regular meeting agenda summer village of … · 2019. 12. 13. · regular meeting agenda summer...
TRANSCRIPT
REGULAR MEETING AGENDA SUMMER VILLAGE OF NORLGENWOLD
DECEMBER 20, 2019 @ 9:00 A.M.
A. CALL TO ORDER
B. AGENDA - additions/deletions- adoption
C. ADOPTION OF MINUTES - Regular Meeting Minutes, November 29, 2019
D. INFORMATION ITEMS
1) Accounts Payable Report2) Financial Report3) Development Update4) Police Funding Model5) Parking Proposal6) Fire Service Provision
E. REQUESTS FOR DECISION
1) Finance & Administration
a) 2020 - 2023 Operating Budget
2) Council & Legislation
a) Coffee with Council
F. COUNCIL, COMMITTEES AND CORRESPONDENCE
1) Council Reports
a) Jeff Ludwigb) Ed Thiessenc) Jim McLeod
2) Upcoming Meetings
a) Council Meeting – January 31, 2020
G. OPEN MIC
H. ADJOURNMENT
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Summer Village of Norglenwold
Administration and Finance
Council Date: December 20, 2019
Information Item
Agenda Item: Accounts Payable Update
Background: Total payables processed and presented to Council $ 39,255.30 The following list identifies any payments over $3,000:
1. SL Regional Wastwater Comm $ 9,109.10 a. Wastewater Services-Oct 2019
2. Red Deer County $ 3,069.00 a. Garbage Base Charge-Oct 1-31
Administrative Recommendations: Council to accept as information.
Authorities: MGA 207 (c): The chief administrative officer advised and informs the council on the operations and affairs of the municipality.
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Summer Village of NorglenwoldList of Accounts for ApprovalReport Date
2019-12-11 2:54 PM As of 2019-12-11 Page 1Batch: 2019-00282 to 2019-00292
Payment # DateInvoice # GL Account GL Transaction Description
Vendor Name ReferenceDetail Amount Payment Amount
Bank Code: MAIN - General Bank
Computer Cheques:1324 2019-12-04 Brownlee LLP Nielsen, Howard-Enforcement
489008 212-400-230 - Legal Fees Nielsen, Howard-Enforceme 875.13312-000-260 - GST Paid RefundableGST Tax Code 43.76 918.89
1325 2019-12-04 Digitex.ca PrintingIN601983 412-200-500 - Shared Printing CostsPrinting 413.96
312-000-260 - GST Paid RefundableGST Tax Code 20.70 434.66
1326 2019-12-04 Tanner Evans UOFA Training 2020 Prepaid061025 312-000-410 - Prepaid Expenses UOFA Training 2020 Prepai 318.00
312-100-250 - Due from Half Moon BaUOFA Training 2020 Prepai 318.00312-200-250 - Due from Jarvis BayUOFA Training 2020 Prepai 318.00312-300-250 - Due from Birchcliff UOFA Training 2020 Prepai 318.00312-400-250 - Due from Sunbreaker CUOFA Training 2020 Prepai 318.00 1,590.00
1327 2019-12-04 Federation of Canadian Municip Membership 2020-2021 PrepaidINV19551-S6Z3T7 312-000-410 - Prepaid Expenses Membership 2020-2021 Prep 182.01
312-000-260 - GST Paid RefundableGST Tax Code 9.10 191.11
1328 2019-12-04 Mountaing Fresh Chem-Dry Office Carpet CleaningNOV1519Clean 412-300-255 - Shared Facility MaintOffice Carpet Cleaning 611.06
312-000-260 - GST Paid RefundableGST Tax Code 30.55 641.61
1329 2019-12-04 Raven Printing Bus.Cards for Roger, Ann,Frank97679 312-300-250 - Due from Birchcliff Bus.Cards for Roger, Ann, 292.00
312-000-260 - GST Paid RefundableGST Tax Code 14.60 306.60
1330 2019-12-04 RMA Business Services Max 40 signs for BC1121-50015356 312-300-250 - Due from Birchcliff Max 40 signs for BC 319.51
312-000-260 - GST Paid RefundableGST Tax Code 15.98 335.49
51987129 412-200-510 - Shared Office SupplieCalculator for Tanner 15.79312-000-260 - GST Paid RefundableGST Tax Code 0.79 16.58
52035826 412-200-510 - Shared Office SupplieOffice Supplies 95.98312-000-260 - GST Paid RefundableGST Tax Code 4.80 100.78
52030553 412-200-510 - Shared Office SupplieOffices Supplies 665.08312-000-260 - GST Paid RefundableGST Tax Code 33.25 698.33
1,151.18Payment Total:
1331 2019-12-05 Everything H2O Water174606 412-200-510 - Shared Office SupplieWater 19.50 19.50
175594 412-200-510 - Shared Office SupplieWater 13.00 13.00
Summer Village of NorglenwoldList of Accounts for ApprovalReport Date
2019-12-11 2:54 PM As of 2019-12-11 Page 2Batch: 2019-00282 to 2019-00292
Payment # DateInvoice # GL Account GL Transaction Description
Vendor Name ReferenceDetail Amount Payment Amount
32.50Payment Total:
1332 2019-12-05 Longhurst Consulting Remote Support191284 412-300-242 - Shared IT EquipmentRemote Support 100.00
312-000-260 - GST Paid RefundableGST Tax Code 5.00 105.00
191339 412-300-242 - Shared IT EquipmentIT Support 250.00312-000-260 - GST Paid RefundableGST Tax Code 12.50 262.50
191334 412-300-242 - Shared IT EquipmentIT Support 100.00312-000-260 - GST Paid RefundableGST Tax Code 5.00 105.00
191354 412-300-242 - Shared IT EquipmentIT Support 175.00312-000-260 - GST Paid RefundableGST Tax Code 8.75 183.75
656.25Payment Total:
1333 2019-12-05 RMA Business Services Office Supplies52043204 412-200-510 - Shared Office SupplieOffice Supplies 56.09
312-000-260 - GST Paid RefundableGST Tax Code 2.80 58.89
52043314 412-200-510 - Shared Office SupplieOffice Supplies 53.69312-000-260 - GST Paid RefundableGST Tax Code 2.68 56.37
115.26Payment Total:
1334 2019-12-10 Ace Line Locating Line Locating4296 242-000-255 - Maintenance ProgramLine Locating 100.00
312-000-260 - GST Paid RefundableGST Tax Code 5.00 105.00
1335 2019-12-10 Alberta One Call Corporation November 2019 NotificationIN155824 242-000-255 - Maintenance ProgramNovember 2019 Notificatio 6.00
312-000-260 - GST Paid RefundableGST Tax Code 0.30 6.30
1336 2019-12-10 SL Regional Wastewater Comm Wastewater Services Oct 20191222 242-000-260 - Usage Fees Wastewater Services Oct 2 9,109.10 9,109.10
Other:2227-Man 2019-12-10 ATB Mastercard BC Election Lunch for Staff
009175 312-300-250 - Due from Birchcliff BC Election Lunch for Sta 29.97312-000-260 - GST Paid RefundableGST Tax Code 1.50 31.47
PITNEYNOV19 412-300-270 - Shared Equipment RentPitney Bowes Leasing 174.54312-000-260 - GST Paid RefundableGST Tax Code 8.73 183.27
007597 261-000-215 - Subdivision Appeal BoLabels for IDP 9.10312-300-250 - Due from Birchcliff Labels for IDP 9.10312-100-250 - Due from Half Moon BaLabels for IDP 9.10
Summer Village of NorglenwoldList of Accounts for ApprovalReport Date
2019-12-11 2:54 PM As of 2019-12-11 Page 3Batch: 2019-00282 to 2019-00292
Payment # DateInvoice # GL Account GL Transaction Description
Vendor Name ReferenceDetail Amount Payment Amount
312-200-250 - Due from Jarvis BayLabels for IDP 9.09312-400-250 - Due from Sunbreaker CLabels for IDP 9.09261-000-215 - Subdivision Appeal BoLabels for IDP 0.01-312-000-260 - GST Paid RefundableGST Tax Code 2.28 47.75
013091 412-300-255 - Shared Facility MaintIce Melt for Office 25.98312-000-260 - GST Paid RefundableGST Tax Code 1.30 27.28
4684207 232-000-265 - Sign Program Solar Powered lights for 45.99312-000-260 - GST Paid RefundableGST Tax Code 2.30 48.29
014123 412-300-510 - Shared ContingencyFlowers-Corinne/Chris B'd 65.98312-000-260 - GST Paid RefundableGST Tax Code 2.50 68.48
146502 412-300-510 - Shared ContingencyLunch- Corinne/Chris's B- 42.00312-000-260 - GST Paid RefundableGST Tax Code 2.10 44.10
70204 312-300-250 - Due from Birchcliff Name tags-Roger, Ann & Fr 36.00312-000-260 - GST Paid RefundableGST Tax Code 1.80 37.80
3300110 412-200-510 - Shared Office SupplieHeater for Kara 64.99312-000-260 - GST Paid RefundableGST Tax Code 3.25 68.24
019843 412-300-510 - Shared ContingencySupplies for Christmas Pa 18.55312-000-260 - GST Paid RefundableGST Tax Code 0.93 19.48
020699 312-200-250 - Due from Jarvis BayZipties for Petro Snow Fe 6.99312-000-260 - GST Paid RefundableGST Tax Code 0.35 7.34
020665 412-200-510 - Shared Office SupplieBags, desk tape & Cleaner 34.96312-000-260 - GST Paid RefundableGST Tax Code 1.75 36.71
021502 412-300-242 - Shared IT EquipmentMonitor-Tanner 173.58312-000-260 - GST Paid RefundableGST Tax Code 8.68 182.26
022282 412-300-242 - Shared IT EquipmentBest Buy-Monitor for Teri 233.99312-000-260 - GST Paid RefundableGST Tax Code 11.70 245.69
025270 412-200-510 - Shared Office SupplieBlinds for Tanner & Chris 227.80312-000-260 - GST Paid RefundableGST Tax Code 11.39 239.19
000000085 412-100-266 - Shared PW Fleet Truck Wash 6.65 6.65
026180 212-400-220 - Election Expenses/MeeLunch for Joint Services 6.99312-100-250 - Due from Half Moon BaLunch for Joint Services 6.99312-200-250 - Due from Jarvis BayLunch for Joint Services 7.00312-300-250 - Due from Birchcliff Lunch for Joint Services 7.00312-400-250 - Due from Sunbreaker CLunch for Joint Services 7.00312-000-260 - GST Paid RefundableGST Tax Code 1.75 36.73
026672 212-400-220 - Election Expenses/MeeRoom for Joint Services 16.80312-100-250 - Due from Half Moon BaRoom for Joint Services 16.80
Summer Village of NorglenwoldList of Accounts for ApprovalReport Date
2019-12-11 2:54 PM As of 2019-12-11 Page 4Batch: 2019-00282 to 2019-00292
Payment # DateInvoice # GL Account GL Transaction Description
Vendor Name ReferenceDetail Amount Payment Amount
312-200-250 - Due from Jarvis BayRoom for Joint Services 16.80312-300-250 - Due from Birchcliff Room for Joint Services 16.80312-400-250 - Due from Sunbreaker CRoom for Joint Services 16.80 84.00
027731 312-000-410 - Prepaid Expenses Training for Chris-2020 159.00312-100-250 - Due from Half Moon BaTraining for Chris-2020 159.00312-200-250 - Due from Jarvis BayTraining for Chris-2020 159.00312-300-250 - Due from Birchcliff Training for Chris-2020 159.00312-400-250 - Due from Sunbreaker CTraining for Chris-2020 159.00 795.00
INV09649995 412-300-240 - Shared Computer SoftwZoom Communications 20.54 20.54
029879 412-200-510 - Shared Office SupplieOffice Supplies 38.14312-000-260 - GST Paid RefundableGST Tax Code 1.91 40.05
1411085 412-100-210 - Shared Travel and SubTeri's Meal for Training 7.99312-000-260 - GST Paid RefundableGST Tax Code 0.40 8.39
003161 412-100-210 - Shared Travel and SubTeri's Meal for Training 10.78312-000-260 - GST Paid RefundableGST Tax Code 0.54 11.32
004379 412-300-510 - Shared ContingencyChristmas Party Supplies 15.27 15.27
004223 412-300-510 - Shared ContingencyChristmas Party Supplies 22.05312-000-260 - GST Paid RefundableGST Tax Code 1.10 23.15
004208 412-300-510 - Shared ContingencyChristmas Party Supplies 45.08312-000-260 - GST Paid RefundableGST Tax Code 2.03 47.11
004724 412-300-510 - Shared ContingencyChristmas Party Supplies 150.88312-000-260 - GST Paid RefundableGST Tax Code 7.52 158.40
170 412-100-210 - Shared Travel and SubTeri's Meal for Training 17.16312-000-260 - GST Paid RefundableGST Tax Code 0.86 18.02
ANNUALFEES 212-400-221 - Fees and DiscountsMastercard Annual Fee 100.00 100.00
003682 412-100-210 - Shared Travel and SubTeri's Room-Training 228.38312-000-260 - GST Paid RefundableGST Tax Code 10.98 239.36
2,891.34Payment Total:
2233-Man 2019-11-22 Pitney Works Shared PostageNOV15POSTAGE 412-200-215 - Shared Postage/FreighShared Postage 1,500.00 1,500.00
2234-Man 2019-11-22 Red Deer County Garbage Base Charge-Oct 1-31OCT2019 243-000-200 - Contracted GarbageGarbage Base Charge-Oct 1 3,069.00 3,069.00
2235-Man 2019-11-22 Epcor UtilitiesOCT282019-8683 232-000-545 - Utilities Utilities 72.34
312-000-260 - GST Paid RefundableGST Tax Code 3.62 75.96
Summer Village of NorglenwoldList of Accounts for ApprovalReport Date
2019-12-11 2:54 PM As of 2019-12-11 Page 5Batch: 2019-00282 to 2019-00292
Payment # DateInvoice # GL Account GL Transaction Description
Vendor Name ReferenceDetail Amount Payment Amount
2236-Man 2019-11-22 Waste Management of Canada Oct 1-31 Recycling Service1054411-0613-2 243-000-270 - Recycling Program Oct 1-31 Recycling Servic 1,765.32
312-000-260 - GST Paid RefundableGST Tax Code 88.31 1,853.63
2237-Man 2019-11-22 UFA Co-Operative Ltd PW Fleet112141008 412-100-266 - Shared PW Fleet PW Fleet 105.40
312-000-260 - GST Paid RefundableGST Tax Code 5.27 110.67
2243-Man 2019-11-22 AMSC Insurance Services Ltd Municipal Benefits0809-7 412-000-266 - Benefits Municipal Benefits 2,127.95 2,127.95
2244-Man 2019-11-22 WCB Shared WCB24048168 412-100-211 - Shared WCB Shared WCB 672.73 672.73
2245-Man 2019-11-22 Alberta Municipal Services Cor Pension ContributionPP24 412-000-265 - Pension Plan PayablePension Contribution 953.46 953.46
2246-Man 2019-11-22 Receiver General/OTH CPP, EI, TaxPP24 412-000-263 - Income Tax Source DedTax 2,241.38
412-000-261 - CPP Source DeductionsCPP 1,031.58412-000-262 - EI Source DeductionsEI 371.45 3,644.41
2247-Man 2019-12-06 Bell Mobility Cell/Ipad ChargesNOV132019-3661 461-000-110 - Develpment SharedTablet 10.00
212-400-217 - Data Plan Pulblic Works Cell 44.44212-400-217 - Data Plan CAO Cell 51.02312-000-260 - GST Paid RefundableGST Tax Code 5.26 110.72
2248-Man 2019-12-06 Bell Mobility Cell/Ipad ChargesNOV212019-0516 212-400-217 - Data Plan Jim Mcleod 10.00
212-400-217 - Data Plan Jeff Ludwig 10.00212-400-217 - Data Plan Ed Theissen 20.00212-400-217 - Data Plan CAO Tablet 10.00312-000-260 - GST Paid RefundableGST Tax Code 2.50 52.50
2249-Man 2019-12-06 Shaw Cable Office WifiNOV192019-6278 412-300-217 - Shared Phone Fax InteOffice Wifi 135.00
312-000-260 - GST Paid RefundableGST Tax Code 6.75 141.75
2250-Man 2019-12-06 Receiver General/OTH Tax,CPP, EI and Jim TaxPP25 412-000-263 - Income Tax Source DedJim Tax 523.10
412-000-263 - Income Tax Source DedTax 2,245.32412-000-261 - CPP Source DeductionsCPP 1,031.58412-000-262 - EI Source DeductionsEI 333.65 4,133.65
2251-Man 2019-12-06 Alberta Municipal Services Cor Pension ContributionPP25 412-000-265 - Pension Plan PayablePension Contribution 953.46 953.46
Summer Village of NorglenwoldList of Accounts for ApprovalReport Date
2019-12-11 2:54 PM As of 2019-12-11 Page 6Batch: 2019-00282 to 2019-00292
Payment # DateInvoice # GL Account GL Transaction Description
Vendor Name ReferenceDetail Amount Payment Amount
2253-Man 2019-12-06 Epcor UtilitiesNOV272019-8683 232-000-545 - Utilities Utilities 76.45
312-000-260 - GST Paid RefundableGST Tax Code 3.82 80.27
2256-Man 2019-12-06 Epcor UtilitiesDEC22019-9084 412-300-540 - Shared Utilities Utilities 330.28
312-000-260 - GST Paid RefundableGST Tax Code 16.52 346.80
2257-Man 2019-12-06 Waste Management of Canada Recycling for Office1085419-0613-8 243-000-270 - Recycling Program Recycling for Office 1,217.66
312-000-260 - GST Paid RefundableGST Tax Code 60.88 1,278.54
Total for MAIN: 39,255.30
Certified Correct This December 11, 2019
______________________________________ ______________________________________Mayor Administrator
December 12, 19
Summer Village of Norglenwold
December 20, 2019
Finance
Information Item
Agenda Item: Financial Report
Background: Administration would like to provide the following Financial information to Council.
Options for Consideration: • The Operating Budget Report to November 30, 2019
• Council Expense Claims to November 30, 2019- Jeff Ludwig (October) - $1,693.05- Jeff Ludwig (November) - $1,015.90- Ed Thiessen (October & November) - $644.80- Jim Mcleod (November) - $523.10
• Unpaid Taxes at December 12, 2019 - 10 properties - $64,063.68 (3 areunpaid utilities posted to taxes - 7 are outstanding taxes). All have received acourtesy letter advising of the upcoming 18% penalty.
Administrative Recommendations: 1) That Council review Financial Report and accept as information.
Authorities: MGA 207 (c) "advises and informs the council on the operation and affairs of the municipality"
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December 10, 2019
Summer Village of Norglenwold
December 20, 2019
Planning and Development
Information Item
Agenda Item: Development Update
Background: Administration has prepared this report to provide Council with updates on development activity. Currently there are 44 development permits issued in the Summer Villages (14 in Birchcliff, 2 in Half Moon Bay, 9 in Jarvis Bay, 8 in Norglenwold, and 11 in Sunbreaker Cove).
The following is the list in Norglenwold:
1. 115 Grand Avenue Dwelling 2. 99 Grand Avenue Det. Gar., Dwell. Add. & Retain. Wall 3. 111 Grand Ave Lakeside Stairs 4. 28 Rustic Crescent Mechanized Grading 5. 85 Grand Ave Retaining Walls 6. 87 Grand Ave Retaining Walls 7. 141 Grand Ave Demolition and Dwelling 8. 83 Grand Ave Retaining Wall
Complaints Update:
1. 53 Grand Avenue - Complaint - Enforcementa. Driveway constructed without Permit.
Administrative Recommendations:Council to accept as information. Authorities: Land Use Bylaw #208/13.
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Summer Village of Norglenwold
December 20, 2019
Council and Legislation
Information Item
Agenda Item: Police Funding Model
Background: Administration has received information from the AUMA in regard to the announced Police Funding model. The AUMA is not in favour of the 2020 start date for the funding to begin feeling this should be amended and the funding model should be effective for January 1, 2021.
Attached please find the break down on the calculation of costs.
2020 2021 2022 2023 2024
Birchcliff $ 7,970 $ 11,963 $ 15,939 $ 23,926
Half Moon Bay $ 2,111 $ 3,169 $ 4,222 $ 6,338
Jarvis Bay $ 8,969 $ 13,464 $ 17,939 $ 26,928
Norglenwold $ 11,469 $ 17,215 $ 22,937 $ 34,431
Sunbreaker Cove $ 6,055 $ 9,089 $ 12,111 $ 18,179
Lacombe County $ 82,039 $ 283,491 $ 484,078 $ 886,981
Options for Consideration: 1. Accept as information.
Administrative Recommendations: That Council discuss and accept as information.
Authorities: Government of Alberta
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Example Calculation Sheet – Police Funding Model Scenario: If province were to distribute 10% of the costs of frontline policing = $23.25M
BASE MODEL
Muni population x $23.25M x 50% = Weighted population cost Total population
Municipal equalized assessment x $23.25M x 50% = Weighted equalized assessment cost Total equalized assessment
Weighted equalized assessment cost + weighted population cost = TOTAL SHARE POLICING COST
MODIFIERS (Subsidies)
Crime Severity Index (CSI)
Muni CSI 3 year average - Total CSI average = Muni CSI points above average
Muni CSI points above average x 0.05% (subsidy per muni CSI point > average) = CSI % subsidy
CSI % subsidy x TOTAL SHARE POLICING COST = CSI DOLLAR SUBSIDY
Shadow Population
Muni shadow population = Shadow pop % subsidy (max 5%) Muni population
Shadow pop % subsidy x TOTAL SHARE POLICING COST = SHADOW POPULATION DOLLAR
SUBSIDY
Detachment
No detachment in community = Base Cost x subsidy (5%) = DETACHMENT DOLLAR SUBSIDY
YEARLY COST TO MUNICIPALITY = TOTAL SHARE POLICING COST - CSI DOLLAR SUBSIDY - SHADOW POP DOLLAR SUBSIDY - DETACHMENT DOLLAR SUBSIDY
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Municipality A: Large specialized municipality Weighted population cost $547,595
= 36,072 x 23.25M x 50%
765,780
Weighted equalized assessment cost
$1,738,859 = 42,670,899,320 x 23.25M x 50% 285,272,766,093
TOTAL SHARE POLICING COST $2,286,454 = 547,595 + 1,738,859 Muni CSI points above avg 349.96 = 465.21 (muni) – 115.25 (prov) CSI % subsidy 17.5% = 349.96 x 0.0005 CSI DOLLAR SUBSIDY $400,087* = 17.5% x 2,286,454 (*rounding difference) Shadow pop % subsidy 4.6% = 33,119 = 1.001 (max 0.05)
36,072
SHADOW POP DOLLAR SUBSIDY $104,964 = 5% x 2,286,454 NO DETACHMENT SUBSIDY $0 = 0 YEARLY COST TO MUNICIPALITY
$1,781,403 = 2,286,454 - 400,087 - 104,964
Municipality B: Mid-sized municipal district Weighted population cost $119,456 = 7,869 x 23.25M x 50%
765,780
Weighted equalized assessment cost
$83,317 = 2,044,554,084 x 23.25M x 50% 258,272,776,093
TOTAL SHARE POLICING COST $202,773 = 119,456 + 83,317 Muni CSI points above avg 0 = 76.35 (muni) – 115.25 (prov) CSI % subsidy 0% = 0 x 0.0005 CSI DOLLAR SUBSIDY $0 = 0% x 202,773 Shadow pop % subsidy 0% = none reported SHADOW POP DOLLAR SUBSIDY $0 = 0% x 202,773 NO DETACHMENT SUBSIDY $0 = 0 YEARLY COST TO MUNICIPALITY
$202,773 = 202,773 - 0 - 0
Municipality C: Small summer village Weighted population cost $1,108 = 73 x 23.25M x 50%
765,780
Weighted equalized assessment cost
$656 = 16,108,372 x 23.25M x 50% 285,272,776,093
TOTAL SHARE POLICING COST $1,765 = 1108 + 656 Muni CSI points above avg 59.30 = 174.55 (muni) – 115.25 (prov) CSI % subsidy 3% = 59.30 x 0.0005 CSI DOLLAR SUBSIDY $52* = 3% x 1,765 (*rounding difference) Shadow pop % subsidy 0% = none reported SHADOW POP DOLLAR SUBSIDY $0 = 0% x 1,765 DETACHMENT SUBSIDY $88 = no detachment = 5% x 1,765 YEARLY COST TO MUNICIPALITY
$1,625 = 1,176 - 52 - 88
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Summer Village of Norglenwold
December 20, 2019
Council and Legislation
Information Item
Agenda Item: Parking Proposal
Background: Administration has met with Ron Lebsack from the Town of Sylvan Lake to discuss different areas of cost sharing between the Town of Sylvan Lake and the Summer Villages.
Below please find the proposed visitor pay parking proposal from the Town of Sylvan Lake for the Summer Villages.
Population Rate Cost Birchcliff 117 x $126.50 = $14,800.50 Half Moon Bay 42 x $126.50 = $ 5,313.00 Jarvis Bay 213 x $126.50 = $26,944.50 Norglenwold 273 x $126.50 = $34,534.50 Sunbreaker Cove 81 x $126.50 = $10,246.50
The direct impact costs that have been identified for residents in Town of Sylvan Lake is $126.50 which residents pay for directly through their taxes for downtown upkeep, maintenance and parking.
It has been argued by residents of the Summer Villages that they should be included in the “free parking” program as they support the Town through shopping, banking, appointments, etc. The residents of Sylvan Lake also support the Town through shopping, banking, appointment, etc. and pay $126.50 directly through their taxes for downtown upkeep, maintenance and parking, so non-residents of Sylvan Lake should be required to pay for the upkeep and maintenance of the downtown when they utilized the area.
Options for Consideration: 1. Accept as information.
Administrative Recommendations: That Council discuss and accept as information.
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Summer Village of Norglenwold
December 20, 2019
Council and Legislation
Information Item
Agenda Item: Fire Service Provision
Background: Administration has met with Ron Lebsack from the Town of Sylvan Lake to discuss proposed amendments to the Fire Service Agreements between the Town of Sylvan Lake and the Summer Villages.
The current contract signed in 1986 is calculated at 0.7 mills based on equalized assessment and only changes for fire suppression.
The proposed agreement would be based on a fee system that would include an annual fee, dispatch fees and recovery costs for an actual response by the Fire Department.
Administration has attached the proposed fees for Council consideration.
Options for Consideration: 1. Accept as information.
Administrative Recommendations: That Council discuss and accept as information.
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Fire Service Provision for Summer Villages
Current Fire Service Agreements with Birchcliff, Half Moon Bay, Jarvis Bay, & Norglenwold. Current Fire Service Agreements signed in 1986
• 0.7 mills based on the equalized assessment • Fire suppression only
2017 Paid 2018 paid 2019 paid SV of Birchcliff @ 173 $11,505.86 $11,868.57 $12,147.82 SV of Half Moon Bay @ 63 $ 2,767.58 $ 2,876.10 $ 2,763.47 SV of Jarvis Bay @ 143 $10,850.46 $11,414.51 $11,125.44 SV of Norglenwold @ 203 $13,492.33 $14,514.52 $14,008.26 Proposed Agreement: Proposed agreement would be based on a fee system that takes into account:
• Annual Fee – cost of providing a Fire Department and equipment • Dispatch Fees – contract with City of Red Deer to receive Emergency 9-1-1 calls and provide fire
dispatch • Call For Service – cost of the actual response by Fire Department
Annual Fee of $75 / parcel Dispatch Fees: Currently Summer Villages pay no dispatch fees. Town pays full contract which includes Summer Villages. Dispatch Fees as per contract with City of Red Deer: Per Capita 2017 = $2.31 / 2018 = $2.38 / 2019 = $2.45 / 2020 = $2.52 / 2021 = $2.60 / 2022 = $2.68 SV Amounts would equal: 2020 2021 2022 Per capita = $2.52 $2.60 $2.68 SV of Birchcliff (117) $294.84 $304.20 $313.56 SV of Half Moon Bay (42) $105.84 $109.20 $112.56 SV of Jarvis Bay (213) $536.76 $553.80 $570.84 SV of Norglenwold (273) $687.96 $709.80 $731.64
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Call Out Rates (Based on Alberta Transportation Service Fees): • $615 / hr per Fire Truck • $615 / hr per Rescue Truck • $179 / hr per Command Unit • False Alarms as per Town Bylaw ($500 after 2nd false alarm in a calendar year, etc.) • Actual costs charged for additional water supplied by a private trucking firm • All costs incurred to bring in another fire department as back-up in order to save
property from fire destruction • Actual costs incurred for use of chemical or foam required to assist in containing fire
Total Annual Fee (2020 includes Service Fee + Dispatch Fee): 2017 Paid 2018 paid 2019 paid 2020 (new) SV of Birchcliff @ 173 $11,505.86 $11,868.57 $12,147.82 $13,269.84 SV of Half Moon Bay @ 63 $ 2,767.58 $ 2,876.10 $ 2,763.47 $ 4,830.84 SV of Jarvis Bay @ 143 $10,850.46 $11,414.51 $11,125.44 $11,261.76 SV of Norglenwold @ 203 $13,492.33 $14,514.52 $14,008.26 $15,912.96 Call Out Fees are in addition to the Annual Service Fees.
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December 12, 19
Summer Village of Norglenwold
December 20, 2019
Finance
Request for Decision
Agenda Item: Budget 2020 - 2023
Background: Administration would like to provide the following draft 2020 - 2023 Budget to Council.
Options for Consideration: 1) That Council review and discuss draft operating budget information providedand to provide the necessary input into the 2020 – 2023 Budget.
A live budget will be provided for any changes and recommendations.
Administrative Recommendations: 1) That Council review and approve the 2020 budget as provided.2) That Council amend and approve the 2020 budget.
OR3) Approve a 2020 interim operating budget for 1/3 of the approved 2019
operating budget, or $233,387.85 in order to meet its obligations under theAlberta Municipal Government Act.
Authorities: Section 242(1) of the Municipal Government Act, R.S.A. 2000, c M-26, provides that Council must adopt an operating budget for each calendar year.
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Summer Village of Norglenwold
Council and Legislation
Request for Decision
Agenda Item: Coffee with Council
Background: The last Coffee with Council session was held November 16, 2019. Administration would like to know if this is something Council would like to continue with in 2020. In 2018 Council meet with residents on a monthly basis and in 2019 every 3 months.
Coffee with Council is a great opportunity for residents to sit down with Council members to ask questions and express concerns. It shows transparency to residents and allows Council to bring forward information for feedback from residents prior to making decisions.
Options for Consideration: 1) Discontinue Coffee with Council.2) Continue with the monthly Coffee with Council meetings and select dates and
topics for 2020.
Administrative Recommendations: That Council continue with the monthly Coffee with Council meetings and select dates and topics for 2020.
Authorities: MGA – Public Participation.
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December 12, 19
Summer Village of Norglenwold
December 20, 2019
Council Reports
Information Item
Council Reports: Jeff Ludwig Ed Thiessen Jim McLeod
Committee Reports
Information Items:
Upcoming Meetings: Next Council Meeting – January 31, 2020
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