agenda thomas white wednesday, april 11, 2018 chair, ex ... and meetings/2018/ag… · sewer,...

951 Martin Luther King Boulevard, Kissimmee, FL

www.tohowater.com 407.944.5000

AGENDA WEDNESDAY, APRIL 11, 2018

1. Meeting called to order 2. A. Moment of Silent Reflection B. Pledge of Allegiance 3. Approval of the Agenda 4. Awards and Presentations

5. Public Hearing 6. Hear the Audience 7. Consent Agenda The Consent Agenda is a technique designed to expedite handling of routine and miscellaneous business of the Board of Supervisors. The Board of Supervisors in one motion may adopt the entire Agenda. The motion for adoption is non-debatable and must receive unanimous approval. By request of any individual member, any item may be removed from the Consent Agenda and placed upon the Regular Agenda for debate. 7A. REQUEST APPROVAL TO PIGGYBACK AGREEMENT

BETWEEN CITY OF TALLAHASSEE AND ENVIRONMENTAL PRODUCTS GROUP, INC. D/B/A ENVIROSIGHT FOR A CCTV TRUCK (PBA-18-060) (HOLMES)

7B. REQUEST APPROVAL OF APPROVAL TO EXTEND THE

ASPEN AGREEMENT FOR RENTAL OF MOBILE SLUDGE DEWATERING UNIT (IFB-16-078) (HOLMES)

7C. REQUEST APPROVAL OF DESIGN SERVICES FOR SOUTH

BERMUDA WRF ANTENNA REPLACEMENT AND UPGRADES (HOLMES)

7D. REQUEST APPROVAL OF A CONTRACT ADDENDUM WITH

TETRA TECH FOR THE DESIGN, CONSTRUCTION SERVICES, AND WATER QUALITY CRITERIA EXEMPTION PERMITTING FOR THE CYPRESS LAKE WATER TREATMENT PLANT TEST CONCENTRATE DISPOSAL WELL (BEATTY)

Thomas White Chair, Ex-officio Clarence L. Thacker Secretary LeRue “Skip” Stellfox Supervisor #6 Domingo Sanchez Supervisor #1 John A. Lambert Supervisor #4 Brian L. Wheeler Executive Director Michael W. Sweeney Deputy Executive Director VACANT General Counsel Nilsa C. Díaz Executive Assistant

http://www.tohowater.com/

7E. REQUEST APPROVAL OF AMENDMENT #6 TO EXTEND

CONTRACT WITH INKTEL CONTACT CENTER SOLUTIONS, LLC FOR CALL CENTER SERVICES (BW-16-077) (HEWITT)

7F. REQUEST APPROVAL OF SCOPE OF ENGINEERING

SERVICES FOR CELEBRATION FORCE MAIN REHABILITATION PROJECT (NOYES)

7G. REQUEST APPROVAL OF INFOR ANNUAL MAINTENANCE

AND SUPPORT (EX-18-072) (HOLMES) 7H. REQUEST APPROVAL FOR ADDITIONAL CONTINGENCY

FUNDS FOR THE CANTERBURY LANE UTILITY ADJUSTMENTS PROJECT (MATOS)

8. Informational Presentations:

8A. REPORT ON 2018 LEGISLATIVE SESSION BY THE AUTHORITY LOBBYIST (WHEELER)

9. Unfinished Business:

9A. REQUEST APPROVAL OF JOB DESCRIPTION FOR IN-HOUSE GENERAL COUNSEL (WHEELER)

10. New Business 11. Staff Report: 11A. PIO OFFICE Q2 REPORT 2018 (GRAYSON)

Board Meeting Date: 4/11/2018

Category: Consent Agenda Agenda Item: 7A

Department: Procurement Services Attachments: Quote from Environmental Products Group, Inc. Title: APPROVAL TO PIGGYBACK AGREEMENT BETWEEN CITY OF TALLAHASSEE AND ENVIRONMENTAL PRODUCTS GROUP, INC. D/B/A ENVIROSIGHT FOR A CCTV TRUCK (PBA-18-060) Summary: The FY2018 budget includes funding for the purchase of a new closed circuit television (CCTV) truck. The Field Services department utilizes CCTV trucks to clean and inspect sewer, storm, and potable water lines. Inspecting lines is critically important to document and identify the condition of sewer drains, storm drains, and lateral service connections. CCTV trucks allow staff to document the condition of pipe with video, pictures and a report. The video enables staff to grade pipe based on defects to determine if the pipe needs to be repaired or replaced.

Staff requests to purchase the new CCTV truck from Environmental Products Group, Inc. via the City of Tallahassee contract #3708 (RFP-0096-15-KM-RC). Purchase of the truck will include the following:

1. Factory Classroom Training –training for operations and maintenance of the unit along with a training manual

2. A daily, weekly, and monthly maintenance checklist for the truck 3. Unlimited Training on Equipment –training on safety procedures and cleaning of

the equipment 4. Two-day, on-site WinCan software training 5. 5-year/100,000 mile warranty on chassis; 1-year warranty on everything else 6. Local maintenance services at facility in Apopka, Florida and on-site mobile

services Field Services staff determined the new CCTV truck will not have any software compatibility issues. Data from Granite XP, software on previously purchased CCTV trucks, will be able to be imported into WinCan, the software included with the Environmental Products Group CCTV vehicle.

Field Services looks forward to completing this purchase. Staff plans to utilize this truck in all four zones.


Category: Consent Agenda Agenda Item: 7A

Total Costs: $307,817.34

Recommended Action: Staff recommends approval to piggyback the City of Tallahassee agreement with Environmental Products Group, Inc. for the supply and delivery of one CCTV truck. Initials: FH

03/29/2018

undergroundunderstood

Envirosight is dedicated to offering the highest quality components and craftsmanship. We continually source new products and materials in our effort to refine the quality and utility of our transport products. Therefore, we reserve the right to change the layouts and substitute components without notice. Photos shown on our website and in printed materials are representative examples only, and the final product may differ from representations you have seen. If you are committed to a certain component or style, please be sure to contact us so we may make every reasonable effort to assure your needs are met.

www.envirosight.com • (866) 936-8476

solid bulkhead wall with fixed smoked-glass window and pass-through door with aluminum kick plate • Formica desk with outlets above and below • cork board wall above desk surface • storage cabinet • hinged bench seat with cushion and storage beneath • overhead LED lighting • 19” Tru-Vu desk-mounted monitor • high-back operator chair • carpeted walls and ceiling • safety light switches in truck cab • rack cabinet (for

computer/DVD-RW) • rack-mount UPS device • wall file • black-treaded rubber floor • video distribution booster • battery-operated carbon monoxide detector

operator studio

enclosed generator compartment with maintenance access • stainless steel work surfaces • built-in heavy-duty storage/tool box • slide-out crawler drawer under reel • rear-facing 19” Tru-Vu monitor • full-height storage cabinet behind crawler drawer • wash-down system (on-demand pump, lighted switch, 18-gallon tank with exterior fill, 25’ retractable hose reel) • ceiling-mounted LED lights • plywood ceiling/walls covered with gray FRP • aluminum storage shelf and caddy with trash can • wheel drawer • rubber glove dispenser

equipment bay

rear barn doors with latches/locks • side door with step well with flip-up latchable cover • Chicago-style bumper • hitch • custom Envirosight mud flaps • tie-off clamp on rear bumper

exterior

shore power cord with 120V wall adapter • breaker box • auto-transfer switch • 12V fuse block • wall-mount start/stop/hour meter

power

hand sanitizer • waterless hand cleaner • paper towels • rubber gloves • first-aid kit • fire extinguisher • Rain-X • Simple Green • dry-erase board • traffic cones • rubber counter mat • remote mount • lanyard

miscellaneous

diesel generator

14’ dry freight

Toho Water Authority Envirosight CCTV Truck 3/29/2018

Tallahassee Purchase Contract #3708Contract #3708

Price

16’ Box Build OutBuild Out Dry Freight box Build out to customer supplied chassis $ 20,497.00

MEPS Power Unit Package 6.3Kw MEPS Power Unit Package $ 9,713.00 MEPS Chassis Upfit Diesel upfit for MEPS system (unpublished option) $ 4,645.43

Corner Mounted Spotlights (2) Corner mounted LED Work Area Spotlights $ 226.00 110 Swing out work light Swing out Work Light $ 170.00

Hand Spot 12V Hand Held Spot $ 145.00 Toolbox Under body mounted toolboxes, both sides (unpublished option) $ 2,052.00

4 corner mounted LED Strobes 4 corner mounted LED Strobes $ 566.00 Rear Arrow Board Rear Roof Mounted Arrow Board $ 1,887.00

Front Roof Mounted Strobe Front Roof Mounted Strobe $ 282.00 Backup Alarm Back-up Alarm $ 290.00

Backup Camera Back-up Camera $ 757.00 Awning Work Area Rear Awning $ 1,223.00

Tool Package Shovel, Pick, Sledge Hammer, & Manhole Hook $ 237.00 E-000-0035-00 Top Manhole Cable Roller $ 372.50 E-000-0036-00 Tiger Tail $ 67.90 File Cabinet 2 Drawer Filing Cabinet with Formica Top $ 471.00

Sink Sink with Installation and Grey Water Tank $ 833.00

Roof mounted ACRoof Mounted AC unit - includes Wiring Harness, Digital Thermostat, and Installation $ 1,323.00

Viewing Monitor Equipment AreaUpgrade to: 27” Monitor Rear Facing with adjustable mount instead of standard 19” monitor $ 1,625.00

Additional Viewing Monitor in Office Area 19" Tru-Vu Viewing Monitor $ 652.00 Computer Monitor 19" Tru-Vu Computer Monitor $ 652.00

Keyboard Tray Under-desk mounted Keyboard Tray (required for Computer) $ 130.00 Multi-Monitor Mount Multi-Monitor Mount for Office Area $ 453.00

Color Printer Color Printer $ 286.00 Bedslide Bedslide $ 1,960.00

Support Frame Support frame for cable reels (unpublished option) $ 647.00 4 1/2" Bench Vise 4 1/2" Bench Vise $ 209.00 Air Compressor 6 gallon, 150 psi Air Compressor $ 598.00

Front Bumper Cone Storage Front Bumper Cone Storage $ 113.00 UPS Device - MEPS build ONLY Uninterruptible Power Supply $ 977.00

Pull out Bumper Drawer Rear Bumper Drawer $ 1,977.00 E-PA-Rackmount-01 Rackmount Computer $ 2,757.35

E-Vitec-C8 Vitec Card for digital capture $ 1,123.37 Build Out Total $ 59,917.55

Chassis

F4G with 16' aluminum dry freight body

Upgrade to: Ford Super Duty F550 DRW XL 2wd Reg. Cab 205”, 6.7L 4V OHV POWER STROKE V8 TURBO DIESEL, includes 16’ Supreme Dry Freight body $ 72,750.00

Chassis Total $ 72,750.00

Envirosight Camera Equipment

E-RX-SYS-Truck_PRO-18

Rovver X Truck Pro - System includes DCX5000 Desktop Controller with CCUI including emergency stop, RAX300 Automatic Cable Reel with 300M (1000ft) cable, wireless remote controller, reel mounting frame, RX130 Quick Change version crawler with 3 sets of rubber wheels for 6” to 12” pipe diameter. RCX90 pan, tilt, zoom camera, pressurization kit, and Wincan VX entry license. $ 81,699.35

E-RX-SYS-DigiROVVER X DigiSewer DS3 Camera and WinCan Module (“fisheye lens” camera for sidewall scanning) $ 35,500.50

E-564-0900-04

Remote Lift Accessory - Camera Elevator Kit for RX130 - for pipes with 12" diameter and larger, raises the RCX90 camera head on the RX130 Crawler/transporter $ 12,765.52

E-559-0900-03 LED Auxiliary Light with Backeye Camera for ROVVER X 130 $ 3,601.50 E-080-0709-00 (4) Small Aggressive Quick Disconnect Grit Wheels for 6” Pipes $ 1,736.12 E-080-0711-00 (4) Med. Aggressive Quick Disconnect Grit Wheels for 8” Pipes $ 2,287.60 E-080-0710-00 (4) Lg. Aggressive Quick Disconnect Grit Wheels for 10/12” Pipes $ 2,348.84 E-080-0704-01 (4) XXL Rubber Quick Disconnect Wheels for 15” Pipes + $ 2,144.60

E-V-SYS-SPP-009

Verisight PRO Plus Stand alone Push Camera System - Standard Package with 200' cable, self-leveling camera, tri-frequency sonde, battery powered control unit with viewing, control, text generation, recording and digital output, accessories case with USB memory stick, 3 skids, and tooling. $ 9,957.11

Training Camera Equipment Training (unlimited) $ - Camera Equipment Total $ 152,041.14

Software

VX-EXPERT-1-SUB

ANNUAL WinCan VX Expert License includes: Section/Lateral/Manhole, Basic Reporting, Report Generator, Data Viewer, 3D, All languages & Standards, Map Expert/ArcGIS, Photo Assistant, Drawing function, Meta DB, Data Transfer Tool, SQL & Oracle database option, Multiple Inspection, Grading, Software Encoding, MPEG 1/2/4 Recording, NASSCO Validator, Text Generator, Inclination, Local deformation & Crack width with laser, Work Order Management, Statistics, and GIS Queries. $ 3,875.61

VX-EXPERT-1-SUB


VX-EXPERT-1-SUB


VX-EXPERT-1-SUB


2210-SUB Annual Scan Explorer to post process sidewall scanning in Office $ 1,736.11 E-WINCAN-TRAINING 2 Day On Site WinCan Training and Installation $ 3,370.10

Software Total $ 20,608.65 Transport $ 2,500.00 Subtotal $ 307,817.34

Sales Tax $ - Total $ 307,817.34

(continued next page)

03/29/2018

Toho Water Authority Envirosight CCTV Truck 3/29/2018

Tallahassee Purchase Contract #3708Contract #3708

Price

16’ Box Build OutBuild Out Dry Freight box Build out to customer supplied chassis $ 20,497.00

MEPS Power Unit Package 6.3Kw MEPS Power Unit Package $ 9,713.00 MEPS Chassis Upfit Diesel upfit for MEPS system (unpublished option) $ 4,645.43

Corner Mounted Spotlights (2) Corner mounted LED Work Area Spotlights $ 226.00 110 Swing out work light Swing out Work Light $ 170.00

Hand Spot 12V Hand Held Spot $ 145.00 Toolbox Under body mounted toolboxes, both sides (unpublished option) $ 2,052.00

4 corner mounted LED Strobes 4 corner mounted LED Strobes $ 566.00 Rear Arrow Board Rear Roof Mounted Arrow Board $ 1,887.00

Front Roof Mounted Strobe Front Roof Mounted Strobe $ 282.00 Backup Alarm Back-up Alarm $ 290.00

Backup Camera Back-up Camera $ 757.00 Awning Work Area Rear Awning $ 1,223.00

Tool Package Shovel, Pick, Sledge Hammer, & Manhole Hook $ 237.00 E-000-0035-00 Top Manhole Cable Roller $ 372.50 E-000-0036-00 Tiger Tail $ 67.90 File Cabinet 2 Drawer Filing Cabinet with Formica Top $ 471.00

Sink Sink with Installation and Grey Water Tank $ 833.00

Roof mounted ACRoof Mounted AC unit - includes Wiring Harness, Digital Thermostat, and Installation $ 1,323.00

Viewing Monitor Equipment AreaUpgrade to: 27” Monitor Rear Facing with adjustable mount instead of standard 19” monitor $ 1,625.00

Additional Viewing Monitor in Office Area 19" Tru-Vu Viewing Monitor $ 652.00 Computer Monitor 19" Tru-Vu Computer Monitor $ 652.00

Keyboard Tray Under-desk mounted Keyboard Tray (required for Computer) $ 130.00 Multi-Monitor Mount Multi-Monitor Mount for Office Area $ 453.00

Color Printer Color Printer $ 286.00 Bedslide Bedslide $ 1,960.00

Support Frame Support frame for cable reels (unpublished option) $ 647.00 4 1/2" Bench Vise 4 1/2" Bench Vise $ 209.00 Air Compressor 6 gallon, 150 psi Air Compressor $ 598.00

Front Bumper Cone Storage Front Bumper Cone Storage $ 113.00 UPS Device - MEPS build ONLY Uninterruptible Power Supply $ 977.00

Pull out Bumper Drawer Rear Bumper Drawer $ 1,977.00 E-PA-Rackmount-01 Rackmount Computer $ 2,757.35

E-Vitec-C8 Vitec Card for digital capture $ 1,123.37 Build Out Total $ 59,917.55

Chassis

F4G with 16' aluminum dry freight body

Upgrade to: Ford Super Duty F550 DRW XL 2wd Reg. Cab 205”, 6.7L 4V OHV POWER STROKE V8 TURBO DIESEL, includes 16’ Supreme Dry Freight body $ 72,750.00

Chassis Total $ 72,750.00

Envirosight Camera Equipment

E-RX-SYS-Truck_PRO-18

Rovver X Truck Pro - System includes DCX5000 Desktop Controller with CCUI including emergency stop, RAX300 Automatic Cable Reel with 300M (1000ft) cable, wireless remote controller, reel mounting frame, RX130 Quick Change version crawler with 3 sets of rubber wheels for 6” to 12” pipe diameter. RCX90 pan, tilt, zoom camera, pressurization kit, and Wincan VX entry license. $ 81,699.35

E-RX-SYS-DigiROVVER X DigiSewer DS3 Camera and WinCan Module (“fisheye lens” camera for sidewall scanning) $ 35,500.50

E-564-0900-04

Remote Lift Accessory - Camera Elevator Kit for RX130 - for pipes with 12" diameter and larger, raises the RCX90 camera head on the RX130 Crawler/transporter $ 12,765.52

E-559-0900-03 LED Auxiliary Light with Backeye Camera for ROVVER X 130 $ 3,601.50 E-080-0709-00 (4) Small Aggressive Quick Disconnect Grit Wheels for 6” Pipes $ 1,736.12 E-080-0711-00 (4) Med. Aggressive Quick Disconnect Grit Wheels for 8” Pipes $ 2,287.60 E-080-0710-00 (4) Lg. Aggressive Quick Disconnect Grit Wheels for 10/12” Pipes $ 2,348.84 E-080-0704-01 (4) XXL Rubber Quick Disconnect Wheels for 15” Pipes + $ 2,144.60

E-V-SYS-SPP-009

Verisight PRO Plus Stand alone Push Camera System - Standard Package with 200' cable, self-leveling camera, tri-frequency sonde, battery powered control unit with viewing, control, text generation, recording and digital output, accessories case with USB memory stick, 3 skids, and tooling. $ 9,957.11

Training Camera Equipment Training (unlimited) $ - Camera Equipment Total $ 152,041.14

Software

VX-EXPERT-1-SUB


VX-EXPERT-1-SUB


VX-EXPERT-1-SUB


VX-EXPERT-1-SUB


2210-SUB Annual Scan Explorer to post process sidewall scanning in Office $ 1,736.11 E-WINCAN-TRAINING 2 Day On Site WinCan Training and Installation $ 3,370.10

Software Total $ 20,608.65 Transport $ 2,500.00 Subtotal $ 307,817.34

Sales Tax $ - Total $ 307,817.34

03/29/2018

Thanks for the opportunity to earn your business!Please reply to:

Brian Stewart, Inspection Division Manager

Environmental Products of Florida2525 Clarcona RoadApopka, FL 32703Cell: (407) 608-0544Email: [email protected]

www.myepg.com

All pricing is direct from the City of Tallahassee Purchase Contract #3708

Link to contract information: http://www.myepg.com/city-of-tallahassee-elgin-vactor-enviro-sight-wincan-seca-duratech-madvac-turn-key-maintenance-packages

03/29/2018


Category: Consent Agenda Agenda Item: 7B

Department: Procurement Services Attachments: Amendment #2 to Agreement with Aspen Rentals, Inc. Title: APPROVAL TO EXTEND THE AGREEMENT FOR RENTAL OF MOBILE SLUDGE DEWATERING UNIT (IFB-16-078) Summary: The Toho Water Authority (TWA) produces wastewater byproduct (biosolids) at all wastewater treatment plants as part of the treatment process. TWA hauls liquid biosolids from 5 of the 8 wastewater plants to the South Bermuda wastewater treatment plant, where it is pumped into a holding tank, dewatered through three belt filter presses, and ultimately hauled by a contractor or TWA staff for final disposition.

Several of the wastewater treatment plants have experienced increased flows, and at least two have experienced a significant increase in the raw wastewater solids content, which directly affects the amount of biosolids produced.

In order to maintain a reliable service for hauling of the biosolids from the wastewater treatment plant, the belt filter presses had to increase run times from an average of 16 hours per day to approximately 22 hours per day. To alleviate the increased run times, the Board approved award of a bid to rent a mobile sludge dewatering unit for the Sandhill WRF in April of 2016.

Prior to renting the belt press for the Sandhill WRF, the Biosolids division was transporting an average of 50 loads per week at 5,000 gallons per load to the South Bermuda WRF to be processed into Biosolids cake. The approximate cost to transport liquid Biosolids from Sandhill to South Bermuda per month by TWA staff was $24,000.

The belt press allowed the Sandhill facility to process all the liquid biosolids produced from that facility into Biosolids cake and send the product directly to an outside company for final processing. The loads that were being transported from Sandhill are now being utilized by two other wastewater facilities which allowed those facilities to discontinue the cost of paying an outside vendor to transport the dewatered biosolids.

The Board approved awards for the purchase of centrifuges for the South Bermuda, Sandhill, and Cypress West plants; however, installation of the centrifuges has not been performed. The Board also approved purchase of a mobile trailer-mounted dewatering, which is scheduled to be delivered next month and will be placed at the South Bermuda


Category: Consent Agenda Agenda Item: 7B

plant until the centrifuge is installed. Therefore, staff requests to extend the agreement to rent the mobile sludge dewatering unit for use at the Sandhill WRF for an additional year.

The unit price for rental will remain at a cost of $9,500 monthly.

Total Cost: $9,500 monthly, plus $1,500 for disassembly and removal

Recommended Action: Staff recommends approval to execute Amendment #2 to extend the term to lease a belt filter press from Aspen Rentals, Inc. Initials: tp/fh


Category: Consent Agenda Agenda Item: 7C

Department: Treatment Operations Attachments: Tetra Tech Proposal and Contract Addendum #1 TITLE: APPROVAL OF DESIGN SERVICES FOR SOUTH BERMUDA WRF ANTENNA REPLACEMENT AND UPGRADES Summary: Following Hurricane Irma, the communications tower at the South Bermuda Water Reclamation Facility (WRF) experienced extensive damage. This tower supports a communication ring that enables data to be sent and received from South Bermuda, lift stations, water treatment plants, and all waste water plants. Staff can also monitor and control activities at the various locations from South Bermuda terminals.

Physical damage to the tower included injury to the base of one antenna, loosened guy wires, and antennas’ tops blown off their paths. Staff requests replacement of the existing one-hundred foot guyed-trussed tower with a 100 to 120-foot monopoled antenna tower. The monopoled tower is a more stable structure that can withstand stronger Hurricane force winds.

The Treatment Operations Department already budgeted for replacement of the tower this fiscal year, but since Hurricane Irma caused some damage to the tower, the Federal Emergency Management Association (FEMA) has agreed to provide partial reimbursement for design and construction of the new tower. The specific amount FEMA will provide has yet to be determined.

Staff recommends approval to execute contract addendum #1, with Tetra Tech, Inc., one of TWA’s approved engineering design consultant, for the design, permitting, bidding, and construction administration services for the tower replacement and miscellaneous site upgrades. Total Costs: $62,671 Recommended Action: Staff recommends approval to execute contract addendum #1, with Tetra Tech, Inc. for design services of the new control tower at South Bermuda WRF. Initials: FH

Tetra Tech, Inc. 201 E. Pine Street, Suite 1000, Orlando, FL 32801

Tel 407.839.3955 Fax 407.839.3790 www.tetratech.com

February 6, 2018 Mr. Jeremy Cairns, SCADA Manager Toho Water Authority 951 Martin Luther King Blvd. Kissimmee, FL 34741

Subject: Professional Engineering Services Proposal for the South Bermuda WRF Antenna Replacement and Upgrades

Tt # 200BP Toho

Dear Mr. Cairns:

Tetra Tech is pleased to furnish this proposal for professional engineering services to assist Toho Water Authority (TWA) with design, permitting, bidding and construction administration services for the proposed SCADA antenna replacement and miscellaneous site upgrades at South Bermuda Water Reclamation Facility (WRF). A detailed scope of services, compensation summary, and project schedule are attached hereto. The basic scope includes:

• Replace the 100 foot radio antenna with a 100 – 120-ft monopole antenna either next to or on the adjoining TWA site.

• Paved or compressed rock 4,000 square foot parking area to the east of the SCADA building as an added alternate bid item.

• New ground counterpoise around SCADA building.

Tetra Tech looks forward to providing these services to the TWA. Should you have any questions, please do not hesitate to contact me at 407-839-3955. Very truly yours, Tetra Tech

Jon D. Fox, P.E. Vice President Attachments JDF/ab/S Bermuda Antenna/Cairns_020618

C: David A. Burger, P.E., Tetra Tech

DAB/ab//S Bermuda Antenna/Scope Tt #200BP Toho -1- 02/06/18

ATTACHMENT A

TOHOPEKALIGA WATER AUTHORITY SOUTH BERMUDA WATER RECLAMATION FACILITY

ANTENNA REPLACEMENT AND UPGRADES

SCOPE OF SERVICES I. PROJECT DESCRIPTION

The Tohopekaliga Water Authority (TWA) owns a one-hundred foot guyed-truss style antenna. The antenna is located next to the SCADA control building at the South Bermuda Water Reclamation Facility (WRF). The existing antenna was damaged during Hurricane Irma and TWA wishes to replace it with a 100 – 120-foot monopole antenna, either next to the existing antenna or on an adjoining TWA property. In addition, TWA would like the existing unpaved parking lot that serves the SCADA building to be either paved or improved with compressed rock and a new ground ring counterpoise installed around the SCADA building. Design and construction of improvements will be completed in one phase.

Tetra Tech (Tt) will provide professional engineering services to assist TWA with design, permitting, bidding and construction administration services of the proposed antenna replacement and the grounding and parking upgrades required of the project. TWA staff will provide the radio system design and modifications, and FAA required maximum effective radiated power (ERP), radio frequencies, antenna types and centers of radiation with antenna patterns.

II. SCOPE OF SERVICES

1. Survey Services

Tt will survey and perform professional surveying services as follows:

1) Establish all horizontal and vertical control for a topographical survey of the project based on Osceola County datum and State Plane Feet East NAD83 Horizontal baseline control points.

2) Tt will perform a new (2018) topographic survey for the project site (5 acres) within Kissimmee Utility Authority (KUA) property. The topographic survey consists of the horizontal location of all visible above-ground improvements relevant to the proposed project design.

3) Improvements will be surveyed and elevations taken.

2. Soils Report

Tt will utilize a subcontractor to provide a geotechnical report for the approved antenna location pending permitting authority site approvals and FAA review.


3. Design

Upon Notice to Proceed, Tt will initiate the design of the antenna replacement and site improvements. A pre-design phase will establish antenna location following permit authority review and FAA reviews. Tt will provide a technical memorandum to finalize design direction. The design will result in preparation of engineering drawings and technical specifications in compliance with TWA standards and any modifications to specifications required by TWA. Work product will be submitted to TWA for review at 90% and 100% (Bid Set) completion levels. Electronic copies in AutoCAD and PDF formats of the drawings and specifications will be provided at each submittal stage. The drawings will be prepared using AutoCAD, and technical specifications will be prepared using Microsoft Word®. The project manager will attend design review meetings with TWA. Tetra Tech will obtain approval from TWA for any substantial changes prior to incorporation in the final design.

A preliminary list of drawings is presented below:

General Cover Sheet

Civil Legend and Abbreviations Site Plan Enlarged Plan Paving Details

Electrical Legend and Abbreviations Electrical Site Plan Grounding Plan Details

4. Permitting

Tt will review and provide permitting assistance to include:

1) Preparation of FAA application documents for submission and respond to FAA requests for information.

2) Preparation of tower permit documents for submission to Planning and Zoning review. Respond to Planning and Zoning comments.

5. Bidding and Award

Upon authorization to proceed with the bidding and award phase of the project, Tetra Tech will complete the following tasks:

1) Tt will provide one (1) electronic copy of the Contract Documents to TWA’s purchasing department for bidding purposes.


2) Tt will provide responses to questions from bidders as required to interpret, clarify or expand the Bidding Documents. Boundary and Topographic survey will be performed in accordance with State of Florida Minimum Technical Standards (MTS) as set forth by the Board of Professional Surveyors and Mappers, Chapter 5J-17, Florida Administrative Code, per Section 472.027, Florida Statutes.

3) Tt will review and evaluate the apparent low bidder’s qualifications for undertaking the work and make recommendation of contract award.

6. Construction Administration

During the Construction Phase of the project, Tetra Tech will complete the following tasks for the electrical system improvements:

1) Prepare two (2) copies and one (1) electronic copy of the conformed set of contract documents for TWA and one (1) reproducible copy for the recommended contractor.

2) Attend one pre-construction meeting with the selected Contractor, subcontractor(s) and TWA. Prepare a summary of topics discussed and distribute to all attendees.

3) Provide interpretation or clarification of the design documents, as required for clarification of the Contract Documents, and respond to all reasonable and responsible RFI questions.

4) Conduct four (4) monthly site visits to the construction site to oversee construction of the project and attend four (4) monthly progress meetings. These site visits will observe the progress and quality of the construction and its general conformance to the Contract Documents. These site visits will be conducted following each progress meeting. The construction is anticipated to take 180 calendar days from notice to proceed until substantial completion.

5) Review shop drawings and other required Contractor submittals up to two (2) times per submittal for general conformance with the Contract Documents.

6) Review the Contractor’s application for payment and the accompanying data and schedules, determine the amounts owed to the Contractor, and advise the Owner of the recommended payments to the Contractor.

7) Perform one (1) general construction inspection at key milestone prior to raising tower.

8) Conduct a substantial completion site visit and develop a punch list of items to be corrected by the Contractor

III. COMPENSATION SUMMARY

The total not-to-exceed fee for the Scope of Services described in Section II is $62,671. Attachment B presents a detailed breakdown of the estimated hours and compensation for the Scope of Services.


Task Total

1. Surveying and Soils Report $21,626

2. Preliminary Design and Permitting $14,278

3. Design $15,699

4. Bidding $1,501

5. Construction Support $9,567

Total $62,671

IV. SCHEDULE

The anticipated delivery schedule for the project is presented below.

Task Duration in Days Cumulative Days After

Notice to Proceed

Notice to Proceed 0 0

Survey/FAA and Site Locating 30 30

Technical Memorandum 15 45

Tech Memo Review Meeting 10 55

Soils Report 30 85

60% Design Submittal 45 130

TWA 60% Design Review and Meeting 10 140

90% Design Submittal 20 160

TWA 90% Design Review and Meeting 10 170

100% Submittal (Bid Set) 5 175

Tetra Tech - Confidential and Proprietary Page 1 of 1 Printed 2/6/2018

Attachment B

Submitted to: TWA (Attn: Jeremy Cairns)

Contract Type: T&M

Project Phases / Tasks 405 2 55 57 51 48 98 34 5 33 14 8 55,525 4,500 2,646 62,671 1 2 3 4 5 6 7 8 9 10 11

Task 001 Surveying 113 - - - 51 48 - - - - 14 - 16,295 4,500 831 21,626 Boundary Survey 35 15 12 8 5,183 193 5,375

Geotechnical - Soils Report - 4,500 4,500

Topographic Survey 78 36 36 6 11,113 638 11,751

Task 002 Preliminary Design and Permits 104 - 30 36 - - 24 - - 6 - 8 14,113 - 165 14,278 Kickoff Meeting On Site 4 4 658 165 823

FAA Permit 30 2 4 16 8 4,150 4,150

Technical Memorandum of findings 12 4 4 4 1,686 1,686

Civil Site Permitting 58 24 32 2 7,619 7,619

Task 003 Design 117 2 18 17 - - 34 30 5 11 - - 15,204 - 495 15,699 Project Management 4 4 658 658

Engineering Survey of Existing 6 3 3 1,010 165 1,175

Meet with Antenna Contractor 4 2 1 1 561 561

60% Civil 16 4 12 1,933 1,933

60% Electrical 20 4 16 2,079 2,079

60% Structural - -

60% Specs 14 2 4 2 2 4 1,807 1,807

60% QAQC 1 1 217 217

60% Review meeting 8 4 4 1,346 165 1,511

90% Civil 6 2 4 759 759

90% Electrical 12 4 8 1,369 1,369

90% Structural - -

90% Specs 13 2 4 2 1 4 1,663 1,663

90% QAQC 1 1 217 217

90% Review Meeting 4 4 658 165 823

Final Plans and Specs 8 1 1 1 1 1 3 928 928

Task 004 Bidding 10 - 2 - - - 6 - - 2 - - 1,501 - - 1,501 Bidding Support 10 2 6 2 1,501 1,501

Task 005 Construction Admin 61 - 5 4 - - 34 4 - 14 - - 8,412 - 1,155 9,567 Conformed Documents 7 2 2 3 640 640

Pre-Construction Meeting 4 4 658 165 823

Construction Meetings w/Inspection (5) 24 18 6 3,470 825 4,295

RFI's 7 1 3 3 921 921

Submittals 11 1 2 6 2 1,544 1,544

Substantial Completion Inspection 8 3 3 2 1,180 165 1,345

Totals 405 2 55 57 51 48 98 34 5 33 14 8 55,525 4,500 2,646 62,671

TWA - S. Bermuda WRF Antenna Replacement & UpgradesReplace Antenna, pave parking and install counterpoise

Task Pricing Totals

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Civi

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Surv

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Surv

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11 ResourcePrice Proposal Labor Plan


Category: Consent Agenda Agenda Item: 7D

Department: Engineering Services Attachments: Tetra Tech Scope of Services Proposal and Addendum Title: APPROVAL OF A CONTRACT ADDENDUM WITH TETRA TECH FOR THE DESIGN, CONSTRUCTION SERVICES, AND WATER QUALITY CRITERIA EXEMPTION PERMITTING FOR THE CYPRESS LAKE WATER TREATMENT PLANT TEST CONCENTRATE DISPOSAL WELL Summary: Staff is requesting the Board of Supervisors approve an $867,249 addendum to the Tetra Tech Consulting Contract for the design; bidding and construction services, including construction administration and construction observation; and permitting of a Water Quality Criteria Exemption (WQCE) for one test Concentrate Disposal Well for the Cypress Lake Alternative Water Supply Water Treatment Plant Project.

Tetra Tech was approved by the TWA Board of Supervisors and the Water Cooperative of Central Florida (WCCF) to provide consulting services for the Cypress Lake Water Treatment Plant (WTP), Water Production Wells and Raw Water Main Project in June 2013. Tetra Tech completed the preliminary design of the WTP in late 2014. Subsequently on January 6th and February 10th, 2016 the WCCF Board of Supervisors and the TWA Board of Supervisors, respectively, approved a Tetra Tech proposal for the permitting of three concentrate disposal wells to inject brine concentrate, a by-product of the reverse osmosis brackish water treatment process, into the lower portion of the Lower Floridan Aquifer as an alternative to concentrate disposal through a deep injection well.

The well permitting through the Florida Department of Environmental Protection (FDEP) has been successfully completed and allows for the project to use the alternative method of concentrate disposal via a shallower Class V concentrate disposal well instead of a traditional Deep Injection Class I well. The Class V well will reduce the cost of the well construction from approximately $15M to $5M per well and will result in a substantial savings over the course of construction of three disposal wells, the number of wells required to provide disposal of the brine concentrate for the Cypress Lake Water Treatment Plant Project.

The scope of services proposal associated with the addendum has been reviewed and negotiated by participating WCCF and RCID utility staff, and includes preparation of design and technical specifications, WQCE permitting services, bidding services, construction administration and construction oversight. Because the Class V well is


Category: Consent Agenda Agenda Item: 7D

substantially shallower than a deep injection well, the issued permit requires the Water Cooperative to submit a second permit application for a Water Quality Criteria Exemption for concentrate components that might exceed drinking water standards.

On January 25, 2017, the TWA Board approved the 3rd Amendment to the Cypress Lake Interlocal Agreement which established a budget of $5.0 million for the design and construction of the first concentrate disposal well and allocated the cost between the WCCF members and Reedy Creek Improvement District (RCID). Since Board approval of the 3rd Amendment all of the WCCF member governments, Toho Water Authority (TWA), Orange County, the City of St. Cloud, and Polk County; along with RCID have approved the 3rd Amendment.

With approval of the 3rd Amendment by all participating utilities, the Board of Supervisors is now requested to approve the addendum to the Tetra Tech contract for the design, permitting, bidding, construction services, and permitting of WQCE as outlined above. Approval of Tetra Tech’s contract addendum by the WCCF Board was requested via the regular April 4, 2018 meeting agenda. The fee associated with the services is slightly below the funding budgeted for the engineering and permitting services in the 3rd Amendment.

As the project administrator for the Cypress Lake Project, TWA is responsible for contracting with, and issuing a purchase order to the consultant. TWA will be reimbursed each participant’s proportional share of the project cost after payment of each Consultant invoice. The Cypress Lake water allocation defines the funding responsibility of each participant; therefore, TWA’s financial responsibility, based on its 40% groundwater allocation of the 37.5 MGD in the Water Use Permit, issued on October 3, 2011, is $347,139.60. The 40% groundwater allocation will result in approximately 12 MGD of finished (potable) water for distribution to TWA customers.

Total Costs: $867,249.00 with reimbursement of 60% of the funds by participants. Final cost to TWA after reimbursement is $347,139.60. Funding source is project #115035. Recommended Action: Staff recommends approval of the Addendum with Tetratech on behalf of the Water Cooperative and RCID for the Cypress Lake Concentrate Disposal Well Design, Permitting, and Construction Services. Initials: dab

TOHOPEKALIGA WATER AUTHORITY

ADDENDUM#: 2CONTRACT ADDENDUM

DATE: Mar30,2018

Per the terms, conditions, and specifications of the Tohopekaliga Water Authority (TWA) with

Tetra Tech, Inc.

Engineer

for Cypress Lake WTP, Wellfield and Raw Water Main Project - Class V Exploratory Well

(proJect)

the following described changes are agreed to and are hereby accepted and incorporated:

DESCRIPTION OF ASSIGNMENT:

Refer to Scope of Services.

FORM OF COMPLETED DELIVERABLES:

Refer to Scope of Services.

BASIS OF PAYMENT: Services shall be made on the basis of Lump Sum Tasks A - E:

method in accordance with the Agreement, the total not to exceed $ 867,249 without further authorization from TWA.

ESTIMATED DATE OF COMPLETION: This assignment shall be completed within 455 calendar days from the receipt of this fully executed Addendum or 455 calendar days from receipt of TWA provided information which will enable the Engineer to proceed with this work assignment.

Previous Contract Total Dollars: $ 1,962,527

NET Dollars for this Change (Addition/Subtraction): $ 867,249

NET CONTRACT TOTAL DOLLARS: $ 2,829,776

Accepted By: Requested By:

Jon D. Fox, P.E. Deb Beatty, P.E.

Title/Position: Vice President

Approved By:

Tom E. White, Ex Officio

Tetra Tech, Inc. Approval Date: Company Name:

$293,208/

T&M Task F: $574,041

Tetra Tech, Inc. 201 E. Pine Street, Suite 1000, Orlando, FL 32801

Tel 407.839.3955 Fax 407.839.3790 www.tetratech.com

January 8, 2018 Ms. Deborah Beatty, P.E. Toho Water Authority 951 Martin Luther King Blvd., 3rd Fl. Kissimmee, FL 34741 Subject: Cypress Lake Water Treatment Plant, Wellfield and Raw Water Main Project Class V Exploratory Well Design, Bidding, and Construction Administration and Observation Services

Tt # 200BP Toho Dear Ms. Beatty: Tetra Tech is pleased to furnish this revised proposal for professional engineering services to assist the Toho Water Authority (TWA) with the above-referenced project. A detailed scope of services and compensation summary are attached hereto. We look forward to providing these services to the TWA. If you should have any questions, please do not hesitate to contact me at 407-839-3955. Very truly yours, Tetra Tech

Jon D. Fox, P.E. Vice President Attachments JDF/ab/Cypress Lake DIW/Beatty_010818

JDF/ab/Cypress Lake DIW/Scope Tt #200BP Toho -1- 01/08/18

EXHIBIT A CYPRESS LAKE WATER TREATMENT PLANT, WELLFIELD AND RAW WATER MAIN PROJECT

CLASS V EXPLORATORY WELL DESIGN, BIDDING, AND CONSTRUCTION ADMINISTRATION AND OBSERVATION SERVICES

Tetra Tech, Inc. (CONSULTANT) entered into a Consulting Services Agreement (AGREEMENT) with Toho Water Authority (TWA) on June 26, 2013 for Design Services for the Cypress Lake Water Treatment Plant, Wellfield and Raw Water Main Project. Pursuant to this AGREEMENT, TWA has requested that the CONSULTANT provide certain professional engineering and hydrogeological services for the Class V Exploratory Well Design, Bidding, Construction Administration and Construction Observation (Project), as further detailed in this scope of services.

I. INTRODUCTION

The Water Cooperative of Central Florida (Cooperative) members, currently consisting of the City of St. Cloud, Toho Water Authority (TWA), Orange County Utilities (OCU), and Polk County Utilities (PCU) together with the Reedy Creek Improvement District (RCID) [Utility Partners], determined that the construction of a regional alternative water supply project would be of benefit to their individual water supply needs and address the specific conditions within their own current water use permits. In 2011, an Interlocal Agreement was executed to form a cooperative entity of Central Florida utility providers to address the funding, planning, preliminary design, design and construction, comprehensive plan amendments, zoning and land use approvals, and water use permitting for water supply projects to benefit the customers and stakeholders of the Cooperative. The Cooperative recognizes the benefits of regional cooperation and has determined that such partnership is in the best interest of the public.

Strategic planning efforts determined that a regional project yielding a minimum 30 million gallons per day (MGD) of water supply would help to collectively meet the Utility Partners needs for the near future. The following planning efforts have been completed to date:

• Two test/production wells were constructed within the Cypress Lake Wellfield and tested to provide the Utility Partners with water quality data within the Lower Floridan aquifer (LFA) which was used to estimate raw water quality and ultimately to provide a basis of design for the new water treatment plant (WTP).

• The Utility Partners were issued a 30-year 37.5 MGD water use permit by the South Florida Water Management District (SFWMD) to withdraw groundwater from the LFA as an alternative water supply source.

• A Concept Development Plan (Tetra Tech, April 2014) was prepared and recommended reverse osmosis (RO) as the treatment process for the LFA brackish groundwater supply and deep well injection as the most cost effective and permittable RO concentrate management option.

• A Preliminary Design Report (Tetra Tech, October 2014) was prepared and presented a basis of design, preliminary layout of proposed facilities (buildings, site and yard piping), facility implementation, overview of regulatory requirements, and estimate of probable capital and O&M costs for the Cypress Lake WTP, wellfield, and raw water main.

• A Class V Group 4 Injection Well permit was issued for up to three (3) injection wells by the Florida Department of Environmental Protection (January 30, 2017) for disposal of brine concentrate from the proposed reverse osmosis water treatment plant.


The injection wells are permitted to a maximum design depth of 2,400 feet below land surface (bls) into the Lower Floridan Aquifer (LFA) lower permeable zone to evaluate the potential feasibility for disposal of RO concentrate. Upon issuance of the Class V Group 4 injection well, the Utility Partners have requested CONSULTANT provide a proposal for the design services, water quality criteria exemption (WQCE) permit application preparation, bidding services, and services during construction for one (1) injection well and a single zone monitoring well. A WQCE permit will be needed for parameters such as radionuclides that may exceed drinking water standards in the RO concentrate to be injected in the injection zone.

II. SCOPE OF SERVICES

A. Meetings

1. Review and Permitting Meetings:

Three (3) meetings associated with the design and WQCE permit application are anticipated:

• One (1) pre-application meeting with FDEP in the Tallahassee office.

• One (1) Utility Partners design, bidder prequalification package, and WQCE application review meeting. The intent of this meeting is to review the draft technical specifications for well construction, the pre-bid qualification package for bidder qualifications, and WQCE application package.

• One (1) public meeting prior to the WQCE permit issuance. The public meeting is typically required by FDEP in accordance with Chapter 62-520.

A proposed agenda will be prepared and distributed one (1) week prior to the meetings. CONSULTANT will be responsible for preparation and distribution of meeting minutes within one (1) week of the meetings.

Construction meetings are included in Task E (Construction Administration).

B. Design and Technical Specifications

Final design will include the preparation of the well design and technical specifications and associated bidding documents for the construction of the first injection well and single zone monitoring well. For the purposes of this proposal, it is assumed the injection well and monitoring well will be completed with a single valve termination at the surface and final wellheads will be designed and completed at a later date.

CONSULTANT will prepare a well drilling contractor pre-bid qualification package for this work to prequalify well drilling contractors prior to bidding. Each prequalified bidder will be qualified to drill injection wells (per the testing requirements in the specifications) and familiar with FDEP UIC requirements for well construction. CONSULTANT will review and evaluate pre-qualification submittals from potential well drillers and provide recommendation.

CONSULTANT will perform a topographic survey of the proposed well site (assumed site to be approx. 1.5 acres). Establish horizontal and vertical control based on Osceola County datum NAD83 (2007) Florida East Zone, NAVD 1988.


Deliverables for this task will include a draft Technical Specifications for well construction and a draft pre-bid qualification package for the Utility Partners to review. Final Technical Specifications and pre-bid qualification package will be provided based on comments received from the Utility Partners. Provide recommendation for pre-qualified well drillers.

C. WQCE Permitting Services

CONSULTANT will prepare a WQCE permit application for the Utility Partners to review. The application will be prepared for an exemption from the primary or secondary drinking water standards for the following parameters:

• Radionuclides • Sodium • Chloride • Total Dissolved Solids • Sulfate

Comments from the Utility Partners review of the application will be incorporated into the final application for submittal to the FDEP UIC Department. In addition, CONSULTANT shall respond to agency requests for additional information. The Utility Partners shall pay all permit application fees ($6,000 per parameter).

D. Bidding Services

Bidding services will include the following:

1. Coordinate advertisement of the Project with the Utility Partners and prepare Invitation to Bid.

2. Attend a pre bid conference. The pre bid conference will include a site visit to the proposed well site.

3. Respond to written questions from bidders and prepare addenda as required to interpret, clarify or expand the Bidding Documents.

4. Review and evaluate the apparent low bidder's bid package for conformance with the bidding requirements.

E. Construction Administration

The CONSULTANT will provide construction administration services are based on a 305 day construction period, including 245 days of well construction, 30 days for mobilization prior to drilling and 30 days for demobilization/well head completion. If construction extends beyond this duration, then additional services may be required. Services during construction include the following:

1. Shop Drawing and Pay App Review

a. Review shop drawings and other required Contractor submittals up to two (2) times per submittal for general conformance with the Contract Documents.

b. Review Contractor’s testing plan for general conformance with the Contract Documents.


c. Review the Contractor's application for payment and the accompanying data and schedules, determine the amounts owed to the Contractor, and advise TWA of the recommended payments to the Contractor.

2. Interpretations and Clarifications

a. Provide interpretation or clarification of the design documents when requested, and prepare change orders required for clarification or minor modification of the Contract Documents.

3. Construction Meetings

a. CONSULTANT will attend and conduct a preconstruction conference with the selected Contractor, subcontractors, regulatory agencies and Utility Partners. CONSULTANT will prepare an agenda and will distribute meeting minutes.

b. Attend up to ten (10) progress meetings, prepare agenda and meeting minutes. Construction of this project is anticipated to take 305 days from notice-to-proceed until substantial completion. Progress meetings are anticipated monthly.

4. Substantial and Final Completion Inspections

a. Conduct a substantial completion site inspection and develop a punch list of items to be corrected by the Contractor for each well.

b. Conduct a final completion site inspection to determine if the punch list items have been completed in accordance with the Contract Documents and if the Contractor's obligations are fulfilled thereunder, and recommend final payment to the Contractor.

5. Record Drawings

a. Prepare one (1) copy and an electronic file of the record drawings for the Utility Partners incorporating those changes made during construction based on record information furnished by the Contractor.

6. FDEP Construction Coordination

a. During the course of the project, the CONSULTANT will coordinate construction activities with the FDEP UIC as required of the permit issued.

7. Well Completion Report Preparation

a. A well completion report summarizing the injection well construction and testing with recommendations will be prepared and submitted to the Utility Partners. A draft well completion report will be submitted to the Utility Partners for review. Comments will be incorporated in to the final well completion report and submitted to the FDEP UIC Department.


F. Construction Oversight

The CONSULTANT will provide construction oversight services based on a 305-day construction period, including 245 days of well construction, 30 days for mobilization prior to drilling and 30 days for demobilization/well head completion. If construction extends beyond this duration, then additional services may be required. Services during construction include the following:

A. Well Construction Oversight

Well construction oversight services will include oversight of mobilization activities and oversight during drilling to observe construction and testing activities of both wells for general conformance with the Contract Documents.

Onsite oversight personnel will prepare daily construction summaries and weekly reports as required by FDEP, describe and identify the geologic formations encountered, perform water quality data analysis, perform geophysical log analysis, perform and analyze hydraulic testing data, monitor construction quantities and progress, and provide various construction inspections customarily required by FDEP. Oversight services during mobilization will be conducted intermittently to observe drilling pad monitoring well installation, surface casing installation, site improvements, drilling pad construction and containment system completion prior to the start of well drilling activities. On-site oversight intermittent inspections during mobilization is not anticipated to exceed 20 hours. During well drilling, construction oversight services will be provided 24 hours per day, 7 days per week for a construction period of up to 245 days for a total of 4,682 hours of oversight. On-site oversight will be billed on a time and materials basis at a billing rate of $110 per hour plus associated other direct costs.

III. SERVICES NOT INCLUDED

A. No groundwater flow or solute transport modeling is included in this Scope of Work.

B. Coordination with funding agencies has not been included in this Scope of Work.

C. No O&M manual preparation is included.

D. CONSULTANT shall rely upon the information and data provided by the Utility Partners and its consultants or obtained from generally acceptable sources within the industry without independent verification except to the extent such verification is expressly included in this Scope of Work.

E. It is anticipated that only one (1) injection well and single zone monitoring well will initially be constructed and tested to understand the local injection capacity. Therefore, the design, bidding and construction services are only for the first injection well and does not include fee for the design, bidding and construction services of the other two (2) injection wells.


IV. PROJECT SCHEDULE

The period of service for the Scope of Services described in Section II is anticipated to be as follows:

Description Duration (Days)

Total from NTP (Days)

Notice to Proceed 0 0

Draft - Design and Technical Specifications / WQCE Preapplication Meeting/WQCE Application/ Preapplication Submittals

60 60

Utility Partners Review/Meeting 15 75

Final- Design and Technical Specifications / WQCE Application Submittals

15 90

Bidding Services 60 150

Construction Administration 305 455

V. COMPENSATION

The total compensation for the Scope of Services described in Section II is $867,249. A detailed breakdown of the estimated compensation for the Scope of Services is provided below. Tasks A through E will be billed monthly on a lump sum basis, based on a percentage of work completed. Task F will be billed monthly on a time and materials basis, based on hours onsite (Field Geologist @ $110.00 per hour) plus associated other direct costs (at Cost).

Task Description Cost

A. Meetings $28,475

B. Design and Technical Specifications $69,571

C. WQCE Permitting Services $39,432

D. Bidding Services $11,245

E. Construction Administration $144,486

F. Construction Oversight $574,041

Total $867,249

Tetra Tech - Confidential and Proprietary Page 1 of 1 Printed 1/8/2018

Price Summary / Totals

Project Phases / Tasks 665 34 158 220 60 163 2 12 12 4 124,721 739,953 2,576 867,249 1 2 3 4 5 6 7 8 9

A. Meetings 60 8 20 16 8 8 - - - - 13,472 14,108 896 28,475 Utility Partner Design, Prequalication Package and WQCE Applicatio 22 4 6 8 4 4,924 112 5,036 FDEP WQCE Preapplication Meeting 8 8 2,656 672 3,328 Prepare and Attend WQCE Public Meeting 30 4 6 8 8 4 5,891 112 6,003 Subconsultant - 14,108 14,108

B. Design and Technical Specifications 144 14 28 26 24 22 2 12 12 4 26,361 43,098 112 69,571 Site Visit and Survey 42 6 6 2 12 12 4 6,253 112 6,365 Bidding and Contract Requirements 24 2 4 12 6 4,441 4,441 Final Design Drawings and Specifications 54 6 16 24 8 10,957 27,149 38,106 Prepare a Contractor Prequalification Package 14 4 4 6 2,559 11,558 14,118 Prequalification Submittal Reviews and Recommendation 10 4 4 2 2,151 4,390 6,542

C. WQCE Permitting 12 2 8 - - 2 - - - - 3,503 35,930 - 39,432 Prepare WQCE Application and Respond to RAIs 12 2 8 2 3,503 35,930 39,432

D. Bidding 37 6 4 12 4 11 - - - - 6,720 4,413 112 11,245 Coordinate Advertisement 1 1 102 102 Prepare for and Attend a Prebid Conference 6 6 1,929 112 2,041 Respond to Questions During Bidding 10 2 4 4 1,691 1,691 Review and Evaluate Apparent Low Bidders Bid Submittal 8 2 4 2 1,487 1,487 Conform Documents 12 4 4 4 1,511 1,511 Subconsultant - 4,413 4,413

E. Construction Administration 412 4 98 166 24 120 - - - - 74,665 68,365 1,456 144,486 Prepare for and attend a Preconstruction Meeting 14 4 4 4 2 3,437 112 3,549 Prepare for and attend Progress Meetings (10) 90 30 60 19,251 1,120 20,371 FDEP Coordination 24 24 7,967 7,967 Shop Drawing Review 76 16 20 40 12,488 12,488 Review Contractors Testing Plan 6 6 1,992 1,992 Application for Payment Review 18 6 12 2,153 2,153 Respond to RFIs 78 8 40 30 11,910 11,910 Prepare Change Orders 16 12 4 2,266 2,266 Substantial Completion Inspection 16 6 6 4 3,329 112 3,441 Final Completion Inspection 8 6 2 1,133 112 1,245 Prepare Record Drawings 18 4 12 2 2,274 2,274 Prepare a Well Completion Report 48 4 8 12 24 6,465 6,465 Subconsultant - - - - - - - - - - - 68,365 - 68,365

Monthly Meetings - 51,162 51,162

Prepare a Well Completion Report - 17,203 17,203

F. Construction Oversight - - - - - - - - - - - 574,041 - 574,041 Well Construction Oversight - 515,020 515,020 ODC - 59,021 59,021

Totals 665 34 158 220 60 163 2 12 12 4 124,721 739,953 2,576 867,249

Cypress Lake Class V Exploratory WellDesign, Bidding and Construction Administration and Observation Services

Submitted to: Toho Water Authority (Attn: Deb Beatty)

Task Pricing Totals

Total Labor Hrs Subs ODCsLabor

Contract Type: Fixed Price

9 ResourcePrice Proposal Labor Plan

Pricing by Resource


Category: Consent Agenda Agenda Item: 7E

Department: Customer Service Attachments: Amendment #6, BW-16-077, with Inktel Contact Center Solutions, LLC Title: APPROVAL OF AMENDMENT #6 TO EXTEND CONTRACT WITH INKTEL CONTACT CENTER SOLUTIONS, LLC FOR CALL CENTER SERVICES (BW-16-077) Summary: In 2016 the Board approved a contract with Inktel Contact Center Solutions to provide call center services for three months at a not to exceed amount of $50,000 per month. At that time, the third party contact center allowed customer calls to be answered quickly and transparently thus minimizing negative impact and hold times. The calls were shared between the TWA Call Center and Inktel Contact Center Solutions’ facility. The 3rd party assistance was necessary due to the transition of accounts from KUA in May 2016.

During the transition period, ten months later, calls peaked up to 2,800 calls per day. Therefore, the 3rd party call center contract with Inktel was extended through January 2017.

In January 2017, staff received approval from the Board to hire additional Dispatchers to handle a later shift which entailed Monday through Friday 5:00 pm - midnight and Saturday and Sunday 8:00 am - 8:00 pm to assist customers and field staff. During the recruiting and training of the staff for the positions, Inktel was secured to continue to handle the calls within the call center during the specified hours. Securing Inktel for the new hours provided a cost savings each month of approximately $15,000 - $20,000 from the original invoicing experienced during the initial transition through January 2017.

The current agreement with Inktel expires in May and staff is requesting an extension of the Inktel contract for 9 additional months at a not to exceed amount of $20,000 per month to provide continued support for the new hours until staff is able to hire and train the additional approved positions for Dispatch. Staff has secured two of the two and 1/2 positions and is actively recruiting for the final part-time position that remains open. Depending on the successful progress of recruiting staff and the training process, another extension of the contract may be requested as we approach the 9th month.

Total Costs: $20,000 per month through February 2019


Category: Consent Agenda Agenda Item: 7E

Recommended Action: Staff recommends approval to extend the term of the agreement with Inktel Contact Center Solutions, LLC for call center services through February 2019. Initials: mlh/fh

AMENDMENT #6

TO THE AGREEMENT BETWEEN

TOHOPEKALIGA WATER AUTHORITY AND INKTEL CONTACT CENTER

SOLUTIONS, LLC

THIS AMENDMENT is made and entered between Tohopekaliga Water Authority, an

independent special district established and created pursuant to Chapter 189, Florida Statutes, by

special act of the Florida Legislature, 951 Martin Luther King Boulevard, Kissimmee, Florida

34741 (hereinafter referred to as the “AUTHORITY” or “TWA” and Inktel Contact Center

Solutions, LLC, a Florida limited liability company, 13975 Northwest 58th Court, Miami Lakes,

Florida 33014, 13975 Northwest 58th Court, Miami Lakes, Florida 33014, hereinafter referred to

as the “CONTRACTOR.”

W I T N E S S E T H:

WHEREAS, the AUTHORITY desires to maintain the contractual services of the

CONTRACTOR to continue to provide call center customer contact services as further described

in the Agreement BW-16-077, approved by the Board on April 27, 2016.

WHEREAS, pursuant to Section 24, Modification, the covenants, terms and provisions of

the Agreement may be modified by way of a written instrument, mutually accepted by the parties;

and

WHEREAS, the purpose of this Amendment is to extend the term.

NOW, THEREFORE, in consideration of the mutual covenants, terms, and provisions

contained herein, the parties agree as follows:

1. Section 3. Term is hereby amended to add the following:

SECTION 1. TERM

The term of this Agreement is amended to extend through February 28, 2019

and may be extended upon mutual agreement of both parties when in the best

interest of the Authority.

2. Section 5. COMPENSATION is hereby amended to read as follows:

SECTION 5. COMPENSATION

The current contract terms, prices and condition of services shall remain in

force. The amount to be paid under this Agreement for services rendered shall

not exceed Twenty Thousand Dollars per month for a total not to exceed amount

of Nine Hundred Fifty Thousand Dollars ($950,000) for the entire term of the

agreement.

3. These changes shall be effective upon this Amendment being executed by both

parties.

4. The terms and conditions of the original Agreement and any subsequent

Amendment(s) shall remain in full force and effect. To the extent of any conflict

between this Amendment and the original Agreement or any prior

Amendment(s) thereto, the terms and conditions of this Amendment shall

prevail.

IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives,

have executed this Amendment effective the _____ day of _______________, 2018.

INKTEL CONTACT CENTER

SOLUTIONS, LLC

By: ________________________

Print Name: _________________

Title: _______________________

Attest: ______________________

Print Name: __________________

Address: 13975 Northwest 58th Court

Miami Lakes, Florida 33014

TOHOPEKALIGA WATER

AUTHORITY

By: ________________________

Print Name: Tom E. White

Title: Chair, Ex-officio

Attest: __________________________

Print Name: Nilsa C. Diaz

Address: 951 Martin Luther King Blvd.

Kissimmee, Florida 34741

STATE OF ________________

COUNTY OF ______________

The foregoing instrument was executed before me this ___ day of ______________, 2018, by

____________________ as ____________________ of Inktel Contact Center Solutions, LLC, a

Florida limited liability company, who personally swore or affirmed that he is authorized to

execute this document and thereby bind the Company, and who is personally known to me OR

has produced identification.

Signature: _____________________________

Print Name: _____________________________

Notary Public, State of _____________________________

My Commission Expires: _____________________________

(Stamp)


Category: Consent Agenda Agenda Item: 7F Department: Engineering Services Attachments: Contract Addendum Title: APPROVAL OF SCOPE OF ENGINEERING SERVICES FOR CELEBRATION FORCE MAIN REHABILITATION PROJECT Summary: The Board of Supervisors is requested to approve a scope of engineering services for the Celebration Force Main Rehabilitation Project with Tetra Tech, a continuing consultant for the Authority, in the amount of $199,849. This force main conveys an average of 940,000 gallons of wastewater from the Celebration’s master lift station to the Camelot Water Reclamation Facility (WRF) daily. It consists of 11,000 lf of 16” ductile iron pipe that runs parallel with US 192 and then manifolds with additional force mains into a 24” ductile iron pipe that travels south 4,700 lf to the Camelot WRF. This main has been in operations for approximately 23 years. In September, 2014 Field Services responded to a depression in the acceleration lane just east of SeraLago Blvd on US192. Upon investigation, it was determined that the force main had failed in this area, resulting in a localized spill of 32,000 gallons and an additional 25,000 gallons at the Celebration lift station (LS#111). Field Services attributed the failure to internal corrosion caused by the presence of hydrogen sulfide in air pockets within this main. Based on the extent of the corrosion and the proximity of this main to US192, it was determined that a condition assessment would be performed on the force main. January 2016, Pure Technology completed an internal inspection of this main using their free swimming SmartBall technology. The purpose of this inspection was to detect and locate leaks, gas pockets and stress anomalies within the force main using both acoustic and magnetic data collected by the SmartBall technology. The table below summarizes the inspection findings. Summary of Inspection Results – Celebration Force Main

Distance Inspected (feet): 16” DIP Main 11,000 24” DIP Main 4,700

Total 15,700 Acoustic Anomalies: Leaks 0


Category: Consent Agenda Agenda Item: 7F Gas Pockets 26

Slugs 44

Magnetic PWA Anomalies:

Large 8 Medium 16 Small 42

Acoustic anomalies include active leaks, stationary air pockets and migratory slugs (slugs are areas of significant entrained gas that may accumulate at localized high points and create fully formed gas pockets or add to existing gas pockets). Gas pockets within the force main provide environmental conditions that promote microbial corrosion that lead to accelerated pipe wall thinning and premature failure. Air Release Valves (ARV’s) are installed at high points along a main where gas pockets are anticipated to allow for these gasses to vent. The number of gas pockets and slugs that were identified during this inspection indicates that ARVs are either not installed where needed or are inoperable.

Magnetic PWA anomalies are locations where additional stress is detected in the pipe wall. This additional stress can be attributed to thinning pipe wall or the introduction of stress by fittings, bends or earth loads. The locations of the magnetic PWA anomalies correlate to the location of the gas pockets and slugs causing Pure Technologies to conclude that the anomalies are largely due to thinning pipe wall. This conclusion was validated by excavating to expose the main for external wall thickness testing at three locations in June 2017. Pure Technologies recommendations included rehabilitating or replacing the sections of the main where gas pockets and magnetic PWA anomalies were found. They also recommended that the replacement be performed within the next five years based on the calculated remaining useful life (RUL) of the pipe.


Category: Consent Agenda Agenda Item: 7F The scope of service provided by TetraTech includes replacement of three sections of 16” DIP force main along US192 totaling approximately 5,500 feet of pipe based upon the above analysis.

This scope also includes repositioning or replacing ARVs to ensure that gas pockets, that lead to accelerated internal corrosion, do not continue to form in this main. Specific activities include the following:

1. Survey pipe and ARV replacement areas, 2. Design including drawings and technical specifications (with review points at

60% and 100% completion,) 3. Geotechnical boring, 4. Utility Coordination, 5. Permitting, 6. Bidding and Award assistance and 7. Construction assistance

This project will be funded by budget funds for LS111 Force Main Rehabilitation

Total Costs: $199,849

Recommended Action: Staff recommends approval of the scope of engineering services for the 16” Celebration Force Main Rehabilitation Project with Tetra Tech in the amount of $199,849. Initials: tan


Category: Consent Agenda Agenda Item: 7G

Department: Procurement Services Attachments: Annual Maintenance and Support Invoice Title: APPROVAL OF INFOR ANNUAL MAINTENANCE AND SUPPORT (EX-18-072) Summary: The Authority has utilized the INFOR Enterprise Asset Management Software as its enterprise work management software solution since 2003. This software manages data that supports TWA’s treatment facility and sewage lift station maintenance programs, field services-related work activities, and the asset management program. Future plans will be to convert some of TWA’s current licenses into mobile application licenses to be used on IPhones and Windows 10 tablets. This will be additional cost for next fiscal year.

The annual maintenance includes 24x7 online and telephone support, user licenses, and new releases of software. Funding for the agreement is provided for in the 2018 Operating Budget under software maintenance.

Maintenance and support of proprietary software is exempt per the Procurement Services manual.

Total Cost: $79,031.53 for the year

Recommended Action: Staff recommends approval of the work management system annual maintenance and support renewal with Infor (US), Inc. Initials: FH

641 Avenue of the Americas New York, NY 10011 800-260-2640 infor.com

April 3, 2018 Tohopekaliga Water Authority 951 MLK Boulevard Kissimmee, FL 34741 Attn: Felicia Holmes Acct# 1-93362

Maintenance & Support Renewal

Hello Ms. Holmes, The following is an estimate for Maintenance & Support for your Infor software. Infor looks forward to continuing to provide you with product support in the future. EAM Support (Account # 1-93362)

Benefits

Ability to view and update your support incident history and status Product knowledge base Access to the latest product information about new releases Ability to download product upgrades and documentation Ability to submit feedback on Infor products and service This estimate is based on software that is listed below for the Tohopekaliga Water Authority. If any additional licenses are purchased, these amounts will increase. Taxes may be applied to invoice if applicable. This is an estimate only and may be modified by Infor. We look forward to assisting your company and providing you with valuable software support. If you have any questions or concerns please contact me at 916-474-5041 or [email protected] Sincerely, Infor Shawnna Wagner Sr. Subscription Services Manager

Account #1-93362

SKU SKU Description Qty License

EEN-DS7I-GISMD Infor EAM Enterprise Edition GIS Module 1 Each

EEN-DS7I-SQL Infor EAM Enterprise Edition - SQL 205 Named Users

Maintenance Coverage Dates Amount Due Due Date3-17-18/3-16-19 79,031.53 3/16/2018


Category: Consent Agenda Agenda Item: 7H

Department: Engineering Services Attachments: Location Map Title: REQUEST FOR ADDITIONAL CONTINGENCY FUNDS FOR THE CANTERBURY LANE UTILITY ADJUSTMENTS PROJECT (IFB-18-020) Summary: The City of Kissimmee is proposing drainage improvements within the Canterbury Terrace residential area. The project is located east of Clyde Avenue between Palmetto Avenue and Lakeview Drive. TWA’s existing utilities require relocation to avoid conflicts with the City’s improvements. The utility work consists of the installation of 960 feet of 12” reuse main and the relocation of 565 feet of 4” water main (within the southern portion of Canterbury Lane) and sewer service laterals. The Board approved awarding the utility construction contract to WW Daniels on December 13, 2017 in the amount of $215,733.15 plus a 5% contingency of $10,800.00. Staff is currently negotiating two change orders with WW Daniels due to unforeseen conditions and contract additions requested by staff. The preliminary costs total approximately $80,000.00, which exceeds the original Board approved contingency amount by $69,200.00. Below is a summary of the proposed change orders:

Proposed Change Order No.

Amount Cause of Change Order

Unforeseen (U) & Contract

Addition (CA) Amounts

1 $47,600.00 Contract Addition $47,600.00 (CA) 2 $32,400.00 Unforeseen

conditions $32,400.00 (U)

Proposed Change Order No. 2 was caused by a plan error, which shows the existing 4” water main on the east side of the northern portion of Canterbury Lane. During construction WW Daniels discovered the water main was 23 feet west of the location shown on the plans. The existing water main conflicts with the City’s proposed drainage improvements and the proposed 12” reuse main at multiple locations.


Category: Consent Agenda Agenda Item: 7H

Staff evaluated the effort to relocate the existing 4” water main at each conflict location and believe the replacement of the existing 4” water main with a new 6” main is the best long term option given the existing water main is approximately 42 years old and only in fair condition. In addition, relocating the 480-foot section of water main allows WW Daniels to expedite the completion of the utility work to avoid delaying the City’s construction schedule. Proposed Change Order No. 1 consists of the installation of 11 double reuse services for approximately 22 existing homes within the project construction limits that will replace potable water irrigation with reuse conserving the potable supply for public consumption. Staff is requesting an additional contingency of $69,200.00 to fund the proposed changes listed above to complete the project. The contingency will be funded by excess available capital budget funds.

Total Costs: $69,200.00

Recommended Action: Staff recommends approval of additional contingency for the Canterbury Lane Utility Adjustments project. Initials: EM

Canterbury Utility Adjustments

Location Map


Category: Informational Presentations Agenda Item: 8A

Department: Executive Office Attachments: None Title: REPORT ON 2018 LEGISLATIVE SESSION BY THE AUTHORITY LOBBYIST Summary: Mr. Ryan Matthews of Peebles, Smith, and Matthews will provide the Board with a summary of the 2018 legislative session highlighting those actions or non-actions of the legislature that affect or may affect the Authority. He will also provide some thoughts on the legislative session for 2019. .

Total Costs: None

Recommended Action: No action required.

Initials: BLW


Category: Unfinished Business Agenda Item: 9A

Department: Executive Office Attachments: Job Description for In-house General Counsel

Title: APPROVAL OF JOB DESCRIPTION FOR IN-HOUSE GENERAL COUNSEL

Summary: The Board of Supervisors has directed staff to proceed with the recruitment of an attorney to fill the position of In-house General Counsel. Staff has retained the services of Renee Narloch to conduct the search under a separate engagement contract. A key component of the recruitment and hiring process is to have an established job description for the position to communicate the expectation of the Board for the position and to guide the recruitment and selection process. Because the Authority has not had an In-house General Counsel previously, there is not a job description for the position. Human Resources has developed a job description for the position utilizing the job description developed for the former Deputy General Counsel position and supplementing it with assistance from the Authority’s former General Counsel, Mark Lawson. Staff is requesting the Board’s approval of the job description and/or additions, deletions, and corrections. Upon approval of the job description, the recruitment of the General Counsel position will be initiated. .

Total Costs: None

Recommended Action: Staff recommends approval of the job description for the General Counsel position.

Initials: BLW

Toho Water Authority

IN-HOUSE GENERAL COUNSEL

Job Description The position of General Counsel reports directly to the TWA Board of Supervisors and to the Executive Director. This position is responsible for all legal matters of the organization, including advice on legal and regulatory compliance strategy, public records laws compliance, open meetings laws compliance, development and negotiations of acceptable risk, terms and conditions for contractual arrangements, bad debt collection and litigation, where necessary. This position also provides analysis and counsel on environmental issues, intergovernmental relations and public/private partnerships; anticipates and guards against legal risks facing the organization; develops and recommends company policy and positioning on legal issues; represents the organization in court, in the case of a lawsuit or other legal and administrative proceedings. In addition, this position delivers professional, timely, cost-effective and bottom-line legal advice to the Executive Management Team and the TWA Board of Supervisors. This position provides broad subject matter experience in all aspects of law and has excellent communication skills across entire organization. This position serves as a business partner to provide insights and advise of the potential legal, regulatory, and business ramifications in the decision- making process. The Office of the In-House General Counsel will include the Associate General Counsel, who reports to the Executive Director. The Associate General Counsel will be responsible for the administration of the Legal Department, including supervision of office personnel and coordination with retained attorneys. Reports to: This position reports to the TWA Board of Supervisors and the Executive Director. Duties and Responsibilities Executive Team

• As a member of the Executive Management Team, the General Counsel participates in key decisions pertaining to strategic initiatives, operating model and operational execution; contributes to strategic planning; supports corporate initiatives; keeps abreast of critical issues in other departments/groups; understands market and economic factors affecting the organization; participates in corporate policy development; and creates and delivers an outstanding experience for the organization’s employees and customers.

• Challenges and influences the Executive Management Team members on implications of internal and external business trends and issues that could influence the operating environment; with the focus on continuous improvement across the organization.


• Represents the organization as its Chief Legal Officer in various legal, administrative and regulatory

proceedings. Legal Department

• Provides analysis and counsel on legal, policy, and environmental issues to include: proposed new products; protecting intellectual property; public private partnerships; inter-local governmental agreements; financial structuring; compliance issues; non-disclosure agreements; outsourcing agreements; and business strategic planning.

• Drafts, reviews, negotiates and manages all legal contracts including procurement agreements, government compliance agreements, construction agreements, sales contracts, subcontractor contracts, power purchase agreements, fuel supply contracts, joint ownership agreements, inter-local agreements, territorial agreements, wholesale and retail utility agreements, real estate transactional agreements, permits, employment agreements, confidentiality agreements, commercial transactions, and insurance.

• Provides opinions on policy questions and legal implications of the organization’s operations and represents the organization in court, with regulatory agencies and other adjudicatory or adversarial proceedings.

• Provides legal counsel on issues arising from actual or anticipated lawsuits.

• Evaluates the merits of claims filed against or on behalf of the organization, works with the appropriate executives to define a strategic approach, and approves settlements of disputes where warranted.

• Prepares legal pleadings, discovery, demands and responses, stipulations, memorandums, Manages rate cases, tariff filings, and other regulatory filings.

• Manages claims and litigation (commercial, employment, product liability). Deposes witnesses if needed. Participates in settlement negotiations.

• Works with outside counsel to either settle or litigate legal matters brought against the organization or brought by the organization against others to the extent not handled in-house.

• Attends and provides legal advice at Board of Supervisor Meetings.

• Provides advice and counsel concerning legal rights and obligations; and interprets laws, rulings, and regulations impacting the organization’s business operations.


• Develops a thorough understanding of and familiarity with the organization's business, its

employees, products, markets, facilities, customers and competitors in order to develop legal strategies and policies to support the organization’s needs.

• Assists the business units in developing strategy and budget for the legal work needed to support

their operations and navigates the legal requirements related to their new and existing business relationships.

• Participates as legal representative on cross-functional organizational-wide team projects.

• Identifies areas of legal risk within the organization and works with the management team to create processes and procedures to manage risk. Participates in the definition and development of legal policies, procedures and programs and provide continuing counsel and guidance on legal matters. Develops and recommend policy and procedural improvements.

• Prepares legal briefs on topics related to issues that impact the organization’s business, with thorough analysis and recommendations on mitigating activities that can be taken to prevent legal action against the organization.

• Conducts and coordinates research into a variety of legal issues. Drafts high- priority legal documents;

writes, reviews, and edits reports, opinions, correspondence, articles, and other documents.

• Evaluates, selects, and manages outside counsel when necessary; ensures delivery of accurate and cost-effective legal services consistent with corporate objectives.

• Knowledgeable and provides advice concerning public sector general or environmental laws.

• Provides counsel to and collaborate with organizational compliance officers with respect to implementation of organizational compliance-related initiatives and the organization’s policies relating to information security, public records, Sunshine law, social media, privacy, photo use, document retention, e-discovery, third-party copyright, trademark and non-infringement.

• Represents the organization and participates in a wide array of regulatory matters; and the development of regulations for utilities and other proceedings before the state's regulators on behalf of the organization.


• Evaluates the Legal Department’s structure and team to continually improve the efficiency and

effectiveness of the group, as well as, provides professional and personal growth for all employees on the team.

• Mentors, develops, and promotes appropriately skilled and experienced legal staff.

• Provides team development; establishes direction and motivates team members; creates an atmosphere of trust; leverages diverse viewpoints and experiences; coaches; encourages team dialogue; and encourages improvement and innovation. Professional Development

• Maintains professional and technical knowledge by reviewing professional publications; establishing personal networks; benchmarking state of the art practices; and participating in professional organizations.

• Continually strives to update personal awareness, knowledge and skills not only in areas of expertise, with a focus on utility and local government practice, but including a broader base of knowledge and skill in overall business acumen. This can include advanced degrees, education, certifications for self or team.

• Keeps abreast of current market and industry trends and issues, new regulations and policies, and participate in industry trade groups. Identify any new opportunities or areas of concerns for the organization.

• Represents the organization in the community through community outreach programs, non-profit work, politics, or through other community involvement activities. Minimum Qualifications:

• Doctor of Law degree from an ABA-approved law school; licensed to practice in the State of Florida and be a member in good standing with the Florida Bar. Board certified in city, county, and local government law preferred.

• Minimum of ten years of practice in a law department, law firm, government practice, or equivalent experience in a corporate or commercial setting is required. A combination of in-house and law firm experience a plus.

• Minimum of five years of legal experience in utility industry experience.

• Experience managing other attorneys and supervising support staff in a corporation is required as well as experience with cost-effective management of outside legal resources a plus.

Toho Water Authority Public Information Office Quarterly Update

UPCOMING COMMUNITY EVENTS/SPONSORSHIPSApril - June 2018KW Rotary Pancake Breakfast 4/7

Help Now Sip & Savor 4/13

Strike for Hope 4/15

Florida Legislative Update 4/12

COA Swing for Generations 5/4

McCormick Research Institute Run for the Roses Festival 5/5

Junior Achievement Inspire Event 5/17

Relay for Life 5/19

Grace Landing Paddle Challenge 6/2

SPONSORSHIPS January - March 2018OHS Science Olympiad 1/13

Envirothon 2/8

Annual Osceola County Fair 2/9-18

Kissimmee 5K 2/10

Silver Spurs Rodeo 2/16-18

Leadership Osceola 2/28

March for Meals 5K 3/17

Kissimmee’s B-day Bash 3/22-24

ANNUAL SPONSORSHIPSMcCormick Research Institute, aka Heavenly Hooves

Osceola Council on Aging

Education Foundation

Historical Society

Chamber of Commerce

Help Now of Osceola, Inc.

Osceola Arts

STEM Alliance of Central Florida

Osceola County YMCA

Kissimmee Main Street

Public Information Office (PIO)

BOTTLED WATER (CASE) DONATIONS

COK MLK Festival & Parade – 20

Arts for a Complete Education Coalition – 20

Church & Community Assistance Program, Inc. Three Kings Day Event – 10

OCHS Arts in Archive – 2

Dine with the Departed – 20

Lakeview Elementary Literacy Day – 15

Regional Envirothon – 15

Harmony HS Mr. Butler Memorial 5K – 20

Osceola County SD District History Fair – 10

COK PIO Event – 10

Sheriff’s Office Training Division – 20

Leadership Osceola – 3

Magic Center Region, FL Odyssey of the Mind Assoc. Tournament – 40

OC Vendor Appreciation Rally – 10

RC Elementary Girls on the Run 5k – 10

Special Olympics Florida – 20

KUA FMEA Lineworkers Rodeo – 1 pallet

New Dimensions HS Great Poinciana Cleanup – 8

Little League of Poinciana – 10

Church & Community Assistance Program, Inc., Woman Empowerment Expo – 20

KKPD Annual Awards Ceremony – 3

COK Easter Eggstravaganza – 15

Q2 - Stats

Q2 - Photo Album

(1) Envirothon (2) Kowtown (3) First Lego League (4) Osceola Sheriff’s Community Appreciation Day (5) Kissimmee 5K (6) Water Conservation Month Proclamation (7) Employee and Team Awards

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2

3

5

7

4

6

Quarterly Report: January - March 2018

EVENT DETAILS ON 2ND PAGE

ONGOING PROJECTS: Water Conservation Month Drinking Water Week COA Customer Education Program Drop Savers Calendar Contest Gazette Insiders Column Online customer forms CS and WC Customer Welcome Packet

EnvirothonEvery year Toho sponsors the Regional Envirothon held at Leu Gardens in Orlando. Area high school students are invited to create teams and compete in an array of topics covering aquatics, current environmental issues, forestry, soils and wildlife. The PIO Office assists at the event.

KowtownTo continue promoting Fix a Leak Week and water conservation the PIO Office had a booth at Kissimmee’s Kowtown which celebrates the city’s birthday. At the lakefront event they answered any customer questions and had activities promoting water conservation.

First Lego League

First Lego League teams research real-world problems such as food safety, recycling, energy and are challenged to develop solutions. This year’s challenge was hydrodynamics. Before going to the competition, a team had to present their idea to water professionals. The PIO Office assisted the Nanobots team in presenting their water saving idea to Toho engineers.

Sheriff’s Community Appreciation Day

The PIO Office was invited to participate in the Osceola Sheriff’s Community Appreciation Day and signed up to have a booth and talk to customers. It was the first time participating in this event. The event was a success and the PIO Office plans to make it part of its annual outreach calendar.

Kissimmee 5K Every year Toho sponsors the Kissimmee 5K and the PIO Office assists in signing up employees to participate in the event.

Fix A Leak Week

The week of March 19 was the EPA’s Fix A Leak Leak. Throughout the month of March the PIO Office promoted the importance of fixing leaks around the home through various channels such as print and social media. An article was published in the Gazette’s Insiders section informing the public on how to check for leaks and how to get them fixed.

April is Water Conservation Month

At the last board meeting in March the Board of Supervisors declared April as Water Conservation Month. Toho Water Authority has joined the state and other local governments in this annual proclamation to promote the need to conserve water during Florida’s dry season and bring about public awareness for improving water use efficiency. The PIO Office will be organizing water saving campaigns throughout the month on social media, TV and print media.

Employee AwardsThe PIO Office encourages employees to send in their nominations through email campaigns and helps organize the award presentations. On the day of the award ceremony the PIO Office takes pictures of the winners and announces them on social media and in the employee newsletter.

Leadership OsceolaHow to meet people in the community who want to make a difference is what Community Vision’s Leadership Osceola is all about. Toho Water Authority participates in their Environmental Day. The PIO Office had participants play Water Jeopardy where they had to answer water related topics.

Memorial Service The PIO Office every year assists at the Memorial Service held at the City of Kissimmee. They set up an area at the event where attendees can stop by and pick up snacks and refreshments.

Kissimmee Bike Bonanza

The Kissimmee Bike Bonanza was cycling again this year to promote biking to work. Starting at the Kissimmee Lakefront 66 cyclists including elected officials from the City and County braved the brisk cool morning for the cycle ride around town. The PIO Office helped promote the event and donated water for participants and organizers.

Employee Fundraiser The PIO Office assisted the Customer Service department in promoting a fundraising breakfast for a fellow employee.

News ReleasesDuring the sescond quarter the PIO issued eight precautionary boil water notices for planned and emergency repairs and one road closure. News Releases were also published in the Gazette.

EVENT DETAILS

On a monthly basis1) Publishing the employee Pipeline newsletter 2) Creating bill inserts for customers. 3) Reviewing bottled water requests and sponsorships. 4) Social Media