agenda - thursday, april 27, 2017thursday, april 27, 2017 central library 89-11 merrick boulevard,...

Generated 4/25/2017 5:38 PM

QUEENS LIBRARY

BOARD OF TRUSTEES

THURSDAY, APRIL 27, 2017

Central Library

89-11 Merrick Boulevard, Jamaica, NY 11432

AGENDA

I. Roll Call

II. Approval of BOT Minutes

A. Board of Trustees Meeting - March 23, 2017

1. Approval of Minutes of the Board of Trustees Meeting (ID # 1422)

III. Report of the Chair of the Board

A. BDO Auditor Presentation

IV. Committee Reports

A. Buildings & Grounds Committee - April 27, 2017

1. Approval of Building & Grounds Committee Minutes (ID # 1425)

B. Finance & Investments - April 27, 2017

1. Approval of Finance and Investments Committee Minutes (ID # 1423)

C. Executive Committee - April 27, 2017

1. Approval of Executive Committee Minutes (ID # 1424)

D. Labor Relations Committee - April 27, 2017

1. Approval of Labor Relations Committee Minutes (ID # 1426)

V. President's Report

1. Key Performance Indicators - March 2017 (ID # 1402)

7:15 PM BOARD OF TRUSTEES REGULAR MEETING

Board of Trustees Agenda

April 27, 2017

2 | P a g e

2. Preliminary Mayor's Management Report - February 2017 (ID # 1427)

VI. Other Business

1. New York City Department of Youth and Community Development –

Comprehensive Services for Immigrant (ID # 1413)

VII. Adjournment

1. Motion to Adjourn (ID # 1410)

Queens Library Board/Committee Item

BOARD/COMMITTEE: Board of Trustees

DATE OF MEETING: April 27, 2017

ITEM ID #: 1422

AGENDA: Approval of Minutes of the Board of Trustees Meeting

Recommended Motion for Consideration:

I move that the Minutes of the Board of Trustees meeting of March 23, 2017 be

approved as submitted.

Attachments:

3_23_17 Board of Trustees Minute FINAL (PDF)

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QUEENS LIBRARY

BOARD OF TRUSTEES

THURSDAY, MARCH 23, 2017

M I N U T E S

A meeting of the Board of Trustees was held at the Central Library, 89-11 Merrick Boulevard,

Jamaica, NY 11432 on Thursday, March 23, 2017. The meeting was called to order at 7:00

PM by Vice Chair of the Board Michael E. Rodriguez Esq..

I. Roll Call

Attendee Name Title Status Arrived

Andrew P. Jackson Board Member Present

Carl S. Koerner Esq. Board Member Present

Augustus C. Agate Board Member Present

Martha Baker Board Member Absent

Judy E. Bergtraum Esq. Chair of the Board Excused

Maria Concolino Board Member Present

Lenore R. Gall Ed. D Board Member Absent

Matthew M. Gorton Board Member Present 7:17 PM

Julissa Gutierrez Board Member Excused

James Haddad Esq. Board Member Present

Jukay Hsu Board Member Excused

Haeda Mihaltses Board Member Present

John Ottulich Board Member Excused

Michael E. Rodriguez Esq. Vice Chair of the Board Present

Edward Sadowsky Esq. Board Member Present

Robert Santos Esq. Treasurer Present

Eli Shapiro Ed. D LCSW Secretary Present

Earl G. Simons Ed. D Board Member Present

Lydon Sleeper O'Connell Assistant Treasurer Present

Udai Tambar Ex-Officio Rep - Mayor Excused

Larry Schimmel Esq. Rep - Public Advocate Present

Jimmy Yan Rep - Comptroller Present

Eve Cho Guillergan Esq Rep - Speaker Present

Angelina Martinez-Rubio Esq Ex-Officio Rep - BP Present

Dennis M. Walcott President & CEO Present

Lewis Finkelman Esq. Chief Operating Officer & Sr. VP Present

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Board of Trustees Minutes

March 23, 2017

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II. Approval of BOT Minutes

1. Approval of Minutes of the Board of Trustees Meeting (ID # 1397)


I move that the Minutes of the Board of Trustees meeting of February 23, 2017 be approved as

submitted.

RESULT: ADOPTED [Unanimous]

MOVER: Haeda Mihaltses

SECONDER: Carl S. Koerner Esq.

AYES: Jackson, Koerner Esq., Agate, Concolino, Gorton, Haddad Esq., Mihaltses,

Rodriguez Esq., Sadowsky Esq., Santos Esq., Shapiro Ed. D LCSW, Simons

Ed. D, O'Connell

ABSENT: Martha Baker, Lenore R. Gall Ed. D

EXCUSED: Judy E. Bergtraum Esq., Julissa Gutierrez, Jukay Hsu, John Ottulich

III. Report of the Chairman of the Board

IV. Committee Reports

A. Finance & Investments Committee - March 23, 2017

1. Approval of Finance and Investments Committee Minutes (ID # 1394)


I move that the Minutes of the Finance and Investments Committee meeting of March 23, 2017

be approved as submitted.


MOVER: Augustus C. Agate

SECONDER: Carl S. Koerner Esq.



Ed. D, O'Connell



B. Executive Committee - March 23, 2017

1. Approval of Executive Committee Minutes (ID # 1392)


I move that the Minutes of the Executive Committee meeting of March 23, 2017 be approved

as submitted.

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March 23, 2017

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SECONDER: Andrew P. Jackson



Ed. D, O'Connell



C. Labor Relations Committee - March 23, 2017 - Meeting Postponed

V. President's Report

Dennis Walcott called on members of the Management Team to report to the Board on

the current status of the Library.

Amy Mugavero, Director of QLF, confirmed that the 2017 Queens Library Gala will be

held at Queens Museum on Tuesday, October 17, 2017. There will be three Gala

honorees, Dr. Lester W. Young Jr., Ed.D, Regent At Large, Board of Regents, Jeffrey

Barker, NYS President, Bank of America and Patricia E. Harris, CEO of Bloomberg

Philanthropies. The Foundation anticipates sending the Save the Date cards and

invitations by late Spring or early Summer.

The Foundation has been actively meeting with current and potential donors. Ms.

Mugavero has conducted site visits with two of the Foundation’s major donors, The Fan

Fox and Leslie R. Samuels Foundation, Inc., which recently donated $110,000 over a two

year period for senior and adult programs, and the Pinkerton Foundation, which donates

$152,000, annually. Ms. Mugavero is also scheduled to meet with the Citi Foundation to

discuss a substantial gift to QLF. This would be the first major gift from the Citi

Foundation.

Jonathan Chung, Director of Government Affairs (GCA), was asked to give updates on

the latest advocacy efforts regarding the City and State budgets and meetings with state

legislators. He reported that the governor and legislators are currently in negotiations to

adopt a budget after the Assembly and Senate passed their “One House Resolutions”.

The Assembly has restored the $4 million budget cut that was proposed by the governor,

and has added $11 million to the capital budget, which includes $6 million in new funds

plus the $5 million restoration. The Senate budget increased operational aid by $8

million, which includes $4 million in new funding plus the $4 million restoration. The

Senate proposed an additional $15 million to the capital budget, which includes $10

million in new funding on top of the $5 million restoration of the governor’s proposed

cut. The restorations were due in part to the concerted effort of the all the NYS library

systems rallying on March 1 in Albany, NY for Library Day, where Queens played a

significant role with the largest number of advocates. The governor’s budget cuts are still

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March 23, 2017

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pending, however, the library systems are optimistic these cuts will be restored.

The Government Affairs office is currently wrapping up scheduled meetings with City

Council Members regarding capital projects, needs, and advocacy within their districts.

Mr. Walcott met with the Queens Delegation to present the Library’s request of $5

million for capital funding, and $800,000 to expand the STACKS Program, the Library’s

after school program. GCA has also met with OMB to give updates on the Library’s 10-

year capital plan and the status of Hunters Point.

To thank the public officials for showing their support and advocacy for the Library,

GCA has taken pictures of the officials involved in advocacy efforts to create “Read

Posters”, which will be sent to their office for display. Mr. Jackson, a Board Trustee,

suggested that the posters should be also displayed in the official's local libraries.

Mr. Walcott stated to the Board that the Library gave their testimony at the Preliminary

Budget Hearing - Council Committee on Cultural Affairs and Libraries on March 8. At

the Hearing, the Tri-Library systems requested $34 million in additional operating

funding, of which Queens would receive $9.75 million to: expand 7-day service in every

Council district (one library per district), translation services, Stacks and Google CS

programming, materials collection, purchase new hotspots, and to expand the New

Americans Program and Jobs & Business Academy; and $120 million in capital funding,

with $40 million to be allocated to Queens. The Preliminary budget hearings will be

complete by March 30th

. At this time, the Council will post their responses to the

Preliminary budget plan. The Tri-library systems have begun collaborating on a response

to the preliminary plan.

Dennis Verriello, VP, Capital Projects and Facilities Management (CFM), was asked to

give updates on the capital projects. He stated that the capital projects are moving along

well. CFM is currently working on the 10-year capital plan. Ozone Park Library will be

opening soon and awaiting furniture to be delivered by mid-April. The Flushing Library

Children’s Room will be completed and will have a grand opening on April 4.

Queensboro Hill Library is anticipated to be substantially completed by DDC on April 4th

for transfer to the Library for internal cleaning and furniture outfitting. Kew Gardens

Hills Library is anticipated to be completed by DDC no later than mid-April. When the

Kew Gardens Hills Library is completed by DDC and accepted by the Library, it will

take approximately 3 months to be outfitted and opened to the public. As for the

Hunter’s Point project, there is a labor strike in Spain that is preventing a glass shipment

to be delivered. The project has been delayed for approximately 6 weeks.

Lewis Finkelman, Chief Operating Officer, was asked to give the Board an update on the

new Vice President of IT, William Goldband. Mr. Finkelman stated that Mr. Goldband

began his position on February 8th

. He came from the Department of Education where he

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served as the IT Chief Administrator and has over 20 years of experience overseeing IT

functions.

Mr. Finkelman also announced the addition of the Queens Memory Project to the Queens

Library website. In conjunction with QueensMemory.org, people can contribute and

upload historical pictures and memories of Queens to the website.

Mr. Finkelman also announced that the new Collective Bargaining Agreement has just

been executed, is fully enforceable and will be implemented immediately. The new

agreement includes 4 hours of excused time for various cancer screenings, which will be

retroactive to January 1, 2017. Mr. Walcott and the union president will sign a joint letter

thanking the Governor for this provision of the new agreement. This agreement will be

enforceable for the next four years.

Mr. Walcott gave praise to the Library’s IT department for working diligently to resolve

the IT issues and challenges with SAP. He also stated that Finance has hired a Senior

Payroll Manager who will help resolve SAP payroll issues and reduce the use of SAP

consultants to assist in resolving payroll issues.

Nick Buron, Chief Librarian, and Gitte Peng, Chief of Staff, were asked to give a joint

overview regarding public service within the Library. Mr. Buron gave an overview of the

Public Service Staff Meeting, which is held twice per year. On March 23rd

, over 200

staff members attended this event. At the meeting, staff enthusiastically responded to

Ms. Peng’s presentation about the upcoming “Queens Library is for Everyone”

campaign. This campaign is a collective effort to welcome and support people of all

backgrounds, identities, beliefs, and circumstances and will focus on three main

components - raising public awareness of the Library’s inclusivity and offerings,

engaging staff in a culture of welcoming to reach and serve customers, and expanding

programs and services for vulnerable communities. The Library will partner with several

organizations to provide staff training and information, for example, regarding immigrant

rights and services, and will use private funds to support the innovation and creativity of

staff in alignment with the campaign.

A. Key Performance Indicators

1. Key Performance Indicators - February 2017 (ID # 1375)

RESULT: PRESENTED

VI. Other Business

A. Motion to Enter into Executive Session - Personnel Matter

1. Motion to Go into Executive Session (ID # 1395)

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I move that the meeting move into Executive Session to discuss personnel matters.



SECONDER: Maria Concolino



Ed. D, O'Connell



2. Motion to Return to Public Session (ID # 1396)


I move that the meeting return to Public Session.



SECONDER: Lydon Sleeper O'Connell



Ed. D, O'Connell



VII. Action Resulting from Executive Session

1. Resolution #1 - Key Executive Personnel (ID # 1420)

Recommended Motion for Consideration by the Board of Trustees:

I move that the attached resolution be adopted as presented by the Board of Trustees:

RESOLUTION #1

WHEREAS, the Library’s By-Laws provide, in pertinent part, that, with the exception

of the President and Chief Executive Officer, the other key executive personnel of the Library

be appointed by the President and Chief Executive Officer with the consent of the Board of

Trustees;

WHEREAS, Dennis M. Walcott, the Library’s President and Chief Executive Officer,

selected Lewis Finkelman as Chief Operating Officer and Senior Vice President;

WHEREAS, after due deliberation, the Board of Trustees consented to the appointment

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of Mr. Finkelman to the position of Chief Operating Officer and Senior Vice President at its

January 26, 2017 meeting; and

WHEREAS, Mr. Finkelman has been serving as Chief Operating Officer and Senior

Vice President since February 21, 2017.

NOW, THEREFORE, BE IT RESOLVED that, the records of the Board of Trustees

reflect its consent to Mr. Finkelman’s appointment to the position of Chief Operating Officer

and Senior Vice President.


MOVER: Earl G. Simons Ed. D

SECONDER: Haeda Mihaltses



Ed. D, O'Connell



2. Resolution #2 - Key Executive Personnel (ID # 1421)


I move that the attached resolution be adopted as presented by the Board of Trustees:

RESOLUTION #2

WHEREAS, the Library’s By-Laws provide, in pertinent part, that, with the exception

of the President and Chief Executive Officer, the other key executive personnel of the Library

be appointed by the President and Chief Executive Officer with the consent of the Board of

Trustees; and

WHEREAS, Dennis M. Walcott, the Library’s President and Chief Executive Officer,

has selected Sung Mo Kim as General Counsel and Senior Vice President, subject to the Board

of Trustee’s consent.

NOW, THEREFORE, BE IT RESOLVED that, after due deliberation, the Board of

Trustees consent to the appointment of Mr. Kim to the position of General Counsel and Senior

Vice President.

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MOVER: Carl S. Koerner Esq.

SECONDER: James Haddad Esq.



Ed. D, O'Connell



VIII. Adjournment

1. Motion to Adjourn (ID # 1389)


I move that the meeting be adjourned.



SECONDER: Haeda Mihaltses



Ed. D, O'Connell



The meeting was closed at 7:45 PM.

Secretary

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DATE OF MEETING: March 23, 2017

ITEM ID #: 1397

AGENDA: Approval of Minutes of the Board of Trustees Meeting


I move that the Minutes of the Board of Trustees meeting of February 23, 2017 be


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ITEM ID #: 1394

AGENDA: Approval of Finance and Investments Committee Minutes


I move that the Minutes of the Finance and Investments Committee meeting of

March 23, 2017 be approved as submitted.

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ITEM ID #: 1392

AGENDA: Approval of Executive Committee Minutes


I move that the Minutes of the Executive Committee meeting of March 23, 2017 be


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ITEM ID #: 1375

AGENDA: Key Performance Indicators - February 2017

Attachments:

Feb 2017 YTD Board Report-Word (DOC)

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Agency Circulation

% Change

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visits

% Change

from last

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Program

Attendance

% Change

from last

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Reference

% Change

from last

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Notes

Arverne 153,175 -4.67 % 72,710 -7.48% 7,918 16.34% 9,909 86.47% 4

Astoria 55,486 -4.04 % 56,085 3.27% 8,231 29.03% 11,427 -2.97%

Auburndale 111,449 9.73 % 54,749 11.99% 8,732 64.79% 22,602 70.52%

Baisley Park 42,470 14.48 % 50,825 7.43% 7,008 17.60% 18,898 -5.50%

Bayside 234,965 -8.99 % 117,004 -8.82% 8,133 9.07% 30,381 -19.13%

Bay Terrace 68,969 4.85 % 58,522 8.99% 5,929 3.04% 10,719 -27.31%

Bellerose 93,823 6.13 % 76,375 18.72% 6,905 66.47% 28,408 22.52%

Briarwood 85,920 -21.75 % 67,653 -17.54% 14,730 0.95% 33,251 -24.14% 1

Broadway 142,876 -9.96 % 164,868 -2.84% 40,360 549.50% 49,157 135.30%

Broad Channel 48,502 -4.33 % 13,660 -1.15% 341 40.33% 545 3306.25%

Cambria Heights 53,533 -8.21 % 106,005 -3.72% 25,013 22.30% 10,816 -0.74%

Corona 132,178 1.84 % 163,960 13.15% 27,425 70.49% 11,831 36.66%

Court Square 54,465 5.13 % 66,237 23.54% 10,089 288.49% 12,834 17.19%

Douglaston 93,987 9.89 % 67,250 5.98% 3,477 -4.84% 12,531 16.92%

East Elmhurst 27,803 -27.37 % 35,701 -34.42% 3,790 -25.63% 3,211 -19.02% 1

East Flushing 81,197 15.31 % 52,604 24.12% 4,641 35.42% 8,986 9.25%

Elmhurst 226,767 20.31 % 146,430 64.76% 5,137 397.77% 28,795 44.61% 1,2

Far Rockaway 74,533 -6.67 % 105,285 4.93% 10,497 28.86% 28,750 55.49%

Forest Hills 255,185 -0.30 % 201,792 0.04% 29,851 42.01% 132,101 -4.33%

Fresh Meadows 359,071 -5.57 % 141,785 -4.54% 9,170 39.60% 55,473 -11.05%

Glen Oaks 205,427 -3.43 % 103,323 9.59% 27,987 54.27% 41,442 -5.23%

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Attendance

% Change

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Notes

Glendale 63,933 -3.42 % 40,619 -1.26% 10,529 224.97% 1,873 -63.63%

Hillcrest 125,672 -7.62 % 75,069 0.01% 6,864 218.81% 23,206 178.58%

Hollis 58,570 1.81 % 53,315 7.18% 4,818 28.41% 8,657 23.76%

Howard Beach 86,614 7.27 % 58,146 9.85% 2,618 50.55% 13,179 1.32%

Jackson Heights 270,450 -5.59 % 267,284 -1.80% 46,603 260.59% 49,092 -31.75%

Kew Gardens Hills

77,006 11.72 % 70,353 4.80% 875 47.80% 25,610 63.73%

Langston Hughes 56,629 0.80 % 97,781 1.68% 7,220 -26.63% 8,207 30.87%

Laurelton 49,560 -0.17 % 83,602 14.30% 15,590 35.60% 28,787 -7.55%

Lefferts 118,489 20.77 % 113,357 -2.65% 11,697 -42.83% 44,626 71.72%

Lefrak City 74,162 18.91 % 97,676 17.95% 9,655 8.41% 18,809 103.19%

Long Island City 91,567 -2.38 % 99,174 -2.97% 50,197 22.83% 49,121 33.79% 8

Maspeth 145,151 3.71 % 93,727 5.87% 8,563 102.91% 25,280 3.90%

McGoldrick 27,961 -73.25 % 16,325 -78.59% 1,768 -84.46% 2,094 -88.57% 1

Middle Village 44,885 4.03 % 29,659 4.74% 2,147 -42.35% 2,738 -35.12%

Mitchell-Linden 167,146 15.00 % 107,715 15.11% 12,705 15.99% 22,934 -20.22%

North Forest Park 94,274 15.56 % 67,273 13.22% 2,943 62.15% 17,700 10.18%

North Hills 79,594 3.90 % 45,985 -23.06% 4,503 -7.14% 17,933 -10.89%

Ozone Park 2,196 -97.31 % 0 -100.00% 0 -100.00% 0 -100.00% 1

Peninsula 150,352 4.83 % 92,303 20.09% 9,313 157.55% 7,496 284.41% 2,4,8

Pomonok 66,531 3.48 % 61,720 16.13% 12,524 95.26% 8,135 -55.36%

Poppenhusen 64,687 8.70 % 53,058 11.73% 3,573 35.39% 10,843 -10.25%

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% Change

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Reference

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Notes

Queensboro Hill 28,187 -66.44 % 23,983 -75.45% 1,642 -43.26% 2,144 -70.63% 1

Queens Village 71,289 -8.42 % 67,126 -3.25% 11,626 23.46% 15,839 28.98% 9

Rego Park 133,238 5.00 % 125,255 1.19% 7,287 2.62% 12,467 2.58%

Richmond Hill 110,692 1.44 % 104,875 -8.68% 40,611 27.84% 44,834 20.93%

Ridgewood 108,537 -8.39 % 175,282 -3.14% 37,591 18.36% 99,077 99.79%

Rochdale Village 45,175 7.74 % 85,377 0.37% 9,466 34.04% 12,453 6.14% 8

Rosedale 45,579 3.65 % 69,557 24.39% 7,802 12.31% 26,593 55.49%

Seaside 71,266 -4.77 % 54,199 -11.10% 5,310 -38.50% 796 203.82% 4

South Hollis 40,786 -1.64 % 70,258 23.59% 19,576 33.71% 36,255 9.10%

South Jamaica 38,626 5.85 % 69,325 -17.15% 12,549 -15.37% 17,070 64.36%

South Ozone Park

49,915 -12.56 % 51,559 -3.73% 4,792 9.98% 11,404 -28.96%

St. Albans 47,147 1.78 % 72,038 5.34% 4,962 18.82% 2,653 -30.26%

Steinway 152,647 -5.59 % 135,674 -3.35% 14,505 70.17% 33,886 73.67%

Sunnyside 138,936 -2.82 % 145,439 -2.57% 10,656 -14.42% 34,244 4.77%

Whitestone 110,992 19.07 % 62,178 10.24% 9,953 88.33% 41,271 -1.08%

Windsor Park 116,377 10.17 % 83,102 8.72% 6,702 22.84% 16,942 -5.00%

Woodhaven 99,950 5.83 % 89,037 7.82% 17,183 48.90% 12,472 17.56%

Woodside 104,174 6.61 % 109,057 4.66% 18,398 13.42% 26,738 12.72%

Community Libraries Total

6,030,723 -2.58 % 5,140,285 -0.76% 730,680 34.89% 1,395,525 10.01%

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% Change

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Reference

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Notes

Central Library

Adult Learning

Center

1,392 -27.76 % 0 0.00% 2,779 -9.80% 32 -99.28% 6,8

Elmezzi LIC Adult

Learning Center 1,877 81.18 % 46,181 19.09% 5,279 X 0 -100.00% 8

Elmhurst Adult

Learning Center 298 645.00 % 0 -100.00% 4,762 6.27% 0 0.00% 8

Flushing Adult

Learning Center 5,433 -7.10 % 72,505 36.75% 15,315 67.60% 8028 285.96%

Jackson Heights

Adult Learning

Center

7,817 X 523 X 10

Peninsula Adult

Learning Center 571 106.14 % 0 0.00% 9,418 299.07% 0 0.00% 6,8

Rochdale Adult

Learning Center 999 18.79 % 0 0.00% 7,657 65.38% 483 343.12% 6,8

Steinway Adult

Learning Center 509 -68.42 % 0 0.00% 566 -89.10% 0 -100.00% 6,10

Adult Learning

Center Total 11,079 -4.33 % 118,686 15.28% 53,593 85.55% 9,066 0.78%

Central Adult

Fiction 58,016 -3.32 %

Central Adult

Fiction – Ask at

Desk

20,838 2.15 %

Central Adult

Non-Fiction 117,773 -4.93 %

Central Adult

Non-Fiction – Ask

at Desk

64,576 -12.33 %

Central

International

languages

9,590 7.51 %

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Program

Attendance

% Change

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Reference

% Change

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Notes

Central

International

Languages – Ask

at Desk

1,964 -21.91 %

Central Library

Current

Collection

34,027 36.13 %

Central Library

Fine Arts/Media

Center

337,798 -5.41 %

Central Library

Others 36,725 -1.48 %

Central Library

Hot Picks 41,003 61.40 %

Central Library

Interloan 570 -14.80 %

Central Library

Job Info Center 1,383 3.52 %

Central Library

Young Adult

Room

49,366 -8.66 %

Children’s Library

Discovery Center 219,501 -9.38 % 256,846 29.09% 27,258 -10.67% 33,833 43.76%

Central Total 970,419 -3.88 % 1,037,703 5.24% 94,259 57.11% 212,830 -2.52% 3

Flushing 660,168 -21.54 %

Flushing IRC 14,734 -18.79 %

Flushing Job Info

Center (JIC) 401 -32.61 %

Flushing Media

Center 76,249 464.22 %

Flushing Total 789,372 -13.36 % 1,062,925 0.20% 43,923 35.24% 223,540 1.32% 7

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Notes

E-book and E-

Magazines 407,911 16.49 %

Virtual Music and

Movies 282,891 0.30 %

Virtual Library

Total 690,802 9.27 % 5

Langston Hughes

Black Heritage 5,199 13.32 %

Queens Village

Mail-A-Book 32,853 -10.97 % 4,742 -16.84%

Miscellaneous

Other 16,556 636.48 %

Miscellaneous

Total 462,519 17.42 %

System Total 8,570,820 -4.66 % 7,399,495 0.37% 927,411 38.15% 1,831,895 7.29%

Website Visits 4,880,932 -4.72%

Wireless Use 301,024 -6.08%

Computer

Sessions 1,966,513 -1.01%

Notes:

1 -- Library closed for renovation during a portion of the current fiscal year.

2 -- Library closed for renovation during a portion of last fiscal year.

3 -- Central Library partially closed during renovation in current fiscal year.

4 -- Closed/Partially closed due to damage from Hurricane Sandy.

5 - Formerly called All E-Content; Streaming e-content metrics started 2/2014

6 - CEL ALC moved from Annex to CEL branch starting Jan 2015 - no accurate gate count possible

7 - Flushing Library partially closed for renovation in current fiscal year.

8 - ALC programs listed under separate ALC location starting in FY16 9 - Queens Village gate counter was down in June; June gate count is estimated. 10 - Steinway ALC moved to Jackson Heights ALC 11 - Wireless Sessions reporting vendor was changed in September 2016; monthly usage is estimated

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ITEM ID #: 1395

AGENDA: Motion to Go into Executive Session


I move that the meeting move into Executive Session to discuss personnel matters.

6.A.1

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ITEM ID #: 1396

AGENDA: Motion to Return to Public Session


I move that the meeting return to Public Session.

6.A.2

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ITEM ID #: 1420

AGENDA: Resolution #1 - Key Executive Personnel


I move that the attached resolution be adopted as presented by the Board of

Trustees:

RESOLUTION #1

WHEREAS, the Library’s By-Laws provide, in pertinent part, that, with the

exception of the President and Chief Executive Officer, the other key executive

personnel of the Library be appointed by the President and Chief Executive Officer

with the consent of the Board of Trustees;

WHEREAS, Dennis M. Walcott, the Library’s President and Chief

Executive Officer, selected Lewis Finkelman as Chief Operating Officer and

Senior Vice President;

WHEREAS, after due deliberation, the Board of Trustees consented to the

appointment of Mr. Finkelman to the position of Chief Operating Officer and

Senior Vice President at its January 26, 2017 meeting; and

WHEREAS, Mr. Finkelman has been serving as Chief Operating Officer

and Senior Vice President since February 21, 2017.

NOW, THEREFORE, BE IT RESOLVED that, the records of the Board of

Trustees reflect its consent to Mr. Finkelman’s appointment to the position of

Chief Operating Officer and Senior Vice President.

7.1

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ITEM ID #: 1421

AGENDA: Resolution #2 - Key Executive Personnel


I move that the attached resolution be adopted as presented by the Board of

Trustees:

RESOLUTION #2

WHEREAS, the Library’s By-Laws provide, in pertinent part, that, with the

exception of the President and Chief Executive Officer, the other key executive

personnel of the Library be appointed by the President and Chief Executive Officer

with the consent of the Board of Trustees; and

WHEREAS, Dennis M. Walcott, the Library’s President and Chief

Executive Officer, has selected Sung Mo Kim as General Counsel and Senior Vice

President, subject to the Board of Trustee’s consent.

NOW, THEREFORE, BE IT RESOLVED that, after due deliberation, the

Board of Trustees consent to the appointment of Mr. Kim to the position of

General Counsel and Senior Vice President.

7.2

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ITEM ID #: 1389

AGENDA: Motion to Adjourn



8.1

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ITEM ID #: 1425

AGENDA: Approval of Building & Grounds Committee Minutes


I move that the Minutes of the Building and Grounds Committee meeting of April

27, 2017, be approved as submitted.

4.A.1

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ITEM ID #: 1423

AGENDA: Approval of Finance and Investments Committee Minutes


I move that the Minutes of the Finance and Investments Committee meeting of

April 27, 2017 be approved as submitted.

4.B.1

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ITEM ID #: 1424

AGENDA: Approval of Executive Committee Minutes


I move that the Minutes of the Executive Committee meeting of April 27, 2017 be


4.C.1

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ITEM ID #: 1426

AGENDA: Approval of Labor Relations Committee Minutes


I move that the Minutes of the Labor Relations Committee meeting of April 27,

2017, be approved as submitted.

4.D.1

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ITEM ID #: 1402

AGENDA: Key Performance Indicators - March 2017

Attachments:

Mar 2017 YTD Board Report-Word (DOC)

5.1

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% Change

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visits

% Change

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Program

Attendance

% Change

from last

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Reference

% Change

from last

year

Notes

Arverne 172,285 -5.88 % 82,537 -6.86% 9,572 23.77% 11,506 73.75% 4

Astoria 63,199 -3.51 % 63,710 2.31% 8,969 23.18% 12,621 -6.45%

Auburndale 126,069 9.16 % 61,358 9.28% 9,747 56.70% 25,317 63.83%

Baisley Park 47,446 11.48 % 57,303 6.35% 8,086 15.35% 21,220 -8.90%

Bayside 263,909 -9.33 % 131,763 -8.43% 9,526 14.29% 34,417 -17.10%

Bay Terrace 77,774 3.45 % 66,884 7.47% 7,083 6.78% 11,962 -23.59%

Bellerose 105,616 5.00 % 86,713 17.78% 7,969 55.16% 30,831 17.51%

Briarwood 98,432 -20.85 % 77,839 -16.95% 17,416 3.42% 42,569 -12.72% 1

Broadway 160,201 -10.37 % 184,957 -4.12% 45,532 455.20% 55,731 116.86%

Broad Channel 54,565 -6.06 % 15,269 -3.62% 368 28.22% 0 X

Cambria Heights 59,657 -8.59 % 123,044 -3.64% 28,512 19.98% 11,422 -6.74%

Corona 147,008 -0.03 % 186,289 12.16% 30,701 56.14% 12,978 33.22%

Court Square 61,433 4.80 % 75,516 20.63% 11,365 205.18% 14,486 14.80%

Douglaston 105,839 7.26 % 77,589 5.30% 4,089 -2.18% 14,206 15.31%

East Elmhurst 28,802 -33.36 % 39,163 -37.16% 4,378 -29.06% 3,714 -12.07% 1

East Flushing 91,962 14.91 % 59,918 23.74% 5,667 46.78% 10,065 8.89%

Elmhurst 295,165 39.88 % 188,375 88.70% 7,340 422.42% 34,959 48.17% 1,2

Far Rockaway 83,133 -6.33 % 118,587 3.02% 11,752 23.16% 32,220 42.06%

Forest Hills 287,032 -0.75 % 228,453 -0.89% 33,963 35.23% 144,789 -6.77%

Fresh Meadows 404,760 -5.59 % 160,982 -4.60% 10,204 31.48% 60,518 -10.39%

Glen Oaks 231,271 -4.46 % 117,922 8.76% 31,967 48.70% 46,783 -4.37%

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Program

Attendance

% Change

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Reference

% Change

from last

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Notes

Glendale 72,006 -4.37 % 46,036 -1.91% 11,215 188.90% 2,099 -64.10%

Hillcrest 141,228 -7.38 % 84,650 -0.44% 8,149 210.20% 29,849 165.14%

Hollis 65,630 0.50 % 60,102 4.69% 5,452 21.91% 9,987 24.51%

Howard Beach 97,658 5.68 % 66,264 7.80% 3,005 33.85% 14,909 2.64%

Jackson Heights 301,403 -5.75 % 300,446 -2.08% 48,264 212.00% 56,492 -29.21%

Kew Gardens Hills

87,123 11.93 % 78,847 3.61% 960 59.20% 29,634 59.19%

Langston Hughes 63,989 1.30 % 110,473 1.71% 9,086 -14.57% 9,174 27.03%

Laurelton 55,811 -1.14 % 95,175 12.89% 17,681 35.63% 31,693 -11.48%

Lefferts 144,494 30.99 % 125,939 -4.16% 12,892 -39.68% 50,840 72.64%

Lefrak City 82,509 15.25 % 110,297 15.63% 11,054 -4.48% 22,005 116.05%

Long Island City 101,603 -4.94 % 110,715 -4.42% 55,964 10.18% 56,022 39.94% 8

Maspeth 161,530 1.95 % 104,467 3.47% 9,753 78.17% 28,038 -0.86%

McGoldrick 28,148 -76.22 % 16,325 -81.21% 1,768 -85.82% 2,094 -89.75% 1

Middle Village 50,926 4.34 % 33,248 2.58% 2,511 -39.62% 3,149 -29.85%

Mitchell-Linden 188,294 14.36 % 120,946 12.98% 14,490 16.38% 26,204 -21.25%

North Forest Park 106,575 14.27 % 75,660 9.92% 3,262 27.12% 19,913 9.53%

North Hills 89,850 3.69 % 54,528 -20.47% 5,070 -9.66% 20,664 -7.98%

Ozone Park 2,317 -97.24 % 0 -100.00% 0 -100.00% 0 -100.00% 1

Peninsula 169,500 2.64 % 103,956 17.22% 9,664 94.25% 8,615 189.87% 2,4,8

Pomonok 74,783 2.58 % 69,537 12.92% 14,824 91.70% 9,504 -48.50%

Poppenhusen 73,496 8.06 % 59,381 8.34% 4,323 38.20% 11,729 -15.83%

5.1.a

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% Change

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Reference

% Change

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Notes

Queensboro Hill 28,363 -70.40 % 23,983 -79.06% 1,642 -49.98% 2,144 -72.76% 1

Queens Village 80,347 -8.17 % 75,557 -6.44% 13,172 16.38% 17,938 22.64% 9

Rego Park 149,366 4.08 % 141,130 -0.15% 8,506 7.09% 14,075 0.46%

Richmond Hill 125,879 1.90 % 119,934 -8.30% 47,431 29.25% 51,009 18.79%

Ridgewood 121,535 -8.65 % 200,840 -3.13% 41,586 13.14% 114,123 87.37%

Rochdale Village 51,057 7.71 % 96,351 -0.61% 10,123 10.54% 13,881 -4.94% 8

Rosedale 50,820 0.63 % 79,238 19.82% 8,498 -2.48% 30,285 51.09%

Seaside 79,050 -7.50 % 60,769 -11.76% 6,559 -31.61% 885 126.92% 4

South Hollis 46,286 -1.74 % 80,432 19.46% 22,362 24.03% 41,118 9.11%

South Jamaica 43,703 6.68 % 79,949 -16.13% 16,887 -5.00% 22,139 97.11%

South Ozone Park

55,435 -13.47 % 57,021 -6.46% 5,626 14.23% 12,302 -35.74%

St. Albans 52,751 0.03 % 81,618 4.39% 5,567 18.22% 2,941 -26.86%

Steinway 171,997 -6.02 % 155,337 -3.00% 16,530 56.80% 38,105 69.94%

Sunnyside 156,438 -2.26 % 164,968 -2.73% 12,247 -13.74% 38,932 7.59%

Whitestone 124,528 17.54 % 70,355 8.69% 11,647 77.38% 46,829 -1.63%

Windsor Park 131,206 8.76 % 94,260 7.77% 8,299 31.96% 19,180 -4.59%

Woodhaven 112,811 4.54 % 100,309 6.41% 19,309 45.49% 14,030 13.82%

Woodside 115,809 4.54 % 123,442 3.79% 20,914 14.95% 29,838 14.96%

Community Libraries Total

6,821,812 -2.53 % 5,836,656 -1.28% 830,498 30.26% 1,584,682 9.98%

5.1.a

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Notes

Central Library

Adult Learning

Center

1,553 -26.92 % 0 0.00% 3,006 -7.19% 32 -99.34% 6,8

Elmezzi LIC Adult

Learning Center 2,051 73.96 % 50,907 15.49% 5,768 12.97% 0 -100.00% 8

Elmhurst Adult

Learning Center 525 837.50 % 0 -100.00% 6,074 34.89% 0 0.00% 8

Flushing Adult

Learning Center 6,135 -8.43 % 81,878 31.76% 18,175 46.81% 9293 256.60%

Jackson Heights

Adult Learning

Center

9,282 X 577 X 10

Peninsula Adult

Learning Center 622 80.81 % 0 0.00% 11,073 369.19% 0 0.00% 6,8

Rochdale Adult

Learning Center 1,152 17.31 % 0 0.00% 9,008 81.94% 546 396.36% 6,8

Steinway Adult

Learning Center 544 -69.73 % 0 0.00% 566 -89.14% 0 -100.00% 6,10

Adult Learning

Center Total 12,582 -4.56 % 132,785 13.12% 62,952 66.76% 10,448 4.19%

Central Adult

Fiction 64,680 -3.36 %

Central Adult

Fiction – Ask at

Desk

23,459 2.00 %

Central Adult

Non-Fiction 133,206 -4.76 %

Central Adult

Non-Fiction – Ask

at Desk

73,508 -12.11 %

Central

International

languages

10,949 8.23 %

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Reference

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Notes

Central

International

Languages – Ask

at Desk

2,243 -21.46 %

Central Library

Current

Collection

38,656 35.78 %

Central Library

Fine Arts/Media

Center

379,443 -4.80 %

Central Library

Others 41,497 -1.16 %

Central Library

Hot Picks 45,743 50.09 %

Central Library

Interloan 646 -16.43 %

Central Library

Job Info Center 1,556 5.71 %

Central Library

Young Adult

Room

54,594 -9.81 %

Children’s Library

Discovery Center 244,332 -9.79 % 286,157 24.31% 29,221 -12.18% 36,659 39.74%

Central Total 1,088,913 -3.95 % 1,174,066 4.41% 103,244 49.19% 240,692 -2.55% 3

Flushing 733,726 -21.82 %

Flushing IRC 16,412 -19.20 %

Flushing Job Info

Center (JIC) 437 -33.89 %

Flushing Media

Center 89,987 395.74 %

Flushing Total 882,952 -13.40 % 1,193,447 0.05% 48,128 27.90% 258,113 -0.45% 7

5.1.a

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Reference

% Change

from last

year

Notes

E-book and E-

Magazines 459,433 15.25 %

Virtual Music and

Movies 319,387 0.06 %

Virtual Library

Total 778,820 8.49 % 5

Langston Hughes

Black Heritage 5,998 14.68 %

Queens Village

Mail-A-Book 37,254 -10.92 % 3,716 -2.65%

Miscellaneous

Other 17,845 495.63 %

Miscellaneous

Total 520,530 16.01 %

System Total 9,670,151 -4.85 % 8,383,859 -0.16% 1,051,317 33.94% 2,084,154 7.03%

Website Visits 5,496,707 -5.07%

Wireless Use 340,953 -4.92%

Computer

Sessions 2,220,505 -1.63%

Notes:

1 -- Library closed for renovation during a portion of the current fiscal year.

2 -- Library closed for renovation during a portion of last fiscal year.

3 -- Central Library partially closed during renovation in current fiscal year.

4 -- Closed/Partially closed due to damage from Hurricane Sandy.

5 - Formerly called All E-Content; Streaming e-content metrics started 2/2014

6 - CEL ALC moved from Annex to CEL branch starting Jan 2015 - no accurate gate count possible

7 - Flushing Library partially closed for renovation in current fiscal year.

8 - ALC programs listed under separate ALC location starting in FY16 9 - Queens Village gate counter was down in June; June gate count is estimated. 10 - Steinway ALC moved to Jackson Heights ALC 11 - Wireless Sessions reporting vendor was changed in September 2016; monthly usage is estimated

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ITEM ID #: 1427

AGENDA: Preliminary Mayor's Management Report - February 2017

Attachments:

PMMR - February 2017 (PDF)

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ITEM ID #: 1413

AGENDA: New York City Department of Youth and Community Development –

Comprehensive Services for Immigrant

Background: The Library has been awarded a grant of three hundred sixty thousand

dollars ($360,000.00) from the New York City Department of Youth

and Community Development (the “DYCD”) to deliver services related

to the Comprehensive Services for Immigrant Families programs,

which aims to identify the complex and multiple needs of newly-

arrived immigrant families and help them gain the knowledge to enable

them to address specific challenges and navigate key systems that

impact their lives (e.g., education, healthcare, housing, benefits, tax,

workplace, and legal and immigration systems). In particular, this grant

would help fund case management services at the Elmhurst Adult

Learning Center from July 1, 2017, through June 30, 2020.

Current Status: As a recipient of the grant DYCD requires the Library’s Board of Trustees

to adopt a resolution authorizing its President and Chief Executive

Officer and its Chief Financial Officer to execute the requisite grant

paperwork on behalf of the Library’s Board of Trustees.


I move that the Board of Trustees approve the adoption of the attached Resolution

authorizing the Library’s President and Chief Executive Officer and its Chief

Financial Officer to execute the requisite paperwork regarding the Comprehensive

Services for Immigrant Families grant on behalf of the Library’s Board of

Trustees.

Attachments:

DYCD Board Resolution for BOT adoption 04212017 (2) (DOC)

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RESOLUTION

WHEREAS, the City of New York (the “City”) through the Department of Youth and

Community Development proposes to enter into a contract (the “Contract”) with the Queens

Borough Public Library, through funding under the Comprehensive Services for Immigrant

Families Program (Contract ID #776203) for services provided during the period from July 1,

2017, through June 30, 2020.

WHEREAS, the contract is being funded through the New York City Department of Youth and

Community Development in the amount of $120,000 per year, over a three-(3)-year period; and

Now, THEREFORE, be it resolved that the Board of Trustees does hereby authorize and direct

that:

1. Dennis M. Walcott, the President and Chief Executive Officer of the Queens Borough

Public Library is hereby authorized and directed to execute and deliver the Contract on

behalf of the Queens Borough Public Library’s Board of Trustees and under the seal of

Queens Borough Public Library, where appropriate; and

2. Johanna Richman, the Chief Financial Officer of the Queens Borough Public Library is

hereby authorized to certify claims and other financial-related documents on behalf of the

Queens Borough Public Library’s Board of Trustees.

____________________________________

Judith E. Bergtraum, Esq.

Chair of the Board of Trustees

Queens Borough Public Library

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ITEM ID #: 1410

AGENDA: Motion to Adjourn



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agenda - thursday, april 27, 2017thursday, april 27, 2017 central library 89-11 merrick boulevard,...

Documents