a resolution to revert to the council meeting in public or to recess.

13.0 ADJOURNMENT

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE VILLAGE OF LONGVIEW

In the Province of Alberta, held on Tuesday, December 17, 2019 in Longview Council Chambers commencing at 6:30 p.m.

Page 1 of 3 ______ Mayor ______ CAO

PRESENT Mayor Kathie Wight Deputy Mayor Christina Weir Councilor Len Kirk Chief Administrative Officer Dale Harrison 2 Public in attendance

CALL TO ORDER

Mayor Wight called the meeting to order at 6:31 p.m.

AGENDA

Resolution 213-19

MOVED by Councillor Kirk that the agenda be adopted as amended. CARRIED

DELEGATION

CORRESPONDENCE FROM RESIDENTS MINUTES OF PREVIOUS MEETINGS

Resolution 214-19 ACTION ITEMS

Resolution 215-19 REPORTS

STARS – to reschedule None Nov 19, 19 - Regular Council Meeting Dec 4, 19 – Special Council Meeting Action Items MOVED by Mayor Wight that Meeting Minutes of the Nov 19, 2019 Regular Council Meeting, Dec 4,2019 Special Meeting be adopted as amended. CARRIED Item 3 – Strategic Planning facilitator – one submission todate Item 4 – Lead in water - MPE Item 5 – Traffic Safety Plan – not sufficient for SolGen Item 6 – Senior’s Cookbook Item 7 – Longview School Money for jerseys Item 8 – Peace Officer Complaint MOVED by Mayor Wight that Action Item report be accepted for information. CARRIED

CAO Report

Peace Officer Report Public Works Report

CAO Harrison summarized the report submitted to Council. Breakdown of YTD Fines by category As presented – Nov 15 – Dec 15

Council Reports Mayor Wight • Westend – working Okotoks development, sold house • Christmas Dinner – evenly split • Mayors & Reeves – election Oldman watershed,

o peaks to prairies, halo ambulance

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE VILLAGE OF LONGVIEW

In the Province of Alberta, held on Tuesday, December 17, 2019 in Longview Council Chambers commencing at 6:30 p.m.

Page 2 of 3 ______ Mayor ______ CAO

• SolGen – Tammy • InterMunicipal Steering Committee

o RCMP at full capacity Will be doing Seasons Check Stops

• School Division – insurance 321% increase, $96 million budget o Millarville to remain K-8 o MOU Rec Boards & SD

Len Kirk

• Rec Board Meeting – Survey on Camp kitchen 100% support o Next meeting o Locking and unlocking change rooms & washrooms

• Meet with Council – no one showed Deputy Mayor Weir –

• School Board – concert/play 18th, o bake sale, fund raiser o Christmas store o Bannock tacos o Rhonda recognized for inclusiveness Eden Valley

• EDC – webinar – targeting, community spaces, gathering places • Library – no meeting

Resolution 216-19

MOVED by Deputy Mayor Weir that the reports be accepted as presented. CARRIED

FINANCIAL REPORTS

Resolution 217-19

Bank Reconciliation – November Accounts Payable Cheque Register – November, 2019 Variance Report – Dec 12, 2019

MOVED by Councillor Kirk that the Financial Reports be accepted as presented. CARRIED

QUESTION PERIOD Ivor – Clarification on budget for Strategic Planning

BYLAWS Bylaw 426-20 2020 Fees & Fines

Resolution 218-19

BUSINESS 10.1 – RFD Seniors Bus Fund Raising Plaque

Resolution 219-19

MOVED by Deputy Mayor Weir that the Bylaw 426-20 receive 1st Reading. Administration to bring back additional info for January.

CARRIED MOVED by Deputy Mayor Weir that the Seniors Fund Raising Plaque be installed in the Longview Community Hall on the south wall near the front of the hall. CARRIED

MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE VILLAGE OF LONGVIEW

In the Province of Alberta, held on Tuesday, December 17, 2019 in Longview Council Chambers commencing at 6:30 p.m.

Page 3 of 3 ______ Mayor ______ CAO

10.2 – RFD Joint Steering Committee

Resolution 220-19

10.3 Traffic Safety Plan

Resolution 220-19

CORRESPONDENCE CLOSE MEETING

MOVED by Mayor Wight that the Village withdraw from the Joint Steering Committee and become a guest under the new Intermunicipal Steering Committee structure with no voting privileges. CARRIED MOVED by Mayor Wight that the Village move to January COW.

CARRIED Letter from Minister of Transportation re: Roadside Development. No closed meeting

ADJOURNMENT Resolution 221-19

MOVED by Mayor Wight to adjourn the meeting at 9:25 p.m. CARRIED

__________________________________________ ______________________________________________ Mayor CAO

MINUTES OF THE COMMITTEE OF THE WHOLE MEETING OF THE COUNCIL OF THE VILLAGE OF LONGVIEW

In the Province of Alberta, held on Wednesday, January 8, 2020 in Longview Village Council Chambers commencing at 6:30 p.m.

PRESENT Mayor Kathie Wight Deputy Mayor Christina Weir Chief Administrative Officer Dale Harrison Absent: Councilor Len Kirk 0 people in the gallery

CALL TO ORDER

Mayor Wight called the meeting to order at 6:35 p.m.

AGENDA Resolution 001-20

DELEGATION BUSINESS

Deputy Mayor Weir that the agenda be adopted as presented. CARRIED

None

Traffic Safety Plan

Fee & Fines Bylaw - Utility

Water Meter install penalty

Community Hall Ramp

Send out revised Traffic Safety Plan to RCMP, CVS, High River RCMP Traffic enforcement for comment. Prep for January Council meeting. Increase the over consumption water rate by 8.3% for each category. Increase the solid waste rate by $1.00 per billing period. Bring back to January Council Calculate total solid waste costs – including fuel, R&M, wages Administration draft policy to bring to January Council add Meter install penalty and Tampering Fine to fees & Fine Bylaw Draft policy for renovations, additions to Community Hall. Invite the Seniors executive to Feb COW have conversation about ramp versus elevator.

ADJOURNMENT

Resolution 002-20

MOVED by Mayor Wight to adjourn the meeting at 9:06 p.m.

CARRIED __________________________________________ ______________________________________________ Mayor CAO

NO ACTION DESCRIPTION OWNER DATE ASSIGNED DATE DUE STATUS

1 Key Holder list Community Hall Mayor 17-Sep-19 01-Nov-19 A count of keys from various groups. Need to be given to Admin and determination made to re-key or not

2 Find facilitator and get budget for Strategic Planning CAO Jan

CouncilTalked with two facilitators, received one proposal, awaiting second proposals for evaluation

3 Bring Snow Policy back to Council to add clearing EV charging station CAO 17-Dec Jan

Council

4 Traffic Safety Plan CAO 08-Jan 21-Jan Sent Traffic Safety Plan to RCMP, Sherrifs, CVS and traffic enforcement for comment Jan 9

5 add Utility Rate changes to Fees CAO 08-Jan 21-Jan

6 add Meter instll penalty & tampering fine to rates & fees bylaw CAO 08-Jan 21-Jan

7 Invite the Seniors Executive to the February COW CAO 08-Jan

8 Draft a Asset renovation, change policy CAO 08-Jan9

1011121314151617181920

General Ledger ATBBalance at General account $2,007,577.58

RecBoard account $11,896.71Light Up account $757.38Memorial Garden account $9,230.99Total Bank in GL $2,029,462.66

-$ Adjusted Balance December 31, 2019 $2,029,462.66

Balance December 31, 2019 $2,115,202.26Less: Outstanding Cheques ($91,875.81)

cancelled cheque deposit outstanding in GL

Plus: Outstanding Deposit in Bank $6,136.21($85,739.60)

Balance at December 31, 2019 $2,029,462.66

difference $0.00

Total on Deposit $2,029,462.66Less: held for general grants $1,343,446.80

held for solar project $77,822.60Computer/Software Upgrade ($20,000.00)WTP Upgrade Phase 2 ($184,864.27)Sewer Replacement ($63,547.81)held for reserves $578,836.39held for rec board $11,896.71held for lightup $757.38held for memorial garden $9,230.99

Total held $1,753,578.79

Balance for Operations $275,883.87

VILLAGE OF LONGVIEWBANK RECONCILIATION

December 31, 2019

ATB General Bank Account

Sept9280 Accu-Flo 1102.50

Dec9373 Longview Seniors 75.009384 Fas Gas 587.799386 J Nagys 29.519392 CDM Mechanical 82081.049395 K Wight 157.719396 Barricades & Signs 382.73

9397 Tractorland 25.739398 L Kirk 720.009399 Quantum 934.929400 Receiver General 5009.799401 Western Wheel 114.459402 Land Titles 40.009403 K Wight 614.64

91875.81

Outstanding Cheques

Vendor Name Cheque Amount

Accounts Payable Cheque List

Purpose

2019 Village of Longview

From: 2019/12/01 To: 2019/12/31

Date

AMSC Insurance Services Ltd. 9369 $675.722019/12/03AMSC Insurance Services Ltd. 9391 $675.722019/12/18ATB Financial Mastercard 1205 $1476.362019/12/17Alberta One-Call Corporation 9368 $12.602019/12/03Alberta Municipal Services 9390 $5045.152019/12/18Barricades and Signs 9396 $382.732019/12/30Beal, Fay 9376 $870.442019/12/11Black Diamond Car Wash 9377 $41.902019/12/11CDM Mechanical 9392 $82081.042019/12/18Caumartin, Justin 9378 $65.002019/12/11Contain-A-Way Services 9370 $155.842019/12/03Digitex Canada Inc. 9379 $398.872019/12/11Eastlink 1203 $31.502019/12/11Eastlink 1206 $192.672019/12/17Elliott, Doug 9371 $60.002019/12/03Folkard, June 9372 $139.912019/12/03Folkard, June 9380 $65.002019/12/11Foothills Regional Service 9381 $446.002019/12/11G.M. Mechanical 9382 $281.402019/12/11Harrison, Dale 9367 $32.682019/12/03High River Tractorland. Ltd. 9397 $25.732019/12/30Iron Mountain Canada 9383 $57.722019/12/11Kirk, Lenard 9398 $720.002019/12/30Longview Fas Gas 9384 $587.792019/12/11Longview and Area Seniors' 9373 $75.002019/12/03Majchrowski, Nicki 9385 $600.002019/12/11Matrix Solutions Inc. 9393 $464.632019/12/18Nagys, Justin 9386 $29.512019/12/11Quantum Reaction Ltd. 9399 $934.922019/12/30Receiver General 9400 $5009.792019/12/30Receiver General 9374 $5646.202019/12/03Superior Safety Codes Inc. 9375 $36.292019/12/03Teichroeb, Lisa 9387 $989.732019/12/11Telus Communications 1201 $280.312019/12/03Telus Mobility 1204 $292.782019/12/11Tetra Tech Canada Inc. 1202 $12975.002019/12/03Tetra Tech Canada Inc. 1207 $7375.002019/12/17Weir, Christina 9394 $315.002019/12/18Western Wheel 9401 $114.452019/12/30Wight, David 9388 $194.452019/12/11Wight, Karen 9395 $157.712019/12/30Wight, Kathie 9389 $820.132019/12/11

130832.67cheques for 42

Page 1Printed on 2020/01/16 at 09:58:22

VILLAGE OF LONGVIEW REQUEST FOR COUNCIL DECISION

Agenda Item #: 10.1

Date: January 21, 2017

Title: Snow removal Policy Revision

Submitted by: Dale Harrison, CAO Recommendation: MOVED by _________ that the EV Charging Station parking area be included

in the Snow Removal policy

Alternatives: 2. Defeat above motion. 3. That discussion be tabled ___________________________ (for further

information or future date). Background: The contract for the EV Charging Station requires that the Village provide snow

removal to the parking in front of the chargers. This should be added to the snow removal policy for future inclusion.

Implications: Policy, Statutory Plans, Legislative:

Financial: N/A Communications: Notices posted at Council meetings Attachments: Is the documentation severed by FOIP: NO 1. none

VILLAGE OF LONGVIEW POLICY

Department: Public Works Policy No: PW-01-2017

Title: SNOW REMOVAL WITHIN THE VILLAGE OF LONGVIEW

Effective Date: Jan 17, 2017

Approval Date: Jan 17, 2017

Amendment Date(s):

Reference: Bylaw No:

Section:

R.S.A. Statute:

Chapter: Section:

Purpose:

To establish a policy for snow removal within the Village of Longview.

The Village of Longview Public Works Staff will endeavor to remove snow as per the following priority list within the corporate limits of the Village of Longview. I. Removal Priority

PRIORITY

1. Village Administrative Office/ Post Office/Library • All sidewalks, man door access/egress and parking areas

2. Community Hall

• All sidewalks, man door access/egress, ramp and stairs 3. Fire Station

• All sidewalks, man door access/egress, overhead access/egress and parking areas

4. Water Treatment Plant / Public Works Shop • All sidewalks, man door access/egress, overhead access/egress and parking areas and

driveway

5. Lift Station • All sidewalks, man door access/egress and parking areas and driveway

6. Community Hall

• Parking Area (more than 5”/10cm)

SECONDARY

1. Foothills Drive – road surface 2. Longview Drive – road surface

TERTIARY

1. All other public roads as necessary 2. All other public sidewalks if time allows 2. Tourism Booth and grounds (more than 12”/30cm)

• All sidewalks, man door access/egress and parking areas 3. Skating Rink – to aid Rec Board

II Snow Removal Details

1. Priority levels shall be adhered to for snow removal 2. Snow removal to be conducted within regular 40 hour work week unless emergency removal is

necessary – see Section III 3. No private driveways or sidewalks are to be cleared by Village staff 4. The clearing of snow from adjacent public sidewalks is the responsibility of the landowner

and/or tenant 5. Sanding of Intersections as necessary 6. Ice removal from Intersections as necessary 7. Paved roads including, but not limited to Foothills Drive, Longview Drive, Westview Place,

Malmberg Place may be cleared to the road’s surface 8. Roads finished with surfaces other than pavement cannot be cleared to the road’s surface

III Emergency Snow Removal Details

1. Emergency removal situations to be addressed with the CAO.

2. Emergency removal situations are specifically limited to life and property endangerment resulting from:

i. Heavy snow fall in excess of 12 inches / 30 centimeters ii. High winds causing impassible drifts

3. Emergency Priority Facilities:

i. Fire Station – All sidewalks, man door access/egress, overhead access/egress and parking areas

ii. Water Treatment Plant / Public Workshop - All sidewalks, man door access/egress, overhead access/egress and parking areas

iii. Lift Station – All sidewalks, man door access/egress, overhead access/egress and parking areas

iv. Administration Office/Post Office/Library – All sidewalks, man door access/egress, overhead access/egress and parking areas

v. Community Hall - All sidewalks, man door access/egress, overhead access/egress and parking areas

vi. Roadways as necessary

VILLAGE OF LONGVIEW REQUEST FOR COUNCIL DECISION

Agenda Item #: 10.2

Date: January 21, 2017

Title: Step Repair Village Office

Submitted by: Dale Harrison, CAO Recommendation: MOVED by _________ that administration have ___stairs done with ____

surface.

Alternatives: 2. Defeat above motion. 3. That discussion be tabled ___________________________ (for further

information or future date).

Background: We have received a quote from a local contractor to replace the broken ceramic tile. They have suggested instead of replacing the tile with tile that it be replaced with a rubber commercial stair tread that would be more durable and less susceptible to water and mud infiltration.

To do just the stairs from the entry up is $2,867. To do both the up and down to library stairs would be $4,575 Replacing tile with tile the cost would be $2,750 for up and $4.190 for both with matching tile.

Implications: Policy, Statutory Plans, Legislative:

Financial: N/A Communications: Notices posted at Council meetings Attachments: Is the documentation severed by FOIP: NO 1. none

Village of Longview Traffic Safety Plan - 2020

1 | P a g e

Purpose: To establish a traffic safety plan in accordance with the requirements of the Alberta Public Security Peace Officer Program. Mission: The mission of Longview Municipal Enforcement is to keep the peace, protect the public and promote safety in our community through delivery of professional, accountable and transparent service to our residents.

Municipal Overview and General Information. The Village of Longview was incorporated as a Village in January 1st 1964. There are currently 309 residents in the Village and 147 houses. The Village of Longview is bordered by FOOTHILLS COUNTY (formerly MD of Foothills) on all sides.

The Village of Longview maintains 2 km of roads and has Highway 22 (Morrison Road) that runs north/south through Village as well as the junction of Highway 541 West. Hwy 541 is closed for part of the year (Dec-May) approx. 45 km west of Longview. 2018 AADT Traffic counts north & south of the intersection with 541

These reports show substantial heavy vehicle traffic with RVs, Bus, and trucks travelling through the Village.

Hwy 541

Mor

rison

Roa

d

Village of Longview Traffic Safety Plan - 2020

2 | P a g e

Morrison Road (Hwy 22) has multiple accesses to the Highway from businesses and residents. There are three intersections in the village as well as a junction of Hwy 541. Enforcement of traffic speed to ensure safe access for pedestrians to walk across the highway as well as vehicles turning on or off the highway. There is an K-6 elementary school located on the northwest side of the Village on Highway 22. The majority of the residential area is located on the west side of Highway 22 requiring children to cross Highway 22. The CPO is engaged with the students and staff at the school at numerous events throughout the year. The previous traffic plan was completed in 2015. The Village had the same population of 309 at that time.

Objectives

The Traffic Safety Plan will reduce the number of injury related collisions and protect our public infrastructure through the following activities which align with the local RCMP Traffic Safety Plan. Impaired Drivers: Increase detection of impaired drivers through high visibility enforcement activities such as check stops, active traffic safety enforcement and continued use of the enhanced road safety initiative. Aggressive Drivers: Active visible proactive and responsive enforcement to reduced and discourage unsafe driving patterns including but not limited to speeding, disobeying traffic control devices, following too closely and improper lane changes. Distracted Drivers: Continued Enforcement and use of the enhanced road safety initiative targeting distracted drivers. Seatbelt Usage: Continued monitoring and enforcement where necessary of seat belt requirements Traffic Enforcement:

• School zones - Regular school zone patrols to detect and deter speeding, illegal parking and illegal u turns during peak hours.

• Construction zones - Although not common in Village of Longview, Regular

monitoring and enforcement targeting speeding should they be present.

Village of Longview Traffic Safety Plan - 2020

3 | P a g e

Service Delivery: Longview Municipal Enforcement provides coverage for 30 hours a week. With 10 hour shifts starting and ending at varying times between 0700-2200hrs. Hours of service may vary seasonally or as needed to enhance enforcement activities. Currently the Peace Officer spends 90% of his time on patrolling the Highway. The CPO duties include bylaw enforcement; the most common bylaw offences include animal control, community standards and the traffic bylaw i.e. parking, RVs on streets, etc. Turner Valley RCMP: Members are responsible for keeping the peace, upholding the law and preserving public safety and enforcement of Federal and Provincial statutes. Turner Valley members can also enforce municipal bylaws when required in the absence of a CPO if a risk to the public exists. Turner Valley General Duty members also conduct traffic enforcement as time permits and as required to in response to a traffic related complaint. Turner Valley detachment does not have a members dedicated to a traffic unit. The High River Detachment has a 5 member dedicated Traffic unit that is often in the Longview area. The Commercial Vehicle Enforcement Unit of the Alberta government make regular patrols in the Village with some targeted enforcement i.e. logging trucks. They mainly focus on cargo securement, brakes, and lighting systems. They also deal with speed and cell phone infractions but cannot supply any stats. Twice a year they are in the Village to do roadside check stops, The Village CPO has been involved with some of these when the shifts match up. The level of traffic enforcement conducted by Turner Valley RCMP, CVE, and LVME may fluctuate based on seasonal traffic patterns, staffing levels and incoming or increasing workloads.

Traffic Enforcement Activities in Longview: LVME attended 34 Calls of service in 2016

69 in 2017 95 in 2018

__ in 2019 There were 318 tickets written during the 1st 11 months of 2019 with summary below:

42% - 133 were for speeding 17% - 55 for speeding in school zone 4% - 12 distracted driving 63% Safety Related - 59% Speeding

Village of Longview Traffic Safety Plan - 2020

4 | P a g e

9% - 29 various Traffic – parking, etc

7% - 22 no insurance 6% - 20 no Drivers License

4% - 13 no Registration 3% - 8 Rules of the Road 3% - 8 Municipal 5% - 18 Various miscellaneous

Violation Tickets Issued by LVME 2016 - 388 2017 - 377

2018 - 461 2019 - 318 as of 2019/11/25

Motor Vehicle Accidents

The RCMP have 4 MVC recorded in the Village of Longview during the 1st 11 months of 2019. 3 involved people backing into parked cars, the 4th was a faulty parking brake causing a vehicle to roll into another vehicle. None of them were injury related, only fender benders.

Traffic Safety Plan Strategies:

1. Monday through Friday LVME will conduct highly visible patrols on Highway 22 (Morrison Road) during peak hours in the morning and early evening. Patrols will also be conducted during peak times in the school zone 0700-0900 hr (morning, lunch breaks and after school) 1430-1600 hr Visibility will be increased and enforcement activities will focus on speeding, crosswalk safety and distracted driving.

2. Weekends: LVME will conduct patrols and focus on Highway 22 (Morrison Road), the Village in its entirety, and the park. Enforcement will target speeding, intersection safety, restraint safety and distracted driving.

3. Evenings: LVME and the RCMP (GD or Traffic Services Members) will conduct check stops to detect and deter impaired driving offences if staffing levels permit.

Education and awareness remains an important component of traffic safety. Cooperation with local media may occur throughout the year to advice of various initiatives such as the National Impaired Driving Initiative, monthly Alberta Traffic Safety Calendar.

Reporting of such activities should they occur will be sent to the Village CAO.

Continuous Activities

• Ongoing regular traffic enforcement activities in response to calls for service.

• Coordination of Traffic Safety Calendar area (Provincial) of awareness and enforcement.

• Continued operation for targeting Aggressive, Distracted and Impaired Driving.